HomeMy WebLinkAbout1982 Finance-1 -
Audit
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED,. That the bills audited and approvedby. the Finance
Committee as listed on Abstract No. 1 of the Department of Public
Works General Fund and on Abstract No. 1. of the Water. and Sewer
Fund, be approved for payment, and 1i3/u.
BE IT FURTHER.. RESOLVED, Thatbills receivable be approved and ..
ordered rendered.
Carried Unanimously
-Audit
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance
Committee as listed on Abstract No. 2 of the Department of Public
Works General Fund, and on Abstract No. 2 of the Water and Sewer
Fund, be approved for payment, and ip7lo
BE IT FURTHER RESOLVED, That bills receivable be approved and ordered
rendered..
Carried Unanimously
A dit •
By Comm. Walker: Seconded by Comm. Varricchio.
RESOLVED, That the bills audited and approved by the Finance Committee,
as listed on Abstract No. 3 of the Department of Public Works General
Fund, and on Abstract No. 3 of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and
ordered rendered..
Carried
Audit
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance Committee,
as listed on Abstract No. 4 of the Department of Public Works General
Fund, and on Abstract No. 4 of the Water and Sewer Fund, be approved
for payment. ,P/a-/0
IT IS FURTHER RESOLVED, That bills receivable .be approved and ordered
rendered.
Carried Unanimously
Audit
By Comm. Walsh: Seconded by Comm. Walker
RESOLVED, That the bills audited and approved by the Finance Committee
as listed on Abstract No. 5 of the Department of Public Works General
Fund, and on Abstract No. 5 of the Water and Sewer Fund, be approved
for. payment.
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IT
/; o%IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Audit
By Comm. Walsh: Seconded by Comm. Brown
RESOLVED, That the bills audited and approved by the Finance Committee,
as listed on Abstract No..6 of the Department of Public Works General
Fund and on Abstract No. 6 of the Water and Sewer Fund, be approved for
payment.
TT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Audit
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and approved by the Finance Committee
as listed on Abstract No. 7 of the Department of Public Works General
Fund, and on Abstract No. 7 of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered. Carried Unanimously
Audit �/
By Comm. Walsh: Seconded by Comm. Varricchio
RESOLVED, That the bills audofedhend Departmena of PublicFinance
WorksCommittee
as listed on Abstract No. 8 approved
Fund, and on Abstract No. 8 of the Water and Sewer Fund, be a p
for payment. tfirgig'..
receivable be approved and ordered
IT IS FURTHER RESOLVED, That bills
Carried Unanimously
rendered..
edit
By Comm. Walker: Seconded by Comm. Varricchio
RESOLVED, That the bills audited and appioved by the Finance Committee
aslisted on Abstract No. 9 of the No. 9 of the WaPertandtof Sewer�Fund,ublic Wbeks approvedl
Fund, and on Abstract
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered. Carried Unanimously
•
Audit
By Comm. Schickel: Seconded
RESOLVED, That bills audited
as listed on Abstract No. 10
Fund, and on Abstract No. 10
for payment.
by Comm. Cleveland
and approved by the Finance Committee,
of the Department of Public Works General
of •the Water and Sewer. Fund, be approved
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered'.
Carried Unanimously
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By Comm. Walker: .Seconded by Comm. Varricchio
RESOLVED, That bills audited and approved by the Finance Committee
as listed on Abstract No.
1 ofthe Water andSewerFundbe
1fthe
Department
P� ra.pproved.s General
Fund and on Abstract N
for payment, and
BE IT FURTHER RESOLVED, That bills receivable be approved and ordered
rendered. �v/%/��
Carried Unanimously
It was noted that the Audit is available before the Board. Meeting in.
-the Superintendent's Office 'if any of the Commissioners would like to
look it over.
Audit
' By Conon. Walker:. Seconded by Comm. Sturtevant
RESOLVED, That. bilis .audited. and approved by. the Finance. Committee, as listed. on.
Abstract No. 12 of. the Department of Public Works General Fundand on Abstract No. 12
of the Water and Sewer Find, be approved for payment.• (/0/8 -a -
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered;'_
Carried. Unanimously
Audit
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee,
as listed on Abstract No. 13 of the Dept. of Public Works, General
Fund, and on Abstract No. 13 of the Water and Sewer Fund, be approved
for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered. Carried Unanimously
Audit
By Comm. Schickel: Seconded by Comm. Sturtevant
RESOLVED, That bilis audited and approved by the Finance Committee,
as listed on. Abstract No. 14 of the General Fund accounts of the
Department of Public. Works, and on. Abstract No. 14 of the Water. and
Sewer Fund,be approved for payment. 7/� JE(5
IT IS FURTHER RESOLVED, That bilis receivable be 'approved and ordered.
rendered..
Carried Unanimously
Audit
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee,
as listed on Abstract No. 15 of the General Fund account of the
Department of Public Works, and on Abstract No. 15 of the Water and
Sewer Fund, be approved for payment. g)))/S,
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Audit.
By Comm. 'Walker: Seconded by.Comm. Schickel
RESOLVED, That bills.audited and approved by the Finance Committee as
listed on Abstract No.:16 of the General Fund account of. the Depart-
ment of Public Works, .and on Abstract No. 16 of the Water and Sewer
Fund, be approved. for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered
rendered.
Carried Unanimously
Audit
By Comm. Walker: Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No. 17 of the General Fund of the Department. of
Public Works and on Abstract No. 17 of the Water and Sewer. Fund, be
approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approvedand ordered
Vgjo
rendered.
Carried Unanimously
—edit . /��,18�
By Comm, Schickel: Seconded by Comm. Stone f
RESOLVED, That the bills receivable, and bills payable as listed on.
Abstract No. 18 of the General Fund account othe
a1epartmentut od,.
Public Works, and on Abstract No. 18 of theWater
be approved subject to approval of the chair ofr.thede Finance Committee.
m
Ault
By Comm. Walker: Seconded by Comm. Schickel
the Finance Committee,
RESOLVED, That bills audited and .app by
as listed on Abstract No. 19 of the eneral l9FufdtAcAccount
WattrofntheeDepart-
ment o.f Public Works, and on Abstract�v��3�� a -
Fund, be approved for payment.
IT IS FURTHER RESOLVED, That bills receivable be approved and
ordered rendered.
Carried Unanimously
Audit
By Comm. Walker: Seconded by Comm. Stone
RESOLVED, That bills audited and approved by the Finance Committee as listed on
Abstract No. 20 of the General Fund account of the Department of Public Works, and
on Abstract No. 20 of the Water and Sewer Fund, be approved for payment. 10 p11(6
IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Audit
By Comm. Walker: -Seconded by Comm` el
Schickel the Finance Committee as
RESOLVED, That bills audited and approved. of the
bylisted on Abstract No. 21 of the tioneZllofutheaWatertand Sewer Fund, of Public Works, anmentoon AbItris further llliD���-
be approved for p y
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
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Audit
By Comm. Walker: .Seconded by Comm. Schickel
RESOLVED, That bills audited and approved by the Finance Committee as
listed on Abstract No.22 of the General Fund account of the Department
of Public Works, and on Abstract No.22 of the Water and Sewer Fund, be
approved for payment. It is further
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
'Alit
By Comm. Walker: Seconded by Comm. Brown
RESOLVED, That bills audited and approved by the Finance Committee,
as listed on Abstract No. 23 of the General Fund account of the
Department of Public Works, and on Abstract No. 23 of the Water and
Sewer Fund, be approved for payment. It is further
/OP'
RESOLVED, That bills receivable be approved and ordered rendered.
Carried Unanimously
Audit
By Comm. Walker: Seconded by Comm. Gutenberger
RESOLVED, That bills audited and approved by the Finance Committee
as listed on Abstract No. 24 of the General Fund Accounts of the
Department of Public Works, and on Abstract No. 24 of the Water and
Sewer Fund, be approved for payment. It is further 4/0-
RESOLVED,
That bills receivablebe approved and ordered rendered.
Carried Unanimously
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Requestfor Additional $40,-000 for Fall Creek Dike and
Miscellaneous Dredging
By Comm. Varricchio: Seconded by Comm. Walsh
RESOLVED, That an additional $40,000 be authorized for funding
the Fall Creek dike restoration project and miscellaneous creeks
•
dredging and that the matter be referred to the Budget and
Administration Committee for,its recommendation.
Engineer Phil Cox .explained that the additional $40,000"is basically
to pay' the bills before the 'Board for the Fall Creek restoration.
At the time the Board authorized the emergency` work to be done, it
did not establish any specific amount. At the start of that'project.
Council, in -order to raise money for the overall flood disaster,
established that particular project as being a total..of:$140,000
for the dike restoration, plus $10,000 for some of the dredging
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in the -streams. The project is going to be.closer to• $190,000.
total: The" Controller's- Office is not happy with paying those
bills under the present situation because it.does.not have authority
to do so. So, the Board is asking to increase the authorization.
by $40,000 so the Department can get on about.finishing up the
creek work and paying the bills on the dike restoration.
•
Engineer Cox mentioned that" the figures. given to the -Board in:
December .rlp.resented projected final costs for the construction
and those.figures have not varied by more than $1,000. The $40,000
now needed_covers .costs beyond the original $1.40,000 that was set
as a limit in the -bonding resolution. There is still work to be
done in Fall.Cr.eek and Cascadilla Creek. The money is for bills
that we -already have,for materials and.construction in Fall Creek
.and equipment. rentals for the other two Creeks..
Further -discussion followed on the floor.
A vote on the resolution resulted as follows
Carried Unanimously
-3-
Conrail's Tracks - City's West End
By Comm. Varricchio: Seconded by Comm. Walker
WHEREAS, meetings have been held with the N.Y.S. Department of
Transportation Rai1:.Safety Division and recommendations have been
approved for the coordination of the
nofol center with the
possible conflict
Conrail engineers to coordinate notification
of fire and emergency equipment access east and west across Con.rail's
tracks in the City's west end, and
WHEREAS, funds have been committed to capital
liaccount
#189 forg
the
e
rehabilitation of the west end railroad cro g, incl
ization and said project is now completed; /P70
NOW, THEREFORE, BE IT RESOLVED, That the Common
longerl tified
thatremainingfunds in capital. account are no required
this project. Carried Unanimously
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Request 'for Transfer 'of Funds
Supt.. Kinsella reported that.the Department of Public Works has •
received bids for tanks and hardware for the proposed fuel management
system to be located at the Construction & Maintenance Garage. The .
total budget estimate for the project and actual figures are as follow:
Budget .
1. Tanks . $11,000
2. Installation 2,220
3. Hardware.11,780
Actual
$14,750
2,22.0
11,150
Change
$+3,750
0
630
Total $25,000 $28,120 $ 3,120
Resolution
By Comm...Schickel: Seconded by Comm. Varricchio
RESOLVED, That approval be given to transfer $3,120 from Acct. A5111-23.0
to Acct. A5010-407, Contractual Services, tocover the additional
projected costs for piping, hardware and installation materials for the
above project. This will notrequire additional budgetary requests to
the budget. It involves money already allocated to the overall DPW
operations for 1982..
Carried Unanimously
3/01 -(0 -
Transfer of Funds . ....
By Comm..'Brown: Seconded by Comme'Sturtevant .
0 . RESOLVED, That the Common Council: transfer $8,500 from Capital Account H-890-77, Oth.er
Sewer Lines., to Account H-890-190, South Aurora Street an.d..Prospect.Street Improvements,
said cost to covet ;construction of a sanitary sewer main which .was part of the
construction contract recently .let, but which funding for had not been contemplated in
the original project estimate.( /�3
Carried Unanimously
s
Cass 'Park' L'obb'y•'E`xp'ansion Project
Comm: Brown reporte t at t e'Cass Park Lobby Expansion project which
involved one contract for architectural services and four contracts
for construction, was begun with practically no contingency funds.
During the course of construction one change order was approved in
the amount..o.f $639 for several'variations from the electrical speci
fications, which•could not•have•been contemplated during design.
That represents a'construction cost.over-run'of 0.4%. Likewise; there
was $450 in architectural reimbursements as provided for•in their
contract which. was not .budgeted for.
Resolution 447(9.'
By Comm. Brown.: Seconded by Comm. Walker
RESOLVED, That .in order to. provide the necessary additional funds for
the Lobby Expansion. account.H890-192, the -Common -Council be. requested
to provide an ,additional $1,'.000 tos.a.id .account transferring the funds
from A7182-419,. .Cass .Park Property Maintenance account.
Discussion followed on the floor..
A.v'ote-on•the resolution -resulted as follows:
• Carried Unanimously
Construction contracts --South Aurora Street
Comm. Gutenberger reportedthat two construction contracts were recently
completed on S. Aurora Street. The project at S. Aurora and Pr.a`spect
Streets suffered a cost overrun of approximately $22,650. In addition
to that amount, -the City Attorney recently concluded negotiations with
the property owner for rights-of-way necessary for that project. That
amount of approximately $7,900 had not been anticipated in the original
budget. The South Aurora Street project construction costs overran
the budget by $3,500.
PO
Resolution
By Comm. Gutenberger: Seconded by Comm. Stone
RESOLVED, That the Common Council be requested to transfer $23,000.
from Capital Account #128, Downtown Traffic Control, and $12,000 from
Account #191, Handicapped Access to City Hall, as follows: $31,000
to Account #190, and $4,000 to Account #195.
Discussion followed on the floor. Comm. Schickel commented that his
understanding was that the reconstruction would provide enough width
to get a stacking left -turn lane which was not done, or appearednot
to have been done the way the striping is. City Engineer, Cox responded
by explaining why the reconstruction of the intersection was under-
taken and said that in his estimation they had pretty much accomplished
what they. had set out to do.
A vote on the resolution resulted as follows:
Carried Unanimously
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Request_ for Reimbursement ' 'of Tow -away Charge
Virginia Severn, 225 Snyder Hill Road, Ithaca, N. Y., reportedhaving
had her car towed away from the 100 block of Dearborn Place, even
though there was no sign prohibiting parking in that location when she
parked there. She described the steps she had takenin an effort to
resolve the situation.
4k/P-
Mayor Shaw referred the request to Commissioners Brown and Varricchio
for review and recommendation.
Mayor Shaw commented that he would be meeting with the Police Chief,
the Committee and Supt. Kinsella on the problem. Supt. Kinsella will
report back at the next meeting of the Board.
Tow -a -way -Dearborn .Place
Comm. Schickel brought .to the attention of the Board that . the :pers.on.a
concerned with the tow -a -way on Dearborn Place complaint had been
present throughout the meeting andhe felt that it wouldnot he right
if some kind of action was not taken.
Supt. Kinsella reported that he had discussed the complaint with .the
..
working supervisor in charge of the Dearborn Place project. The
working supervisor informed Supt. Kinsella that he had personally gone
out on the morning of April 22nd,with an assistant, toclose those
areas that were scheduled for cleanup on April 23rd. .Th.e areas in
question were posted between the hours of 5:30 and 7400 A.M. the morning
of the 22nd of April and the cleanup work commenced the morning of
the 23rd of April, twenty-four hours or more after the initial post
ing. Supt. Kinsella stated that he did not have information aga.inst.
that statement and he so reported to Comm. Brown. At the :present
time the matter is at stalemate since he has not had an opportunity
to talk to Comm. Brown and get her input in the matter. Supt. Kinsella
asked that the complainants give him a couple more weeks.
Mayor Shaw suggested that written documents from the complainant, the
witnesses, the working supervisor who posted the signs and the
officer involved. in the tow -a -way order, be presented to the Committee
of the Board who is responsible for making these decisions and that
some action be taken after all the documentation is in. ‘/0°
Supt. Kinsella was asked to continue investigating this matter a.nd
to make sure that the documentation needed is made available to Comm.;
Brown, Chairman of the Committee involving the Dearborn Place tow -a-
way complaint.
Request for Reimbursement of Towing Charge and Expungement.
James Conboy, 20F Gaslight Village, Lansing, N.Y,. reported; that on April 23, 1982,
at 9:00 a.m. he parked his car on Dearborn Place.near the corner of Wycoff. He .
noticed no signs prohibiting parking, at, that time. When he returned to get the car
at approximately 7:00 p.m. it had.been towed away. 1t was necessary for. him to pay
$35.00 plus tax to Ryan's Garage in order to. get. his car-back.'The-ticket he received
was marked 12:05 p.m..He requested reimbursement of towing charges and expungement
of the ticket.. 3 f0-
Mayor Shaw. noted that a Resolution covering a similar situation will be forthcoming
later in the meeting. He asked Mr. Conboy to.supply the City Clerks office with
a copy of the information. he had presented and invited hiin-,to stay for the remainder
of the meeting to hear a resolution covering an almost identical situation.
Tow -away Complaints --Dearborn Place, April 23, 1982
Com. Brown reported taht the Superintendent of Pubic Works has completed.' interviews
with the two Streets Facilities employees.
It is the. findingof this review:
1. That Dearborn Place was posted on the morning of April 22nd, betweenthe hours
of 5:00 and 7:00 a.m.;
2. That the work of cleaning the streets was conducted on. April 23rd, including
Dearborn Place; and
3. That the street was adequately posted on the morning of April 23rd.
Resolution 4,P4
By Comm. Brown: Seconded by Comm. Sturtevant
RESOLVED, That the requests for reimbursement and expungement of tickets be denied.
Carried Unanimously
Mayor Shaw commented that our system is not working adequately. • He urged the
Superintendent to continue to work with the Police Department in an effort to
improve the system.:
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Computer Study
Supt.. Kinsella reported that he has been working with staff and
meeting with a master's student at Cornell and has distributeda
report on computerization for two applications in the Department of
Public Works, namely, Office Manager and Transit Operations. He
expressed the hope that the Board had a chance to review.. that report.
He said he .is negotiating with the author, Frank Conley, to include
an expanded overview. 010.
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Amendment to Equipment List
By Comm. Walker: Seconded by Comm. Sturtevant
RESOLVED, That the Common Council amend its Equipment List to include one Safety Flame
Arrestor for the Sewage Treatment Plant, funding for which. will"•come`:from 1982. operating
funds and will not exceed $1,400, and
BE IT FURTHER RESOLVED, That funds be transferred from Account G8150-312 Equipment
Parts & Supplies to Account G8150-250 Other Equipment.
Discussion followed on the floor.
A vote on the: resolution resulted as follows:
-t Carried Unanimously
Amendment to .1.982 Equipment List
By Comm. Brown: Seconded by Comm. Schickel
RESOLVED, That the Board request the Common Council to amend the 1982
equipment list for the Streets and. Facilities Division to include one
topping- chain saw, and that$250 be transferred from Account A.7112-250
to Account A711.1-250 to cover the purchase of this chain saw.
1Discussion followed on the floor. //,!/��
A vote on the resolution resulted as follows: �/
Carried Unanimously
G/). a/sy
Amendment to Equipment List
Comm. Gutenberger presented the following recommendation for discussion
only: That the•authori.zed equipment list for the golf course be
amended to include the purchase of a heavy-duty shop .vacuum cleaner
in.the amount of $150; said monies to be obtained from existing funds
in the equipment account, and the request forwarded to the Budget
Administration Committee of the Common Council for approval. 0 jo_
Mayor Shaw referredthe recommendation which had not been reviewed in
committee to the Streets, Facilities, Parks $ Refuse Committee for
review and return at the next meeting of the Board.
Amendment of Equipment List
Comm. Gutenberger requested that the equipment list for 1982 be amended
to include a 36" bar chain saw to replace the existing unserviceable
equipment. Repairs to the old chain saw would amount to $278.60; a
new chain saw costs approximately $424. The existing chain- saw is
seven years old and it is necessary to have this large chain saw for
the removal of large limbs and tree trunks.
Resolution
By Comm. Gutenberger: Seconded by Comm. Schickel
RESOLVED, That approval be given this request to purchase a replacement
chain saw. Funds for this are available in existing accounts. This
request shall be forwarded to the Budget & Administration. Committee of
the Common Council for review and approval.
`y 10
Carried Unanimous].
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City Controller Spano requested, in the. event of lack of gtzorum,
that the chairman of the Finance Committee.be authorized to review
.and approve the bills for payment.
Res'o1Ution PO
By. Comm, Walker: Seconded by Cmm.
RESOLVED, That the Board authorizes thechairmanof the Finance
Committee to approve bills submitted for payment if a quorum does
not exist.
Carried Unanimously
-9-
Mayor Shaw expressed concern over the use of professional service
agreements without fixed limits and requested Comm. Walker and his
committee to examine the concept of this type of contract and report
back. Supt. Kinsella will furnish the committee with a handbook out-
lining different types of contracts.
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1983 Budget
Comm. Walker reported that the budget, as amended by the Finance
Committee, submitted to the•Mayor for the Board and our department,
was approximately $3,565,000. He said there were many amendments or
changes made by the Mayor to that budget, the crux'of which is to add
or subtract in net about $1,000 to our proposed utilities budget, to.
subtract our-equipment..request for a..comnuter out. of the operating
budget and -into the. revenue sharing budget so we are still hoping to
get that computer, to reduce the account for salt by approximately
$10,000, to add to.the equipment and maintenance account approximately
$10,000, and to..add to gas and.oil account approximately $10,000..
He reported that the net of.the Mayor's recommended.changes is to
reduce their budget by approximately $22,000, the bulk of which is
that computer which is•for $2.8',000.
Resolution 11/0/1 !
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By Comm. Walker. Seconded by Comm. Schickel •
RESOLVED,. That the Board recommend and_pass-on to the Budget and
Administration Committee of Common Council the Finance Committee's.
adopted budget in the total amount of $3,565,554.
Discussion followed on the floor.
Comm. Gutenberger asked why the $6,000 compressor for the Hall. of
Justice was removed from.the budget and was told by -Supt.. Kinsellaa
that after looking•into the status, maintenance histbry, he decided
to remove thatrequest from the equipment list.
Comm. Gutenberger asked. why 3 mowers. in amount of $350 were removed.
• from the equipment list and was told that the -item -went into. small
.tools account -Buildings &' Grounds 881.0, acct.. - 322..
Comm; Gutenberger asked why the merry-go-round was. taken out of
Stewart Park and not replaced. He was. told that it was taken out
because it was dangerous, but that money is in the account for a.ddi-
•tional playground equipment..
Comm. Schickel as.ked.how•.we.can get along with $100 mowers -in the
.cemetery but need $400 mowers.e:very o.ther•pla.ce we have -hand mowers.
No response was given. Nayor.Shaw suggested getting an answer at
some point in time later inasmuch as the hour was late.
Comm..Schickel asked if the equipment list being voted on included .
'Mr. Dougherty"s car and. was told.that it does.
A vote on the resoiution:resulted.as follows:
Ayes (5) Gutenberger, Stone, Sturtevant, Schickel, Walker
Abstention (1') -Mayor Shaw
Carried
Mayor Shaw commented that he thought it was an excellent budget and
would give. strong support to 99% of it.The committee work on the
budget was excellent. He thanked. the staff who prepared the budget
410 and the staff who operate within the budget.. It came in low:. and- ;they
have to live within it and that's to their credit. He further
commented that he was very pleased and that it made his job immensely
easier.
Water and Sewer Fund Budgets
By Comm. Walker: Seconded by.Comm. Schickel
RESOLVED, That the Board adopts the Water Fund Budget in the amount
of $809,396, and the Sewer Fund Budget in the amount of $1,821,892
consisting of an operating budget of $1,121;892 and a transfer -from
surplus to the Capital Reserve Account of $700,000.
Discussion followed on the floor.
A.vote on the resolution resulted as follows:
Carried Unanimously
Repaving
By Comm. Walker: -Seconded by Comm. Stone
WHEREAS,. $30,000 was removed from. the proposed 1983 mac..hine Eav_i_n
budget by the Budget and Administration Committee of Council; and
WHEREAS, That machine paving budget was put together under the
assumption that we would be paving East State Street, and if that were
the case, that would consume a majority, if not all, of the time of the
department's manpower during the summer paving period; and
WHEREAS,'.the"delaying of East State Street, at least until the 1984 .
calendar year, and taking $30,000 out of the department machine .paving-
b.udget„we are faced with the possible under -utilization of the department's.
Manpower
epartment's•
manpower for that paving period of time during the summer; now, therefore,
.be it
RESOLVED, That this -.Board send to the Budget and Administration Committee,
if not Council,.our recommendation that at.leastthat$30,.000 be restored
.ta the machine paving budget
Discussion followed on the floor.. f�
Amendment toResolution
By Comm. Gutenberger: Seconded by -Comm. Walker
RESOLVED, That this Board send to the Budget. and Administration Committee,
if not Council, our recommendation -'that the machine -paving budget be
increases from $115,000 to. $185,0.00.
Discussion followed on the floor.
A vote on the amendment resulted' as, follows:
Ayes (4)-*Gutenberger, Walker, Stone, Schickel
Absention (1) - Shaw
Carried
-10a -
Main Motion as Amended
WHEREAS,:$30,000 was removed from the.proposed 1983. machine paving
— budget by the Budget and Administration Committee of -Council.; and
1111
WHEREAS, That machine paving .budget was put together under the assution
.
that we would be paving. East State Street, and if that were the .assumption
case,
that would consume a majority, if not all, of the time of the department's
manpower during the summer paving period; and.
WHEREAS, the delaying.of East State Street, at least until the 1984
calendar year, and taking $30,000 out of the'department machine paving
budget, .we are faced with the possible under -utilization of the
department's manpower for that paving period of time during the summer;
now, therefore, be it .
RESOLVED, That this Board send to the Budget and Administration -
Committee, if not Council, our recommendation that the machine paving
budget be increased from $115,000 to $185.000.
•
A vote on the Main Motion as Amended resulted as follows:
Ayes (4) - Gutenberger, Walker, Stone, Schickel
Absention (1) - Shaw
Carried
1983 Budget
Mayor Shaw reported that the asphalt paving budget was increased by a.
5-0 vote of the Budget and Administration Committee, and was incorporated
in the full Council resolution. i9 -f8%8,5 -
Southside Center --Mayor Shaw reported that in discussing funding and
staff necessary, a half-time person for custodial work was recommended.
Tin Can --Mayor Shaw reported that the Tin Can was funded at full level
with a directive to.the Supt. of Public Works and Youth Bureau Director
to put together a report on the consequences of a closing of the East
wing. The report is to be ready in January.
Henry St. John --Mayor Shaw reported that the. Planning Director, Supt.
of Public Works and Youth Bureau Director have been looking at apparent
cost and comparative cost of upgrading the Tin Can facility, based on
a study this Board was involved in a year or _so ago, and looking at an
undone as yet study of upgrading Henry St. John so the two buildings are
comparable, and if there is reason to conclude'that there is wisdom in
pursuing that further, to then bring a recommendation back to the three
boards for further recommendation of a formal proposal.
Discussion followed on the floor. Comm. Gutenberger commented that it
was his understanding that the East Wing of the Tin Can is .to be closed.
Mayor Shaw asked Supt. Kinsella to check the matter out with City
Controller Spano and Budget & Administration Committee Chairman Holman.
0
Mayor Shaw also commented that he has $20,000 in the Parks Resetve
Account. Although it isnot earmarked for Stewart Park, it is aimed.
at that sort of thinking. Although it's not a substantial sum it is
the first time in 5 years that funds have been set aside for this
kind of improvement.
•
-12-
Commons Advisory Board and Commons Coordinator
Mayor Shaw reported that the budget process for 1983 brought to a head
the question of the reporting status and budgetary process for the
Commons Advisory Board and its staff. He said he made the recommenda-
tion that the board consider transferring its budget process and its
reporting process through the Supt. of Public Works and this board.
He said he had met with the CAB the previous Friday and after extensive
discussion they concurred with the recommendation. He asked Comm..
Walker and his committee to meet with him for discussion. If there is
support for it, then it would go to the Council thereafter for their
adoption by way of an amendment to the authorizing legislation.
-13-
Meeting in Albany
Mayor Shaw reported that he had.attended a two-day meeting in Albany
to talk about creation and function of a group called Seventh City
which includes 56 small cities in New York State. He reported that it
appears that the federal government will be adopting some form of
legislation in the area of raising funds and distributing those funds
to the states and perhaps municipalities for improvements to, at a
minimum, streets and highways, and perhaps publicworks in general.
•
-14 -
Northeast Transit Bus service, Account No. 1751
By Comm. Brown: Seconded by Comm. Schickel
WHEREAS, current arrangements are in effect for the administering and
operation of Northeast Transit by the Ithaca Transit Division using a
contingency account procedure,•and
WHEREAS,'the City Controller recommends the establishment of an
operating account for the purposes of simplicity and minimizing
clerical time;_ noir, therefore, be it
RESOLVED, That this ,Board hereby approves and establishes an .
operating account for the Northeast Transit bus service, Account No.
1751; and further establishes expenditure accounts A5631 with three
line items for expenses, namely:
Contractual Services A5631-407
Printing A5631-411
Advertising A5631-435
and be it further
RESOLVED, That a copy.of this resolution be forwarded to the Budget
and Administration Committee for their review and consideration. .
Discussion followed on the floor.
/00,
A vote on the resolution resulted as follows:
Carried Unanimously
-15-
Consulting Fee --Integrated Office System.
By Comm. Walker: Seconded by Comm. Schickel
WHEREAS, the Finance, Personnel and Administration Committee and the
Superintendent have completed an in-depth review of computer needs
of the Department of Public Works, and
WHEREAS, the Superintendent retained Integrated Office Systems Inc..
of Ithaca to assist:and advise the committee on data processing needs
of the Department; now, therefore, be it ,
!�- Jed-JBa-
RESOLVED, That a payment of a consulting fee not to exceed $500.00.
is hereby authorized to Integrated Office Systems, Inc.
Carried Unanimously
•
•
•
•
-16-
Request To Relocate Commons-Cooidinators:Eud-et
Comm. Walker reported that the request to include the Commons Coordi-
nator's budget in the Department of Public Works' budget process had
been studied by the committee and the committee could come up with no -
rationale or reason to make that move.
Resolution /210'1#) --
By Comm. Walker. Seconded by Comm. Schickel.
RESOLVED, That it is. the recommendation of the Finance, Personnel and
Administration Committee .that the Commons Coordinator's budget remain
where it is, or become a separate item within the overall city budget.,
but not be moved to the Department of Public Works budget.
Discussion followed on the floor. Mayor Shaw requested that the
resolution be tabled to give him an opportunity to meet with the
committee for discussion on the matter.
Comms Walker and Schickel withdrew their resolution.
Audit 1
Fall Creek Dike restoration and miscellaneous creeks dredging - Request for
additional funding
Capital Project Acct,#189-Rehabilitation west end :railroad crossings,
signalization - Funds no longer required for project
2
3
Transfers of Funds - Requests - Proposed fuel management system 4
Tow -away charge reimbursement request - Dearborn Place 5
Computerization Study -DPW Office Manager & Transit Operations 6
Equipment List amendments 7
BPW authorization for Finance Committee to approve bills if no quorum for meeting 8
Transfer of Funds - Cass Park Lobby Expansion project 4
- Construction sewer-So.Aurora St./Prospect St. Improvements
- Handicapped Access Ramps (See B/G - pg. 11)
BPW Finance Committee requested to examine use of professional service
agreements without fixed limits
Mayor authorized to execute agreement w/Bernard. P,. Donegan, Inc. to provide
financial services re Ithaca Area Wastewater Treatment Plant (See W/S-pg,16)
Transfer of funds - Constructions Contracts --So. Aurora St.
Recycling Task Force -DPW and CAC to work on recommendations for a cost-effective
program (See Highways,Streets & Refuse pg. 17)
Adopted 1983 Budget D.P,W, BPW recommendations - Water/Sewer Budget
adopted.
Parks Reserve Acct, - Funds set aside for improvement
BPW recommends machine paving budget be increased
Commons Advisory Board and Commons Coordinator - Recommendation made that
budget process and reporting status be transferred to DPW 12
Mayor's report re Albany meeting that Federal Gov't. may adopt legislation to
raise and distribute funds for improvements to streets,highways.public works 13
Establishment of an Operating Account for Northeast Transit bus service 14
Integrated Office System - Payment request Consulting Fee for data processing
needs for DPW 15
Recommendation that Commons Coordinator's Budget not be moved to DPW budget 16
4
9
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