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HomeMy WebLinkAbout1983 Water & SewerNA TI 0 AIA L 23-280 23-281 Colored Tabs Clear Tabs I WATER & SEWER -1 - Request for Payment --Stearns i', Wheler 'By Comm. Schickel: .Seconded by Comm. Gutenberger 1111* RESOLVED; That the following payment requests from Stearns &Wheler for professional engineering services in connection with the .design of additions and modifications to. the Wastewater Treatment Facility, be approved for payment: drawings and specifications redesign resulting from. Value Engineer geotechnical services Value Engineering studies . . • regulatory review O ' ' //'e -/g3 .$104,067.96 455.06 239.07 198.29 1,210.08 576.31 - permits --Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the following payment requests from Stearns F Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater.Treatment Facility, be approved for payment: - drawings and specifications $123,798.76 - redesign resulting from Value Engineering. . 146.30 - geotechnical services. . . . . . . . . . . 801.20 - compliance with Grant Procedures 478.10 - regulatory review. . . . . . . . . . . . 1,293.63 - permits. . . . . • . . . . ... . . 101.02 Carried Unanimously Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. -Stone RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of addi- tions and modifications to the Wastewater Treatment Facilities, be approved: -.Drawings and Specifications - Geotechnical Services - Regulatory Review - Compliance with Grant Procedure - Permits $193,331.75 102.82 1,592.68 i 31 3 647.10 345.97 Carried Unanimously Request for Payment --Stearns E Wheler Ge.rkin By Comm. Schickel: Seconded by Comm. RESOLVED, That the following payment requests from Stearns &i Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facilities, be approved: - Drawings and Specifications X200,.105.27200 27 - Complianco with Grant Procedures . . 1,268.2100 - Permits 1,280.72 - Regulatory Review? Cf20eCilfliCLI i SerVi- l Discussion followed on the floor. A vote on the resolution resulted as follows: Carried' Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. .Clarke RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facility, be approved: - Drawings and Specifications...., ...... .. - Mir,ority Business Enterprise Program.-- . 314.46 ccs 3 .5 • Permits.. ...........................•....... 2,522.85 • - Regulatory Review. .......... ......... 2,443.31. 224.41 1,083.14 Carried Unanimously -- preliminary Plan of Operation - Geotechnical Services - Additional Services Request for "Pa "merit, - St"earn Whe.ler By. Comm. Wa er: Secon•e• •y Comm. utenberger RESOLVED, That the. -following requests for payment -from Stearns & Wheler for professional engineering' services in connection with: the Wastewater Treatment Facilities, be approved for payment Basic:Services, Phase h. . . Basic Services, Phase Drawings and Specifications. Permits. . • . . . . . Minority. Business Enterprise Regulatory Review.- . . • e o P. o, , q c Program • 10;227,12 • 48.,21 4468 804:..58 884,:60 643 Carried Unan mous y Comm. Schickel asked and Mr. Kinsella responded concerning the possi- bility. of funding for.the project. Mr. Kinsella expects: some communication concerning it ,rune -la - Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That payment requests from Stearns E Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facilities, be approved as follows: Drawings and Specifications $28,784.66 Permits 664.96 Minority Business Enterprise Program. . 225.93 Regulatory Review .. 2,974.88 Geotechnical Services . . . . . . . . . . 3,708.55 Carried Unanimously 1;Vv3 Request for Payment -Stearns & Wheler By Comm, Schickel: Seconded by Comm. Gerkin RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatinent Facility, be approved: 7//a/3 Drawings and Specifications Step III Federal Aid Application and ,Support Documents for Outfall Sewer Regulatory Review. . - Permits ° ° ° ° ° Minority. Business Enterprise Program Request for Pa ment & Wheler By Comm. Schickel: Seconded sby Comm. Gerkin RESOLVED, That the .following bills from Stearns with the design of additions and modifications to Wastewaterthe1tTreat ment Facilities be approved as follows: Treat - 1. User Charge 2. Drawings & Specifications..'. $ 174.26 3. Minority Business Enterprise Pro • ` ° 13,745.47 Program . 4. Regulatory Review g 95.63 5. Overhead Adjustment. . ° ° . 3,793.92 Discussion followed on the floor. .Comms. Schickel and Gerkin withdrew Item the resolution and tabled that item. A vote on -the resolution - items 1 through 4 - resulted as follows: Carried Unanimously Carried $26,573.38 702.46 11.,435.25 93.72 562.89 Unanimously . . 10,364.68 , Overhead Adjustment, from 9/-g/K3 Request for Payment - Stearns $ Wheler - - . By Comm: Schickel:. Seconded.by Comm. Gerkin RESOLVED, that the following bills from Stearns $ Wheler for _professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facilities for the month of August 1983, be approved. Drawings and Specifications $306.94 Regulatory Review 8,280.74 Permits 133.96 iohb)k3 Discussion followed on -the floor. / Deputy Controller Cafferillo gave background on this project and answered questions from the Board. Carried Unanimously Request for Payment --Stearns & Wheler= By Comm. Schickel: Seconded by Comm. Walker RESOLVED, that the following payment requests from Stearns & Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facilities be approved: it\Syr Through September. 1983, 1. Drawings and Specifications $ 161.95 2. User Charge . . 57.74 3. Regulatory Review 6,880.82 4. PCB's in Electrical Transformers 232.43 Through June, 1983 . 5. Drawings & Specifications 4,412.44 Through July, 1983 11)5v1 .376.52 6. Geotechnical Services. 'Carried Unanimously Request for Payment -- Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, that payment requests from Stearns & Wheler for professional engineering services in connection with the Design of Additions and Modifi- cations to the Ithaca Wastewater Treatment Facilities through October 1983, be approved as follows: Drawings and Specifications $417.69 Minority Business Enterprise Program 51.69 2,g 54.69 Regulatory Review 238.73 PCB's in Electrical Transformers Carried Unanimously -2- Request t for Payment --Stearns & Wheler .By Comm. Schickel:, Seconded by Comm. Walker RESOLVED, That the payment request from Stearns & Wheler for professional engineering services for the development of an Industrial Pretreatment. Program, be ' approved in the amount of $2,257.81 ,Ila'' Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker i/2-6%'3 RESOLVED, That the payment request from Stearns & Wheler for professional engineering services for the development of an Industrial Pretreatment Program, be approved in the amount of $5,970.72. Carried Unanimously Request for Payment --Stearns 8, Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a payment request from Stearns E Wheler for professional engineering services for the development of an Industrial Pretreatment Program, be approved in the amount of $5,.913.35. / Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a payment request from Stearns & Wheler for professional engineering services in connection with the Industrial Pretreatment Program, Wastewater Treatment Facilities, be approved as follows: - 1980 Overhead Adjustment $99.05 — 1981 Overhead Adjustment 20.74 Ayes (0) Nays (4) - Schickel, Gerkin, Clarke, Shaw Abstained (1) - Stone al? -3 Motion Defeated Request for Payment --Stearns '$ Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That the following requests for payment from Stearns & Wheler for professional engineering services in connection with the develop- ment of an Industrial Pretreatment Program, be approved: q//3/Y3 - basic services............ $4,079.60 (Phase I ) - basic services $4,812.33 (Phase II) Carried Unanimously Request for Payment --Stearns Ei Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That the following payment requests from Stearns -& Wheler for professional engineering services in connection with the develop- ment of an Industrial Pretreatment Program, be approved: - Basic Services (Phase I) $ 1,701.97 - Basic Services (Phase II) 11,597.49. Carried Unanimously. .Industrial Pretreatment Program Special Project Director, Barbara Eckstrom, addressed the Board on the status of the Industrial Pretreatment Program.. She provided the Board with a list of important upcoming events and described_ the. purpose of the June 11, 1983 meeting at 510 First Street, and what is planned. Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That payment requests from Stearns $ Wheler for professional engineering services in connection with the industrial pre-treatment program, be approved as follows: b/P 1 - Basic Services, Phase I . . . . . . . . . $ 294.78 - Basic Services, Phase II. . . . . . 5,307.75 Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the following payment requests from Stearns & Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program, be approved: - Basic Services (Phase I) - Basic Services (Phase II) $ 788.,42 8,479.02 Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the following bills from Stearns & Wheler for profes- sional services in connection with the development of an Industrial Pretreatment Program, be approved: /0-3 1. Basic Services, Phase I (July). . . .$ 335.47 2. Basic Services, Phase II (July) 2,163.05 Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, that a bill from Stearns & Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program for the month of August 1983, be approved in the amount of $1,156.79.Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Wal er: Secondee by Comm. Stone RESOLVED, That the following biinsconnectionStearns with theWheler developent of pro- fessional engineering services1983 an Industrial Pretreatment Program through September, , 11 e be 3 approved for payment: J 1 262.49 - Basic Services (Phase 1) . . • • . $ . 1,262.49 - Basic Services (Phase II). Carried Unanimously a • -2a- Request for Payment -- Stearns & Wheler By Comm. Schickel: Seconded by Comm. Stone. RESOLVED, that a request for payment from Stearns & Wheler for professional engineering services in connection with the development of an Industrial Pretreatment Program for October 1983, be approved as follows: Basic Services - Phase I $34.08 /446 Basic Services - Phase II 77.33 Carried Unanimously -3 - Request for Payment--T.G.Miller Associates p.c. By Comm. Schickel: Seconded b.y.Comm. Walker RESOLVED, That the payment request from•T.G.Miller Associates p.c. for additional surveying in connection with the Design II phase of the Sewage Treatment. Facility, be approved in the amount of $480.. i/o4k3 Carried Unanimously Request for Payment --T. G. Miller & Associates, P.C. By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a payment request from T. G. Miller & Associates, P.C., for services in connection with mapping environmentally sensitive areas, be approved in the amount of $188.55. .9/3-3/y3 Carried Unanimously s • -4- Request for Executive Session By Comm. Schickel: Seconded by Comm. Gutenberger RESOLVED, That the Board adjourn into Executive Session at the close of the regular meeting to discuss condemnation for the sewage treatment plant. Carried Unanimously Executive Session The Board adjourned into Executive Session at 6:15 p.m.and reconvened in regular session at 6:35 p.m. Resolution from Executive Session By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Firm of Buyoucos, Barney, Grossman & Roth, in their capacity as Attorney for the Town of Ithaca, be authorized to proceed as agents to represent the City in the matter regarding negotiations and/or.condenmantions of,lands for. the Sewer Project. Carried Unanimously //p-Ib'3 Legal Counsel --Request of Special Joint Subcommittee By Comm. Schickel: Seconded by Comm. Walker WHEREAS, the Special Joint Subcommittee has recommended the retention of legal counsel to provide professional services in connection with the Ithaca Area Wastewater. Facility project -Industrial Pretreatment Program, and WHEREAS, these services are required to assist the project in developing appropriate cbdes, rules and regulation for the administration of the Industrial Pretreatment Program, and WHEREAS, a proposal dated November 15, 1982 has been received from the firm of Buyoucos, Barney, Grossman & Roth for said services in the amount of $6,250, and WHEREAS, the Superintendent of Public Works recommends acceptance of this proposal; now, therefore, be it RESOLVED, That the Board of Public Works hereby accepts and approves said proposal and authorizes the Mayor to sign said proposal on behalf of the City. of Ithaca. • Discussion followed.on the floor, Comm. Gutenberger commented that he did not feel comfortable, with hiring the Town of. Ithaca Attorney to develop rules and regulations for the joint venture. He wondered if -the proper .solicitaion had been done. 1I1a'0 Supervisor Desch responded that the narrow scope addressed is only focused on the pretreatment part of the project; and has to do with the creation of.what could be a. joint sewage use ordinance; it has nothing to do with any terms of the joint ownership agreement at all. • 'City Atty Tavelli commented that he did not see any potential for conflict of interest. Amendment to=Resolution .By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the Board of Public Works hereby accepts and approves said proposal and authorizes the Mayor to sign said proposal as agent for the joint owners, City of Ithaca, Town of Ithaca and Town of Dryden. Carried Unanimously Comm. Gutenberger commented that he would feel the same if the City Attorney were being hired instead of the County Attorney. I//2'n A vote on the Main Motion as amended resulted as follows: Ayes (5) - Clarke, Gerkin, Schickel, Walker, Mayor Shaw Nay (1) - Gutenberger Carried -5 - Public Hearing Comm. Schickel reported that it is a pre -requisite for the receipt of Step .III construction grants for the new Wastewater Treatment Facility that a public hearing be conducted by the Water and Sewer Committee of the Board of Public Works regarding the matter of properties located within environmentally sensitive areas. The purpose of the hearing is to notify the general public and those specific property owners of conditionsimposed upon such areas for future development as it pertains to sewer construction. Resolution By•Comm. Schickel: Seconded by Comm. Clarke RESOLVED, That the City Clerk is hereby directed to advertise.a public hearing date of March.9, 1983,.on the matter of environmentally sensitive areas in the City of Ithaca; and it is further RESOLVED, That the Water and Sewer Committee of the Board of Public Works conduct this hearing and report to the Board of Public Works its findings and recommendations. Amendment to Resolution /IJ�i �S 3 By Comm..Gutenberger: Seconded by Comm. Clarke RESOLVED, That "at 7:30 p.m." be added to the resolution following the date. Carried.Unanimously A vote on the niain motion as -amended resulted as follows: Carried Unanimously Information on Public Hearing Supt. Kinsella reminded the board of the public hearing to be held later thatevening, report of which will be Addendum No. 2 to the Facilities Plan for the Sewer Project. 3/q/g3 Area Wastewater Treatment Plant At Mayor Shaw's request, Comm. Schickel provided an update on the progress made on the Area Wastewater Treatment Plant. There.will be a Special Joint Subcommittee meeting in the Town Office on April 18, 1983, at 7:30 P.M., and hopefully final approval will be given to almost all of the documents that have to be submitted to DEC by April 28. He added that the Committee has been trying to find a way to improve the priority rating for the 1984 listing. :M3/E/3 s -6- Request for Expungement of Penalty Comm.. Schickel reported the water bill for Woolworth's Store was missent to Utica, N.Y. instead of Ithaca, N.Y;'and consequently by the time it had been returned to the Ithaca store the deadline for • payment was passed. 1/43 Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the penalty of $16.91 on Account No. 51-006-3902 be expunged due to the bill having been mailed to the incorrect address. Carried Unanimously Request for Expungement of Late Penalty Comm. Schickel reported that a request for expungement of the late penalty of a water bill for rental property located at 110 N. Geneva Street has been received. The property owner states that the mail was not forwarded by the post office in time to make timely payment. Resolution By Comm. Schickel: Seconded by Comm. Clarke RESOLVED,. That the request for expungement of the late penalty assessed against property.at 110 N. Geneva Street be denied.• J Discussion followed on the floor. --1.,(/(3 A vote on the resolution resulted as follows: Carried Unanimously Late Penalty on Water Bill Comm. Schickel reported having received a letter from Elizabeth Patton, McGraw House, regarding the late penalty on a water bill. 3/iiJ83 Request for Waiving of Late Penalty on Bill Elizabeth Patton, Resident Manager of McGraw House, addressed the Board regarding the failure to receive water and sewer bills for the past two quarters. 41//e3 Mayor Shaw referred the requestof Ms. Patton to the Water and/ Sewer. Committee for review and report back at the next meeting.of the Board. Expungement ofPenaltyCharge Comm. Walker reported that a request to expunge a penalty charge for late payment was received from McGraw House because they claim th.e mail was not received in time to avoid it. Resolution SA3 By Comm. Walker: Seconded by Comm. Gerkin WHEREAS, the Water & Sewer Committee has met and discussed this request and finds no extenuating circumstances to warrant the expungement of the penalty; RESOLVED, That the Board of Public Works denies the request from McGraw House for expungement of the penalty charge for late payment. Carried Unanimously McGraw House - Expungement of penalty on bill By Comm. Schickel: -Seconded by Comm. Gerkin WHEREAS, the Water & Sewer -Committee has reconsidered the request for expungement of the late payment penalty assessed against McGraw House, and WHEREAS, there is sufficient indication that the previous mailing address may have been contributory to failure to receive a bill; therefore, be it RESOLVED, That the Board hereby rescinds the previous resolution of June 8, 1983, which denied this expungement, and be it further. RESOLVED, That the Board approves the expungement of the late payment penalty charge against McGraw House. Discussion followed on the floor. 03 A vote on the resolution resulted as follows: Ayes (3) - Schickel, Gerkin, Walker Nays (2) - Gutenberger, Mayor Shaw Motion Defeated for lack of Majority vate;.of:-four-_ :Penalty 'on—Water Bill Ed Austin of 104 Williams Glen Road, addressed the Board on behalf of his wife, Doris T. Austin, concerning a 10% penalty imposed on a water bill. Mr. Austin stated that the bill and check had been (3/�3 deposited in a Post Office box insufficient time to reach the 7//// .Chamberlain's Office before the due date.. However, it was not re- 'ceived timely and was returned to Mr. Austin stating that. it was not acceptable because of the late arrival date. The Chamberlain's Office suggested that the matter be taken up with the Post Office, which was. done. Mr. Austin had in his possession a letter from the Ithaca Post Master apologizing for the delay in processing of the letter. Mr. Austin requested that such letter be considered by the City and that. the 10% penalty not be.imposed. The request was referred to the Water and Sewer Committee for review and report back at the next meeting of the Board. Expungement of Late Penalty --Water $ Sewer Bill By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the late penalty on water & sewer bill for property owned by Doris Austin at 104 Utica Street, be expunged in amount of $6.14. Carried Unanimously Expungement Request Comm. Schickel withdrew request from Abraham George to.'expunge- penalty charge for late payment of water bill. It has not yet gone through committee. V/Y/e3 -6a - Request for Expungement of Bill The Water and Sewer Section of the Engineering and Utilities Division requests the Board to expunge a bill to Mr. John Crowley in the amount of $26.54 for rod sewer lateral services. Work was performed on the MAIN sewer and should not have been billed to the propertyowner. of/I3 Resolution By Comm. Schickel: Seconded.by Comm. Stone RESOLVED, that bill#12728 to Mr. John Crowley in the amount of $26.54 be expunged. Carried Unanimously Request -for. Rebate.onWa.ter Installation Charge WHEREAS, a bill in the amount of $1,788.90 for a:water service installation was sent to Mr....Ivar Johnson for work performed at 111 N. Plain Street, said bill being in error,. and WHEREAS, Mr.. Johnson has paid, the bill and associated additional_ charges for interest and penalties, i6 /r,,J,3 RESOLVED, that the Board of Public Works -authorize the City Controller to rebate the amount of $991.87. • Carried Unanimously Request for refund of: portion of sewer charges Comm. Schickel reported that a request .has been received from Raymond Hemming of 807 Mitchell Street for a refund of a portion of a sewer billing due to a line leak where water did not return to the sewer. .The August 1, 1983 billing reflects a water charge of $72.14 and a sewer charge of $48.72. ///so -3 By Comm. Schickel: Seconded by Comm. Walker RESOLVED, that a portion of the sewer bill to Raymond Hemmings of 807 Mitchell Street be refunded in the amount of $40 to correct the charge for the amount of water that was not returned to the City sewer system. Carried Unanimously -7 - Draft Priority List Comm. Schickel reported that the committee had received a draft priority list from the State showing that the city is below the funding line for the wastewater treatment plant project. If the project is not funded by 1984 the reimbursement rate will drop considerably (from 75 to 55 percent) . ,/>4� Mayor Shawcommented that Noel Desch and Mr. Kinsella will go to Albany on February 8 to a public hearing to discuss the draft report. Sewer Project Meeting Mayor Shaw asked Supt. Kinsella to inform the Board briefly concerning the Sewer Meeting in Albany the day before. Supt. Kinsella responded briefly, summarizing the events of the meeting. They were advised that there is no change to be made on the existing- point grade system, but that some of the monies may be redistributed. ?--/9/e3 Special Joint Subcommittee Comm. Schickel reported that the SJS had met the previous Monday evening at which time it was announced that the new priority list. for 1984 iill be out the end of the month. It is hoped that the project will be above the funding line. i/2.:2 -/z.3 --DEC Report Asst. to Superintendent Dougherty stated that the DEC New York State Dr'a.ft Priority Listhad been received and that the Ithaca Sewage Treatment Plant project was above the funding line. Mayor Shaw gave an update on the treatment plant project, especially the money amounts., involved and what those figures mean to the City. The Mayor also stated that there will be three public hearings on the sewage 'treatment, plant, the first of which will be on July 27th. 7/13/g3 Mayor Shaw reported that we are awaiting approval and action by Mr. William Ruckelshaus, Administrator for the G.S. Environ- mental Protection. Agency, approving our grant application for the Ithaca area Waste Water Treatment Plant. ro/0(-3 -8 - Ithaca Area Wastewater Treatment Plant Project --Resolution Authorizing Proceedings Pursuant to Eminent Domain Law By Comm. Schickel: Seconded by Comm. Gutenberger WHEREAS., the Board of Public Works at a regularly scheduled meeting thereof on January 12, 1983 adopted a resolution authorizing the firm of Buyoucos, Barney, Grossman and Roth (Project Counsel) to represent the. City in negotiations for the acquisition and/or condemnations of lands for the above Intermunicipal Sewer Project for the City of Ithaca and the Towns of Ithaca and Dryden, and 0-(,/,,3 WHEREAS, Project Counsel has advised the Board of Public Works that negotiations are .being actively pursued by the representatives of 'the. municipalities with Pierce and Cleveland, Inc., owners of the lands in the City of Ithaca on which is located Johnson's Boatyard on Cayuga Inlet and Pier Road, for the acquisition by agreement of a permanent easement for an underground outfall pipe leading northerly from the proposed new sewer plant first across Cascadilla Creek and then across Johnson's Boatyard and ultimately to Cayuga Lake, and for a temporary easement required to perform work in connection with said easement, all as more particularly shown on a survey map or maps and engineering plans on file in the City Engineer's office, and WHEREAS, Project Counsel have also advised that the municipalities in the meantime must also take whatever steps are required by the Eminent Domain Law of the State of New York for the purpose of acquiring all interests and land required for the above public project; itis RESOLVED, A. That the Board of Public Works shall hold and conduct a public hearing in accordance with and. for the purposes set forth in the .. provisions of Article 2 of the Eminent Domain Law (EDL) on February 23., 1983, at 4:00 p.m. in the Common Council Chambers, City Hall, 108 East Green Street, Ithaca, New York. B. That the Clerk of the City of Ithaca is hereby directed to publish. in the Ithaca Journal for at least five consecutive days, the last of which shall be at least ten days prior to the date of the hearing, a notice of such hearing which shall be prepared by Project Counsel giving the time, place and purpose of such hearing and including such other matters as Project Counsel may advise, and C. That the Board of Public Works shall conduct such hearing in behalf. of the :City of Ithaca and the Towns of Ithaca and Dryden, the participating municipalities in the Intermunicipal Project, and shall, with assistance of the Projects Counsel, forthwith make the determination and findings required by Article 2 of the EDL and forthwith publish a brief synopsis thereof as required by Article 2, and Project Counsel is authorized to proceed with further condemnation proceedings for the acquisition of the easement herein above described and for the acquisition of any other interests in land, which may be required for the above project, if and when such proceedings may be required and upon consultation with the .partici- pating municipalities or their duly designated agent or agency with whom Project Counsel may consult. By adopting this resolution and holding the hearing, the municipalities do not waive their rightto assert that they are exempt from holding the hearing pursuant to the provisions of Section 206,. Eminent Domain' Law by virtue of any previous hearing or hearings held or conducted. NOTICE 'OF HEARING ITHACA AREA WASTEWATER TREATMENT PROJECT. INTERMUNICIPAL SEWER TREATMENT PLANT PROJECT (City of Ithaca, Town of Ithaca and Dryden, participating municipalities). NOTICE IS HEREBY GIVEN that a public hearing will be held on February 23, 1983, at 4:00 p.m. at the Com, -non Council Chambers, City Hall, 108 East Green Street, in the City of Ithaca. The subject matter will be (i) the acquisition of an easement for underground outfall pipes conveying treated wastewater from the proposed new sewer treatment plant across Cascadilla Creek and beneath the surface of lands of Pierce and Cleveland, Inc. (Johnson's Boatyard on Cayuga Inlet and Pier Road) and continuing northerly into Pier Road and then to Cayuga Lake, and (ii) information with respect to the purpose, need, location, construction, impact and other matters pertinent to the project. All persons interested are invited to attend the hearing and to give oral or written statements and submit other documentary material, if any, concerning the Project. The hearing will be conducted by the Board City of Ithaca in behalf of itself and the participating in the Project. of Public Works of the. three municipalities 443 Joseph A. Rundle Ithaca City Clerk • A vote on the resolution resulted as follows: Ayes (5) Schickel, Gutenberger, Clarke, Gerkin, Shaw Abstention (1) - Walker Carried Public Hearing Resolution to Open Public Hearing By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That the Public Hearing in connection with eminent domain procedures for Ithaca Area Wastewater Treatment project is open. Carried Unanimously pp -310 Asst. City Attorney Nash explained the purpose of the meeting and presented the following exhibits for examination and to be filed in the City Clerk's Office: 1. B.P.W. Proceedings of January 26, 1983 meeting wherein authoriza tion for condemnation of certain property in connection with the project was given. 2. Affidavit of Publication (The Public Hearing was advertised on February 7, 8, 9, 10 and 11, 1983). -8a- 3 Joint Sewer Agreement dated December 22, 1981 (City of Ithaca/ Town of Ithaca/Town of Dryden). 4. Map of the area (from City Engineer's Office) showing location of area to be taken on land owned by Pierce and Cleveland, Inc. who conduct a marina known as Johnson's Boat Yard. 5. Diagram of Outfall Route. VASS 5 6. Pages 310, 311, Vol. 4, Stearns F Wheler Wastewater Facility Plan. 7. Sheet 1 and Contract 1 of Wastewater Facilities Plan, dated 1982. 8. Map of easement of property to be acquired from Cornell University and a description of the -property to be acquired. 9. Paragraph G, pp. 75, 77, inclusive of Chap. 7 of Vol. 4 of Stearns F Wheler Wastewater Facilities Plan. 10. Materials relating to location of outfall pipe and environmental effects (reviewed by SEQR Act in 1980) --Transcript of Public Hearing held in Common Council Chambers on April 22, 1980. 11. B.P.W. Proceedings of May 28, 1980, showing Board made determina- tion of no significant effect. 12. Additional material on actual construction and consideration of alternate routes and alternate techniques of wastewater facilities --Vols. 2, 3 and parts of 4 of Stearns & Wheler Wastewater Facili- ties Plan. In summary, Attorney Nash noted that construction of this project will result in improvement in surface water quality usage, lessening of public health and usage hazards, a decrease in sedimentation and soil erosion, beneficial effects on aquatic plant life and species of fish, lessening of odor problem, improvement in environment for gamefishing and in- creasing possibility for development for services of the product, especially in the Town of Ithaca, which will contribute in a beneficial way to life style, jobs, income, social and economic character of the service area. Greater economic benefits will result from improvements to recreational activities because of the project, should lessen continual degradation and increase sedimentation at the southern end of Cayuga Lake, which, if not checked, will adversely affect the economic wellbeing of the marinas in the area and, as a result potential incomes from increased_recreational and commercial activities will contribute to the improvement of the economic conditions of the City of Ithaca and the outlying areas of the Towns of Ithaca and Dryden.-* Attorney Wm. Seldin, representing Thomas Cleveland of Johnson's Boat Yard, spoke to the Hearing, saying they don't object to the purpose of the condemnation; it is certainly in the public interest that the easement be appropriated for public use. In so doing they would hope the parti- cipants would be sensitive to the impact that the proposed easement will have on the operation, both present and future, of the marina. He presented a map outlining encumbrances, including the easement for NYSE$G, the existing outfall sewage easement, the proposed easement and the, launching pad site, in addition to a pump station which continues to operate for the City's benefit. �. J. J Attorney Seldin presented his client's concerns: the owners have ideas and designs for future development on this property that would substant- ially be limited, not only by the existing easement which it is under- stood must continue as a backup device, but for the proposed easement as well. He pointed out that there is not a whole lot of room for development The other concern is the ability to operate their yard in an uninterrupted fashion for the benefit of their clients and tenants. In the winter there is a time by which all the boats must be removed and stored in this area and should there ever arise a problem with the proposed easement having to be repaired or reconstructed in some fashion, it could be of some critical concern to them. There is only a limited amount of time for them to remove the boats from the water and get them stored. In..additi.on, the existing sewage easement, if it should ever have cause to be repaired and in the unlikely event that this occurs, this could also create a problem in the removal of boats as well as the storage of boats. The main access is down through and across the proposed easement. 2171'1 0 Attorney Seldin commented that there has been a great deal of cooperation between parties concerned in order to arrive at a suitable solution. .At this stage, they feel confident .and hopeful that the entire Hearing and condemnation proceedings will be moot. They would like to grant an ease- ment without the necessity of condemnation, provided a reasonable value could be established for the taking of their interest, and provided that the concerns, with respect to the repair and maintenance of the sewage pipes, could be done in such fashion that they will not impinge upon the ability to operate the yard in a suitable fashion, and also with respect to possible future construction. He said they will continue to negotiate, but wish to have their concerns placed upon the record. Discussion followed on the floor. Resolution to Close Public Hearing By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the Public Hearing in connection with eminent domain procedures for Ithaca Area Wastewater Treatment project is closed. Carried Unanimously Resolution By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the outline of matters presented, reviewed and discussed at the Public Hearing, including purpose, location and other matters relating to the proposed public project be made a document and exhibit of the Public Hearing. Carried Unanimously Attorney Nash called attention to the next to last paragraph of the Outline (C) that the Federal and State Grant Funds will be approximately 31.5 million dollars (75% Federal, 12.5% State) and the local cost will be 4.5 million dollars or 12.5%. Resolution By Comm. Schickel: Seconded by Comm. Clarke RESOLVED, That the Board accepts the Notice of Adoption of Determinations and Findings Following the Public Hearing held on February 23, 1983, and authorizes publication of synopsis of same. Carried Unanimously A copy of the Determination and Findings Following the Public Hearing held on February 23, 1983, is attached to the Official Minutes .of the meeting. a -9- Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gutenberger ' RESOLVED, That a payment request from Stearns y Wheler for professional engineering services in connection with the Sewer System Evaluation be approved in the amount of $30.94. A'(/'3 0 Carried Unanimously Request for payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED;. That a payment request from Stearns F Wheler for profes- sional.engineering services in connection with the Sewer System Evaluation be approved in the amount of $2,138.24. 3JVP.3 Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a payment request from Stearns E Wheler for profes- sional engineering services in connection with the Sewer System Evaluation Survey, be approved in the amount of $2,138.24. 943 Carried Unanimously Request for Payment Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gutenberger RESOLVED, That a request for payment from Stearns & Wheler for.pro- fessional engineering services in connection with the Sewer System Evaluation, be approved in the amount of $1,739.18. µl1313 Carried Unanimously Request for. Payment --Stearns & Wheler By Comm. Walker: Seconded by Comm. Stone /7/?3 RESOLVED, That a request for payment from Stearns &.Whe1er for pro- fessional engineering services in connection with the Sewer System Evaluation through April 1983, be approved in the amount of $132.46. Carried Unanimously, Request_: for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a request for payment from Stearns & Wheler, for pro- fessional engineering services in connection with the Sewer System Evaluation Survey, be approved in the amount of $122.58. 1I13iY3 Carried Unanimously Request for Payment --Stearns .&. Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That the following payment request from Stearns & Wheler for '. professional engineering services in connection with the Sewer System Evaluation Survey, be approved in the amount of $296.39. S(lo3 Carried Unanimously I Request for Payment - Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That a bill from Stearns & Wheler for professional engineer- ing services in connection with the Sewer System Evaluation Survey, be approved in the amount of $53.72. q/a-s/S3 Carried Unanimously Request for Payment - Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, that a bill from Stearns $ Wheler for professional engineering services in connection with the Sewer System Evaluation for the month of August, 1983, be approved in rol�bl the amount of $136.23. Carried Unanimously Request for Payment -- Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, that a request for payment from Stearns & Wheler for professional engineering services, in connection with the Sewer System Evaluation for October 1983, be approved in the amount of $32.1904pt/C3. Carried Unanimously • • • -10- Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a payment request from Stearns $ Wheler for professional engineering services in connection with the Deep Shaft. Biological Treat- ment Plant, to cover 1981 overhead adjustments, be approved in the amount of $376.84. Discussion followed on the floor. Dominick Cafferillo explained that the additional bill was a result of a Federal Audit. Tabling Motion By Comm. Gerkin: Seconded by Comm. Clarke RESOLVED, That the matter of the request for payment from Stearns Wheler be tabled for further information. A. vote on the tabling motion resulted as follows: Ayes (2) - Clarke, Gerkin Nays (3) - Schickel, Stone, Shaw Motion Defeated A vote on the main motion resulted as follows: Defeated Unanimously Request for Payment - Stearns & Wheler By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, That a bill from Stearns & Wheler for professional engineer- ing services in connection with the Deep Shaft Biological Treatment Plant, City of Ithaca, per agreement and Amendment No. 2, dated 8/21/81, be approved in the amount of $203.05. Discussion followed on the floor. *A3 Tabling Resolution By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the resolution requesting approval of a bill from Stearns & Wheler for professional engineering services in connection with the Deep Shaft Biological Treatment Plant be tabled. Carried Unanimously -11- Request for Payment--Ewell W. Finley, P.C. By Comm. Schickel: Seconded by Comm. Stone RESOLVED, That a payment request from Ewell W. Finley, P.C., for profes- sional services in connection with. the design of the proposed sewage treatment plant improvements, be approved in the amount of $715.09. 3/'3 Carried Unanimously -12- Additions and Modifications' to. Ithaca. Area Wastewater Treatment Plant By Comm. Schickel: Seconded by Comm. Gerkin 4111 RESOLUTION APPROVING DRAWINGS AND SPECIFICATIONS FOR ADDITIONS AND MODIFICATIONS TO ITHACA AREA WASTEWATER TREATMENT PLANT (CONTRACT NOS. 3,4,5 and 6) AND AUTHORIZATION FOR SUBMITTAL OF DRAWINGS AND SPECIFICATIONS TO NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CON - SERVATION FOR APPROVAL. WHEREAS, the City of Ithaca entered into agreement, on July 13, 1981, with Stearns & Wheler,.Engineers and 'Scientists to provide pro- fessi.onal engineering.services in connection with the preparation of Drawings and Specifications for additions and modifications to the wastewater treatment plant; and WHEREAS, the Superintendent of Public Works and/or his delegated representatives and a New York State Department of Environmental Conservation representative attended monthly design progress meetings from December 198.1 to February 1983;' and WHEREAS, the Drawings and Specifications were submitted to the City on February 24, 1983, for review and approval; and WHEREAS, the Drawings and Specifications have been reviewed by the City, Town of Ithaca and Town of Dryden, and endorsed by the Special. Joint Subcommittee on March 7, 1983; now, therefore, be it RESOLVED, That this Board hereby approves the Drawings and Specifi- cations for the additions and modifications to the Ithaca Area Wastewater Treatment Plant (Contract Nos. 3,4,5 and 6) and authorizes the Superintendent of Public Works to submit the Drawings and Specifications to the New York State Department of Environmental Conservation for approval. Discussion followed on the floor. ir / 3 A vote on the resolution resulted as. follows: Carried Unanimously Staff Report on Current Communications Between City, State DEC and EPA Supt. Kinsella reported that on August 15, 1983, he received a draft report from EPA expressing concern on proposed finally designed out- fall in regard to sewage treatment facility. "There was concern expressed by EPA that the outfall as designed did not meet water quality 'requirements. Noel Desch, Supt. Kinsella, L. Fabroni, D. Cafferillo and consulting engineers visited with DEC in Albany, and subsequently with EPA and administration officials in Washington regarding advanced treatment technology applications to our final design. We feel that we have educated EPA as to the need of the outfall design; we have, with the assistance of Prof. Ray Oglesby, of Cornell, presented a des- cription of the effects the outfall will have on the lake; and we have reassured ourselves that the design that we have is going to maintain 41111- water quality in the lake and observe all necessary pollution discharge requirements of the DEC. We are expecting a report from the EPA on Friday or Monday on their summary of our meeting last Wednesday. We are very optimistic about completing this phase of the eleventh hour negotiations with the funding agencies to finalize funding and get /I specs out and advertising for bids, hopefully next year. iip . y� Mayor Shaw reported to the Board on his and other representatives' visit to Washington to talk with representatives and people from the State DEC, Regional EPA and the Federal level of EPA in an effort to persuade them to forward on a recommendation favorableon the final approval of Phase I of the Ithaca Area Wastewater Treatment Plant. He is hoping to hear any day on their decision in a formal fashion; then it goes to the Administrator for his review. /A/l lr3 • _13_ Rate Structure for Water Lines By Comm. Schickel: Seconded by Comm. Gerkin WHEREAS, a review of the current rates which were etablish.ed by the Board of Public Works on September 14, 1966 for the installation of water and sewer service lines, has been done by the Water and Sewer Committee; and WHEREAS, This review of current billing rates for the installation of said service lines indicates that the rates are insufficient to cover the costs of installation; now, therefore, be it RESOLVED, That this Board establishes that the rate structure for the installation of 3/4" and 119 water service lines be raised to $15.00 per lineal foot, and be it further RESOLVED, That the rates for the installation raised to $15.00 per lineal foot. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried of 49"- sewer laterals be 3/p3/P Unanimously Patching and Lineal Foot Rates -=-Water & Sewer Lines Ci.ty'Engneer Lund explained that the patching charge should be a totally separate charge. Discussion followed on the floor. There appeared to be a difference of understanding regarding the resolution and the reasons behind it. It was felt that it should be reviewed further in 'committee. 7//03 The matter of patching and rates was referred back to the Water ands. Sewer Committee for furtherstudy and report back. Request for Payment_--Buyoucos, Barney, GrossBy Conj S hi.ckel: Seconded by Comm. Gerkinman Roth RESOLVED, That a payment request from Buyoucos, Barney, Grossman Roth, for professional services rendered in connection with the Industrial Pretreatment o Program, be approved in the amount f $1,359.38. �/�/ Carried Unanimously. -15 - Request for Water Service Comm. Schickel reported having received a letter from Dr. Reuben Weiner requesting water service on a piece of property at 398-400 Elmira Road. Resolution By Comm. Schickel: Seconded by Comm. Gutenberger RESOLVED, That the request from Dr. Weiner for water service be referred to the Water and Sewer Committee for study and report back at the next meeting of the Board. 5///1g3 Carried Unanimously -16 - Proposed Sewage Treatment City Engineer Lund announced that there will be an Industrial Pre- treatment meeting on Saturday, June 11, 1983. At 1:00 p.m. there will be a tour of the Sewage Treatment Plant, followed by a 2:00 p.m. public meeting. 211112 City Engineer Lund announced a Public Hearing concerning the proposed Sewage Treatment Plant will be held on Wednesday, June 22,. 1983, at 7:30 p.m., in the Common Council Chambers. 6.1•11f6 Proposed Sewage Treatment Plant City Engineer Lund reported that the department would conduct their final industrial pre-treatment hearing that evening. 6/5, 9/5/3 Comm. .Gerkin.expressed appreciation to the. Engineering staff for the time spent on the "open house" held a few Saturdays ago. (,/,./F. _17- --Eas`eme its for Sewer Outfall City Attorney Tavelli reported that negotiations for the two easements for.sewer.outfall pipe, with Cornell University and Pierce ? Cleveland, have been concluded. .Resolution -4'1 By Comm. Schickel: Seconded by Comm. Stone WHEREAS, The City of Ithaca is the Agent Municipality, acting on behalf of itself, the Towns of Ithaca. and 'Dryden, all as tenants in common, all jointly associated in the project to construct a sewer treatment plant (sometimes referred to as _the Ithaca .Area Wastewater Treatment Plant), and WHEREAS, the said municipality have jointly agreed to construct facilities for the said project which include sewer outfall pipes which,; •by reason of topography and grades in certain locations, must depart •from established highways in order. to render proper sewage treatment service to property owners in the said. municipalities, and WHEREAS, Cornell University and Pierce and. Cleveland, Inc. are the owners of real property where the sewage treatment outfall must cross or encroach upon private property for the above reasons, and WHEREAS, in consideration of the benefits to accrue,-both.community-wide and to the City of Ithaca, as a result of stabilization of property values and protection of health; now, therefore, be it RESOLVED, That the City of Ithaca accept from Cornell.University and Pierce and Cleveland, Inc., a permanent right-of-way to enter upon; construct, operate, maintain, repair and replace a sewage outfall pipe lines and appurtenances or such other facilities in accordance with official plans and specifications filed originally at the Office of the City.Engineer of the City of Ithaca; the width of the right-of-way and 'the approximate. location of the center line are shown on the attached 'map; the center line of the pipe as actually laid shall be the center line of the right-of-way, together with a temporary easement during the period of original construction over so much of the owner's property as may be necessary for men and vehicles while the said. sewer pipe and appurtenances (or any other facilities specifically described below) are being installed, which temporary easement is also shown on the attached map, and be it further RESOLVED, That the City of Ithaca, as Agent Municipality, pay the sum of two thousand dollars ($2,000) to Pierce and Cleveland, Inc, and be it further 5/)-03 RESOLVED, That the City Attorney record said easements in the Tompkins County Clerk's Office. Carried Unanimously Modification of -Pre-existing Easement By Comm. Walker; Seconded by Comm. Gerkin WHEREAS, the Board of Public Works, by resolution approved May 25, 1983, authorized the acceptance of an easement from. Pierce & Cleveland, Inc. for -the construction of a sewer outfall, and WHEREAS, the SJS has recommended, as a part of said easement, that the existing easement be modified; now, therefore, be .it RESOLVED, That the Mayor and the City Clerk be authorized to execute a "Modification of Pre-existing Easement." City AttorneyTavelli explained the reason for the resolution. The old easement will not be discontinued; however, it will be modified somewhat. A vote on the resolution resulted as follows: Carried Unanimously -18- Richard Ferrel, Motor Equipment Maintenance Supervisor, addressed the Board concerning the purchase of a Water E Sewer Tractor replace- ment. He read a letter to the Board in which he outlined his reasons for considering the diesel powered engine to be the only way to go. Discussion followed on the floor. Resolution By Comm. Clarke: Seconded by'Comm. Schickel RESOLVED, That the matter of the purchase of a tractor replacement' be referred back. to committee for further study. Carried Unanimously Comm: Gutenberger thanked Mr. Ferrel for his report. fib- s) ,v/s/3 • -19 - Rental Agreement By Comm. Gutenberger: Saconded by Comm. Walker WHEREAS, the City presently holds rental agreement #4393911 for a 48" storm sewer crossing Conrail tracks at an annual fee of_ $4:8.00, and WHEREAS, Conrail has requested the City to consider the purchase of a deed of easement at a price of $960; RESOLVED, That the Superintendent of Public Works and the City Attorney be hereby authorized to complete said transaction for the Mayor's signature. 'Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the resolution concerning the rental agreement be tabled. Carried Unanimously Conrail --Purchase of an Easement By Comm. Schickel: Seconded by Comm. Gerkin WHEREAS, Conrail has requested the City to consider the purchase of an easement at a price of $2,940 for the followingrentalagreements which the City presently holds: 30" sewer crossing at Cascadilla Street - #14-439310 6" water line in the vicinity of Third Street #14-439310-2 36" sewer crossing at Court Street - #14-4394786 and WHEREAS, the annual fee for these agreements is $147; therefore, be it RESOLVED,,That the Superintendent of Public Works be hereby'author.ized to complete said transaction signature. Discussion followed on the floor.. and the City Attorney for the Mayor's Tabling Resolution By Comm, Schickel: Seconded by Comm. Walker RESOLVED,, That the matter of purchasing an easement from Conrail be tabled for review of the City. Attorney and Supt. of Public Works. Carried Unanimously • • -20- Industrial Sewage City Engineer Lund reported having had a meeting with major local industries regarding industrial sewage. There will be additional meetings. The intent is to give industry the opportunity to re clarify the processes at their plants. Also, they are requested to furnish drawings of their plant operations, information concerning. their anticipated waste, and a list of key people to contact, ifcJ,43 necessary. Industrial Sewage City Engineer Lund reported that meetings hadbeen held with Morse Chain and Cornell University, with referenceto industrial sewage. She stated that the meetings had gone very well, �j13�83 -21- Plumbing Inspections Supt. Kinsella reported that he is preparing a resume of a meeting regarding plumbing inspections and the problems of enforcement and procedural matters on enforcement. He expects to get it to the board for its next meeting. 6P2/..g3 • -22- • • • Comm. Schickel announced that the Water and Sewer Committee will hold a Public Hearing on the Sewage Use Ordinance draft that evening at 7:30 p.m. in the Common Council Chambers. He expressed the hope that the Board will attend the meeting. ‘/A;A3 -�3- Tests for'PCB's By Comm. ScSiE el: Seconded by Comm. Stone WHEREAS., the Special Joint Subcommittee at their meeting of August 15, 1983, recommended retaining the firm of Stearns E Wheler to perform tests for PCB's on the nine existing electrical transformers at the sewage treatment plant, three of which show leaks; therefore, be it RESOLVED, That the Supt. of Public Works is hereby authorized to retain the firm of Stearns E Wheler to conduct this study in accordance with their proposal of August 10, 1983 at a cost not to exceed $2,100,00. Carried Unanimously • -24- John Andersson-Engineer_Tompkins County Health Department Mr. John Andersson, Engineer with the Tompkins County Health Department spoke regarding improvements that need to be made at the Water and Sewer Plant and facilities. The main concern was the chlorine storage area. Other concerns expressed were- the Vinegar. Hill Pump.Station and problems at the 60 foot dam. He urged Board members to.closely examine the Malcolm Pirnie report.:: 71)///W3 • -25- Request for Payment - O'Brien & Gere By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, that a request for payment from O'Brien FGere for analytical services in connection with test water samples (sludge tests for EP Toxicity) for period ending September 3, 1983, be approved in the amount of $500. ,4.1/24/g--3 Carried Unanimously Request for Payment - O'Brien $ Gere By Comm. Schickel: Seconded by Comm. Gerkin RESOLVED, that a request for payment from O'Brien & Gere for analytical services in connection with test water samples for the period of September 4 through October 1, 1983, be approved in the amount of $300.50. Carried Unanimously • -26- Meeting with Chief Tuckerman A Fire Alert Program was discussed. The Fire Chief gave the Filter Plant a home monitor unit, and a routine flushing pro- gram for our fire hydrants was discussed and a program will be forthcoming. np iV3 -27- Ithaca Area Wastewater Treatment Plant-Increase in funding STEP II Design and Authorization to Complete Bid Documents ' By Comm. Schickel: Seconded by Comm. Walker WHEREAS, the Ithaca Area Wastewater Treatnient.Plant has been designated in the 1984 New York State Priority List as a segmented *and funded project, and WHEREAS, the scope of work for the initial .segment will include the influent line, influent pump station, pile foundation and construction of the primary digestors, at a project cost of not to exceed $12,730,286.00, and WHEREAS, the .STEP II Design documents are to be modified to delineate the scope of the aforementioned segment and such documents are due for the sub- mittal to DEC by January 15, 1984, and • WHEREAS, the balance of approximately $70,000.00 in the current STEP II authorization of $2,107,460 will be utilized for completion of the regulatory review, user charge system development, acquistion �f permits and initiation of the design effort to complete the bid documents for the aforementioned segment, and WHEREAS, the estimated cost of the preparation of the Segment I design documents, including all pile design as necessary for Segment I relating to the addition of nitrification and the regulatory review associated therewith, will be $100,000.00 and ' WHEREAS, two amendments have heretofore been developed to change the scope of the soil borings, electro -mechanical and value engineering review, which amendments were reviewed by the municipalities but no formal action taken since the original total STEP II design authorization was not exceeded, and WHEREAS, the following action will enable the municipalities to be eligible to receive a grant offer in March or April, 1984, with concurrent•authorization to release the project for bidding with subsequent award of bids in May or June, 1984; now, therefore, be it RESOLVED, that the STEP II Design authorization be increased by $100,000.00 to $2,207,460.00, and the firm of Stearns & Wheler be authorized to complete the bid documents for the initial segment, based on the scope of work des- cribed above, which received preliminary approval on November 14, 1983, by NYDEC and the Superintendent of Public Works be authorized to execute the necessary amendments to the STEP II agreement, subject to Common Council approval. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -28 - Public informational hearing date water & sewer rate increases By Comm. Schickel: Seconded by Comm. Walker RESOLVED, that a public informational meeting be held on December 6, 1983 in the Common Council Chambers of City. Hall at 7:30 P.M. to afford the publicanopportunity to hear and discuss the increase in water and sewer rates which will become effective in 1984. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Comm. Schickel announced that there would-be a Special meeting of the Board on'December 6th following the Public Informational meeting at which time the Board.expected to approve the Water and Sewer Budget. Public Informational Meeting Regarding Proposed Water and Sewer Rates Resolution to Open Public Informational Meeting By Comm. Stone: Seconded by Comm. Walker RESOLVED, that the public informational meeting regarding proposed water Carried Unanimously Supt. Kinsella gave a summary presentation on the proposed water and sewer rate increases for 1984. and sewer rates be opened. The following persons appeared to speak at the informational meeting: Allen Porter - 609 W. Clinton Street - he expressed his concern that rate increase would take effect retro -active to October 1983 billing. Gary.Howenstein - Plant Engineer; Morse Chain - asked why the rate increase was not spread over five or six years rather than coming all. at once in one year.. He also asked questions regarding the different rate structures. Alderman Raymond Schlather - 1st Ward Alderman - questioned the Board regarding the distinction between residential users, industrial users, and institutional users and what purpose this served. Discussion followed on the floor. ✓/6/r3 Supt. Kinsella and Comm. Walker answered questions. Resolution to Close Informational Meeting By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, that the information meeting regarding proposed Water and Sewer rates be closed. Carried Unanimously Fr Adoption of Water and Sewer Budget Resolution By Comm. Walker: Seconded by Comm. Stone RESOLVED, that the Board adopt the Water and Sewer budget as proposed and the related rate increases as proposed. Discussion followed on the floor. Supt. Kinsella responded to comments by Alderman Schlather. Alderman Schlather asked the Board to consider abolishing progressive rate structures at the earliest possible date. Amended Resolution By Comm. Gutenberger: Seconded .by Comm. Walker RESOLVED, that all figures under "Bulk Users Rate" (Sewer) be amended to read $.32. Discussion followed on the floor._ A vote on the Amended Resolution resulted as follows: - Ayes.(3) - Gutenberger, Clarke, Gerkin Nays (4) - Walker, Schickel, Stone, Shaw Motion Defeated Amendment to Original Motion By Comm. Clarke: Seconded by Comm. Gutenberger RESOLVED, that the new, .water and sewer rates become effective. January 1, 1984, billable April 1, 1984. Discussion followed on the floor. Motion Withdrawn Amendment to Original Motion By Comm. Gutenberger RESOLVED, that the new water and sewer rates become effective January 1, 1984, billable April 1, 1984. Motion failed for lack of a second. Main Motion A vote on the Main Motion resulted as follows: Ayes. (4) - Schickel, Walker,Clarke, Gerkin Nays (1) - Gutenberger Abstention (1) - Mayor Shaw Carried Stearns & Wheler - Payment Request - Wastewater Treatment Facility 1 Stearns & Wheler - " - Industrial Pretreatment 2 T.G. Miller - " - Surveying - Sewage Treatment Facility 3 Buyoucos, Barney, Grossman & Roth authorized as agents for City regarding negotiations and/or condemnations of lands for Sewer project.( aA,„ .$2j 4 Public hearing - 3/9/83 - matter of environmentally sensitive areas in City as it pertains to sewer construction 5 Proposal for retention of legal counsel in connection with Ithaca Area Wastewater Facility -Industrial Pretreatment Program accepted and approved. 4 Expungement of Penalty requests; Rebates 6 Wastewater Treatment Facility - Draft Priority List - City below funding line 7 Public hearing - 2/23/83 - Ithaca Area Wastewater Treatment Plant - Proceedings pursuant to Eminent Domain Law; acquisition of easements underground outfall pipes and other matters, etc. 8 Stearns & Wheler - Payment Request - Sewer System Evaluation Survey 9 Stearns & Wheler - Payment Request - Deep Shaft Biological Treatment Plant 10 Ewell W. Finley, P.C. - Payment Request Design proposed sewage treatment plant 11 Ithaca Area Wastewater Treatment Plant -Additions and Modifications (Contract Nos. 3,4,5,6) approved and Supt. authorized to submit NYS DEC for approval 12 Rate structure for installation of water/sewer lines, increase approved; patching & 13 Buyoucos, Barney,. Grossman & Roth - Payment Request - Industrial Pretreatment' rates 14 Request for Water Service - Dr. Reuben Weiner at 398-400 Elmira Rd. 15 Public Hearings scheduled re proposed Sewage Treatment Plant - 1. June 11 - re industrial pretreatment & tour of plant; 2. June 22 - STP - 16 Easements for Sewer Outfall pipe negotiations w/Cornell U. and Pierce & Cleveland for permanent right-of-way for construction, maintenance, repairs, etc. 17 Various brief reports to BPW re W/S items (See B.P.W. pg. 9) Purchase of a Tractor replacement for W/S 18 Rental Agreementsfor 48" storm sewer crossing Conrail tracks tabled dori6Rs 19 Meetings w/major local industries regarding industrial sewage report 20 Resume regarding plumbing inspections being prepared 21 Public hearing to be held on Sewage Use Ordinance draft 22 Test for PCB's - Stearns & Wheler retained to conduct study on electrical transformers at Sewage Treatment Plant 23 Report on Communications between City, State DEC and EPA re outfall design for sewage treatment facility 12 TCHD re improvements needed at Water/Sewer Plant facilities and BPW members to examine Malcolm Pirnie report 24 O'Brien & Gere - Payment request - test water samples analytical services 25 Fire Alert Program and routine flushing program - Water Filter Plant discussed 26 Wastewater Treatment Facility Step II Design authorization increased; Stearns & Wheler authorized to complete bid documents; Supt, authorized to execute necessary amendments �7 Water & Sewer rate increases- public hearing 12/6/83; Adoption of W/S Budget and rate increases effective 1/1/84 28