HomeMy WebLinkAboutMN-B&A-2001-10-29 (2) BUDGET MEETING MINUTES OCTOBER 29, 2001
West State Street bricks
Commons Fountain
Library using valuable commercial space
3 . Discussion/Action on Remaining 2002 Budget Areas
A discussion followed concerning the request by the
Attorney' s Office to increase the Associate Attorney' s
hours from 35 to 40 hours per week. Alderpersons Hershey
and Spielholz spoke in favor of increasing the hours for
the Associate Attorney. It was noted the cost for this
change would be $5, 296 . The Mayor suggested that funds
available in 2001 Contingency could be used for this
purpose . Deputy Controller Thayer explained that the 2001
Contingency account has the following funds still
remaining:
Unrestricted $10, 575
Work Environment Task Force 35, 000
Downtown Marketing Study 10, 000
Youth Recreation Partnership Study 15, 000
Contractual increases 38, 182
A discussion concerning the housing study followed. Mayor
Cohen stated those funds were available. A discussion
regarding other managerial employees currently working 35
hours per week followed. Alderperson Blumenthal felt that
other 35 hour positions should be examined. The majority
of the Committee felt that because no other 40 hour
requests were made, this should be acted upon separately.
The following motion was made :
RESOLVED, That Common Council hereby increases account A1420-
5110 by $5, 296 to increase the hours of the Associate Attorney
to 40 hours, effective January 1, 2002, and be it further
RESOLVED, That the 2002 Authorized Personnel Roster for the
Attorney' s Office be amended as follows:
Delete: Associate Attorney 35 hours
Add: Associate Attorney 40 hours
with funds to be derived from the rollover of 2001 restricted
contingency account for Market Study $5, 296 and corresponding
2002 Appropriated Fund Balance increase.
Voting results on the motion were as follows :
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BUDGET MEETING MINUTES OCTOBER 29, 2001
Ayes : (7) Vaughan, Manos, Hershey, Spielholz,
Sams, Pryor, Farrell
Nays : (1) Blumenthal
The motion passed 7-1 .
A discussion concerning the possible Capital Project for
Voting Machine Acquisitions followed. The City Clerk has
asked for the acquisition of three voting machines . It was
noted that the City' s voting machines are in need of
replacement . Controller Cafferillo suggested that we begin
replacing the voting machines on a structured replacement
schedule starting with five new machines in 2002 . The cost
of five machines would be $15, 000 . After a discussion, the
following motion was made :
RESOLVED, That Common Council hereby approves the establishment
of a Capital Project in the amount not to exceed $15, 000 for the
purchase of five voting machines .
The motion passed 8-0 .
A discussion followed regarding the Human Resources request
for $16, 000 in additional staff training and staff
development . The discussion included the $35, 000 Work
Environment Task Force funds in 2001 contingency and the
2001 Staff Development account in Human Resources,
currently having a balance of $27, 700 . The Committee
agreed that $16, 000 of 2001 funds could be encumbered to
2002 for this purpose. The following motion was made :
RESOLVED, That Common Council hereby directs the Controller' s
office to encumber $16, 000 of the 2001 funds in account A1430-
5440 for Staff development and training in 2002 .
The motion passed 8-0 .
A discussion took place regarding the request for a second
floor renovation Capital Project in the amount of $731, 000 .
Alderperson Spielholz stated that we just can' t do this
project in this tight budget year. The Committee suggested
that as part of the Building Assessment Study, the entire
City Hall building should be examined.
Alderperson Sams was concerned over where the recent new
hires were going to be located. Mayor Cohen stated that we
will accommodate the new staff in City Hall and free up the
second floor conference room. The following motion was
made :
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BUDGET MEETING MINUTES OCTOBER 29, 2001
RESOLVED, That Common Council hereby establishes a Capital
Project in an amount not to exceed $731, 000 for renovations to
the second floor of City Hall .
Voting results on the motion were as follows :
Ayes : (1) Sams
Nays : (6) Vaughan, Pryor, Hershey, Spielholz, Farrell,
Blumenthal
Abstain: (1) Manos
The motion failed 1-6-1 .
Alderperson Manos stated that it was important that Council
understand what it is authorizing with respect to Capital
Projects, as was not the case with the computer
infrastructure item in last year' s network project .
A discussion concerning the Vacancy Review Committee
followed. Alderperson Farrell spoke in favor of a Vacancy
Committee and felt it was important that Common Council
increase its representatives on the committee. She
explained that with the current financial situation, it
will be important to review every vacancy carefully.
After a discussion, the Committee agreed that the Vacancy
Review Committee discussion should be addressed at the next
Human Resources Committee meeting.
A discussion concerning the Computer Network Project
$40, 604 force account work followed. Controller Cafferillo
explained that the revenue for this item was in the budget,
but the Capital Project increase was missed. The following
motion was made :
RESOLVED, That Common Council hereby authorizes an amendment to
the 2002 Computer Network Improvement Capital Project in the
amount not to exceed $40, 604 for the purpose of force account
labor.
The motion passed 8-0 .
A discussion regarding the Engineer' s request to establish
a Capital Project for Green Street and Seneca Street
Parking Garage maintenance improvements followed. The
amount of the project ranged from $424 , 000 to $1, 000, 000 .
The following motion was made:
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BUDGET MEETING MINUTES OCTOBER 29, 2001
RESOLVED, That Common Council hereby establishes a Capital
Project in the amount not to exceed $1, 000, 000 for maintenance
improvements to the Green and Seneca Street Parking Garages.
The motion failed 8-0 .
It was noted that Capital Projects can be brought to
Council at any time. If the need arises, this project
should come back to Council when a more solid budget is
developed.
A discussion regarding the GIS Improvements through
Planning and Development followed. Controller Cafferillo
again stated that the revenue was in the budget, but the
increase to the Capital Project was missed. The following
motion was made :
RESOLVED, That Common Council hereby authorizes an amendment to
the 2002 Computer Network Improvement Capital Project in the
amount not to exceed $25, 000 for the purpose of GIS Services .
The motion passed 8-0 .
GIAC' s request for $600 in overtime funds and $5, 000 in
program supplies was discussed. GIAC Director Fort
explained the need of the $600 in overtime for pool and
maintenance staff, and the $5, 000 in program supplies for
GIAC programs . After the discussion, the following motion
was made :
RESOLVED, That Common Council hereby increases account A7311-
5125 for the purposes of added overtime for pool and maintenance
staff .
Funds would be derived from 2001 contingency fund rollover
through Appropriated Fund Balance.
The motion passed 8-0 .
RESOLVED, That Common Council hereby increases account A7311-
5460 by $5, 000 to provide additional program supplies for GIAC
programming.
Voting results on the motion were as follows :
Ayes : (4) Sams, Farrell, Manos, Blumenthal
Nays : (3) Vaughan, Hershey, Pryor
Abstain: (1) Spielholz
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BUDGET MEETING MINUTES OCTOBER 29, 2001
The motion failed 4-3-1 for lack of a majority vote .
A discussion regarding the Building Department request to
increase salaries for the Acting Building Commissioner and
Acting Deputy Building Commissioner followed. It was noted
that the funds would be derived from 2001 contingency fund
money rolled over through Appropriated Fund Balance.
Council would have to take action in 2002 to release the
funds . The Committee agreed previously to approve this .
A discussion concerning the Building Department request to
acquire $1, 200 in code books followed. The Committee
agreed to take the funds out of the 2001 unrestricted
contingency account . The following motion was made:
RESOLVED, That Common Council hereby authorizes an amount not to
exceed $1, 200 for Building Department code books be transferred
from the 2001 account A1990 Unrestricted Contingency to A3620-
5425 .
The motion passed 8-0 .
The Committee discussed the Firehouse Theatre funds and the
possibility of transferring the funds to the Community Arts
Partnership. The 2002 Firehouse Theatre funding was
proposed in the amount of $3 , 500 . Because of the
uncertainty of the Firehouse Theatre, the Committee voted,
8-0, to keep the funds in the budget unallocated and come
back to B & A in 2002 to determine if a transfer to another
agency is needed.
Mayor Cohen and Controller Cafferillo discussed the
proposed sales tax revenue in the 2002 budget with the
Committee. Due to the uncertainty of the economy in the
near future and the sales tax on clothing exemption
beginning in March, 2002 , the Mayor and Controller are
recommending a $175, 000 reduction in the projected 2002
sales tax revenue. They are also recommending to offset
the amount by retirement savings of the same amount .
Controller Cafferillo explained that there is a list of
individuals that are willing to take either a City
retirement incentive program or a State retirement
incentive program. He also stated that if the State enacts
a retirement incentive program and additional savings are
realized, those savings should be adjusted to decrease
sales tax revenue estimates . A discussion regarding the
retirement incentive and potential savings took place. The
following motion was made:
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BUDGET MEETING MINUTES OCTOBER 29, 2001
RESOLVED, That Common Council hereby decreases the revenue
account A1101 Sales Tax by $175, 000 to reflect a slowing economy
and reduces various appropriation accounts as allocated by the
Controller in the amount not to exceed $175, 000 to reflect City
staff retirements during 2002 .
The motion passed 8-0 .
Mayor Cohen also reported to the Committee that between now
and the November 7th Council meeting in which the 2002
Budget will be adopted, he will be reviewing the
possibility of increasing the 2002 property tax rate. He
explained due to all the uncertainties and the fact that
the tax rate can only be set once, he may want to give the
2002 Budget a little more flexibility by increasing
property tax revenue and lowering the Appropriated Fund
Balance . At this point, the property tax rate increase
remains at 3 . 64% . This results in a tax rate of $10 . 20064
per $1, 000 assessed property value.
Alderperson Hershey urged Council to speak with the County
Board members regarding the request from the City to defer
the Clothing Sales Tax Exemption. Controller Cafferillo
presented a graph that reflected the large differences
between what the State advances to the City in sales tax
revenue and the actual sales tax revenue after both
positive and negative State adjustments . The differences
are often quite large. The County generally reports sales
tax figures before adjustments are made . This reporting
distorts the City' s actual sales tax revenue.
The Budget meeting was adjourned at 10 :20 P.M.
7
2002 Bud et for further Discussion/Action List.
Amount or 2002 Action
Meetin Date: Item Project Cost Account Budget.1 Impact Taken
From 10/9/01 meeting: Attorne
Increase hours of Associate Attorney from 35 to 40 hours A1420-5110 $ 5,296.00 vote 7-1
passed from app F/B
Elections:
Acquire 5 voting machines through capita project $ 15,000.00 $ - vote 8-0
passed capital project
Human Resources:
Increase Training and staff development A1430-5440 $ 16,000.00 vote 8-0
passed encumber from 2001
Ca ital Projects:
Renovations to second floor $ 731,000.00 $ - vote 1-6-1
failed no project
From 10/16/01 meeting: Capital Projects:
Increase Computer Network project for force
work by the IT Department staff $ 40,604.00 $ vote 8-0
passed increase capital project
From 10/18/01 meetin : Capital Projects:
Green Street and Seneca Street Garage $ 500,000.00 each garage $ vote 8-0
maintenance improvements failed no project
GIS annual improvements from Planning $ 25,000.00 $ vote 8-0
passed increase capital project
GIAC
Restoring OT funds for pool&Maintenance staff A7311-5125 $ 600.00 vote 8-0 from app F/B
Restoring funds for program supplies A7311-5460 $ 5,000.00 vote 4-3-1
failed
From 10/25/01 meetin : Building Department
Restricted Contingency for salary increases for
Acting Building Commissoner&Acting De uty
Commissioner F/B Adjustment $ 6,255.00 A3620-5105 $ - increase Rest contin ency
from a prop F/B
Code Books A3620-5425 $ 1,200.00 vote 8-0
from 2001 unrestricted contingenc
CommunityService Agencies
Transfer of funds for Fire House Theatre contract to
restricted contin ency or Community Arts Partnership $ 3,500.00 A1012-5435 $ - vote 8-0
A1990 !keep funds in 2002 budget
unallocated and discuss in 2002
Total potential net increase(decrease)to Mayor's proposed budget after meetings from 10/9,10/16,10/18,10/25,10/29/01: $ 28 096.00
City of Ithaca Budget Schedule 1
Page 1
2002 Budnet Adjustments
Revenues Amount
Mayor's Recommendation $ 31,583,817.00
Net increase in Mayor's Budget Revenues through 10/25/01 meeting $ 17,425.00
1 7—
Balance Mayor's Revenues prior to Budget meeting of 10/29/01 $ 31,601,242.00
Action taken during meeting of 10/29/01:
Sales Tax
Decrease account A1101 Sales Tax Revenue to reflect slowing economy and growth
projected for 2002 $ (175,000.00)
Mayor's adjusted Revenues as of conclusion of 10/29/01 Budget meeting $ 31,426,242.00
Net increase in revenues from 10/29/01 meeting $ (175,000.00)
Combined net increase(decrease) in Mayor's Revenue after 10/9, 10/16, 10/18, 10/25 and
10/29/01 meetings $ (157,575.00)
Combined net increase in Mayor's Budget(Revenues and Appropriation)after
10/9, 10116, 10/18, 10/25 and 10/29/01 meetings $ _ 12,151.00
City of Ithaca Budget Schedule 2
Page 1
2002 Budget Adjustments
Appropriations Amount
Mayor's Recommendation $32,083,821.00
Net increase in Mayor's Budget Appropriations through 10/25/01 meeting $ 17,425.00
Balance Mayor's Appropriations prior to Budget meeting of 10/29/01 $32,101,246.00
Action taken during meeting of 10/29/01:
Attorney's office
Increase appropriation account A1420-5110 staff salaries for increase in hours of
Associate Attorney from 35 to 40 per week. Approp. Fund Balance $ 5,296.00
Capital Projects
Establish capital project for 5 voting machines in the amount of$15,000 $ -
Increase the Computer network Improvement Capital Project by$40,604 for
force account labor $
Increase the Computer network Improvement Capital Project by$25,000 for
force account labor and equipment $ -
GIAC
Increase account A7311-5125 for the purposes of adding funds for GIAC pool and
Maintenance staff overtime. Funds to be derived from 2001 Unrestricted
Contingency Account to Approp. Fund Balance $ 600.00
Contingency Account
Increase Restricted Contingency to fund the possible salary increase of the
Building Commissioner and Deputy Commissioner. Funds derived from the
2001 Contingency account to Approp. Fund Balance $ 6,255.00
Building Department
Increase account A3620-5425 Office Expense for 2001 from Unrestricted Contingency
2001 for Code Books $ -
Retirement Savings
Decrease A7111-5115 Parks for employee retirement $ (31,395.00)
Decrease A7111-9010 Parks Retirement $ (785.00)
Decrease A7111-9030 Parks FICA/Medicare $ (2,402.00)
Decrease A7111-9040 Parks WC $ (1,733.00)
Decrease A7111-9060 Parks Health Insurance $ (5,938.00)
Decrease A7111-9070 Parks Dental $ (130.00)
Decrease A7310-5105-1400 Youth Bureau for employee retirements $ (26,831.00)
Decrease A7310-9010 YB Retirement $ (671.00)
Decrease A7310-9030 YB FICA/Medicare $ (2,053.00)
Decrease A7310-9040 YB WC $ (99.00)
Decrease A7310-9060 YB Health Insurance $ (1,900.00)
Decrease A7310-9070 YB Dental $ (52.00)
City of Ithaca Schedule 3
Page 1
2002 Budget Adjustments
Appropriations Amount
Mayor's Recommendation $32,083,821.00
Net increase in Mayor's Budget Appropriations through 10/25/01 meeting $ 17,425.00
Balance Mayor's Appropriations prior to Budget meeting of 10/29/01 $32,101,246.00
Action taken during meeting of 10/29/01:
Decrease A1315-5105 Finance for employee retirement $ (33,359.00)
Decrease A1315-9010 Finance Retirement $ (2,132.00)
Decrease A1315-9030 Finance FICA/Medicare $ (4,370.00)
Decrease A1315-9040 Finance WC $ (1,245.00)
Decrease A1315-9060 Finance Health Insurance $ (7,287.00)
Decrease A1315-9070 Finance Dental $ (156.00)
Decrease A1621-5115 City Hall for employee retirement $ (19,684.00)
Decrease A1621-9010 City Hall Retirement $ (492.00)
Decrease A1621-9030 City Hall FICA/Medicare $ (1,506.00)
Decrease A1621-9040 City Hall WC $ (983.00)
Decrease A1621-9060 City Hall Health Insurance $ (770.00)
Decrease A1621-9070 City Hall Dental $ -
Decrease A5111-5115 Highways for employee retirement $ (20,435.00)
Decrease A5111-9010 Highways Retirement $ (511.00)
Decrease A5111-9030 Highways FICA/Medicare $ (1,564.00)
Decrease A5111-9040 Highways WC $ (935.00)
Decrease A5111-9060 Highways Health Insurance $ (5,465.00)
Decrease A5111-9070 Highways Dental $ (117.00)
Mayor's adjusted Appropriations as of conclusion of 10/29/01 Budget meeting $31,938,397.00
Net increase(decrease) in Appropriations from 10/29/01 meeting $ (162,849.00)
Combined net increase(decrease) in Mayor's Appropriations after 10/9, 10/16, 10/18,
10/25 and 10/29/01 meetings $ (145,424.00)
City of Ithaca Schedule 3
Page 2
BUDGET AND ADMINISTRATION COMMITTEE
REGULAR MEETING 10:25 P.M. OCTOBER 29, 2001
MINUTES
Present :
Committee Members : Vaughan, Manos, Pryor, Sams, Spielholz
Committee Member Excused: Taylor
Others Present :
Mayor Cohen
City Controller Cafferillo
Deputy Controller Thayer
Acting Youth Bureau Deputy Director Green
City Attorney Schwab
Members of the media
1 . Opening Comments:
Members of the public were asked to speak; no members
spoke.
2 . Youth Bureau - Request to Amend Youth Development Budget
Acting Youth Bureau Deputy Director Green presented a
request to amend the Youth Development Budget by $4, 695 .
He explained that the Youth Bureau received a grant from
the Ithaca Urban Renewal Agency (IURA) from their Community
Development Block Grant to expand the after-school programs
at the Beverly J. Martin (BJM) Elementary School .
It was noted that the item has no financial impact on the
2001 budget as both revenues and expenditures equal . After
a discussion, the following motion was made :
WHEREAS, the Ithaca Youth Bureau has been notified by the Ithaca
Urban Renewal Agency (IURA) that it will receive $4 , 695 from the
Community Development Block Grant (CDBG) for the Academic Plus
After-School Program, and
WHEREAS, the additional funds will support and expand the after-
school programs at the Beverly J. Martin (BJM) Elementary
School ; now, therefore, be it
RESOLVED, That Common Council hereby approves the following 2001
Youth Development budget amendment for the purpose of expanding
said after-school program at BJM:
BUDGET AND ADMINISTRATION COMMITTEE OCTOBER 29, 2001
Increase Revenue Account :
A7310-4820-1203 Federal Aid Youth Programs $4, 695 . 00
Increase Appropriation Accounts :
A7310-5120-1203 P/T Seasonal $4 , 268 . 00
A7310-9030 Social Security/Medicare 360 . 00
A7310-9040 Workers' Comp 67 . 00
The motion passed 5-0 .
3 . City Attorney - A Local Law Repealing and Re-enacting
Article 1, Section 1-1 of the City of Ithaca Municipal Code
City Attorney Schwab presented a request to approve a local
law repealing and re-enacting Article 1, Section 1-1 of the
City of Ithaca Municipal Code. Attorney Schwab explained
to the Committee that this section of the City Code had
been incorrectly amended by ordinance several times since
its inception in 1992 . She further explained that because
the provision was originally adopted by local law, the
proper procedure for amending it would be by local law.
The law deals with penalties for various city offenses .
It was noted that the local law had already been placed on
the table by the City Clerk. After a discussion regarding
the law, the following local law was proposed:
LOCAL LAW NO. - 2001
A LOCAL LAW REPEALING AND RE-ENACTING ARTICLE 1, SECTION 1-1 OF
THE CITY OF ITHACA MUNICIPAL CODE.
BE IT ENACTED by the Common Council of the City of Ithaca as
follows : -
Section I . Legislative Purpose and Intent .
1 . Article 1, Section 1-1 of the City of Ithaca Municipal
Code was originally adopted on August 5, 1992 by Local Law
No. 3-1992 . However, since then, it erroneously has been
periodically amended by the following Ordinances : On
September 1, 1993 by Ordinance No. 93-17; on May 8, 1996 by
Ordinance No. 96-8 ; on June 4, 1997 by Ordinance No. 97-8;
on December 2 , 1998 by Ordinance No. 98-31 ; and on April 1,
1998 by Ordinance No. 98-4 .
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BUDGET AND ADMINISTRATION COMMITTEE OCTOBER 29, 2001
2 . It is the intent of the Common Council of the City of
Ithaca to repeal, readopt and re-enact the above-
recited amendments by local law in compliance with the
doctrine of legislative equivalency.
Section 2 . Repeal .
The former Article 1, Section 1-1 of the City of Ithaca
Municipal Code, entitled " Penalties for Offenses" , is
hereby repealed.
Section 3 . New Enactment .
A new Article 1, Section 1-1 entitled " Penalties for
Offenses" is hereby enacted to read as follows:
§ 1-1 . Penalties for offenses .
A. Unless a different penalty is specified, violations of the
provisions of this Code shall be punishable by a fine of not
more than $250 or imprisonment for a term of not more than 15
days, and not less than $100 or 25 hours of community service .
For the purpose of determining the appropriate fine, each day on
which the violation continues to exist shall be considered a
separate offense . In no case shall a term of imprisonment
exceeding 15 days be imposed as a penalty for violations of this
Code, no matter how many days of violation are charged, unless,
by separate Code section, the violation has been classified as a
misdemeanor.
B. Notwithstanding the penalty provisions of the preceding
subsection or other penalties specified in subsequent sections
of this Code, the penalties for violation of the Code sections
listed below shall be : not more than $40 nor less than $20 for a
first offense at the same property; not more than $60 nor less
than $30 for a second offense at the same property; and not more
than $100 nor less than $50 for a third offense at the same
property, if a conviction for such offense occurs within the
same twelve-month period. Each day on which the condition exists
may be charged and shall be considered as a separate offense.
Code Section
196-5 (Uncollected garbage)
210-35 (Open areas)
210-36C (Accessory structures)
210-38 (Garbage and refuse)
272-4D (Mobile signs)
272-4E (Banners and pennants)
285-5 (Sidewalks)
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BUDGET AND ADMINISTRATION COMMITTEE OCTOBER 29, 2001
325-20C (1) (j ) (Front yard parking)
325-20D (Front yard parking)
325-23B (1) (Yard maintenance)
325-23B (2) (Exterior property maintenance)
C. Notwithstanding any contrary Code provision, appearance
tickets may be issued by the Building Commissioner and/or
Commissioner' s designee (s) charging violations of any of
the above sections whenever there is probable cause to
believe that said violations have occurred. Any rights to
administrative appeals to any board or commission of the
City of Ithaca mentioned in any subsequent section of this
Code shall not apply as a condition precedent to issuing an
appearance ticket charging a violation of any of the above-
listed Code sections. Any right to an administrative appeal
from a decision or determination of the Building
Commissioner or other city official with regard to the
above Code sections shall apply only in cases in which the
city intends to correct the violation and seek to charge
the property owner or other responsible party for the costs
of correction.
Section 4 . Severability.
If any clause, sentence, paragraph, section, or part of
this local law shall be adjudged by any court of competent
jurisdiction to be invalid, such judgment shall not affect,
impair or invalidate the remainder thereof but shall be confined
in its operation to the clause, sentence, paragraph, section, or
part thereof directly involved in the controversy in which such
judgment shall have been rendered.
Section 5 . Effective Date.
This Local Law will take effect immediately upon filing
with the Secretary of State as provided by Law.
The Committee voted, 5-0, to move the law forward to
Council for action.
4 . Fire Department - Request to Amend Authorized Budget
Deputy Controller Thayer presented a request to amend the
2001 Fire Department budget by $17, 552 . 13 . Thayer
explained that the Fire Department has received various
small gifts, donations, grants and insurance recoveries
that need to be accounted for in the 2001 Budget . He
continued to explain that the revenues and expenditures are
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BUDGET AND ADMINISTRATION COMMITTEE OCTOBER 29, 2001
equal, therefore, placing no additional burden on the 2001
budget . After a discussion, the following motion was made :
WHEREAS, the Ithaca Fire Department has received several
different sources of revenue and corresponding expenses over the
course of the year that were not budgeted for in 2001, and
WHEREAS, the sources of revenues range from grants, donations
and insurance recoveries in varying amounts, with a total of
$17, 552 . 13 ; now, therefore, be it
RESOLVED, That Common Council hereby amends the 2001 Authorized
Budget for said Fire Department items as follows :
Increase Revenue Accounts :
A3410-2410 Rental of Property $ 4 , 600 . 00
-2680 Insurance Recoveries 1, 519 . 72
-2690 Other Compensation for Loss 2 , 165 .47
-2705 Gifts and Donations 4 , 450 . 00
-2770 Unclassified Revenues 4 , 816 . 94
$17, 552 . 13
Increase Appropriation Accounts :
A3410-5110-12250 $ 255 . 60
-5125-12100 170 . 00
-5125-12200 1, 002 . 56
-5125-12250 576 . 00
-5210-12100 1, 500 . 00
-5225-12100 1, 300 . 00
-5435-12100 200 . 00
-5435-12150 92 . 25
-5435-12450 750 . 00
-5440-12350 4 , 600 . 00
-5460-12100 300 . 00
-5475-12250 5, 000 . 00
-5476-12250 1, 519 . 72
-5477-12250 286 . 00
$17, 552 . 13
The motion passed 5-0 .
4 . Controller' s Office
A. Authorization for Red Accounts
Controller Cafferillo explained that at the next
meeting he will include the annual resolution allowing
5
BUDGET AND ADMINISTRATION COMMITTEE OCTOBER 29, 2001
the Controller to cover red accounts in 2001 Budget .
The Committee concurred.
B. Natural Gas Supply Service Agreement
Deputy Controller Thayer presented a request to
approve a new natural gas supply service agreement .
Thayer explained that NYSEG Solutions currently has
the City' s gas supply contract . It was noted that the
City participates in the Municipal Electric and Gas
Alliance, which includes the counties of Broome,
Cortland, Otsego, Schuyler, Tioga and Tompkins. The
Alliance puts both electric and gas supply out for
bid. The Alliance allows the City to receive improved
pricing in electric and gas service.
Thayer stated he was still waiting for the results of
the gas supply bid, which was opened recently. He
recommended the Committee forward the possible
resolution to Council for action. The Committee
concurred.
C. Delegation of Power to the City Controller
City Controller Cafferillo presented a request to
allow the Controller to issue Revenue Anticipation
Notes (RAN) if needed. Cafferillo explained that due
to slow State revenues and the City' s tight cash flow
in November and December, it may be necessary to issue
RANs . RANs are short-term borrowings to offset the
lack of cash flow. He stated many school districts
and municipalities are using RANs . The City has been
fortunate that it has not needed RANs in the recent
past . After a discussion, the following motion was
made :
A RESOLUTION DELEGATING TO THE CITY CONTROLLER OF THE CITY OF
ITHACA, TOMPKINS COUNTY, NEW YORK, THE POWER TO AUTHORIZE THE
ISSUANCE OF AND TO SELL, FROM TIME TO TIME AND DURING ANY FISCAL
YEAR, REVENUE ANTICIPATION NOTES OF SAID CITY IN ANTICIPATION OF
THE COLLECTION OR RECEIPT OF REVENUES ESTIMATED TO BE RECEIVED
BY SAID CITY.
BE IT RESOLVED, by the Common Council of the City of Ithaca,
Tompkins County, New York, as follows :
Section 1 . The power to authorize the issuance of and to sell,
from time to time and during any fiscal year, revenue
anticipation notes of the City of Ithaca, Tompkins County, New
6
BUDGET AND ADMINISTRATION COMMITTEE OCTOBER 29, 2001
York, including renewals thereof, in anticipation of the
collection or receipt of revenues estimated to be received by
said City is hereby delegated to the City Controller, the chief
fiscal officer. Such notes shall be of such terms, form and
contents, and shall be sold in such manner as may be determined
by said City Controller, pursuant to the Local Finance Law.
Section 2 . This resolution shall take effect immediately.
The motion passed 5-0 .
Chairperson Vaughan stated that the Budget minutes and
recent B&A meeting minutes will be approved at the next B&A
meeting, which is November 28, 2001 .
The meeting adjourned at 11 : 00 P.M.
NOTE: In many cases the actual text of the resolutions
presented in these minutes were prepared following the
Committee' s deliberations and decisions on the matters involved.
The resolutions presented here are in complete accord with
decisions made by the Committee .
7
BUDGET AND ADMINISTRATION COMMITTEE
MONDAY, OCTOBER 29, 2001
FOLLOWING 7 :00 P.M. BUDGET MEETING
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Youth Bureau
1 . Request to Amend Youth Development Budget - Resolution
B. Attorney
1 . Local Law Repealing and Re-enacting Article 1, Section 1-1
of the City of Ithaca Municipal Code
C. Fire Department
1 . Request to Amend 2001 Authorized Budget - Resolution
D. City Clerk
1 . Request Transfer of Funds for Voting Booth Repairs and
Rentals - Resolution
E. Finance/Controller
1 . Request to Enter into Agreement for Natural Gas Supply
Pursuant to Public Bid - Resolution
2 . Delegation of Power to the City Controller - Resolution
F. Reports
1 . Approval of September 25, 2001 Minutes
2 . Mayor' s Report
3 . Council Members' Announcements
4 . Next Month' s Meeting: November 28, 2001
Youth Bureau - Request to Amend Youth Development Budget
WHEREAS, the Ithaca Youth Bureau has been notified by the Ithaca
Urban Renewal Agency (IURA) that it will receive $4 , 695 from the
Community Development Block Grant (CDBG) for the Academic Plus
After-School Program, and
WHEREAS, the additional funds will support and expand the after-
school programs at the Beverly J. Martin (BJM) Elementary
School ; now, therefore, be it
RESOLVED, That Common Council hereby approves the following 2001
Youth Development Budget amendment for the purpose of expanding
said after-school program at BJM:
Increase Revenue Account :
A7310-4820-1203 Federal Aid Youth Programs $4, 695 . 00
Increase Appropriations Accounts :
A7310-5120-1203 P/T Seasonal $4, 268 . 00
A7310-9030 Social Security/Medicare 360 . 00
A7310-9040 Workers' Comp 67 . 00
CITY OF ITHACA
1 James L. Gibbs Drive Ithaca, New York 14850
MeYOUTH BUREAU
.•.••••
Telephone: 607/273-8364 Fax: 607/273/2817
1 0 2001
iBy L 'I
To: Dominick Cafferillo City Controller
From: Allen Green Acting Deputy Director
Re: Agenda item for the October Budget and Administration Committee meeting
Date: October 1,2001
Please include the following item on the agenda of the October meeting.
Thank you!
Xc: Alice Green
"An Equal Opportunity Employer with a commitment to workforce diversification."
co
Vo.... ' CITY OF ITHACA
V~ 0.rt 1 James L. Gibbs Drive Ithaca, New York 14850
S�►Q•.,..... „r`�� YOUTH BUREAU
��RAT�O Telephone: 607/273-8364 Fax: 607/273/2817
To: Budget and Administration Committee
From: Allen Green Acting Deputy Director ,
Re: Youth Development Budget Amendments
Date: October 1,2001
1)We have been advised by the Ithaca Urban Renewal Agency that we will be receiving
$4695.00 in additional revenue in order to support and expand the work that we've been
doing in partnership with BJM(Beverly J.Martin)Elementary School.This funding
originates from a Community Development Block Grant(CDBG): one of the activities
that was included in the CDBG application is the"Academic Plus"After-School Program
at BJM.
We would like to amend the 2001 Youth Development budget as follows:
Increase anticipated revenue:
Ithaca Urban Renewal Agency
Account# A 3820-1203 Special Projects $4695.00
Increase expenses: Special Projects
Account# A 7310-120-1203 Part Time Seasonal $4268.00
Since this is an"academic year"program and spans two calendar years,additional
funding from the CDBG grant will be earmarked for 2002 and will be discussed when the
rest of the 2002 Youth Bureau budget proposal is addressed.
Thank you.
An Equal Opportunity Employer with a commitment to workforce diversification." is
I . CITY OF ITHACA
G~" 1 108 East Green Street Ithaca, New York 14850-5690
8
a
° OFFICE OF THE CITY ATTORNEY
Cps%--- X00 Norma W. Schwab, City Attorney Telephone: 607/274-6504
�PoR4TEo Patricia Dunn,Assistant City Attorney Fax: 607/274-6507
Khandikile M. Sokoni,Associate Attorney 60 f
OCT
MEMORANDUM
By
To: Patricia Vaughan, Chair of the Budget&Administration Committee
From: Khandikile M. Sokoni, Associate Attorney #&/Cou:
Date:
October 4, 2001
Subject: Repealing & Re-Enacting Penalties Provisions
Please find attached hereto a copy of a draft Local Law for inclusion on the agenda for the
next B&A meeting.
When the City Attorney's Office was recently requested to review the newly enacted Exterior
Property Maintenance Ordinance,prior to its inclusion in the City Code,it came to our attention that
Article 1, Section 1-1 of the City of Ithaca Municipal Code(dealing with penalties for offences)had
been erroneously amended by Ordinance on several occasions since its initial adoption in 1992.
Because this provision was originally adopted by Local Law, the proper procedure for amending it
would have been to do so by Local Law, following the doctrine of legislative equivalency.
Therefore, the enclosed proposed Local Law is intended to repeal and re-enact that provision using
the proper procedure.
Since this is a Local Law, for it to be adopted at a meeting of Common Council it would need
to be laid on the table at least ten days before the particular Council meeting. As such,I am sending
a copy to the City Clerk,Julie Holcomb,to proceed with laying it on the table for Council,the event
that the B&A Committee votes to send it on to Council. If we waited until after the B&A meeting
in late October,there would be insufficient time to comply with the laying on the table requirement
prior to November's Common Council meeting.
Another related item the B&A Committee needs to address at the October meeting is that
once this Local Law is re-enacted, it will subsequently need to be amended to remove the"Exterior
Property Maintenance" provision from its realm. When Common Council passed the Exterior
Property Maintenance Ordinance in May, 2001, one of the provisions they enacted was a new
penalties provision specifically governing exterior property maintenance violations. In that
ordinance, Council attempted to amend the penalties provisions in Article 1, Section 1-1 to exclude
exterior property maintenance. However, that ought to have been done by Local Law. If the B&A
K:\penalties localaw.mem.doc I
"An Equal Opportunity Employer with a commitment to workforce diversification." co
Committee addresses this issue now,in advance,then once the above Local Law becomes effective,
an amendment thereto could be submitted to Common Council without coming back to this
committee.
If you have any questions regarding the above proposals or any related issues on this draft
Local Law, please do not hesitate to contact me.
Encl.
cc: Julie Holcomb, City Clerk
Norma W. Schwab, City Attorney
KApenalties localaw.mem.doc 2
r
DRAFT
LOCAL LAW NO. -2001
A LOCAL LAW REPEALING AND RE-ENACTING ARTICLE 1, SECTION 1-1
OF THE CITY OF ITHACA MUNICIPAL CODE.
BE IT ENACTED by the Common Council of the City of Ithaca as follows:-
Section I. Legislative Purpose and Intent.
1. Article 1, Section 1-1 of the City of Ithaca Municipal Code was originally
adopted on August 5, 1992 by Local Law No.3-1992. However, since then, it
erroneously has been periodically amended by the following Ordinances: On September
1, 1993 by Ordinance No. 93-17; on May 8, 1996 by Ordinance No. 96-8; on June 4,
1997 by Ordinance No. 97-8; on December 2, 1998 by Ordinance No. 98-31; and on
April 1, 1998 by Ordinance No. 98-4.
2. It is the intent of the Common Council of the City of Ithaca to repeal, readopt
and re-enact the above-recited amendments by local law in compliance with the doctrine
of legislative equivalency.
Section 2. Repeal.
The former Article 1, Section 1-1 of the City of Ithaca Municipal Code, entitled
"Penalties for Offenses", is hereby repealed.
Section 3. New Enactment.
A new Article 1, Section 1-1 entitled"Penalties for Offenses" is hereby enacted to
read as follows:-
K:\Ordinances\Penalties-LocalLaw ReEnact.doc 1
• h
5,e k�r �.ti�` ,.�
t
§ 1-1. Penalties for offenses.
A. Unless a different penalty is specified, violations of the provisions of this Code
shall be punishable by a fine of not more than $250 or imprisonment for a term of not
more than 15 days, and not less than $100 or 25 hours of community service. For the
purpose of determining the appropriate fine, each day on which the violation continues to
exist shall be considered a separate offense. In no case shall a term of imprisonment
exceeding 15 days be imposed as a penalty for violations of this Code, no matter how
many days of violation are charged, unless, by separate Code section, the violation has
been classified as a misdemeanor.
B. Notwithstanding the penalty provisions of the preceding subsection or other
penalties specified in subsequent sections of this Code, the penalties for violation of the
Code sections listed below shall be: not more than $40 nor less than $20 for a first
offense at the same property; not more than $60 nor less than $30 for a second offense at
the same property; and not more than $100 nor less than $50 for a third offense at the
same property, if a conviction for such offense occurs within the same twelve-month
period. Each day on which the condition exists may be charged and shall be considered as
a separate offense.
Code Section
196-5 (Uncollected garbage)
210-35 (Open areas)
210-36C (Accessory structures)
210-38 (Garbage and refuse)
272-41) (Mobile signs)
K:\Ordinances\Penalties-LocalLaw ReEnact.doc 2
2724E (Banners and pennants)
285-5 (Sidewalks)
325-20C(1)(j) (Front yard parking)
325-20D (Front yard parking)
325-23B(1) (Yard maintenance)
325-23B(2) (Exterior property maintenance)
C. Notwithstanding any contrary Code provision, appearance tickets may be issued
by the Building Commissioner and/or Commissioner's designee(s) charging violations of
any of the above sections whenever there is probable cause to believe that said violations
have occurred. Any rights to administrative appeals to any board or commission of the
City of Ithaca mentioned in any subsequent section of this Code shall not apply as a
condition precedent to issuing an appearance ticket charging a violation of any of the
above-listed Code sections. Any right to an administrative appeal from a decision or
determination of the Building Commissioner or other city official with regard to the
above Code sections shall apply only in cases in which the city intends to correct the
violation and seek to charge the property owner or other responsible party for the costs of
correction.
Section 4. Severability.
If any clause, sentence, paragraph, section, or part of this local law shall be
adjudged by any court of competent jurisdiction to be invalid, such judgment shall not
affect, impair or invalidate the remainder thereof but shall be confined in its operation to
the clause, sentence, paragraph, section, or part thereof directly involved in the
controversy in which such judgment shall have been rendered.
K:\Ordinances\Penalties-LocalLaw ReEnact.doc 3
Section 5. Effective Date.
This Local Law will take effect immediately upon filing with the Secretary of
State as provided by Law.
K:\Ordinances\Penalties-LocalLaw ReEnact.doc 4
i
D - 1
Fire Department - Request to Amend 2001 Authorized Budget
WHEREAS, the Ithaca Fire Department has received several
different sources of revenue and corresponding expenses over the
course of the year that were not budgeted for in 2001, and
WHEREAS, the sources of revenues range from grants, donations
and insurance recoveries in varying amounts, with a total of
$17, 552 . 13 ; now, therefore, be it
RESOLVED, That Common Council hereby amends the 2001 Authorized
Budget for said Fire Department items as follows :
Increase Revenue Accounts :
A3410-2410 Rental of Property $ 4 , 600 . 00
-2680 Insurance Recoveries 1, 519 . 72
-2690 Other Compensation for Loss 2 , 165 .47
-2705 Gifts and Donations 4, 450 . 00
-2770 Unclassified Revenues 4, 816 . 94
$17, 552 . 13
Increase Appropriation Accounts :
A3410-5110-12250 $ 255 . 60
-5125-12100 170 . 00
-5125-12200 1, 002 . 56
-5125-12250 576 . 00
-5210-12100 1, 500 . 00
-5225-12100 1, 300 . 00
-5435-12100 200 . 00
-5435-12150 92 . 25
-5435-12450 750 . 00
-5440-12350 4, 600 . 00
-5460-12100 300 . 00
-5475-12250 5, 000 . 00
-5476-12250 1, 519 . 72
-5477-12250 286 . 00
$17, 552 . 13
1
YTD 2001 Revenue Deposits & Expense Disbursements
02/08/01 01/16/01 Install City Fire Alarm Circuit
$216.94
A3410-5110 12250 Staff Salary Support $117.94
02/08/01 01/16/01 Install City Fire Alarm Circuit
A3410-5477 12250 Equipment Parts Support $99.00
04/18/01 IDBW-Grant'Gift'(Digital Camera Purchase)
3410 2705 Gifts& Donations $500.00
A3410-5225 12100 Other Equipment FirePrevention $500.00
06/1.2/01 Arnica Mutual Insurance(5/27) Repair 964
A3410 2680 Insurance Recoveries $1519.72
A3410 5476 12250 Equipment Support $1519.72
06/23/01 07/24/00 Install City Fire Alarm Circuit
A3410-2690 Other Compensation Lost $235.26
A3410-5110 12250 Staff Salary Support $70.26
06/23/01 07/24/00 Install City Fire Alarm Circuit
A3410-5477 12250 Equipment Parts Support $165.00
06/27/01 02/20/01 Install City Fire Alarm Circuit
A3410 2690 Other Compensation Lost $89.40
A3410-5110 12250 Staff Salary Support $67.40
06/27/01 02/20/01 Install City Fire Alarm Circuit
A3410-5477 12250 Equipment Parts Support $22.00
07/16/01 04/26/01-04/27/01 Pump Detail, Clark Hall (12hrs) FF Williams&FF VanGorder
A3410-2690 Other Compensation Lost $576.00
A3410-5125 12250 Overtime Support $576.00
08/08/01 City of Ithaca Fire Department Training Center
A3410 2410 4600 Rent of Real Property $4600.00
A3410 5475 12250 Property Maintenance Support $4600.00
08/08/01 City of Ithaca Fire Department Training Center
A3410 2770 4600 Unclassified Revenue $4600.00
A3410 5440 12350 Staff Development Training $4600.00
08/15/01 Required Physical for Bunker Program
A3410-2690 Other Compensation Lost $92.25
A3410-5435 12150 Contracts Safety $92.25
Ithaca Fire Department Revenue $52,148.13 Expense $52,148.13
r
YTD 2001 Revenue Deposits & Expense Disbursements
08/17/01 FEMA Grant-Wellness/Fitness(Assistance to Firefighters)
A3410 2770 Unclassified Revenue $34596.00
A3410 5225 12250 Other Equipment Support $30936.00
08/17/01
A3410 5440 12150 Staff Development Safety $3660.00
09/11/01 TIA Gift: Fire Safety Educational Materials, Digital Camera, Line of Duty Memorial
A3410 2705 Gifts& Donations $1000.00
A3410-5460 12100 Program Supplies FirePrevention $300.00
09/11/01
A3410 5225 12100 Other Equipment FirePrevention $300.00
09/11/01
A3410 5475 12250 Property Maintenance Support $400.00
09/14/01 08/31/01 Fire Watch Detail, Delta Phi, 100 Cornell Ave (5hrs@Codes) FF J Cook
A3410-2690 Other Compensation Lost $170.00
A3410-5125 12100 Overtime FirePrevention $170.00
09/20/01 IFD Bunker Graduation
A3410 2705 Gifts& Donations $750.00
A3410 5435 12450 Contracts VolunteerService $750.00
09/20/01 FPB- Public Education Materials Gift
A3410 2705 12100 Gifts& Donations FirePrevention $200.00
A3410 5435 12100 Contracts FirePrevention $200.00
10/02/01 Eagles- Digital Camera Donation
A3410 2705 Gifts& Donations $500.00
A3410-5225 12100 Other Equipment FirePrevention $500.00
10/02/01 Eagles-JFSIU Donation
A3410 2705 Gifts& Donations $1500.00
A3410-5210 12100 Office Equipment FirePrevention $1500.00
10/04/01 Tanker Rollover, 2554 Spencer Rd (34/96)
A3410 2690 Other Compensation Lost $1002.56
A3410 5125 12200 Overtime Response $1002.56
Ithaca Fire Department Revenue $52,148.13 Expense $52,148.13
City Clerk - Request to Transfer Funds for Voting Booth Repairs
and Rentals
WHEREAS, due to the recent voting problems in Florida, the City
Clerk has attempted to ensure that all of the City' s voting
machines are operating properly, and
WHEREAS, it has been determined that twelve of the twenty-three
City voting machines were in need of repairs with an estimated
repair cost of $8, 150, and
WHEREAS, due to the new election sub-districts designated this
year, the City must rent four additional voting machines at an
estimated cost of $2, 200, and
WHEREAS, the rental charge can be applied to the purchase of
handicapped accessible voting machines in 2002 , and
WHEREAS, the 2001 Election Budget does not have sufficient funds
to cover the cost of the voting machine repairs and rentals;
now, therefore, be it
RESOLVED, That Common Council hereby authorizes the transfer of
funds in the amount not to exceed of $10, 000 from account A1990
Unrestricted Contingency to account A1450-5477 Election
Equipment Parts for the purposes of repairing and renting said
voting machines .
CITY OF ITHACA
V ftit 108 East Green Street Ithaca, New York 14850
•t
OFFICE OF THE CITY CLERK
RPoRA�O Telephone: 607/274-6570
MEMORANDUM
To: Steven Thayer, Deputy City Controller
From: Julie Conley Holcomb, City Clerk
Date: October 1, 2001
Subj : Voting Machines
In April, 2001 the Tompkins County Board of Elections
developed a voting machine maintenance and evaluation guide
in response to complications experienced during the 2000
presidential race:
"The drama in Florida after the November 7, 2000
presidential race has sparked a national conversation about
the use of antiquated voting machines and electoral rules. "
... one welcome outcome of this debate likely will be
attempts to modernize equipment at all levels of
government. " (Center for Voting and Democracy) The Board
of Elections stated that election reform would continue to
be a hot topic in 2001 and with great focus on the
condition of voting machines and the entire process of
voting.
In an attempt to ensure that all of the City' s voting
machines were in good operational condition I hired an
Election Custodian to evaluate each voting machine and
compile a listing of all machines that were defective and
in need of further maintenance.
Twelve of the City' s twenty-three voting machines were
deemed in need of repair. As we implemented an annual
preventative maintenance program through another voting
machine company several years ago, we were not prepared for
the deteriorated condition our voting machines were in.
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
To date six machines have been repaired at a cost of
$4, 375. Four more machines were repaired today, the cost
is undetermined at this time. Two machines had to be
transported to the service center and a repair estimate has
been received at the cost of $3, 768 .
Furthermore to put a voting machine in the new election
sub-districts designated this year, the City must rent four
voting machines at a expense of $2, 200 (these funds will be
applied toward the purchase of these machines in 2002 to
replace machines that are not handicapped accessible or
print-o-matics . )
My current election budget only has approximately $2, 500 of
surplus funds, therefore, I respectfully request $10, 000 to
be transferred into account A1450-5477 to cover the costs
of voting machine repair and rental .
Please feel free to contact me if you have any questions or
concerns regarding this matter.
p INVOICE Your Complete Election Company
Rental, Sales and Service
t Iffum"@ Wa(MaaM OMadadMdRaIMQ aado
b _ � 1 11311MIS ION 20857
P.O. BOX 261
GERRY, NEW YORK 14740
Phone (716) 287-2090 FAX (716) 287-2092
SOLD CITY OF ITHACA SHIPPED
TO: TO:
108 E. Green St.
Ithaca, NY 14850
L Julie C. Holcomb, City Clerk
REQUIRED JOB TERMS DATE PURCHASE ORDER NO.
net 30 8/28/01
QUANTITY DESCRIPTION PRICE
Voting machine service & repairs performed -
#118433-service charge/inspection $ 98.00
-removed & replaced U-2011-30 Curtain cable 9.57
if it " (26) I-1510-Z counter assemblies 1,115.40
-
It It
" complete electrical wiring 59.40
of It
" #5535-S Horseshoe springs 10.23
it of U-1547-Z curtain rack system 63.36
-2.5 hrs. labor 137.50
Sub total 19493.4.6
#118335-service charge/inspection 98.00
-removed & replaced U-2011-30 Curtain cable 9.57
of " " #5535-S Horseshoe springs 10.23
it M-1532-30 Paper roll 21.67
-removed counter assemblies from mach. #132793 & installed into
this machine parts n/c
-complete counter lubrication 179.07
-repaired main channel unit
-2.5 hrs. labor 137.50
Sub total 456.04
AUG 3 Q ?00
t y
1
#118596-service chargefinspection $ 98.00
-removed & replaced U-2011-30 curtain cable 9.57
-removed & replaced #5535-S horseshoe springs 10.23
" " At (29) 1-1510-Z counter assemblies 1,244.10
" Ad " curtain delay unit 20.79
-switched one voting pointer n/c
-set after election system properly
-2.5 hr. labor 137.50
Sub total 1,520.19
#76403-service chargetinspection 98.00
-removed & replaced u-2011-30 curtain cable 9.57
" electric cord set 18.48
" at
Ad #5535-S horseshoe springs 10.23
-set after election system properly
rethreaded paper roll
-.5 hr. labor 27.50
Sub total 163.78
#142830-service chargelnspection 98.00
-test pack 4.85
-removed & replaced U-2011-30 curtain cable 9.57
" " #5535-S horseshoe springs 10.23
" U-2145-Z caldwell unit 30.80
" light starter 5.34
At " M-3132-30 paper roll 21.67
-replaced platen pawl 1.91
-.5 hr. labor 27.50
Sub total 209.87
#150537-service chargerinspection 98.00
-(3) test packs used 14.55
-removed & replaced one 1-5000-Z counter assembly 42.90
" " L-3329 walking beam 7.95
" " C-2305-1-Z right side link 12.35
" U a #3 door interlock 14.03
-complete counter lubrication 179.07
-repaired platen channel & aligned
-adjusted 1-latch assembly
-re-hooked counter assembly#25
-2.5 hr. labor 137.50
(Fuel surcharge, per stop) 25.00
Sub total 531.35
GRAND TOTALS $4,374.69
7��4�ZldZtl
2
Wlff DULG�aC�aOaC ONWIN E MOR Oado
& ELECTION DENTAL DIVISION
P.O. Box 261
GERRY, NEW YORK 14740
Phone (716) 287-2090 Fax (716) 287-2092
Rentals; Sales, & Service
August 30, 2001
Julie C. Holcomb, City Clerk
City of Ithaca
108 E. Green St.
Ithaca, NY 14850
Dear Ms. Holcomb;
We have completed our examination of damaged voting machines
#161320 & #132793 and are submitting the following cost estimates for
your consideration and approval.
When completed, the machines will be restored to first-class operational
condition.
#161320 PARTS LABOR HRS.
-remove & replace top casting 0-2015 32.89 1.2
" " " miter gear 0-2018 21.45 .5
" " (14 pinion gear 0-2030-Z 43.18 1.0
" " " (300) voting pointers 435.00 3.0
" " " J-hook assembly 52.40
" " " rear center door B-3162-30 117.61 2.5
" " curtain cable U-2011-30 9.57 .2
" caldwell unit U-2145-Z 30.80 .3
-lubrication of(30) counter assemblies 179.07
-refinish two-tone paint 43.80 3.2
-test packs (2) 9.70
1
Your Complete Election Company.
-test packs (2) 9.70
-final inspection& cleaning 2.5
Labor(14.4 hrs. @ $55/hr.) _ $ 792.00
Parts 975.47
Transportation + 100.00
TOTAL $1,867.47
#132793 PARTS LABOR HRS.
-remove & replace curtain snap & stud 3.95 .6
paper roll systems 151.25 3.2
platen assembly M-2101-1-Z 62.70 1.5
-repair V2" bow in front plate assembly 15.0
- " right case end 1.8
-refinish two-tone paint 43.80 3.2
-test packs (2) 9.70
-final inspection & cleaning 2.5
Labor(27.8 hrs. @ $55/hr.) _ $1,529.00
Parts 271.40
Transportation + 100.00
$1,900.40
If the above estimates are acceptable, please sign one copy and return
for processing.
Thank you for the opportunity to be of service.
Respectfully submitted,
Dale L. Marshall
President
DATED:
AUTHORIZED SIGNATURE:
/c
2
SERVICE REQUEST FORM
PLEASE ENTER MY REQUEST TO YOUR SERVICE SCHEDULE-
COUNTY, CITY OR TOWN
OF: City of Ithaca STATE: New York
MAILING ADDRESS: 108 E. Green St . , Ithaca, NY 14850
CONTACT NAME: Julie C. Holcomb TITLE: City Clerk
TELEPHONE:( 6 0 7) 274-6S70
List machines to be functionally inspected and/or repaired.
MACHINE# OBLEM:
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inti M h ;h S I needs gl•,.lerrd
Nq2-7 -Public Coes ,'n Lc k-- nay ward
Ws nn cL tnas1r► irr
0oVer �q
REMIT TO: VOTING MACHINE SERVICE CENTER, INC.
P.O. BOX 261
GERRY, NEW YORK 14740
OR FAX: 1-800-343-VOTE (8683)
SERVICE REQUEST FORM
PLEASE ENTER MY REQUEST TO YOUR SERVICE SCHEDULE-
COUNTY, CITY OR TOWN
OF: City of Ithaca STATE: New York
MAILINGADDRESS: 108 E. Green St . , Ithaca, NY 14850
CONTACTNAME: Julie C. Holcomb TITLE: City Clerk
TELEPHONE:(6 0 7 ) 274-6570
List machines to be functionally inspected and/or repaired.
MACHIN_ E# PROBLEM: '/ +/
Z 5 9� t SSi ro 01��I I n u o,\ t t tt�(,k ' hta j S CQ1 ver�.l� 0-1zP A
hid a( ate .
REMIT TO: VOTING MACHINE SERVICE CENTER, INC.
P.O. BOX 261
GERRY, NEW YORK 14740
OR FAX: 1-800-343-VOTE (8683)
Finance/Controller - A Resolution of the City of Ithaca,
Providing for executions of an agreement for natural gas supply
pursuant to public bid conducted by the Municipal Electric and
Gas Alliance as the Consultant of the City of Ithaca
The Common Council of the City of Ithaca hereby resolves as
follows :
That the office of the Mayor is hereby authorized and directed
to execute and deliver to the
an Agreement for natural gas supply service, a copy of which is
attached hereto and made a part hereof, and be it further
RESOLVED, That the conditions, price, duration and term, purpose
and objective, manner and extent of payments, organizational
structure and manner in which personal property shall be
acquired, managed and disposed of, are set forth in the attached
Agreement, and be it further
RESOLVED, That the City of Ithaca may participate in the
cooperative agreements to procure services and products
described in such Agreement, and that the Mayor is hereby
authorized and directed to execute such agreements whenever
necessary and appropriate .
FpM, MM N
, ,
f�CT 1 2001
MUNICIPAL ELECTRIC &GAS ALLIANCE By
9 Sheldon Guile Boulevard•Owego New York 13827
Phone:(607)687-2380,Fax:(607)687-4236
TO: Municipal Electric and Gas Alliance Participants
FROM: Steven C. Hendrickson, MEGA Executive Director
DATE: October 15,2001
SUBJECT: Natural Gas Bid(w/enclosure)
I am pleased to inform you that the Municipal Electric and Gas Alliance has this week issued a
bid offering for natural gas supply service to our municipal and private participants for the
coming two to three years. We expect to offer you vastly improved pricing,thanks to current
market conditions and the growing strength of our Alliance program.
Bids are due at Noon, October 19,2001 in our office in Owego.
As a participant in the Alliance, your accounts are summarized in the bid document, so that
prospective bidders know the shape and size of our natural gas program.
Whether you are an existing natural gas customer through the Alliance, or are newly affiliated,
you will have the opportunity to lock in a fixed price for natural gas supply for up to three years
as a result of this bid. As markets are currently quite favorable for a long-term lock-in,we expect
to recommend a three-year price at the conclusion of the bid process.
Timetable for Action
Our schedule calls for conclusion of an Alliance master agreement with the supplier by October
24. Subsequently,the-supplier-will provide you with a-standard supply agreement-that has been
reviewed and approved by the Alliance staff and consultants.
If your procedures require adoption of a resolution prior to executing such an agreement, a model
resolution is enclosed for your reference. Both new and existing customers should execute the
agreement as soon as possible in November,to lock in savings right away, and(for existing
customers whose agreements are up for renewal now)to avoid any interruption in service.
Therefore,please plan on giving the natural gas agreement a place on your agenda for
November.
If you have any questions,please do not hesitate to contact me directly at 607-687-2380.
Member Counties:Broome, Cortland, Otsego, Schuyler, Tioga, Tompkins
FORM OF RESOLUTION
Resolution No.
TITLE: A Resolution of the
(Name of Municipality),Providing for executions of an agreement for natural gas supply
pursuant to public bid conducted by the Municipal Electric and Gas Alliance as the
Consultant of the
(Name of Municipality).
Adoption moved by
Seconded by
The (Name of governing body)
of (Name of Municipality) hereby resolves as
follows:
1. The (office of Chief Executive Officer) is hereby
authorized and directed to execute and deliver to
(Name of Company) an Agreement for natural gas supply service, a copy of which is
attached hereto and made a part hereof.
2. The conditions, price, duration and term, purpose and objective, manner and extent of
payments, organizational structure and manner in which personal property shall be
acquired, managed and disposed of, are set forth in the attached Agreement.
3. That (Name of municipality) may participate in the cooperative
agreements to procure services and products described in such Agreement, and that
(Chief Executive Officer)is hereby authorized and
directed to execute such agreements whenever necessary and appropriate.
RESOLVED at a duly convened public meeting held this day of
Name of Municipality
By: ATTEST:
Title: Clerk
REVENUE ANTICIPATION NOTE RESOLUTION DATED NOVEMBER 7,
2001.
A RESOLUTION DELEGATING TO THE CITY CONTROLLER OF THE
CITY OF ITHACA, TOMPKINS COUNTY, NEW YORK, THE POWER TO
AUTHORIZE THE ISSUANCE OF AND TO SELL, FROM TIME TO TIME
AND DURING ANY FISCAL YEAR, REVENUE ANTICIPATION NOTES OF
SAID CITY IN ANTICIPATION OF THE COLLECTION OR RECEIPT OF
REVENUES ESTIMATED TO BE RECEIVED BY SAID CITY.
BE IT RESOLVED, by the Common Council of the City of Ithaca, Tompkins County,
New York, as follows:
Section t_ The power to authorize the issuance of and to sell, from time to time and
during any fiscal year, revenue anticipation notes of the City of Ithaca, Tompkins County, New
York, including renewals thereof, in anticipation of the collection or receipt of revenues estimated
to be received by said City is hereby delegated to the City Controller, the chief fiscal officer. Such
notes shall be of such terms, form and contents, and shall be sold in such manner as may be
determined by said City Controller, pursuant to the Local Finance Law.
SPctinn 2. This resolution shall take effect immediately.
911337.1
CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2001
A1990
UNRESTRICTED
CONTINGENCY
BALANCE UNRESTRICTED CONTINGENCY 10/29/01 $1Q,575.00
RESTRICTED
CONTINGENCY
Work Environment Task Force Funds Council $35,000.00
Downtown Marketing Study Council $10,000.00
Youth Recreation Partnership Facility Study Council $15,000.00
Contractual Salary Increases Council $38,182.00
Funds from 2000 Contingency balance Council $0.00
Council $0.00
Council $0.00
Council $0.00
BALANCE RESTRICTED CONTINGENCY 10/29/01 12LI82.00
BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 10/29/01 $105,757.00
November COUNCIL PROPOSED RESOLUTIONS:
Voting Booth repairs and rentals $10,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
$10.000.00
Balance Unrestricted Contingency after November Proposed Resolutions $575.00
CITY OF ITHACA—UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2001-10/29/01
COUNCIL TYPE OF CONTINGENCY ACCOUNT
MONTH AMOUNT CONTINGENCY TITLE DESCRIPTION TRANSFERRED TO
Jan-01 $16,000.00 RESTRICTED Prior Year To fund Executive Unit Compensation Study A1430-5435
$50,000.00 UNRESTRICTED To fund outside litigation fees A1420-5435
Feb-01 No Activity
Mar-01 $150.00 UNRESTRICTED To fundsponsor of celebration room full of sisters luncheon A1012-5435
$0.00 RESTRICTED
Apr-01 $10,000.00 UNRESTRICTED To fund Senior Network Administrator salary increase A1320-5110
$475.00 UNRESTRICTED To fund ICLEI activity A8020-5225
$5,000.00 UNRESTRICTED To fund South of the creek traffic study A9950.9
May-01 $1,800.00 UNRESTRICTED To fund First Friday of Central NY for 2001 partial A1012-5435
$0.00
$0.00
Jun-01 $5,000.00 UNRESTRICTED To fund outside legal assistance for exterior prop.maint.&Tele.Ordinance A1420-5435
$2,000.00 UNRESTRICTED To fund hours increase for clerks office admin sec 35 to 40 A1316-5110
Jul-01 $12,325.00 RESTRICTED Council To fund Executive Unit Compensation adjustments per evaluation Various
$0.00
$0.00
$0.00
$0.00
Aug-01 $15,000.00 UNRESTRICTED To fund the demolition of 254 Floral Ave Building A3620-5435
$0.00
$0.00
$0.00
$0.00
$0.00
Sep-01 $9,518.00 RESTRICTED Council To fund contractual salary increases Various
$0.00
Oct-01 $0.00
$0.00
$0.00
Nov-01 $0.00 UNRESTRICTED
$0.00 UNRESTRICTED
Dec-01 $0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
1127,268,00
_ SUMMARY AMOUNT
UNRESTRICTED CONTINGENCY $89,425.00
RESTRICTED CONTINGENCY 12L843.00
TOTAL 7.268.00
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
OFFICE OF THE CONTROLLER
��RA780 Telephone: 607/274-6576 Fax: 607/272-7348
NOTICE OF CHANGE OF MEETING
THE REGULAR MEETING OF THE BUDGET AND ADMINISTRATION COMMITTEE
FOR OCTOBER, 2001 HAS BEEN CHANGED AS FOLLOWS:
DATE: MONDAY, OCTOBER 29, 2001
TIME: FOLLOWING 7 : 00 PM BUDGET MEETING
LOCATION: COMMON COUNCIL CHAMBERS, CITY HALL
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
memorandum
Date: September 27, 2001
To: ALL DEPARTMENT HEADS
Cc: Common Council
From: DOMINICK R. CAFFERILL
RE: OFFICIAL NOTICE OF BUDGET AND ADMINISTRATION
COMMITTEE MEETING
A regular meeting of the Budget and Administration
Committee will be held MONDAY, OCTOBER 29, 2001 at
the conclusion of the 7 :30 P.M. Budget Meeting in
the Common Council Chambers, City Hall.
Any Department having items to be discussed at
the Budget and Administration Committee meeting on
MONDAY, OCTOBER 29, 2001, should have the
information to my office, in writing, by 4 :30 P.M. ,
Monday, October 22, 2001.
Any items coming in after that time and date
will be held over until the next regularly scheduled
Budget and Administration meeting.
All items to be presented must be complete and
have sufficient backup information. It is also
recommended that a representative from the
Department be in attendance at the Budget and
Administration Committee meeting to answer any
questions that may arise .
DRC:cs
1
„Carol Shi e-Re Tax Foreclosure roperties Pa e 1
From: Patricia Dunn
To: Bohn, Nels; Cafferillo, Dominick; Cohen,Alan J....
Date: Wednesday, September 19, 2001 2:15:30 PM
Subject: Re: Tax Foreclosure properties
I am a bit hesitant to have this item put on this months B&A agenda unless it is simply for purposes of
discussion. One of the reasons for my hesitancy is that there is a state of NY emergency ruling tolling the
statutes of limitations in all civil and criminal proceedings until further notice. The City cannot turn over the
property until it has a judgment in foreclosure and has filed its deed.Although the City may file for such a
judgment at any time, the property owner could make an argument(which could well be successful)that
but for the terrible tragedy last week, he would have been able to redeem his property before foreclosure.
In my opinion,we are better off to wait until the State lifts its emergency rule before filing for a judgment.
Patricia
>>> Debra Parsons 09/19 1:36 PM >>>
We were prepared to file the final papers on Friday, although events have delayed that. All of the taxes,
with the exception of the those on 1022-24 N.Tioga Street have been paid. It is also possible that the
owner will still redeem it within the next week or so. He has so indicated to me on the phone.
I have called Paul Mazzarella. He says INHS would be interested in this property if it remains unpaid and
if it is offered to them.
I would like to put this on the B &A agenda. We need to fix a final date for redemption, and to discuss the
possible transfer to INHS.
CC: Shipe, Carol
/P(�
Vol
Y14
Carol Shi e-Re: Tax Foreclosure ro erties Pa e 1
From: Debra Parsons
To: Alan J. Cohen; Dominick Cafferillo; H. Matthys V...
Date: Wednesday, September 19, 2001 2:43:53 PM
Subject: Re: Tax Foreclosure properties
Let's defer this until October then. If it is to be redeemed,that should have happened by then.
Thanks Patricia.
>>> Patricia Dunn 09/19 2:15 PM >>>
I am a bit hesitant to have this item put on this months B&A agenda unless it is simply for purposes of
discussion. One of the reasons for my hesitancy is that there is a state of NY emergency ruling tolling the
statutes of limitations in all civil and criminal proceedings until further notice. The City cannot turn over the
property until it has a judgment in foreclosure and has filed its deed. Although the City may file for such a
judgment at any time, the property owner could make an argument(which could well be successful)that
but for the terrible tragedy last week, he would have been able to redeem his property before foreclosure.
In my opinion, we are better off to wait until the State lifts its emergency rule before filing for a judgment.
Patricia
>>> Debra Parsons 09/19 1:36 PM >>>
We were prepared to file the final papers on Friday, although events have delayed that. All of the taxes,
with the exception of the those on 1022-24 N.Tioga Street have been paid. It is also possible that the
owner will still redeem it within the next week or so. He has so indicated to me on the phone.
I have called Paul Mazzarella. He says INHS would be interested in this property if it remains unpaid and
if it is offered to them.
I would like to put this on the B &A agenda. We need to fix a final date for redemption, and to discuss the
possible transfer to INHS.
CC: Carol Shipe
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
OFFICE OF THE CONTROLLER
►TEo Telephone: 607274-6576 Fax:607272-7348
DATE: Sept. 19, 2001
OUR FAX #607-272-7348
TO: NAME Patricia Vaughan
FAX # 273-7484
FROM: Carol Shipe
SUBJECT: E-mail from Patricia Dunn for B & A
NOTES: Attached are 2 e-mails that Dom received this afternoon.
When I asked him about it, he said to check with you.
especially Debbie Parsons' reply about the October meeting-
Would you please advise me if you want it on this month's
B & A agenda? Thank you. Will you be stopping in tomorrow
to go over the items? Let me know.
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"M Equal Opportunity Employer with a commitment to workforce diversification." zo