HomeMy WebLinkAboutMN-B&A-2001-02-28 BUDGET AND ADMINISTRATION COMMITTEE
FEBRUARY 28, 2001
7:30 P.M.
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Common Council
1 . Request for City Sponsorship of 5 Women to go to Auburn
Event - Resolution
B. Fire Department
1 . Report on Emergency Management
C. DPW
1 . Request to Amend West State Street Capital Project
2 . Request to Amend Authorization to Stearns & Wheler Contract
for Regional DEIS - Discussion/Possible Resolution
D. Reports
1 . Mayor' s Report
2 . Council Members' Announcements
3 . Next Month' s Meeting: TUESDAY, MARCH 27, 2001
Mr. Lawrence Fabbroni, P.E. February 16, 2001
City of Ithaca DPW Page 2
The revised SEQRA commitment of$34,000 and the original SJS commitment for Amendment
No. 2 of$20,000 results in an estimated cost of$54,000 per municipality.
The following items are enclosed herein:
• Original scope for Amendment No. 2, including SEQRA
• Revised SEQRA scope summary
• EIS subconsultant (Chazen Associates) proposal.
Please review and call if you have any questions or comments. Stearns & Wheler will issue a
final amendment and scope for the revised SEQRA work.
Very truly yours,
Thomas W. Friedrich, P.E.
Senior Project Manager
TWF/jlb
Enclosures
cc: Gerald Hook,P.E., Stearns&Wheler(w/enc.) Susan Blumenthal,City of Ithaca(w/enc.)
Brent Cross,Village of Cayuga Heights(w/enc.) Stephen Farkas,Town of Lansing(w/3 enc.)
Bud Shadduck,Town of Lansing(w/enc.) Dan Walker,Town of Ithaca(w/enc.)
David Herrick,T.G.Miller(w/enc.) Susan Brock,Brock&Schwab,LLP(w/enc.)
Mary Russell,Town of Ithaca(w/enc.) Martha Robertson,Town of Dryden(w/enc.)
Cathy Valentino,Town of Ithaca(w/enc.) Joan Spielholz,Common Council(w/enc.)
Patricia Vaughan,Common Council(w/enc.) Paulette Manos,Common Council(w/enc.)
Noel Deseh,Chamber of Commerce(w/enc.) Mark Varvayanis,Town of Dryden(w/enc.)
Bill Gray, City of Ithaca(w/enc.) Kate Hackett,Tompkins County(w/enc.)
Charlie Hatfield,Town of Dryden(w/enc.)
Tracy Farrell,City of Ithaca Common Council(w/enc.)
Walter Lynn,Trustee,Village of Cayuga Heights(w/enc.)
The Honorable Alan Cohen,Mayor,City of Ithaca(w/enc.)
JoAnn Cornish,City of Ithaca Planning Department(w/enc.)
The Honorable Donald Hartill,Mayor, Village of Lansing(w/3 enc.)
The Honorable Ronald Anderson,Mayor,Village of Cayuga Heights(w/enc.)
Cleudora\attach\Fabbroni,Larry-Ithaca TWF 03.doc
Common Council - Request Sponsorship of Celebration
WHEREAS, the Cornell-Ithaca Partnership is requesting the City
to sponsor five area women to attend the Room Full of Sisters
luncheon in Auburn on March 8, 2001, and
WHEREAS, the event will celebrate womanhood and costs $30 per
person, and
WHEREAS, the cost of the sponsorship of five women to attend the
event will be $150; now, therefore, be it
RESOLVED, That Common Council hereby approves the sponsorship of
five women from our community to attend the Room Full of Sisters
luncheon on March 8, 2001 at a cost not to exceed $150, and be
it further
RESOLVED, That said funds shall be transferred from account
A1990 Unrestricted Contingency to account A1012-5435 Community
Services .
Cornell-Ithaca
-�* Partnership
./
CI-AWorking Together for Our Community !;
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February 9, 2001
City of Ithaca Common Council
Pat Vaughan B&A Chairwomen
108 E. Green Street
Ithaca, NY 14850
Dear Common Council,
In celebrating March as women's history month, Gwen Webber-Mcleod and
Melina Carnicelli of Treble Associates have invited other women to attend the
"Room Full of Sisters" luncheon to celebrate our womanhood.This is the 7th
annual luncheon held for this event,which was hosted in Ithaca in 1997. The goal
is to create an intergenerational and international audience of women to include
high school and college students, middle age women, and elderly women. The
event, however,costs$30 per person and we are requesting your sponsorship of
five women to attend the function. Many students and elderly women in our
community may not have extra funds to attend such an event, and would greatly
appreciate your sponsorship. The Cornell-Ithaca Partnership is covering the cost
of transportation to this event.
It will be a day of activities that support and promote women's empowerment. Two
confirmed special guests will be poet laureate Dr. Mona Lake Jones and Native
American songwriter Joanne Shenandoah. Senator Hillary Rodham Clinton has
also been invited but we are awaiting confirmation.This event will be held at the
Holiday Inn in Auburn from 10:00am -3:00pm on March 8, 2001. Every woman
attending is encouraged to bring something to read, sing, or share as they
participate in this celebration. This is a collaborative effort as indicated by the
attached list Thank you in advance for your kind donation.
Sinc ,
atricia B. Pollak Diann Sams
Director of Cornell-Ithaca Partnership Special Events Coordinator
a --7 1
Attch:
313 N. Aurora St., Ithaca, NY 14850 607.216.0510 Fax 607.216.0511 a-mail COPC@cornell.edu
A Community Outreach Partnership Center (COPC) funded by the U.S. Department of Housing and Urban Development (HUD),
Cornell University, The City of Ithaca, and Ithaca Community agencies and organizations, cooperating.
i
List of collaborators:
Human Services Coalition Marge Dill
Boynton Middle School Shmeenk
Police Benevolent Association Amanda St Denis
Cayuga Kiwanis Club Mimi meligrito
Multicultural Resource Center Audrey Cooper
Community Dispute Resolution Center Leslyn McBean
Tompkins County Board Of Representatives Suzanne Davis
Women's Community Building Pat Vaughan
Cornell-Ithaca Partnership Patricia B. Pollak
Southside Community Center Christine Barksdale
Tompkins County Senior Citizens Arline Wooley
Greater Ithaca Activities Center Marcia Fort
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Treble Associates" 7th Ann-taiar,
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March. is Women's History Month
and since 1994 the women of Trebie Associates
have invited other women and girls to celebrate in March
with a luncheon gathering to honor "all of who we are."
Treble partners, Gwen Webber-McLeod and Melina
Carnicelli, invite you for lunch on March 8 in celebration
of all women. Please bring something to read, sing or tell
(be brief, please)that celebrates our womanhood . . . and
bring a guest so that we may celebrate her among us.
In keeping with the theme of celebrating and honoring
women, vendors of unique products by and for women
have been invited to show and sell their wares.
March i 2001
Holiday
iAuburn, New York
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(Students: $22)
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,. Reservations by March 1.
Payment taken at the door.
Meal Choices
Seafood Open Seating ,rr
Chicken
Vegetarian
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available V&
advance,notice
Call TodayVI`4
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315.253.3664
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Please be ready to indicate meal choice.
WEST STATE STREET RECONSTRUCTION, SUMMER / FALL 2001
The West State Street project entails a total reconstruction of pavement, street-
scape and underground facilities. The initial phase of work was completed on
the 300 block of West State Street by Department of Public Works crews and
IURA contractors two years ago for a cost of$425,000.
The current project includes the 100, 200, 400 and 500 blocks of the street—
from Cayuga Street to Albany Street and from Plain Street to Meadow Street.
Preliminary estimates by the City Engineer's Office for budgeting this project
were determined to be $1,400,000. After establishing the budget we realized
that it would be prudent to anticipate upgrades to traffic signals on these streets.
Rough estimates for this work are approximately $60,000 to $70,000 in aditional
funds to install signal foundations, conduits and pullboxes.
Design of the project was completed by City staff and released for bid last year.
The only bid received at that time (August 22, 2000) was $1,957,311.60 from
Paolangeli Contractor of Ithaca. Despite negotiations with Paolangeli at that time
it was decided to re-bid the project for spring 2001 construction.
BUDGET REVIEW
Attached is a project budget indicating construction costs, contingency costs and
project-related in-house expenses. Contract 1 refers to the base bid for general
construction by G. DeVincentis of Binghamton. DeVincentis has worked for the
City on at least two prior successful projects. Contract 2 refers to the bid for
electrical work by Richardson Brothers of Ithaca. Richardson Brothers is a well
regarded local electrical contractor. Structural soil refers to the cost of materials
for a patented soil material intended for use in areas where tree growth is
expected and encouraged; this item will be re-bid in hopes of attracting lower
prices. Street lights refers to the cost of ornamental street lamps to match those
installed in the 300 block. Bids have been requested for these lamps. A 10%
contingency is included in the project. In-house expenses are incidental costs to
the project such as printing and advertising, finance charges for short term
borrowing, reimbursable expenses for attorney review, outside testing and
inspection where needed, etc.
FUNDS REQUESTED
The project budget (post bid) is $1,789,037 for general fund expenses. The
funds authorized are $1,400,000. In order to award this project capital project
328 should be increased from $800,000 to $1,190,000.
TWW 2/22/01
BUDGET
West State Street Reconstruction tww 02/22/2001
Post-Bid Committed CommittmentsCommittments
Budget 2/01 Expended Remaining
PROFESSIONAL SERVICES DEVINCENTIS
Architect $0.00 $0.00 $0.00 $0
Reimbursibles $0.00 $0.00 $0.00 $0
Testing $0.00 $0.00 $0.00 $0
Contingency $0 $0
$0.00
$0 $0 $0 $0
CONSTRUCTION CONTRACTS
Contract 1 $1,323,000.00 $1,323,000 $0 $1,323,000
Contract 2 $110,609.00 $110,609 $0 $110,609
Contract 3 $0.00 $0 $0 $0
DPW-structural soil $130,000.00 $130,000 $0 $130,000
DPW-street lights $58,000.00 $58,000 $0 $58,000
contingency 10% $143,360.90 $143,360.90 $0 $143,360.90
$1,764,970 $1,764,970 $0 $1,764,970
IN-HOUSE
Inspection $8,000 $0 $8,000
Owner's rep. $2,000 $0 $2,000
Finance $2,867 $0 $0 $2,867
Attorney $1,200 $0 $0 $1,200
Miscellaneous reimbursibles $10,000 $0 $0 $10,000
$24,067.22
$24,067 $0 $0 $24,067
$1,789,037
TOTAL L $1,789,037 $1,764,970 $0 $1,789,037
Total Funding...........................................................................................................CP 328 $800,000.00 ;1 2,
CP 509 $300,000.00 $y 60 0
CP 609 $300,000.00
Total Committments expended and remaining+Proposed................................................... $1,789,037.12
Remainingfunds............................................................................................................... ($389,037.12)
structural s $25.00
CONTRACT 2 CONTRACT 3 CONTRACT Total
ORIGINAL CONTRACT PRICE $110,609.00 $0.00 $0.00 $1,433,609.00
ACCEPTED CHANGE ORDERS $0.00 $0.00 $0.00 $0.00
AMENDED CONTRACT SUM $110,609.00 $0.00 $0.00 $1,433,609.00
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
DEPARTMENT OF PUBLIC WORKS
William J. Gray, RE., Superintendent/City Engineer
..........� Telephone: 607/274-6527 Fax: 607/274-6587
MEMORANDUM
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TO: Pat Vaughan, Chair B&A Committee
FROM: William J. Gray, P.E., Superintendent of Public Works
RE: Environmental Review of Proposed Joint Sewer Project
DATE: February 23, 2001
Attached is an informal (taken from e-mail, without letterhead) copy of a letter from
Stearns and Wheler to Larry Fabbroni, P.E., L.S., concerning amendments to an existing contract
for engineering services. As you probably all realize, the scope of the environmental review has
expanded substantially. The original work scope was estimated at $120,000. Changes to that
scope are estimated to cost an additional $204,000 for a combined cost of$324,000, or $54,000
for each of the six communities.
While the figure is significantly increased from earlier commitments, it is a reasonable
investment if it secures the $7.5 million already committed by New York State to this project, or
if it facilitates the state's commitment of additional $6.4 million we have jointly requested. The
city has spent approximately $1.7 million for sewer improvements and $0.3 million for
wastewater treatment plant upgrades, which are covered by the state's committed funds. We are
assembling the reimbursement request forms now to obtain that money. There are a number of
similar projects already lined up for 2001 and 2002.
The city's share of these funds is expected to come from the city's share of existing
capital reserve funds for the wastewater plant. Normally the recommendation for the
commitment of these funds would come from the Special Joint Subcommittee (of the Board of
Public Works) to the Board of Public Works, and then on to B&A and Common Council. The
work on this Joint Sewer Project has largely bypassed the Board of Public Works for the last
several years due to Common Council's extensive involvement. I will be glad to obtain the
board's recommendation if requested. Otherwise I will inform them by copy of this memo so
that they will be prepared when this project is returned to them for construction and operational
management, after the intermunicipal aspects are formulated.
cc: Larry P. Fabbroni, P.E., L.S., Asst. Supt. for Water and Sewer
Board of Public Works
An Equal Opportunity Employer with a commitment to workforce diversification." ��
February 16, 2001
Mr. Lawrence Fabbroni, P.E.
City of Ithaca DPW
510 First Street
Ithaca,NY 14850
Re: Summary of SEQRA Scope Modifications and Costs
Municipal Wastewater Collection System Improvements
Ithaca Area,New York
S&W No. 80318.0
Dear Larry:
The purpose of this letter is to clarify the SEQRA work scope changes and costs compared to the
original scope. To date, most of the SEQRA Work completed was out of scope and included
preparation of environmental assessment forms, Scoping and Overview Documents, and
developing the scope of the Environmental Impact Statement project to satisfy NYSDEC and
Planning Committee requirements.
The costs for the SJS's original commitment for Amendment No. 2 (including SEQRA), the
revised cost of SEQRA (based on the scope modifications), and the new commitment for SJS is
summarized below.
Original SJS Commitment
• Amendment No. 2 - Unified Engineering Report, SEQRA, Bond $120,000
Act, SRF Financing, and Meeting
• SEQRA Allowance ($45,400)
Revised Amendment No. 2 Cost (without SEQRA) $74,600
Revised SEQRA Scope & SJS Commitment
• SEQRA Work Completed to Date $55,400
• SEQRA Remaining Work to Complete $14,000
• Draft & Final EIS Preparation(EIS Subconsultant-Chazen) $180,000
• SJS Original SEQRA Commitment ($45,400)
Revised SEQRA Commitment $204,000
Revised SEQRA Cost per Municipality $34,000
All Amendment No. 2 work completed to date, except SEQRA.
CAeudora\attach\Fabbroni,Larry-Ithaca?WF 03.doc
Mr. Lawrence Fabbroni, P.E. February 16, 2001
City of Ithaca DPW Page 2
The revised SEQRA commitment of$34,000 and the original SJS commitment for Amendment
No. 2 of$20,000 results in an estimated cost of$54,000 per municipality.
The following items are enclosed herein:
• Original scope for Amendment No. 2, including SEQRA
• Revised SEQRA scope summary
• EIS subconsultant(Chazen Associates)proposal.
Please review and call if you have any questions or comments. Stearns & Wheler will issue a
final amendment and scope for the revised SEQRA work.
Very truly yours,
Thomas W. Friedrich, P.E.
Senior Project Manager
TWF/jlb
Enclosures
memorandum ,
Date: February 2, 2001
To: ALL DEPARTMENT HEADS
Cc: Common Council
From: DOMINICK R. CAFFERILLO
RE: OFFICIAL NOTICE OF BUDGET AND ADMINISTRATION
COMMITTEE MEETING
A regular meeting of the Budget and Administration
Committee will be held Wednesday, February 28, 2001
t 7 :30 P.M. in the Common Council Chambers, City
11.
s
Any Department having items to be discussed at
= Budget and Administration Committee meeting on
nesday, February 28, 2001, should have the
formation to my office, in writing, by 4:30 P.M. ,
ednesday, February 21, 2001.
Any items coming in after that time and date
will be held over until the next regularly scheduled
Budget and Administration meeting.
All items to be presented must be complete and
have sufficient backup information. It is also
recommended that a representative from the
Department be in attendance at the Budget and
Administration Committee meeting to answer any
questions that may arise.
DRC:cs
1
BUDGET AND ADMINISTRATION COMMITTEE
FEBRUARY 28, 2001
7 :30 P.M.
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Common Council
1 . Request for City Sponsorship of 5 Women to go to Auburn
Event - Resolution
B. Fire Department
1 . Report on Emergency Management
C. DPW
1 . Request to Amend West State Street Capital Project
2 . Request to Amend Authorization to Stearns & Wheler Contract
for Regional DEIS - Discussion/Possible Resolution
D. Reports
1 . Mayor' s Report
2 . Council Members' Announcements
3 . Next Month' s Meeting: TUESDAY, MARCH 27, 2001
To Whom It May Concern:
Mayor Alan Cohen has asked that I formulate a survey in order to poll the public on how
receptive they would be to using a credit card for fees, taxes, etc. and paying a usage fee
for that convenience. Please review the following statements and make any changes or
suggestions that you feel are necessary and send them via e-mail or snail mail to: Karen
M. LoParco at the Mayor's Office; e-mail: karenl@ci.ithaca.ny.us
Thank you for your expedient response.
Respectfully,
Karen M. LoParco
Public Information and Research Assistant
The City of Ithaca is investigating whether or not to accept credit cards for fees, taxes,
tickets etc. In order to offer a more convenient method of payment, there are usage fees
that may apply. If the City of Ithaca were to accept credit cards would you the consumer
be willing to pay a usage fee, even if the City were to accept credit cards, only under the
condition that the consumer pay a usage fee. (This statement is tricky, since Alan wants
to be clear that the city will only accept credit cards if the consumer is willing to pay the
usage fee).
1. How often do you pay city fees (i.e. parking tickets,taxes, summer camps at
Youth Bureau, public golf course fees, etc) ?
Once a week or more
z Every 2 weeks
3 Every 3 to 4 weeks
4 Once a month or less
Never
2. What method of payment do you use for paying the various fees mentioned in
question 1?
Cash only
Check only
Both
3. How satisfied were you with the options of paying with cash or check only?
1 Very satisfied
1 2 Somewhat satisfied
3 Neither satisfied nor dissatisfied
4 Somewhat dissatisfied
5 Very dissatisfied
4. Of the following two options which one is better suited to your needs?
Option of using credit card. Y/N
Option of paying by cash or check only. Y/N
5.If you want the option of using a credit card, are you willing to pay a usage fee for
the convenience of using a credit card.
Y/N
6. If you are not willing to pay a usage fee for using a credit card,Please explain why
in the space below.