The URL can be used to link to this page

Home My WebLink About2017-07-25-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses July 25, 2017 Audio of the minutes are available on the website at ulvsses.nv.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the town's website and clerk's board. ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Liz Thomas 1St Deputy Supervisor/Board member- Nancy Zahler Board members- Rich Goldman, John Hertzler, Michael Boggs Town Clerk- Carissa Parlato Bookkeeper- Nina Thompson Planner- Darby Kiley Highway Superintendent- Dave Reynolds CALL TO ORDER: Ms. Thomas called the meeting to order 6:30pm. GENERAL BUSINESS: APPROVAL OF MEETING AGENDA RESOLUTION 2017-131: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for July 25, 2017 with the additions of an update from the library, an executive session for the purpose of labor negotiations, general contractor proposal for the old church in Jacksonville; and the removal of the real estate property tax discussion. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 Seconded: Ms. Zahler TOUR OF TOWN HALL HEATING/COOLING/INSULATION: Mr. Myers started by describing the town building and the issues with the heating and cooling system. The board, staff and citizens in attendance toured the furnace room and shared their thoughts on how the system might be improved PRIVILEGE OF THE FLOOR: Mr. Russen, the Chief Executive Officer of Cayuga Addiction and Recovery (CARS), received funding for a 25 bed women's facility next to main facility on route 227. He requested a letter of support from the board saying that there are no objections to building another facility. Ms. Thomas said that it was not on agenda tonight so will not discuss. Mr. Boggs noted that he has an objection to the proposal. Mr. Podkaminer requested to use the town listsery to share his opinion on a proposed housing development and wanted to discuss whether it is appropriate for the town to comment. Stephanie from Jacksonville commented on affordable housing with respect to the hamlet of Jacksonville. Ms. Koreman talked about the Tompkins County Legislature just adopted a strategic housing plan and determined that more affordable housing starting at $100,000 is needed. She requests that the board take this into consideration as they are working on the zoning update. Mr. Katz inquired what the town board was going to discuss with real estate property tax exemptions before it was taken off the agenda. He also asked about the Planner and Zoning Officer positions. Ms. Birdsall announced that the library is going fine -free to promote library use by those with lower - incomes. Amanda from Jacksonville is very interested in what is happening with the zoning update for Jacksonville. She expressed negativity toward the Tompkins County Industrial Development Agency (IDA) and cautioned the board on tax abatements. GENERAL ANNOUNCEMENTS: (This discussion was postponed at this time.) OLD BUSINESS: TRUMANSBURG COMMUNITY RECREATION Ms. Birdsall and Ms. Masters asked the town for a letter of support in order to be eligible for state funds for recreation facilities. The board asked to clarifying questions to define "support". RESOLUTION 2017-132: LETTER OF SUPPORT FOR TRUMANSBURG COMMUNITY RECREATION RESOLVED that the Ulysses Town Board authorizes the Town Supervisor to send a letter of support to Assemblywoman Lifton in support of the Trumansburg Community Recreation request for funding to show general support for the mission of Trumansburg Community Recreation; and further 2 RESOLVED that the Ulysses Town Board will need to understand the town's fiscal role before giving any final approval of a grant application for Trumansburg Community Recreation. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 CLEAN ENERGY COMMUNITIES FUNDING OPTIONS Ms. Thomas prefaced the conversation by saying that since the town has implemented the action items necessary to receive the Clean Energy Community designation and become eligible for $100,000. The next step is to submit a proposal on how to spend the money. She distributed a list of the criteria and some ideas, and read a letter from Roxanne Marino, former town board member and supervisor; and current chair of the Sustainability and Conservation Committee. The board, along with Mr. Carroll, discussed options and settled on replacing the heating and cooling system in the town hall to increase energy efficiency, and using any leftover funds to set up some sort of funding pool for residents to increase their home energy efficiency. GENERAL ANNOUNCEMENTS: Ms. Thomas shared the following: • the Marriott Hotel in Ithaca has gotten a great response on the brochures for the Tompkins County trails website that Ms. Thomas helped create • sales tax is on par with what we received in 2014 and what was budgeted for this year • an electric vehicle (EV) charging station installer came to advise on setting up an EV charging station in the town parking lot and said that it is feasible The board discussed how to proceed with the zoning update- whether the committee should share the draft with the public or the town board first. Ms. Zahler shared that she met with Jacksonville residents to discuss the future of the Jacksonville Community Park. Ms. Zahler advised that the town set up some parameters for its involvement. NEW BUSINESS: HIGHWAY PURCHASE OF EQUIPMENT Mr. Reynolds shared photos and information on the tractor and mower that he is hoping to replace. The board asked questions, discussed the subject and decided to take up the conversation again at the Aug. 8 meeting. CONTRACTOR BIDS FOR JACKSONVILLE PROPERTY RESOLUTION 2017-133: ISSUING A REOUEST FOR CONTRACTOR BIDS FOR THE OLD CHURCH IN JACKSONVILLE WHEREAS, the Town of Ulysses now owns the Old Church in Jacksonville, and, WHEREAS, the Old Church is in need of minor repairs and cleaning to be prepared for re- sale, now therefore, be it RESOLVED, that the Clerk is authorized to issue the attached Request for Bids from contractors to clean and repair the Old Church and further RESOLVED, that all bids are due by 4:OOPM August 8, 2017. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 Seconded: Mr. Goldman SHARED SERVICES- STREETLIGHT CHANGEOUT TO LED Ms. Thomas gave an update on the county's shared services plan. The City of Ithaca seems willing to take care of changing out the streetlight bulbs to LED and doing all the maintenance if the town will buy out the lights from NYSEG. ANIMAL CONTROL CONTRACT RESOLUTION 2017-134: ACCEPTING THE CONTRACT FOR ANIMAL CONTROL WHEREAS the Tompkins County Animal Control coalition provides a shared service for residents of the municipalities in the coalition to provide professional animal control services; and WHEREAS the proposed 3 -year contract is at no increase in costs from the past 3 years, RESOLVED that the Town Board of Ulysses authorizes the Town Supervisor to sign the contract for Tompkins County Animal Control provided by the Tompkins County SPCA for 3 years beginning January 1, 2018 and ending December 31, 2020. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Seconded: Mr. Boggs El Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 APPOINTMENT OF SECOND DEPUTY CLERK RESOLUTION 2017-135: SETTING PAY FOR SECOND DEPUTY CLERK RESOLVED that the Ulysses Town Board establishes the position of Second Deputy Town Clerk and understands that the Town Clerk has appointed Michele Mitrani as Second Deputy. The pay rate for the Second Deputy Town Clerk in 2017 is $16/hour. Funding for this position will come from line Town Clerk CE A1410.4 in the budget. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 Seconded: Ms. Zahler CANCELING AUGUST 22 MEETING The board decided to wait until the 8/8 meeting to make this decision. MONTHLY BUSINESS APPROVAL OF MINUTES- 7/11 PUBLIC HEARINGS & TOWN BOARD MEETING RESOLUTION 2017-136: APPROVAL OF MINUTES: 7/11 PUBLIC HEARINGS AND TOWN BOARD MEETING BE IT RESOLVED that the Ulysses Town Board approve the minutes of the 7/11 Public Hearings for Salo Drive and 1284 Taughannock Boulevard; and the town board meeting, as edited. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 Seconded: Mr. Boggs E PRIVILEGE OF THE FLOOR: Mr. Podkaminer requested an answer to his earlier question of whether he can editorialize his opinion in the town newsletter. The board offered comments and noted that they have not yet reached an agreement on the issue. Ms. Koreman shared that in her experience, people want to hear the opinions of town officials. BUDGET MODIFICATIONS RESOLUTION 2017-137: BUDGET MODIFICATIONS BE IT RESOLVED that the Ulysses Town Board approve the following budget modifications. A FUND BUDGET MODIFICATIONS A1220.11 Bookkeeper PS INCREASE $10,998.85 To move remaining balance in Deputy Supervisor PS to Bookkeeper PS PS A1220.12 Deputy Supervisor PS T DECREASE $10,998.85 To move remaining balance in Deputy Supervisor PS to Bookkeeper PS A1220.11 Bookkeeper PS INCREASE $6,000.00 To cover estimated remaining budget need through year end PS A1990.4 A Fund Contingency DECREASE $6,000.00 Approximately $9,000 remaining in A Fund Contingency A5010.1 Highway Superintendent INCREASE $7,634.70 To transfer budget to cover new Second Deputy Town Clerk payroll PS A1410.4 Town Clerk CE To cover pay out made in March 2017 of vacation time earned as non -elected employee $450.00 prior to becoming an elected official. A233 Employee Benefit and Accrued Liability DECREASE $7,634.70 RESERVE Approximately $12,935.00 remaining in A233- Employee Benefit and Accrued Liability RESERVE. Reserve to pay for accrued benefit "due an employee on termination of the employee's service" A1410.12 (NEW) Second Deputy Town Clerk PS INCREASE $450.00 To transfer budget to cover new Second Deputy Town Clerk payroll A1410.4 Town Clerk CE DECREASE $450.00 To transfer budget to cover new Second Deputy Town Clerk payroll A9030.8 Social Security INCREASE $1,200.00 To cover employer portion of payroll taxes for additional payroll for A1220.11, A5010.1 & A1410.12 A1990.4 A Fund Contingency DECREASE $1,200.00 Approximately $7,800.00 remaining in A Fund Contingency 19 A9060.81 HSA Employer Contribution INCREASE $1,406.25 To cover prorated employer contribution to new employee's HSA aye A1940.4 Purchase of Land/ROW DECREASE $1,406.25 Excess budget available due to restriction requiring land purchase to come from unassigned fund balance Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 7/25/17 EXECUTIVE SESSION Mr. Hertzler moved to go into Executive Session at 9:33pm for the purpose of discussing labor negotiations, seconded by Mr. Goldman and passed unanimously. Ms. Zahler moved to end Executive Session at 9:54pm, seconded by Mr. Goldman and passed unanimously. ADJOURN: Mr. Goldman moved to adjourn the meeting at 9:55pm; seconded by Ms. Zahler and passed unanimously. Respectfully submitted by Carissa Parlato on 7/27/17. 7