HomeMy WebLinkAbout10-18-17 City Administration Committee Meeting AgendaAIf you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting,
please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting.
CA Meeting
City Administration Committee
DATE: October 18, 2017
TIME: 5:30 p.m.
LOCATION: 3rd Floor,
City Hall, Council Chambers
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
PLEASE NOTE START TIME IS 5:30 P.M.
TO ACCOMMODATE BUDGET MEETING
Chair, Deb Mohlenhoff
1. Call To Order * Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of September 2017 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
2. Consent Items
3. Finance, Budget and Appropriations
4. City Administration, Human Resources and Policy
4.1 W&S – Amendment to Personnel Roster Yes Erik Whitney, Asst. Supt. 5 Min
4.2 PIT – Amendment to Personnel Roster Yes Julie Holcomb, Clerk 5 Min
5. Discussion No
5.1 Follow up to Law Enforcement Shared Services
Study (LESS) Presentation All 5 Min
6. Meeting Wrap-up All 5 Min
8.1 Announcements No
8.2 Next Meeting Date: November 15, 2017 No All 5 Min
8.3 Review Agenda Items for Next Meeting No
8.4 Adjourn Yes
6:10 p.m.
Committee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment, intergovernmental relations and human resources.
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4. City Administration, Human Resources and Policy
.1 W&S - Amendment to Personnel Roster – Plumbing Inspector
WHEREAS, the Water and Sewer Division anticipates that a vacancy in the position of Chief
Inspector of Plumbing will occur in 2018, and
WHEREAS, the Chief Inspector of Plumbing is a specialized position that requires significant
training both in the office and field, and
WHEREAS, the City of Ithaca Department of Public Works Water and Sewer Division has
budgeted to provide for an overlapping position in both the 2017 and proposed 2018 budget, and
WHEREAS, the Water and Sewer Division recommends the position be filled a minimum of
nine (9) months in advance of the actual vacancy to allow for adequate training and a smooth
transition, and
WHEREAS, the overlapping position will have the title of Plumbing Inspector to be consistent
with Building Department titles, and will reside in the Building Department, but will essentially
have the same job description as the Chief Inspector of Plumbing, and
WHEREAS, the Chief Inspector of Plumbing’s responsibilities will be transferred to the
Plumbing Inspector in the City Building Department upon the retirement of the Chief Inspector
of Plumbing; now, therefore, be it
RESOLVED, That the Personnel Roster of the City Building Division be amended as follows:
Add: One (1) Plumbing Inspector
and, be it further
RESOLVED, That upon the retirement of the current Chief Inspector of Plumbing, the position
vacated through retirement shall be abolished effective on the employee's retirement date,
and, be it further
RESOLVED, That funding for this position will be allocated 40% from account F8313 and 60%
from account G8113.
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4. City Administration, Human Resources and Policy
.2 Public Information and Technology - Amendment to Personnel Roster
WHEREAS, a recent retirement created a vacancy in the Department of Public Information and
Technology, and
WHEREAS, after an evaluation of the needs of the department and a reorganization of
assignments, it was determined that a position was needed to focus more closely on public
information initiatives while assisting the Clerk’s Office, and
WHEREAS, a new position was created to maintain and grow the City’s public information
goals; now, therefore, be it
RESOLVED, That the Personnel Roster of the Department of Public Information and
Technology be amended as follows:
Add: One (1) Public Information Specialist
and be it further
RESOLVED, That the position of Public Information Specialist shall be assigned to the
Confidential Employees Compensation Plan at salary grade 8, and be it further
RESOLVED, That for the sole purpose of determining days worked reportable to the New York
State and Local Employees’ Retirement System, the standard workday for this position shall be
established at eight (8) hours per day (forty (40) hours per week), and be it further
RESOLVED, That the funding for this position shall be obtained by transferring funding from a
vacant, funded Executive Assistant position, which shall remain on the departmental personnel
roster in a vacant, unfunded capacity.