HomeMy WebLinkAboutMN-B&A-2001-03-27 BUDGET AND ADMINISTRATION COMMITTEE
MARCH 27, 2001
7 :30 P.M.
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Common Council
B. City Clerk
1 . Approval of Simeon' s Alcohol Permit for Outdoor Dining -
Resolution
2 . Approval of Viva Taqueria' s Alcohol Permit for Outdoor
Dining - Resolution
C. Planning Department
1 . Request Approval of Contract for Parking Garage Feasibility
Study - Resolution
2 . Cities for Climate Protection - Discussion/Possible
Resolution
3 . Request to Amend Capital Project #431 for South of the
Creek Traffic Study (Six Point Traffic Study)
D. Controller
1 . Use of Credit Cards - Discussion
2 . Request to Approve Cooperative Energy Contract - Resolution
E. Reports
1 . Mayor' s Report
2 . Sub-Committee Reports
3 . Council Members' Announcements
4 . Next Month' s Meeting: April 25, 2001
Simeon' s Alcohol Permit Request
WHEREAS, since 1987 the City of Ithaca has issued a license
to Simeon' s Restaurant allowing that restaurant to utilize
certain areas along Aurora Street and on the Ithaca Commons
for outdoor dining, and
WHEREAS, this use of public property has generally been
deemed proper and successful, and
WHEREAS, the City of Ithaca wishes to promote diverse uses of
the Ithaca Commons, including outdoor dining, and
WHEREAS, it is Common Council' s responsibility to determine
whether or not to allow the serving and consumption of
alcohol on the Ithaca Commons, and
WHEREAS, Common Council has determined that the use of this
public property for outdoor dining at Simeon' s Restaurant,
including the responsible sale and consumption of alcohol, is
desirable, and
WHEREAS, Common Council has determined that any use of this
or similar public property involving the same and consumption
of alcohol should be covered by a minimum of $500, 000. 00
insurance under the Dram Shop Act; now, therefore be it
RESOLVED, For the year 2001, Common Council hereby approves a
revocable Alcoholic Beverage Permit for the outdoor sale and
consumption of alcohol for Simeon' s Restaurant that includes
the sale of alcohol in accord with the terms and conditions
set forth in application therefore, including minimum Dram
Shop coverage in the amount of $500, 000. 00 and the approval
of an outdoor dining permit.
Viva Taqueria' s Alcohol Permit Request
WHEREAS, in 1998 the City of Ithaca issued a license to the
Viva Taqueria Restaurant allowing that restaurant to utilize
certain areas along Aurora Street for outdoor dining, and
WHEREAS, this use of public property has generally been
deemed proper and successful, and
WHEREAS, the City of Ithaca wishes to promote diverse uses of
the Primary and Secondary Commons, including outdoor dining,
and
WHEREAS, it is Common Council' s responsibility to determine
whether or not to allow the serving and consumption of
alcohol on the Primary and Secondary Commons, and
WHEREAS, Common Council has determined that the use of this
public property for outdoor dining at the Viva Taqueria
Restaurant, including the responsible sale and consumption of
alcohol, is desirable, and
WHEREAS, Common Council has determined that any use of this
or similar public property involving the same and consumption
of alcohol should be covered by a minimum of $500, 000. 00
insurance under the Dram Shop Act; now, therefore be it
RESOLVED, For the year 2001, Common Council hereby approves a
revocable Alcoholic Beverage Permit for the outdoor sale and
consumption of alcohol for the Viva Taqueria Restaurant that
includes the sale of alcohol in accord with the terms and
conditions set forth in application therefore, including
minimum Dram Shop coverage in the amount of $500, 000. 00 and
the approval of an outdoor dining permit.
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
ys �
DEPARTMENT OF PLANNING AND DEVELOPMENT
A�IPA7E0 H. MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT
DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT
Telephone: Planning&Development-607/274-6550 Community Development/IURA-607/274-6559
Fax: 607/274-6558
i t.l
To: Budget&Administration Committee
From: Jennifer Kusznir,Economic Development Planner
Tim Logue,Neighborhood and Economic Development Planner
Date: March 22,2001
Subject: Parking Garage Feasibility Study Consultant
At the September, 2000 B & A Committee meeting, it was agreed that the contract for the above
referenced study would be brought back to the Committee for review and approval. Therefore please find
enclosed the proposed contracts with Desman Associates and Shears&Leese, LLC.
Desman will be responsible for the more technical,engineering aspects of the study. They were the staff s
top choice from the four proposals that we received. Shears & Leese are architects who will work with
Desman in the early stages of the study to ensure that any garage we might build will be a worthy addition
to our built environment. We have been thoroughly impressed with their work, especially their design for
the 15"' and Pearl Street Garage in Boulder, Colorado, pictures of which we have circulated to Common
Council previously.
The budgeted amount for the study is $140,000 under Capital Project #250. The proposed fee for
Desman Associates is $69,000 plus expenses not to exceed $15,000. The proposed fee for Shears and
Leese Associates is $19,000 plus expenses not to exceed $7,400. The total upset amount for this study
with these two consultants would therefore be $110,400. As the Controller's Office has advised us, the
money has already been set aside for the study and therefore with your approval, we would like to send
the contracts to the Common Council to be approved on April 4`l'- To that end, please find enclosed a
resolution for your consideration.
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
C - 1
Planning Department - Request Approval of Contract for Parking
Garage Feasibility Study
WHEREAS, the Budget and Administration has before it two
contracts for the Parking Garage Feasibility Study, the first
for Desman Associates and the second for Shears and Leese, LLC,
and
WHEREAS, ' a subcommittee of staff from the Planning and
Development Department and the Department of Public Works
recommends these two consultants for the study, and
WHEREAS, the scope of the study is to investigate approximately
six sites in the downtown and Collegetown areas for two new or
expanded garages, to do a preliminary feasibility analysis for
the construction of a multi-level parking garage in the West End
and Inlet Island areas, to determine the feasibility of new or
expanded parking structures and provide cost estimates for each
site, and to provide enough information on siting, engineering
and cost to help the City decide which alternatives to pursue;
now, therefore, be it
RESOLVED, That the Mayor for the City of Ithaca is hereby
authorized and directed to enter into contracts with Desman
Associates and Shears and Leese, LLC to study and make
recommendations to the City in regard to parking and parking
structures in Collegetown, Downtown, the West End, and Inlet
island for a combined amount not to exceed $140, 000, including
all reimbursable expenses, and be it further
RESOLVED, , That said contracts with Desman Associates and Shears
and Leese, LLC shall be funded from the existing authorization
in Capital Project 250 Parking Facility Design.
CONTRACT FOR SERVICES
INDEPENDENT CONTRACTOR
Made this 1 st day of January, 2001, between:
THE CITY OF ITHACA, a municipal corporation with offices at 108 East Green Street, Ithaca,
New York, hereinafter called "the City," and
Desman Associates, 49 West 37th Street New York,New York hereinafter called "the
Contractor."
WITNESSETH:
WHEREAS, the City requires certain services to be performed more particularly set forth in
Schedule "A" attached hereto and made a part hereof, and
WHEREAS, the Contractor is desirous of performing such services and the City is desirous of
contracting with the Contractor to provide such services,
NOW, in consideration of the covenants, conditions, and provisions contained herein, it is hereby
AGREED as follows:
1. The Contractor agrees to perform the services set forth in Schedule A attached
hereto and made a part hereof in a manner and at such time or times as is
satisfactory to the City.
2. The Contractor shall be paid for providing such services as follows: not to
exceed $69,000.00 (Sixty Nine Thousand Dollars)plus expenses not to exceed
$15,000.00 (Fifteen Thousand Dollars)upon completion of work. Payment
shall be made following submission of an invoice and City voucher in
accordance with established City payment policies and practices.
3. The relationship of the Contractor to the City is that of an independent contractor. As
such,the Contractor shall receive no fringe benefits from the City including, but not
limited to, medical insurance, retirement benefits, worker's compensation, disability,
unemployment insurance or any other benefits or remuneration other than that set
forth in paragraph 2 hereinabove.
4. Workers' Compensation and Disability Coverage: A condition for entry into
this agreement is the presentation by Contractor to the City Attorney's Office
of the City of Ithaca of either proof that Contractor provides the levels of
workers' compensation and disability coverage required by the State of New
York or that Contractor is not required to provide such coverage.
5. The City may terminate this contract at any time without cause, in which case
the Contractor shall be paid pro rata for the satisfactory work performed to
date of termination.
6. The Contractor shall defend, indemnify, and hold the City harmless from any
claims against the City arising from the negligence or intentional misconduct
of the Contractor.
7. The Contractor will not discriminate against any employee, applicant for employment,
subcontractor, supplier of materials or services or program participant because of
race, age, creed, color, sex, national origin, disability, marital status or sexual
preference.
8. Upon conclusion of the study,the Contractor will deliver all documents, including but
not limited to drawings, specifications, reports, field notes, laboratory test data,
calculations, estimates prepared by the Contractor and data generated by the
Contractor, to the City in both hard copy and,when available, electronic formats.
These products of the study shall be considered property of the City.
9. The Contractor will submit invoices monthly and payment will be made accordingly.
Final payment will not be made until the study has been concluded and all final
materials have been delivered to the City.
10. It is understood that the City will, in all likelihood, enter into contract with Shears &
Lease Architects, LLC as part of this study. It is expected that the Contractor will
work with this other firm in a cooperative manner to achieve the project goals.
11. This contract and scope of services, as set out in Schedule A, are based on the
Contractor's proposal of December 8, 2000. Schedules and personnel shall be in
accordance with the proposal. Changes in personnel shall be reviewed and approved
by the City, with the expectation that substitute personnel will be of equivalent
experience and skills.
H:\Contracts\2001\Desman Associates.doc
CONTRACTOR:
By Date
SS# or Federal ID#
CITY OF ITHACA:
By Date
H. Matthys Van Cort
APPROVAL AS TO FORM:
By Date
City Attorney
MAYOR:
Date
Alan J. Cohen
CITY CONTROLLER:
By Date
BUDGET AND ADMINISTRATION COMMITTEE:
By Date
Chairperson
H:\Contracts\2001\Desman Associates.doc
SCHEDULE A
Parking Garage Feasibility Study
Capital Project#250
SCOPE OF SERVICES
The Scope of Services to be performed is broken down by task for each of the five phases:
Phase I - Demand and Supply Analysis
The purpose of this study type is to quantify parking demand. During this portion of the
Contractor's analysis, the Contractor proposes to review the existing supply/demand data and
glean information from it. It is essential to not only quantify existing parking demand, but also to
account for the future parking demand that will be generated by projected development. This
phase answers two primary questions. How many parking spaces will be required? What will
the user characteristics of the parking patrons be?
So that user characteristics and parking management strategies can be appropriately applied and
goals of the parking system can be met,the Contractor will complete the following tasks:
Task 1 Meet with representatives of the City of Ithaca and others that the City may suggest to
clarify study objectives and to define the study area and its related sphere of parking
influence.
Task 2 Obtain from the City of Ithaca past reports, studies, and statistical data regarding the
Downtown and Collegetown study area for review purposes.
Task 3 Obtain and review and comment on the existing supply/demand analysis. This
includes all parking facilities in the study area.
Task 4 Meet with City representatives and other representatives identified by them to gather
information on future development initiatives.
Task 5 Conduct a survey area count of parked vehicles at the hour of peak occupancy.
This hour will be determined and mutually agreed upon by the City and the
Contractor.
Task 6 Through on-site observations and interviews with City of Ithaca
representatives, determine peak occupancy hours and record the occupancy of
the on- and off-street parking spaces within the sphere of parking influence.
Task 7 Use site-specific data, the contractor's database of parking demand for similar
land uses, and published data, to develop parking demand ratios for each land
use category in terms of parking spaces required per 1,000 square feet of new
development.
HAContracts\2001\Desman Associates.doc
Task 8 Calculate and compare parking demand with the current parking supply and identify
areas within the spheres of parking influence that have deficits and surpluses in
parking supply.
Task 9 Use future growth assumptions to compare projected future parking demand
with the current parking supply and identify whether a deficit or surplus will
exist.
Task 10 Provide a report outlining the findings of the supply/demand analysis.
Phase II—Site Selection Analysis
The following program describes the approach that the Contractor will undertake to assist the
City of Ithaca to understand the viability of the various project sites for the current options under
consideration. These studies will investigate both the physical planning side and financial
implications. Upon completion and agreement of any development options, conceptual plans will
be prepared to graphically illustrate the major components of the improvement, such as size,
capacity, massing, functional layout,traffic and pedestrian circulation,parking geometry and
integration with the surrounding area.
Task 1 Confirm and Evaluate Potential Parking Garage Sites
By analyzing the parking surplus/deficiency analysis along with available reports and
previously prepared studies,the number of sites in the Downtown, Collegetown and
West End that have the potential to meet the need that has already been identified will
be confirmed. The Contractor will work closely with the City and other City/County
agencies to identify all opportunities.
Task 2 Develop Site Selection Criteria
To best evaluate the various sites that have the potential for parking facility
development, the contractor will work with the City to develop site evaluation
criteria. These criteria include basic physical and developmental issues
associated with parking improvements and a site's positive and negative
characteristics. By applying weighted values to these criteria,the Contractor
and City representatives can rate each criterion for each site. A site selection
workshop (Task 4) would be held to discuss the pros and cons of each site and
ultimately select a site for further consideration. Examples of evaluation
matrices have been included at the conclusion of this section.
Task 3 Prepare Conceptual Designs
During this phase, the team will work with the City to develop concept design
documents for the facilities. The Contractor will prepare alternative functional design
concepts for each site as a starting point. Functional drawings will show such items as
traffic flow, parking layout, entrance/exit lanes, ramping system configuration,
H:\Contracts\2001\Desman Associates.doc
connections with external roadways, expansion potentials, integration of
intermodal/commercial/retail space as appropriate and pedestrian elements such as
stairs and elevators. After consultation with the City,the Contractor will progress one
scheme to concept documents.
Concept Design Documents will include the following information:
➢ Grade, Typical and Roof Plans, which will delineate
• Vehicular Ingress and Egress Locations
• Ramping Methods, slopes and locations
• Internal Traffic Flow
• Parking Geometry, including bay widths, parking
angle and stall widths
• ADA Accessible Stalls
• Stair/elevator locations and geometry
➢ Preliminary Cost Estimates
Cost estimates will be prepared to provide preliminary budgets for the
proposed parking structures. Estimates will be based on a square foot
basis for the major divisions of work(i.e., earthwork, foundations,
structure, elevators, architectural treatment,plumbing, electrical, etc.).
The Contractor's cost estimates will also include additional soft costs
that the city has carried on other public projects.
➢ Schedule
A preliminary schedule will be prepared that will detail such items as
approvals, design and construction sequencing.
Task 4 Site Selection Meeting/Workshop
In an effort to evaluate each alternative site and the conceptual plans, the
physical and developmental criteria developed in Task 2 will be used to
classify and score each site's strengths and weaknesses. Given the more
subjective nature of this type of evaluation, a one-day working session with
various City agencies will be conducted so as to receive a comprehensive
evaluation of the alternatives.
Task 5 Present Initial Designs and Conduct a Design Evaluation Workshop
The Contractor's personnel will conduct a second evaluation workshop with the goal
of reviewing preliminary parking improvement layouts and designs. The basic
functional design elements of any and all concepts will be presented so that the City
may select final concepts for more complete design and final cost estimation.
H:\Contracts\2001\Desman Associates.doc
Phase III—Structural Analysis and Due Diligence Survey
The purpose of this study is to determine if the foundations and columns of the Green Street
Garage, Seneca Street Garage and Dryden Road Structure in Collegetown have the reserve
capacity and capability to support a vertical expansion at these facilities. In addition, a due
diligence survey along with limited materials testing will be performed to assess the long-term
viability of these structures for the potential vertical expansion. Repair alternatives, cost
estimates and recommendations will also be prepared.
A. Structural Analysis
Task 1 Review of Existing Conditions
A review will be made of the existing design documents such as "as built"
architectural and structural drawings, geotechnical reports and any other
relevant data regarding the design or previous repair of the parking structure
to determine the original design criteria. Structural calculations will then be
performed on typical interior and exterior foundations and columns to check
their load bearing capacity from which any reserve capacity would be
identified.
Task 2 Check Lateral Stability of the Structure
The structural drawings will be reviewed to determine design criteria for
lateral loads. A computer analysis of the structure will be performed to
check for lateral resistance with added floors and determine stresses on
existing structural components. A design check of the connections and
members under the stresses obtained from the analysis will then be
performed.
Task 3 Cost Study
A cost estimate will be developed for the vertical expansion of the facility
based on the findings of the above outlined engineering analysis. The
number of added cars to the facility and the calculated cost per car will also
be determined.
B. Due Diligence Survey
Task 1 Document Review
The Contractor will review all available architectural and structural
drawings, construction specifications, shop drawings, previous repair
documents and any reports related to the parking structure to determine the
original design criteria.
Task 2 Visual Inspection
A walk through visual inspection of the facility will be made to identify any
areas of deterioration, distress, corrosion or moisture infiltration and
approximate their quantities. Such typical items would include structural and
HAContracts\2001\Desman Associates.doc
non-structural cracking; leaking cracks; expansion joints; drains; concrete
spalls, delamination or scaling of horizontal, vertical or overhead areas;
exposed reinforcing steel or post tensioned cables; columns, beams, exterior
facades, etc.
Task 3 Field and Laboratory Testing
Concrete cores and material samples will be taken to perform limited materials
testing by an independent testing laboratory. Some tests to be completed may
include a petrographic analysis, chloride analysis and compressive strength analysis.
For the purpose of this proposal, we have assumed a maximum of three tests will be
performed for each existing parking structure. This item will be treated as a direct
out-of-pocket expense as outlined in the fee schedule.
Task 4 Evaluations, Recommendations and Cost Estimates
The test results will be evaluated and general recommendations will be made
for the repair of the various parking structures. Several restoration
approaches will be developed along with associated life expectancies and
annual maintenance costs. A cost estimate will be presented for each repair
program based on a recommended construction-phasing scheme and the
local prices of labor and materials
Phase IV—Cost/Benefit Analysis of Alternatives
Economic pro formas will be prepared to enable the City to understand the financial impacts,
either positive or negative, of the various development scenarios and determine the economic
feasibility of each. The Contractor will also be available to assist the city in presenting this
information to the public.
The Contractor will review parking rates in other comparable market areas in the region to
determine what appropriate rates could be charged. The Contractor will also evaluate through a
sensitivity analysis what changes in the parking demand could be expected if the rates are
modified.
The Contractor will recommend an efficient pricing strategy for the various elements of the
parking system (including, for example, different rates for short-term evening and weekend
parking, if appropriate.) The Contractor will recommend, based on the Contractor's experience
in other downtowns, marketing approaches that may be conducive to optimizing utilization of the
parking system.
The Contractor will also work with the City to include the other potential revenue producing
strategies that may be incorporated into the program to offset construction and operational costs.
These strategies will be identified from previous tasks and may include ground floor occupied
HAContracts\20ORDesman Associates.doc
space, creating development opportunities on adjacent properties,partnering with private entities
and if grant monies are applicable and available for intermodal opportunities. The Contractor will
also at this juncture evaluate financing alternatives to create the most beneficial borrowing
position for the City.
Parking operating costs based on current city practices and the Contractor's knowledge of New
York labor costs, benefits, utility costs, maintenance and insurance will be itemized to determine
the average yearly per space costs incurred by the parking facility. The Contractor will also
consult with major metropolitan parking operators to confirm the assumptions made in these
analyses. The Contractor will review and comment on operating cost figures for parking
facilities now operated by the City.
Based on purchase, construction, development and any other,costs derived from the conceptual
improvement plans, we will prepare 10 and 20-year financial pro forma estimates (revenues,
operating expenses, cash flow and debt service coverage analysis) on the operations of the City's
entire parking system, or just this programmed development. These pro formas will include
parking revenues, operating and maintenance expenses, financing costs and debt service. The
annual net income (shortfall) of the system, and or site will be identified.
Phase V- Recommendations for Operations and Management
Parking management is an interrelated web of strategies and tactics that are formulated to meet
certain goals and objectives for a parking system. The first step is to define the goals. Once this
is accomplished, parking and transportation system management strategies can be devised to
meet the goals. The goal setting process affects the parking management and organizational
structure, where each user group is directed to park,the signage system,the fees for parking,
revenue and access control equipment needs,the functional design of parking facilities, strategies
to redistribute the parking population, and strategies to gain/optimize parking supply. The
Contractor proposes to perform the following parking management consulting services.
A. Parking Management Strategies Analysis
There are a number of parking strategies that are currently being used to manage parking
systems. The Contractor sometimes finds that the strategies and tactics are not sympathetic
to the established goals of the parking system. It is therefore necessary to review the
strategies and tactics, assess their applicability to the parking system, and modify or introduce
alternate strategies. To do so the Contractor will:
1. Meet with representatives of City of Ithaca to identify the strategies currently
being used and ascertain their intended outcome.
2. Review all parking management strategies and tactics related to the operation and
management of the parking system. This includes the review of pricing strategies
that may conflict with desired user assignments, and/or policies that may restrict
or enable access by a particular user group.
HAContracts\20010esman Associates.doc
3. Assess the use of current parking management strategies as they relate to
particular parking areas, facilities, and the goals and objectives of the parking
system.
4. Identify parking management strategies that are not successful in achieving its
intended goal and recommend alternative parking management approaches and
strategies that may be successful.
5. Produce a draft report that recommends modifications to existing parking
management approaches, documents the reason for modifications and the benefits
of alternate strategies that can meet the goals of the parking system.
6. Upon receiving one set of consolidated comments,the Contractor will incorporate
them and issue a final report.
B. Organizational Analysis
The organizational structure of those that manage the parking system is crucial to meeting its
goals and objectives. There are some that say that the parking management structure most
often dictates what the parking system looks like and how well it functions. Poorly crafted
organizational structures are generally characterized by the parking system's inability to meet
basic performance objectives such as safety, fairness, fiscal controls or cleanliness. They are
also unable to portray a good public image, properly apply global parking management
strategies, provide high quality structural maintenance, and address capital improvement
needs and control parking related processes. Well-crafted organizational structures establish
budgets that correlate to parking system goals, set rates that are compatible with goals,
control related processes, and set aside revenue for ongoing maintenance requirements and
capital improvements. To perform an organizational analysis, the Contractor will perform
the following tasks.
Task 1 Meet with representatives of the City to develop an understanding of how
parking responsibilities are currently allocated.
Task 2 Determine if there is redundancy in management responsibilities,
fragmentation in management responsibilities, a single point of contact,
and coordination between the parties.
Task 3 Evaluate the reporting structure of the two management entities and
determine/identify potential weaknesses in the current organizational
structure.
Task 4 Identify and quantify opportunities to achieve economies of scale through
instituting a single source responsibility center to manage all of the City's
parking assets.
H:\Contracts\2001\Desman Associates.doc
Task 5 Recommend improvements in the organizational structure that are
intended to improve the delivery of parking services and the fiscal
operation. This includes evaluating means, methods, and procedures to
increase revenues,provide a vehicle for financing, reduce operating
expenses, address ownership issues, and advance options for new
management techniques and technologies.
Task 6 Prepare an organizational chart of the current parking system, contrast it
with a proposed organizational chart for an alternate parking system and
provide a description of the liabilities of the existing structure and benefits
of a proposed modification to the organizational structure.
Task 7. Upon receiving one set of consolidated comments, the Contractor will
incorporate them and issue a final report.
FEES
Based on the Contractor's understanding of the objectives and goals of the City's Request for
Proposals, and the desired schedule for completion of the work plan,the Contractor has
developed the following fees to execute the presented Scope of Services.
Also, as a point of clarification, no scope or fee has been included to perform any geotechnical or
soils analysis outside of the preliminary review of the existing reports. Should the garages under
consideration for the vertical expansion not have the initial reserve capacity and further
consideration is given to their expansion potential, additional geotechnical services will be
required. An estimate has been given to provide these services at cost to the owner. The
following is a breakdown by phase:
PHASE DESCRIPTION FEE
1 Demand and Supply Analysis $ 7,500
2 Site Selection Analysis $24,000
3 Structural Analysis
Vertical Expansion Study $15,000
Due Diligence Survey $ 7,500
4 Cost Benefit Analysis of Alternatives $10,000
5 Recommendation for Operations and Management $ 5,000
TOTAL $69,000
** The aforementioned fees are inclusive of any travel and lodging expenses
H:\Contracts\2001\Desman Associates.doc
OUT-OF-POCKET EXPENSES
Direct out-of-pocket expenses incurred by the Contractor in connection with the performance of
such services outlined above will be billed at cost in accordance with the prime agreement with
the client. The Contractor estimates that reimbursables will not exceed $15,000, which amount
includes $9,000 for any required geotechnical consulting services beyond the scope specified
herein and $3,000 for the field and laboratory testing in conjunction with the Due Diligence
Survey for the three existing parking garages outlined in Phase III of this proposal. These
services may include the following:
• preparation of models and/or renderings
• parking/traffic surveys and/or data collection other than that stated
• long distance telephone, telegram and cable charges.
• charges for reproduction and printing of documents and plans at actual costs,
exclusive of any labor costs incurred in connection. ($1,000 estimated)
• office supplies and equipment directly chargeable and consumed.
• rentals for equipment specifically hired or used in connection with the
performance of Scope of Services with your approval.
• field and laboratory testing for the three existing parking structures in
conjunction with the Due Diligence Survey in Phase III ($3,000 estimated)
• additional geotechnical services in conjunction with the vertical expansion
study in Phase III ($3,000 per facility x 3 = $9,000 estimated)
• any other costs and expenses deemed necessary in connection with
performance of Scope of Services with your approval.
QUALIFICATION OF FEE
The Contractor's base fee does not include any of the following:
• Topographic or Boundary Surveys.
• Environmental, Geotechnical or Traffic Engineering
• Detailed plan preparation.
• Permits or fees of any kind.
• Architectural design
HAContracts\200RDesman Associates.doc
Schedule B
Fee Schedule
JOB DESCRIPTION HOURLY RATE
Principal-in-Charge $150.00
Project Manager/Director/Associates $120.00
Registered Architect $100.00
Professional Engineer $100.00
Estimator $ 75.00
Parking Planner $ 80.00
Parking Specialist $ 75.00
Architect $ 85.00
Engineer $ 85.00
Drafter/CADD Operator $ 50.00
Technician $.45.00
Clerical $ 40.00
HAContracts\2001\Desman Associates.doc
CONTRACT FOR SERVICES
INDEPENDENT CONTRACTOR
Made this 15th day of March, 2001, between:
THE CITY OF ITHACA, a municipal corporation with offices at 108 East Green Street, Ithaca,
New York, hereinafter called "the City," and
Shears &Leese Architects, 1620 Markets Street, Denver, CO, hereinafter called "the Contractor."
WITNESSETH:
WHEREAS, the City requires certain services to be performed more particularly set forth in
Schedule "A" attached hereto and made a part hereof, and
WHEREAS, the Contractor is desirous of performing such services and the City is desirous of
contracting with the Contractor to provide such services,
NOW, in consideration of the covenants, conditions, and provisions contained herein, it is hereby
AGREED as follows:
1. The Contractor agrees to perform the services set forth in Schedule A attached
hereto and made a part hereof in a manner and at such time or times as is
satisfactory to the City.
2. The Contractor shall be paid an amount not to exceed $19,000.00 (Nineteen
Thousand Dollars)plus expenses not to exceed $7,400.00 (Seven Thousand Four
Hundred Dollars) upon completion of work. Payment shall be made following
submission of an invoice and City voucher in accordance with established City
payment policies and practices.
3. The relationship of the Contractor to the City is that of an independent contractor.
As such,the Contractor shall receive no fringe benefits from the City including,
but not limited to, medical insurance, retirement benefits, worker's compensation,
disability, unemployment insurance or any other benefits or remuneration other
than that set forth in paragraph 2 hereinabove.
4. Workers' Compensation and Disability Coverage: A condition for entry into this
agreement is the presentation by Contractor to the City Attorney's Office of the
City of Ithaca of either proof that Contractor provides the levels of workers'
compensation and disability coverage required by the State of New York or that
Contractor is not required to provide such coverage.
5. The City may terminate this contract at any time without cause, in which case the
Contractor shall be paid pro rata for the satisfactory work performed to date of
termination.
6. The Contractor shall defend, indemnify, and hold the City harmless from any
claims against the City arising from the negligence or intentional conduct of the
Contractor.
7. The Contractor will not discriminate against any employee, applicant for
employment, subcontractor, supplier of materials or services or program
participant because of race, age, creed, color, sex, national origin, disability,
marital status or sexual preference.
CONTRACTOR:
By Date
SS#or Federal ID#
CITY OF ITHACA:
By Date
H. Matthys Van Cort
APPROVAL AS TO FORM:
By Date
City Attorney
MAYOR:
Date
Alan J. Cohen
CITY CONTROLLER:
By Date
BUDGET AND ADMINISTRATION COMMITTEE:
By Date
Chairperson
H:\Contracts\2001\Shears Leese Architects.doc
SCHEDULE A
(Parking Garage Feasibility Study--Capital Project#250)
Scope of Services
To provide the Department of Planning and Development consulting services regarding the site
selection of and the planning and design considerations for the construction/renovation and
operation of the parking garages and alternative project sites specified in the Request for
Proposal (RFP) issued by the City of Ithaca on October 10, 2000. Services will include all of the
following:
1. Assistance with Site Selection
• Familiarization with alternative project sites and photo documentation
• Gathering background information for alternative project sites
• Familiarization with Downtown Ithaca, Collegetown, the West End and the
context of the alternative project sites under consideration
• Assistance to city staff in defining specific project objectives and identifying
opportunities for the project sites under consideration
• Making specific planning and design recommendations for each site
• Participation in the selection of preferred sites
• Documentation of the results of the above
2. Assistance in preparation of concept designs for recommended project sites
• Assist in the development and review of alternative concepts for the selected
sites
• Assist in the development of the preferred concept designs
3. Review the on-going and completed work product from the project feasibility consultant.
Respond to issues and questions from city staff as needed.
HAContracts\2001\Shears Leese Architects.doc
Compensation
The above tasks will be based on an hourly billing rate of$125.00 and not to exceed the
following:
• Assistance in site selection(initial 2 day visit to Ithaca) $ 5,000.00
• Assistance in preparation of Concept Designs $10,000.00
(Includes 2nd visit to Ithaca)
• Review project feasibility teams work(2day visit to Ithaca) $ 4,000.00
Total Compensation Fees: $19,000.00
Reimbursable Expenses
Travel expenses (3 trips for 2 people):
Airfare round-trip. (6@ $800.00) $ 4,800.00
Hotel rt. (12@ $150) $ 1,800.00
Ground Transportation (3@ $100) $ 300.00
Photography $ 100.00
Duplication $ 300.00
Shipping $ 100.00
Total Reimbursable Expenses $ 7,400.00
Total Reimbursable and Compensation Not to Exceed $26,400.00
Schedule of Services
Shears and Lease are prepared to begin work immediately and are prepared to work around the
schedule of the City of Ithaca.
H:\Contracts\2001\Shears Leese Architects.doc
Carol Shipe-For Files
FOR BUDGET&ADMINIS.
COMMITTEE MEETING
MARCH 27,2001
Memo
To: Budget and Administration Committee
From: Mary Zebell, Landscape Planner
Date: March 27, 2001
Subject: Fountain Area Improvements Contract
Approval of Bid
Since the removal of the old fountain took place in January and completed in February of
this year, the timeliness of awarding the contract for improvements to the area has been a
top priority. On March 12 the contract went out to bid and on March 23,bids were
opened. Only one bid was submitted and the bid was higher than anticipated. Possible
reasons for the high bid include:
• an excess of work in the local market and too few contractors
• excellerated construction schedule,penalty for not completing work within the
timeframe set forth in contract (Timeframe based on concerns that work be
completed prior to CU/IC graduation, Mother's Day, Ithaca Festival,.etc.)
• difficult to stage work on Commons
• difficult for construction vehicles to access Commons
Budget Summar
Capital Project#386 2000 $ 362,000
Capital Project 2001 $ 250,000
Total Allocated $ 612,000
Total Amount Expended and encumbered $ 125,825
(See following page)
Bid received for Fountain Area Improvements $ 231,807
Novelli Contract $ 15,600
Estimated funds committed for Light Fixtures (4) $ 15,000
Estimated funds for Tree purchase,
Shipping and installation of trees (8) $ 10,500
10% Contingency $ 25,730
Total Funds required for Fountain Area Improvements $ 298,637
Total Amount Expended and Encumbered Including Fountain $ 424,462
Unencumbered Balance $ 187,538
Renewing Downtown:
The Commons and Adjacent Streets Year One-2000
Rough Actual Expended
Estimate and Encumbered
• Initial Maintenance(already approved) $ 80,000
Pavilion renovations (DE YOUNG) $ 6,820
Bench,bicycle rack& spigot repairs
Sculpture Exhibition pedestals(ACCUFAB) $ 1,100
Home Dairy Alley lighting (LUMEC) $ 6,405
•Powerwashing Entire Primary Commons (DE YOUNG) $ 25,000 $ 7,200
• Pedestrian Signage $ 10,000
•Demo Interactive Kiosk (Center Ithaca location) $ 5,000
•New Trash&Recycling Containers(33 total) $ 25,000
(VICTOR STANLEY) $25,000
• Paving Master Plan for the Commons &Adjacent Streets $ 7,000
Plan to include vaults, electrical, water&sewer
(MARY ZEBELL) $7,000
• Home Dairy Alley,Back Alley&Green Street+ $ 75,000
Conceptual design for all areas
Design/bid documents/construction
Lighting and paving implementation to Back Alley
Powerwashing&sealing Home Dairy Alley
(DE YOUNG) $ 6,500
(MARY ZEBELL) $ 5,000
• Fountain Removal&Area Improvements $ 76,000
Design/bid documents/construction
New pavement as per Paving Master Plan
Trees&structural soil
Prep for new fountain
Electrical&plumbing upgrades
(FOUNTAIN DEMOLITION) $10,000
(MARY ZEBELL) $ 4,000
(PETER NOVELLI) $15,600
• Electrical Upgrades+ $ 12,000
At the west pavilion and as needed as per above
Paving Master Plan
• Immediate Paving Repairs on Adjacent Streets To be determined
•First Phase of Landscape Renovations in Existing Planters+ $ 25,000
Planting&irrigation design for all primary&
adjacent street planters
Renovations to four planters
(MARY ZEBELL) $ 2,500
• Comprehensive Lighting Study&Plan $ 7,000
Design/cost analysis
Plan to include primary Commons and adjacent streets:
roadway,pedestrian and holiday lights
(THOMAS ASSOCIATES) $ 3,500
•Traffic Circulation Study $ 15,000
(SRF AND ASSOCIATES) $25,200
TOTAL COMMITTED FUNDS $125,825
TOTAL APPROVED FUNDS $ 362,000
CITY OF ITHACA-Commons Fountain Renovations-Bid Tabulation-P3/23/01
BID TABULATION
CITY OF ITHACA,NEW YORK
DEPARTMENT:Public Works Paolangeli Contractor McPherson Builders Inc.
Contract:General Construction 226 Cecil A Malone Drive 710 Willow Ave.
BID FOR:Ithaca Commons Fountain Area Renovations Ithaca, NY 14850 Ithaca, NY 14850
OPENING:Frida , March 23, 2001,3:00 PM (607)273-8139 (607)273-2373
ITEM
NO. QUANTITY DESCRIPTION UNIT COST EXTENSIONS UNIT COST EXTENSIONS
A 1 Base Bid for General Construction per Specifications No Bid $198,375.00
Alternate Al 1 General Contract Concrete repair Main Pavilion Steps $0.00 $3,819.00
Unit Prices for changes at site authorized by engineer Add Deduct Add Deduct
1 Unclassified Excavation Add/(Deduct): $0.00 $27.79 ($25.61)
CY
2 Select Granular fill, compacted in place Add/(Deduct): $0.00 $25.92 ($22.20)
CY
3 Structural Soil, compacted in place Add/(Deduct): $0.00 $47.42 ($43.70)
CY
4 4"Subdrain w/bedding in place Add/(Deduct): $0.00 $5.43 ($5.00)
LF
5 6"Concrete Sidewalk, remove/replace Add/(Deduct): $0.00 $14.38 ($12.78)
SF
6 Concrete Brick Pavers, in place Add/(Deduct): $0.00 $6.42 ($5.91)
SF
7 2"water service, in place(corp. stop/valve box)Add/(Deduct): $0.00 $462.00 ($400.00)
EA
8 2"copper water service pipe, in place Add/(Deduct): $0.00 $18.00 ($16.00)
LF
9 1"water service, in place(corp. stop/valve box)Add/(Deduct): $0.00 $362.00 ($300.00)
EA
10 1"copper water service, in place(corp. stop/valve box)Add/(Deduct 1 $0.00 $14.00 ($12.00)
EA
Bid Bond Yes
Addendum 1&2 Yes
CITY OF ITHACA PAGE 1
CITY OF ITHACA-Commons Fountain Renovations-Bid Tabulation-P3/23/01
BID TABULATION
CITY OF ITHACA,NEW YORK McPherson Builders Inc.
DEPARTMENT:Public Works 710 Willow Ave.
Contract: Electrical Construction Ithaca, NY 14850
BID FOR:Ithaca Commons Fountain Area Renovations (607)273-2373
OPENING:Friday, March 23, 2001,3:00 PM
ITEM
NO. QUANTITY DESCRIPTION UNIT COST EXTENSIONS UNIT COST EXTENSIONS
B 1 Base Bid for Electrical Construction per Specifications $33,432.00 $0.00
Unit Prices for changes at site authorized by engineer Add Deduct
1 1"Sch. 80 PVC conduit, in place Add/(Deduct): $2.17 ($2.00) $0.00
LF
2 12"Sch. 80 PVC conduit, in place Add/(Deduct): $3.26 ($3.00) $0.00
LF
Bid Bond Yes
Addendum 1&2 Yes
CITY OF ITHACA PAGE 1
Flagpole Planter Center Pavilion Planter
New Plants Spiraea nipponica'Halward's Silver'/ New Plants Rhododendron Mezett Hybrid'Molly Fordham
Ilex verticillata'Red Sprite'/
Ilex verticillata'Jim Dandy'/ Hamamellis virginianna/Witch hazel
Hydrangea paniculata'Limelight' Asarum europaium/European Ginger
Echinacea purpurea'Magnus/Purple Coneflower Helleborus orientalis'Royal Heritage White'
Sedum telephium 'Aurthur Branch'/ Epimedium'Frohnleiten'
Nepeta faasenii'Walker's Low'/ $ Large Caliper Shade Trees Aruncus aethusifolius/ Dwarf Goatsbeard
Gaura lindkumeri/ � � g p Hakonechloa macra-aureola
We are looking for: Robinia pseudoacacia'Purple Robe' Hosta 'Francis Williams'
Miscanthus sinensis'Sarabande'/ Fraxinus americana'Autumn Purple' Hosta'Great Expectations'
Panicum virgatum'Rotstrahlbusch'/ Gleditsia triacanthos'S 'line'
Pennisetum altrocuroides'Hameln'/ HoGolden Tiara
and others Polystichum polyblepharum
--- -- -------- - -- ----- - -zx...W_------- --- - --- ------------ --- - -- ---- -----
6.
------------------------------, -------------------------------------------------------------- -------�---------------------------
-- Prunus to remain
Home Dairy Alley
N
Fountain Area Improvements
Scale; l" = 15'-0"
City of Ithaca Department of Plannning and Development
Mary Zebell,Landscape Planner
February 2001
City of Ithaca-Summary of Commons Improvements Projects 386/437-3/27/01
Commons Improvement Proiect#386
Authorization:
Amount
9/1/99 Council action Consultant $ 20,000.00 G/F advance Bonds
1/1/00 Budget 2000 $352,000.00 Bonds
Total Authorized $372,000.00
Cp#437 Budget 2001 $250,000.00 Bonds
Total Funds Available $622,000.00
Expenditures
Date Payee Po Voucher Amount Description
10/15/99 Mary Zebell 2300 $ 3,375.00 Commons Redesign&Preliminary budget prep
1/26/00 Mary Zebell 2485 $ 500.00 Commons Redesign&Preliminary budget prep
3/2/00 Mary Zebell 2552 $ 1,850.00 Commons Redesign&Preliminary budget prep
4/5/00 Fiscal Advisors 2627 $ 133.30 Bonding services
Premier Printing 2628 $ 47.27 Printing of Official Statement
5/24/00 Mary Zebell 2730 $ 3,345.00 Commons Redesign&Preliminary budget prep
Willkie Farr 2721 $ 304.29 Bonding Attorney costs
6/26/00 Mary Zebell 2803 $ 1,420.00 Commons Redesign&Preliminary budget prep
8/3/00 Mary Zebell 2881 $ 1,587.50 Commons Redesign&Preliminary budget prep
9/14/00 Accufab 3016 $ 7,837.00 Sculpture stands for commons
Cosentini Construction 3017 $ 1,017.66 Platform construction
Gary Ferguson 3018 $ 60.11 Reimbursement of supplies
Mary Zebell 3019 $ 3,062.50 Commons Redesign&Preliminary budget prep
9/26/00 Brandano Displays 3059 $ 1,400.00 Holiday lights for commons
Mary Zebell 3060 $ 1,700.00 Commons Redesign&Preliminary budget prep
10/4/00 Mary Zebell 3068 $ 3,100.00 Commons Redesign&Preliminary budget prep
10/20/00 Ithaca Downtown Partership 3119 $ 500.00 Insurance deductible for sculpture loss
Ithaca Downtown Partership 3120 $ 500.00 Insurance deductible for sculpture loss
11/20/00 Mary Zebell 3198 $ 6,272.50 New Contract Commons Redesign
Mary Zebell 3171 $ 3,075.00 New Contract Commons Redesign
11/21/00 Brian Deyoung Painting Inc 3206 $ 4,262.50 Power washing and painting contract 18520
12/22/00 Brian Deyoung Painting Inc 3267 $ 542.19 Power washing and painting contract 18520
Mary Zebell 3261 $ 2,600.14 New Contract Commons Redesign
12/31/00 Mary Zebell 3286 $ 2,725.00 New Contract Commons Redesign
1/17/01 K VanBourgondien&Sons 3306 $ 451.95 Bulbs
2/15/01 JC Smith Inc. 3362 $ 318.00 Supplies Fountain Removal
The Ithaca Journal 3347 $ 15.04 legal ad for Waste Receptacles
2/13/01 Mary Zebell 3338 $ 2,512.50 New Contract Commons Redesign
2/27/01 Mary Zebell 3381 $ 947.50 New Contract Commons Redesign
3/7/01 Mary Zebell $ 1,100.00 New Contract Commons Redesign
3/14/01 Anderson Equipment Company $ 1,270.00 equipment for fountain demo
SC Hansen Inc $ 1,399.00 equipment for fountain demo
3/21/01 Mary Zebell $ 900.00 New Contract Commons Redesign
Total Expenditures to date $ 60,130.95
Balance of Authorization from cp#386Ƶ $561,869.05
Balance of Commitments/Budget: Balance Original budget Committed
Commons redesign&Budget prep Zebell Contract $ - $ 20,000.00 $ 20,000.00
Commons Waste Receptacles $ 25,000.00 $ 25,000.00 Bid out due back 4/3/01
Commons Power washing&Painting $ 25,000.00 $ 7,200.00 Contractor:DeYou g Painters
Novelli Engineering Contract Fountain Renovations $ 15,600.00,V -L
Commons Fountain Project $ 76,000.00 $283,037.00WBid $231,807+lights,trees&cont.
DPW Fountain Demolition $ 22,925.00N
Mary Zebell-Paving Master plan $ 1,176.86 $ 7,000.00 $ 7,000.00
Mary Zebell-Planting Renovations $ - $ 2,500.00
Mary Zebell-Fountain Area $ 1,225.00 $ 4,000.00^v
Mary Zebell-Home Dairy Alley $ 1,725.00 $ 5,000.00
Mary Zebell-Maintenance Projects $ - $ 5,700.00
Home Dairy Alley Improvements $ 75,000.00 $ 6,500.00 Contractor:DeYoung Painters
Maintenance items $ 70,000.00 $ 6,820.00 Contractor:DeYoung Painters
Landscape Improvements/Planters $ 25,000.00
Traffic Circulation Study $ 15,000.00 $ 25,200.00 Contractor:SRF
Electrical Upgrades West Pavilion $ 12,000.00
Pedestrian Signage $ 10,000.00
Lighting Study $ 7,000.00 $ 3,500.00 Contractor:Thomas Associates
Interactive Kiosk $ 5,000.00
Capital Project 437 $250,000.00 $ 250,000.00
Totals $254,126.86 $ 622,000.00 $439,982.00/V
Total Expenditures not reflected in the committed column $ 12,266.62
Total Costs and Commitments $452,248.62 N
Total Authorized $561,869.05
Balance of Authorization including Fountain Bid $109,620.43
Approval of Fountain Area Improvements Contract Bid
WHEREAS, the City of Ithaca Common Council has established capital improvement
funding for Commons Improvements in the amount of$612,000, and
WHEREAS, the Economic Development Committee of Common Council has reviewed
and approved the design and engineering estimates for improvements to the Commons
fountain area, and
WHEREAS,bids were solicited on March 12, 2001 with a deadline for bid submission of
March 23, 2001, and
WHEREAS, only one bid was received by the City, that bid being from McPherson
Builders of Ithaca,NY, in the amount of$198,375 for General Construction as per
specifications, and in the amount of$33,432 for Electrical Construction as per
specifications, now, therefore, be it
RESOLVED, that the City of Ithaca Common Council, upon the recommendation of the
Budget &Administration Committee, hereby approves and awards contracts to
McPherson Builders Inc. of Ithaca, NY for General Construction as per specifications,
in the amount of$198,375, and for Electrical Construction as per specifications in the
amount of$33,432,
Be it further RESOLVED,that the following additional approvals be given for the
proj ect:
10 % construction contingency in the amount of $25;730,
A$15,000 allowance for 4 (four) light fixtures,
A$10,500 allowance for purchase, shipping and installation of 8 (eight) trees.
03/27/01
\\CITYHALLSERVER\VOL2\PLANNING\STAFF\Doug McD\Miscellaneous\200 1\Approval of Contract
Bids for Commons Improvememts-2.doc 03/27/01
Capital Project Request Submitting Agency '!PLANNING AND DEVELOPMENT j 1024
Project title lRenewing Downtown: The Commons and Peripheral Streets
category Econ. Growth and Development Year 2001 cp id 10241
Description ilmprovements to the three Commons Entrances and to the Home Dairy/Green Street Entrance to the Commons. j
(Design Development to Bid documents for New Clocks, Information Kiosks, Bollard removals and replacements, New
paving.Purchase of an interactive Kiosk.
;Design Development for streetscape improvements to Green Street and lighting&paving&site amenities to improve
jCity Hall Plaza,Back Alley and Home Dairy Alley Entrance.
,Phase two of Planter renovations on the Primary Common including design of irrigation system and select removals and
re-plantings.
,Design Development for permanent Police/Info Shelter on Primary Commons.
Location
Justification !The Commons was built 25 years ago and is showing signs of great wear and tear.The Redesign of the Commons
Committee's report on Renewing the Ithaca Commons,completed in the spring of 1999 after 18 months of discussion
with merchants and City Hall has provided an excellent document for planning improvement projects for the Commons.
Concensus was reached on concerns and areas to design improvements.A five-year plan has been drafted to be
;approved by the Planning Committeee and on to Common Council and is expected to be forthcoming.
RelationshipThere are renovations to the Commons currently underway,and unspent resources from the year 2000 budget.
Proposed but not yet approved is to complete the fountian removal and replace with new paving and tree grove,
!development of a Master Plan for Commons Pavement,a Comprehensive Lighting plan for the Commons and the
peripheral streets,Master Plan for Commons Plantings and Traffic Circulation Study for the entire Commons area.
Status new-plans/specs preliminary plans underway i
LJ
Capital Project Request Submitting Agency IPLANNING AND DEVELOPMENT 1024
Capital Budget Other Resources
and Reserves
Sources of
Funded Requested Funded Requested TOTALS other funding
Plans Specs $0 11---$4-0 0-007 $0 $0 $40,000
Land j $0 $0 $0 $0 $0
Construction $0 $400,000 $0 $0 $400,000
Equipment $0 $o $o $� $o Cost Basis
Other $0 L $0 $0 $0 $p
TOTALS $o $aao,000 $o $p $440,000
ADDITIONAL annual
maintenance $0 NOTE:Amounts on left are Priority High
ADDITIONAL employee future costs and revenues
salaries RESULTING from the Methods
ADDITIONAL equipment not project
in project cost $0 contract construction
One-time Project Cod(all phases)
Other costs $� $440,000
Time
Total Cost(C) Annual Additional Cost(-)minus Annual
Estimated annual income Revenue "net cost in parenthesis=net Fall 2002
from project(R) $0 additional cost is negative
NETCOST(C-R)
Remarks
Year Amount Phase
2001 $440,000
zoo217 $o
2003 $0
2004 $0
IF 2005 $0
Submitted by JMary Zebell,Thys vanCort
Memo
To: Budget and Administration Committee
From: Mary Zebell, Landscape Planner
Date: March 27, 2001
Subject: Fountain Area Improvements Contract
Approval of Bid
Since the removal of the old fountain took place in January and completed in February of
this year, the timeliness of awarding the contract for improvements to the area has been a
top priority. On March 12 the contract went out to bid and on March 23, bids were
opened. Only one bid was submitted and the bid was higher than anticipated. Possible
reasons for the high bid include:
• an excess of work in the local market and too few contractors
• excellerated construction schedule, penalty for not completing work within the
timeframe set forth in contract (Timeframe based on concerns that work be
completed prior to CU/IC graduation, Mother's Day, Ithaca Festival,.etc.)
• difficult to stage work on Commons
• difficult for construction vehicles to access Commons
Budget Summar
Capital Project#386 2000 3 Q(v $ 3f62,000
Capital Project 2001 t0 f,77 $ 250,000
Total Allocated $ 6;.2,000
Total Amount Expended and encumbered $ 125,825
(See following page)
Bid received for Fountain Area Improvements $ 231,807
Novelli Contract $ 15,600
Estimated funds committed for Light Fixtures (4) $ 15,000
Estimated funds for Tree purchase,
Shipping and'installation of trees (8) $ 10,500
10% Contingency $ 25,730
Total Funds required for Fountain Area Improvements $ 298,637
Total Amount Expended and Encumbered Including Fountain $ 424,462
Unencumbered Balance $ 18 8 q,G 16
Renewing Downtown:
The Commons and Adjacent Streets Year One- 2000
Rough Actual Expended
Estimate and Encumbered
• Initial Maintenance (already approved) S 80,000
Pavilion renovations (DE YOUNG) S 6,820
Bench,bicycle rack& spigot repairs
Sculpture Exhibition pedestals (ACCUFAB) S 1,100
Home Dairy Alley lighting (LUMEC) S 6,405
• Powerwashing Entire Primary Commons (DE YOUNG) S 25,000 S 7,200
• Pedestrian Signage S 10,000
• Demo Interactive Kiosk (Center Ithaca location) S 5,000
•New Trash&Recycling Containers(33 total) $ 25,000
(VICTOR STANLEY) 525,000
• Paving Master Plan for the Commons & Adjacent Streets S 7,000
Plan to include vaults, electrical, water&sewer
(MARY ZEBELL) S7,000
• Home Dairy Alley, Back Alley& Green Street+ $ 75,000
Conceptual design for all areas
Design/bid documents/construction
Lighting and paving implementation to Back Alley
Powerwashing& sealing Home Dairy Alley
(DE YOUNG) $ 6,500
(MARY ZEBELL) S 5,000
• Fountain Removal &Area Improvements $ 76,000
Design/bid documents/construction
New pavement as per Paving Master Plan
Trees&structural soil
Prep for new fountain
Electrical&plumbing upgrades
(FOUNTAIN DEMOLITION) $10,000
(MARY ZEBELL) $ 4,000
(PETER NOVELLI) $15,600
• Electrical Upgrades+ $ 12,000
At the west pavilion and as needed as per above
Paving Master Plan
• Immediate Paving Repairs on Adjacent Streets To be determined
• First Phase of Landscape Renovations in Existing Planters+ $ 25,000
Planting&irrigation design for all primary&
adjacent street planters
Renovations to four planters
(MARY ZEBELL) $ 2,500
• Comprehensive Lighting Study &Plan $ 7,000
Design/cost analysis
Plan to include primary Commons and adjacent streets:
roadway,pedestrian and holiday lights
(THOMAS ASSOCIATES) $ 3,500
•Traffic Circulation Study $ 15,000
(SRF AND ASSOCIATES) $25,200
TOTAL COMMITTED FUNDS $125,825
TOTAL APPROVED FUNDS $ 362,000
CITY OF ITHACA-Commons Fountain Renovations-Bid Tabulation-P3/23/01
BID TABULATION
CITY OF ITHACA,NEW YORK
DEPARTMENT:Public Works Paolangeli Contractor McPherson Builders Inc.
Contract: General Construction 226 Cecil A Malone Drive 710 Willow Ave.
BIDFOR:Ithaca Commons Fountain Area Renovations Ithaca, NY 14850 Ithaca, NY 14850
OPENING:Friday, March 23, 2001,3:00 PM (607)273-8139 (607)273-2373
ITEM
NO. QUANTITY DESCRIPTION UNIT COST EXTENSIONS UNIT COST EXTENSIONS
A 1 Base Bid for General Construction per Specifications No Bid $198,375.00
Alternate Al 1 General Contract Concrete repair Main Pavilion Steps $0.00 $3,819.00
Unit Prices for changes at site authorized by engineer Add Deduct Add Deduct
1 Unclassified Excavation Add/(Deduct): $0.00 $27.79 ($25.61)
CY
2 Select Granular ill, compacted in place Add/(Deduct): $0.00 $25.92 ($22.20)
CY
3 Structural Soil, compacted in place Add/(Deduct): $0.00 $47.42 ($43.70)
CY
4 4"Subdrain w/bedding in place Add/(Deduct): $0.00 $5.43 ($5.00)
LF
5 6"Concrete Sidewalk, remove/replace Add/(Deduct): $0.00 $14.38 ($12.78)
SF
6 Concrete Brick Pavers, in place Add/(Deduct): $0.00 $6.42 ($5.91)
SF
7 2"water service, in place(corp. stop/valve box)Add/(Deduct): $0.00 $462.00 ($400.00)
EA
8 2"copper water service pipe, in place Add/(Deduct): $0.00 $18.00 ($16.00)
LF
9 1"water service, in place(corp. stop/valve box)Add/(Deduct): $0.00 $362.00 ($300.00)
EA
10 1"copper water service, in place(corp. stop/valve box)Add/(Deduct $0.00 $14.00 ($12.00)
EA
Bid Bond Yes
Addendum 1&2 Yes
CITY OF ITHACA PAGE 1
~ CITY OF ITHACA-Commons Fountain Renovations-Bid Tabulation-P3/23/01
BID TABULATION
CITY OF ITHACA,NEW YORK McPherson Builders Inc.
DEPARTMENT:Public Works 710 Willow Ave.
Contract: Electrical Construction Ithaca, NY 14850
BID FOR:Ithaca Commons Fountain Area Renovations (607)273-2373
OPENING:Frida , March 23, 2001,3:00 PM
ITEM
NO. QUANTITY DESCRIPTION UNIT COST EXTENSIONS UNIT COST EXTENSIONS
B 1 Base Bid for Electrical Construction per Specifications $33,432.00 $0.00
Unit Prices for changes at site authorized by engineer Add Deduct
1 1"Sch.80 PVC conduit, in place Add/(Deduct): $2.17 ($2.00) $0.00
LF
2 2"Sch. 80 PVC conduit, in place Add/(Deduct): $3.26 ($3.00) $0.00
LF
Bid Bond Yes
Addendum 1&2 Yes
CITY OF ITHACA PAGE 1
Fla-pole Planter
�P Center Pavilion Planter
New Plants Spiraea nipponica'Halward's Silver'/
Ilex verticillata'Red Sprite'/ New Plants Rhododendron Mezett Hybrid'Molly Fordham'
Hamamellis virginianna/Witch hazel
Ilex verticillata'Jim Dandy'/
Hydrangea paniculata'Urnelight' Asarum europaium/European Ginger
Echinacea purpurea'Magnus'/Purple Coneflower Helleborus orientalis'Royal Heritage White'
Sedutelephiu 'Aurthur Branch'/ Epimedium'Frohnleiten'
m m
Nepeta faasenii'Walker's Low'/ (S) Large Caliper Shade Trees Aruncus aethusifolius/ Dwarf Goatsbeard
Gaura lindkumeri o P =a`Hakonechloa macra-aureola
/ We are looking for: Robinia pseudoacacia'Purple Robe' Hosta 'Francis Williams'
Miscanthus sinensis'Sarabande'/ Fraxinus americana'Autumn Purple'
Panicum virgatum"Rotstrahlbusch'/ lme
Gleditsia triacanthos'Sk ' Hosta'Great Expectations
Pennisetum altrocuroides'Hameln'/ y Hosta'Golden Tiara
and others Polysticrum polyblepharum
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------=----------------------------
--_ ------------ -- -- -----------_— -- ------ ---- --- -- ----- — ------ --- - --- --- --------
0.AN
---
I ----------------------
Prunus to remain
Home Dairy Alley
N
Fountain Area Improvements
Scale; 1" = 15'- 0"
City of Ithaca Department of Plannning and Development
Mary Zebell,Landscape Planner
February 2001
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
cp,P`�•..•••••.,,,f`� DEPARTMENT OF PLANNING AND DEVELOPMENT
0, H. MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT
DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT
Telephone: Planning&Development-607/274-6550 Community Development/LURA- 607/274-6559
Fax: 607/274-6558
TO: Budget and Administration Committee
FROM: JoAnn Corni4-
DATE: March 22, 2001
RE: Request funding for the City of Ithaca to join the International Council for Local
Environmental Initiatives (ICLEI), and to purchase emissions analysis software.
The City of Ithaca Conservation Advisory Council (CAC), on March 12, 2001, passed a
resolution endorsing the City of Ithaca participation in the Cities for Climate Protection
Campaign (CCP), an ICLEI program assisting cities and counties in reducing greenhouse gas
emissions. Attached please find the resolution as well as information on the CCP and ICLEI.
The cost for joining ICLEI is $600.00 paid annually. There is no charge for participating in the
CCP. However, there is greenhouse gas emissions software available at a one-time cost of
$475.00 for non-ICLEI members and $240.00 for ICLEI members. Software upgrades are free.
In addition, if a municipality joins the CCP by early April, it is possible (not guaranteed)
that the municipality will be provided with a full-time, trained intern for three months to work on
a local emissions inventory, create an emissions reduction target, and draft an action plan to
achieve the target.
City staff, CAC members, and alderwoman Susan Blumenthal have been working with the
Tompkins County Planning Department and Environmental Management Council to consider
coordinating efforts with regard to joining ICLEI and/or CCP. Discussions have centered around
the benefits of having the County join one or both, purchase the software, house the intern, and
study greenhouse gas emissions on a County wide basis. Discussions are ongoing and a decision
is expected soon.
Should the County decide to take this on, THEN THERE MAY BE NO BENEFIT TO THE
CITY'S JOINING. IN THAT CASE, THE CITY'S COST WOULD BE ELIMINATED. Should
the County decide not to participate, then the full amount will need to be paid by the City.
I am attaching a resolution for the full amount ($600.00 + $240.00 or$840.00). The B&A
Committee will be informed should this amount change when the County has reached a decision.
"An Equal Opportunity Employer with a commitment to workforce diversification." ���
PROPOSED RESOLUTION
BUDGET AND ADMINISTRATION COMMITTEE
Request funding for the City of Ithaca to join the International Council for Local Environmental
Initiatives (ICLEI), and to purchase emissions analysis software.
March 27, 2001
WHEREAS: There is scientific consensus that carbon dioxide and other greenhouse gasses
released into the atmosphere may have an effect on the Earth's climate, and
WHEREAS: Based on scientific study, the United States has pledged along with 160 countries
under the United Nations Framework Convention on Climate Change to reduce its greenhouse
gas emissions, and
WHEREAS: Energy consumption, specifically the burning of fossil fuels such as coal, oil, and
gas, accounts for more than 80% of U. S. greenhouse gas emissions, and
WHEREAS: Local governments greatly influence their community's energy usage by exercising
key powers over land use, transportation, building construction, waste management, and, in
many cases, energy supply and management, and
WHEREAS: Local government actions taken to reduce greenhouse gas emissions and increase
energy efficiency provide multiple local benefits by decreasing air pollution, creating jobs,
reducing energy expenditures and saving money for the municipality, its businesses and its
citizens, and
WHEREAS: The Cities for Climate Protection Campaign(CCP), sponsored by the International
Council for Local Environmental Initiatives (ICLEI), has invited the City of Ithaca to become a
partner in the Campaign, and
WHEREAS: The Budget and Administration Committee has reviewed the Conservation
Advisory Council resolution entitled"City of Ithaca Conservation Advisory Council Resolution
for Participating in the Cities for Climate Protection Campaign", passed March 12, 2001, and
WHEREAS: The City of Ithaca Conservation Advisory Council has recommended to the City of
Ithaca Common Council that it join in the Cities for Climate Protection Campaign and purchase
the associated greenhouse gas emissions software, and
WHEREAS: The City of Ithaca Conservation Advisory Council has also recommended to the
City of Ithaca Common Council that it join the International Council for Local Environmental
Initiatives (ICLEI), now therefore be it
RESOLVED: That the City of Ithaca pledges to:
1 . Take a leadership role in increasing energy efficiency
and reducing greenhouse gas emissions from municipal
operations :
2 . Develop and implement a local action plan which
describes the steps the City of Ithaca will take to
reduce both greenhouse gas and air pollution
emissions; the plan will include :
• joining the International Council for Local
Environmental Initiatives (ICLEI) ;
• a greenhouse has emissions analysis and forecast to
determine the sources and quantity of greenhouse gas
emissions within its jurisdiction;
• a Carbon Dioxide or greenhouse gas emissions
reduction target;
• a strategy for meeting the City of Ithaca' s
greenhouse reduction target;
• a process for measuring progress, on a regular
basis, for the implementation of the local action
plan, and be it further
RESOLVED, That Common Council hereby approves the transfer in
the amount not to exceed $840 from account A1990 Unrestricted
Contingency to the following accounts for the purposes of
joining said Initiative and acquiring the greenhouse gas
emissions software :
A8020-5430 $600
A8020-5225 $240
City of Ithaca Conservation Advisory Council
RESOLUTION for Participating in the Cities for Climate Protection Campaign
Passed March 12, 2001
WHEREAS: There is scientific consensus that carbon dioxide and other greenhouse gasses released into
the atmosphere may have an effect on the Earth's climate, and
WHEREAS: Based on scientific study,the United States has pledged along with 160 countries under the
United Nations Framework Convention on Climate Change to reduce its greenhouse gas emissions, and
WHEREAS: Energy consumption, specifically the burning of fossil fuels such as coal,oil, and gas,
accounts for more than 80%of U. S. greenhouse gas emissions, and
WHEREAS: Local governments greatly influence their community's energy usage by exercising key
powers over land use,transportation,building construction,waste management, and, in many cases,
energy supply and management, and
WHEREAS:Local government actions taken to reduce greenhouse gas emissions and increase energy
efficiency provide multiple local benefits by decreasing air pollution, creating jobs,reducing energy
expenditures and saving money for the municipality,its businesses and its citizens, and
WHEREAS: The Cities for Climate Protection Campaign(CCP), sponsored by the International Council
for Local Environmental Initiatives (ICLEI),has invited the City of Ithaca to become a partner in the
Campaign,now therefore be it
RESOLVED: That the City of Ithaca Conservation Advisory Council recommends to the City of Ithaca
Common Council that it adopt this resolution as it's own and the City of Ithaca join in the Cities for
Climate Protection Campaign. As a participant,the City of Ithaca pledges to:
1. Take a leadership role in increasing energy efficiency and reducing greenhouse gas emissions
from municipal operations:
2. Develop and implement a local action plan which describes the steps the City of Ithaca will
take to reduce both greenhouse gas and air pollution emissions; the plan will include:
• joining the International Council for Local Environmental Initiatives(ICLEI);
• a greenhouse gas emissions analysis and forecast to determine the sources and quantity of
greenhouse gas emissions within its jurisdiction;
• a Carbon Dioxide or greenhouse gas emissions reduction target;
• a strategy for meeting the City of Ithaca's greenhouse reduction target;
• a process for measuring progress,on a regular basis, for the implementation of the local
action plan.
ICLEI's Cities for Climate Protection®
Frequently Asked Questions
What is ICLEI?
The International Council for Local Environmental Initiatives is a non-profit international
association of local governments dedicated to addressing environmental problems through local
actions.
What is the Cities for Climate Protection Campaign?
Cities for Climate Protection (CCP) Campaign is an ICLEI program assisting cities and counties in
reducing the pollution that causes global warming.
How many cities and counties participate?
As of October 2000,77 cities and counties in the United States and over 360 worldwide are
participants in Cities for Climate Protection Campaign.The program began in 1994.
How does a jurisdiction join CCP?.,
Any city or county can join the CCP by passing a legislative resolution or,less commonly,by making
an executive proclamation.ICLEI can provide you with a sample resolution.
What do participating jurisdictions do?
Participants in the CCP commit to reduce local emissions that contribute to global warming.The
process consists of working through five CCP milestones:
1) Conduct a local emissions inventory and forecast of greenhouse gas emissions
2)Adopt an emissions reduction target
3) Draft an action plan to achieve the target
4)Implement the action plan
5)Evaluate and report on progress
How do jurisdictions benefit from CCP?
• Cities and counties in the CCP not only reduce global warming pollution,but also cut traffic,save
money,clean the air,and improve quality of life in their communities.
• CCP participants have access to a national and worldwide network of local governments acting to
prorc:ct the climate through innovative and proven projects.
ICLEI develops and provides case studies,training workshops and other publications and learning
opportunities,as well as offers occasional competitive grants.
• ICLEI staff assist with the emissions inventory and connect you with government and other
resources.
ICLEI Cities for Climate Protection-U.S.
1 I 1 15 Shattuck Square,Suite 215•Berkeley,CA 94704
phone 510.540.8843'.fax 510.540.4787•email iclei_usa@iclei.org
How much staff time does CCP require?
An existing staff member in a department such as Energy,Planning,Public Works,etc.usually takes
on the work of CCP and acts as staff liaison to the campaign.How much time is required will vary
with the size and complexity of your local government and the pace at which you choose to complete
the milestones.
How can we find staff assistance?
Most CCP participants have used existing staff to complete all of the work.However:
• Some participants have hired a local student intern excited to work on a city-wide emissions
inventory and help devise an action plan.ICLEI can provide a sample job description as well as
tips on finding and working with an intern.Work study and course credit can make student
interns cost effective.
Some cities and counties have hired a local energy or environment expert as a consultant.
A few participants have received grant funding;ICLEI can also offer suggestions on seeking grants.
How do we do an emissions inventory?
The CCP staff liaison,intern,or consultant collects relevant data on local transportation,waste,and
energy consumption.ICLEI provides forms for collecting data and software for conducting the
emissions inventory.The software computes emissions numbers as well as co-benefits such as cost
savings and criteria air pollution prevention.This inventory establishes a baseline.
How do we develop our emissions reduction plan?
ICLEI provides new cities and counties with a"Toolkit"which will guide you in detail through the
CCP milestone process and will help you identify emissions reduction ideas and strategies.Samples of
action plans prepared by other CCP local governments are also available from ICLEI.
What happens to our Plan?
The action plan helps cities and counties design a local strategy,but CCP focuses on taking action.
CCP participants implement concrete pollution cutting measures,quantify the benefits,and track
success in meeting targets in an ongoing fashion.
How much does CCP cost?
Joining CCP is free and does not require being a member of
ICLEI.However there are benefits to ICLEI membership and TO learn more about ICLEI
many CCP local governments do choose to become members of and the Cities for Climate
ICLEI.E.g.The emissions analysis software license costs$475 for
non-ICLEI members and$240 for ICLEI members. Protection Campaign,
-visit our web site at
What about joining ICLEI? www.ictei.org/us,or
ICLEI member-jurisdictions pay an annual membership fee that contact us at 510.540•$$43•
depends on their population.Members attend worldwide
forums,receive discounts on workshop and other fees,have
access to all ICLEI resources and programs,and participate in
steering ICLEI.
ICLEI Cities for Climate Protection-U.S.
1 l 15 Shattuck Square,Suite 215•Berkeley,CA 94704
phone 510.540.8843'fax 510.540.4787•email iclei-usa@iclei.org
The Cities for Climate Protection Greenhouse Gas Emissions Software
The Cities for Climate Protection(CCP)Campaign has developed a data collection process and a
cutting-edge software tool, the CCP Greenhouse Gas Emissions Software,which enables local
government users to measure the amounts of greenhouse gas(ghg)emissions coming from their
communities. The software also allows the user to quantify the amount of ghg emissions that are
being reduced or could potentially be reduced through the implementation of a variety of climate
protection measures.
Objectives
• To quantify the financial savings,criterion air pollutant reductions and other co-benefits
of greenhouse gas emission reduction strategies.
• Supports strategic planning for emission reductions--baseline inventory,business-as-
usual projection,reduction targets,measure impacts.
• To empower local governments to contribute to national GHG emission reduction targets.
Features
• Translates energy, fuel use, and waste data into GHG emissions for the baseline
inventory
• Quantifies the GHG emissions reductions of existing programs and actions
• Projects the GHG emissions reductions of potential programs and actions
• Covers both local government and community wide emissions and emission reductions
• Can be used as a planning tool in choosing measures for the local action plan
• Can be used to monitor and track the results of actions as they are implemented
• Calculates co-benefits of GHG reductions such as energy savings,money savings, and
criteria air pollutant reductions
• Automates energy conversions, embeds emission coefficients, speeds up quantification
and analysis
• Backed up with technical support from the ICLEI office as well as from the developers at
Torrie Smith
Examples of Energy efficiency measures the Software can compute:
Enemy Efficiency: Buildings--energy conservation and efficiency improvements that apply to
the whole dwelling. Examples: adding insulation to the walls,roof or floor; high efficiency
windows; weather-stripping, caulking,night setback of thermostat,reduced demand through
behavioral changes, tree planting for wind breaks and summer shading; passive solar design and
retrofit, whole household energy retrofits.
Energy Efficiency: Appliances and Equipment--energy conservation and efficiency
improvements that affect household appliances,water heaters,heating equipment or any other
household device that uses fuel or electricity. Examples: energy efficiency appliance upgrades,
energy efficient refrigerators,compact fluorescent lightbulbs, water tank insulation,low flow
showerheads and other hot water saving measures,energy efficient furnace fans.
Change in Energy Source -- fuel switching measures in which both the amount of energy and the
type of fuel can be affected. Examples: switch in space or water heating fuel, switch to or from
gas for cooking and/or clothes drying, switch to green power supply, switch to district heating,
switch to solar heating.
A demo version of the CCP Software can be downloaded from the software developer's website at
http://www.torriesmith.com
I Page 1 03/22/01
CITY OF ITHACA
Ni .rt 108 East Green Street Ithaca, New York 14850-5690
cpe.... ,.f`� DEPARTMENT OF PLANNING AND DEVELOPMENT
Ag7RATE0 H. MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT
DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT
Telephone: Planning&Development-607/274-6550 Community Development/IURA- 607/274-6559
Fax: 607/274-6558
To: Budget& Administration Committee
From: Jennifer Kusznir, Economic Development Planner
Tim Logue,Neighborhood and Economic Development Planner
Date: March 22, 2001
Subject: Six Point Traffic Study Consultant
As part of the Findings Statement for the Generic Environmental Impact Statement for the
Southwest Area Land Use Plan, Common Council commissioned a traffic study known as the
M&M Plan or the Six Point Plan. As written in the findings statement of the GEIS, "the goals of
the Plan are to protect the Southside and South of the Creek neighborhoods from the negative
impacts of increased traffic, to improve the accessibility of the project area for people who live
east and south of downtown Ithaca, and to provide a direct route which strongly links the
Southwest Area to the downtown and to the West End/Inlet Island corridor." The funding for this
study was previously approved under Capital Project #431, for an amount of forty thousand
dollars ($40,000).
The Six Point Traffic Study is scheduled to begin in April. Qualifications were received from
eight firms and requests for proposals were sent out to seven of these firms. Six of the firms
responded with proposals. A subcommittee consisting of Dan Cole, Tim Logue, Jennifer
Kusznir, Fernando de Aragon, Kim Triggs, Pat Pryor, and Ed Hershey was established to
determine the most qualified consultant for this study. After careful evaluation the subcommittee
narrowed the choices down to two qualified firms.
Proposals from both firms were brought before the Planning Committee on March 21, 2001, with
the subcommittee recommending that the Committee approve the hiring of either of these two
firms. It was understood that the final selection would take place by the April 4th Common
Council meeting. The Planning Committee, after hearing recommendations from the
subcommittee, recommended that an additional five thousand dollars be allocated for the
completion of this study and passed a resolution recommending that Common Council approve
the hiring of a consultant to complete the 6-point traffic study for an amount not to exceed forty
five thousand dollars ($45,000). To that end, please find enclosed a resolution for your
consideration.
Q:\PLANNING\STAFFUennifer\6point plan\memos\B&A.doc
An Equal Opportunity Employer with a commitment to workforce diversification." ZJ
C - 3
Planning Department - Request Amend Capital Project #431 South
of the Creek Traffic Study
WHEREAS, the City of Ithaca has commissioned a traffic study as
part of the Findings Statement for the Generic Environmental
Impact Statement for the Southwest Area Land Use Plan, and
WHEREAS, the Planning and Development Department has received
proposals from various consultants for the completion of this
study and a selection subcommittee is in the process of choosing
a consultant, and
WHEREAS, after reviewing the selection subcommittee' s
recommendations, the Planning Committee recommended that an
additional $5, 000 be allocated for said purpose and recommends
that Common Council approve the hiring of a consultant to
complete the Six Point traffic study for an amount not to exceed
$45, 000; now, therefore, be it
RESOLVED, That Capital Project #431 South of the Creek Traffic
Study be amended by an amount not to exceed $5, 000 for the
purpose of completing said study, giving a total Project cost of
$45, 000, and be it further
RESOLVED, That the Mayor for the City of Ithaca is hereby
authorized and directed to enter into contract with a consultant
for the purpose of completing said study for an amount not to
exceed $45, 000, including all reimbursable expenses, and be it
further
RESOLVED, That funds for said amendment shall be derived from
the transfer of $5, 000 from account A1990 Unrestricted
Contingency to the Capital Fund.
D - 2
City Controller - Request to Approve Cooperative Energy Contract
WHEREAS, the Counties of Tompkins, Tioga, Otsego and Broome have
formed a Municipal Electric and Gas Alliance to purchase
electric and gas from alternate sources, and
WHEREAS, the Electric Contract with NYSEG Solutions, Inc . will
expire in April, 2001, and
WHEREAS, after a recent bid, the Alliance has awarded Advantage
Energy, Inc. of Hamburg, New York with the bid to be the
Alliance' s preferred supplier for electric supply sales to
participants in the Alliance for the next two years, and
WHEREAS, the City of Ithaca is a member of the Alliance and has
determined, after review of the contract, that Advantage Energy
will provide some savings in the City' s overall electrical cost;
now, therefore, be it
RESOLVED, That the City of Ithaca shall participate in the
cooperative purchase agreement and may, thereby, purchase
electric power under the contract with Advantage Energy, Inc .
and be it further
RESOLVED, That a copy of this resolution shall be sent to the
Tompkins County Department of Finance, and be it further
RESOLVED, That Common Council hereby authorizes the Mayor to
sign the agreement for cooperative purchase of electrical power
between the City of Ithaca and Advantage Energy, Inc. for the
period April, 2001, to March, 2003 .
03/13/2001 09:35 7166677735 ADVANTAGED PAGE 02
Municipal " ,,
Electric and. Gas Alliance
Tft *
StuarturQ16pp.K�•
.
F
Electric Tower Committee rances Leavenworth
Courthouse Tiogn County '
Power Commission
320 North Tioga Street
56 Main Street
Ithaca,New York 14850
MEMBER COUNTIES Owego,New York 13827
Broome County
Otsego County
T'loga County
Tompkins County
March 2001
Dear Electric and Gas Alliance participant,
We are pleased to announce that the Municipal Electric and Gas Alliance has designated
Advantage Energy,Inc.of Hamburg,NY, as the Alliance's"preferred supplier"for electric
supply sales to participants in the Alliance for the conning two years. The bid we have accepted
from Advantage Energy promises significant savings to Alliance participants at a time of high
and volatile electricity prices. In February,the Alliance concluded a competitive bid process,in
conformance with public bidding requirements. Advantage submitted the best proposal.
This letter is to inform you of our endorsement of the enclosed Advantage Energy offer. If you
accept the Advantage Energy agreement,you will continue to save money,compared to New
York State Electric and Gas utility service. If you do not accept the agreement with Advantage,
your account automatically will revert to NYSEG,where prices are higher than what you will pay
through the Alliance program. In any case,at no point will your electric service be disrupted.
What you should know
Price: Your savings will be $0.00125/kwh or$0.00325/kwh,depending on the category of your
account(s). Residential and small commercial accounts will save at the higher rate. Each month,
your charges from Advantage Energy and NYSEG utility will vary.,but the sum of them together
will be$0.00125/kwh or$0.00325/1cwh less than if you took all your electric supply and delivery
service from NYSEG_ The important thing to know is that your savings are guaranteed. In
addition,those customers that pay sales tax on electricity will save about 3%more if they accept
the Advantage Energy offer. The sales tax reduction is not available for customers that remain
with NYSEG utility service.
Billing: You will receive a separate bill from Advantage Energy for electric supply. NYSEG
billwill youfor delivery. We hope that before long, State Public Service Commission rules will
allow for a single,unified billing system.
Term: If you accept the agreement with Advantage Energy,you will be committed to
Advantage's electric supply service and receive attendant savings for two years beginning on
your next meter read date and lasting into your meter reading of March 2003. Before the
agreement is up in March 2003,the Alliance will again procure a new electric supply
arrangement.
1
•03/13/2001 09:35 7166677735 ADVANTAGED PAGE 03
No interruption: The transition from utility or supplier service to Advantage Energy will be
seamless.
How we chose Advantage Energy,Inc.
Advantage Energy was chosen after a competitive bidding process in which several suppliers
were solicited. Advantage Energy submitted the best price proposal, and the company's financial
and other background allows us to confidently recommend them to you.
What you should do now,
We recommend that you sign the Advantage Energy agreement. You have already benefited
from your participation ina Alliance and we hope you will continue to participate. We are
pleased that with the growing strength of the Alliance,we have been able to attract competitors
wishing to serve us. If you agree to Advantage Energy's enclosed offer,then all you need to do is
execute and return the agreement to Advantage Entergy.
Meanwhile,if you have any questions about this offer or the Alliance program,please feel free to
contact Jennifer Luu at 507-273-1913,or our consultants,Gordon Boyd and Gene Salerni,at 518-
580-9244. You can also contact Advantage Energy directly at the toll-free number shown on
their letter.
Your purchasing power,added with that of dozens of municipalities, four counties and hundreds
of non-municipal customers,has given us a strong position in the marketplace.We look forward
to continuing to bring you savings through the Alliance's programs.
Sincerely,
Stuart W. Stein Frances W. Leavenworth
Encl.
2
4
An Ordinance Amending Section 317-14 Entitled "Removal and
Storage Charges, Penalties for Violation" of Chapter 317
Entitled "Removal of Vehicles" of the City of Ithaca Municipal
Code
Ordinance No. - 2001
BE IT ORDAINED AND ENACTED by the Common Council of the City of
Ithaca as follows :
Section 317-14 of Chapter 317 of the Code of the City of Ithaca,
entitled "Removal of Vehicles," shall be amended as follows:
r i
City of Ithaca
PCICodebook for Wmdows
§317-14. Removal and storage charges; penalties for violation.
A. Removal and storage charges for nonconsensual towing of vehicles in the City of Ithaca are
hereby established as follows: �jS
(1) Ordinary removal charges shall not exceed $50 total charge. "Ordinary removal' means
the removal of any vehicle that is not a special equipment removal, a special problem or
circumstance removal, or an extraordinary removal.
(2) Special equipment removal charges shall not exceed $70 total charge. "Special equipment
removal' means the removal of any vehicle that requires special equipment such as
dollies, flat beds, ramps,jacks or slings.
(3) Special problem or circumstance removal charges shall not exceed 4 total charge.
"Special problem or circumstance" means the removal of any vehicle that involves
additional steps such as snow removal, difficult access to a locked vehicle, and extra
cleanup. A request shall be made by the tow truck operator to the police officer at the
scene of the tow that the tow be treated as a special problem or circumstance removal.
Reasons for the request shall be stated by the tow truck operator to the police officer at
the scene and shall be recorded in the vehicle towed report. Approval or denial of request
is to be made at the discretion of the police officer at the scene of the tow and indicated
on the "Police Towing" log. Denial of the request by the police officer shall cause the tow
to be deemed an ordinary removal.
(4) Extraordinary removal charges shall be based on the actual costs of the use of the
extraordinary equipment, plus labor charges. "Extraordinary removal' means the removal
of any vehicle requiring the necessary use of one or more additional tow trucks, a crane
or other extraordinary equipment other than regular or special towing equipment.
(5) A fee not to exceed $2�may be charged by the tow truck operator to the owner or
operator of any vehicle requiring removal services as provided in this chapter whenever
the owner or operator appears to remove the vehicle after the tow truck operator has
hooked up the vehicle for towing or removal, but before the vehicle has been removed
from the scene. i
0
(6) Storage fees not exceeding $15 per day or fraction thereof may be charged by the tow
truck operator after the vehicle has been stored for more than 24 hours.
(7) An after-hours service charge not to exceed $1021'ay be charged by the tow truck X21 Sod
operator whenever the tow truck operator is called to release a vehicle from the storage
yard during the hours of 11:00 p.m. to 7:00 a.m.
B. Violation of any provision of this chapter shall be punishable by a fine of not more than$250
or by imprisonment for a period not exceeding 15 days for each such offense, or by both such
1
r i
City of Ithaca
PCICodebook for Windows
fine and imprisonment.
2
Truck Costs
m
w
IL
$70,000.00 60.00
$60,000.00
50.00
$50,000.00
40.00
z � b
$40,000.00 Truck Cost
0
a 30.00 —}Tomng Rate
U
$30,000 00 —al—Doll Rate
2 IK 20.00
$20,000.00
ti
$10,000.00 10.00
m
m
r
N
ti
� January-98 August-88 January-99 August-99 January-00 August-00 January-01 August-01 0.00
m
—w-Truck Cost $47,900.00 $47,900.00 $53,000.00 $53,000.00 $58,760.00 $58,760.00 $65,000.00 $65,000.00
N �-
m --*—Towing Rate 50.00 50.00 50.00 _ 50.00 50.00 50.00 50.00 50.00
0 —art—Dolly Rate 1 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00
m
N
N
Page 1
Truck Casts With increase
N
m
W
(D
a $70,000.00 90.00
$80,000.00
50.00
$50,000.00
- 40.00
V
i7�r00�.VN --E-Thick Cast
H
O
30.00 — Towing Rate
$30,000.00 _1K — —Dolly Rate
20.00
$20,000.00
ti
$10,000.00 10.00
m
m
m
ti
N
,o $0.00 Janna 98 0.00
rY- August-98 January-99 A�,gust-99 January-00 August-00 January-01 August-01
m
—*—Truck Cost 5471900.00 $47,900.00 353,000.00 253,000.00 $58,760.00 $58,760.00 $85,000.00 $66,000.00
m —♦-Towing Rate 50.00 50.00 50.00 50.00 50.00 50.00 55.00 55.00
m —*--Dolly Rate 20.00 20.00 20.00v 20.00 20.00 20.00 25.00 25.00
m
N
V
N
CS) Page 1
Fuel Costs
m
w
as $2.50 80.00
A -*
50.00
$2.00
40.00
z $1.50
H
O
H- -r-Fuel Cost
a30.00
-# TowhV Rate
-Ml-Dolly Rate
$1,00 --
20.00
$o.50 --
110.00
m
LD
m
r
N
N
`D $0.00 Januoy48 August-98 January-99 August-99 January-00 August-00 January-01 Aupe►st Il 0.00
N
--*-Fuel Cost 1.31 1.25 1.07 1.19 2.29 1.49 2.29 1.59
-♦--Towing Rate 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00
-aF-Dolly Rate 1 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00
m
N
V
N
Pape i
Fuel Costs With Increase
7
9
LI
i $2.50 80.00
50.00
$2.00
X0.00
T $1.50
30.00 �-Fuel Cast
n -}-Towing Rate
- -Dolly Rate
S1.00 --
20.00
$0.50 --
-- 110.00
n
0
V
° $0.00 January-98 August-98 January-99 August-99 January-00 August-00 January-01 August-01 0.00
`' -s--Fuel Cast 1.31 1.25 1.07 1.19 2.29 1.49 2.29 9.59
--*--Towing Rate 50.00 50.00 50.00 50.00 50.00 50.00 55.00 55.00
- -Dolly Rate 20.00 20.00 20.00 20.00 20.00 1. 20.00 25.00 25.00
D
v
r
Page 1