HomeMy WebLinkAbout2017-04-11-TB-FINAL-minutesTOWN BOARD MEETING
Town of Ulysses
April 11, 2017
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg.
Notice of Town Board meetings are posted on the town's website and clerk's board.
ATTENDANCE:
TOWN OFFICIALS PRESENT:
Supervisor- Liz Thomas
1St Deputy Supervisor/Board member- Nancy Zahler
Board members- Rich Goldman, John Hertzler, Michael Boggs
Town Clerk- Carissa Parlato
Highway Superintendent- Dave Reynolds
Building/Code officer- Tom Myers
Attorney for the Town- Mariette Geldenhuys
OTHERS PRESENT:
Jim Dennis (Tompkins County Legislature representative), Tara Masters, Doug Duddleston, Annette
Birdsall, Anne Koreman, Jason Fulton (Trumansburg Fire Chief), James Fruechtal (Consultant for
sidewalk repair)
CALL TO ORDER:
Ms. Thomas called the meeting to order at 7 p.m.
GENERAL BUSINESS:
APPROVAL OF MEETING AGENDA
RESOLUTION 2017-77: APPROVAL OF MEETING AGENDA
BE IT RESOLVED that the Ulysses Town Board approve the agenda for April 11, 2017 with
the addition of an update from Trumansburg Community Recreation and a resolution on dog
enumeration.
Moved: Ms. Thomas Seconded: Mr. Boggs
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
PRIVILEGE OF THE FLOOR:
Ms. Masters, representing Trumansburg Community Recreation, shared that the group received non-
profit status in in 2016. She thanked the town for its support, read the group's mission statement, and
shared goals and plans.
Ms. Koreman recently formed an LGBTQ (lesbian, gay, bisexual, transgender, queer/questioning)
group for the purpose of advocacy and social events. They are planning an activity in June and looking
for locations.
REPORTS FROM REPRESENTATIVES:
(See Appendix)
TOWN REPORTS:
(See Appendix)
OLD BUSINESS:
TOWN HALL SIDEWALK REPAIR
Ms. Thomas shared that the bids for the sidewalk project grant were opened last week and came in
higher than expected. They may decide to re -bid in the fall.
Mr. Fruechtal presented current drawings for the town hall's sidewalk repair project.
CANCELLING TOWN BOARD MEETING OF 4/25/17
RESOLUTION 2017-78: CANCELLING TOWN BOARD MEETING OF 4/25/17
RESOLVED that the Ulysses Town Board cancels the Town Board meeting scheduled for
April 25, 2017.
Moved: Ms. Thomas
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
Seconded: Mr. Goldman
NEW BUSINESS:
CONSIDERATION OF ADOPTION OF THE NEW YORK STATE UNIFIED SOLAR
PERMIT
RESOLUTION 2017-79-: ADOPTION OF THE NEW YORK STATE UNIFIED SOLAR
PERMIT.
WHEREAS the New York State Energy Research and Development Authority
("NYSERDA"), together with the New York Power Authority ("NYPA") and City University
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of New York ("CUNY"), developed a New York State Unified Solar Permit that reduces the
cost for solar projects by streamlining municipal permitting processes; and
WHEREAS the Town of Ulysses wants to promote the streamlining of the application process
for small-scale photovoltaic system installations by adopting the New York State Unified Solar
Permit application form and implementing the new procedures; and
RESOLVED that the Town of Ulysses adopts the New York State Unified Solar Permit and the
document titled "Understanding Solar PV Permitting and Inspecting in New York State," and
RESOLVED that the fee for solar installations is set by resolution of the Town Board.
Moved: Ms. Thomas
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
Seconded: Mr. Boggs
SETTING PAY FOR BOOKKEEPER
RESOLUTION 2017-80: SETTING PAY FOR BOOKKEEPER
RESOLVED that the Town of Ulysses Town Board sets the pay for the newly hired
Bookkeeper at $22/hour.
Moved: Ms. Thomas
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
Seconded: Mr. Goldman
ESTABLISHING A DOG ENUMERATION FEE
RESOLUTION 2017-81: ESTABLISHING A DOG ENUMERATION FEE
RESOLVED that the Town Board of the Town of Ulysses establish a fee of $10 for dogs found
to be unlicensed during any dog enumeration period, as authorized by Chapter 66, Section
6(G)(6) of the Code of the Town of Ulysses.
Moved: Ms. Thomas
Ms. Thomas
aye
Seconded: Ms. Zahler
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Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
MONTHLY BUSINESS
APPROVAL OF CLAIMS
RESOLUTION 2017-82: APPROVAL OF CLAIMS
BE IT RESOLVED that the Ulysses Town Board approve payment of claims #148-199 in the
amount of $51,580.61.
Moved: Ms. Thomas
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
APPROVAL OF MINUTES
Seconded: Ms. Zahler
RESOLUTION 2017-83: APPROVAL OF MINUTES: 3/28/17
BE IT RESOLVED that the Ulysses Town Board approve the minutes of 3/28.
Moved: Mr. Goldman
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 4/11/17
Seconded: Mr. Hertzler
PRIVILEGE OF THE FLOOR:
Ms. Koreman thanked the board for passing the unified solar permit. She also encouraged the board to
make sure ADA access is considered with the sidewalk repair project.
EXECUTIVE SESSION
Mr. Goldman moved to go into Executive Session at 9:18pm for the purpose of discussing the
acquisition of real property. This was seconded by Ms. Zahler and passed unanimously.
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Ms. Zahler moved to end Executive Session at 9:48pm. This was seconded by Mr. Goldman and
passed unanimously.
ADJOURN:
Mr. Goldman moved to adjourn the meeting at 9:49pm; seconded by Mr. Boggs and passed
unanimously.
APPENDIX:
REPORTS FROM REPRESENTATIVES:
Mr. Dennis shared the following:
• The county administrator has come up with plan to invite "chief electeds" from all
municipalities to find ways to generate real and recurring annual savings from shared services.
They hope to have a plan in place by Aug. 2018.
• A retreat is planned for the legislature to set the tax levy.
• A jail study group has been meeting to see how to share services and cut costs.
• The IDA (industrial development agency) will talk about the solar abatement policy this week.
They are also moving toward approving the City Centre project.
Mr. Fulton shared the following:
• The new truck has started to be built, should be done in July
• March 31 ended the fiscal year for the fire department
• stats for EMS/fire calls, training hours, etc. for both month of March and the entire year.
• About half of annual total EMS calls from Ulysses went to 2 residences
TOWN REPORTS:
CODE OFFICER- Submitted Mr. Myers:
Building Permits issued
6
Plan Reviews
7
Certificate of Occupancy issued
0
Certificate of Compliance issued
1
Complaints Received
4
Complaints Resolved
2
Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.)
18
New Site Inspections
6
Building Review Consultations (pre -plan meetings, Future Building/Remodeling)
11
Fire Safety Inspections
5
Code Training Seminars
1 @ 24 hrs
County Assessment Report
1
Open property in violation cases
14
Property violations resolved
2
Value of Permits issued: $1,312,195
Building Permit fees collected for month: $1,957
PLANNING BOARD/ZONING OFFICER- submitted by Ms. Kiley
Planning Board
The PB completed their review of the solar regulations on March 21, and the revisions were sent to the
Conservation and Sustainability Advisory Council. On March 21St and April 4th, the PB discussed the
draft ag/rural zoning.
Board of Zoning Appeals
The regular March meeting was canceled due to weather, however, the BZA met on 3/29 to discuss the
draft ag/rural zoning.
Grants
Zoning Updates Grant — The steering committee began discussing the Jacksonville zoning.
Salo Drive Land Acquisition — The pre -contract materials were submitted through the Grants
Gateway. Now we wait for the State to provide a contract for Town review.
Other Meetin2s/Issues
Cayuga Lake Watershed Intermunicipal Organization (IO) — 3/22: the IO reviewed and approved
the goals and the body of the Restoration and Protection Plan, and the plan was submitted to the
Department of State. I am representing the IO the City's Local Flood Hazard Analysis grant, which
had a kick off meeting last month.
Community Choice Aggregation (CCA) — 3/24: The committee discussed which municipalities
passed nonbinding resolutions about CCA.
Planning Advisory Board (PAB) — 3/22: the board discussed a proposed resiliency planning grant
opportunity, reviewed the presentation for recommendations regarding the regulation of renewable
energy systems, and revised guidelines for capital reserve fund for natural, scenic, and recreational
resource protection.
Residential Energy Score Project — 4/4: NYSERDA may release a request for proposals for a
residential energy score pilot program, so the project team met to discuss next steps and agreed to wait
on any local actions until the RFP is released.
Solar PILOT — we are learning more about this process and how to proceed with a payment in lieu of
taxes agreement for a project in Ulysses.
TCCOG Energy committee — 3/23: the committee discussed projects and goals for using possible
grant funding.
0
Universal Design — 3/29: A handful of municipal planners met with the County Office for the Aging
and discussed their recent "Age Friendly Ithaca and Tompkins County Action Plan." One of the goals
of the plan is to education and share information about accessibility and visitability in designing new
housing, rehab projects, and public spaces.
Water Resources Council (WRC) — 3/20: the council heard a presentation on Cayuga Lake salt
mining, and on the County's natural infrastructure program.
ACTING HIGHWAY SUPERINTENDENT- reported by Mr. Reynolds
• Getting quotes for paving, guardrail project
• Hauling stone to summer stockpile
• Fixing shoulders from plow damage
• Getting into compliance with safety regs
TOWN CLERK- submitted by Ms. Parlato
LICENSES/PERMITS issued:
#
Sporting licenses
7
Disabled parking permits
12
Dog licenses and renewals
66
Marriage licenses
0
Plumbing permits
0
Address assignments
1
Notarizations
5
FOIL requests
1
FINANCIAL REPORT:
$1104.00 TOTAL Collected for fees & licenses
$864.66 stays in the town
$239.34 goes to the state
CLERK's OFFICE TASKS:
• Bookkeeper position:
o Advertised position, compiled applications, assisted with interviews
• Tax collection
• Ag Committee meeting- took minutes, helped with set up prep
• Routine tasks:
o Notarized documents for citizens
o Ordered supplies
o Retrieved, sorted, vouchered mail
o Answered inquiries on various topics
o Took and wrote up meeting minutes
o Kept website current
o Sent listsery messages to residents (2/month)
o Mailed and posted dog licenses; issued tickets as needed
o Assist other departments when possible
o Respond & fulfill FOIL requests- coordinate with other departments as necessary
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WATER DISTRICT TASKS:
• Coordinated meter read with Water District Operator
• Created bills
• Updated water usage reports
• Posted incoming bills
COMMITTEES/ASSOCIATIONS:
Health Consortium:
Attended March 2 meeting. Presentations on CanaRx, telemedicine, upcoming retreat on May 10.
TRAININGS:
DOS in Cortland- Fiscal analysis of consolidation
SUPERVISOR REPORT - submitted by Ms. Thomas
Parks and Recreation
• Trails Grant: Sent out press release. 130,000 views for the month as of Friday (was 30,000)
and half the month to go.
o Final $4,000 will be spent to exhaust rest of grant funding. Publicity, fixes.
o Feedback is excellent.
Zoning update
• Office and Mixed Use Technology— review of current and proposed uses
• Jacksonville — give guidance on design standards, map, parking standards.
• Attend Ag Committee outreach meeting.
Jacksonville
• Review documents in preparation for potential purchase of land.
• Water District
o Provide more documents and data for grant application follow-up.
Energy
• Continue to chair TCCOG Energy Task Force — current topic is Clean Energy Communities.
• CCA meeting
Personnel
• Advertise bookkeeper position, interview, hire, notify other applicants, prepare for training,
paperwork for new employee, etc.
Other
• Snow storm emergency — shut down Town Hall, emergeny notifications in place.
• Listsery news - contribute articles.
• Town hall — plan for Town Hall sidewalk design.
• UNA — attend several county legislative meetings on UNA.
• Workers Comp — meet with representative of company.
• Sidewalks — attend bid opening.
Meetings
3/20 — Dept of State training on consolidations Many interviews
3/22 — TB meeting 3/23 — TCCOG
3/23 — TCCOG Energy
3/23 — Ulysses Ag Committee outreach meeting 3/24 — CCA meeting
3/27 — meet with Tburg School Superintendent and TC Assessor — PILOT for solar 3/27 — meet with
chair of Sustainability committee
3/27 — Trumansburg Recreation — swimming pool
3/28 — Town Hall sidewalk — with Village reps, and landscape architect. 3/28 — Town Board meeting
3/29 — meet with Worker's Comp rep 3/29 BZA meeting on zoning update.
4/5 — meet with Chamber of Commerce president — signage request 4/5 — TC Govt Operations
Committee — UNA
4/5 — TC Administrator — Shared Services response to Governor 4/6 — Zoning update steering
committee meeting.
MS. ZAHLER:
Exxon Mobil
• Finalized contract negotiations with Town and EMOC
• Correspondence re: details and format of contract
• Prepared draft Resolution to Purchase 3 properties and introduced it 3/28
• With help from Carissa and Sarah, prepared materials to advertise Public Information Session
scheduled for 4/18
• In frequent contact with EMOC re: getting final sign off on deal and to post contracts for public
review
• Met with Phil Antweiler, JCA, re: questions and concerns re: potential acquisition
Village of Trumansburg
• Attended April 10 meeting:
o The approved a budget with a net increase in spending of $45,000 with a tax increase of
1.87%
o Water system should be up an running by June. Construction is done, quality testing
and telemetry are being finalized
o Waste Water Treatment- new plant is operational, training is still ongoing. There is a
new contractor to operate the plant. There was an incident in January where storm
water volume exceeded their capacity, temporarily raising levels 33% above limits.
Overall capacity has been increased and unlike previous conditions, no waste by-passed
the treatment system.
o Sidewalk bids came in much higher than anticipated and the Village and Town will
need to decide how to proceed. One option recommended on 4/10 was to re -bid the
projects for early start in 2018 and to possibly reduce a component of the project to
make it more affordable.
0
o This was their organizational meeting at which staff and committee assignments were
made.
Ag Committee
• Assisted with Ag Committee Farmer outreach session on 3/23
• Attended meeting on 4/6 as liaison as they reviewed input on solar law and zoning
Youth Commission/ Recreation Partnership
• Attended Recreation Partnership Board meeting with Durand VanDorn on 3/28 to discuss new
terms and conditions for extending the intermunicipal agreement for another 5 years.
• Assisted Pete Angie in completing application process for TC Youth Services Board.
• Attended a Tburg Community Recreation meeting on 3/21 to hear updates.
• Attended Youth Commission on 4/4. Chicken BBQ on 4/29 @ 11 and Super Summer Sign up
on May 3 at 6:30
Bookkeeper
• Assisted in interviews & signed bank transfer for payroll on 4/10 when Supervisor & Clerk
were out.
MR. GOLDMAN:
• The Planning Board is working on their comments for the draft zoning update
• At the Health Consortium meeting, Mr. Goldman was one of 2 "no" votes on adopting the
CanaRx prescription plan
MR. BOGGS:
• Wants to talk more about the 2 locations with high call volumes
• Attended Fire Company meetings
• Attended the governmental finance/accounting training in Colonie recently
• Will go to Waterworks Association annual meeting
• Been going to zoning update meetings
Respectfully submitted by Carissa Parlato on 4/24/17.
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