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Home My WebLink AboutMN-B&A-2001-07-25 BUDGET AND ADMINISTRATION COMMITTEE JULY 25, 2001 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Information Technology 1 . Request to Approve Tompkins County Partnership for Electronic Future Agreement - Resolution B. City Chamberlain 1 . Request to Waive Tax Penalty - Resolution C. Controller 1 . Request to Approve Civil Service Agreement for the year 2002 - Resolution D. Reports 1 . Mayor' s Report 2 . Council Members' Announcements 3 . Next Month' s Meeting: August 29, 2001 Information Technology - Request to Approve Electronic Future Consortium Agreement for 2001-2002 WHEREAS, the Partnership for Electronic Future (PEF) Consortium has established a project to provide the PEF members the ability to collectively procure and share internet services for a one- year period, and WHEREAS, the City has been a PEF member since the consortium' s inception in 1997 and wishes to continue its membership; now, therefore, be it RESOLVED, That Common Council hereby authorizes the Mayor to enter into a PEF Project Agreement #ITS-01-717 at a cost not to exceed $3 , 000 for the period August 1, 2001 to July 31, 2002 for the purposes of providing internet services, and be it further RESOLVED, That funding for said contract shall be derived from existing authorization in Capital Project #211 . Duane Twardokus-Clari Contract Pae 1 p � Uo FIE, � �Vi I From: "Greg Potter"<gpotter@tompkins-co.org> To: <PEF-L@mail.tstboces.org> iU 1, l r ?001 Date: Tuesday,July 17,2001 9:54 AM Subject: Clarity Contract Good Morning All, ^�--- — I met with Chuck at Clarity last week to review the 2001-2002 contract and associated costs. Attached to this email are two Word documents and and Excell spread sheet that need immeadiate attention: 1)Project Agreement ITS-01-717 Two copies of this County agreement need to be signed by the appropraite person within your agency and mailed to me at- Greg Potter Tompkins County Information Technology Services 128 East Buffalo Street Ithaca, NY 14850 1 will then have the agreements signed and send or deliver a copy back to each of you. 2)Clarity Connect Contract This is the entire contract between the County and Clarity. I did make some minor changes related to the wording of equipment and connectivity access points. Everthing else is basically the same. Please review the IP block list in the contract and make sure it is correct. I did take the opportunity to do the same with Clarity, but a second review by each of you would provide additional verifcation. Appendix A includes the rates which were not altered from last year. The contract costs are based on these costs plus the base 4MB service fee of$6,000. 3)Clarity Costs The attached includes a summary of the costs associated with the Clarity Contract. I have broken them out by each participating agency only for the ease of presentation purposes. Each agency will still contribute the$3000 total for the project costs as defined in the attached County agreement. There are still two unknown costs here: a. Clarity identifed that ICSD recieved an IP block in 1999 that was not included in last years contract. I do not know if the monthly $100 fee for this new port or the costs associated with the IP block were ever paid by ICSD. This needs to be resolved between ICSD and Clarity. (Bill if you could look into this I would appreciate it.) b. Prorated costs for Dryden connection prior to the start of this new contract. Clarity will provide the numbers to me. As it always has been- IF YOU RECIEVE AN INVOICE FROM CLARITY DO NOT PAY IT. PLEASE FORWARD IT TO ME. Please respond as soon as you can. I believe we are ready to sign the contract if there are no comments. If I do not hear back by Friday 7/20 1 willclude that all is OK and proceed forward. Duane Twardokus-Clari Contract Page 2 Cheers Greg Potter cn a -r1.doc Pae 1 PROJECT AGREEMENT-#ITS-01-717 This PROJECT AGREEMENT is an additional Agreement to the Master Agreement signed by all CONSORTIUM Members,however not all CONSORTIUM Members choose to enter into this PROJECT AGREEMENT. PROJECT AGREEMENT by and between the County of Tompkins,with main offices at 125 East Court Street,Ithaca,New York 14850,hereinafter referred to as COUNTY,and (MEMBER Name) (Contact Person's Name) (MEMBER Address) (Contact Person's.Title) (MEMBER Address) hereinafter referred to as MEMBER. Whereas a Partnership For Electronic Future Consortium(PEF)has been formed by the following members: Cayuga Medical Center Ithaca College Cornell University South Central Research Library Council County of Tompkins City of Ithaca Lansing School District Dryden School District Newfield School District TST BOCES Ithaca City School District for the purposes of sharing computer related technology and to support various projects such as this one. PROJECT DESCRIPTION: The purpose of this agreement is to provide the members of PEF and other entities the ability to collectively procure and share Internet services. The previous Project Agreement#ITS-00-406 has expired and PEF members participating in this Project wish to renewal a contract between the County of Tompkins and Clarity Connect,Inc.for a period of one year for collective Intemet connectivity services.By combining resources and developing shared communications channels the collective costs can be sharply reduced. These savings are afforded by bulk purchasing of services,by sharing existing and planned electronic infrastructure,and by coordinating technologies across institutions. NOW,THEREFORE,in consideration of the promises,covenants,and agreements contained herein,the parties agree as follows: 1. The term of this Agreement is the date on which is signed,through July 31,2002. 2. The MEMBER agrees that the COUNTY shall act as the lead agency to manage each phase of the Intemet project. 3. The COUNTY accepts responsibility as lead agency to enter into certain contracts to effectively complete this project. 4. The MEMBER agrees to accept a proportional share of cost for any claims or causes of action related to completion of the project. It is understood that the COUNTY will provide its best effort to facilitate this project,but will not accept responsibility for the actions,damages,and potential delays which may arise out of the performance of third parties or the MEMBER. 5. The MEMBER agrees to pay the COUNTY$3,000 as its share of the cost of providing Intemet services for the MEMBER. 6. The MEMBER is responsible for the maintenance of its own equipment and its interfaces to the Intemet services provider and will coordinate with the COUNTY on Internet service provider service issues. 7. The MEMBER is prohibited to further resale or redistribution of services under this agreement and must only allow use of these services for its immediate internal purposes. The MEMBER will utilize these services for its current purposes,and must obtain prior approval of the PEF Consortium for future expansion. IN WITNESS WHEREOF,the parties hereto have executed this agreement as of the day and year first above written. DATE: DATE: COUNTY OF TOMPKINS AUTHORIZED SIGNATURE OF MEMBER clarit�1.d Pae 1 Contract# AGREEMENT AGREEMENT, made by and between the COUNTY OF TOMPKINS, a municipal corporation of the State of New York, having offices in the 125 East Court Street, Ithaca, New York 14850, hereinafter referred to as the "COUNTY", and CLARITY CONNECT INC., of 200 Pleasant Grove Road, Ithaca, New York 14850, hereinafter referred to as the "CONTRACTOR". WITNESSETH: Whereas, the COUNTY intends to provide Internet services to major not-for- profit institutions in Tompkins COUNTY who have joined together to collectively procure Internet services. These institutions are forming a consortium known as the Partnership for an Electronic Future, hereinafter referred to as the PEF. And Whereas, The CONTRACTOR intends to provide Internet Bandwidth and related services to fulfill the needs of the COUNTY and its consortium affiliates. NOW, THEREFORE, in consideration of the promises, covenants, and agreements contained herein,the parties agree as follows: 1. The term of this contract shall be one (1) year commencing on July 31, 2001 through July 31, 2002. 2. The COUNTY agrees to pay the CONTRACTOR a minimum sum of $6,000 per year for bandwidth and additional services based on charges outlined in the Fee Schedule (Appendix A) and the payment schedule below. Invoices must be presented to Tompkins County Information Technology Services, 128 E. Buffalo St., Ithaca, New York prior to any payment and must contain sufficient detail to permit audit of the services rendered and allocation of costs to other PEF members. If the number of PEF members that are not directly affiliated with primary or secondary education (e.g.: municipal and other not-for-profit organizations) is increased beyond six (6) members, the COUNTY shall pay an additional $1,000 per municipal or not-for-profit institution participating in the use of the bandwidth under this Agreement. The maximum annual bandwidth charge shall not exceed $8,000 per year regardless of the number of PEF members, municipal or otherwise. clarit-1.doc Pa e 2 01 Payment Schedule, 100% net 30 days from invoice date In the event the COUNTY chooses to change its bandwidth purchase, the CONTRACTOR shall prorate charges based on the date the changes are implemented by the CONTRACTOR and the COUNTY. All other fees billed as incurred, payable upon receipt of invoice net 30 days 3. The CONTRACTOR shall indemnify, hold harmless and defend the COUNTY and its officers, employees, agents and elected officials from and against any and all claims and actions brought against the COUNTY and its officers, employees, agents and elected officials for injury or death to any person or persons or damage to property arising out of the performance of this contract by the CONTRACTOR, its employees, subcontractors or agents with the exception of all actions and claims arising out of the negligence of the COUNTY. The CONTRACTOR shall maintain the following minimum limits of insurance or as required by law,whichever is greater. A.) Workers' Compensation and New York Disability - Statutory Coverage Employer's Liability-Unlimited. B.) Commercial General Liability including, contractual, independent CONTRACTORs, products/completed operations - Occurrence Form required. - Each Occurrence $1,000,000 - General Aggregate $2,000,000 - Products/Completed Operations Aggregate $2,000,000 - Personal and Advertising Injury $1,000,000 - Fire Damage Legal $50,000 - Medical Expense $5,000 - General Aggregate shall apply separately to the project prescribed in the contract - Tompkins COUNTY and its officers, employees, agents and elected officials are to be included as Additional Insureds C.) Business Auto Coverage clarit-1.doc Pa e 3 - Liability for Owned, $1,000,000 CSL or Hired and Non-Owned Autos 500,000 Per Person BI 1,000,000 Per Accident BI 250,000 PD Split Limits The COUNTY and its officers, employees, agents and elected officials are to be included as additional insureds All insurance shall be written with insurance carriers licensed by the State of New York Insurance Department and have a Best's rating of A XI or better. Proof of insurance shall be provided on the COUNTY Certificate of Insurance (copy attached)including the Contract Number. The accord Certificate of Insurance or insurance company certificate may be used for proof of Workers' Compensation and Disability. All Certificates shall contain a sixty (60) day notice of cancellation, non-renewal or material change to the COUNTY. All Certificates must be signed by a licensed agent or authorized representative of the insurance company. Broker signature is not acceptable. Certificates of Insurance shall be submitted at the time of the bid/ proposal agreement. 4. This agreement and the Fee Schedule (appendix A), contains the entire agreement between the parties and supersedes all prior and contemporaneous agreements, negotiations and understandings between the parties and the subject matter hereof. No waiver or any term, provision or condition of thus Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be, or shall constitute, a waiver of any provision hereof. No waiver or change in the terms of this agreement shall be binding unless executed in writing by mutual consent of both parties. 5. Additional bandwidth in increments of 1 Million bits of second can be purchased as described by the "Fee Schedule"(Appendix A). 6. The provisions of this agreement shall be construed under the laws of the State of New York. 7. The apparent silence of the specification as to any details or the omission from it of a detailed description concerning any point shall be interpreted as meaning that only the best commercial practices are to prevail and that only materials and workmanship of first quality are to be used. 8. No charge will be allowed for federal, state, municipal sales and excise taxes from which the COUNTY is exempt. Exemption certificates, if required, will be forwarded. clarit�1.doc Pa e 4 9. The CONTRACTOR shall provide our (4) Million bits per second (Mbps) of connectivity to an Internet NAP with the capacity to change the bandwidth at any point during the contract to at least a maximum of 8Mbps. Access to this bandwidth shall be guaranteed to the consortium all the way to the NAP at any point in time. The CONTRACTOR must provide details on how they connect into the global Internet including points of connectivity to the NAP, intervening networks, and the performance and loading of intervening networks. If the CONTRACTOR changes the connection routing during the execution of this contract, thirty (30) days prior to any such change, the CONTRACTOR shall inform the COUNTY of the nature of the change and provide supporting engineering documentation. The COUNTY shall have 30 days to evaluate the changes, and may, choose at its sole discretion to terminate the contract at that time,without any additional cost or penalty with costs prorated to the termination date. 10. The bandwidth shall be delivered to a COUNTY or PEF connection located in the Dewitt Building on Buffalo St., or other location. The CONTRACTOR shall provide any necessary advice and assistance in re-routing of wiring and collocation connections in the CONTRACTOR's facility in the Dewitt Building, or other locations. The CONTRACTOR shall support other connections made directly into their facilities (e.g., but not limited to: radio, fiber, or telco networks) as requested by the COUNTY in support of the distribution of the bandwidth purchased under this agreement. 11. The COUNTY shall at its sole discretion periodically monitor the bandwidth being provided to assure that the CONTRACTOR is fully providing the bandwidth specified by this agreement. The COUNTY shall have sole discretion to determine the testing methods, criteria, and the timing of all such tests. In the event the COUNTY tests indicate problems with the bandwidth or other technical provisions of this agreement, the COUNTY shall provide notice to the CONTRACTOR. The CONTRACTOR shall be permitted 30 days to remedy the problems. If at the end of 30 days the COUNTY's testing continues to indicate problems, the COUNTY may, at it sole discretion, with 30 days advanced notice to the CONTRACTOR, terminate this agreement without any additional cost or penalty with costs prorated to the termination date. 12. The CONTRACTOR must supply IP addresses as requested, and can be justified by consortium members to the Internic. The consortium currently has 43 "C" clarit-1.doc Pa e 5 class address blocks in use and would prefer to reuse as many of these existing addresses as possible. These are enumerated below. The Cost for facilitating the use of additional addresses shall be $100 per request. Ownership of the addresses shall reside with the COUNTY and/or its affiliates. COUNTY Addresses: 204.255.185.x 204.112.137.x 204.255.186.x 204.112.138.x 206.255.187.x 207.198.56.x 204.255.188.x TST BOCES Addresses: 206.112.136.x 207.111.32.x City of Ithaca Addresses: 206.112.141.x Ithaca City Schools: 207.10.96. thru 207.10.127.x Ownership of the IP address blocks below shall reside with the CONTRACTOR. The following list identifies IP address blocks provided to the COUNTY and/or its affiliates by the CONTRACTOR under previous contracts or arrangements. City of Ithaca 209.4.80.0/24 (Provided in original contract-INET Channel 1) 209.150.229.0/26 Ithaca City School District 209.4.90.0 Lansing School District 209.4.83.0/24 209.4.84.0/24 209.114.169.0/24 Newfield School District 207.198.33.0/24 Dryden School District 209.150.234.0/24 13. The CONTRACTOR will operate primary and secondary Domain Name clarit-1.doc Pa2e 6 Services (DNS)for the PEF domains. The CONTRACTOR will provide the COUNTY a single point of contact or request host table updates. The COUNTY will designate a single point of contact for the CONTRACTOR for DNS issues. The CONTRACTOR shall complete all requests by the end of the next business day, and will accommodate emergency or urgent requests as quickly as possible. 14. CONTRACTOR shall provide assistance for domain registration services and incorporate new domains with the Domain Name Services as required. The CONTRACTOR shall register at no cost up to rive domains per PEF member. The CONTRACTOR shall register additional domains beyond five at a cost of $50 per domain. The COUNTY shall be responsible for payment of any third party fees for domain registrations. Upon request, the CONTRACTOR shall pay third party fee and periodically invoice the COUNTY at cost for the fees paid. The CONTRACTOR shall provide confirmation of domains that it registers and upon request, proof of payment of registration fees. Ownership of the domains shall reside with the COUNTY and/or its affiliates. 15. Continuous monitoring of the network shall be provides including monitoring of the CONTRACTORS equipment as well as SNMP monitoring of designated gateway router points with the PEF's networks. The CONTRACTOR shall monitor all such equipment continuously and provide automated notification whenever the CONTRACTORS equipment detects a loss exceeding 50% of the ICMP or SNMP queries over any (15) minute period. Notification shall be by phone call and Email to designated consortium personnel. In the event of the failure of the CONTRACTOR's equipment, the CONTRACTOR shall initiate problem resolution within one hour. 16. The CONTRACTOR must allow collocation of COUNTY and PEF equipment needed to support services contained within this Agreement at their facilities and maintain interconnections, provide power and environmental regulation for such equipment. Reciprocally, the COUNTY will provide collocation of CONTRACTOR's equipment as necessary to support services rendered under this agreement. Physical access (escorted or otherwise) to PEF or COUNTY equipment co-located at CONTRACTOR's facilities must be provided to PEF or COUNTY staff during normal business hours, 8:OOAM - 5:OOPM, Monday through Friday with one (1) day advanced notice. In the event of an ongoing service outage, emergency access shall be provided with two (2)hour prior notice during normal business hours. clarit-l.doc P 17. The CONTRACTOR's technical and administrative contacts must be accessible during normal business hours, 8:OOAM-5:OOPM, Monday through Friday. 18. The CONTRACTOR, and its employees, agents, deputies, or principles shall take all necessary steps to relieve or remove any Conflicts of Interest that may arise during the performance of this Agreement. Failure to resolve any apparent conflicts of interest may, at the discretion of the COUNTY, be cause for immediate termination of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. DATE: County of Tompkins DATE: Clarity Connect Inc. clarit-1.xls Page 1 7nty120 77 80 CSD 120 160 Lansing 120 240 ewfield 120 80 den 120 80 6000 640 OV s. ase Bandwidth 600 orts 600 PBlocks 640 Dryden Port Install 70 1910 den Retro Pay 10 CSD 2000 Port fees 120 130 ° ITiKq^ CITY OF ITHACA Vs ;rt 108 East Green Street Ithaca, New York 14850-5690 •�. X0'0 OFFICE OF THE CHAMBERLAIN r-1 APoQA?EO Telephone: 607/274-6580 Fax: 607/272-7348 D � 111E, JUL 1 8 2'001 ! �Ii To: Budget and Administration Commitee , From: Debra Parsons, City Chamberlain `;/ Re: Penalty Waiver Request Date: July 17, 2001 Patricia Holmes and Metta Winter, the owners of 704-06 N. Cayuga Street, wrote to me in April in response to a notice of unpaid taxes, indicating the payment for the school taxes due on the property had been mailed on time, but had apparently been lost in the mail. After Common Council approved the guidelines for penalty waiver in June, I requested and have received supporting documentation regarding the payment of these taxes. Under the guidelines set by Common Council at the meeting on June 6 and based on that documentation, I am recommending a waiver of the penalty on these taxes. Whereas, the owners of 704-06 N. Cayuga Street have submitted evidence that the payment of school taxes on their property was lost in the mail,now therefore be it Resolved,that pursuant to the guidelines set forth by Common Council on June 6, 2001, the penalty on the 2000-2001 Ithaca City School Taxes be waived. r . L "An Equal Opportunity Employer with a commitment to workforce diversification." za Controller - Request to Approve Civil Service Agreement for the year 2002 RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 2001 through June 30, 2002 , in the amount of $41, 473 , payable to the City of Ithaca on or before November 1, 2001 . JSP dor C� AGREEMENT THIS AGREEMENT made the 1st day of July, 2001, by and between the CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "City" , party of the first part, and CITY SCHOOL DISTRICT, CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "School District" , party of the second part. WITNESSETH: WHEREAS, the Board of Education of the School District desires to enter into a contract with the City for the performance by the City of certain services, to avoid duplication and unnecessary expense, particularly services in connection with Civil Service matters on behalf of the School District, pursuant to Section 2503 , subparagraph 16, of the New York Education Law, and WHEREAS, the total number of classified Civil Service employees on the payrolls of the City and the City School District for the final payroll period in December, 2000, was 876, and WHEREAS, the actual annual expenditures for the Civil Service Commission of the City of Ithaca for the 2000 fiscal year of the City was $81, 259; NOW, THEREFORE, the parties hereto agree as follows : 1 . That for the services rendered and to be rendered by the City for the School District during the School District fiscal year, which is July 1, 2001 through June 30, 2002, the School District shall pay to the City a lump sum of $41, 743 , payable on or before November 1, 2001 . 2 . In consideration of such payment, the City agrees : (a) to furnish the School District the part-time services of the Civil Service Commission of the City of Ithaca and the members of its staff, and the City Clerk and the members of her staff; and (b) to handle the records and perform any other necessary Civil Service services relating to Board of Education employees in the classified service, including examinations and tests when required. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF ITHACA By: Mayor ATTEST: City Clerk CITY SCHOOL DISTRICT CITY OF ITHACA, NEW YORK By: Assistant Superintendent ATTEST: School District Clerk 2000 AGREEMENT FOR PRORATING OF EXPENSES OF THE CITY CIVIL SERVICE COMMISSION FOR THE HANDLING OF THE RECORDS, EXAMINATION__S__, ETC., OF THE CIVIL SERVICE EMPLOYEES OF THE ITHACA CITY SCHOOL DISTRICT EMPLOYEE _ NUMBER AMOUNT ITHACA CITY SCHOOL DISTRICT 450 51.37% CITY OF ITHACA 426 48.63% 876 100.00% 2000 CIVIL SERVICE EXPENSES SALARY: $54,472 FRINGE BENEFITS _ SOCIAL SECURITY_/MED. $54,472 * 7.65% $4,167 RETIREMENT _ $__5_4,472 * .1% $545 DAYCARE WORKERS COMP. $54,472 * .39 $212 _ HEALTH/DENTAL INSURANCE $4,433 $11,038 TELEPHONE ($1,687 *50% OF TOTAL EXPENDITURES) $844 SUPPLIES ($16,851* 50% OF TOTAL EXPENDITURES) $8,426 ADVERTISING ($10,799* 25% OF TOTAL EXPENDITURES) _- $2,700 - -----t - -- -- --- EQUIPMENT/EQUIP. MAINT. ($7,557 *50% OF TOTAL EXPENDITURES) 3 779 TOTAL EXPENSES 1 2 SCHOOL DISTRIT _C_----_ __-_t$81,259 *51.37%) _ $41,743 CITY OF ITHACA -- - - -($81,259*48.63%) - --—- _--- - -- __- - --$39,516 TOTAL' =1,2 CITY OF ITHACA--7/18/01--Civilserviceagree �.� CITY OF ITHACA p� 108 East Green Street Ithaca, New York 14850-5690 a � : OFFICE OF HUMAN RESOURCES/CIVIL SERVICE v�rA7�0 Telephone: 607/274-6539 Fax: 607/274-6574 To: Paulette Manos, Chairperson-Human Resources Committee From: Schelley Michell-Nunn, Director-Human Resources 4--.. Date: July 17, 2001 Subj: Manager of Organizational Development Reclassification As you well know, we embarked upon a national search for the newly created position, Manager of Organizational Development in March. We were very fortunate to have substantial interest expressed by individuals who possess the skill set necessary to have a positive effect on our city's work environment. Four candidates were invited for an interview and to do a presentation on organizational development. After going through this process it became evident that I would need to increase the scope of responsibilities to attract the skills and experience we need to move the city forward. As a result, I have revised the job description. I have included responsibilities to better align this position with education and training needs of the City workforce. Council has authorized $45,000 for this position and due to the reclassification of the job description I would like to request authorization to hire at $55,000. The salary amount was determined prior to scoping out the position requirements. As a result, I attempted to define the position based upon the salary rather than the true needs. The funds to cover this increase are in the department's 2001 budget. I was scheduled to fill the first two new positions in April and June. Since this has not happened, I have savings in my 2001 budget to cover the amount I am asking you to authorize. In recognition of the budgetary outlook, I would like to propose the following plan that can offset funding concerns. Understanding the City's financial situation I suggest that we consider delaying the hiring of the third position in Human Resources Department until mid year 2002. This would allow for the requested salary increase for the OD position and a savings for 2001. Although, I must say that this suggestion is being made with great trepidation because it will set us back in our efforts to create an improved work environment but I do recognize the challenges facing the City. I realize that we have to scrutinize every opening but I would urge Council to continue to support the new positions in the Human Resources Department. We have positioned the 'An Eaual Onnortunity F.mnlover with a commitment to workforce diversification." A� Human Resources Staffing Adjustments Authorized new positions for Human Resources Organizational Development $45,000 Health & Safety $34,000 Education & Training $35,000 Benefits (34%) $38,760 Total $152,760 Authorized Expenditures for 2001 budget (assuming staggered hiring) Salaries $81,558 Benefits $27,729 Total $109,287 Actual Anticipated Expenditures for 2001 budget (due to delayed hirings and assuming an increase in the OD position) Salaries $27,198 Benefits $9,247 Total $36,445 Total Savings for 2001 budget $72,842 Anticipated Expenditures for 2002 budget (assuming delay in E&T hiring) Salaries $100,682 Benefits $34,231 Total $134,913 Total for 2002 (without delay in E&T hiring) $157,342 Total Savings for 2002 budget $22,429 (savings accounts for OD increase plus higher benefits and 3% annual increase for all three positions) Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 02/26/01 Revised: 08/02/01 MANAGER OF ORGANIZATIONAL DEVELOPMENT DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for identifying. and implementing organizational development and quality initiatives and for assisting the Director of Human Resources in developing and implementing the overall Human Resources strategic plan for the City of Ithaca. The Manager of Organizational Development also oversees the development, implementation and administration of education and training programs for the City workforce. Additionally, the incumbent will perform generalist human resource activities under the administrative supervision of the Director of Human Resource. The incumbent will have considerable latitude to exercise independent judgement in analyzing problems and rendering services. Supervision may be exercised over professional staff, support staff and interns. Does related work as required. TYPICAL WORK ACTIVITIES: • Identifies, facilitates and implements opportunities for process improvement; • Benchmarks best practices in human resources and change management; • Manages city-wide performance management system that focuses on improved employee performance and career development; • Directs overall employee education and training programs, staff and administration; • Develops, administers, and analyzes methods and procedures to monitor and evaluate progress in training effectiveness., performance improvement, and change management; • Prepares or assists in the preparation of tentative education and training budgets, and recommends needed appropriations for city-wide programs; • Develops and implements a city-wide communications strategy that fosters immediate easy access to information (this may include but is not limited to employee newsletters, info-grams, brownbag sessions, etc. ) ; • Acts as a human resource consultant for assigned departments and provides daily support on employee related issues; • Assists in the identification and development of policies and programs to *attract, retain and promote a diverse workforce; • Assists the Director in achieving workforce diversity goals; • Lead departments through organizational change initiatives; • Performs project-related tasks in support of the HR Strategic Plan; • Identifies grants supportive of human resource strategy; • Assists in the preparation of annual budget; • Meets with union representatives to discuss the implementation of new quality initiatives; Manager of Organizational Development Page 2 _ Typical Work Activities - continued • Meets with union representatives to resolve labor issues and grievances; • May serve on Human Resource Committee subcommittees as the Human Resource department representative; • May participate in the preparation for contract negotiations; • May supervise office staff and interns; • May provide assistance to persons with disabilities in reaching less accessible areas of City facilities. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of principles, practices and techniques for developing, implementing and evaluating change management and quality; good knowledge of management training principles and the ability to assess needs; good knowledge of the theory and practice of learning organizations and continuous quality improvement; good knowledge of the principles and practices used in the design and delivery of workforce training; strong communications skills; strong interpersonal skills and ability to develop effective working relationships with others; demonstrated competence in group facilitation; ability to use theories and methodologies to analyze organizational inefficiencies; ability to analyze and evaluate program effectiveness; ability to use analytical skills to assess organization and department work systems; ability to establish and maintain good working relationships with people of various cultures, races and socio-economic levels; ability to supervise the work of others,_ ability to use computerized office management tools, including data base, word processing and spreadsheet software; ability to successfully work with and serve a diverse local community; initiative; good judgement; confidentiality; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a NYS registered or regionally accredited university with a Bachelor' s degree and three (3) years of full-time paid experience, or its part-time and/or volunteer equivalent, in a human resource field. Such experience shall have included experience in organizational development, organizational redesign, process mapping, change management, or education and training development and delivery; or B. Graduation from a regionally accredited or New York State registered two-year college with an Associate' s Degree and five (5) years of full-time paid experience, or its part-time and/or volunteer equivalent, in human resource field. Such experience shall have included experience in organizational development, organizational redesign, process mapping, change management, or education and training development and delivery; or C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above. Human Resources Department — Request to Increase Salary Authorization WHEREAS, Common Council has authorized the new position of Manager of Organizational Development for 2001 at a starting salary of$45,000, and WHEREAS, The Human Resources Director has significantly changed the scope of responsibilities for this position to include administration of a Citywide Education and Training Programs, and WHEREAS, the market value for the Human Resources professionals has increased and in order to attract and retain individuals with the necessary qualifications a more competitive salary is needed, now therefore be it RESOLVED, that Common Council authorizes the Human Resources Director to hire a Manager of Organizational Development at an annual starting salary of$55,000 and be it further RESOLVED, that the additional amount will be derived from existing Human Resources Department funds. Human Resources Department - Request to Reassign Managerial Position WHEREAS, Common Council authorized the assignment of the Manager of Organizational position to the Managerial Compensation Plan, Salary Grade 3 and WHEREAS, as the scope of responsibilities required for this position has been revised, now therefore be it RESOLVED, that Common Council hereby assigns the position of Manager of Organizational Development to the City of Ithaca Managerial Compensation Plan, Salary Grade 4. CITY OF ITHACA �f V~•` ,� 108 East Green Street Ithaca, New York 14850-5690 BUILDING DEPARTMENT �PoRATtiO Telephone: 607/274-6508 Fax: 607/274-6521 MEMORANDUM To: Patricia Vaughan, Chair, Budget & Administration Committee From: Phyllis Radke, Acting Building Commissioner T'vJ Re: Proposed Demolition of 254 Floral Avenue Date: July 25, 2001 The property located at 254 Floral Avenue was put up for auction last September for back taxes. Though the building sold, the buyer decided to cancel his check several weeks later. On June 26, 2001 , 1 notified Superintendent Bill Gray that the building is a public health hazard and is structurally unsafe. I ordered that he demolish the building as required under City Ordinance 146-9. In the interim, the TURA has generously proposed to put the project out for bid and pay for the project with grant money. However, the IURA is not scheduled to meet and approve of this proposal until August 16, 2001 . What I am attempting to do is expedite the demolition process. The neighbors are rightfully up in arms about this City owned property. Nels Bohn believes the TURA will approve funding for the demolition of the building. However, I am asking that Council approve $15,000 from the City's contingency fund in case the TURA does not approve of the demolition proposal. The amount I am asking to be set aside is estimated cost + 25% + administration fees. If Council gives approval to fund this project, then the bids for the project can be sent out and awarded expeditiously. If TURA approves the project, than the City may be reimbursed by August 16, 2001 . 1 have attached the estimated cost for demolition, and the order letter. It has been my hope to really push this project forward quickly and to minimize fall-out. Please vote to send this request to Common Council on August 1 , 2001 . Thank you for dealing with this emergency. PR/kb Attachments "An Equal Opportunity Employer with a commitment to workforce diversification." 254 Floral Ave. Type: One family dwelling Zone: R-3a Lot size: 28' x 200' Building area: 735 SF Building Demolition Estimate Reference from "Means Standards" Cubic Foot Price: -735 SF x 20 LF (height)= 14700 CF @ $.25 per CF $3675.00 Foundation Demolition: -Exposed foundation plus 1' below grade. - 108 LF (perimeter of wall)x 3' height=324 SF @ 1.91 per SF $618.84 Dump and truck charges: -14700 CF/27= 544 CY -544 CY/25%= 136.1 CY -136 CY @ $15.20 per CY $2067.20 Site Finish Work Area:House 735 SF Side yard 120 SF Staging area 364 SF TOTAL 1219 SF Initial back fill, grading, and clean up: 15 CY @ $20.50 per CY $307.50 Top soil: 1219 SF @ 3"= 15 CY top soil @$12.00 per CY $180.00 Finish grading and seeding 135 SY @ 2.18 per SY $295.26 Animal Trapping per John Ryan 273-8769 S $45.00 set up charge 41 . 3 inspections @ $35.00 each $105.00 Abatement Cost: Sample collection, cataloging and reporting @ $550.00 Bulk sample analysis $137.00 Total (not to exceed) $1,380.00 JOB TOTAL $8628.80 gl: 7/9/01 CITY OF ITHACA 108 East.Green Street Ithaca, New York 14850-5690 1 0% =m BUILDING DEPARTMENT Telephone: 607/274-6508 Fax: 607/274-6521 June 26, 2001 City of Ithaca Attn: William Gray, Superintendent of Public Works 2°d Floor, City Hall 108 E. Green Street Ithaca, NY 14850-5690 RE: 254 Floral Avenue Dear Mr. Gray: The Building Department was notified that the following conditions exist at 254 Floral Avenue, which have been confirmed by Code Inspector Skip Schell on June 22, 2001: 1) The property.is over grown with grass, weeds and other vegetation, which exceed the nine-inch limit. (HC-325-23(B)(2)(c)(5)) 2) The rear yard is littered with solid waste. It shall be removed and disposed of in a legal and safe manner. (IMC-325-23 (B)(2)(c)(3)), (9NYCRR-1245.1).. 3) The building itself was posted on June 5, 1998 as it had been abandoned,unsafe,constituted a fire hazard and posed an imminent danger to human life. Since then the property has only deteriorated for the worst.There is threat that if there ever was a fire in the building it could easily take the adjacent property with it, as their eaves practically touch.Furthermore, if there is structural collapse, it would damage the adjoining property.The structural floor members appear to have deteriorated to the point that they no longer are capable of sustaining safely their own weight and the loads to which they may be subject too. The floors and porch appear to be in an unsafe and unsound condition. (9NYCRR-800.1), (9NYCRR-1242.5 &7) 4) Through information and belief it is this departments understanding that the building may be harboring raccoons which may be rabid.It is the owner's responsibility to eliminate such harborage of rodents. (9NYCRR-1245.1(1)), (HC-210-82 (H)) It shall be the duty and responsibility of all owners of property hZ the City if Ithaca to maintain the premises in a clean, safe and sanitary condition and free of hazards.To ensure that all grounds and exterior property are kept clean and free of solid waste. (9NYCRR-1153.1(a)& 1152.1 & 1244.1(d) &1245.1(c)), (IMC-325-23 (B)(2)(c)(1)) THIS PROPERTY POSES A PUBLIC HEALTH HAZARD AND IS A BLIGHTING INFLUENCE ON THE SURROUNDING NEIGHBORHOOD. THE BUILDING POSES A HAZARD SITUATION THEREFORE,AS ACTING BUILDING COMMISSIONER OF THE CITY OF ITHACA,I AM HEREBY ORDERING THE BUILDING AT 254 FLORAL AVENUE TO BE DEMOLISHED AND REMOVED BY THE OWNER. An Equal Opportunity Employer with a commitment to workforce diversification.- r City of Ithaca June 26, 2001 Attn: William Gray, Superintendent of Public Works - Page 2 2"d Floor, City Hall 108 E. Green Street Ithaca, NY 14850-5690 - RE: 254 Floral Avenue Please note that if the building is to be demolished that a Demolition Permit is required. An asbestos survey shall take place on the property and any asbestos found shall be abated prior to the issuance of the Demolition Permit. (IMC-146-15 (A)) Your rights of appeal are found in the attached section 146-14 of the Municipal Code. Your intent to appeal must be received within seven (7) days of the date of this order, along with a statement of your reason for appeal. Upon receipt of your request,a meeting of the Housing Board of Review will be scheduled, and you will be notified of the date of the meeting. If you have any questions regarding this order or the appeal procedure, please contact Inspector Skip Schell at 274-6508. Sincerely, For the Building Department Phyllis Radke, Acting Building Commissioner PR:pc Enclosure cc: Fire Chief Wilbur Police Chief Basile City Attorney Schwab Alderperson Manos Planner Bohn CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2001 A1990 UNRESTRICTED CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 7/25/01 I $25.575.00 - - — - - - - 1 - ------ - RESTRICTED CONTINGENCY Work Environment Task Force Funds _ Council $35,000.00 Downtown Marketing Study Council $10,000.00 Youth Recreation Partnership Facility Study - Council $15,000.00 Contractual Salary Increases Council _ $4.7,700.00 Funds from 2_000 Contingency balance Council _ $0.00 Council $0.00 Council $0.00 Council $0.00 BALANCE RESTRICTED CONTINGENCY 7/25/01 $107,700.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 7/25/01 $133.275.00 August COUNCIL PROPOSED RESOLUTIONS: ---------- - - ---- $0.00 - - - -- - - - - - - $0.00 $0.00 _ --- - _---- --- ---- - $0.00 $0.00 - --- $0.00 $0.00 0.00 0.00 Balance Unrestricted Contingency after August Proposed Resolutions _ — 125-575.0 CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2001-7/25/01 MONTH AMOUNT TYPE OF CONTINGENCY 4 ACCOUNT - - - CONTINGENCY —TITLE DESCRIPTION TRANSFERRED TO --- Jan-01 $16,000.00 RESTRICTED Prior Year To fund Executive Unit Compensation Study - A1430-5435 $50,000 CO-'U NRESTRICTED To fund outside litigation fees A1420-5435 - —-- Feb-01 No Activi I Mar-01 $150.0000 UNRESTRICTED To fund sponsor of celebration room full of sisters luncheon___ A1012-5435 $0.0lU_ RESTRICTED Apr-01 $10,000.00 UNRESTRICTED To fund Senior Network Administrator salary increase A1320-5110 $475.00UNRESTRICTED To fund ICLEI activity A8020-5225 ,000.00 UNRESTRICTED __ To fund South of the creek traffic study A9950.9 — — — May-01 $1,800.00 I UNRESTRICTED _ - _ To fund First Friday of Central NY for 2001 partial A1012-5435 UNRESTRICTED $0.00 RESTRICTED Council Jun-01 $5,000.00 UNRESTRICTED To fund outside legal assistance for exterior prop.maint.&Tele.Ordinance � A1420-5435 $2,000.00 UNRESTRICTED To fund hours increase for Berks office admin sec 35 to 40 A1316-5110 Jul-01 $12,325.00 RESTRICTED Council To fund Executive Unit Compensation adjustments per evaluation Various $0.00 UNRESTRICTED _ $0.00 UNRESTRICTED UNRESTRICTED $0.000 —UNRESTRICTED Aug-01 $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED _ $0.00 RESTRICTED $0.00 RESTRICTED Sep-01 $0.00 UNRESTRICTED Council _ _ $0.00 UNRESTRICTED Oct-01 $0.00 RESTRICTED Council $0.00 RESTRICTED Council _ $0.00 UNRESTRICTED Nov-01 $0.00 UNRESTRICTED $0.00 UNRESTRICTED Dec-01 $0.00 UNRESTRICTED _ — - --- - $0.00 UNRESTRICTED $0.00 UNRESTRICTED SUMMARY AMOUNT UNRESTRICTED CONTINGENCY $74,425.00 RESTRICTED CONTINGENCY 28 325.00 TOTAL 1102.7 0.00 From: Norma Schwab To: ENH2@k:orneiedu Date: Fri, Jul 13,2OO11O:4SPM Subject: Charter amendment re: mayor voting » y.^ ^ x r/� m4 It is my understanding that you will take your proposal tonomnnittem—eitherthe HIR or B&Aiowhat |oeem to nooaU. The wording will not be difficult--Charter emoUmn 30 (B)(1)could be amended to read: ^ in the proceedings of Common Counni|, each member present mhoU have o vota, except the mayor,who shall only have a vote1when a motion or other voting item has received five(5)other affirmative votes, and except aehereinafter providod.^ orsomething tothat effect. |fthe concept ioagreed upon atthe committee, vvecan fine tune the wording. Because one can argue that such achange would transfer power , albeit ofairly small amount. the local law amending would require public referendum--on the ba||ntt in November. The local law must be passed at least 60 days before the general election so CC would need topass itatthe Sept CCmmeting—andbefore would befine oowell. ANdifyou want itvoted on in August, itneeds to0obmcommittee this month— c - / 7- — r ^ ' . ` Z_�/` ` ' 7 CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2001 -1990 t --- UNRESTRICTED fi CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 7/25/01 f $25.575.00 RESTRICTED CONTINGENCY Work Environment Task Force Funds_ _ __ Council _ _ $35,000.00 Downtown Marketing Study _ _ Council $10,000.00 Youth Recreation Partnership Facility Study Council $15,000.00 Contractual Salary Increases _ _ _ _ Council $47,700.00 Funds from 2000 Contingency balance Council $0.00 _ Council $0.00 _ Council $0.00 Council $0.00 BALANCE RESTRICTED CONTINGENCY 7/25/01 $107.700.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 7/25/01 $133.275.00 August COUNCIL PROPOSED RESOLUTIONS: - - ----- - -- ---- ------- $0.00 $0.00 $_0.00 ------- ----$0.00 - - - ---- --- $0.00 - -- -- -- - - - $0.00 -- - --- - - $0.00 _ - - -- - 0.00 - - --- - 0.00 Balance Unrestricted Contingency after August Proposed Resolution j2a,575.00 CITY OF ITHACA-UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2001-7/25/01 COUNCIL TYPE OF CONTINGENCY _ _ ACCOUNT_ MONTH AMOUNT, CONTINGENCY TLE DESCRIPTION TRANSFERRED TO TI --- --- - Jan-01 $16,000.00 RESTRICTED Prior Year To fund Executive Unit Compensation Study__ A1430-5435 �-$50,000.00 I UNRESTRICTED_$ — _ To fund outside litigation fees A1420-5435 - - — Feb-01 No Activity Mar-01 $150.00 UNRESTRICTED To fund sponsor of celebration room full of sisters luncheon A1012-5435 $0.0� RESTRICTED - - - - — -- Apr-01 $10 000.00 UNRESTRICTED _ To fund Senior Network Administrator salary increase �A1320-5110 $475.00 UNRESTRICTED To fund ICLEI activity A8020-5225 $5 000.00 UNRESTRICTED To fund South of the creek traffic study A9950.9 Ma 01 $1 800 00 y- UNRESTRICTED - To fund First Friday of Central NY for 2001 partial A1012-5435 U.00 UNRESTRICTED _ $0.00 RESTRICTED Council Jun-01 _ $5,000.00 UNRESTRICTED To fund outside legal assistance for exterior prop.maint.&Tele.Ordinance A1420-5435 $2,000.00 UNRESTRICTED To fund hours increase for clerks office admin sec 35 to 40 A1316-5110 Ju1-01 $12,325.00 RESTRICTED Council To fund Executive Unit Compensation adjustments per evaluation _Vari_ous $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED - Aug-01 $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 RESTRICTED $0.00 RESTRICTED Sep-01 $0.00 UNRESTRICTED Council $0.00 UNRESTRICTED ----- — - Oct-01 $0.00 RESTRICTED Council _ $0.00 RESTRICTED Council $0.00 UNRESTRICTED Nov-01 $0.00 UNRESTRICTED _ $0.00 UNRESTRICTED Dec-01 $0.00 UNRESTRICTED _ $0.00 UNRESTRICTED $0.00 UNRESTRICTED - -- -- - - SUMMARY AMOUNT _ UNRESTRICTED CONTINGENCY $74,425.00 RESTRICTED CONTINGENCY $28,325.00 TOTAL 00 Information Technology - Request to Approve Electronic Future Consortium Agreement for 2001-2002 WHEREAS, the Partnership for Electronic Future (PEF) Consortium has established a project to provide the PEF members the ability to collectively procure and share internet services for a one- year period, and WHEREAS, the City has been a PEF member since the consortium' s inception in 1997 and wishes to continue its membership; now, therefore, be it RESOLVED, That Common Council hereby authorizes the Mayor to enter into a PEF Project Agreement #ITS-01-717 at a cost not to exceed $3, 000 for the period August 1, 2001 to July 31, 2002 for the purposes of providing internet services, and be it further RESOLVED, That funding for said contract shall be derived from existing authorization in Capital Project #211 . r7 J Human Resources Department — Reauest to Increase Salary Authorization WHEREAS, Common Council has authorized the new position of Manager of Organizational Development for 2001 at a starting salary of $45,000, and WHEREAS, The Human Resources Director has significantly changed the scope of responsibilities for this position to include administration of a Citywide Education and Training Programs, and WHEREAS, the market value for the Human Resources professionals has increased and in order to attract and retain individuals with the necessary qualifications a more competitive salary is needed, now therefore be it RESOLVED, that Common Council authorizes the Human Resources Director to hire a Manager of Organizational Development at an annual starting salary of$55,000 and be it further RESOLVED, that the additional amount will be derived from existing Human Resources Department funds. r Human Resources Department - Request to Reassign Managerial Position WHEREAS, Common Council authorized the assignment of the Manager of Organizational position to the Managerial Compensation Plan, Salary Grade 3 and WHEREAS, as the scope of responsibilities required for this position has been revised, now therefore be it RESOLVED, that Common Council hereby assigns the position of Manager of Organizational Development to the City of Ithaca Managerial Compensation Plan, Salary Grade 4. CITY OF ITHACA–UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2001 A1990 UNRESTRICTED CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 8/22/01 $19,575.00 RESTRICTED -------CONTINGENCY Work-ffr-n-v-i-ron—men-t-Task Force Funds $35,000.00 Downtown Marketing Study Council $10,000.00 Youth Recreation Partnership Facility Study Council $15,000.00 Contractual Salary Increases Council $47,700.00 Funds from 2000 Contingency balance Council $0.00 Council $0.00 Council $0.00 Council $0.00 BALANCE RESTRICTED CONTINGENCY 8/22/01 $107,700.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 8/22/01 $118,275.00 September COUNCIL PROPOSED RESOLUTIONS: $0.00 $0.00 $0.00 __$0.00 $0.00 $0.00 $0.00 0.00 K-0-0 Balance Unrestricted Contingency after September Proposed Resolutions 10 575.0 CITY OF ITHACA—UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2001-8/22/01 COUNCIL TYPE OF CONTINGENCY ACCOUNT MONTH AMOUNT CONTINGENCY TITLE DESCRIPTION TRANSFERRED TO Jan-01 $16,000.00 RESTRICTED Prior Year To fund Executive Unit Compensation Study A1430-5435 $50,000.00 UNRESTRICTED To fund outside litigation fees A1420-5435 Feb-01 No Activity Mar-01 $150.00 UNRESTRICTED To fund sponsor of celebration room full of sisters luncheon A1012-5435 $0.00 RESTRICTED Apr-01 $10,000.00 UNRESTRICTED To fund Senior Network Administrator salary increase A1320-5110 $475.00 UNRESTRICTED To fund ICLEI activity A8020-5225 $5,000.00 UNRESTRICTED To fund South of the creek traffic study A9950.9 May-01 _$1,800.00 UNRESTRICTED To fund First Friday of Central NY for 2001 partial A1012-5435 $0.00 UNRESTRICTED $0.00 RESTRICTED Council Jun-01 $5,000.00 UNRESTRICTED To fund outside legal assistance for exterior prop.maint.&Tele.Ordinance A1420-5435 $2,000.00 UNRESTRICTED To fund hours increase for clerks office admin sec 35 to 40 A1316-5110 Jul-01 $12,325.00 RESTRICTED Council To fund Executive Unit Compensation adjustments per evaluation _ Various $0.00 UNRESTRICTED _ $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED Aug-01 $15,000.00 UNRESTRICTED To fund the demolition of 254 Floral Ave Building A3620-5435 $0.00_ UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 RESTRICTED $0.00 RESTRICTED Sep-01 $0.00 UNRESTRICTED Council $0.00 UNRESTRICTED Oct-01 $0.00 RESTRICTED Council $0.00 RESTRICTED Council $0.00 UNRESTRICTED Nov-01 $0.00 UNRESTRICTED $0.00 UNRESTRICTED Dec-01 $0.00 UNRESTRICTED $0.00 UNRESTRICTED $0.00 UNRESTRICTED SUMMARY AMOUNT UNRESTRICTED CONTINGENCY $89,425.00 RESTRICTED CONTINGENCY 128,325.00 TOTAL A 4 -t°F Ic CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 BUILDING DEPARTMENT �Po� O Telephone: 607/274-6508 Fax: 607/274-6521 MEMORANDUM To: Patricia Vaughan, Chair, Budget & Administration Committee From: Phyllis Radke, Acting Building Commissioner T72— Re: Proposed Demolition of 254 Floral Avenue Date: July 25, 2001 The property located at 254 Floral Avenue was put up for auction last September for back taxes. Though the building sold, the buyer decided to cancel his check several weeks later. On June 26, 2001 , 1 notified Superintendent Bill Gray that the building is a public health hazard and is structurally unsafe. I ordered that he demolish the building as required under City Ordinance 146-9. In the interim, the IURA has generously proposed to put the project out for bid and pay for the project with grant money. However, the IURA is not scheduled to meet and approve of this proposal until August 16, 2001 . What I am attempting to do is expedite the demolition process. The neighbors are rightfully up in arms about this City owned property. Nels Bohn believes the IURA will approve funding for the demolition of the building. However, I am asking that Council approve $15,000 from the City's contingency fund in case the IURA does not approve of the demolition proposal. The amount I am asking to be set aside is estimated cost + 25% + administration fees. If Council gives approval to fund this project, then the bids for the project can be sent out and awarded expeditiously. If IURA approves the project, than the City may be reimbursed by August 16, 2001 . 1 have attached the estimated cost for demolition, and the order letter. It has been my hope to really push this project forward quickly and to minimize fall-out. Please vote to send this request to Common Council on August 1 , 2001 . Thank you for dealing with this emergency. PR/kb Attachments An Equal Opportunity Employer with a commitment to workforce diversification." J t 254 Floral Ave. Type: One family dwelling Zone: R-3a Lot size: 28' x 200' Building area: 735 SF Building Demolition Estimate Reference from "Means Standards" Cubic Foot Price: - 735 SF x 20 LF (height)= 14700 CF @ $.25 per CF $3675.00 Foundation Demolition: - Exposed foundation plus 1' below grade. - 108 LF (perimeter of wall)x 3' height=324 SF @ 1.91 per SF - $618.84 Dump and truck charges: -14700 CF/27= 544 CY -544 CY/25%= 136.1 CY -136 CY @ $15.20 per CY $2067.20 Site Finish Work Area:House 735 SF Side yard 120 SF Staging area 364 SF TOTAL 1219 SF Initial back fill, grading, and clean up: 15 CY @ $20.50 per CY $307.50 Top soil: 1219 SF @ 3"= 15 CY top soil @$12.00 per CY $180.00 Finish grading and seeding 135 SY @ 2.18 per SY $295.26 T Animal Trapping per John Ryan 273-8769 -`ft $45.00 set up charge i- 3 inspections @ $35.00 each $105.00 Abatement Cost: Sample collection, cataloging and reporting @ $550.00 Bulk sample analysis $137.00 Total (not to exceed) $1,380.00 JOB TOTAL $8628.80 gl: 7/9/01 CITY OF ITHACA V~ � 108 East.Green Street Ithaca, New York 14850-5690 i scoq `� BUILDING DEPARTMENT �ObRA?�0 Telephone: 607,274-6508 Fax: 607/274-6521 June 26, 2001 City of Ithaca Attn: William Gray, Superintendent of Public Works 2`d Floor, City Hall 108 E. Green Street Ithaca, NY 14850-5690 RE: 254 Floral Avenue Dear Mr. Gray: The Building Department was notified that the following conditions exist at 254 Floral Avenue, which have been confirmed by Code Inspector Skip Schell on June 22, 2001: 1) The property.is over grown with grass, weeds and other vegetation, which exceed the nine-inch limit. (HC-325-23(B)(2)(c)(5)) 2) The rear yard is littered with solid waste. It shall be removed and disposed of in a legal and safe manner. (IMC-325-23 (B)(2)(c)(3)), (9NYCRR-1245.1).. 3) The building itself was posted on June 5, 1998 as it had been abandoned,unsafe,constituted a fire hazard and posed an imminent danger to human life. Since then the property has only deteriorated for the worst.There is threat that if there ever was a fire in the building it could easily take the adjacent property with it, as their eaves practically touch.Furthermore,if there is structural collapse, it would damage the adjoining property. The structural floor members appear to have deteriorated to the point that they no longer are capable of sustaining safely their own weight and the loads to which they may be subject too.The floors and porch appear to be in an unsafe and unsound condition. (9NYCRR-800.1), (9NYCRR-1242.5 &7) 4) Through information and belief it is this departments understanding that the building may be harboring raccoons which may be rabid.It is the owner's responsibility to eliminate such harborage of rodents. (9NYCRR-1245.1(1)), (HC-210-82 (H)) It shall be the duty and responsibility of all owners of property in the City if Ithaca to maintain the premises in a clean, safe and sanitary condition and free of hazards.To ensure that all grounds and exterior property are kept clean and free of solid waste. (9NYCRR-1153.1(a)& 1152.1 & 1244.1(d) &1245.1(c)), (IMC-325-23 (B)(2)(c)(1)) THIS PROPERTY POSES A PUBLIC HEALTH HAZARD AND IS A BLIGHTING INFLUENCE ON THE SURROUNDING NEIGHBORHOOD. THE BUILDING POSES A HAZARD SITUATION THEREFORE,AS ACTING BUILDING COMMISSIONER OF THE CITY OF ITHACA,I AM HEREBY ORDERING THE BUILDING AT 254 FLORAL AVENUE TO BE DEMOLISHED AND REMOVED BY THE OWNER. An Equal Opportunity Employer with a commitment to workforce diversification." City of Ithaca June 26, 2001 Attn: William Gray, Superintendent of Public Works Page 2 2"d Floor, City Hall 108 E. Green Street - Ithaca, NY 14850-5690 RE: 254 Floral Avenue Please note that if the building is to be demolished that a Demolition Permit is required.An asbestos survey shall take place on the property and any asbestos found shall be abated prior to the issuance of the Demolition Permit. (IMC-146-15 (A)) Your rights of appeal are found in the attached section 146-14 of the Municipal Code. Your intent to appeal must be received within seven (7) days of the date of this order, along with a statement of your reason for appeal. Upon receipt of your request,a meeting of the Housing Board of Review will be scheduled, and you will be notified of the date of the meeting. If you have any questions regarding this order or,the appeal procedure, please contact Inspector Skip Schell at 274-6508. Sincerely, For the Building Department Phyllis Radke, Acting Building Commissioner PR:pc Enclosure cc: Fire Chief Wilbur Police Chief Basile City Attorney Schwab Alderperson Manos Planner Bohn