The URL can be used to link to this page

Home My WebLink About2017-01-04-TB-ORG-FINAL-minutesORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the town's website and clerk's board. PRESENT: Supervisor- Liz Thomas Pt Deputy Supervisor- Nancy Zahler 2nd Deputy Supervisor- Michelle Wright Board members- John Hertzler, Rich Goldman, Michael Boggs Town Clerk- Carissa Parlato OTHERS PRESENT: (none) CALL TO ORDER: Ms. Thomas called the meeting to order at 8 a.m. RESOLUTION 2017-1: DATES OF MEETINGS BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7:00 p.m. at the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. A second monthly meeting will be held on the 4th Tuesday of each month at 7:00 p.m. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Goldman RESOLUTION 2017-2: MEDIA BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk's bulletin board and the Town Website. FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of Town of Ulysses. Moved: Ms. Zahler Seconded: Mr. Goldman ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-3: MINUTES BE IT RESOLVED, Draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval. FURTHER RESOLVED in accordance with the Open Meetings Law, draft meeting minutes, clearly labeled with the date and "DRAFT, not yet approved" will be available to the public through the Town Clerk's Office, but not posted on the web site until approved by the Town Board. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Goldman RESOLUTION 2017-4: MILEAGE BE IT RESOLVED mileage at a rate of $0.535 cents per mile, based on the IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported on the form provided by the Town Clerk. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Goldman 2 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 RESOLUTION 2017-5: PETTY CASH BE IT RESOLVED that the Town Clerk and the Court Clerk's petty cash funds are each $300 for 2017. Moved: Ms.Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Goldman RESOLUTION 2017-6: CRIME COVERAGE BE IT RESOLVED that the following crime coverage through NYMIR for Town officials, appointees and employees is hereby approved: Money inside premises $100,000 ($1,000 deductible) Money outside premises $100,000 ($1,000 deductible) Forgery and alteration $100,000 ($1,000 deductible) Employee Theft - Per Loss $50,000 ($2,500 deductible) Excess Coverage: Deputy Supervisor $650,000 Supervisor $650,000 Tax Collector/Town Clerk $650,000 Deputy Town Clerk $650,000 Bookkeeper $650,000 Includes Faithful Performance Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Ms. Zahler 3 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 RESOLUTION 2017-7: FINANCIAL REPORT BE IT RESOLVED that an annual financial report be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10). In lieu of the financial report, the Supervisor is hereby authorized to submit to the Town Clerk, within 60 days after the close of the fiscal year, a copy of the annual update document (AUD) to the State Comptroller, and that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)). If the state comptroller approves a 60 day extension of the AUD, the Supervisor's time for filing a copy of the AUD with the Town Clerk is also extended. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-8: FINANCIAL RECONCILIATIONS BE IT RESOLVED the Town follow the 2013 recommendation of auditor Insero and Company to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk's bank statements and the Town Clerk's office review the reconciliation of the Supervisor's bank statements in order to safeguard the town's finances at least quarterly. The results shall be reported at least month following the end of the calendar quarter to the town board. Moved: Ms. Zahler Seconded: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-9: FINANCIAL INSTITUTIONS BE IT RESOLVED the Tompkins Trust Company is designated as depository in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, 11 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Towns investment policy. The Town investment policy shall be reviewed and approved by the Town Board during the year and revised as necessary. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Hertzler RESOLUTION 2017-10: FINANCIAL AUDIT BE IT RESOLVED that the Town Board of Ulysses will contract with Insero and Company to perform an audit of the 2016 financials. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Hertzler RESOLUTION 2017-11: PROCUREMENT POLICY BE IT RESOLVED that the Town Procurement policy as adopted on November 17, 2010 is the ruling document for purchases. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Hertzler W ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 RESOLUTION 2017-12: ESTABLISHMENT OF PAY PERIODS AND SALARIES BE IT RESOLVED the Town Board hereby establishes the following payroll periods: Bi -weekly: Town Supervisor, Highway Superintendent, Town Clerk, Justices, Deputy Town Clerk, Deputy Highway Superintendent, Deputy Supervisor, Highway Department Staff, Bookkeeper, Code Enforcement Officer, Zoning Officer, Planning and Zoning Staff, Court Clerk, Temporary student and other employees, part-time Clerical, Administrative, and Support staff, Water Department staff Monthly: Councilpersons Annually: Historian, Planning Board, Board of Zoning Appeals Moved: Mr. Hertzler Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-13: PAY RATES BE IT RESOLVED that the Town Board hereby establishes the following pay rates for employees and elected officials in 2016. If necessary to appoint a new employee or replace an elected official during the year of 2016, the Town Board will establish a salary commensurate with the experience and availability of funds: Position 2017 Budgeted Appropriation Hourly rate if a licable Town Board Supervisor 17,530 - Budget Officer 16,213 - Second Deputy Supervisor 20.91 Bookkeeper 22.00 Councilperson 4,456 - Clerk Town Clerk 52,018 - Deputy Town Clerk 18.00 Court Town Justice 17,270 - Court Clerk 42,107 Planning, Zoning, Building 0 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Enforcement Officer for Building Code 24,960 Mr. Hertzler Deputy Enforcement Officer Mr. Boggs 20.00 Zoning Officer 29,229 - Planner 29,229 - Planning and Zoning Clerk 16.65 Planning and BZA Chairs 225 - Planning and BZA Members 125 Highway Highway Superintendent 57,120 - Deputy Highway Superintendent - 21.38 Highway Machine Equipment Operator - 18.50 — 20.90 Water MEO/Water/Sewer Maintenance Worker 21.38 Distribution Operator Assistant TBD upon hire History Historian 1,500 - Other Project Assistant 9.70 Moved: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs RESOLUTION 2017-14: TIME RECORDS BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card by the end of the last day of the pay period. Salaried employees, and elected officials wishing to participate in the town's benefits programs according to the Personnel Policy shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses time card to maintain accurate records of benefit time used. No pay will be issued without a time card that has been signed by the employee and employee's supervisor and submitted to the Bookkeeper. If the employee is submitting electronically to the Bookkeeper, the Department Head / Employee Supervisor must give electronic approval as part of the time card submission. Salaried and hourly employees (non -elected) should use this time card to submit sick, vacation, holiday and personal time off. It is the responsibility of the employee's supervisor to assure the time card is accurate. FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving time cards (if required), vacation, personal, sick days and compensation time fd ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 used by each employee. Time off for each employee must be reported to Bookkeeper who will maintain records. Elected officials must have the Town Supervisor or other Town Board member sign their time card. Employee Emplo ee Supervisor Deputy Supervisor Town Supervisor Bookkeeper Town Supervisor Deputy Town Clerk Town Clerk Court Clerk Town Justices Enforcement Officer for Building Code Town Supervisor Deputy Enforcement Officer Enforcement Officer Zoning Officer/Planner Town Supervisor Planning and Zoning Clerk Zoning Officer/Planner Deputy Highway Superintendent Highway Superintendent Highway Machine Equip. O erators Highway Superintendent Highway Laborer Highway Superintendent Water Dist. & Maintenance Operator Highway Superintendent Water District Laborer Water Dist. and Maintenance Operator Town Clerk Town Supervisor or Town Board Highway Superintendent Town Supervisor or Town Board Town Supervisor Town Board Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-15: TOWN BOARD MEMBER LIAISONS BE IT RESOLVED that the Town Board makes the following liaison appointments and requests that each appointee report to the Town Board at least annually: 2016 2017 A. Highway Department Mr. Boggs Mr. Boggs B. Personnel Ms. Thomas Ms. Thomas C. Planning Board and BZA Mr. Goldman, Ms. Zahler (alternate) Mr. Goldman, Ms. Zahler (alternate) D. Fire Department Mr. Hertzler Mr. Hertzler E. Town Court Ms. Thomas Ms. Thomas ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 F. Trumansburg Ulysses Youth Commission Ms. Zahler Ms. Zahler G. Village EMS & EMS Billing Oversight Committee Mr. Boggs, Ms. Zahler Mr. Boggs, Ms. Zahler H. Joint Sidewalk Committee Ms. Thomas, Ms. Wright Ms. Thomas, Ms. Wright I. Zoning Update Committee Ms. Zahler, Ms. Thomas Ms. Thomas, Mr. Boggs J. Agricultural Committee Ms. Thomas Ms. Zahler K. Town Hall Maintenance Mr. Boggs Mr. Boggs L. Sustainability Committee Vacant Mr. Hertzler, Mr. Boggs (alternate) M. Trumansburg Village Board of Trustees Ms. Zahler Ms. Zahler Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-16: TOWN BOARD APPOINTMENTS BE IT RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: N 2016 2017 A. TCCOG Emergency Management Ms. Wright Ms. Wright B. Health Consortium Board Mr. Hertzler, Ms. Zahler (alternate) Mr. Goldman, Ms. Zahler (alternate) C. Planning Board Chairperson David Blake David Blake D. Board of Zoning Appeals Chairperson George Tselekis George Tselekis E. Clerk for Planning Board & Board of Zoning Appeals Louis DiPietro Louis DiPietro F. Board of Assessment Review C. Thompson, David Means C. Thompson, David Means G. Tompkins County Environmental Management Council Mr. Hertzler Mr. Hertzler H. Tompkins County Water Resources Council (WRC) Bill George & Darby Kiley Darby Kiley N ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 I. Tompkins County Stormwater Coalition Darby Kiley Darby Kiley J. Stormwater Officer Darby Kiley Darby Kiley K. Trumansburg Ulysses Youth Commission Reps Sharon Bilotta, Heidi Dawes Sharon Bilotta, Elizabeth Meg Williams L. Recreation Partnership representative Durand VanDoren Alternate: Durand VanDoren, Ms. Zahler (alternate) M. Tompkins County Youth Services Board (vacant) N. Ithaca/Tompkins County Transportation Council Planning Committee Darby Kiley Darby Kiley O. Tompkins County Council of Governments Ms. Thomas & Ms. Zahler (alternate) Ms. Thomas & Ms. Zahler (alternate) P. Tompkins County Area Development Mr. Goldman N/A Q. Fair Board liaison Mr. Hertzler Mr. Hertzler R. Historian John Wertis John Wertis S. Tompkins County Animal Control Ms. Thomas Ms. Thomas, Ms. Parlato (alt) T. Cayuga Lake Water Shed Intermu. Org. Mr. Boggs, Darby Kiley Mr. Boggs, Darby Kiley U. Chamber of Commerce Ms. Zahler/ Mr. Goldman (alternate) Ms. Zahler/ Mr. Goldman (alternate) Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-17: PLANNING BOARD AND BOARD OF ZONING APPEALS BE IT RESOLVED that the Town Board has appointed the following Planning Board and Board of Zoning Appeals with staggered annual appointments. Members whose terms expire in 2016 may be either replaced or reappointed. The following members being reappointed for 2017: ZONING BOARD OF APPEALS (5 year terms) Name/phone%mail Address Date Date of Term Appointed Oath Expiration 10 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 GEORGE TSELEKIS, Chair 1575 Trumansburg Road 1/3/2013 2/16/2013 12/31/2017 Phone: 272-1808 Ithaca, NY 14850 GTSELEKI twcn .rr.com ROBERT HOWARTH 4124 Reynolds road 1/7/2015 2/18/2015 12/31/2019 Phone: 387-3318 Trumansburg NY 14886 howarthkcornel1.edu STEPHEN MORREALE 5360 Pine Ridge Road 12/9/2014 1/28/2015 12/31/2020 Phone: 387-3816 Trumansburg NY 14886 Siml l kcornell. edu DAVID MEANS 26 Prospect St. 1/4/17 1/12/2017 12/31/2021 Phone: 387-5011 Trumansburg NY 14886 pgpmeanskyahoo.com ANDREW HILLMAN 3315 Swamp College Road 1/28/2015 2/6/2015 12/31/2018 Phone: 351-7085 Trumansburg NY 14886 andrew.hillmankdavey. com CHERYL THOMPSON (alternate) 3112 Perry City Road 1/4/17 1/17/17 12/21/2017 Phone: 387-4123 Trumansburg NY 14886 cherylthompsonarchitect@,gmail.com PLANNING BOARD (5 year term) JOHN WERTIS 8144 Searsburg Rd. 12/9/2014 1/8/2015 12/31/2019 Phone: 387- 4331 Trumansburg, NY 14886 BWWFarmtoday@aol.com DAVID TYLER 5396 Rice Rd., Trumansburg 1/12/2016 2/3/2016 12/31/2020 Phone: 387-3484 NY 14886 datylerl23@gmail.com SARA WORDEN 6273 Curry Rd., 2/23/2016 1/19/2017 12/31/2017 Phone: 379-2866 Trumansburg NY sara.e.worden@gmail.com 14886 379-2866 DAVID BLAKE, Chair 2057 Trumansburg Rd 1/4/17 1/4/2017 12/31/2021 Phone: 387-5428 Trumansburg NY 14886 Davidb lake73 kfzmail. com REBECCA SCHNEIDER 5630 Pine Ridge Rd 9/1/2015 9/1/2015 12/31/2018 Phone: (607)387-3816 Trumansburg, NY 14886 rls l l ncornell. edu BEN LEWALTER (alternate) 5360 Rice Rd., Trumansburg 1/4/17 1/30/17 12/31/17 351-0484 NY 14886 lewalterdesign@gmail.com LOUIS DIPIETRO (Clerk) 88 W. Main St. 1/4/17 1/27/17 12/31/17 Phone: (716)307-2096 Trumansburg NY 14886 Dipietro.louis(a�pmail. com Darby Kiley, Environmental N/A N/A N/A Planner/Zoning Officer Ul, s�plannerkfzmail.com Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Thomas aye ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-18: ATTORNEY BE IT RESOLVED that the Attorney for the Town be Mariette Geldenhuys, Esq. and that she and her associates be consulted in accordance with the Retainer Agreement with the Town of Ulysses signed April 20, 2009 and Further Resolved that the 2017 Addendum to Retainer Agreement which sets hourly fees for billing at $210 (Attorney) and $135 (Paralegals) is adopted. All other provisions for the 2009 Retainer Agreement shall remain in full force and effect subject to revision. Further Resolved that the Town Board authorizes the Town Supervisor to sign the Addendum to the Retainer Agreement for 2017 and ancillary retainers with attorneys who are subcontracting with Mariette Geldenhuys Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Hertzler RESOLUTION 2017-19: INFORMATION TECH SERVICES BE IT RESOLVED that the Town Board authorizes the Town Supervisor to sign the Information Technologies 2017 contract with Jeff Burns at the rate of $45/hour and Pushlar Consulting for $80/hour. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Seconded: Mr. Hertzler 12 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-20: CLEANING BE IT RESOLVED that the Town of Ulysses enter into a cleaning contract between the Town of Ulysses and for the purpose of cleaning the town hall on a weekly basis for a period from January 1St through December 31St in the amount of $ per month. TABLED RESOLUTION 2017-21: MAINTENANCE BE IT RESOLVED that the Town Board authorizes the Town Supervisor to sign the Town Hall maintenance contract with Mainstay Builders, LLC at a rate of $42.50/hour for carpentry and $65/hour for mechanicals as specified in the 2017 contract. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-22: POLICIES BE IT RESOLVED that the Town of Ulysses has adopted policies for a Code of Ethics, Personnel and Benefits, Procurement, Claims, Meeting Rules and Procedures, Investment, Alcohol and Controlled Substance Testing, Planning Board and Zoning Board Attendance and Training, and Emergency Preparedness. The Town Clerk shall provide to each newly elected official and to any other elected or appointed official or employee these policies, and any other planning documents or local laws upon request and these documents shall be also be maintained on the internal part of the town website. Each employee and elected or appointed official shall sign the Code of Ethics form within a month of taking office to document that they have reviewed and understand the policy. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye 13 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-23: AMERICANS WITH DISABILITIES ACT (ADA) BE IT RESOLVED any individual having any special needs and wishing to attend a meeting advise the Town Clerk of the special requirements at least one week prior to the meeting. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs RESOLUTION 2017-24: RECORDS MANAGEMENT OFFICER BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Management Officer with the backup Records Management Officer of Sarah Koski. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs RESOLUTION 2017-25: GIFTS BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events and provide refreshments. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Seconded: Mr. Boggs 14 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-26: APPROVAL OF THE MEDICARE PLAN WHEREAS the Town of Ulysses Personnel Policy states that Medicare eligible employees and retirees may be entitled to a Medicare Supplemental plan AND WHEREAS the Town Board will determine that plan on an annual basis THEREFORE BE IT RESOLVED that the Town Board names Excellus Medicare Blue PPO Small Group Option 2 (PPO) as the plan for the 2017 year. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs RESOLUTION 2017-27: HIGHWAY- SHARED SERVICE AGREEMENTS WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co -operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the Town's Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and maintain sufficient liability coverage to protect the town in such joint efforts. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye 15 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-28: PAYMENT OF CONTRACTS WHEREAS the Town Board has budgeted funds for services, therefore be it RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts and make payments in 2017 for the following services Entity Estimated Contract Amount for 2017 Contract not to Exceed Amount for 2017 American Legion (Assistance for Veterans) $475 $500 BAS software annual agreement for water billing and clerk program $485 Up to $525 Cemetery Mowing $2,700 $3,500 Community Science Institute $5,832 $6000 Cooperative Extension (Youth Programming) $45,491 $48,000 Engineering - MRB See rate schedule Not to exceed rate schedule. Foodnet $2,250 $2,500 Gadabout $2,000 $2,500 General Code $1195 $2000 Insero $5500 $6000 Landscaping By the hour $3500 Lifelong $1000 $1000 Ulysses Historical Society $700 $750 Stormwater Coalition $900 $1000 Trumansburg Senior Citizens $850 $850 Tompkins County Recreation Partnership $7,124 $8,000 Tompkins County Animal Control $18,134 $19,000 Trumansburg Conservatory of Fine Arts $1,500 $1,500 Town Hall — Mainstay - Plumbing, electric and heating (See Resolution # 2017- 21) Tompkins County Soil & Water $50/hr $52/hr Utilities — electric and gas contract No contract Ulysses Philomathic Library $16,000 $16,000 Williamson Law — Accounting Software $998 $1,200 Williamson Law Book- Tax Glance software program $125 Up to $200 Village of Trumansburg Police Contract $0 $0 16 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Winterfest 1 $1,000 1 $1,000 Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 RESOLUTION 2017-29: APPROVAL OF 2017 FEE SCHEDULE RESOLVED that the Town Board approves the following fees for 2017: PLANNING & ZONING: ZONING: Preference reference Development District $250 + costs Res. 2007-36 Re -zoning $250 + costs Res. 2007-36 BOARD OF ZONING APPEALS: reference Variance $150. (includes legal ad) LL 2 of 2015 PLANNING BOARD: Subdivison- Simple $50.00 Res. 2007-36 Subdivison- Minor (3 lots) $150.00 Res. 2007-36 Subdivison- Major (4 or more lots) $300.00 Res. 2007-36 Site Plan Review- Residential $100 + costs LL 2 of 2015 Site Plan Review- Commercial $200. + costs LL 2 of 2015 Site Plan requiring Special Permit $250.00 LL 2 of 2015 OTHER PLANNING & ZONING: reference SWPPP Review 3 $100+ engineering and Soil & Water Conservation Service Fees Res. 2007-36 Copies of Comprehensive Plan, Zoning Local Law, Farmland Protection Plan, etc. $25/copy LL 2 of 2015 SWPPP Review 3 $100+ engineering and Soil & Water Conservation Service Fees Res. 2007-36 BUILDING/CODE: OPERATING PERMITS fee reference Operating Permit $75.00 LL 2 of 2015 Fireworks display S150.00 Res. 8/18/10 17 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Special Event Operating Permit $50.00 LL 1 of 2010 BUILDING PERMITS fee reference 1 & 2 Family Residences, includes finished basements $.30/sq ft Res. 2016-74 Multiple dwelling/Multi-residential $225 + $3/K Res. 2007-36 Commercial bldgs., bridges, tanks, and towers $425 + $4/K Res. 2007-36 Alterations, renovations, additions, pools $75 + 3/K LL 2 of 2015 Accessory Building- separate from a main building $55 + $3/K Res. 2007-36 Accessory Building — attached to 1& 2 family residences $0.15/sq. ft. Res. 2016-74 Building Permit Renewal Half existing building permit fee. Res. 2016-64 Solar, wind or alt. energy permit- RESIDENTIAL $75.00 LL 3 of 2015 Solar, wind or alt. energy permit- COMMERCIAL $75 + 3/K LL 3 of 2015 Sign permit $50.00 LL 2 of 2015 Woodstove or heating unit $50.00 LL 2 of 2015 Demolition $2/K ($65 min) Res. 2007-36 CLERK: DOG FEES: reference Dog license/renewal (spayed/neutered) $13.50 Res. 12/14/10 (LL3 of 2010) Dog license/renewal (not spayed/neutered) $20.50 Res. 12/14/10 (LL3 of 2010) New dog to $3.00 Res. 12/14/10 (LL3 of 2010) Purebred license (5-20 purebred dogs) $100.00 Res. 12/14/10 (LL3 of 2010) Purebred license (21 or more purebred dogs) $200.00 Res. 12/14/10 (LL3 of 2010) Dog impoundment fee $30.00 Res. 12/14/10 (LL3 of 2010) Dog enumeration fee $5.00 Res. 12/14/10 (LL3 of 2010) OTHER FEES: reference Certified Copy of Marriage Certificate $10.00 set by NYS Marriage license $40.00 LL1 of 1980 Games of Chance license $50.00 set by NYS Hunting Licenses (varies by license) set by NYS Handicap Parking no fee set by NYS Returned check fee $20.00 The maximum allowed by NYS WATER: PERMITS: reference Plumbing permit (up to 5 inspections) $240.00 LL 2 of 2015 New contractor registration $15.00 Res. 9/15/03 TAPS: 3/4" Main tap (Standard household tap) $183.00 LL 2 of 2015 >3/4" main tap current cost + 2 hrs. labor LL 2 of 2015 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 METERS: aye Mr. Hertzler Meter: 3/4" local (Std. household) $108. + 1 hr. labor LL 2 of 2015 Meter: pit type $128. + 1 hr. labor LL 2 of 2015 Meter: pit type >3/4" current cost + 2 hrs. labor LL 2 of 2015 Frosted meter replacement cost of meter + 1 hr. labor LL 2 of 2015 BACKFLOW/CROSS CONNECTION: reference Annual backflow admin fee $32/first device; $16/additional Based on contract with Bolton Point Backflow application review $80.00 Res. 9/15/03 Backflow certification inspection $72.00 Based on contract with Bolton Point Backflow Inspection $72.00 Res. 2007-36 WATER SALES: reference Water sales $6.55/1000 gallons Based on Town of Ithaca's 2016 water price Bulk water sales from facility $6.55/1000 gallons Based on Town of Ithaca's 2016 water price Moved: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Goldman RESOLUTION 2017-30: MANDATORY JUSTICE SCHOOLING RESOLVED, that the Justices be authorized to attend training schools during the year and will be reimbursed for approved expenses. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs 19 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 RESOLUTION 2017-31: VEHICLE BENEFIT: RESOLVED, that because the Highway Superintendent and Water District Operator are on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of town vehicles for travel to and from work, provided they are not used for more than incidental personal use. Mileage should be submitted to the Town Clerk annually. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs RESOLUTION 2017-32: DISTRIBUTION OF MINUTES RESOLVED that a certified version of the Organizational Meeting minutes be distributed to all employees and elected officials upon completion. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 1/4/17 Seconded: Mr. Boggs RESOLUTION 2017-33 APPOINTMENT OF DON ELLIS TO SCAC BE IT RESOLVED that the Town Board appoints Don Ellis to the Sustainability and Conservation Council. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Seconded: Ms. Thomas 20 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 Date Adopted: 1/4/17 ADJOURN Mr. Goldman made a motion to adjourn the meeting at 10:02am, seconded by Mr. Hertzler, and passed unanimously. Respectfully submitted, Carissa Parlato 1/19/17 OTHER ANNUAL APPOINTMENTS Supervisor Appointments: Bookkeeper ........................ Michelle E. Wright. Deputy Supervisor 1 ............... Nancy Zahler Deputy Supervisor 2 ............... Michelle E. Wright Elected Officials Appointments: Court Clerk ............................ Angela Champion Deputy Town Clerk ................... Sarah Koski Deputy Highway Superintendent... Chris Stevenson The following are working groups or committees appointed by the Town Board for specific purposes and may or may not have terms of office COMMITTEE MEMBERS E-MAIL TERM TTHM Working Stan Seltzer seltzer&ithaca.edu No term set Group Ann DiPetta adipetta&twcny.rr.com Diane Hillmann metadata.maven&fzmail.com Ms. Thomas Mr. Boggs Sustainability and Roxanne Marino — Chair rmm3kcornell.edu No terms set Conservation Sue Poelvoorde spoelkzoom-dsl.com Advisory Committee Bara Hotchkiss baraHotchkisskfzmail.com Brice Smith brice.smithgcortland.edu Robert Oswald reol@cornell.edu Zoning Update Nancy Zahler — Chair In effect during zoning Steering Committee George Tselekis gTselekl@twcnv.rr.com update of 2017 Susan Ritter Sritter99kaol.com Rod Hawkes rod.hawkes@cornell.edu Elizabeth Thomas Darby Kiley Agricultural Chaw Chang — Chair stickandstonefarmkamail.com 4/12/16-12/31/17 greynoldskglenwoodfarms.com Committee Greg Reynolds 4/12/16-12/31/18 21 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2017 22 Krys Cail krys.cailkamail.com 4/12/16-12/31/18 John Gates gates3580@gmail.com 4/12/16-12/31/16 (vacant) 4/12/16-12/31/16 Youth Commission Durand VanDoren — Chair duran&.1ightlink.com Sharon Bilotta seb@fltg.net Elizabeth Meg Williams elizmegs@gmail.com Paul Pennock ppennock(atbur .kg 12.ny.us Ben Carver benjicary@gmail.com Nancy Zahler Janice Johnson JJOH NSON @tompkins-co.org 22