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HomeMy WebLinkAbout1982 Finance-1 - Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED,. That the bills audited and approvedby. the Finance Committee as listed on Abstract No. 1 of the Department of Public Works General Fund and on Abstract No. 1. of the Water. and Sewer Fund, be approved for payment, and 1i3/u. BE IT FURTHER.. RESOLVED, Thatbills receivable be approved and .. ordered rendered. Carried Unanimously -Audit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the Department of Public Works General Fund, and on Abstract No. 2 of the Water and Sewer Fund, be approved for payment, and ip7lo BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered.. Carried Unanimously A dit • By Comm. Walker: Seconded by Comm. Varricchio. RESOLVED, That the bills audited and approved by the Finance Committee, as listed on Abstract No. 3 of the Department of Public Works General Fund, and on Abstract No. 3 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered.. Carried Audit By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee, as listed on Abstract No. 4 of the Department of Public Works General Fund, and on Abstract No. 4 of the Water and Sewer Fund, be approved for payment. ,P/a-/0 IT IS FURTHER RESOLVED, That bills receivable .be approved and ordered rendered. Carried Unanimously Audit By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 5 of the Department of Public Works General Fund, and on Abstract No. 5 of the Water and Sewer Fund, be approved for. payment. 3/43 - IT /; o%IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the bills audited and approved by the Finance Committee, as listed on Abstract No..6 of the Department of Public Works General Fund and on Abstract No. 6 of the Water and Sewer Fund, be approved for payment. TT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the bills audited and approved by the Finance Committee as listed on Abstract No. 7 of the Department of Public Works General Fund, and on Abstract No. 7 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit �/ By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the bills audofedhend Departmena of PublicFinance WorksCommittee as listed on Abstract No. 8 approved Fund, and on Abstract No. 8 of the Water and Sewer Fund, be a p for payment. tfirgig'.. receivable be approved and ordered IT IS FURTHER RESOLVED, That bills Carried Unanimously rendered.. edit By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That the bills audited and appioved by the Finance Committee aslisted on Abstract No. 9 of the No. 9 of the WaPertandtof Sewer�Fund,ublic Wbeks approvedl Fund, and on Abstract for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously • Audit By Comm. Schickel: Seconded RESOLVED, That bills audited as listed on Abstract No. 10 Fund, and on Abstract No. 10 for payment. by Comm. Cleveland and approved by the Finance Committee, of the Department of Public Works General of •the Water and Sewer. Fund, be approved IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered'. Carried Unanimously -la - By Comm. Walker: .Seconded by Comm. Varricchio RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 1 ofthe Water andSewerFundbe 1fthe Department P� ra.pproved.s General Fund and on Abstract N for payment, and BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. �v/%/�� Carried Unanimously It was noted that the Audit is available before the Board. Meeting in. -the Superintendent's Office 'if any of the Commissioners would like to look it over. Audit ' By Conon. Walker:. Seconded by Comm. Sturtevant RESOLVED, That. bilis .audited. and approved by. the Finance. Committee, as listed. on. Abstract No. 12 of. the Department of Public Works General Fundand on Abstract No. 12 of the Water and Sewer Find, be approved for payment.• (/0/8 -a - IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered;'_ Carried. Unanimously Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 13 of the Dept. of Public Works, General Fund, and on Abstract No. 13 of the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Schickel: Seconded by Comm. Sturtevant RESOLVED, That bilis audited and approved by the Finance Committee, as listed on. Abstract No. 14 of the General Fund accounts of the Department of Public. Works, and on. Abstract No. 14 of the Water. and Sewer Fund,be approved for payment. 7/� JE(5 IT IS FURTHER RESOLVED, That bilis receivable be 'approved and ordered. rendered.. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 15 of the General Fund account of the Department of Public Works, and on Abstract No. 15 of the Water and Sewer Fund, be approved for payment. g)))/S, IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit. By Comm. 'Walker: Seconded by.Comm. Schickel RESOLVED, That bills.audited and approved by the Finance Committee as listed on Abstract No.:16 of the General Fund account of. the Depart- ment of Public Works, .and on Abstract No. 16 of the Water and Sewer Fund, be approved. for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 17 of the General Fund of the Department. of Public Works and on Abstract No. 17 of the Water and Sewer. Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approvedand ordered Vgjo rendered. Carried Unanimously —edit . /��,18� By Comm, Schickel: Seconded by Comm. Stone f RESOLVED, That the bills receivable, and bills payable as listed on. Abstract No. 18 of the General Fund account othe a1epartmentut od,. Public Works, and on Abstract No. 18 of theWater be approved subject to approval of the chair ofr.thede Finance Committee. m Ault By Comm. Walker: Seconded by Comm. Schickel the Finance Committee, RESOLVED, That bills audited and .app by as listed on Abstract No. 19 of the eneral l9FufdtAcAccount WattrofntheeDepart- ment o.f Public Works, and on Abstract�v��3�� a - Fund, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 20 of the General Fund account of the Department of Public Works, and on Abstract No. 20 of the Water and Sewer Fund, be approved for payment. 10 p11(6 IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: -Seconded by Comm` el Schickel the Finance Committee as RESOLVED, That bills audited and approved. of the bylisted on Abstract No. 21 of the tioneZllofutheaWatertand Sewer Fund, of Public Works, anmentoon AbItris further llliD���- be approved for p y RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously • • -lb- Audit By Comm. Walker: .Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No.22 of the General Fund account of the Department of Public Works, and on Abstract No.22 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously 'Alit By Comm. Walker: Seconded by Comm. Brown RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 23 of the General Fund account of the Department of Public Works, and on Abstract No. 23 of the Water and Sewer Fund, be approved for payment. It is further /OP' RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 24 of the General Fund Accounts of the Department of Public Works, and on Abstract No. 24 of the Water and Sewer Fund, be approved for payment. It is further 4/0- RESOLVED, That bills receivablebe approved and ordered rendered. Carried Unanimously • -2 - Requestfor Additional $40,-000 for Fall Creek Dike and Miscellaneous Dredging By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, That an additional $40,000 be authorized for funding the Fall Creek dike restoration project and miscellaneous creeks • dredging and that the matter be referred to the Budget and Administration Committee for,its recommendation. Engineer Phil Cox .explained that the additional $40,000"is basically to pay' the bills before the 'Board for the Fall Creek restoration. At the time the Board authorized the emergency` work to be done, it did not establish any specific amount. At the start of that'project. Council, in -order to raise money for the overall flood disaster, established that particular project as being a total..of:$140,000 for the dike restoration, plus $10,000 for some of the dredging • in the -streams. The project is going to be.closer to• $190,000. total: The" Controller's- Office is not happy with paying those bills under the present situation because it.does.not have authority to do so. So, the Board is asking to increase the authorization. by $40,000 so the Department can get on about.finishing up the creek work and paying the bills on the dike restoration. • Engineer Cox mentioned that" the figures. given to the -Board in: December .rlp.resented projected final costs for the construction and those.figures have not varied by more than $1,000. The $40,000 now needed_covers .costs beyond the original $1.40,000 that was set as a limit in the -bonding resolution. There is still work to be done in Fall.Cr.eek and Cascadilla Creek. The money is for bills that we -already have,for materials and.construction in Fall Creek .and equipment. rentals for the other two Creeks.. Further -discussion followed on the floor. A vote on the resolution resulted as follows Carried Unanimously -3- Conrail's Tracks - City's West End By Comm. Varricchio: Seconded by Comm. Walker WHEREAS, meetings have been held with the N.Y.S. Department of Transportation Rai1:.Safety Division and recommendations have been approved for the coordination of the nofol center with the possible conflict Conrail engineers to coordinate notification of fire and emergency equipment access east and west across Con.rail's tracks in the City's west end, and WHEREAS, funds have been committed to capital liaccount #189 forg the e rehabilitation of the west end railroad cro g, incl ization and said project is now completed; /P70 NOW, THEREFORE, BE IT RESOLVED, That the Common longerl tified thatremainingfunds in capital. account are no required this project. Carried Unanimously • -4 - Request 'for Transfer 'of Funds Supt.. Kinsella reported that.the Department of Public Works has • received bids for tanks and hardware for the proposed fuel management system to be located at the Construction & Maintenance Garage. The . total budget estimate for the project and actual figures are as follow: Budget . 1. Tanks . $11,000 2. Installation 2,220 3. Hardware.11,780 Actual $14,750 2,22.0 11,150 Change $+3,750 0 630 Total $25,000 $28,120 $ 3,120 Resolution By Comm...Schickel: Seconded by Comm. Varricchio RESOLVED, That approval be given to transfer $3,120 from Acct. A5111-23.0 to Acct. A5010-407, Contractual Services, tocover the additional projected costs for piping, hardware and installation materials for the above project. This will notrequire additional budgetary requests to the budget. It involves money already allocated to the overall DPW operations for 1982.. Carried Unanimously 3/01 -(0 - Transfer of Funds . .... By Comm..'Brown: Seconded by Comme'Sturtevant . 0 . RESOLVED, That the Common Council: transfer $8,500 from Capital Account H-890-77, Oth.er Sewer Lines., to Account H-890-190, South Aurora Street an.d..Prospect.Street Improvements, said cost to covet ;construction of a sanitary sewer main which .was part of the construction contract recently .let, but which funding for had not been contemplated in the original project estimate.( /�3 Carried Unanimously s Cass 'Park' L'obb'y•'E`xp'ansion Project Comm: Brown reporte t at t e'Cass Park Lobby Expansion project which involved one contract for architectural services and four contracts for construction, was begun with practically no contingency funds. During the course of construction one change order was approved in the amount..o.f $639 for several'variations from the electrical speci fications, which•could not•have•been contemplated during design. That represents a'construction cost.over-run'of 0.4%. Likewise; there was $450 in architectural reimbursements as provided for•in their contract which. was not .budgeted for. Resolution 447(9.' By Comm. Brown.: Seconded by Comm. Walker RESOLVED, That .in order to. provide the necessary additional funds for the Lobby Expansion. account.H890-192, the -Common -Council be. requested to provide an ,additional $1,'.000 tos.a.id .account transferring the funds from A7182-419,. .Cass .Park Property Maintenance account. Discussion followed on the floor.. A.v'ote-on•the resolution -resulted as follows: • Carried Unanimously Construction contracts --South Aurora Street Comm. Gutenberger reportedthat two construction contracts were recently completed on S. Aurora Street. The project at S. Aurora and Pr.a`spect Streets suffered a cost overrun of approximately $22,650. In addition to that amount, -the City Attorney recently concluded negotiations with the property owner for rights-of-way necessary for that project. That amount of approximately $7,900 had not been anticipated in the original budget. The South Aurora Street project construction costs overran the budget by $3,500. PO Resolution By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Common Council be requested to transfer $23,000. from Capital Account #128, Downtown Traffic Control, and $12,000 from Account #191, Handicapped Access to City Hall, as follows: $31,000 to Account #190, and $4,000 to Account #195. Discussion followed on the floor. Comm. Schickel commented that his understanding was that the reconstruction would provide enough width to get a stacking left -turn lane which was not done, or appearednot to have been done the way the striping is. City Engineer, Cox responded by explaining why the reconstruction of the intersection was under- taken and said that in his estimation they had pretty much accomplished what they. had set out to do. A vote on the resolution resulted as follows: Carried Unanimously -5 - Request_ for Reimbursement ' 'of Tow -away Charge Virginia Severn, 225 Snyder Hill Road, Ithaca, N. Y., reportedhaving had her car towed away from the 100 block of Dearborn Place, even though there was no sign prohibiting parking in that location when she parked there. She described the steps she had takenin an effort to resolve the situation. 4k/P- Mayor Shaw referred the request to Commissioners Brown and Varricchio for review and recommendation. Mayor Shaw commented that he would be meeting with the Police Chief, the Committee and Supt. Kinsella on the problem. Supt. Kinsella will report back at the next meeting of the Board. Tow -a -way -Dearborn .Place Comm. Schickel brought .to the attention of the Board that . the :pers.on.a concerned with the tow -a -way on Dearborn Place complaint had been present throughout the meeting andhe felt that it wouldnot he right if some kind of action was not taken. Supt. Kinsella reported that he had discussed the complaint with .the .. working supervisor in charge of the Dearborn Place project. The working supervisor informed Supt. Kinsella that he had personally gone out on the morning of April 22nd,with an assistant, toclose those areas that were scheduled for cleanup on April 23rd. .Th.e areas in question were posted between the hours of 5:30 and 7400 A.M. the morning of the 22nd of April and the cleanup work commenced the morning of the 23rd of April, twenty-four hours or more after the initial post ing. Supt. Kinsella stated that he did not have information aga.inst. that statement and he so reported to Comm. Brown. At the :present time the matter is at stalemate since he has not had an opportunity to talk to Comm. Brown and get her input in the matter. Supt. Kinsella asked that the complainants give him a couple more weeks. Mayor Shaw suggested that written documents from the complainant, the witnesses, the working supervisor who posted the signs and the officer involved. in the tow -a -way order, be presented to the Committee of the Board who is responsible for making these decisions and that some action be taken after all the documentation is in. ‘/0° Supt. Kinsella was asked to continue investigating this matter a.nd to make sure that the documentation needed is made available to Comm.; Brown, Chairman of the Committee involving the Dearborn Place tow -a- way complaint. Request for Reimbursement of Towing Charge and Expungement. James Conboy, 20F Gaslight Village, Lansing, N.Y,. reported; that on April 23, 1982, at 9:00 a.m. he parked his car on Dearborn Place.near the corner of Wycoff. He . noticed no signs prohibiting parking, at, that time. When he returned to get the car at approximately 7:00 p.m. it had.been towed away. 1t was necessary for. him to pay $35.00 plus tax to Ryan's Garage in order to. get. his car-back.'The-ticket he received was marked 12:05 p.m..He requested reimbursement of towing charges and expungement of the ticket.. 3 f0- Mayor Shaw. noted that a Resolution covering a similar situation will be forthcoming later in the meeting. He asked Mr. Conboy to.supply the City Clerks office with a copy of the information. he had presented and invited hiin-,to stay for the remainder of the meeting to hear a resolution covering an almost identical situation. Tow -away Complaints --Dearborn Place, April 23, 1982 Com. Brown reported taht the Superintendent of Pubic Works has completed.' interviews with the two Streets Facilities employees. It is the. findingof this review: 1. That Dearborn Place was posted on the morning of April 22nd, betweenthe hours of 5:00 and 7:00 a.m.; 2. That the work of cleaning the streets was conducted on. April 23rd, including Dearborn Place; and 3. That the street was adequately posted on the morning of April 23rd. Resolution 4,P4 By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That the requests for reimbursement and expungement of tickets be denied. Carried Unanimously Mayor Shaw commented that our system is not working adequately. • He urged the Superintendent to continue to work with the Police Department in an effort to improve the system.: • -6 - Computer Study Supt.. Kinsella reported that he has been working with staff and meeting with a master's student at Cornell and has distributeda report on computerization for two applications in the Department of Public Works, namely, Office Manager and Transit Operations. He expressed the hope that the Board had a chance to review.. that report. He said he .is negotiating with the author, Frank Conley, to include an expanded overview. 010. • • -7- Amendment to Equipment List By Comm. Walker: Seconded by Comm. Sturtevant RESOLVED, That the Common Council amend its Equipment List to include one Safety Flame Arrestor for the Sewage Treatment Plant, funding for which. will"•come`:from 1982. operating funds and will not exceed $1,400, and BE IT FURTHER RESOLVED, That funds be transferred from Account G8150-312 Equipment Parts & Supplies to Account G8150-250 Other Equipment. Discussion followed on the floor. A vote on the: resolution resulted as follows: -t Carried Unanimously Amendment to .1.982 Equipment List By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That the Board request the Common Council to amend the 1982 equipment list for the Streets and. Facilities Division to include one topping- chain saw, and that$250 be transferred from Account A.7112-250 to Account A711.1-250 to cover the purchase of this chain saw. 1Discussion followed on the floor. //,!/�� A vote on the resolution resulted as follows: �/ Carried Unanimously G/). a/sy Amendment to Equipment List Comm. Gutenberger presented the following recommendation for discussion only: That the•authori.zed equipment list for the golf course be amended to include the purchase of a heavy-duty shop .vacuum cleaner in.the amount of $150; said monies to be obtained from existing funds in the equipment account, and the request forwarded to the Budget Administration Committee of the Common Council for approval. 0 jo_ Mayor Shaw referredthe recommendation which had not been reviewed in committee to the Streets, Facilities, Parks $ Refuse Committee for review and return at the next meeting of the Board. Amendment of Equipment List Comm. Gutenberger requested that the equipment list for 1982 be amended to include a 36" bar chain saw to replace the existing unserviceable equipment. Repairs to the old chain saw would amount to $278.60; a new chain saw costs approximately $424. The existing chain- saw is seven years old and it is necessary to have this large chain saw for the removal of large limbs and tree trunks. Resolution By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That approval be given this request to purchase a replacement chain saw. Funds for this are available in existing accounts. This request shall be forwarded to the Budget & Administration. Committee of the Common Council for review and approval. `y 10 Carried Unanimous]. • • -8- City Controller Spano requested, in the. event of lack of gtzorum, that the chairman of the Finance Committee.be authorized to review .and approve the bills for payment. Res'o1Ution PO By. Comm, Walker: Seconded by Cmm. RESOLVED, That the Board authorizes thechairmanof the Finance Committee to approve bills submitted for payment if a quorum does not exist. Carried Unanimously -9- Mayor Shaw expressed concern over the use of professional service agreements without fixed limits and requested Comm. Walker and his committee to examine the concept of this type of contract and report back. Supt. Kinsella will furnish the committee with a handbook out- lining different types of contracts. • • -10- 1983 Budget Comm. Walker reported that the budget, as amended by the Finance Committee, submitted to the•Mayor for the Board and our department, was approximately $3,565,000. He said there were many amendments or changes made by the Mayor to that budget, the crux'of which is to add or subtract in net about $1,000 to our proposed utilities budget, to. subtract our-equipment..request for a..comnuter out. of the operating budget and -into the. revenue sharing budget so we are still hoping to get that computer, to reduce the account for salt by approximately $10,000, to add to.the equipment and maintenance account approximately $10,000, and to..add to gas and.oil account approximately $10,000.. He reported that the net of.the Mayor's recommended.changes is to reduce their budget by approximately $22,000, the bulk of which is that computer which is•for $2.8',000. Resolution 11/0/1 ! • By Comm. Walker. Seconded by Comm. Schickel • RESOLVED,. That the Board recommend and_pass-on to the Budget and Administration Committee of Common Council the Finance Committee's. adopted budget in the total amount of $3,565,554. Discussion followed on the floor. Comm. Gutenberger asked why the $6,000 compressor for the Hall. of Justice was removed from.the budget and was told by -Supt.. Kinsellaa that after looking•into the status, maintenance histbry, he decided to remove thatrequest from the equipment list. Comm. Gutenberger asked. why 3 mowers. in amount of $350 were removed. • from the equipment list and was told that the -item -went into. small .tools account -Buildings &' Grounds 881.0, acct.. - 322.. Comm; Gutenberger asked why the merry-go-round was. taken out of Stewart Park and not replaced. He was. told that it was taken out because it was dangerous, but that money is in the account for a.ddi- •tional playground equipment.. Comm. Schickel as.ked.how•.we.can get along with $100 mowers -in the .cemetery but need $400 mowers.e:very o.ther•pla.ce we have -hand mowers. No response was given. Nayor.Shaw suggested getting an answer at some point in time later inasmuch as the hour was late. Comm..Schickel asked if the equipment list being voted on included . 'Mr. Dougherty"s car and. was told.that it does. A vote on the resoiution:resulted.as follows: Ayes (5) Gutenberger, Stone, Sturtevant, Schickel, Walker Abstention (1') -Mayor Shaw Carried Mayor Shaw commented that he thought it was an excellent budget and would give. strong support to 99% of it.The committee work on the budget was excellent. He thanked. the staff who prepared the budget 410 and the staff who operate within the budget.. It came in low:. and- ;they have to live within it and that's to their credit. He further commented that he was very pleased and that it made his job immensely easier. Water and Sewer Fund Budgets By Comm. Walker: Seconded by.Comm. Schickel RESOLVED, That the Board adopts the Water Fund Budget in the amount of $809,396, and the Sewer Fund Budget in the amount of $1,821,892 consisting of an operating budget of $1,121;892 and a transfer -from surplus to the Capital Reserve Account of $700,000. Discussion followed on the floor. A.vote on the resolution resulted as follows: Carried Unanimously Repaving By Comm. Walker: -Seconded by Comm. Stone WHEREAS,. $30,000 was removed from. the proposed 1983 mac..hine Eav_i_n budget by the Budget and Administration Committee of Council; and WHEREAS, That machine paving budget was put together under the assumption that we would be paving East State Street, and if that were the case, that would consume a majority, if not all, of the time of the department's manpower during the summer paving period; and WHEREAS,'.the"delaying of East State Street, at least until the 1984 . calendar year, and taking $30,000 out of the department machine .paving- b.udget„we are faced with the possible under -utilization of the department's. Manpower epartment's• manpower for that paving period of time during the summer; now, therefore, .be it RESOLVED, That this -.Board send to the Budget and Administration Committee, if not Council,.our recommendation that at.leastthat$30,.000 be restored .ta the machine paving budget Discussion followed on the floor.. f� Amendment toResolution By Comm. Gutenberger: Seconded by -Comm. Walker RESOLVED, That this Board send to the Budget. and Administration Committee, if not Council, our recommendation -'that the machine -paving budget be increases from $115,000 to. $185,0.00. Discussion followed on the floor. A vote on the amendment resulted' as, follows: Ayes (4)-*Gutenberger, Walker, Stone, Schickel Absention (1) - Shaw Carried -10a - Main Motion as Amended WHEREAS,:$30,000 was removed from the.proposed 1983. machine paving — budget by the Budget and Administration Committee of -Council.; and 1111 WHEREAS, That machine paving .budget was put together under the assution . that we would be paving. East State Street, and if that were the .assumption case, that would consume a majority, if not all, of the time of the department's manpower during the summer paving period; and. WHEREAS, the delaying.of East State Street, at least until the 1984 calendar year, and taking $30,000 out of the'department machine paving budget, .we are faced with the possible under -utilization of the department's manpower for that paving period of time during the summer; now, therefore, be it . RESOLVED, That this Board send to the Budget and Administration - Committee, if not Council, our recommendation that the machine paving budget be increased from $115,000 to $185.000. • A vote on the Main Motion as Amended resulted as follows: Ayes (4) - Gutenberger, Walker, Stone, Schickel Absention (1) - Shaw Carried 1983 Budget Mayor Shaw reported that the asphalt paving budget was increased by a. 5-0 vote of the Budget and Administration Committee, and was incorporated in the full Council resolution. i9 -f8%8,5 - Southside Center --Mayor Shaw reported that in discussing funding and staff necessary, a half-time person for custodial work was recommended. Tin Can --Mayor Shaw reported that the Tin Can was funded at full level with a directive to.the Supt. of Public Works and Youth Bureau Director to put together a report on the consequences of a closing of the East wing. The report is to be ready in January. Henry St. John --Mayor Shaw reported that the. Planning Director, Supt. of Public Works and Youth Bureau Director have been looking at apparent cost and comparative cost of upgrading the Tin Can facility, based on a study this Board was involved in a year or _so ago, and looking at an undone as yet study of upgrading Henry St. John so the two buildings are comparable, and if there is reason to conclude'that there is wisdom in pursuing that further, to then bring a recommendation back to the three boards for further recommendation of a formal proposal. Discussion followed on the floor. Comm. Gutenberger commented that it was his understanding that the East Wing of the Tin Can is .to be closed. Mayor Shaw asked Supt. Kinsella to check the matter out with City Controller Spano and Budget & Administration Committee Chairman Holman. 0 Mayor Shaw also commented that he has $20,000 in the Parks Resetve Account. Although it isnot earmarked for Stewart Park, it is aimed. at that sort of thinking. Although it's not a substantial sum it is the first time in 5 years that funds have been set aside for this kind of improvement. • -12- Commons Advisory Board and Commons Coordinator Mayor Shaw reported that the budget process for 1983 brought to a head the question of the reporting status and budgetary process for the Commons Advisory Board and its staff. He said he made the recommenda- tion that the board consider transferring its budget process and its reporting process through the Supt. of Public Works and this board. He said he had met with the CAB the previous Friday and after extensive discussion they concurred with the recommendation. He asked Comm.. Walker and his committee to meet with him for discussion. If there is support for it, then it would go to the Council thereafter for their adoption by way of an amendment to the authorizing legislation. -13- Meeting in Albany Mayor Shaw reported that he had.attended a two-day meeting in Albany to talk about creation and function of a group called Seventh City which includes 56 small cities in New York State. He reported that it appears that the federal government will be adopting some form of legislation in the area of raising funds and distributing those funds to the states and perhaps municipalities for improvements to, at a minimum, streets and highways, and perhaps publicworks in general. • -14 - Northeast Transit Bus service, Account No. 1751 By Comm. Brown: Seconded by Comm. Schickel WHEREAS, current arrangements are in effect for the administering and operation of Northeast Transit by the Ithaca Transit Division using a contingency account procedure,•and WHEREAS,'the City Controller recommends the establishment of an operating account for the purposes of simplicity and minimizing clerical time;_ noir, therefore, be it RESOLVED, That this ,Board hereby approves and establishes an . operating account for the Northeast Transit bus service, Account No. 1751; and further establishes expenditure accounts A5631 with three line items for expenses, namely: Contractual Services A5631-407 Printing A5631-411 Advertising A5631-435 and be it further RESOLVED, That a copy.of this resolution be forwarded to the Budget and Administration Committee for their review and consideration. . Discussion followed on the floor. /00, A vote on the resolution resulted as follows: Carried Unanimously -15- Consulting Fee --Integrated Office System. By Comm. Walker: Seconded by Comm. Schickel WHEREAS, the Finance, Personnel and Administration Committee and the Superintendent have completed an in-depth review of computer needs of the Department of Public Works, and WHEREAS, the Superintendent retained Integrated Office Systems Inc.. of Ithaca to assist:and advise the committee on data processing needs of the Department; now, therefore, be it , !�- Jed-JBa- RESOLVED, That a payment of a consulting fee not to exceed $500.00. is hereby authorized to Integrated Office Systems, Inc. Carried Unanimously • • • • -16- Request To Relocate Commons-Cooidinators:Eud-et Comm. Walker reported that the request to include the Commons Coordi- nator's budget in the Department of Public Works' budget process had been studied by the committee and the committee could come up with no - rationale or reason to make that move. Resolution /210'1#) -- By Comm. Walker. Seconded by Comm. Schickel. RESOLVED, That it is. the recommendation of the Finance, Personnel and Administration Committee .that the Commons Coordinator's budget remain where it is, or become a separate item within the overall city budget., but not be moved to the Department of Public Works budget. Discussion followed on the floor. Mayor Shaw requested that the resolution be tabled to give him an opportunity to meet with the committee for discussion on the matter. Comms Walker and Schickel withdrew their resolution. Audit 1 Fall Creek Dike restoration and miscellaneous creeks dredging - Request for additional funding Capital Project Acct,#189-Rehabilitation west end :railroad crossings, signalization - Funds no longer required for project 2 3 Transfers of Funds - Requests - Proposed fuel management system 4 Tow -away charge reimbursement request - Dearborn Place 5 Computerization Study -DPW Office Manager & Transit Operations 6 Equipment List amendments 7 BPW authorization for Finance Committee to approve bills if no quorum for meeting 8 Transfer of Funds - Cass Park Lobby Expansion project 4 - Construction sewer-So.Aurora St./Prospect St. Improvements - Handicapped Access Ramps (See B/G - pg. 11) BPW Finance Committee requested to examine use of professional service agreements without fixed limits Mayor authorized to execute agreement w/Bernard. P,. Donegan, Inc. to provide financial services re Ithaca Area Wastewater Treatment Plant (See W/S-pg,16) Transfer of funds - Constructions Contracts --So. Aurora St. Recycling Task Force -DPW and CAC to work on recommendations for a cost-effective program (See Highways,Streets & Refuse pg. 17) Adopted 1983 Budget D.P,W, BPW recommendations - Water/Sewer Budget adopted. Parks Reserve Acct, - Funds set aside for improvement BPW recommends machine paving budget be increased Commons Advisory Board and Commons Coordinator - Recommendation made that budget process and reporting status be transferred to DPW 12 Mayor's report re Albany meeting that Federal Gov't. may adopt legislation to raise and distribute funds for improvements to streets,highways.public works 13 Establishment of an Operating Account for Northeast Transit bus service 14 Integrated Office System - Payment request Consulting Fee for data processing needs for DPW 15 Recommendation that Commons Coordinator's Budget not be moved to DPW budget 16 4 9 •