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Home My WebLink AboutMN-B&A-2001-10-18- Budget Meeting BUDGET MEETING MINUTES OCTOBER 18, 2001 2 . Coimnunity Police Board The Mayor proposed a 2002 Community Police board budget in the amount of $8, 150 . This reflected a zero percent increase from 2001 . It also included the carry-over amount from 2001, estimated at $2, 800 . Community Police Board Chair Marianne Graham was present to discuss the budget with the Committee . After a discussion, the Community Police Board Budget remained unchanged. 3 . Capital Projects The Mayor proposed a 2002 Capital Project amount of $7, 179, 607 . The General Fund portion is $2 , 470, 607 . Mayor Cohen stated he followed the CIRC recommendations with a few exceptions. Cohen explained he did not fund the Seneca Street Parking Garage repairs because of the need to capitalize much of the Street and Road Construction operating items. He was trying to keep the total bond amount down. It was noted that the 2002 budget would be paying off $3 , 028, 398 in General Fund principal . Cohen explained that the Six Point Plan Improvement project at $500, 000 is a place marker. He further explained that there is the possibility that a much larger project will be required in the near future . The $500, 000 is not designated to one aspect of the Six Point Plan project . A discussion concerning the Seneca and Green Street Garages followed. It was noted that Supt . Gray had requested that both garages get $500, 000 worth of needed maintenance work done in 2002 rather than doing the major renovation work that is needed. The Committee agreed to place these items on the further discussion/action list . Civil Engineer West and HR Director Michell-Nunn presented a request to fund a Capital Project for City Hall Second Floor Renovations in the amount of $731, 000 . West explained that due to increases in staff in HR and IT, the floor needs to be renovated to handle the additional staff . A design and proposed budget has been established. A discussion regarding the project followed. The Mayor did not include this project in his budget . The project does not include the IT space that is currently being renovated. Alderperson Blumenthal suggested that the entire City Hall building should be looked at instead of just the second floor or renovating the building floor by floor. The Committee agreed to place this project, or an alternative 2 BUDGET MEETING MINUTES OCTOBER 18, 2001 to this project, on the further discussion/action list . Alderperson Hershey suggested the project be delayed a year due to the tight financial year the City is facing. A discussion followed concerning the purchase of a striper machine, and the need to find an alternative striping method. Controller Cafferillo stated that he will add to the Capital funding: the annual GIS project in the amount of $25, 000 and the IT additional force account work by the IT Department . The committee voted, 9-0, to recess the meeting to have a Special Meeting of Common Council . Alderperson Sams arrived during the Capital Budget discussion, and Alderperson Taylor was excused for the remainder of the budget meeting. 4 . Police Department Budget Review The Mayor proposed a 2002 Police Department Budget in the amount of $7, 394 , 031 . After the Committee voted, 8-0, to reconvene, Police Chief Basile and Deputy Police Chief Barnes were present to discuss their budget . Chief Basile stated that he would operate with the budget proposed by the Mayor with the following areas of concern. Basile noted the following two items to the Committee : Staff development cut from $44, 000 to $10, 000 The Mayor' s budget does not fund the Deputy Police Chief position held by Glenn Sharshon, who will retire December 31, 2001 . Chief Basile suggested that the budget for staff development be restored and the Deputy Police Chief position be filled. The Chief explained the training and the conferences that won' t be taking place in 2002 as a result of the budget cut . He explained he would maximize the training with what is available. A discussion followed regarding training grants and time record software. It was noted that the COPS grant will be in its final year in 2002 . Alderperson Sams recused herself from voting on the Police Department Budget . No changes were made to the Police Department Budget . 3 BUDGET MEETING MINUTES OCTOBER 18, 2001 5 . Fire Department Budget Review The Mayor proposed a 2002 Fire Department Budget in the amount of $6, 055, 645 . Fire Chief Wilbur, Deputy Chief Dorman and Admin. Assistant Camp were on hand to discuss their budget . Chief Wilbur stated that he understands the City' s financial situation, but he noted that his optional budget includes the request for 10 additional firefighters and emergency operations funding. Chief Wilbur explained that the 2002 budget includes grants for the National Weather Service and the annual emergency management drill . A discussion concerning emergency management followed. Chief Wilbur further explained that the Fire Department is working with Ithaca College on many in-kind funding areas, such as : bunker support; emergency dispatch, FEMA Fitness grant and National Weather Service transmitter location. After the discussions, the Fire Department' s 2002 Budget remained unchanged. 6 . GIAC Budget Review The Mayor proposed a 2002 G. I .A.C. Budget in the amount of $1, 190, 993 . GIAC Director Fort and Deputy Director Thomas discussed their budget with the Committee. Director Fort stated she understood the difficult times the City is in and agreed with the Mayor' s budget except for two areas . Director Fort requested that the following two items are needed in the GIAC Budget to carry out the Youth Programs : The $600 reduction in overtime - The $5, 000 in Program Supplies Fort explained that the overtime is needed for the operation of the Pool and for the maintenance staff . The program supplies is needed for all of the Center' s programs. After a discussion, the Committee agreed to place the two requests on the list for further discussion/action. A discussion followed concerning fees and staff vacancies at GIAC. It was noted that the last fee increase was last year. Currently, GIAC has five vacancies. The Mayor also did not fund one vacant 17 hour Youth Development Program Leader. After a discussion regarding starting salary amounts, the 2002 GIAC Budget remained unchanged. 4 BUDGET MEETING MINUTES OCTOBER 18, 2001 The meeting adjourned at 10 :40 P.M. 5 2002 Bud et for further Discussion/Action List. 2002 Project Cost Account Budget$Impact Meeting Date: Item From 10/9/01 meeting: Attorne : Increase hours of Associate Attorney from 35 to 40 hours A1420-5110 $ 5,296.00 Elections: Acquire 3 voting machines through capital project $ 7,500.00 $ - Human Resources: Increase Training and staff development A1430-5440 $ 16,000.00 Capital Pro'ects: Renovations to second floor $ 731,000.00 $ - From 10/16/01 meeting: Ca ital Pro'ects: Increase Computer Network project for force work by the IT Department staff $ 40,604.00 $ - From 10/18/01 meeting: Capital Projects: Green Street and Seneca Street Garage $ 500,000.00 each garage $ maintenance-improvements GIS annual improvements from Planning $ 25,000.00 $ - GIAC Restoring OT funds for pool&Maintenance staff A7311-5125 $ 600.00 Restoring funds for program supplies A7311-5460 $ 5,000.00 Total potential net increase(decrease)to Mayor's proposed budget after meetings from 10/9,10/16,10/18,10/25,10/29/01: $ 26,896.00 City of Ithaca Budget Schedule 1 Page 1 2002 Budget Adjustments ilevenuesl I Amount Mayor's Recommendation $ 31,583,817.00 Net increase in Mayor's Budget Revenues through 10/16/01 meeting $ - Balance Mayor's Revenues prior to Budget meeting of 10/18/01 $ 31,583,817.00 Action taken during meeting of 10/18/01: No action taken Mayor's adjusted Revenues as of conclusion of 10/18/01 Budget meeting $ 31,583,817.00 Net increase in revenues from 10/18/01 meeting $ - Combined net increase in Mayor's Revenue after 10/9, 10/16, 10/18, 10/25 and 10/29/01 meetings $ - Combined net increase in Mayor's Budget(Revenues and Appropriation)after 1019, 10116, 10118, 10/25 and 10/29/01 meetings $ - City of Ithaca Budget Schedule 2 Page 1 2002 Budget Adjustments Appropriations Amount Mayor's Recommendation $32,083,821.00 Net increase in Mayor's Budget Appropriations through 10/16/01 meeting $ - Balance Mayor's Appropriations prior to Budget meeting of 10/18/01 $32,083,821.00 Action taken during meeting of 10/18/01: No action was taken $ - Mayor's adjusted Appropriations as of conclusion of 10/18/01 Budget meeting $32,083,821.00 Net increase in Appropriations from 10/18/01 meeting $ - Combined net increase in Mayor's Appropriations after 10/9, 10/16, 10/18, 10/25 and 10/29/01 meetings $ - City of Ithaca Schedule 3 Page 1