HomeMy WebLinkAboutMN-B&A-2001-04-24 BUDGET AND ADMINISTRATION COMMITTEE
TUESDAY, APRIL 24, 2001
7:30 P.M.
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Common Council
1. Approval of 2002 Guidelines for Community Service Funding
2 . Request to Approve Participation in the Financial Assistance to
Business Program and Filing of An Application with the New York
State Environmental Facilities Corporation - Resolution
3 . First Fridays - Presentation and Request for Funding
B. DPW
1. Request to Approve Exchange of Land from Johnson Boat Yard -
Resolution
2 . Request Amendment to Stewart Avenue Bridge at Cascadilla Creek -
Resolution
C. Police Department
1. Request to Amend Budget for Grant - Resolution
2 . Request to Amend Budget for Grant - Resolution
D. Planning Department
1 .National Development Council Contract Funding - Discussion and
Possible Resolution
E. Reports
1. Mayor' s Report
2 . Council Members' Announcements
3 . Next Month' s Meeting: May 30, 2001
BUDGET AND ADMINISTRATION COMMITTEE
TUESDAY, APRIL 24, 2001
7:30 P.M.
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight's Agenda
A. Common Council
1. Approval of 2002 Guidelines for Community Service Funding
2 . Request to Approve Participation in the Financial Assistance to
Business Program and Filing of An Application with the New York
State Environmental Facilities Corporation - Resolution
3 . First Fridays - Presentation and Request for Funding
B. DPW
1. Request to Approve Exchange of Land from Johnson Boat Yard -
Resolution
2 . Request Amendment to Stewart Avenue Bridge at Cascadilla Creek -
Resolution
C. Police Department
1. Request to Amend Budget for Grant - Resolution
2 . Request to Amend Budget for Grant - Resolution
D. Planning Department
l.National Development Council Contract Funding - Discussion and
Possible Resolution
E. Reports
1. Mayor' s Report
2 . Council Members' Announcements
3 . Next Month's Meeting: May 30, 2001
1
New York State and local Retirement Systems
Employees'Retirement System
Police and Fire Retirement I D r P (l41*
H.Carl McCall,State Comptroller IVi L,C u (S
Gov.Smith State Office Building, Albany, New York 12244
Telephone: 518-474-7736 http://www.osc.state.ny.us APR 13 2001
Fax:518-402-4433 E-mail:nysirsinfo@nyslrs.osc.state.ny.us
By
00144 April 11, 2001
Mr Dominick Cafferillo, City Controller
City Of Ithaca Location Code: 20021
108 E Green St
Ithaca NY 14850-5614
D�
�U
l� C
Dear Mr Cafl'erillo:
As you are well aware, the world's stock markets underwent a major correction from the record levels
achieved in early 2000, with significant negative returns occurring during the first quarter of calendar
year 2001. For the three months ended March 31, 2001, the NASDAQ fell 25.5 percent, the S&P 500
fell 12.1 percent and the Russell 3000 fell 12.4 percent. The MSCI EAFE, which measures non-U.S.
markets, fell 14 percent in that same quarter.
Because we have strategically diversified the assets of the Common Retirement Fund, our losses
were not as dramatic. However, it is probable, though not yet definite, that employers will have to
make contributions higher than initially anticipated when their payments are due on December 15,
2001 (as required by State statute). We currently estimate a billing rate of 1.5 percent above the
estimates we gave you last September. Therefore, it is prudent for employers to plan for an
additional 1.5 percent of their total FYE March 31, 2002 estimated payroll (including both Police &
Fire and Employees' Retirement Systems) as their contribution to the Common Retirement Fund.
This cost, which is the "regular" contribution, will be in addition to the costs unique to each
employer for special plans, early retirement incentives and other costs, such as group term life
insurance.
Although the billing estimates for localities are traditionally calculated and disseminated in August of
each year, Comptroller McCall wanted to advise you of this potential increase as early as possible.
We are hopeful that this contribution increase will end up at less than 1.5 percent of payroll.
During the last eight years, the pension fund's strong performance has allowed us to virtually
eliminate employers' regular pension contributions since 1996 and to help decrease local government
pension costs considerably. These reductions have saved taxpayers billions of dollars. With the
additional 1.5 percent of payroll, the Common Retirement Fund contributions would still be among
the lowest in the nation, and still reflect a savings for local governments of nearly $300 million over
1996 costs.
The actual rate of employer contributions will not be finalized until all the financial reporting for the
fiscal year ending March 31, 2001 is completed later in June. We will continue to update you in the
coming weeks and months.
If you have any questions or concerns, please contact Mr. Michael J. Clenahan, Assistant Director,
Member Services at (518)473-4132.
Sincerely,
a _
Jeffrey P. Swain
Deputy Comptroller
2001 Streets and Facilities Projects for Possible Capitalization
Street Related Projects: Equipment Labor Materials
Guide Rail Repair and Replacement $ 3,400 $ 5, 184 $ 5,000
Stewart Avenue Retaining Wall 2,400 7,776 500
Spencer Road Retaining Wall 4, 000 7, 776 8,000
Flood Control Road Repair 1, 500 1,944 300
Golf Course/Inlet Road Repair 410 3,888 200
Ditch Cleaning:
Hudson Place, Floral Avenue, Hector
Street, Haller Blvd. 7,480 6, 998 0
Other To Be Determined 20,490 20,490 20,490
$39, 680 $54, 056 $34,490
Flood, Erosion and Storm Water Projects:
Flood Relief Channel, clearing trees,
& debris $ 6, 100 $ 9, 072 $ 720
Cascadilla Creek Wall Repair/ o�w
Replacement 7, 000 15, 552 3,310
Cascadilla Creek Cleaning 18,400 15, 552 0
Storm Sewer Catch Basin Repairs 16, 000 31, 104 6,000
$47, 500 $71,280 $10, 030 IT�
Parks Projects:
Neptune Park Bridge Approach/
Landscaping $ 2,400 $ 5, 184 $ 1,740 �cJ
Fair Street Park Sidewalk/Path,
6 Mile Creek Stairs, Cemetery
Vault Repairs 3, 000 7,776 1,500
$ 5,400 $12, 960 $ 3,240
Commons Repairs: �7
Brick Re-setting/Replacement $ 2,400 $ 6, 048 $ 500
Concrete Sidewalk Replacement 6, 880 4,536 1, 000
i
Totals: $101,860 $148,880 $49,260
Grand Total: $300,000
3°�ioao
BUDGET
Suite 211 -IT Infrastructure-Work Space CP#211 TWW 04/19/2001
Pre-Bid Committed CommittmentsCommittments
Budget Expended Remaining
PROFESSIONAL SERVICES
Architect 10%of Const Cost $3,630.00 $0.00 $0.00 $0
Reimbursibles $0.00 $0.00 $0.00 $0
Testing $800.00 $0.00 $0.00 $0
Contingency $0 $0
$4,430 $0 $0 $0
CONSTRUCTION CONTRACTS
General Construction $18,000.00 $0 $0 $0
Furniture $9,000.00 $0 $0 $0
Asbestos Removal $4,800.00 $0 $0 $0
DPW-labor $600.00 $0 $0 $0
DPW-materials $600.00 $0 $0 $0
contingency $3,300.00 $0 $0 $0
$36,300 $0 $0 $0
IN-HOUSE
Inspection $0 $0
Owner's rep. $0 $0
Finance $66 $0 $0 $0
Attorney $1,200 $0 $0 $0
Miscellaneous reimbursibles $0 $0 $0 $0
$1,266 $0 $0 $0
TOTAL $41,996 $0 $0 $0
TotalFunding.................................................................................................................... $42,000.00
Total Committments expended and remaining + Proposed............................................... $0.00
Remainingfunds............................................................................................................... $42,000.00
Source of Funds:
Code Compliance $7,000.00
Computer Acquisition $35,000.00
$42,000.00
CONTRACT 1 CONTRACT 2 CONTRACT CONTRACT 4
ORIGINAL CONTRACT PRICE $0.00 $0.00 $0.00 $0.00
ACCEPTED CHANGE ORDERS $0.00 $0.00 $0.00 $0.00
BUDGET
Suite 211 -IT Infrastructure-Work Space CP#211 TWW 04/19/2001
Pre-Bid Committed CommittmentsCommittments
Budget Expended Remaining
PROFESSIONAL SERVICES
Architect 10% of Const Cost $3,630.00 $0.00 $0.00 $0
Reimbursibles $0.00 $0.00 $0.00 $0
Testing $800.00 $0.00 $0.00 $0
Contingency $0 $0
$4,430 $0 $0 $0
CONSTRUCTION CONTRACTS
General Construction $18,000.00 $0 $0 $0
Furniture $9,000.00 $0 $0 $0
Asbestos Removal $4,800.00 $0 $0 $0
DPW-labor $600.00 $0 $0 $0
DPW-materials $600.00 $0 $0 $0
contingency $3,300.00 $0 $0 $0
$36,300 $0 $0 $0
IN-HOUSE
Inspection $0 $0
Owner's rep. $0 $0
Finance $66 $0 $0 $0
Attorney $1,200 $0 $0 $0
Miscellaneous reimbursibles $0 $0 $0 $0
$1,266 $0 $0 $0
TOTAL $41,996 $0 $0 $0
TotalFunding.................................................................................................................... $42,000.00
Total Committments expended and remaining+ Proposed............................................... $0.00
Remainingfunds............................................................................................................... $42,000.00
Source of Funds:
Code Compliance $7,000.00
Computer Acquisition $35,000.90
$42,000.00
CONTRACT 1 CONTRACT 2 CONTRACT CONTRACT 4
ORIGINAL CONTRACT PRICE $0.00 $0.00 $0.00 $0.00
ACCEPTED CHANGE ORDERS $0.00 $0.00 $0.00 $0.00
BUDGET
Suite 211 - IT Infrastructure-Work Space CP#211 TWW 04/19/2001
Pre-Bid Committed CommittmentsCommittments
Budget Expended Remaining
PROFESSIONAL SERVICES
Architect 10% of Const Cost $3,630.00 $0.00 $0.00 $0
Reimbursibles $0.00 $0.00 $0.00 $0
Testing $800.00 $0.00 $0.00 $0
Contingency $0 $0
$4,430 $0 $0 $0
CONSTRUCTION CONTRACTS
General Construction $18,000.00 $0 $0 $0
Furniture $9,000.00 $0 $0 $0
Asbestos Removal $4,800.00 $0 $0 $0
DPW- labor $600.00 $0 $0 $0
DPW- materials $600.00 $0 $0 $0
contingency $3,300.00 $0 $0 $0
$36,300 $0 $0 $0
IN-HOUSE
Inspection $0 $0
Owner's rep. $0 $0
Finance $66 $0 $0 $0
Attorney $1,200 $0 $0 $0
Miscellaneous reimbursibles $0 $0 $0 $0
$1,266 $0 $0 $0
TOTAL $41,996 $0 $0 $0
TotalFunding.................................................................................................................... $42,000.00
Total Committments expended and remaining + Proposed.............................................. $0.00
Remainingfunds............................................................................................................... $42,000.00
Source of Funds:
Code Compliance $7,000.00
Computer Acquisition $35,000.00
$42,000.00
CONTRACT 1 CONTRACT 2 CONTRACT CONTRACT 4
ORIGINAL CONTRACT PRICE $0.00 $0.00 $0.00 $0.00
ACCEPTED CHANGE ORDERS $0.00 $0.00 $0.00 $0.00
BUDGET
Suite 211 -IT Infrastructure-Work Space CP#211 TWW 04/19/2001
Pre-Bid Committed CommittmentsCommittments
Budget Expended Remaining
PROFESSIONAL SERVICES
Architect 10%of Const Cost $3,630.00 $0.00 $0.00 $0
Reimbursibles $0.00 $0.00 $0.00 $0
Testing $800.00 $0.00 $0.00 $0
Contingency $0 $0
$4,430 $0 $0 $0
CONSTRUCTION CONTRACTS
General Construction $18,000.00- $0 $0 $0
Furniture $9,000.00 $0 $0 $0
Asbestos Removal $4,800.00 $0 $0 $0
DPW-labor $600.00 $0 $0 $0
DPW-materials $600.00 $0 $0. $0
contingency $3,300.00 $0 $0 $0
$36,300 $0 $0 $0
IN-HOUSE
Inspection $0 $0
Owner's rep. $0 $0
Finance $66 $0 $0 $0
Attorney $1,200 $0 $0 $0
Miscellaneous reimbursibles $0 $0 $0 $0
$1,266 $0 $0 $0
TOTAL L 1 $41,996 $0 $0 $0
TotalFunding.................................................................................................................... $42,000.00
Total Committments expended and remaining+ Proposed............................................... $0.00
Remainingfunds..............................:................................................................................ $42,000.00
Source of Funds:
Code Compliance $7,000.00
Computer Acquisition $35,000.00
$42,000.00
CONTRACT 1 CONTRACT 2 CONTRACT CONTRACT 4
ORIGINAL CONTRACT PRICE $0.00 $0.00 $0.00 $0.00
ACCEPTED CHANGE ORDERS $0.001 $0.00 1 $0.00 $0.00
i
10/2/OU Department of Im.,nation Technology 1
Final FY 2001 Budget Worksheet
Operating Budget
Category Item Number Unit Cost Full Operating Partial Operating Partial Capital
(Force Fund)
Salaries
Director 1 $66,625.00 $66,625.00 +�� $49,968.75 $16,656.25
Systems Engineer 1 $45,000.00 $45,000.00 �`'� $29,700.00 $15,300.00
User Support Analyst 1 $32,000.00 $32,000.00 ��° $24,000.00 $8,000.00
Administrative Assistant 1 $19,000.00 $19,000.00 °'S $19,000.00 0
Subtotal: $162,625.00 $122,668.75 $39,956.25
Miscellaneous
Office supplies 4 $1,500.00 $6,000.00 $6,000.00 3S,
Staff development 3 $1,500.00 $4,500.00 $4,500.00eh2
Consulting services 1 $5,000.00 $5,000.00 $5,000.00
Telephone 4 $500.00 $2,000.00 $2,000.00
Equipment maintenance 1 $2,000.00 $2,000.00 $2,000.00 73�
Travel expenses 3 $600.00 $1,800.00 $1,800.00
Subtotal: $21,300.00 $21,300.00
Operating Net: $183,925.00 $143,968.75
OCT 0 2 2000
P.,,
10/2/00 Department of Information Technology 2
Final FY 2001 Budget Worksheet
Capital Budget
Category Item Number Unit Cost Extended Cost Rankings
Workstations 1
IT Staff Computers 4 $2,000.00 $8,000.00
IT Staff Software 4 $1,200.00 $4,800.00
IT Staff Peripherals 1 $3,000.00 $3,000.00
Test PC 1 $2,000.00 $2,000.00
Test Mac 1 $2,000.00 $2,000.00
Training laptops 6 $2,200.00 $13,200.00
Annual planned replacement 75 $2,000.00 $150,000.00
Subtotal: $183,000.00
Servers 4
New Gorges (Internet/Intranet/Web Server) 1 $14,000.00 $14,000.00
Memory for City Hall server 1 $1,200.00 $1,200.00
Memory for GIS server 1 $1,200.00 $1,200.00
Annual planned replacement 2 $10,000.00 $20,000.00
Subtotal: $36,400.00
Networking - 3
Infrastructure maintenance 1 $27,000.00 < 000
PEF membership- internet services 1 $3,000.00 $3,000.00
Wireless LAN access points 6 $1,000.00 $6,000.00
Remote access modems 8 $200.00 $1,600.00
Cabinets 4 $1,500.00 $6,000.00
UPS's 10 $350.00 $3,500.00
Annual router upgrades 8 $1,800.00 $14,400.00
Annual switch/hub upgrades 8 $1,500.00 $12,000.00
Subtotal: $73,500.00
1
10/2/00 Department of Information Technology 3
Final FY 2001 Budget Worksheet
Software 2
Web-based Citizen Response Tool 1 $50,000.00 $50,000.00
New Netware 5.1 license 1 $9,000.00 $9,000.00
Netware 5.1 upgrades 1 $18,000.00 $18,000.00
Mac OS upgrades 25 $50.00 $1,250.00
Anit-virus corporate subscription 1 $12,000.00 $12,000.00
MS Select Program (226 licenses) 1 $15,000.00 $15,000.00
Desktop upgrades and additions 1 $10,000.00 $10,000.00
Subtotal: $115,250.00
Interactive Video 5
Training Facilities Camcorder 1 $1,000.00 $1,000.00
Scanner 1 $2,500.00 $2,500.00
LaserPrinter 1 $1,500.00 $1,500.00
Multimedia development computer 1 $4,100.00 $4,100.00
G4 streaming video server 1 $7,800.00 $7,800.00
Multimedia development software 1 $3,000.00 $3,000.00
CD-RW 1 $500.00 $500.00
Subtotal: $20,400.00
Contract Services
Intranet/Internet/Web design 1 $15,000.00 $15,000.00 6
Records/documents management design 1 $15,000.00 $15,000.00
Subtotal: $30,000.00
Capital Net: $458,550.00
Capital Net plus Force Fund: $498,506.25
l
CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2001
-- - I-.--- A1990
- -
UNRESTRICTED
CONTINGENCY
BALANCE UNRESTRICTED CONTINGENCY 4/24/01 $34.375.00
- - -- - - -- - - I� --- -
RESTRICTED _
CONTINGENCY
Work Environment Task Force Funds Council $35,000.00
Downtown Marketing Study Council $10,000.00
Youth Recreation Partnership Facility Study Council $15,000.00
Contractual Salary Increases Council $50,000.00
Funds from 2000 Contingency balance Council $10,025.00
Council $0.00
Council $0.00
Council $0.00
BALANCE RESTRICTED CONTINGENCY 4/24/01 $120.025.00
BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 4/24/01 $154.400.00
May COUNCIL PROPOSED RESOLUTIONS:
- - - - - - - - - - - - - -$0.00
-----$0.00
- - -- - -
$0.00
------$0.00
$0.00
- $0.00
$0.00
0.00
K-00
Balance Unrestricted Contingency after_May Proposed Resolutions 34 375. 0
P R
CITY OF ITHACA-UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 20014/24/01
COUNCIL TYPE OF CONTINGENCY ACCOUNT
MONTH _AMOUNT CONTINGENCY TITLE DESCRIPTION TRANSFERRED TO
Jan-01 $16 000.00 RESTRICTED _ Prior Year To fund Executive Unit Compensation Study _ _ _ A1430-5435
$5�0-UNRESTRICTED To fund outside libation fees A1420-5435
Feb-01 - No Active -- -}- - -
Mar-01 $150.00 UNRESTRICTED ITo fund sponsor of celebration room full of sisters luncheon A1012-5435
$0.00 RESTRICTED - -- -- --- ---
--Apr-01_____. 6$10,0000UNRESTRICTED To fund Senior Network Administrator salary increase A1320-5110
$475.00 UNRESTRICTED I To fund ICLEI activity A8020-5225
$5,000.00 UNRESTRICTED_- To fund South of the creek traffic study _ A9950.9
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED _
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 RESTRICTED Council
May-01 $0.00 UNRESTRICTED
Jun-01 $0.00 UNRESTRICTED-
$0.00 RESTRICTED _Council
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
Jul-01 $0.00 UNRESTRICTED
$0.00 UNRESTRICTED - -
Aug-01 $0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 UNRESTRICTED
$0.00 RESTRICTED
------- ---
$0.00 RESTRICTED
Sep-01 $0.00 UNRESTRICTED r Council
$0.00 UNRESTRICTED
Oct-01 $0.00 RESTRICTED-� - Council
--------- -
I -
$0.00 RESTRICTED Council
$0.00 UNRESTRICTED I _
Nov-01 $0.00 UNRESTRICTED
$0.00 UNRESTRICTED
Deo-01 $0.00 UNRESTRICTED t
$0.00 UNRESTRICTED f
$0.00 UNRESTRICTED
SUMMARY AMOUNT
UNRESTRICTED CONTINGENCY $65,625.00
RESTRICTED CONTINGENCY
§16.000.00
TOTAL 00
04/19/2001 03:17 607272017 WOMENS COMM BLDG PAGE 02
First Friday of Central New York
Summary
First Friday of Central New York is a monthly business and social networking event,which
fosters communication,interaction and involvement among professionals of color in the Central
New York Region. FFCNY is addressing the need of minority professionals to interact with
other professionals beyond their work environment. It utilizes sponsorship dollars from area
businesses,universities, and corporations to meet entertainment, venue and activity costs, and it
is currently requesting funds to continue this valued and needed community activity.
Statement of Purpose
Economic, social and culture-specific entertainment options for people of color to include
African-Americans,Latinos and Africans are severely limited in the Central New York region.
The purpose of FFCNY is to provide an informal milieu for professional persons of color in the
region,thereby facilitating social and business networking between businesses, organizations,
entrepreneurs,and educators primarily in Ithaca. Binghamton,Elmira,Corning, Syracuse and
Cortland residents participate in First Friday's events as well. FFCNY provides a monthly forum
within which minority entrepreneurs, employees of corporations,colleges and universities can
meet and interact For the purpose of building important social bonds, supportive networks, and
fostering a heightened sense of connectedness to the community. Moreover,FFCNY proposes to
promote the professional development of its participants,provide education and support to
minority business owners, and promote education and achievement among minority and
underprivileged youth. FFCNY can effectively achieve these objectives by forming partnerships
and contracting with individual donors,universities, corporations,businesses and local
governments.
FFCNY is a way for professionals of color to meet each other,socialize, support and celebrate
the shared aspects of their cultures. The monthly event provides an environment where people
discover the social and cultural bonds that are key to the retention and recruitment of talented
professionals in the Central New York region. Corporate partners and participants,through their
donations of time, money and professional resources, will ensure the continued success of these
activities and in so doing build their report among talented professionals of color.
The FFCNY Vision
First Friday is a nationally recognized institution that brings people of color together in
approximately 35 locations all over the United States and Canada. Most of the organizations are
independently operated in large metropolitan areas such as Atlanta, St. Louis, San Francisco and
Denver. These organizations have sustained a very large membership since 1985. The First
Friday of St. Louis,for example,has a monthly attendance of 400-600 African American
professionals.
FFCNY currently has provided an enriching experience on the first Friday of every month since
October 2000,with the monthly attendance ranging from 130-150 participants. Monthly events
held thus far have attracted over 300 professionals of color since October,representing 11
corporations,businesses, departments and institutions. Among those represented are Corning
Incorporated,Guthrie Hospital,IBM,Lockheed Martin,Ensco,Binghamton University,Cornell
University, Ithaca College, Geneva Housing Authority,Ithaca city school district, City of Ithaca
Police Department,and The Greater Ithaca Activity Center.
04/19/01 THU 15-16 [TX/RX NO 64281 Q002
04!1912001 03:17 6072723017
WOMENS COMM BLDG PAGE 03
Joseph Smith,the founder of FFCNY, is a native of Indianapolis, Indiana. He served in the
United States Marine Corps prior to moving to Central New York and is a graduate of
Tompkins-Cortland Community College, and Ithaca College,where he earned a Bachelor of Arts
degree in Sociology. Joseph was most recently employed as a caseworker in the Children's
Services unit of the Tompkins County Department of Social Services. Joseph is dedicated to
making a difference in the community. His dedication,vision and leadership has brought the
organization to its current state of success,yet there are plans to become incorporated as a non-
profit organization and fully expand networking opportunities beyond monthly meetings. The
vision of the organization is to develop into a viable institution that fosters growth, both
professionally and spirituality, of minorities within diverse communities by linking them with
corporations,businesses,and other resources. Joseph has several ideas about promoting
appreciation and education in art, music,and theater for promoting awareness of African,
African-American, and Latino culture. Future events and projects will include cultural trips to
area cities, culture-specific musical and theater events, an FFCNY website,and career
shadowing program for under-represented youth that would link them to persons of color in
several professional career fields such as education, engineering, medicine, law,and human
services.
04/19/01 THU 15:16 [TX/RX NO 64281 0 003
Approval of 2002 Guidelines for Community Service Funding
WHEREAS, the City of Ithaca has in the past appropriated funds to agencies for cultural
enrichment, economic promotion, and other purposes aside from human services, and
WHEREAS, the Common Council intends that all such requests be subject to a
standardized review process; now, therefore, be it
RESOLVED, That the Budget and Administration Committee of Common Council be
authorized to review all fiscal year 2002 requests for non-mandated city funding from
private, non-profit agencies that are not subject to Human Services Coalition review,
and be it further
RESOLVED, That the following requirements and criteria shall be applied to all such
requests:
Requirements
All applications for 2002 funding must be submitted in writing to the City Controller by
June 15, 2001.
Each application must include a statement that explains how the activity proposed for
City funding will benefit the social, cultural, economic, and/or environmental well being
of city residents, in terms as specific as possible. Information presented should include
the groups or individuals to be served, the number of people to benefit from the activity,
and the duration of the benefit (long term or short term).
A) Each application must include budgets for 2001 and 2002, financial reports from
1999 and 2000, and an enumeration of other funding sources.
B) The application should also include a count of individuals served, by municipality, for
prior years, and a report on any positive impacts and benefits of programs previously
funded.
C) The application must include a description of methods for measuring positive
outcomes from funding requested for fiscal year 2002.
Criteria and Evaluation Scoring
The Committee shall assign points for the degree to which the proposed use of City
funds meets each of the following criteria. If the applicant does not supply sufficient
information for the Committee to make a judgment, the proposal shall receive zero
points in each such case.
These criteria and evaluation scores will be used by the Budget & Administration
Committee as guidelines in evaluating requests for funding:
1. The proposed activity will benefit the social, cultural, economic and/or environmental
well being of residents of the City of Ithaca.
A) The proposal will service city residents in proportion to City funding requested.
B) The sponsor of the proposed activity:
has received funding, or
is reasonably assured of receiving funding, or
has made a good faith effort to receive funding from the County,
appropriate towns, school districts, or other funding sources in proportion
to non-city residents served.
2. The proposed activity will serve an identified need in the city and does not duplicate
another service.
3. The proposed activity is designed to effectively meet the needs of those to be
benefited; and the proposal includes measurable objectives and outcomes.
4. The applicant demonstrates sound management practices.
5. The proposed activity will especially benefit a population in financial need (i.e., below
federal poverty guidelines) or the disabled.
6. The proposed activity will produce a long-term benefit.
Now, therefore, be it
RESOLVED, That by August 1, 2001, the Budget &Administration Committee shall
forward its recommendations to the Mayor for consideration in the 2002 budget.
P
5 DRAFT
Resolution No.
RESOLUTION AUTHORIZING PARTICIPATION IN THE
FINANCIAL ASSISTANCE TO BUSINESS PROGRAM
AND THE FILING OF AN APPLICATION WITH THE
NEW YORK STATE ENVIRONMENTAL FACILITIES CORPORATION
Introduced: 19
Adopted: 19
Recitals
WHEREAS, pursuant to the Clean Water/Clean Air Bond Act of 1996, being Chapter
413 of the Laws of New York of 1996,the New York State Environmental Facilities Corporation
(the "Corporation") through the Financial Assistance to Business Program (the "FAB Program")
is authorized to provide state assistance to villages, towns, and cities with a population of less
than one million, for small business environmental compliance assistance projects which enhance
the quality of the air or waters of the State through compliance with environmental laws and
regulations, or to remedy or prevent environmental deficiencies; and
WHEREAS, the governing body of the
(hereinafter, the "Municipality"), after due consideration, has determined that participation in the
FAB Program is desirable and in the public interest;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
MUNICIPALITY AS FOLLOWS:
1. The filing of an application, or applications, with the Corporation for financial assistance
under the FAB Program in the form required by the Corporation is hereby authorized,
including all understandings and assurances contained in said application.
2. The individual holding the following office is directed and authorized as the official
representative of the Municipality to identify entities that will participate in the FAB
Program, to execute and deliver said application(s), to execute and deliver any other
documents necessary for participation in the FAB Program, to provide such additional
information as may be required, and to take all actions on behalf of the Municipality as
may be required in order to effectuate the intent and purpose of this resolution:
3. The Corporation is hereby authorized, on behalf of the Municipality to deliver payments
made pursuant to the FAB Program directly to the entities identified above, or such
further entities as may from time to time be named by the individual identified in
paragraph 2 above.
DRAFT
4. A certified copy of this resolution shall be prepared and delivered to the Corporation as
part of said application.
5. This resolution shall take effect immediately.
Moved:
Seconded:
Roll call: Ayes:
Noes:
Carried
IN WITNESS WHEREOF, I hereunto set my hand and the seal of the
, County, New York, this
day of ' 19—.
(Clerk)
DRAFT
CERTIFICATE OF RECORDING OFFICER
The undersigned certifies that the attached Resolution is a true and correct copy of
Resolution No. as regularly adopted at a legally convened meeting of the
of the duly held on the
day of 19 ; and further that such resolution has been fully recorded in the
in my office.
IN WITNESS WHEREOF, I have hereunto signed my hand this day of ,
19
Signature of Recording Officer
Title of Recording Officer
FOR EFC USE ONLY
Project No. DC-0199
New York State Environmental Facilities Corporation NEW YORK STATE
i
(800)200-2200 Within NY State (518)457-0701
Fax: (518)457-07423
'SE
50 Wolf Road,Albany,New York 12205-2603A� 1
Thomas J.Kell ENVIRONMENTAL
Y FACILITIES CORPORATION I
President
Dry Cleaning Program
MUNICIPAL APPROVAL
1. Municipality's Name: City of Ithaca
2. Mailing Address:
3. A. Owner/Authorized Representative of Business seeking State Assistance Payments:
James Kellogg
B. Name of Business: Stone Garden Corp.
C. Mailing Address of Business: 315 North Meadow Street
Ithaca,NY 14850
D. Physical Location of Facility: 315 North Meadow Street
Ithaca,NY 14850
4. The Municipality approves of this FAB Dry Cleaner Project.
Signature of Authorized Representative Date
Name:
Title:
Phone No.:
Appficat1Un For EFC Use Only
Financial Assistance to Business Dry Cleaner Program , Project No. b
PART II
MACHINE-SPECIFIC INFORMATION FORM OY0
M
Use ONE Part II Machine-Specific Information Form for each machine or upgrade
(Maximum 5 per business)
1a.Facility(if different from business): lb. Business (same as lb on Part n:
Name: AAA9f ELO PICI PILI 14*6 i�- Name: -
Facility Address:3 IV, iWO U) 5 f Business dress: oL Pl, '
Facility Phone No.:
Facility Fax No.: �gt)? - a7? y /�p
2. Street address where machine is located: R/f /V 4t fa &,o 6
3. Name of Municipality where facility is located:(I you do not know this information...please.contact your local government)
County: V15 City(if any):_ Oc.e-G�-. Town: Village(if any):'
4a) What type of action did you take?(check only one box): This information will be used as Exhibit B for the State Assistance Contract.
❑ I purchased(or leased)a new fourth-generation PERC machine with a capacity of 55 lbs.or larger.
❑ I purchased(or leased)a new fourth-generation PERC machine with a capacity of less than 55 lbs.
I upgraded a third-generation PERC machine to a fourth-generation PERC machine. r�
I purchased a aea-PERC machine with a capacity of 55 lbs.or larger. Ci..j l �
❑ I purchased a no PERC machine with a capacity of less than 55 lbs.
What generation of machine did you replace?
b) If purchased new machine: Date Purchased: Date Installed:
Machine manufacturer's name: M'
Machine Mede • Serial No.: 4 ./ lin e^��
deo( `7i 9 efl O It 5 e, (� F.3 2 Gvl
c) If upgraded 3rd Generation to 4d'Genera'on Machim: Date Kit chased: Date Kit Installed: v (!r
Upgrade Kit manufacturer's name: f 1241 _5
Upgrade Kit Serial No.: -(` i J Model of Machine being upgraded: -e .; K ; a-90 —!f
For a PERC machine, alta auufacturer's and/or Vendor's Written Assurance
that machine will meet emissions limits in 6NYCRR Part 232
ATTACH INVOICE and/or SALES AGREEMENT and/or LEASE AGREEMENT
State Environmental Quality Review Act(SEQRAI Information(questions 5-8)
5. Will construction of a building or expansion to an existing building be necessary to accommodate the
new or upgraded machine: ❑Yes (a No
1
6. Will the construction or expansion involve an improve m t f 4,000 square feet of gross
floor area? 0 Yes g No /
7. Will the construction or expansion require a change in zo g o a use,
❑Yes %.No
8. Will the installation of the new or upgraded machine require y permits or other governmental approv oth�
registration,pursuant to 6NYCRR Part 232(Dry Cleaner Regulations)? C3 Yes ZI No Cr
If construction or expansion is necessary,please describe on separate sheet of paper. Y
9. What kind of setting is the facility located in? ❑Stand Alone Z Mixed-Use Commercial ❑Mixed- se Residential
10. Is the facility registered with NYS Department of Environmental Conservation(DEC)? a Yes ❑No
11. Have you completed and submitted to the appropriate regulatory agencies a National Emission Standard for Hazardous Air
Pollutants(NESHAP)notification form? C]t Yes ❑No.
Please note that FAB applications will not be processed unless a NESHAP form similar to the one provided has been filed
with the appropriate regulatory agencies.
FOR EFC USE ONLY
Project No. DC-0199
New York State Environmental Facilities Corporation NEW YORK STATE i
(800)200-2200 Within NY State (518)457-0701
Fax:(518)457-0742
50 Wolf Road, Albany,New York 12205-2603
YEARS '
Thomas J.Kelly FACILITIES CORPORATION
President
Dry Cleaning Program
MUNICIPAL APPROVAL
1. Municipality's Name: City of Ithaca
2. Mailing Address:
3. A. Owner/Authorized Representative of Business seeking State Assistance Payments:
James Kellogg
B. Name of Business: Stone Garden Corp.
C. Mailing Address of Business: 315 North Meadow Street
Ithaca,NY 14850
D. Physical Location of Facility: 315 North Meadow Street
Ithaca,NY 14850
4. The Municipality approves of this FAB Dry Cleaner Project.
Signature of Authorized Representative Date
Name:
Title:
Phone No.:
Application For EFC Use Only
Financial Assistance to Business Dry Cleaner Program project N'E
PART II
MACHINE-SPECIFIC INFORMATION FORM
Use ONE Part II Machine-Specific Information Form for each machine or upgrade
(Maxi m.. 5 per business)
la.Facility if different from business • lb. Business (same as lb on Part I):
Name: N l �-O DO C�AWName: = D p
Facility Ad ess: _ M64&ev 69`- Business Address: 3, L d Clf
G,to , l 5(Ss 0 GZ CEt ,
Facility Phone No.: 0�7 3 -0 q
Facility Fax No.:
2. Street address where machine is located: 315- IV. tMead6cj Sl-. � `E
3. Name of Municipality where facility is located--(If you do not know this information...please.contact your local government)
County: �IM D2 1 V1.5- City(if any): a(', . Town: Village(if any):
4a) What type of action did you take?(check only one box): This information will be used as Exhibit B for the State Assistance Contract.
❑ I purchased(or leased)a new fourth-generation PERC machine with a capacity of 55 lbs.or larger.
❑ I purchased(or leased)a new fourth-generation PERC machine with a capacity of less than 55 lbs.
[� I upgraded a third-generation PERC machine to a fourth-generation PERC machine.
I a non-PERC machine with a capacity of 55 lbs.or larger. i
purchase anon-P machine with a Fa acity f less than 55 lbs.
°X , &+,.&G� i&'� u.5e P�f�lea 0't
t� chine did you replace? 2
b) If purchased new machine: Date Purchased: Date Installed:
Machine manufacturer's name:
Machine Model: Serial No.:
c) If upgraded 3'd Generation to 4'Generationac ' e: Date t urchased: I 1XI Datek`Yt Installed:
Upgrade Kit manufacturer's name: 76"n
Upgrade Kit Serial No.: Model of Machine being upgraded: b4*c4 0-,20 -0
-0
For a PERC machine, attach Manufacturer's and/or Vendor's Written Assurance
that machine will meet emissions limits in 6NYCRR Part 232
A TTA CH INVOICE and/or SALES AGREEMENT and/or LEASE AGREEMENT
,State Environmental Quality Review Act(SEORAI Information(questions 5-8)
5. Will construction of a building or expansion to an existing building be necessary to accommodate the
new or upgraded machine: ❑Yes. (g No
6. Will the construction or expansion involve an improvem 4,00.0 square feet of gross
floor area? ❑Yes [&No
7. Will the construction or expansion require a change in zo or uselnc .
❑Yes Callo /
8. Will the installation of the new or upgraded machine require anyy permits or other governmental approvals other than
registration,pursuant to 6NYCRR Part 232(Dry Cleaner Regulations)? ❑Yes la,No
If construction or expansion is necessary,please describe on separate sheet of paper.
9. What kind of setting is the facility located in? ❑Stand Alone ®Mixed-Use Commercial ❑Mixed-Use Residential
10. Is the facility registered with NYS Department of Environmental Conservation(DEC)? ®Yes ❑No
11. Have you completed and submitted to the appropriate regulatory agencies a National Emission Standard for Hazardous Air
Pollutants(NESHAP)notification form? IM Yes ❑No
Please note that FAB applications will not be processed unless a NESHAP form similar to the one provided has been filed
with the appropriate regulatory agencies.
DPW - Request to Approve Exchange of Land from Johnson Boat Yard
WHEREAS, the Board of Public Works is interested in working with
Tom Cleveland and Johnson Boat Yard to clear up a number of
property issues to both parties' mutual benefit by addressing
lot lines and permanent easement locations, and
WHEREAS, the proposed exchanges of land and relocation of a
sewer easement will recognize current uses the city has made of
private property, such as the sewer lift station and the turn
around at the west end of Pier Road, and will improve the
utility of the boat yard to the property owner, and
WHEREAS, the Board of Public Works at its April 11, 2001 meeting
approved the land swap and recommends it on to Council ; now,
therefore, be it
RESOLVED, That Common Council hereby approves the sale of land
in exchange for the purchase of land of equal area as shown on
the survey map of Johnson Boat Yard by T. G. Miller, P.C. dated
October 14 , 1992 last amended July 21, 1999, as well as the
exchange of sewer easements and other easements, and be it
further
RESOLVED, That Common Council hereby authorizes the Mayor in
consultation with the City Attorney and the Superintendent of
Public Works to negotiate said land exchange .
of
C,kAN
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DPW - Request Amendment to Stewart Avenue Bridge at Cascadilla Creek
WHEREAS, Common Council at its regular meeting of July 1, 1998
approved the Stewart Avenue Bridge Rehabilitation Project in the
amount of $526, 000, of which 95% would be funded by federal and state
funds, and 5% would be City-funded, and
WHEREAS, bids were received on April, 3, 2001 reflecting a post bid
budget of $1, 270, 000 as follows :
Design $ 210, 000
Construction 976, 071
Construction Inspection 83, 929
$1, 270, 000
and
WHEREAS, the cost increases of the project were associated with the
two-year delay in bidding, the additional cost associated with
replacement of major portions of the bridge' s substructure and
substantial increases in the amount of bridgework in the bid; now,
therefore, be it
RESOLVED, That Common Council hereby amends Capital Project #266
Stewart Avenue Bridge Rehabilitation by an amount not to exceed
$744, 000, for a total project cost of $1, 270, 000, and be it further
RESOLVED, That the Mayor be authorized to sign all necessary
agreements with New York State Department of Transportation to secure
Federal Aid and Marchiselli Aid on behalf of the City of Ithaca, and
the Superintendent be authorized to sign all necessary construction
documents, contracts, certifications, and reimbursement requests, and
be it further
RESOLVED, That this project be undertaken with the understanding that
the final cost to the City will be five percent (5%) of the final
approved project cost, currently estimated at $63, 303 of the
$1, 270, 000 authorized for the project, in monies and in-kind services
as managed by the Superintendent and monitored by the City Controller,
and be it further
RESOLVED, That the funds for said project amendment shall be derived
by the issuance of Serial Bond with later reimbursement from Federal
and State funds .
o�ITcy CITY OF ITHACA
C.i'�� .•.•.. ~o ;�� 108 East Green Street Ithaca, New York 14850-5690
3 ® DEPARTMENT OF PUBLIC WORKS
% °�'0 William J. Gray, P.E., Superintendent/City Engineer
��i�~'••......••'`�" Telephone: 607/274-6527 Fax: 607/274-6587
�RAtEO
MEMORANDUM
TO: Board of Public Works
Pat Vaughan, Chair, B&A Committee
i
FROM: William J. Gray, P.E., Superintendent of Public Works
RE: Increased Authorization Requested, Stewart Ave. Bridge over Cascadilla Creek
Project Cost: $526,000 (7/98)to $1,226,071.20, CP 266
City Cost @5%: $26,300 (7/98) to $63,303.56
DATE: April 13, 2001
s -Q-k,44 .
Attached is a memo from Hernando Gil recommending the reauthorization of the-Liax--
StFeet-Bridge Project at the level of$1,266,071.20, which reflects the post bid budget for the
project. The current project authorization approved by Common Council in July 1998 is
$526,000. The cost to the city will increase from roughly $26,300 to $63,303. The city's actual
final cost will be 5% of the approved costs plus any other expenses that the city requires (which
are not part of the approved project). We do have some water main work, which will be done
during this project.
The change in the project cost is substantial.. The two major components are the length of
time for project design/approval which has put us in a new bidding environment (higher) and the
involvement of state and federal agencies in the review. The design consultant recommended
replacement of major portions of the bridge's substructure (supporting systems below the road
deck). Their cost analysis indicated that it was necessary to do this work now to preserve and
strengthen the other repairs and improvements. This work added $400,000 to $500,000 to the
scope of the work. The remainder of the cost increase is attributable to some inflation and
substantial increases in the amount of bridgework being bid.
If this memo looks familiar, it is disturbingly familiar to the January memo covering the
Linn Street Bridge. I recommend that the project authorization be increased to $1,270,000. The
increased final cost to the city is a bargain but I hope the pattern doesn't continue.
cc: Hernando Gil, Bridge Systems Engineer
"An Fmial nnnnrtnnity Fmnlnver with a rnmmitment tri wnrkfnrre diversification." ►� \
�,� .�• •.. CITY OF ITHACA
Cr= rt 108 East Green Street Ithaca, New York 14850-5690
i f
t f
OFFICE OF THE CITY ENGINEER
Telephone: 607,1274-6530 Fax: 607/274-6587
MEMORANDUM
To: Board of Public Works
Common Council
Budget and Administration Committee
From: Hernando Gil e
g Y g Bridge Systems Engineer 4
Ref: Stewart Ave. Bridge Project, Cost Updated
Date: April 10,2001
On July 1, 1998,the City of Ithaca Common Council reauthorized the Capital
Project 280 in the amount of$ 526,00.00 for the rehabilitation of the Stewart Ave. Bridge
over Cascadilla Creek
On April 3, 2001 the Department of Public Works held a public bid opening and
the lower bid came out in the amount of$ 976,071.20
The up dated cost estimated is:
Design $ 210,000.00
Construction $ 976,071.20
Construction Inspection $ 80,000.00
TOTAL $ 1,266,071.20
The federal government will pay 80%,the state government 15% and the City of Ithaca
5%.
Federal 80% $ 1,012,856.96
State 15% $ 189,910.68
City of Ithaca 5% $ 63,303.56
I request the capital project 280 be re-authorized in the amount of $ 1,266,071.20
"An Fmiil Onnnrmnity Fmnlnver with a rnmmitment to wnrkfnrre tliver�ifiratinn_" R
BID TABULATION
CITY OF ITHACA,NEW YORK
DEPARTMENT.Pu61fc Y\brka E
corwmy Pav'vg CLI Compenles FMW LantraclYg Inc
EngMerirg Eau 1619 HYS Rle13 PO Boa 1. 1-Intemlals Isla
BID FOR:Re bOatlon of Sle d Avenue Bridge over Cascadae Creek 121401 ConhrW,NY 13D45 CaneSha,NY 13032 Syracuse,NY 13209
OpENiNGTuaWs.ApH 3,2.1,200 PM W7-7S9-2919 315697.2547 315-451-5908
ITEM
NO, NTiTy DESCRIPTION UNIT COST EMENSIONS UNIT COST EXTENSIONS UNIT COST EXTENSIONS UNIT COST EXTENSIONS
2W.12o.1M NEC Removal of SuparsWcare(Open Grid Dads) $22,1..W E 22,150.00 W.".. 565,00000 572,000..
LS
2..0253 134 Unciassl6ed Excavation and Oeposal $2D.W $ 2,680.00 $3000 $4,027.00 $15W $2,01000 $25.80 $3.35000
CM
200.1953 2 Clewwg of Drainage Strucbres $400.00 $ 800.80 5250.03 $500.00 $15080 $33.00 $750.00 $1.500.01)
EA
203.21M 18 Select Structural FA $31.80 $ SUM 54600 $864.00 56000 $1,08000 s6o_00 $1080.00
CM
2$16.01 M 18 S4uclure E-tk n 520.00 5 360.00 540.00 $720.80 $4000 $720.00 $W,00 $540.00
CM
209,08M IW SIR Fence $6.00 S 600.00 $6.00 5600.00 $7.50 $750.W smoo $1.000.00
M
304.0053 70 Subbase Coaae(Opboral Type) 540.00 $ 2,800.60 $48.80 53,36000 $5000 53,50000 54500 $3,15000
CM
403.1MIM 72 Asphall Conoete-Type 6 Top Colace $65.00 $ 4,6110.00 $80.00 $5.760.00 $90.80 $6,48000 $12000 $8,640.00
MT
SM04M B 1 Cemant Concrete for Pavement(Reinforced),Cass C $325.00 $ 2.680.80 $400.00 53,200.00 sem.. $4.1180.00 540000 53,200.00
CM
50206M 27 Cement Concrete for payment(Urvainforced),Can C $250.00 $ 6,75D.00 $375.00 $10,125.00 $25000 $6,75000 S400.00 $10,800.80
GM
503.01 D M 4 Cement Comets Foundation for Pavement $55000 5 2,200.00 $375.00 $1,50.00 4185W $740. f;""W $4,00.00
CM
08520.5014 M 10 Seweut Asph,Pvmnt,Co W.Pvm1.,8 Aaph Oveday,on Conc.W $20.00 $ 280.00 $20.80 $20.00 $55.00 $55000 $200.W $2.DW.00
M
05555.6199M 2 Crack b Jaunt Repair,Infection of Portland Cement Grout $50.00 $ 100.80 32.200.W $4.400W $2,100.03 $4.20.00 $2.00000 $4,000.80
Sam
555.010553 6.4 Conte for Stmclvres,Chea A $550.W $ 3,520.00 $1,700.00 $10,880.00 $1,250.00 $8000.80 $850.00 $544000
CM
556.0202 M 1445 Epoxy Coaled Be,RelntercameN for SNsiu e. $2.00 S 2,890.00 $1.50 $2,501.00 $200 $2,890.80 $1.60 $2,312.80
KG
16563.8aM 393 1 Precast Concrete/Steel Composite Superstructure 5533.00 $ 200,469.00, 5721.50 $2M,549.50 1720.. $262,96000 $70000 $275,100.00
SM
564.10M 10240 Sbuctural Steel Replacement W.W $ 71,680.00 $3.50 515.840.00 56.50 $97.0,10.00 $6.m $61440.00
KG
5645101 M 2751 Structural Steel(Saengthming) $7.50 S 20,532.50 S3S0 $9,628.50 $9.50 $26,134.50 $12.. $33,01200
KG
586.5153 95 Steel Bridge Reding(Four-Rall) $121.00 S 11,400.00 $31500 $30.210.00 $300.00 $28,500.00 $250.80 $23,750.00
M
18570.0153 NEC Lead Heston and Sahli Pegram - $3,500.00 $ 3,500.00 51,000.. $1000.. $1,0...
LS
I OS70.02M NEC Lead Fxposum Cowell Plan $3,500.00 $ 3,500.00 $1,00000 $1,000.00 $1,o00..
LS
10570.01M NEC Madcal Testing and Exposure Monitoring Semple Analysis $3,000.00 S 3.OW00 51.650.00 $1.650.00 52,000.0D
LS
I 6M.04M 8 Decaanlwtion Fa .00 $ 3,200.00 $100,00 $800.00 $100.00 $600.00 $100.00 $800.00
GW
18570.150401 M NEC Clan A Contamination Sys.For Pakd Removal 360,0... 5 60,000.00 $63,000.00 $63,000.00 $65,000.00
LS
571.010001 M 10 Trealmi nt A Disposal of Psi,Removal Waste S100.00 S 1000.00 $300.00 53,000.00 f3... 330... $300.. 53,00000
CM
572.01 M 255 Structural SMI PNM Sysam:Slop Applied $35.00 S 8,925.00 $0.00 $000 $30.00 $7.650.00 $1 00 $255.00
SM
18573A014M NEC Fold Cleaning a paintig-Toal Removal $60,000.00 $ W,M.W $145,500.00 5135,000.. $135,0...
LS
590.0153 5.2 Rsmovalof Smtlaal Canerals $920.00 If 4,784.00 111,000.00 $5,2..110 305000 54,420.00 51,5... 17,80000
CM
582.05 M 3 Removal of Structural Concrete-Replace adClass A Core. $4,000.00 $ 12,000.00 55.17110.00 $15,000.00 $2,750.00 $8250.80 $3,000.00 $9,000.00
CM
586.01 M 147440 Drill and Grout Reinforcing Bars $0.07 5 10,320.80 $0.06 Slt 795.20 $0.03 54,423.20 10.07 $10,320.13(1
MM
589.(1 M 30022 Removal of Existing Steel $3.00 $ 90,066.00 $1.0D $30,02200 $1.00 $54,039.60 52. $60.044..
KG
15595.SOM 396 Membrane Waterproofing System $1500 $ 5,970.00 $18.00 $7,164.00 $15.00 $5970.W 514.00 $5.572..
SM
506.1201 M 1 Box Beam guide Rag end Assembly,Type I $380.00 $ 300.00 3690.00 $a80.m $635.00 $635.W 3300.00 $300.00
FA
608.07 M 234 Brick paving was(Optional Concrete Setting Bed) $65.00 $ 19,ag0.00 $138.00 $32,292.00 $130.. 530,420.00 $120.00 $28,080.00
SM
1668.00 M 9 Trenetilon Bridge RaWng a Box Beam guide Rating $400.00 $ 3,600.00 $400.00 53,6DO.W $375. 53,375.00 $340.W $3,060 00
M
609.050153 35 CaN-In-place C4ocraa Curband Gutter $60.00 S 2,160.00 $90.00 $3240.00 $165.00 $5,940.00 $120.00 $4,320.80
M
619.01 M NEC Bast Mabranerce a Pmleelbn of Traffic $10,000.00 $ 10,000.00 540,000.00 310,0..00 $50.000.00
LS
619.02M NEC Coralmdlon Sign $12,000.00 $ 12000.00 $14,500.00 510,0..03 550,000.00
LS
619.003M 20 Type 111 Construction Banicade. $45.00 $ 900.00 300.00 $1,600.00 $75.00 $1500.00 $WW $1600.00
M
619.0502M 27 UgHl g for Construction Bamc dfas 535.00 $ 700.00 Woo $6..00 $60.. $1.2.00 $60.m $1,600.0")
M
619.17M 2D Terup..,y Concrete 8 35[100 $ 1000.00 586.00 $1,32000 $110. S2,2..W $80.00 $1600.00
M
634.01 M NEC Survey and Stakeout $6.000.00 $ 6,0011.00 33,ODD.00 $2,500.00 $4,0(00.00
LS
634.03M 1 Concrete Curkng Box $1,20(1.00 S 1,200.00 51 C00.. $1,400.. $60D.00 $Wo.W $1,5m.00 $150000
EA
637.0502M 9 Engineers ofru-TypeA $1,800.. S 9,00000 $750.01) $6,750.00 $1,000.. 59,00000 $600.W $7200.00
MO
640.10M 4a 1MWa Pekx Railways Pavement Stripes $0.90 $ 43.20 $5.00 $240.00 $5.75 $276.00 $5.00 $240.00
M
"A I M 48 Yellow PakA Reflective Pavemenl Stripes $0.90 3 43.20 $5.00 $24D.00 $5.75 $276.80 WIN) $240.W
M
85801 M 8860 59ec0ensaa Metals $4-00 5 34,610.00 $3.50 $30.310.00 $1300 $112,580.80 $8.00 $69,280.80
KG
BW.99SP M
MW
W Main Rrpaeament $26,290.00 5 26280.00 $31,000.00 $4,000.80 $3,000.00
697.01 M erim Pay,ow $30.000.00 $ 3,000.00 530.000.00 smixto.80 530.000.00
609.040001 Mbilic"on $31,604.00 S 31604.00 534,000.00 $38,00000 $42,00D.00
BASE BID TOTAL $ 821 696.70 $976,071.20 $1,121,109.30 $1,142,125.80
Bld Bond
Addendum NIA N/A N/A N/A
Police Department - Request to Amend Budget for Grant
WHEREAS, the Ithaca Police Department has been notified by the
New York State Department of Motor Vehicles Governor' s Traffic
Safety Committee that the City will receive a $7, 500 grant to
purchase Sobriety Checkpoint Equipment ; now, therefore, be it
RESOLVED, That Common Council hereby amends the 2001 Authorized
City Budget as follows to account for said Sobriety Checkpoint
Equipment grant :
Increase Revenue Account :
A3120-3389-05001 $7, 500
Increase Appropriation Account
A3120-5225-05001 $7, 500
.�.. ,.
ti
Tompkins County STOP-DWI Program
.125 East Court Street
Ithaca,NY 14850
Phone: 607-274-5524
Fax: 607-274-5558
email: jbacb@tompldns-co.org
TOMPMNS COUNTY
STOP DWI
February 26, 2001 '
Chief Richard A. Basile =i
L,
Ithaca Police Department 1
PO Box 6557 ,l'
120 East Clinton St
Ithaca,NY 14850
Re: GTSC Grant Awards
Dear Chief Basile,
First, let me apologize for not getting to you sooner about this matter. When these first
came in I unfortunately misfiled them. That aside, enclosed you will find the award
letters and packets for the following GTSC grants:
1. Grant 4AL-5555041 — Sobriety Checkpoint Equipment-- $7,500
2. Grant# PT-5555021 —Vehicle and Traffic Enforcement-- $7,090
I have asked that GTSC send me the necessary vouchers for you to obtain reimbursement
for these expenditures.
If you have any questions please feel free to give a call. Again, congratulations on
obtaining these grants.
Sincerely,
John Beach
Cc: Sgt. John Curatolo, Traffic Unit
Tompkins County's STOP-DWI Program is supported entirely by fines that are paid by people
convicted of drunk driving offenses.
STATE OF NEW YORK
DEPARTMENT OF MOTOR VEHICLES
6 EMPIRE STATE PLAZA
ROBERT M.DINGMAN ALBANY, NEW YORK 12228
ASSISTANT CObMSSIONER (518) 474-0972
FOR TRANSPORTATION SAFETY
December 27, 2000
Sergeant John M. Curatolo
Traffic Unit
Ithaca Police Department
120 East Clinton Street
PO Box 6557
Ithaca,New York 14851
RE: AL-5555041
Sobriety Checkpoint Equipment
Effective Date: October 1, 2000
Dear Sergeant Curatolo:
I am pleased to notify you that the Governor's Traffic Safety Committee will fund the above
project in the amount of$7,500. This letter is authorization to initiate project activity and to incur costs
on or after the effective date of October 1, 2000.
We are under federal requirements to liquidate our obligations in a timely manner. Therefore, we
require that you submit a final report and claim to us within 60 days of the project end date. After the 60
days, unclaimed funds will no longer be reserved for your project.
If you have any questions, please contact the Governor's Traffic Safety Committee at (518) 474-
5111.
Sincerely,
Robert M. Dingman
Assistant Commissioner
RMD:vds
Enclosures
cc: Dominic Cafferillo
Police Department - Request to Amend Budget for Grant
WHEREAS, the Ithaca Police Department has been notified by the
New York State Department of Vehicles Governor' s Traffic Safety
Committee that the City will receive a $7, 090 grant for Vehicle
and Traffic Enforcement, and
WHEREAS, the grant funds will allow the Police Department to
purchase equipment to assist in vehicle and traffic enforcement ;
now, therefore, be it
RESOLVED, That Common Council hereby amends the 2001 Authorized
City Budget as follows to account for said Vehicle and Traffic
Enforcement grant :
Increase Revenue Account :
A3120-3389-05001 $7, 090
Increase Appropriation Account :
A3120-5225-05001 $7, 090
STATE OF NEW YORK
DEPARTMENT OF MOTOR VEHICLES
6 EMPIRE STATE PLAZA
ROBERT M. DINGMAN ALBANY, NEW YORK 12228
ASSISTANT CONMSSIONER (518) 474-0972
FOR TRANSPORTATION SAFETY
December 27, 2000
John M. Curatolo
Sergeant, Traffic Unit
Ithaca Police Department
120 East Clinton Street
PO Box 6557
Ithaca;New York 14851
RE: PT-5555021
Vehicle and Traffic Enforcement
Effective Date: October 1, 2000
Dear Sergeant Curatolo:
I am pleased to notify you that the Governor's Traffic Safety Committee will fund the
above project in the amount of$7,090. This letter is authorization to initiate project activity and
to incur costs on or after the effective date of October 1, 2000.
We are under federal requirements to liquidate our obligations in a timely manner.
Therefore, we require that you submit a final report and claim to us within 60 days of the project
end date. After the 60 days, unclaimed funds will no longer be reserved for your project.
If you have any questions, please contact the Governor's Traffic Safety Committee at
(5 18) 474-5111.
Sincerely,
04
Robert M. Dingman
Assistant Commissioner
RMD/Isf
Enclosures
cc: Dominic Cafferillo
Planning Department - Request to Approve Contract with The National
Development Council (Possible resolution)
WHEREAS, the City has determined that it needs the professional
services of an advisor to work with the City to develop and assist in
the implementation of their community and economic development
programs, and
WHEREAS, the Planning Department has selected The National Development
Council to assist the City with community and economic development at
an estimated cost of $50, 000, and
WHEREAS, the contract period will begin May 1, 2001 and end April 30,
2002; now, therefore, be it
RESOLVED, That Common Council hereby authorizes the Mayor to enter
into the attached contract with the National Development Council to
assist the City with its community and economic development programs
for the period May 1, 2001 through April 30, 2002, and be it further
RESOLVED, That the funds for said contract shall be derived from (to
be determined at meeting) .
�a w �b�
-41
Hyl
j��
DRAFT AGREEMENT DRAFT
BY AND BETWEEN
CITY OF ITHACA, NEW YORK
AND
THE NATIONAL DEVELOPMENT COUNCIL
REGARDING
COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT
THIS AGREEMENT entered into as of the 1" day of May, 2001 and ending April 30, 2002, by
and between City of Ithaca,New York (hereinafter referred to as the City),and the National
Development Council (hereinafter referred to as "NDC" or the "Contractor"), a not-for-profit
corporation_organizedand_existing-under the laws of the.State of New York and having-principal
offices at 51 East 42"d Street, Suite 300,New York,New York.
WI-TNESSETR THAT:
WHEREAS, the City has determined that it needs the professional services of an advisor to work
with the City to develop and assist in the implementation of their Community and Economic
Development Programs; and
WHEREAS,the Contractor has submitted a proposal to carry out the required services; and
WHEREAS, The City has selected the Contractor and the Contractor has agreed to perform the
services_suet forth._hereunder; and
WHEREAS,the eompensatiQn.to be paid to the Contractor is comparable to compensation
normally paid for such services within the State of New York;
NOW,THEREFORE,TheCity and the Contractor hereby agree as follows:
SECTION 1: EMPLOYMENT
LQ L The.City hereby employs the Contractor and the Contractor hereby agrees to
perform the services set forth herein in accordance with the terms and conditions
and.for the consideration set forth herein.
-1-
102. The person in charge of administering this Agreement on behalf of the City shall be
Douglas B. McDonald or such other person,as they shall designate in writing.
103. The person responsible for the services to be rendered on behalf of the Contractor
shall-he Kevin McLaughlin or Daniel Marsh,Directors of the,Contractor or such
other qualified person as is designated in writing by the Contractor and accepted by
the-City.
104. The Contractor shall not,unless otherwise authorized in this Agreement,
subcontract any of the services to be performed by it under this Agreement without
prior written approval of the City.
SECTION 2: SCOPE OF SERVICES
201. NDC shall perform the services set forth under this Agreement in a satisfactory
manner, as determined by the City. NDC shall make such revisions or modifications
to-its_worl�at its own cost and expense,as may be required by the City--provided,
however,NDC shall not be required to make revisions at its sole cost and expense
where the revisions are,based upon services to be beyond the scope of the services
initially to be provided by NDC hereunder.
102. In-performing-the-services contemplated under this_Agreement}NDC shall consult
with the staff of the City, and shall meet, as appropriate, with other employees or
officials.and with other persons or entiticsras necessary, including_City,State and
Federal officials and/or neighborhood groups or organizations.
203. NDC offers-the-City afu - .. _ _
Halfty-ramfl—
.developdl training. The City will, in writing, select the services, the
timing and order of the.delivery of the serviccs,and the degree to which the
services are provided. The City, in their sole discretion, will determine the
adequacy of the-services provided_and may-add-or delete services as it sees fit; The
services contemplated by this Agreement are as outlined in this paragraph 203
except for services which may be provided by.or through NDC Housing and
Economic Development Corporation, which will be governed by paragraph 505.
OL NDC will assist in developing,reviewing-and evaluating projects being
considered by the City for community and economic development
assistance, This may include,as_dir-ected.
♦ evaluating sponsor/developer experience and capacity
♦ financial review and structuring
♦ review of appraisals, cost assumptions, capital budgets, operating
statements,marketing_data and other funding_commitments
♦ advising on tax credit equity sources, requirements and structuring
-2-
♦ identifying other funding sources when required
♦ assisting with development issues during pre-development and
development
structuring loan documents and development agreements
♦ advising on program regulation issues
♦ introduce appropriate developers to the Client.
.02 At the direction of the City,NDC will provide technical support and/or
financial analysis of public facility, economic and/or housing development
programs proposals as periodically referred by staff.
.03 NDC will review,as directed,_the City's established economic development
and/or housing development programs, including:
♦ program goals
♦ eligibility criteria
♦ underwriting guidelines
♦ program documents
♦ ktetnaLadministration of application and approval process
♦ suggest methods designed to increase activity and funds available to
lend
Q4- ND-C wilLprovide_technical assistance-and advocacy in the City's
efforts to seek awards of governmental monies and approval of various
prograans_includingrbut not limited to,CDBG}Title IX,Float financing;
HUD Section 108 loans(EDI& BEDI), HOME;Hope, U.S. Department of
C'nmmerce.EDAYU_S_Small Business Administration; and the State-of New
York's Housing and Economic Development Assistance Programs.
_05 NDC_will�at the City's_direction provide uR to.3 days of in-house staff
training from its existing course curriculum in economic and/or housing
development finance. In addition-NDC will provide-one scholarship to
the NDC Housing or Economic Development Finance Training Programs.
06 At the-City's election,NDC will provide technical assistance to up to one
CHDOs of the City's choosing. The cost of this assistance will be
underwritten by the U.S. Department of Housing-and Urban Development
(HUD). HUD will compensate NDC for providing this technical assistance
to-theGHDOs and the City will beat no cost of this assistance.
.07 Pursuant to Section 104 hereof,NDC will execute a sub-contractual
agreement with The Grow America-Fund,lnc. ("GAF"). NDC and GAF
will assist the City in establishing a self-sustaining community economic
development loan pool for businesses referred for consideration by the
City. Said Economic Development Loan Pool shall be known as the "Grow
Ithaca Fund". NDC will direct and oversee, under its sub-contractual
agreement with GAF}all activities to be performed. The GAF
Subcontractor Agreement will require GAF to satisfy all applicable U.S.
HUD and SBA requirements and regulations.
The City, and NDC will authorize GAF to use its SBA license to make SBA
guaranteed loans sponsored by the_City and operate GIF in conjunction with
the local staff in a prudent and businesslike manner. GAF will perform the
following_services:
► assist in marketing the Grow Ithaca Fund pro�ram;
► assist in originating and packaging loans;
► obtain GAF and SBAapprovals;
► close, service, and collect loans;
► perform-annual reviews-of each loan;
► perform the fiduciary responsibilities;
► provide.periodic reporting-to the,City.
The City shall designate at least one(1) local staff person who will assist
ND.Gand GAF to_market the prograrnoriginate_toan applications, and
assist in closing and servicing loans.
.08 NDC,alone and/or via authorized sub-contractors,will provide the City
upon its request, with other related community and economic development
services. These-services-may include but need not he limited to:
1. CITY/NDC joint venture program for certain affordable housing,
public facility,and economic,development projects through NDC
Housing and Economic Development Corporation(NDC HEDC).
2, Establish CITY/NDC jointventure_prograrnfor.industrial and
commercial development projects through Community Development
Group,_Inc. (CDG).
3. Establish CITY participation in NDC's 501(c)(3) Bond and
Donation Program.
4_ Establish CITY participation in NDC's "Corporate Equity Fund".
5 Establish CITY participation in all other programs as developed and
introduced by NDC during-the contract term.
-4-
SECTION 3: INFORMATION TO BE FURNISHED TO NDC
301. The City shall provide NDC with all documents, data, and other materials in
its-possessio-n appropriate to the services to be-performed hereunder and will use its best
efforts to secure materials or information from other sources requested by NDC for the
purpose of carrying out services under this Agreement.
SECTION 4: TIME OF PERFORMANCE
401, NDC shall perform the services set forth in Section_2,of this Agreement in the
period commencing,May 1, 2001 and ending April 30, 2002.
402. This agreement shall remain in effect until April 30, 2002,,.unless otherwise terminated or
extended by the parties hereto.
SECTION 5: COMPENSATION
501. The City of Ithaca shall compensate NDC for satisfactory performance-of services received
under Section 2 of this Agreement in the total amount of$50,000. Twelve (12)
installments-payments shall be made in the amount_Qf $4,167 until total compensation shall
have been paid. Each installment shall be paid monthly and approved by the Director of
Economic Development
502. Payments to NDC under this Agreement shall be made by the City on approval of
payment requisitions certified by a principal of NDC. Requisitions must be submitted to the
on a-monthly iasis,by the last day of the month follQwing_the month worked. Each
requisition shall be in a form acceptable to the City and set forth the services performed,
and the compensation due to NDC based upon the fee amount set forth in Section 501.
The City, prior to making any payment under this Agreement may require NDC to submit
to-it_sucb-additional information with respect to-NaCs_eostsas it deems necessary.
503. Compensation provided under this Section 5 constitutes full and complete payment for all
costs assumed by NDC in performing this Agreement including but not limited to salaries;
consultant fees; loan administration fees; costs of materials and supplies;printing and
reproductianTmeetings and presentations;travel time and expenses,postage; telephone;
and all similar expenses. No direct costs shall be reimbursed by the City.
504. At the request of the City,and in furtherance of NDC Housing and Economic
Development Corporation's (HEDC) charitable public purpose, NDC agrees to use the
wtfor-pm-it development services.ofits affiliate-to undertake City sponsored
development projects. Public Facility projects undertaken by HEDC will require the
active participation of the City,and will only be undertaken if HEDC's Board of Directors
-5
determines that the development of the project is financially feasible, "Lessens the Burden"
of City Government and meets HEDC's "Charitable Public Purpose."
HEDC's activities will be undertaken as a separate program activity with fees for services
rendered determined on a_case-by-case basis. Development fees.to the greatest extent
possible will be included in the project's capital budget, and financed as part of the project.
Eligible proj-ect development fees shall include,but notbe.limited_to the-following:
► Developer Risk Fees
► Legal-Fees
► Accounting Fees
► Asset Management Fees
► Project Management Fees
SECTION_, TERMS AND CONDITIONS
601. This Agreement, its terms and conditions and any claims arising therefrom shall be
governed by the laws-of the State of New York,and NDC shalt comply with all
applicable law, ordinances, licensing requirements and codes of the City and shall commit
no trespass on any private property in performing services under this Agreement.
602. In the event of claim, dispute, or legal action, NDC shall continue to perform services
under this-Agreement in a.timely manner�unless_directed by the City.
603. The City and NDC each binds itself, its partners, successors, assigns and legal
Representatives to the other party to this Agreement and to the partners,_successors,
assigns and legal representatives of such other party with respect to all covenants of this
Agreement.
604_ This-Agreement-incorporates all the understanding_o£the.parties hereto and supersedes
any and all agreements reached by the parties prior to the execution of this Agreement,
whether oral or written.
605- If any provision of this_Agreement_is_held invalid,the_balance of the,provisions of this
Agreement shall not be affected thereby if the balance of the provisions of Agreement
would then continue to conform to the requirements_applicable to the Agreement.
606. Any waiver of the terms and conditions of this Agreement by either of the parties hereto
sh 11 ncz he construed to_bewaiver of any other-terms or-condirion ofrhis Agreement.
-6-
607. The City may, from time to time, request changes in the scope of services of
NDC to be performed hereunder. Such changes, including any increase-or decrease in the
amount of NDC's compensation, which are mutually agreed upon by and between the City
and-NUC-,-shall he_incorporated in.w itten_amendm .n s executed by both-parties to this
Agreement.
608_ Referencesherein_in the-masculine gender shal.Lbe_alsa construed to apply to the_ferninine
gender.
609_ Except as-otherwise spLecificall_y provided in this_Agreementrwhene_ver under this
Agreement approvals, authorizations, determinations, satisfactions or waivers shall be
effective and valid-only when given in writing signed by a_duly authorized-officer of the
City or NDC, and delivered in hand or sent by mail, postage prepaid, to the
office-of-the-party to whom it is-directedrwhichA n�il_changedlxy written kiotice
from one party to the other, are as follows:
NDC: Robert W_Davenport
President
National Development-Council
51 East 42 d Street, Suite 300
New York.,MY L0017
CITY: Douglas B. McDonald
Director_of .conomi .Development
City of Ithaca
Department of Planning&Development
108 E. Green Street
Ithaca.,Ne-w York_.L4850
610. NDC agrees to permit at all reasonable times and places an audit of its books and records
as--these-may pertain-to this-agreement-by duly authorized representatives-of the-City.
611. It is agreed that the City has no financial interest in the business of NDC, and the City
shall imt he-liable-for any dehts_or obligations incurred by NDC, nor shall.-the-City be
deemed or construed to be a partner,joint venturer or otherwise interested in the assets of
NDCror sums earned or derived by NDC,.nor_shalLNDC.at-any time or times use the
name or credit of the City in purchasing or attempting to purchase any car, equipment,
supplies._oz other thing or throngs-whatsoever.
612. NDC, in performance of its operations and obligations hereunder, shall not be deemed to
he_the_agent-_ofthe City,but shall be deemed to he-an_independentcontractor in,every
respect and shall take all steps at its own expense, as the City may from time to time
req .st Qindicate.that itis an independent contractor.
-7-
613. NDC agrees that it will comply with Title 6 of the Civil Rights Act of 1964 and shall
assure that_no-person_wilLbe_excluded_frompartisin' .icn inrbe denied the henefits_of,or
otherwise be subjected to discrimination on the grounds of race, sex, color, national origin
or handicap.
6_L4_ NDC. certifies that any fiindsto be'aid under his Agreement n l no
i t be-paid, by
or on behalf of NDC, to any person for the purpose of influencing or attempting to
influence an oar or employee_&£any-agen_cT, a Member of Congress, an officer
or employee of Congress, or any employee of a member of Congress in connection with
the-awarding of any.Fed�Qrrant, the making of any Federal 1_ tithe en ed into Of
any cooperative agreement, and the extension, continuation, renewal, amendment; or
modifiratinno- f�any Federal contract. gran_trloanrQr conperativne-agreement.
In addition,NDC shall after issuance of a final ruling by an agency, office and/or court of
competent Jurisdiction,-and rejections of any appeaLtherefromrrefund to the-City any
payment or portions of payment which the City determines were improperly due NDC per
the_term-, of_this_Agregment.
615._. NDC-agrees Io abide by the-.conflict of interest_provisions_set forth in 2.4 CFR§570.611.
Without limiting the generality of the foregoing,NDC agrees that, except as otherwise
authorizedhy_said regulationrit shalLneithezpezmit y.a£the_fundsptgvided
to it hereunder to be paid to any employee, agent, consultant, officer or official of either
NIZC_.orthe_CiM their families or their business associates, nor otherwise-allow
such individuals to derive any interest or benefit from the program for which said funds
are_ta.be_used_ The-terms of.this.paragraph,-inch,ding this Sentence, shall-be incorpgrated
in each document under or by which any funds provided hereunder are to be provided to
any_other party(in .ludin subcontracts,sub-graants, and contracts-under grants, loans and
cooperative agreements), providing, however, that such terms may be appropriately
modified to reflect_therelationshiptoftheparties.
616. In the event that the City provides NDC with a cash advance or makes an approved lump
sum payment-far CLAF lending,.NDC shall deposit all project funds in a.financial
institution with adequate FDIC or FSLIC coverage, and the balance exceeding the FDIC
caver__age_shall he collaterally secured--Such-collateral security shall-be oto the
City. As a protection against loss,NDC shall maintain a blanket fidelity bond at all times
during-the-terms-of this.Agreement.
-8
617. The City agrees to indemnify, save and hold harmless the NDC from any and all Iiabilities
and claims-caused.by or resulting from activities in fin therance of the work described
herein. The City shall reimburse NDC for any judgements which may be obtained against
NDC resulting from the work hereunder or the-use of any work product of NDC. NDC
agrees that such indemnity shall not apply to any actions, claims, or damages arising as a
result-o£NDG's gross-negligence or intentional misconduct.
618. It is understood and agreed by NDC that the City reserves the right to monitor the
mann er,means,and-details of the delivery of services by NDC,-as well as to.evaluate the
goals to be accomplished. NDC shall comply fully with all recommendations and
requirements..of the City-resulting-from such evaluations-and_audits.which-are-deemed by
the City to be consistent with the provisions of services under this Contract.
NDC_shal-torr-ectany deficiencies identified by the-City in_a_reasonable period-oft(me to
be determined by the City.
619. NDC-will conform strictly to all Federal,State,-and Municipal lawsrstatutes, ordinances,
and the applicable rules and regulations and any and all amendments thereto; and, to the
methods and.procedures of all governmental boards,bureaus,offices, commissions,and
other agencies. Without limiting the generality of the foregoing,NDC agrees to comply
with-all-requirements promulgated by HUD,-including,-but not limited to,.CDBG
Regulations and HUD assurances and to comply with the laws and regulations which are
incorporated herein by reference,to the extent they are-applicable to the performance of
activities and reporting requirements under this Agreement.
SFX_T1ON-7-_ TERAIRiAMON
7GL ft isaparty -cncat timerfor any
t ya
reason, after forty-eight(48) hours written notice of such cancellation of this Agreement
prior to-ApriL3%_2002_The,feesdueand-ow�ng shall he paidpursuantto.a work-
performed calculation, pro-rated to the date of cancellation. Any fees due NDC's sub-
contraetor(s.)shall he governed by applicable sections ofthe_sub-contractual
Agreement(s).
—9—
IN WITNESS THEREOF, the parties have executed three(Z) counterparts of this Agreement as
of the day- and,-Xeazfirst-above-written.
ATTEST CITY OF ITHACA
BY RY
A.TrEST NATIONAL DE El OPMENT CG"CIL
RY
-to-
2001 Streets and Facilities Projects for Possible Capitalization
Street Related Projects: Equipment Labor Materials
Guide Rail Repair and Replacement $ 3,400 $ 5, 184 $ 5, 000
Stewart Avenue Retaining Wall 2,400 7, 776 500
Spencer Road Retaining Wall 4, 000 7, 776 8, 000
Flood Control Road Repair 1, 500 1, 944 300
Golf Course/Inlet Road Repair 410 3, 888 200
Ditch Cleaning:
Hudson Place, Floral Avenue, Hector
Street, Haller Blvd. 7, 480 6, 998 0
Other To Be Determined 20,490 20,490 20,490
$39, 680 $54, 056 $34,490
Flood, Erosion and Storm Water Projects:
Flood Relief Channel, clearing trees,
& debris $ 6, 100 $ 9, 072 $ 720
Cascadilla Creek Wall Repair/
Replacement 7, 000 15, 552 3,310
Cascadilla Creek Cleaning 18,400 15, 552 0
Storm Sewer Catch Basin Repairs 16, 000 31, 104 6, 000
$47, 500 $71,280 $10, 030
Parks Projects:
Neptune Park Bridge Approach/
Landscaping $ 2,400 $ 5, 184 $ 1, 740
Fair Street Park Sidewalk/Path,
6 Mile Creek Stairs, Cemetery
Vault Repairs 3, 000 7, 776 1, 500
$ 5, 400 $12, 960 $ 3,240
Commons Repairs:
Brick Re-setting/Replacement $ 2,400 $ 6, 048 $ 500
Concrete Sidewalk Replacement 6, 880 4, 536 1, 000
Totals: $101, 860 $148, 880 $49,260
Grand Total: $300, 000
I'
V
2001 Streets and Facilities Projects for Possible Capitalization
Street Related projects: Equipment Labor Materials
Guide Rail Repair and Replacement: $ 3,400 $ 5,184 $ 5,000
Stewart Avenue Retaining Wall 2,400 7,776 500
Spencer Road Retaining Wall 4,000 73,776 8,000
Flood Control Road Repair 19500 1,944 300
Golf Course/Inlet Road Repair 410 3,888 200
Ditch Cleaning:
Hudson Place, Floral Avenue, Hector Street,
Haller Blvd. 7,480 6,998 0
io W- t7�T��ed- >�-�� Z���D ZGf�a Lv�/z9
OS; �f �
Flood, Erosion and Storm Water Projects:
Flood Relief Channel, clearing trees & debris 6,100 9,072 720
Cascadilla Creek Wall Repair/Replacement 7,000 15,552 3,310
Cascadilla Creek Cleaning 18,400 15,552 0
Storm Sewer Catch Basin Repairs 16,000 31,104 6,000
7 . , n
Parks Projects:
Neptune Park Bridge Approach/Landscaping 2,400 551184 1,740
Fair Street Park Sidewalk/Path, 6 Mile Creek
Stairs, Cemetery Vault Repairs 3,000 7,776 1,500
v
Commons Repairs:
Brick Re-setting/Replacement 23,400 63,048 500
Concrete Sidewalk Replacement 6,880 4,536 1,000
Totals: $813'70 $1289390 $289,770
1 W k%,O) �v �o
Grand Total: ,530
3GG, G0 �
RLF/4-23-01
13. BUILDINGS, PROPERTIES, TRANSIT
C. Award of Bid for Structural Soil.
WHEREAS, bids were received for Cornell University Structural Soi March 27, 2001 for use
on the West State Street Project, the Commons and where need oughout the city, and
WHEREAS, staff has reviewed the bids and recomme that the Board of Public Works award the
bid to the lowest bidder; now, therefore be it
RESOLVED, That the Board of Pub ' orks hereby awards the bid of Cornell University
Structural Soil to Sultana Sand Stone, 2935 Slaterville Road, Brooktondale, New York 14817
for their low bid of$19.1 er ton, to be delivered as needed, and be it further
tet•
RESOLVE hat the board authorizes theuperintendent of Public Works to enter into an
agree with Sultana Sand and Stone. �i
D. Request for Exchange of Land from Johnson Boat Yard. It *61
WHEREAS, the Board of Public Works is interested in working with Tom Cleveland and Johnson
Boat Yard to clear up a number of property issues to both parties mutual benefit by addressing lot
lines and permanent easement locations, and
WHEREAS, the proposed exchanges of land and relocation of a sewer easement will recognize
current uses the city has made of private property, such as the sewer lift station and the turn around
at the west end of Pier Road, and will improve the utility of the boat yard to the property owner-,
n^w,
M*40 ) l s cr.�P� �c� ►(,�C Tt-:t,�
RESOLVED, That umt s Common Councils pprovetthe
sale of land in exchange for the purchase of land of equal area as shown on the survey map of
Johnson Boat yard by T.G. Miller, P.C. dated October 14, 1992 lasstNn my 21, 1999, as
XT,k Age
well as the exchange of sewer easements and other easements, r
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4/11/01
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