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HomeMy WebLinkAbout10-18-17 City Administration Committee Meeting AgendaAIf you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting. CA Meeting City Administration Committee DATE: October 18, 2017 TIME: 5:30 p.m. LOCATION: 3rd Floor, City Hall, Council Chambers AGENDA ITEMS Item Voting Item? Presenter(s) Time Allotted PLEASE NOTE START TIME IS 5:30 P.M. TO ACCOMMODATE BUDGET MEETING Chair, Deb Mohlenhoff 1. Call To Order * Note: We will review the number of 15 Min* 1.1 Agenda Review No cards received at the beginning of each 1.2 Review and Approval of Minutes Yes meeting and adjust time if needed. Approval of September 2017 Minutes 1.3 Statements from the Public No 1.4 Statements from Employees No 1.5 Council Response No 2. Consent Items 3. Finance, Budget and Appropriations 4. City Administration, Human Resources and Policy 4.1 W&S – Amendment to Personnel Roster Yes Erik Whitney, Asst. Supt. 5 Min 4.2 PIT – Amendment to Personnel Roster Yes Julie Holcomb, Clerk 5 Min 5. Discussion No 5.1 Follow up to Law Enforcement Shared Services Study (LESS) Presentation All 5 Min 6. Meeting Wrap-up All 5 Min 8.1 Announcements No 8.2 Next Meeting Date: November 15, 2017 No All 5 Min 8.3 Review Agenda Items for Next Meeting No 8.4 Adjourn Yes 6:10 p.m. Committee Charge: The CA committee will: Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce environment, intergovernmental relations and human resources. J:\DRedsicker\AGENDAS\City Admin Committee\2017\10-18 - Agenda.docx 10/18/17 4. City Administration, Human Resources and Policy .1 W&S - Amendment to Personnel Roster – Plumbing Inspector WHEREAS, the Water and Sewer Division anticipates that a vacancy in the position of Chief Inspector of Plumbing will occur in 2018, and WHEREAS, the Chief Inspector of Plumbing is a specialized position that requires significant training both in the office and field, and WHEREAS, the City of Ithaca Department of Public Works Water and Sewer Division has budgeted to provide for an overlapping position in both the 2017 and proposed 2018 budget, and WHEREAS, the Water and Sewer Division recommends the position be filled a minimum of nine (9) months in advance of the actual vacancy to allow for adequate training and a smooth transition, and WHEREAS, the overlapping position will have the title of Plumbing Inspector to be consistent with Building Department titles, and will reside in the Building Department, but will essentially have the same job description as the Chief Inspector of Plumbing, and WHEREAS, the Chief Inspector of Plumbing’s responsibilities will be transferred to the Plumbing Inspector in the City Building Department upon the retirement of the Chief Inspector of Plumbing; now, therefore, be it RESOLVED, That the Personnel Roster of the City Building Division be amended as follows: Add: One (1) Plumbing Inspector and, be it further RESOLVED, That upon the retirement of the current Chief Inspector of Plumbing, the position vacated through retirement shall be abolished effective on the employee's retirement date, and, be it further RESOLVED, That funding for this position will be allocated 40% from account F8313 and 60% from account G8113. J:\DRedsicker\AGENDAS\City Admin Committee\2017\10-18 - Agenda.docx 10/18/17 4. City Administration, Human Resources and Policy .2 Public Information and Technology - Amendment to Personnel Roster WHEREAS, a recent retirement created a vacancy in the Department of Public Information and Technology, and WHEREAS, after an evaluation of the needs of the department and a reorganization of assignments, it was determined that a position was needed to focus more closely on public information initiatives while assisting the Clerk’s Office, and WHEREAS, a new position was created to maintain and grow the City’s public information goals; now, therefore, be it RESOLVED, That the Personnel Roster of the Department of Public Information and Technology be amended as follows: Add: One (1) Public Information Specialist and be it further RESOLVED, That the position of Public Information Specialist shall be assigned to the Confidential Employees Compensation Plan at salary grade 8, and be it further RESOLVED, That for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for this position shall be established at eight (8) hours per day (forty (40) hours per week), and be it further RESOLVED, That the funding for this position shall be obtained by transferring funding from a vacant, funded Executive Assistant position, which shall remain on the departmental personnel roster in a vacant, unfunded capacity.