Loading...
HomeMy WebLinkAbout1982 Buildings & Groundsr • -1 - Public 'Buildings ,*and Public "Grounds Committee Supt. Kinsella stated that the Board recommended that the City .o'wned property at 446 Taughannock Boulevard be sold and such recommendation was forwarded to the Planning and Development Committee for comment and action. -The matter hasleft the Board and it is still pending action by the Planning and Development Committee. Agway Fuel Terminal Lease with City Upon a request received this date from the City Attorney's,Office, Supt. Kinsella asked the Board to pass a resolution authorizing the Board of Public Works to have the Agway property lease terminated and establish a fair market rental value for a.lease based upon an appraisal for rents and to work .with the City Attorney on it. Supt. Kinsella said that according to the terms of the lease for the Taughannock 004i) Boulevard property, the City can terminate and release it to other parties that might have an interest in it.. Agway no longer wishes to continue with this lease. This recommendation has already gone through the Planning and Development Committee of Common Council. City Engineer Cox said that this recommendation stems from a resolu- tion.adopted last spring by this Board that we do something to put. this rental property into a more productive state. At that -time it was recommended that the land be disposed of because it had no further value to the Public Works. :At the present time, the .Planning and Development Department is trying to assemble some large parcels in that area for a large development project and it would be best to retain the land. 'In'the meantime it can be put .to use in a short term type lease until the Planning and Development Department has something 4111„more definitive to act on. 7/a Resolution By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the lease between the City of Ithaca and Agway cover- ing property situate on Taughannock Boulevard be terminated and authorize the City Attorney to work with this Board to establish a fair market rental value of that property. Carried Unanimously • -2- Request for Payment V. Giordano Construction By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED,: That a request for payment from V. Giordano for the construction of the City Hall handicap access approved in the amount of $13,779.75. Carried Unanimously Construction project, be Invoice --V. Giordano Construction & Supply Corp. By Comm. Varricchio: Seconded by Comm. Walker. yl��'�� RESOLVED, That an invoice from V. Giordano Construction E Supply Corp. for services in connection with the handicapped ramp in City Hall, be approved in the amount of $2,978.25. Carried Unanimously Invoice --V. Giordano Construction & *Supply Corp. By Comm. Varricchio: .Seconded by Comm. Cleveland . RESOLVED, That an invoice from' V. Giordano Construction. & Supply Corp., as final payment forservices performed in connection. with the City Hall Handicapped Ramp, be approved in the amount of $1,30950. op. Carried Unanimously • • Request for Payment - V. Giordano Construction j\ By Comm. Schickel: Seconded by Comm. Walker ////3)1',. RESOLVED, That the request for payment from V. Giordano Construc- tion in connection with miscellaneous alterations at the Greater Ithaca Activities Center, be approved in the amount of $4,284.50, to be paid from Community Development funds. Carried Unanimously • • • -4- Weed. Removal Bill. Comm. Varricchio reported that City Attorney Tavelli has received correspondence .from R. Mazzotta regarding a bill he received from the City for weed removal.. Mr. Mazzotta requests the Board's review of this matter and seeks an adjustment on the bill. Resolution By Comm. Walker: Seconded by Comm. Varricchio (. RESOLVED, That the matterof the weed removal bill of R. Mazzotta be referred to the Streets, Facilities, Parks and Refuse Committee for review and report back to the Board. Carried Unanimously Protest 'of service charge Comm. VarrEEalo reported that the City_Attorny referred a__complaint letter: from Mr:Thomas Mazotta,.- owner of _property at 523..East__State Street;-protesting:theservice:charge.of.$53.18..for the mowing and removal of weeds..and'growth on said property on or before July 9, 1981. The work was done in response to a request dated July 7, 1981 from the Building Department's housing inspector, Mr. William Luce, Jr. The Building Department attempted to notify the owner by certified mail and the notice was unclaimed by the owners. The property was billed in accordance with regulations on July 22, 1981, and the total cost to perform said service, including the'50% surcharge, amounts to $53.18. Resolution 3//Q/e. By Comni..Varricchio: Seconded by Comm. Walker RESOLVED,'That—the Board deny this request and that it be put on tax Carried Unanimously -5- City Attorney/Tompkins County Rental Comm. Varricchio reported that the lease agreement with Tompkins County for the Social Services offices in City Hall and annex has expired December 31, 1981. Resolution d/5, By Comm. Varricchio: Seconded by Comm. Walker RESOLVED, That the City Attorney be authorized to enter into negotia- tions with Tompkins County for a new lease agreement for said facilities. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • • ,Newman Municipal Golf Course Rate Structure Comm. Varricchio reported that the Newman Municipal Golf Course rate. - 410 structure was established in 1980 by Board resolution dated March 26, 1980. There have been no increases since that time for the cost of play at the golf course. Resolution 2/,) -/fes By Comm. Varricchio: Seconded by Comm. Walsh RESOLVED, Thatthe following modest increases in the rate structure at the Newman Municipal Golf Course be approved, because of increased cost of materials, equipment and course maintenance: Memberships Individual $121.00 Husband & Wife 220.00 Juniors 49.50 Sr. Citizens -individuals 88.00 Sr. Citizens-husband/wife 154.00 Sr. Citizens -one not Sr. 160.00 Daily Rates Weekdays 5.00 Weekends $ Holidays 6.00 After 5:00 p.m: 3.75 Sr. Citizens (Thursdays) 1.50 ;..Discussion followed on: the floor. A vote on the resolution resulted as follows: Carried Unanimously -7- Rental—Program 346 Supt. Kinsella reported that, staff are reviewing all the city rental properties' leases and agreements of. past years to ascertain those' which are still active; updating the status of each agreement or lease and reviewing those. properties or lands that are presently, or have been used by prior lessors and determining the rental value of these properties and bringing to: -the attention of the City Attorney the status of all the past agreements to arrive at a standardized format, for lease agreement between the city and property users or beneficiaries and then presenting to the Facilities Committee of the Board of Public Works a compendium of all of these updated agreements, proposed and. . existing, the status of each after research, and payment to date or last payment received, to get authorization from this committee to enter into negotiations of these leases with an updated agreement. After completion of that phase, recommending that the Board.approve these -leases as the City Attorney recommends and establishing a tickler file (reminder file) in the Clerk's Office and Office Manager's office of the Dept. of Public Works to establish an invoicing system for all these accounts on schedule prior to the due date. of payment and requesting the City Controller's office to establish an Accounts Receivable ledger with compatible numbering system to'cDrrelate.with our:invoicing_-procedure so that we will -have an Ongoing.checks and balances for any rental properties or leases. Conrail Right -of -Way 5;l>6/(0 Mayor Shaw reported that we are having negotiations w.i_th. the Town. and. Finger Lakes Association concerning the possible purchase of an abandoned Conrail right-of-way and we may have something back on. that soon as we have a limited time to -pursue -the -natter. -8- Cemetery Rates Comm. Varricchio reported that the direct cost for providing excava- tion and set-up devices for interment is approximately $165. The. current rate structure in the Municipal Code, Section. 244.72, provides for a charge of $40 per interment. The department have initiated cost- saving measures to minimize the hand digging involved in these inter- ments by utilizing excavating equipment to lower costs to the present amount. Resolution By Comm. Varricchio: Seconded by Comm. Walker RESOLVED, That the above section of the Municipal Code be changed to read: Interments, $150, single graves The reference. to Potter's Field should be stricken. Infant interments, $75 Cremated remains, $25 Discussion followedon the floor. A vote on the resolution resulted as follows: Carried Unanimously . • • • -9- Rental Property-''TaUghannock Boulevard By_Comm„ Varricchio: Seconded by Comm. Schickel •WHEREAS, the City of Ithaca has terminated its lease of property at 506 Taughannock Boulevard with Agway, Inc.,` effective March 31, 1982, and WHEREAS, the.Department of Public Works is desirous of entering into a short-term.leasing arrangement of this property and Stewart Wilson of Inlet Park Marina is interested in leasing said propertyon a short- term basis; • .NOW', THEREFORE, IT IS HEREBY. RESOLVED,. That the City Attorney's office is authorized to draft a short-term lease with Stewart Wilson for the property at 506 Taughannock Boulevard, commencing April 1, 1982, at a rate of $300.00 a month and upon such other terms and conditions as shall be negotiated by the City Attorney's office and Stewart Wilson, and -IT IS FURTHER RESOLVED, That the Mayor shall be authorized to execute said lease upon the aforementioned terms and conditions. Carried Unanimously -10 - Energy Task Force Mayor Shaw announced the creation of an internal Energy Task Forces the composition of which is solely department heads and one staff member from the Department of Public Works, their purpose, to be effective in carrying out specific energy conservation tasks, or to propose capital improvements that would accomplish energy conservation by giving the Mayor a very specific set of goals, basically, to live within the projected budget for 1982 which includes.a 5 percent dollar increase over 1981. s7///,0 Winterization Program Purchasing Agent Clynes reported on the winterizationprogram for the Tin Can which was carried out by a Boces instructor and employees of the Youth Program. The work wasdone under the auspices of the Energy Task Force. Kenneth Jordanek, supervisor, has prepared a report of the project. y'iCq Supt. Kinsella requested postponement of the Energy Program status report to next meeting. No Board member objected. -11 - Access for. the Handicapped Mayor Shaw reported that he had met with Supt. Kinsella and Planner. Sieverding about access to the handicapped to identify any remaining areas where buildings are not accessible, and also to make sure that the buildings are fully accessible; namely., toilet access, etc. City Hall is a concern that they are examining. If the list turns out to be a major expense it will go into capital improvement review; if not it will go into operating type of recommendations. Handicapped.Access-- Dewitt Block . City Engineer Cox called the.Board's attention to some remaini_n.g blocks in the downtown business .district which are not.readily accessible to the handicapped, in particular the DeWitt Block. . . d�a3/8�. • Mayor Shaw referred. the matter to the Streets, Facilities, Parks and Refuse Committee to review the number of locations and cost and report back.at the next BPW meeting.• Handicapped Access Wheelchair Ramps . Comm. Gutenberger reported that the City Engineer has recommendedthe installation of handicapped access wheelchair ramps at various loca- tions as shown on map dated July 28, 1982. This is in response to a request for expediting completion of handicapped accessible sidewalks in the downtown Central Business District. Resolution By Comm. Gutenberger: Seconded by Comm. Sturtevant RESOLVED, That authorization be given to transfer $12,000 from the Downtown Traffic Control Capital Project No. 128 to the Downtown. Street Improvements Account No. 140 for construction of these ramps. A copy of this resolution should be provided to the Budget and Admin- istration Committee of Common Council for their review and approval. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -12 - Agreement --Farmers Market By Comm. Varricchio: Seconded by Comm. Brown RESOLVED, That the agreement with the Farmers Market for their operations on Taughannock Boulevard be renewed for 1982 season under the same terms and conditions as existed in 1981, except that full payment for the season shall be received ,in advance of commencement of the operations. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Farmers' • Market Comm, Brown reported thatthe superintendent has given permissionto the Ithaca Farmers'Market to operateat the DeWitt Park location- on Wednesdays from 9 a.m. to 1 p.m. under the same terms- and conditions as existed in 1981. Necessary insurance documents covering their operations in DeWitt Park and Taughannock Boulevard have been received. Resolution 7/140' By Comm. Brown: Seconded by Comm. Sturtevant: RESOLVED, That the Board approve this action taken by the superintendent authorizing the operation of the Ithaca Farmers' Market in the DeWitt Park. area. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Letter from Joseph Perry Mayor Shaw read a letter addressed to Members of the Board from Joseph Perry, as follows: "I am writing with reference to a parcel of landownedby the City, entitled Maple Grove Park, located in the 500 block of Dryden. Road. My inquiry is to determine if the City is interestedinselling the piece of property and if so, the asking price. The purpose would be to construct a single-family dwelling on the site, construction to be contingent upon zoning requirements and availability of City water and sewer services. I would appreciate a response." to CityAttorney Tavelli.//1/�� Mayor Shaw referred the letter Maple Grove 'Park - 3/40' City Attorney reported on the referral of Joseph Perry's letter to him at the previous. meeting. He said he looked up the deed to Maple Grove Park and found that it is restricted to park purposes. He said he will respond to Mr. Perry's letter, explaining the results of his ';•research into the matter, and that the property is not for. sale. • • Request for Green Space - Council Member Schuler requested that the City buy a small green space located on East Seneca Street between Quarry Street and. Stewart Avenue which .was formerly a walkway to reach East Hill School, to provide the neighborhood with some green space. Comm. Varricchio brought up the question of maintenance of the property and funds for the maintenance. Resolution . By Comm. Varricchio: Seconded by Comm. Schickel RESOLVED, That permission be granted to the Streets, Facilities, Parks and Refuse Committee to research the acquisition of the green space on East Hill behind East Hill School, and check with the Budget and Administration Committee regarding future money available to maintain it. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 04/i05 - Acquisition of Property on East Seneca Street Comm. Brown reported that Alderman Schuler has requested. the Board of Public Works to acquire a parcel of property that is available to the City from -the Ithaca School District which is located on East Seneca Street. The matter has' been. brought up for discussion by the Planning and Development Committee of.Common Council who have :.expressed their support for this acquisition, and the Board has indicated. to Alderman. Schuler that acquiring this green space will incur additional budgetary costs for operationand maintenance. Resolution By Comm. Brown: Seconded by Comm. Sturtevant RESOLVED, That the Board of. Public Works authorize the City Attorney to finalize negotiations with. the Ithaca Board of Education to acquire this property for the sum_... of $1000, and IT IS FURTHER RESOLVED,. That the Mayor be authorized to accept -the necessary documents as approved by the City Attorney for this acquisition. A vote on the resolution resulted as follows: Ayes (4) - Brown, Sturtevant, Schickel, Shaw Nay (1) - Walker Carried Deed for Park -- Seneca Street City Attorney Tavelli reported that he has received and will record the deed to the piece of property next to the old East Hill School, and suggested the Board may want to identify the small park with a name. o/,7if The item was referred by the Mayor to the Streets, Facilities, Parks and Refuse Committee for consideration. Naming of Park Comm. Gutenberger reported that the East Hill Civic Association have recommendedtwonames for the East Hill Park for the consideration of the Board. Mayor Shaw suggested that in the near future the Board may want to also take up the naming of "Fall Creek Youth. Park" ..which has never been.: formally named. ��✓�/- _15 - Establishment of Public Hearing on Sidewalks By Comm. Brown: Seconded by Comm. Sturtevant WHEREAS, the annual si.dewal4k inspection program has commenced for 1982, and WHEREAS, second notices are required to be mailed by the Department of Public Works to delinquent owners of property regarding repair or replacement of. sidewalks; IT IS RESOLVED, That August 11, 1982 at 4:00 p.m. be established. as the date for a public hearing on sidewalks, at which time the owners of property receiving a second notice will be given an.opportuntiy to show cause before this Board of Public Works why the sidewalk abutting their premises should not be reparied by the City at the owners expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Alderman Hoffman reported having received a number of comments in his neighborhood about thework being done on sidewalks. Mayor Shaw commented that.. this item would be handled later in the agenda. ' At Mayor Shawo.s request, Supt. Kinsella explained, with aid of the. chalkboard, the sidewalk replacement program,. Mayor Shaw explained the program with regard to curb cuts for the handicapped. Sidewalk 'Repairs Resolution .to Open Public Hearing By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Public Hearing to consider sidewalk repairs be opened. _ Carried Unanimously Mrs. Alice Sherwood, 122 Farm Street, spoke to the Board concerning the sidewalk on her property. Resolution to Close Public Hearing By Comm. Stone: Seconded by Comm. Walker RESOLVED, That the Public Hearing to consider sidewalk repairs be closed. Carried Unanimously Streets, Facilities, Parks $ Refuse Committee Sidewalk Repairs By Comm. Gutenberger: Seconded by Comm. Walker WHEREAS, a public hearing as required by the City Charter has been held on this llth day of August, 1982, to afford property owners an. opportunity to show cause why they have not complied with a final notice to have their sidewalks repaired, and WHEREAS, ten (10) property owners served with final notice have failed to comply; NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to cause the repair of said sidewalks as reported to the Board at the beginning of this meeting, and upon completion of such repair, certify the cost thereof to this Board for levy against the respective proper- ties as provided by the City Charter. Amendment to Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the main resolution bAe amended to delete Item.3, 313 E. Court Street, and Item 9, 109 We Utica Street, from the list of defective sidewalks to be repaired by the City at the owners' expense. Carried Unanimously A vote on the amended main resolution resulted as follows: Ayes (4) - Schickel, Stone, Walker, Shaw Abstention (1) - Gutenberger �1 � I Absent (2) Brown, Sturtevant Carried Sidewalk Repair Program Comm. Gutenberger reported that the current Section 5.30 of the City Charter provides for the authority of the Board of Public Works to assess the cost of repairs of delinquent sidewalks, plus 10% penalty (or service charge) to the property and its owner. The current policy in the Chamberlain's Office allows for the property owner to be assessed for a series of annual payments spread over.5 years at 5% interest . .rate per annum on the unpaid balance due. A number of landowners who have two or more properties take advantage of the 5% annual rate or defer payment -of the assessment, in some cases for more than a year, and thus avoid the interest expenses they would otherwise incur by borrowing the money. Resolution By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the penalty charge be increased from 10% to 25%, and the interest rate be increased, to more properly reflect the costs of financing, administrating and overseeing the sidewalk repair program, and the Board's recommendation be submitted to the Charter and Ordinance Committee of the Common Council for adoption. ci/g/e, Discussion followed on the floor. It was suggested that the committee also look into fees and interest charges for curbs and underground vaults for possible revision. A vote on the resolution resulted as follows: Carried Unanimously Sidewalk Assessments Comm. Gutenberger reported that private sidewalks have been repaired by City forces during 1982 in accordance with an action of the Board of Public Works taken on August 11, 1982. Resolution /0///3/� By Comm. Gutenberger: Seconded by Comm. Walker RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board on November 10, 1982., Carried Unanimously • • -15a- Public Hearing on Sidewalk Assessments' Resolution To Open Public Hearing By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Public Hearing on:Sidewalk Assessments is open. Carried Unanimously No one appeared to speak to the hearing./////10- Resolution To Close Public Hearing By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, That the Public Hearing on Sidewalk Assessments is closed. Carried Unanimously Sidewalk Assessments. By Comm. Gutenberger: Seconded by Comm. Schickel WHEREAS, a public hearing hasbeen held by this Board on assessments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in the attachments to the minutes of the Board. of Public Works meeting of October 13, 1982, and 40,0, WHEREAS, the property owners have been afforded. an opportunity to be heard as providedfor in the City Charter; now,therefore be it RESOLVED, That the sidewalk assessments levied by this Board. on October 13, 1982, in the total amount of $4,152.49, be and. hereby is finally approved and recommended to the Common Council for confirmation. Carried Unanimously • -16 - Requisition for Payment By Comm. Brown: Seconded by Comm. Sturtevant 7%1 . RESOLVED, That requisition No. 1 from Salotti Construction for services in connection with the City's sidewalk construction program, be approved in the amount,of $3,892.49. Carried. Unanimously Request for Payment--Salotti Construction, Inca By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a payment requisition from Salotti Construction, Inc. for services in connection with the City's sidewalk program which was approved by the Finance Committee on July 29, 1982, be approved by this Board for payment in the amount of $5,193.79. cf(5.1 . Carried Unanimously Request for Payment--Salotti Construction By Comm. Gutenberger: Seconded by Comm. Sturtevant RESOLVED, That a payment requisition from Salotti Construction for sidewalk construction for the City of Ithaca be approved in the amount of $2,952.35. g)/Jh Carried Unanimously "Payment Requisition--Salotti Construction, Inc. By Comm. Gutenberger: Seconded,by Comm. Walker RESOLVED, That a payment requisition from Salotti Construction, Inc. for work performed in connection with the City's sidewalk program, be approved in the amount of $3,444.05. Carried Unanimously Final requisition--Salotti Construction, Inc. By Comm. Gutenberger:. Seconded by Comm. Schickel 9/a -/pc RESOLVED, That a payment requisition (final) from Salotti Construction, Inc. for services in connectionwith the City's sidewalk replacement program, be approved in the amount of $3,855.13. Carried Unanimously Southside Center Maintenance Asst. to Supt. Dougherty requested the Board to provide guidance or • policy decisions with respect to what is expected of the department as maintenance of the building. 1/0 Discussion followed on the floor. Mayor Shaw asked the Finance Committee to study the matter when proposing the budget for 1983. Southside Center 91/4.( g), Acting Liaison Clynes asked if the city has a lease agreement in. regard to the Southside Center and grounds. Mayor Shaw responded that there is a two-page memorandum prepared in May by Y.athe Evans which describes the legal relafionship, confirming that the City owns the land and building with the exception of a narrow strip of land (about 11'). Mrs. Clynes asked who is responsible for maintenance. Mayor Shaw responded that the City has responsibility for certain types of maintenance --payment of utilities, major repairs, etc. In addition; Community Development has done some work there. The Southside Center is responsible for minor and regular maintenance. The budget for 1983 will address the matter further. • • -18 - Request for Payment--Stephnick Roofing, Inc. By Comm. Brown: Seconded by Comm. Sturtevant • 8/5 -0 - RESOLVED, That a payment requisition. from Stephnick Roofing, Inc. for the balance due in connection with the re -roofing of City Hall, - which -was approved by the Finance Committee on July 28, 1982, be approved by this Board for payment in the amount of $500. Carried Unanimously • -19- Lease of 19_ Lease:of. GIAC .office space Comm. Brown reported that Mr. Charles Manning, Director of the Greater Ithaca Activities Center, has coordinated through the Youth Bureau discussions on leasing a portion of the GIAC office space to the Economic Opportunity Commission. of Tompkins -County. Resolution By Comm. Brown: Seconded by Comm. RESOLVED, That the Board authorize subject to the review andapproval by the City Attorney. Discussion followed on the floor. with background information. Mr. Board. A vote Walker. the Mayor to execute this agreement of fees andconditions of the lease Supt. Kinsella provided the Board Manning answered questions .of the P/57P2, on the resolution resulted as follows: Carried Unariimousl/y _ +a -20- West 'End Development Mayor Shaw reported that .the Planning.Board had taken a step forward at its discussions on West End development which affects us in that • a factor of their resolution, including moving ahead on.the request, of funds to assist in the infrastructure improvements, has been dis- cussed in the West End area. The Planning Board very clearly supported the concept.' He suggested that City Engineer Cox or Supt. Kinsella may want to talk with Joey Pierce as staff person putting together the grant application. The Mayor will be talking with members of council to look at consequences. gl��l8'f • -21- Payment request--ONSYR, Inco By Comm. Gutenberger: • Seconded by Comm. Stone e/17a/- RESOLVED, That a payment request from ONSYR, Inco for the d.epartmen. t f s fuel management system, be approved in the amount of $7,065. Carried Unanimously • -22 - Joel Fredell, 312 Farm Street, Director, Project Growing Hope, presented the following petition to the Board: 411 "September 22, 1982 The Board of Directors of Project Growing Hope hereby requests that the property owned by the City of Ithaca on Floral Avenue be leased to Project Growing Hope for use as Community Gardens to serve the West Side community, in accordance with state and municipal law regarding such use of publicly -owned land, and in full cognizance of existing rights-of-way and all other present limitations on the use of said property." Mr.. Fredell presented a site plan proposal with the above request which Mayor Shaw referred to the Streets, Facilities, Parks & Refuse Committee. Community Gardens Acting Liaison Clynes reported that the Common .Council, at its meeting the previous week, recommended that the Board of Public Works provide temporary space on City -owned property to Growing Hope.it'/>-3/Er� Community Gardens Comm. Gutenberger reported that he and Supt. Kinsella, with a representative of Community Gardens, walked the proposed site on Floral Avenue; currently they are waiting for information from the State concerning the widening of Floral Avenue, which would have considerable impact on them. There is some urgency that they be allowed to get in there this fall to prepare for spring planting. Mayor Shaw reported that substantial progress is being made on their request through Community Development for an alternative to the, Street site. /0//3/8/' Supt. Kinsella •reported that the committee found no sufficient reason to deny the petition to use the area along Floral Avenue for an experi- mental period under closely held regulations and requirements such as parking, trash removal, appearances and security, so it was left up to Comm. Gutenberger and. committee on whether or not to refer this to the Superintendent to.implem-en at his discretion with those items in mind. Mayor. Shaw commented they would need the Mayor to execute a lease. City Attorney Tavelli said there should be some kind of a lease with respect to insurance and other matters. Discussion followed on the floor. /Wg/g4 Comm. Gutenberger commented .that if the Board decide to use the land for the project, it will be up to the Superintendent and City Attorney to prepare a lease. Mayor Shaw suggested that City Attorney Tavelli send a copy of the previous lease with Community Gardens to the Superintendent to give him an idea of what to include in a lease for review by the committee and action by the full board. -23- Mayor.,S.haw referred the following communica'cion. dated. September. 17, 1982, received by.him from the Board of Fire Commissioners, to the _Streets,. Facilities, Parks & Refuse Committee. "WHEREAS; The Board.of Fire Commissioners of the City of Ithaca do* hereby make the following: resolution to be presented to the Board. of Public Works Chairperson, Human Services Committee and the Charter and Ordinance•Committee to discontinue the use of open flame type construction flares; that are oused edfateconstructionlsitesaaid locations within the City of Ithaca on/ WHEREAS, this type of warning, device is considered too be a..very serious fire hazard, dirty, causing pollution of the air, and a. user of petroleum product; ya1010 NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works, Human Services Committee, Charter and Ordinance Committeesuppott this resolution and develop a City ordinance banning forever the. use of this open flame type warningdevice ordinance to -the Common rs(r eS in the City of Ithaca, and presentapproval." Council of the City of Ithaca for their appy Use of Construction Site Flare'Pots By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS; the Fire Commissioners of the City of Ithaca.have expressed concerns regarding the. departmental use of construction site flare pots, and WHEREAS, the staff in the department has reviewed such use and has recommended their continued use .due to reasons of safety and. economy and their lower instances.of vandalism; now, therefore, be it • RESOLVED, That this Board recognizes the vaidhconcerns soofythe FiFire of Commissioners and directs the staff to l other type lights will not satisfy the reasonable needs of the department. Discussion followed on the floor. 00- A vote on the resolution resulted as follows: Carried Unanimously • • • -24- Request for Easement Comm. Gutenberger reported that the Superintendent has received a request for an easement approximately 10 feet in width and approxi- mately 250 feet long and varying in width from 10 feet down to approximately 0 feet, located adjacent to the Ithaca Housing Authority's west property line, starting at Wood Street and progressing southerly to a point of termination. The purpose of this easement request is to allow the IHA to construct a paved driveway from Wood Street to the parking lot of its new facility presently under construction. This would necessitate the granting of an easement from lands owned by the City, namely, the Wood Street playground. This easement would allow the IHA to move the driveway they had originally proposed, west- erly to avoid damaging a large ornamental evergreen tree on an adjacent private -residential property and reduce the impact of traffic activity on that adjacent property. In consideration, the IHA would allow and provide for use of this driveway by City maintenance equipment for access to the playground. Any existing ornamental trees or shade trees would be replanted and preserved by IHA in a manner acceptable to the City. Resolution ;By Comm. Gutenberger:. Seconded by Comm. Stone RESOLVED, That the Board authorize the City Engineer and the City Attorney to review and approve an easement document and for the Mayor. to subsequently execute said easement. /03/0 - Discussion followedonthe floor. A.vote on -the resolution resulted as follows: Carried Unanimously • • • -25- -Payment Requisition-- Paolangeli Contractor By Comm. Gutenberger: Seconded by Comm. Walker //..-'2 %/St: RESOLVED,'. That a payment requisition from Paolangeli Contractor for the construction of l0 wheelchair ramps in various locations in the central business district, be approved in the amount of $8,584.00. Carried Unanimously • • -26- Street Numbers Comm. Gutenberger reported that the committee has done some work on street numbering; also the Charter and Ordinance Committee of Council have worked on this item andpropose an ordinanceto be incorporated in the. City of Ithaca Municipal Code. i01/1(,,5, CG 04,4 _ S - disj - -27 - Supt. Kinsella reported on the Henry St. John School meeting held the previous Monday and the city's possible interest in it. He said that Bob Boehlecke, architect, presented preliminary cost estimates for remodelling and rehabilitating the building physically to _accommodate a Youth Bureau program inthat facility. Mr._ Kinsella _ recommended to the Board that in this process, if the city is going to adequately review the comparisons of options between the Tin Can and Henry St. John's facility for similar uses, the program of review be crystallized with extensive study as soon as practical and possible to allow the department heads involved to come up with specific recommendations on the overall project. Mayor Shaw reported that at the request of the Human Services Committee of Council he met with the Superintendent of. .:Schools -to convey his views to the Board of Education the previous evening requesting a 90 -day extension. A meeting ofthe Board is scheduled for January 3, the deadline for submission, for consideration of an extension. The full Council has not yet acted; in fact the Budget and Administration Committee has not yet met to consider whether or not to hire someone to put a package together. It is to be discussed Thursday, December 30, at 7:30 p.m. at aspecial meeting of the Budget and Administration Committee with the Planning Department present. He asked Don Kinsella and Bob Cutia, as well as John Gutenberger, to be present to hear a recommendation in a formal sense to conduct a finished study and develop a proposal, providing the School Board grants the requested extension. j Discussion followed on the floor. l� • s Report of action taken on left -over 1981 item: Sale of property at 446 Taughannock Blvd. pending action by Planning Committee. 1 V. Giordano Construction - Payment request - City Hall handicap access project 2 V. Giordano Construction - Payment request - Misc. alterations at GIAC 3 Taughannock Blvd. property (446) and Agway Fuel Terminal lease 1 Weed Removal - R. Mazzotta request for adjustment of bill 4 New lease agreement negotiations w/Tompk. County Social Services office. City Hall 5 Newman Golf Course - Increases in rate structure approved 6 Rental Program - Report re review of all city properties, leases, agreements for updating, etc. and establishment of an invoicing system; right-of-ways 7 Cemetery Rates - Municipal code changed to reflect increased rates 8 Taughannock Blvd. property (506) and Agway, Inc. (short term lease Stewart Wilson) 9 Creation Energy Task Force to carry out specific conservation tasks 10 CcN;RIFb cads/NESS .�(ST 2/G rJ Access for Handicapped -Identification of buildings not accessible. DeWitt Block. 11 Farmers Market Agreement for 1982 season on Taughannock Blvd. renewed 12 Inquiry -Joseph Perry to purchase land 500 block of Dryden Rd,(Maple Grove Park) 13 Acquisition of green space on East Hill (E, Seneca St, bet. Quarry St, & Stewart Ave.) request. 14 Sidewalk repairs or replacements - Public Hearing established for 7/11/82 ) 15 Assessments - ''' '' 11/10/82) 15a -- Salotti Construction - Payment request - Sidewalk Construction 16 Southside Center - Guidance requested re DPW maintenace of building 17 Vending Permits — Requests and development of rules & regulations for parks and Commons (See Parks pgs. 10,a,b) Stephnick Roofing, Inc, - Payment request Re -roofing City Hall 18 G.I.A.C. - Lease space to EOC of T,C. - Mayor authorized to execute agreement 19 Collegetown Development - Ramp area, Development & Funding (See P/T - pg, 11) West End Development - Discussion, funding Sidewalk Repairs Program - Penalty charges increased from 10% to 25% -Assessments Winterization of Tin Can under Energy Task Force levied 20 15 10 ONSYR, Inc. - Payment request r Fuel Management System 21 Floral Ave. property - Request Bd. of Directors (Joel Fredell) Project Growing Hope for use of property as Community Gardens to serve West side community. 22 Bd. of Fire Commissionersrequest for resolution from BPW to support and develop City ordinance banning use of open flame type construction flares in City, 23 Wood St. playground -Easement request from IHA to construct paved driveway 24 Paolangeli Construction Payment request Construction wheelchair ramps 25 Street Numbering - Study being done and an ordinance to be proposed 26 Henry St. John School - City's possible interest as an accommdation for a Youth Bureau program - Discussion re 27