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HomeMy WebLinkAbout1979 Personnel-1 - Appointment �Ai/ 7 y Supt. Dingman r quested t;ie approval of appointment of David Lowe a Laborer in the Buildings and Grounds Division at $3.56 per hour, effective — January 2, 1979. Resolution By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That David Lowe be appointed a Laborer in the Buildings and Grounds Division at $3.56 per hour effective Januar, ,UnaniCarriedmously William Szabo has passed his Civil Service expmination for the posi- tion of Senior Engineering Aide and is now entitled to a permanent appointment. Supt. Dingman asked that such appointment be made. Resolution S 1771 By Coin. Schickel: Seconded by Comm. Ewanicki RESOLVED, That William Szabo be permanently appointed a Senior Engineering Aide in the Engineering Division at an annual salary of $11,396, effective May 14, 1979. Carried Unanimously Resolution By Comm. Schickel: Seconded by Comm. Walker SII %/ RESOLVED, That Calvin C. Hockenberry be appointed a Laborer in the Construction and Maintenance Division at $3.40 per hour, effective May 13, 1979. Carried Unanimously By Couuu. Cleveland: Seconded by Couiui. Allan /3 7? RESOLVED, that Floyd P. Nace be appointed a Laborer in the Construc- tion and Maintenance Division at $3.40 per hour, effective June 4, 1979. Carried Unanimously Resolution By Comm. Allan: Seconded by Comm. Cleveland 9/3I2y .RESOLVED, that Michael Dalcero be appointed a Maintainer in the Construction and Maintenance Division at $3.80 per hour, effective June 25, 1979. Carried Unanimously ' Appointments Supt. Dingman requested the approval of the Board for the following appointments: l By Comm. Schickel: Seconded by Comm. Allan g(et ICj RESOLVED, That the Board approves the appointment of Jeffrey Sweet a truck driver in the Construction and Maintenance Division at $3.95 per hour, effective August 13, 1979. Carried Unanimously By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That the Board approves the appointment of Jeffrey Hamilton and George Cook laborers in the Construction and Maintenance Division at $3.40 per hour, effective August 13, 1979. Carried Unanimously Promotions fSupt. Dingman requested the approval of the Board for the following promotion: gls/J2 By Comm. Cleveland: Seconded by Comm. Schickel RESOLVED, That the Board approves the promotion of Charles Rivers a maintainer in the Construction and Maintenance Division at $4.44 per hour, effective August 13, 1979. Carried Unanimously • Supt. Dingman requested the Board's approval of the following appointments: Donald L. Parker Resolution qb,h1 By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, That Donald L. Parker be appointed an Auto Mechanic in the Construction and Maintenance Division at $4.42 per hour, effective August 27, 1979. Carried Unanimously Appointment Asst. Supt. Hannan:,requested'approval_:of thefollowing appointment: By Comm. Walker: Seconded by Comm. Ewanicki I/yGM RESOLVED, That this Board approves the appointment of. Richard Corey a Laborer in the Construction Maintenance Division at $3.40 per hour, effective October 1, 1979. Carried Unanimously Appointment of Bus Driver By Comm. Allan: Seconded b Comm. Schickel /01A44 RESOLVED, That Daniel G. gders be appointed to the position of Bus Driver in the Transit Division at $4.10 per hour, effective October 10, 1979. (fAid6f5--'frilriti,y/79) Carried Unanimously Personnel Asst. to Supt. Dougherty requested the following appointment: Resolution: By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That Steven Guylas be appointed as a maintenance man .(mechanic's helper) in the Construction & Maintenance Division (garage) at $3:53 per hour, effective retroactively to October 23, 1979. Discussion followed on the floor. 111)711 A vote on the resolution resulted as follows: Ayes (4) - Allan, Ewanicki, Walker, Cleveland Nay (1) - Schickel Carried -2- Educational Leave -of -Absence Supt. Dingman requested approval of an educational leave -of -absence to Charles J. Wheeler of the Construction and Maintenance Division from January 19 through June 4, 1979. This leave -of -absence is without pay and will not accumulate vacation time or sick leave. //,Z,� Resolution By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That Charles J. Wheeler of the Construction and Maintenance Division be granted a educational leave -of -absence from Janue arys19kthrough June 4, 1979, without pay and accumulation of vacation t Carried Unanimously Superintendent's Report Supt. Dingman reported that at a recent meeting Cha les J. Wheeler was granted a leave of absence to resume his education. However, Mr. Wheeler was unable to make satisfactory arrangements for that education, thus he will be reinstated effective March 5, 1979. By Comm. Ewanicki : Seconded by Comm. Allan %I3h RESOLVED, that Raymond S. Freelove be granted a convalescent leave of absence from June 18, 1979 to September 17, 1979. Carried Unanimously • -3 - State of the Art Conference 4472By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That Asst. Supt. Dougherty be authorized to attend a State of the Art Conference on improved asphalt pavement performance through effective compaction at the University of Maryland at College Park, Md; the cost of transportation, registration fee of $15.00, meals and lodging to be a charge against the City. Attendance at the conference is subject to the State of Maryland having ratified the Equal Rights Amendment. Carried Unanimously Authorization for Attendance at Meeting By Comm. Walker: Seconded by Comm. Schickel 3//q7y RESOLVED, That the City Electrician and the City Traffic Engineer be authorized to attend the spring meeting of the International Municipal Signal Association on April 24, 25, and 26, 1979, in Newark, New York, Carried Unanimously American Public Works Association By Comm. Walker: Seconded by Comm. Schickel 4079 RESOLVED, That the Superintendent and six members of his staff who are designated members of the American Public Works Association be authorized to attend the Spring Meeting of the New York State Chapter of the American Public Works Association in Ithaca, New York, on May 16, 17 and 18; the registration fees to be a legitimate charge against the city. Carried Unanimously 111 Resource Recovery Workshop G�/j3 /7 Comm. Walker reported that a workshop on Resource Recovery would be held in Syracuse on June 14, 1979, from 9 A.M. to 4 P.M. A pre- sentation will be made by Alderman Meyer. The cost of $20.00 per person includes luncheon. Authorization to Attend Conference / By Comm. Walker: Seconded by Comm. Cleveland (//3/7% RESOLVED, that the Superintendent and the City Engineer be authorized to attend the International Conference of the American Public Works Association in Portland, Oregon, in September of 1979. Carried Unanimously Auth.orzation: To Attend .NY Energy Audit- Seminary l By Comm. Walker;: Seconded by Comm. Schickel g/ }17/ RESOLVED, That the department be authorized to send three employees to participate in the NY Energy Audit Seminary to be held o.n September 25, 26 in Binghamton. Carried Unanimously NYS Building Officials Conference By Comm. Allan: Seconded by Comm. Cleveland ”riki�� RESOLVED, That a request from Claude Colleyacme, P umbing Inspector, for authorization to travel and attend the meeting of the NYS Building Officials Conference at Ellenville, N.Y. from September 26 through September 28, 1979, be approved and forwarded to the Mayor. Carried Unanimously Bus Maintenance Conference By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That Peter Larson be authorized to attend a Bus Maintenance Conference to be held in Atlantic City on October 9 through October 11, 1979. Carried Unanimously Finger Lakes Water Conference By Comm. Allan: Seconded by Comm. Ewanicki 7/GM RESOLVED, That a request to authorize two employees of the Water and Sewer Division to attend the Finger Lakes Water Conference in Phelps, New York on October 4, be approved. Carried Unanimously Urban Mass Transit Administration Seminar By Comm. Cleveland: Seconded by Conlin. Allan //�/q/7% RESOLVED, That Transit Supervisor Carpenter be authorized to attend an Urban Mass Transit Administration Seminar on transit operations as they affect the handicapped, which will be held in Atlanta, Georgia on November 28-29, 1979. Carried Unanimously • • Expenses Reimbursed by City Comm. Banfield asked about expenses that will be reimbursed by City to City employees for travel, conferences, etc. Mayor Conley said that Supt. Dingman has always made it clear to any of his employees what expenses would be paid for by the City. Sometimes City vehicles are used when several employees are attending -a, certain conference or workshop and transportation expenses can be saved by a City vehicle being used. From now on, the Mayor stated that more information is going to be required when requesting travel vouchers, such as what conference it is, what the registration costs are, and an estimate of all expenses so that the proper parties can take a better look before vouchers are signed. The Mayor did mention that there has never been a problem with the Police Department, Fire Department or Department of Public Works. Further, the budget normally includes a certain amount of money for seminars, workshops and conferences to be attended by DPW employees. The Mayor men- tioned that he usually encourages the employees to go to conferences sponsored by New York State Associations. 0/f1 Under the above circumstances, Comm. Banfield said that he would continue to encourage DPW staff to attend the various conferences and workshops that would benefit the Department. Personnel Administrator Mayor Conley introduced Joan Collins as the City's new Personnel Administrator and stated that her office is temporarily situated on the first floor of City Hall. 1,0111 • • -6 - Public Works Department Roster h� Corm. Cleveland: Seconded by Corwin. Ewanicki Rf;SOLVFD, That the Superintendent be authorized to prepare specifica- tions for and to request the creation of the positions of Office 'Manager and Transit System Supervisor in the roster of the Public Works Department, and to take such actions with the Civil Service Commission and the Common Council as may be necessary to have the positions approved. '7/3/77 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Sally Carpenter Supt. Dingman reported that at a meeting on July 3 the Board authorized the preparation.of specifications for and requested the creation of the position of Office Manager in the roster of the Public Works Department. I:t further authorized the Superintendent to take such actions as are . necessary with the Civil Service Commission and the Common Council to have the position filled. 1/d471 At its regular meeting on August 1 the Common Council created the position of Office Manager in the Department of Public Works with the provision that when the position was filled, the position of Principal Account Clerk in the Construction and Maintenance Division would be eliminated, and that the salary established for, the position would be in compliance with the CSEA ' Administrative labor contract and the Personnel Manual, and that the salary so established would be subsequently approved by the Budget and Administra- • tion Committee of the Common Council. • Re solution By Comm. Schicke.l: Seconded by Comm. Cleveland RESOLVED:..That effective September 2, 1979, the position of Office Manager (40.hrs..) be added to the roster of the Construction and Maintenance Division of the Department of Public Works, and the position of Principal Account Clerk (35 hrs.) be eliminated from the roster of the Construction and Maintenance Division of the Department of Public Works. TT IS FURTHER RESOLVED, That effective September 2, 1979, Sally Carpenter be provisionally appointed to the position of Office Manager at an annual salary of $15,026, or such. salary as the Budget and Administration Committee -may-determine, and that the Civil Service Commission be requested to hold a non-competitive examination for the position. Carried Unanimously Salary of Office Manager Supt. Dingman called attention to the action of the Common Council on the appointment of Sally Carpenter to the position of Office Manager. The salary recommended by the Superintendent and approved by the Board was $15,:026. This was based on expanding th.e salary that Mrs. Carpenter was earning as a Principal Account Clerk 012,642 for 35 hrs.) to (.$14,448 - for 40 hrs.). The 40 -hour salary was then increased by 4% in recognition of the promotion to the new position. The Common Council at its regular meeting .on September 5, 1979, confi.rmed.Mrs. Carpenter's appointment to the position of Office Manager at a salary of $14,115 for a 40-h.our week. While an increase'in total salary is being paid, the rate per hour now- being owbeing earned by Mrs. Carpenter is less than that which.s:he earned as a Principal Account Clerk for 35 hours. The hours of employment, th.e com- plexity -of her.duties, and her total responsibility in the new position is greater. Because .of the unfairness: of this. situation it is Mr. Dingman's intention to ask.the•Budget Administration.Committee of the Common Council to reconsider its action and raise Mrs. Carpenter's salary to $15,026 per year as originally requested. Discussion followed on the floor. Teii4"11 Resolution By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That Supt. Dingman be encouraged to pursue the increase for the position of Office Manager as originally requested.. Carried Unanimously • • • • -7- Position ofrT ansit Supervisor By Comm. Ewanicki: Seconded by Comm.. Allan RESOLVED, That the Common Council be requested to create the position of Transit Supervisor in the Transit Division, and establish a salary scale for it. • 7/4/2‘i IT TS FURTHER RESOLVED, That the Common Council be requested to approve that the newly created position of Transit Supervisor be designated as Executive for the purpose of union representation. Carried Unanimously Appointment of Transit Supervisor By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That Bernard Carpenter be provisionally appointed to the. position of Transit Supervisor in the Transit Division at an annual salary of $16,462 (Grade 1, Step VI) in the Executive Union Compensation Plan) effective November 4, 1979. I °Mi7 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously s • • Salary Adjustment for Golf Pro Comm. Maclnnes reported that the Superintendent requests that a committee of the Board of Public Works deal with a request of the Golf Pro for an increase in salary. Resolution By Comm. Allan; Seconded by Comm. MacInnes RESOLVED, That the request of the Golf Pro for an increase in salary be referred to the Building and Grounds Committee. Carried Unanimously Golf Pro Salary By Conlin. Maclnnes : Seconded by Comm.' Allan .WHEREAS, Golf Pro Lewis Adessb has served the City since_ My of 1936. as professional at the Newman Golf Course, and WHEREAS, Lew's 442 years of service will exceed the service of any recent City employee, and during these years of service Lew has been a loyal City employee and personally responsible for the excellence of the Newman Golf Course., and WHEREAS, Lew has indicated his desire to retire from the City service effective December. 31, 1980, and WHEREAS, an increase in salary to the maximum of its grade during Lew's final 12 months would have a beneficial effect on Lew's monthly benefit from the State Retirement System; NOW, THEREFORE, BE IT RESOLVED, That this Board of Public Works request the Common Council and its Budget and Administration Committee to increase Lew's salary to $12,905 (the maximum for the grade) for the year 1980. «PPy. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Report of Common Council Action Re. Equal Employment Opportunities Comm. MacInnes reported that the Common Council has adopted the pro- vision of Executive Order No. 11246 which requires the city and its contractors not to discriminate against employees or prospective /O /i/ employees on the basis of race, color, sex, religion, or national origin. The Common Council has required that this order be affirmatively applied to all city construction contracts and consultant contracts regardless of source of funding. The Common Council has assigned to the Department of Public Works the responsibility of monitoring all city construction contracts to assure compliance. • • _10 - Part -time Employee Supt. Dingwan spoke to the removal of funding for part-time employees in the offices of the Public Works, Building and Planning Departments He said it is not practical and asked that funding of the position in the Department of Public Works be reconsidered. r Resolution /4///29 By Cowin. Walker: Seconded by Comm. Schickel RESOLVED, That the Board requests the Budget and Administration Committee of Common Council to contact the Finance Committee of the Board of Public Works to discuss the reinstatement of funding for a part-time stenographer in the Office of the Department of Public Works. Carried Unanimously -11 - Louis Nayman, President of Local 855, CSEA/AFSME, who represents city, county and some school district employees, spoke to the question of possible lay-off of some of the employees. He referred to the Spanier Report which served loosely as the basis for recommendations coming out of the Board, and said that the union'sresearch staff in Albany and Washington are analyzing the report. He commented that the report mentioned attrition, not lay-off, as a means of reducing the work force. Mr. Nayman called attention to the "New York State Joint Continuity of Employment Commission", established in 1977, a report which does not advocate reducing the work force through lay-off for the following reasons: The savings realized are eaten up very quickly through unemployment costs; essentially you are paying people for not working. The crisis does not end with the laying off of people; the workers who remain show a drop in productivity. 6 In a lay-off situation, laying off experienced workers, more often- than not the loss is irreversible. The short -run gains are eaten up in loss of productivity and retraining costs. In addition, Mr. Nayman referred to possible legal costs which may be incurred in laying off workers to contract the work out. Mr. Nayman asked that the Board not reduce the staff until he gets the information from the union's research staff. Supt. Dingman commented that in light of this he had reviewed both the Board and Council Minutes. The Council Minutes do not speak. with. any .requirement being placed on this Board to hire all of th.e people on the roster, or to 'avoid a layoff. Obviously there will be a meeting on January 2nd, or perhaps the Council has a.specific recommendation otherwise. He said it might be good to have it in the Minutes so the Board could rely on it. He said we're not doing the employees any:'great favor by dilly- dallying. He thinks they 'must proceed in an orderly fashion and he thinks that i.s being done. He said the Personnel Office is callin the shots on this. 1 zC779 Alderman Bordoni said it was his understanding that no action had been taken by the Council for two reasons: the request of the Board of Public Works' =Finance Committee to nieet .with .the Budget and Administration Committee and the request of Louis Nayman for delay in layoff to permit review and recommendation by the legal division of the C.S,E.A. Comm. Schickel pointed out that Supt. Dingman is under pressure to tell th.e employees that they do or do .not have jobs since the roster has been approved by the Board. Mayor Conley informed the Board that th.e . Cozmon Council will "meet on January 2nd; if they have any type of directive, there is.time between now and then to establish that directive. 66.-r d; Supt. Dingman reported that he. had notified the Personnel Office that it will be necessary for the Board to reduce the number of positions in the laboring grades by two in the Construction and Maintenance Division and three in the Buildings and Grounds Division; and that they have instituted one additional 20 -hour position in the laboring section of Buildings and Grounds --net reduction of 4 1/2 positions. He said he further indicated to them that the Board's intention was to do that by January 1st, or as soon thereafter as is practicable. 77 Supt. Dingman commented that the Common Council has adopted a tentative budget through 1980. In adopting -the budget they didn't adopt a roster for the Public Works Department. They referred the proposed roster of the Public Works Department to the Budget and Administration Committee, with power to act. It was his understanding that the Budget and Admini- stration Committee intends to meet with the Finance Committee of the Board before they act on that. 'He said he has taken the attitude that since the Common Council has provided funding for the positions on the roster as the Board adopted it, he wishes to proceed with the layoff on that basis. The Personnel Office must notify the Union because there is some room for negotiations in the manner in which the layoffs take place. As soon as that has been done and the Personnel Office has told him which employees will be affected, he will notify them and they will be given notice. The length of notice is a negotiable item and he is not prepared to say, until he has a reply, what that notice will be. MayorConley recalled that at the last meeting Lou Nayman who represents the C.S.E.A. Unit, discussed with the Board, although no determination was -made, of not laying off anyone until we went through those procedures that Mr. Dingman has just described. He said they also were talking about, and made_ no determination on, reference that Mr. Nayman made to the Spanier Report and city budget, as well as last year's Annual Report, which he forwarded to the legal staff of the C.S.E.A. at Albany and Washington for • review and recommendation. He asked that no one be layed off until he had received response from the C.S.E.A. staff. Mayor Conley said it was his understanding at the Council level that Mr. Nayman's request be honored. a • • -12- Employee Grievance 0471 Supt. Dingman reported that a grievance of David Miller, a bus driver, has been settled and no further action will be required by the Board. -13- Personnel Records Couu11. Schickel commented that there seemed to be a problem with respect to the personnel records of thedepartment being turned over to the Personnel Department. Supt. Dingman reported that it appeared to him the best way to do this would be either to have an employee go down to the Construction and Maintenance Office., go through the individual files, select the material they needed, have it reproduced on the machine and take it away in a file folder. Discussion followed on the. floor. Comm. Schickel explained that the Council meant for the original personnel records to be turned over to the. Personnel Department. Conan. Walker and Alderman Bordoni concurred. Comm. Schickel asked Supt. Dingman to contact Miss Collins and try to. resolve the matter before the next meeting of the Board on December 26, 1979. • • • Appointments and promotions 1 Leave of absence 2 Authorization to attend meetings away from Ithaca Travel expenses reimbursement - Discussion Mayor/Comm. Banfield Introduction new Personnel AdministratorJoan Collins DPW Roster- Request to create position Office Manager & Transit System Supervisor Salary - Position of Office Manager 3 4 5 6 6 Transit System Supervisor - CC requested to create position and establish salary 7 Transit -Bus Operations -Request to hire fill-in bus driver (See Transit-pg.7) Golf Pro - Request for increase in salary 8 Equal Employment Opportunities -Adoption Executive Order #11246 re discrimination to be applied all City construction contracts regardless of funding (See B&G - BPW/IURA Contracts - pg. 20) 9 DPW Roster - Proposed 1980 Complement of Employees - (See Finance -pg. 10) Part-time employee (stenographer)- Request for reinstatement of funding 10 Possible lay-off employees -Discussion by Louis Nayman, Pres. Local 855,CSEA/AFSME 11 Employee Grievance - Bus driver - David Miller 12 Personnel Records - Turning over of DPW personnel records to Personnel Dept. 13