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HomeMy WebLinkAbout1979 Water & Sewer• ` i ' ` ` -1 - Report of Intergovernmental Relations Committee Comm. Ewanick.i reported on the Intergovernmental Relations Committee Re. ,Sewage Treatment Plant and read the following Draft Resolution,: DRAFT RESOLUTION TO BE CONSIDERED FOR ADOPTION BY THE CITY OF ITHACA, TOWN OF ITHACA, AND TOWN OF DRYDEN WITH RESPECT TO THE JOINT CONSTRUCTION AND MAINTENANCE OF AN EXPANDED SEWAGE TREATMENT FACI:LLTY BE IT RESOLVED AND ENACTED by the City of Ithaca Common Council, the Ithaca Town Board, and the Dryden Town Boardthat they will proceed in the joint construction and maintenance of an expanded sewage treatment facility to serve the future needs of the three municipalities, and BE IT FURTHER RESOLVED AND ENACTED, That the City.of Ithaca Common Council, the Ithaca Town Board, and the Dryden Town Board agree to pay the local share of the construction cost of the expanded sewage treatment plant in proportion to the expected usage of the sewage treatment facility by each participating municipality, and ////7'f BE IT FURTHER RESOLVED AND ENACTED, That the City of Ithaca Common Council, the Ithaca Town Board, and the Dryden Town Board agree to establish an eight - member commission consisting of four members selected by the City of Ithaca, three by the Town of Ithaca, and one by the Town of Dryden, to supervise the construction, maintenance and administration of the joint sewage treat- ment facility. Members of the commission should be chosen equally from the elected and appointed officials of the respective municipalities and should be ready to begin drafting an agreement on joint funding of a study (Sewage System Evaluation Survey) of the existing sewage treatment facilities in the three municipalities by March 1, 1979. The commission shall also prepare the financial agreement that will be adopted by the three municipalities before the Step I amendment award from the Environmental Protection Agency is received, and in any case, no later than May 1, 1979. The commission shall also prepare a draft intermunicipal agreement des cribing the participation of the three municipalities in. the expanded sewage treatment facility that will be constructed. A status report of all substantial basic problems and progress made in reaching an agreement on the draft contract shall be made to each of the governing bodies of the participating municipalities by August 15, 1979. Supt. Dingman and Comm. Banfield requested a joint meeting of Common Council and the Board of Public Works to discuss the Joint Construction and Maintenance of an Expanded Sewage Treatment Facility, Intergovernmental Relations Committee �//7, Comm. Allan reported that Alderman Slatt'er hadcalled a meeting of the Common Council's Intergovernmental Relations Committee for that evening at 7:30. The subject was the joint construction and maintenance of the ex- panding sewage treatment facility. Alderman Slattery had indicated that he would appreciate the attendance by Board members and their participa- tion in the deliberations of that committee. It had been proposed that the Common Council adopt a joint resolution with the Towns of Ithaca and Dryden. A copy of the draft resolution and the Superintendent's proposal for its amendment were attached to the Recommendations. Int'ermunici•al A_reement to Finance Ithaca Sewer S stem Eva nation Survey By Comm, Schickel: Seconded by Comm. Banfield b3)” Eva RESOLVED, That the, draft of the. Intermunicipal, Agreement to Finance Ithaca Sewer System Evaluation Survey (SSES) be referred to the Water and' Sanitary. Sewer Committee for report at the June 13 meeting; ofl.the;:Board. Carried Unanimously Intermunicipal Agreement S. S . E . S:; �� By Comm. ,Allan: Seconded by Comm. Cleveland �� / RESOLVED, :that a.:draft Intermunicipal Agreement to finance the :.Ithaca Sewer System. Evaluation Survey, dated May 23, 1979, be adopted as the basis for the sharing of costs of said Sewer System Evaluation -Survey with the.Town of Ithaca and the Town of Dryden; this resolu- tion to become effective :upon the adoption of the same agreement by the towns of Ithaca and Dryden and the approval of the City Attorney. Carried Unanimously Sewer System: -Evaluation. Survey, Comm. Schickel reported `that on. Decembef i27`, 1978 the Board of Public Works approved and adopted'th'e infiltration/.inflow analysis prepared by Stearns & Wheler in connection with the Wastewater Facilities Planning, and at that time the Board requested the Common Council to authorize an application for a sewer system evaluation survey (as recommended by the approved infiltration/inflow analysis report)- as an amendment to the existing Wastewater Facilities Planning Grant, and the Board also authorized the Superintendent to take suchactions as are necessary to implement these actions. On January 17, 1979 the Common Council authorized the application for the Sewer System Evaluation Survey as an amendment to the existing Wastewater Facilities Planning Grant, and authorized the. Superintendent to take such actions as were necessary to implement the survey. i/a j.4 On March. 7, 1979 the Superintendent formally applied for a grant amendment increase in the amount of $865,500, based on a total project cost of $1,157,000.. Under date of August 16, 1979 the U.S. Environmental Protection Agency has increased the federal grant for the facilities planning from $287,083 to $1,152,583, based on eligible costs for the entire project of $1,536,778. The amendment establishes a new payment schedule setting forth the amounts which must not be exceeded for various dates through the final payment scheduled for July 1982. As a special condition the following was added: The Grantee is required to incorporate into its procurement procedures the EPA Policy for Increased Use of Minority Consultants and Construction Contractors (Federal Register Vol. 43, No. 248 dated December 26, 1978, pages 60220-60224) and the EPA Region II Glidance and Procedures for Compliance with Minority Business Enterprise Requirements (Region II Plan). Within 60 days after grant award, the Grantee shall submit to EPA a plan in conformance with the Region it Plan. No sub -agreements may be awarded until the plan has been submittedto and approved by EPA. .:.The above, stated p_ol-icy:.is applicable tb"invi:tat onsfor bids -or requests for..proposals issued` by.'grant'ees:: and-pro-cerement==of sub -agreements ,_.initiated"on -or.- after February 1 1979. ))‘V.1 1Resolution By Comm. Sthickel: Seconded by Comm. Walker -;,RESOLVED, That the Superintendent be authorized to accept the grant 1. amendment and direct Stearns & Wheler to proceed with the work of the Sewer System Evaluation Survey. Carried Unanimously. • • —Sewer System Evaluation Survey By Comm. Allan: Seconded by . Comm. 'Ewanick t/'' 3 gregarding 7� `�• Tj ,r RESOLVED, That the amendment to the a reeirient reg arding nc�ng• of Mina -- the Sewer System Evaluation Survey -be approved and recommended to the Common Council. = 3_ CarriecrOnanim6 sly -99r Authorization of Signature on Amendment to, Stearns & Wheler Contract By Comm. Allan: Seconded by Comm. Cleveland: RESOLVED, That the Mayor, subject to approval as_ to'• form by. theCify Attorney, be authorized to execute afi-amendment to the -agreement be- tween the City and Stearns & Wheler; dated June .8, 1977., for engineering" services in connection with the 'upgrading and expanding of the city's existing water pollution control facilities." The amendment adds'to-the original agreement a section called,"Scope of Work for Sewer-Sytem Evaluation Survey of the Wastewater Collection Syste i, City of - Ithaca Service Area, New York," and describes the duties and responsibility of each party and identifies the subTareas to be surveyed. It establishes a time period of 42 months and provides an allowable cost of $400,000 plus professional fees of.$60,000 for a total contract amountrof $460,000. Carried Unanimously • -1b- Public Hearing City Engineer Cox announced there will be a formal Public Hearing on.. February 5, 1980,. at 7.;30 P.M., on the Sewage Treatment Facilities Plan. An informational sleeting has. been held to discuss the prelimin- ary findings of Stearns & Wheler on the Plan. Request for 20% Increase in Water Rates Expenditures and Q resente an Estimate of the 1979 Water Exp Supt. DS withtn p -Revenues the request for a 20% increase in revenues starting in gIrJune 1979 to eliminate the deficit. Discussion followed on the floor. //c Resolution Seconded by Comm. Schickel Ry Comm.LEEwanicki:Taththe e That the recommendation °bills ofpZonet2nau tomeent rsn•issues- Junewater l,. rates by 20%, effective with. water Zone 3 customers issued July 1, and Zone 1 customers issued August 1, be referred to the Water and Sewer Committeeforreport and action at th regular meeting of the Board on February Carried Unanimously. Water Rates By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED,. That water rates be increased by 20% effective with water bills issued to Zone 2 customers for the billing period March T t.o June 1979; to Zone 3 customers for the billing period April 1 to July 1, 1979; and for Zone 1 customers for the billing period May 1 to August 1, 1979. Discussion followed on the floor,. a /d, A vote on the resolution resulted as follows: Ayes (2) - Ewanicki, Allan Nays C3) - Schickel, Walker, Banfield Absent (1) - Cleveland Motion Defeated Supt. Dingman suggested a joint meeting of the Water and.Sewer- .and Finance Committees to review the matter before the next meeting'of the Board of Public Works. Request for 201 Increase in Water Rates Comm. Allan reported that a joint meeting of the ater Committee and the Finance Committee decided to take no further action at this time on the Superintendent's request for a 20% increase in the water rates. Com- mittee members expressed the opinion that the Water Division should be j decreasing its budget at this time to reflect the smaller water sales. Committee members also expressed the opinion that the division should bill the General Fund for services provided to the city which were not directly connected with the production and distribution of water. Com- mittee members felt that these extra services should be paid from general tax revenues rather than from water rates. Water Rates Comm. Allan presented the Superintendent's report that the' expenses of. the Water Divis.ion.for 1979 projected on the basis of 8 months' experience will be approximately $846,000. The income projected from the same ex- perience will be $725,000. A deficit of approximately $121,000 on the year's operation will use up all of the' available cash. in the water fund. If, as proposed, the employment in the Water and Sewer Division is further reduced by six persons, the annual savings in the water fund will be approximately $60,000. It is reasonable to assume that the operation of the Water Division after correction for the proposed reduction in employment, will increase approximately 10% in 1979. This would give a water budget in 1980of approximately $865,000 for which there will be departmental income of approximately $725,000. The Superintendent, therefore, proposes that water rates be increased 22% to generate approximately $140,000 of new income in 1980. No increase in sewer rates is contemplated. Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the recommendation of the Superintendent to increase water rates by 22% effective with water bills issuedto zone 3 customers for the period October 1, 1979 to December 31, 1979; to zone 1 customers for the billing period November 1, 1979 to January 31, 1980; and to zone 2 customers for the billing period December 1, 1979 to February 28, 1980, be referred to the Water and Sewer Committee. Discussion followed on the floor. A vote on the resolution resulted as follows: q 01 id ')9 Carried Unanimously -3 - Stearns Wheler Invoice Allan: Seconded by Comm. Ewanicki 2///77ofessional services RESOLVED,y Comm. Wheler for p That an invoice of Stearns � to January 30, 1979, in connection with the preparation of the facilities for waste water treatment, be approved in the amount of $10,220. plan Carried Unanimously Stearns & Wheler Bill By Comm. Allan: Seconded by Comm. Walker 6)/317% RESOLVED, that a bill from Stearns & Wheler for consulting services in connection with the engineering report on the facility plan for Ithaca area sewage treatment through April 30, 1979, be approved in the amount of $10,950.00. Carried Unanimously 'Bills of Stearns $ Wheler By Comm. Allan: Seconaed by Comm. Ewanicki RESOLVED, That the following bills of Stearns ; Wheler for consultin ;Tservices in connection with the facilities planning for theci.ty's Sewage reatment Plant, be approved: • ( 1. Engineer report (SO% complete) - $10,950 3M/2/2. Grant administration (.60% complete) - $600 3. Infiltration/inflow analysis, City of Ithaca portion $1,277 (1000 complete) 4. Infiltration/inflow analysis, Town of Ttha.ca portion (100% complete): $600. 5 Infiltration/inflow analysis, Town of Dryden portion (100% complete) - $120 c infiltration/inflow analysis, Cornell University portion (100% com- plete) - $740 Carried Unanimously WATER. AND SANITARY SEWER COMMITTEE: Stearn and Wheler Bill By Comm. Allan: Seconded by Comm. Ewanicki 'Ji 7/ RESOLVED, that a bill from Stearns and Wheler for professional engineering services in connection with the waste water facilities planning (basic services, paragraph 1.3.12) through June 26, 1979, be approved in the amount of $2,250. Carried Unanimously Bill for Professional Engineering Services .By Comm. Allan: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional engineering services relative to Wastewater Facilities Planning (basic services) through July 16, 1979, be approved in the amount of $3,650. Carried Unanimously Wastewater Facilities Planning Surveys By Comm. Schickel: Seconded by Comm. Cleveland S'J,9171 RESOLVED, That a bill from Stearns & Wheler for professibnal engineering services.in connection with the Wastewater Facilities Planning surveys be approved in the amount of $1,125. Carried Unanimously Request for Payment Stearns & Wheler By Comm. Allan: Seconded by Comm. Cleveland l0%1i//7y RESOLVED, That a bill from Stearns & Wheler for services performed in connection with the Facilities Plan, be approved in the amount of $3,650. Carried Unanimously Request for Payment' .Stearns. & W�ieer By Comm. Allan: Seconded by Comm. Ewanicki II'��'(7y RESOLVED, That a bill from Stearns & Wheler for professional services in connection withwastewater facilities planning (engineering report) through October 31, 1979, be approved in the amount of $7,300. Carried Unanimously Request for Payment ' Stearns ' & Wheler By Comm. Allan: Seconded by Corm'. Ewanicki lip -gin RESOLVED, That a bill from Stearns & Wheler for professional services in connection with wastewater facilities planning (environmental assessment) through October. 31, 1979, be approved in the amount of $3,500. Carried Unanimously Request for Payment ' Steams '& Wheler By Conmi. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill from Stearns & Wheler for professional services in connection with wastewater facilities planning (geotechnical con- sultation) through October 31, 1979, be approved in the amount of $12,255. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Bill..-' 'Stearns' & Wheler . By Comm. Allan: Seconded by Comm. Walker /4///71 RESOLVED, That a bill from. Stearns & Wheler for professional engineer- ing services in connection with the sewer system .evaluation survey. through October 1979 beapproved in the amount of $1,519.52. Carried Unanimously • • -4- Sewer Planning Committee CoMm. Allan reminded the Board Planning Committee on Thursday Conference Room. This is the mittee recently established by of Ithaca and the Town of Dryd that the March 2 first mee resoluti en re will be a meeting of the Sewer 9 at 7:30 p.m. in the Mayors ting of the joint municip.aa coM- on of the City. of Ithaca, the Town Sewer System Planning Committee -Resolution Comm. Allan reported that the. Sewer System Planning Committee, at its October 24 meeting, recommended to the City of Ithaca; the Town of Dryden and the. Town of Ithaca that the City of Ithaca Board of Public Works Water and Sewer Committee be designated as the lead agency for purposes of carrying out the NYS Environmental Quality Review Act (SEAR) requirements of project #3-36-1095 for which the SSPC has been charged with planning. The Town Board of the Town of Ithaca adopted such a resolution at a special meeting on October 30, 1979. II/Pt/7/ • • Stearns & Wheler Bill By Comm. Allan: Seconded by Comm. Cleveland//3/7% RESOLVED, that a bill from Stearns & Wheler for consulting services in connection with the Deep Shaft Research Project through March of 1979, be approved in the amount of $1,566.19. Carried Unanimously Stearns & Wheler Bill By Comm. Allan: Seconded by Comm. Ewanicki 113171 RESOLVED, that an invoice of Stearns & Wheler, Civil and Sanitary Engineers, for professional services in connection with the Deep Shaft Biological Treatment Pilot Plant through April, 1979, be approved in the amount of $767.10. Carried Unanimously Bill for Professional Engineering Services By Comm. Allan: Seconded by Comm. Cleveland /W71) RESOLVED, That a bill from Stearns & Wheler for professional egnineering services in connection with the Deep Shaft Biological Treatment Pilot Plant through July 16, 1979, be approved in the amount of $614.85. Carried Unanimously Deep Shaft Biological Treatment Plant By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That.a bill from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Plant for the month of June 1979 be approved in the amount of $1,472.06. Discussion followed,on the floor. A vote on the resolution resulted as follows: yi Carried Unanimously Bill for Engineering Services «I�� By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That a bill from Stearns and Wheler for engineering services- in connection with the Deep Shaft Biological Treatment Project through. .July 1979 be approved in the amount of $1,031.63. Carried Unanimously- Request nanimously Request for Payment - Stearns & Wheler By Comm. Allan: Seconded by Comm. Walker RESOLVED, That a bill from Stearns E Wheler for services performed in connection with the Deep Shaft Proiect, be approved in the amount of . $1,245.73. 711/W/7 i Carried Unanimously Request for Payment ---Stearns. & Wheher y/ ' By Comm. Allan: Seconded by Comm. Ewanicki • RESOLVED, That a request for payment from Stearns & Wheler, consultants 411 , for the Deep Shaft Project, be approved in the amount of $3,878.71. Carried Unanimously B 11 from S'te arns & Wheler By Comm. Allan: Seconded by Conau. Walker 1Yiy/7� RESOLVED, That a bill from Stearns & Wheler for professional engineer- ing services in connection with th.edeep shaft biological treatment pilot plant through October 1979 be approved in the amount of $8,056.48. Carried Unanimously Deep ShaftBiological Treatment Plant -' Stearns and Wheler By Comm. Allan: Seconded by Cohan. Walker RESOLVED, that the contract between the City of Ithaca and Stearns and Wheler for engineering services in connection with the Deep Shaft Biological Treatment Plant be amended by the addition of a paragraph which provides that Stearns and Wheler review contractor's requests for payment in connection with the project, and advise the City in writing whether such requests for payment are in accordance with the contract documents, and 110 01 BE IT FURTHER RESOLVED, that the Mayor and the City Attorney be authorized to execute such amendment. Carried Unanimously Bill for Pumping at West York Street Pumping Station Cowin. Walker reported that the Water and Sewer Division has presented a bill for approximately $16,000 for labor for pumping at the West York Street pumping station. 11-)111 71 Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the bill for pumping at West York Street pumping station be forwarded to the general fund for payment from Account A8140. Carried Unanimously Plan for Automation of West York Street Pumping Station Comm. Walker reported that Mr. Hannan has presented a plan for the automation of the West York Street pumping station at an estimated cost of $22,700. It can be seen from the foregoing report that automation of the pumping station will return its cost in two or three years. c-i1i/14 Resolution By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That this Board recommends to the Common Council that general fund monies be appropriated to finance this automation. Discussion followed on the floor A vote on the resolution resulted as follows: Carried Unanimously Funds for automation of West York Street pumping station ell?..) �y Comm. Banfield reported that at its last regular meeting the Board of Public Works requested the Common Council to provide funds in the general fund budget for the automation of the West York Street pumping station ($22,700), and to defer the labor costs of pumping at the West York Street pumping station during January and February of 1979 ($16,000). The Budget and Administration Committee of the Common Council will recommend that the Board of Public Works be directed to take these funds from the sewer fund. Capitah Project West York Street Puinpit Station Comm. Banfield reported that at its regular meeting on May 2 the Common Council declined to provide.money from the General Fund for automation of the West York Street pumping station. An action of the Common Council directs the Board of Public Works to pay. for the automation of West York Street pumping station with sewer funds. Resolution s/13/%J By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to establish a capital project for the automation of the West York Street pumping station using $25,000 of sewer fund surplus. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (3) - Cleveland, Schickel, Banfield Nay (1) - Walker Absent (2) - Allan, Ewanicki Carried West York Street Pump Station Commissioner Allan requested to have the following letter which he. received from Noel Desch, Supervisor of Town of Ithaca, read into the Minutes: "June 5, 1979 Mr. Robert Allan, Chairman Water & Sewer Conunittee Board of Public Works City of Ithaca 108 East Green Street Ithaca, New York 14850 Dear Mr. Allan: I note in the minutes of the May 23, 1979 meeting of the Board of Public Works that the Common Council is requested to establish a $25,000 capital project for the automation of the West York Street Pump Station. You may recall that I questioned the appropriateness of utilizing $70,000 of sewer surplus funds for the construction of the effluent line to Fall Creek. The West York Street pump station is also in no way related to the operation and maintenance of the City of Ithaca Waste Water Treat- ment Facility. The sewer surplus in my judgment should be utilized to pay for the early planning costs associated with the upgrading project, thus keeping the eventual debt service to users to the minimum. Since it appears that the City will unilaterally vote to use monies which in part are outside customer funds being held in trust by the City, we will have no choice but to reduce the appraised value of the plant by a minimum $95,000 plus interest at the time such negotiations occur. Very truly yours, Noel Desch Supervisor cc: Mayor Edward Conley Shirley Raffensperger Frank Liguori Jon Metzger Dave Banfield Don Slattery Ray Bordoni" Mayor Conley said he would make sure the matter was brought up and would have the letter read at the Common Council Meeting of June 13, 1979. • • -6a- York Street Pump Station By Comm. Allan: Seconded by Comm. Banfield RESOLVED, that bill #11297 of the Sewer Division to the General Fund for labor for pumping at the York Street Pump Station during January, February and March of 1979, be expunged in the amount of $16,328.05.q1._c 2 Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes ,(3) - Allan, Banfield, Schickel Nays (2) - Walker, Cleveland Carried • -7 - Second Request for Relief from Portion of Bill for .Installing Curb Box Paul Nedrow, 718 Cliff Street, appeared before the Board for the second time to request relief from what he considers to be excess charge for replacing a curb box on his property. He previously petitioned the Board on June 14, 1978 concerning the charge and the matter was refer- red to the Water and Sanitary Sewers Committee for investigation and recommendation. On June 28, 1978, the Board passed a resolution denying Mr. Nedrow's request. Mr. Nedrow was not notified of the Board's decision; however, he was rebilled for the amount of $250.08. Resolution CfIIII7f By Comm. Ewanicki: Seconded by Comm. Walker RESOLVED, That the City rebill Mr. Nedrow for the work done on his property in the amount of $100.00, thus wiping the slate clean Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Expungement of Bill / ,� By Comm. Allan: Seconded by Comm. Banfield `1 RESOLVED, That the Board'expunge bill #11214 to Mr. Robert Delley in the amount of $39.89 because the work performed at the location covered by the bill was the city's responsibility. Expungement of Water Bill By Comm. Ewanicki: Seconded by Comm. Schickel Carried Unanimously 6. Water Division /�/7� RESOLVED, That bill #10719 of theto Paul E. Nedrow be expunged in the amount of $250.08 in accordance with the action of the Board of Public Works of April 11, 1979. A corrected bill was issued in the audit of April 25. Carried Unanimously Water Bill R. Getty By Comm. Schickel: Seconded by Comm. Banfield 5-b3/” RESOLVED, That the Board authorize the City Chamberlain to accept, without penalty, the March 1, 1979 water and sewer bill marked R. Getty, 222 Linn St., File #41-13720. Carried Unanimously Reduction of Bill for Water and Sewer Services By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, That the sewer portion of the bill of Southern Oil Company of New York, Inc. (Rotary) at 303 Elmira Raod, for water and sewer services, April 1st to July 1st, 1979, be reduced to $55.53 to account for the fact that approximately $104.60 of the original bill represented water that did not enter the sewer system. Carried Unanimously -Rater Bi Barbara Coo e Barbara Cooke of 508 Mitchell Street, appeared before the Board to protest a 10% penalty on her water bill for late payment. She stated. that she had paid the bill late. However, she believes that custo- mers are not given enough time between receipt of bills and the due date. Her meter was read on May 1st and the bill was due May 15th. Ms. Cooke received her bill very close to the due date; she could not give the exact date because the postmark did not show. She felt that a 107 penalty was more than it should be. 71. Discussion followed on the floor. /15/ Resolution By Couun. Allan: Seconded by Comm. Schickel RESOLVED, that the request of Barbara Cooke for relief from the 10% penalty on her water bill because of the short time between its receipt and the payment date be referred to the Water and Sanitary Sewer Com- mittee for investigation and recommendation. Carried Unanimously Water Bill Abdul Sheik, House of Shalimar Abdul Sheik of 148 East State Street, appeared before the Board to statea problem he has concerning a prior water bill. He normally uses less than the minimum amount charged for water each month, which is $14.40. However, he recently received a bill for $144.00. He called the City. The City called Mr. Sheik's landlord to see if there was any reason why the bill should be higher. The landlord. checked, the tenant checked and Mr. Sheik had an independent con- tractor check. Nothing was found wrong. He was then told to wait until he received his next bill. That next bill was back to the regular amount. Since he did not use the amount of water that would result in a $144.00 bill, he asked for some relief. Discussion followed on the floor. C/13 /%r Resolution By Comm. Allan: Seconded by Comm. Cleveland RESOLVED, that the reason for the large bill received by Abdul Sheik for water use be referred to the Water and Sanitary Sewer Committee for investigation and recommendation. Carried Unanimously With reference to both of the above water bill items, it was recouuliended by the Board that the bills be paid by the customer and if an investigation shows that a reimbursement is proper, the City will make such reimbursement. !dater Bill - Barbara Cooke By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that the request of Barbara Cooke of 508 Mitchell Street, Ithaca, New York, for expungement of the 107 penalty on her May 1 water bill, be denied. 1/3)7! Carried Unanimously Water Bill - Abdul Sheik, House of Shalimar By Comm. Allan: Seconded by Comm. twanick-i 9/3M RESOLVED, that the request of Abel Sheik of the House of Shalimar at 148 East State Street, Ithaca, New York, for relief from a November 1978 water bill of $143.96, plus penalty, be denied. Carried Unanimously -7a - Refund of Penalty Comm. Allan reported that a letter from Mrs. Clock requested refund of the penalty for late payment on her water bill. She alleges late mail delivery. Resolution 70 6)71 By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the penalty for $4.28 on the water bill of Marvin D. Glock of 101 Homestead Terrace for the quarter ending August 1, 1979, be refunded. Carried Unanimously Penalty Payment on Water Bill Comm. Allan reported that a letter was received from Nancy McKorsie protesting the penalty payment on water bill #50-1942 for 212 Fallview Terrace. Resolution c1/4-6/2? By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the penalty payment attached to water bill #50-1942 be expunged. Carried Unanimously -8- Water Fun• Summary , r Comm. Schickel asked Supt. Dingman for comments regarding the redistribu- tion of the items in the water -sewer funds. Mr. Dingman reported that work has been done on the matter, things are not as bad as when originally put into the budget this year, and there are sufficient funds to get through the year; however, more may be spent in 1979 than collected. No action was taken on the matter, • _9 - Outstanding Plumbing Bills Comm. Walker reported that the Asst. Controller had called the Board's attention to the fact that three plumbing firms doing business in the area covered by the City Plumbing Inspector have outstanding bills of considerable duration as follows: Roger Morusty . Kenneth Morusty Weber Plumbing and Heating - bills from November of 1973 through March of 1979 - $651 - Bills from August of 1974 through COI June of 1976 - $162 - Bills from June of 1976 through May of 1979 - $506 The bills are for plumbing inspection services. These firms have ignored repeated requests for payment. The Asst. Controller requests the guidance of this Board. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, that the matter of outstanding plumbing inspection bills be referred to the Water and Sewer Committee for recommendation. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (4) - Cleveland, Walker, Schickel, Allan Nay (1) - Banfield • Carried -10 - Easement with NYSE?G By Comm. Allan: Seconded by Comm. Cleveland 0817? RESOLVED, That the Superintendent be authorized to execute an easement with the New York State Electric and Gas Company providing for a right- of-way for electric service to the Deep Shaft Treatment Plant over City owned land in control of the Sewer Division. The easement, when executed, should contain a provision that when the City no longer requires electric service, the easement be terminated. Carried Unanimously • • • -11- Emergency Order for Pump By Comm. Allan: Seconded by Comm. Walker WHEREAS, the existing pumps in the main pump station of the Sewage Treat- ment Plant have been malfunctioning and causing extreme difficulty in maintaining satisfactory pumping services, and WHEREAS, several pump manufacturers were requested to make proposals for the replacement of Pump #2, and WHEREAS, only Worthington Pump Corp. responded to the request for quotes, and WHEREAS, a normal delivery for this type of equipment is 16 to 18 weeks, while Worthington Pump Corporation could deliver on an immediate order on a 4 to 6 week basis, and. WHEREAS, a complete breakdown in the main pumping system would require the bypassing of untreated sewage during a warm season of the year; RESOLVED, That this Board declare that an emergency exists and authorize the Department to place an order with Worthington Pump Corporation for the replacement of Pump #2 at the main pump station in the amount of $11,918 without the formality of bidding. Discussion followed on the floor. A vote on the resolution resulted as follows: (10.7g Carried Unanimously • • • -12- Request for. Paye ent `-. Water 'arid Sewer Division By Corm., 11an.; Seconded by Comm. Cleveland. . 4.19/71 RESOLVED,. That a bill.from the Water and Sewer Division for sub -surface soils investigation in connection with the Facilities Plan be approved .in the amount of $103..10. Carried Unanimously. Request for Payment - Parratt-Wolff By Comm. Allan: Seconded by Comm.. Walker RESOLVED, That a bill from Parratt-Wolff for sub -surface soils borings in connection with the Facilities Plan, be approved in the amount of $7,314.50.0" Carried Unanimously Request. for Payment H & A of New York By Comm. Allan: Seconded by Comm. Ewanicki 11 171 RESOLVED, That a bill from H & A of New York for laboratory services in connection with the wastewater treatment facilities planning, be approved in the amount of $1,164. Carried Unanimously • • • -13- Deep Shaft Project /0/?1/79 City Engineer Cox informed the Board that Leo Rancourt, Sr. Market Coordinator, Eco -Research, CIL Industries, called to invite all Council and Board members., and members of the press, to a briefing on the^Deep Shaft Project at 3:00 p.m. on Tuesday, October 30, 1979, at the Ramada Inn. Request for Payment - C -I -L Chemicals for Deep Shaft Project By Comm. Allan: Seconded by Comm. Walker /0 RESOLVED, That a bill dated September 21, 1979, from C -I -L Chemicals, Inc. for construction services in connection with the Deep Shaft Biological Treatment Plant, be approved in the amount of $87,319.27. Carried Unanimously Invoi.ce 5 C -'I: -L .'Ch:er 'i ca 's , Inc. By Comm_ Allan: Seconded by Comm. Schickel. /61/7/7% RESOLVED, That invoice /5 from C -I -L Chemicals, Inc. for construction services in connection withthe deep shaft demonstration plant, be approved in the amount of $31,537.70. Carried Unanimously • Report of Communication from Southern Cayuga Lake Intermunicipal Water Commission /0/Acf/7y Comm. Allan reported that a verbal agreement existed between the Depart- ment of Public Works and the Southern Cayuga Lake Intermunicipal Water. Commission which provided that.the City Plumbing Inspector would provide plumbing inspection services to properties connected to SCLIWC for $12,000 a year. The SCLIWC has notified us that it will discontinue this agreement effective December 31, 1979. -5 - Contract for Catho'dit-Protettion. .151:f Water Tanks By Comm. -Allan: Seconded by. Comm. Schickel RESOLVED, That the contract for cathodic protect/ion of -three water tanks be awarded to Wallace and Tiernan -for a -total annual cost of $1,454.00. Carried UnanimouSly. • New Sewage Treatment Plant - report of intergovernmental committee Water rates - request for increase Stearns & Wheler - request for payment - Facilities Plan 3 Sewer Planning Committee (SSPC) 4 Stearns & Wheler bills for inflow/infiltration analysis 3 West York St. Pumping Station - Payment of bill and plan for automation 6 Request for expungement of water and/or sewer charges 7 Stearns & Wheler bills - Deep Shaft Research project 5 Sewer System Evaluation Survey - Resolution to adopt Intermunicipal Agreement #1 Requests for payment outstanding plumbing bills for inspection services 9 Deep Shaft - Authorization to execute easement with NYSEG for electric service 10 Emergency Order for Pump- Authorization to place order without bidding 11 Sewer System Evaluation Survey -Authorization to accept Grant amendment 1 2 Water Fund Summary- Report SSES/Stearns & Wheler - Amendment to Agreement authorized la Facilities Plan - sub -surface soil borings 4..Reauests for payment 12 C -I -L Chemicals - Request for payment - Deep Shaft Project 13 SCLIWC agreement re plumbing inspection services discontinued 14 SSPC Resolution designating City BPW and Sewer Committee lead Agency for (SEQR) requirements of Project #3-36-1095 4 Sewage Treatment Facilities Plan - Announcement of Public Hearing lb Cathodic protection - contract awarded 15 8