HomeMy WebLinkAbout05-10-2018 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting May 10th, 2018
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TOWN OF VIRGIL REGULAR MEETING
May 10th, 2018
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town Pat Snyder, Town
Clerk/Collector Alane Van Donsel, David Coish Camden Group, Highway Superintendent Britt Morse, Wes Kryger Greek Peak, Carol
Rehkugler, Diana Mackenzie, Kerry More, Deputy Supervisor Stiles was excused to attend a Sales Tax negotiation meeting with the
County .
6:30 PM –THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION #18-057 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated April 12th, 2018: Member Denniston moved to approve the minutes for April
12th, 2018 with the correction of the last name of Stacey Bradley . Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston and Kaminski. Nays-None
RESOLUTION# 18-058 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR APRIL 2018 NUMBER 05: Member Denniston moved to approve payment of the General Fund’s audited vouchers
numbered 126-156 in the amount of $48,019.45. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston
and Kaminski. Nays- None.
HIGHWAY FUND FOR APRIL 2018 NUMBER 05: Member Denniston moved to approve payment of the Highway Fund audited vouchers
numbered 1092-1109 in the amount of $28,326.22. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston and Kaminski. Nays- None
SEWER DISTRICT #1 FUND FOR APRIL 2018 NUMBER 05: Member Denniston moved to approve payment of the Sewer District #1
audited voucher’s numbered 2040-2045, plus 3023 $115.18 in the amount of $7,396.96. Member Snow seconded the motion. Vote:
Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None Discussion: The board questioned why item#3023 was out of order.
Someone was going to talk to the Town’s Bookkeeper tomorrow.
WATER DISTRICT #1 FUND FOR APRIL 2018 NUMBER 05: Member Denniston moved to approve payment of the Water District #1
audited vouchers 3022-3027 in the amount of $5,866.13. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston and Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR APRIL 2018 SHORT FORM: Member Dennison moved to accept the Supervisor’s Monthly
Report in Short form for April 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski.
Nays –None
SUPERVISOR’S MONTHLY REPORT FOR JANUARY 2018 LONG FORM: Member Denniston moved to accept the Supervisor’s Monthly
Report in long form for January 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and
Kaminski. Nays –None
SUPERVISOR’S MONTHLY REPORT FOR FEBRUARY 2018 SHORT FORM: Member Dennison_ moved to accept the Supervisor’s Monthly
Report in Short form for February 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and
Kaminski. Nays –None
TOWN CLERK’S MONTHLY REPORT FOR APRIL 2018: Member Denniston moved to accept the Town Clerks Monthly Report for APRIL
2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
TAX COLLECTORS REPORT AS OF MAY 01st , 2018: Member Denniston moved to accept the Tax Collector’s Monthly Report as of May
01st, 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: Representative Dave Coish was present from the Camden Group. Coish reported that
everything was running smoothly. He said that they are in the process of having the aerators rebuilt. Member Denniston moved to
accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski.
Nays- None
WATER DISTRICT OPERATIONS REPORT: There was no representative from W2Operatord present. Member Denniston moved to
accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski.
Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Denniston moved to accept the Animal Control Officer’s Report. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: Code and Zoning Officer Kevin McMahon submitted A written report. Member
Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow Vote: Ayes-Members
Pelton, Snow, Denniston and Kaminski. Nays- None
Virgil Town Board Meeting May 10th, 2018
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COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price was excused from the meeting.
Supervisor Kaminski said that there are four deputies assigned to the County Office Building. He was concerned because they are
pulling them off the roads. He felt that they are paying them a lot of money to sit there. Member Denniston motioned to accept the
County Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski.
Nays- None
SHERIFF MARK E. HELMS ADDRESSED THE BOARD: Sheriff Helms said that he sent Supervisor Kaminski an Email that he would like to
address the board. He said that he wanted to reach out to the board to introduce himself. He said that he would never pull officers
off the road to work in the county office building. Kaminski said that they need to figure out a plan with the jail. He is wishing that a
decision that a decision will be made that everyone can afford. Helms said that they will look at the surrounding house. He said they
are looking at what they are worth. Kaminski said that they must come up with a solution. Helms wanted folks to know that he doesn’t
have a set agenda. He said that he’s waiting for legislators. Kaminski said that instead of having all these studies they should look at
options with an engineer, then hire an architect. Helms said there has been talk for 14 years and noting has been done. He feels
something needs to be done. He said he wanted to stop by and say hello and he said for folks to not be afraid to call him. He said he
would be happy to discuss anything.
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. There were no
representatives from the Youth Commission. Supervisor Kaminski stated that they have started the licensing process. He said that
there is a Father-Daughter dance coming up. Member Denniston motioned to accept the Virgil Youth Commissions report. The motion
was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that some of the shingles on the bath house have come off. He said he is
going to see if they can fix it. There was some concern with the Nordic center sign not being removed. Member Pelton was wondering
about the gate across they entrance. He said that doesn’t allow folks to get to the parking lot. Kryger said that with it closed during
off hours, it makes it easier to see who is there. Member Denniston motioned to accept the Hope Lake Operations oral report. The
motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
HIGHWAY DEPT. SUPERINTENDENTS REPORT: Highway Superintendent Britt Morse was present and submitted a written report.
Member Snow asked Morse if they are almost done with the work on West River Road. Morse said that they should be finished on
Monday and that they will take the signs down then. Supervisor Kaminski said that the town is going out to bid on the trailer again.
Morse said that they are having issues with the ‘07 truck and the cost of repairs is $6300.oo, which is above his approval amount of
expenditure, so he need approval to get it fixed. Member Denniston motioned to accept the Highway Supervisor report. Member
Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-059 APPROVAL TO REPAIR THE 2007 TRUCK: Motion Denniston made a motion to approve the repairs to be made
to the 2007 truck not to exceed $6300. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski.
Nays: None.
OLD BUSINESS
DISCUSSION ON THE EXTENSION OF THE SEWER LINE ON KYPRIOTIS DRIVE: Supervisor Kaminski said that it costs $2500 for the
engineer and it will be another $3800. for the surveyor, as they need to get a topographical survey done. He said that they are waiting
for Frank Patyi to get back to see if he is willing to pay that much. Member Snow asked how many feet they are looking to install.
Kaminski said around 900 feet and perhaps as much as 1100 feet will catch one house on the corner. It’s up to Patyi to share the cost
with the neighbors. Dan Haynes who is the excavator hired for the job said that he hasn’t heard back from the landowner. Haynes said
that Patyi was checking with the neighbors to see if they wanted to help with the cost before he is moving ahead. If he can’t get the
neighbors to split the cost, he may not move forward. Kaminski said that they are looking to get the easement maps. They need to
know where the easement is.
LETTER TO ATTORNEY GENERAL- HIGHSPEED INTERNET CONCERNS: Supervisor Kaminski said that he sent a letter to the New York
State Attorney General regarding highspeed internet in Virgil. In the meantime, Kaminski said that he received word from Haefele TV
that Spectrum has relinquished rights and he is looking to run the high fiber optic lines.
NYMIR TRAINING: Supervisor Kaminski said that there will be training held at the Virgil Town Hall on May 24th from 1:00PM-3:00PM
on workplace violence and sexual harassment prevention.
DISCUSSION ON DREDGING HOPE LAKE: Supervisor Kaminski said that he met with the DEC engineers and the town is all set to do the
dredging at Hope Lake. He said that the paperwork needs to get done. He said that they are going to dump the debris at the sight. He
said that the debris at the other end of the lake can be dredged and used to build up the bank. He is hoping to get started after Labor
Day. They will drain the lake first and then they will scrape muck out. Kaminski said that the Army Core of Engineers might come down
and supervise the job.
NEW BUSINESS
1ST QUARTER SALES TAX AND MORTGAGE TAX: Supervisor Kaminski acknowledge that the board received the reports on sales tax
and mortgage tax.
Virgil Town Board Meeting May 10th, 2018
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AUCTIONS INTERNATIONAL RESULTS: The final Auctions International results came in and the town received $37,492.00 from surplus
items from the Virgil Highway Garage.
CORTLAND COUNTY POILET PAYMENT: Supervisor Kaminski stated that he received a letter from Gary Van Gorder from the county
highway department . He said that the town received a check in the amount of $3812.00 from the Railroads use of the railhead. He
said that the IDEA negotiated the deal for the usage of the tracks. He said that the Railroad can transport 2600 rail cars, however they
exceeded that number last year, so the town received a check.
OPEN BIDS FOR HIGHWAY GARAGE ROOF PROJECT: Supervisor Kaminski stated that they will open the bids for the roof project for
the Virgil Highway Garage. He said they received two bids.
1. J&B Installations bid: $177,225.00
2. O’Donnell Construction bid: $111,880.00
Kaminski said that there is $196,000.00 in the building reserve fund. He said that the roof needs to be repaired, but they also need to
dredge the lake. He said that they can put off the roof project for another year and then bond for some of the money. Member
Denniston would like to wait to see where the town stands financially then. This item was tabled.
RESOLUTION #18-060 SET DATE FOR SPECIAL MEETING OF THE VIRGIL TOWN BOARD: Member Denniston motioned to approve
Monday May 21st at 5:00PM as the date to hold a special meeting to open and award bids for the Lowboy Trailer for the Virgil Highway
Department. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None.
ASSESSMENT GRIEVANCE DATE SET: JUNE 5, 2018: Supervisor Kaminski said that the Assessment Grievance day for the Town
of Virgil has been set as June 5th. Residents need to contact the Town’s assessor if they wish to be heard.
KERRY MOORE AND DIANA MCKENZIE: DISCUSSION ON PROPOSED WEDDING BARN: Diana McKenzie and Kerry Moore addressed
the board. Kerry Moore said he owns the property on Gee Hill Road where the proposed wedding Barn will be. McKenzie handed out
information packets to the board. She said that they wanted to address the boars to see where they stand. Supervisor Kaminski said
that the board plans to look at the Towns zoning and they may change it to help out businesses. Attorney Snyder said that as the
zoning stands now a wedding barn is not an allowed use. Supervisor Kaminski said that the board has been talking about amending
the law to help business. Snyder said that the Town Board would have a pass a local law that would amend the law. The law, if passed,
would change the zoning to allow some businesses to operate within an ag district. Kaminski said that they will still have to comply
with all building codes and they would have to go in front of the Zoning Board of Appeals and the Planning Board. McKenzie said that
she presented the board with the specifics on the barn. She said that she went through all this with Tompkins County. She said that
she has already gone through the process. Member Pelton asked how close the neighbors were. They said one is within 50 yards and
the other is a 1000 yards. One had some concerns with noise. Moore said that events would only take place on weekend afternoons.
He said that one wall would be 300-400 feet from the neighbor’s house. He plans to put up sound proofing material on that wall.
Kaminski said that the State has a noise law, but the town has no special noise ordinances. Kaminski said that the barn will have to be
up to code and they would have to see what code officer’s expectations are. He said there may be a huge cost involved. Moore said
that they know it will be costly. He has a good idea of what it will cost. McKenzie said that Moore is a contractor, and this was the
piece they were missing. They know the barn need work. Pelton asked how old the barn was. Moore said that part of it was from the
early 1860’s and another part was from the 1900’s. He said that despite the age of the bard, it is still in really good shape. Moore said
that they have an architect and an engineer that they will be working with. They plan on having a warming kitchen and they plan on
using the old milk house as a walk-in cooler. They said that there is a 2-car garage that they plan to use, and they plan on having a BBQ
pit area. They do not plan to have any other cooking except BBQing. They want to keep it simple. They will have a new well and septic
installed, and they will have the electric upgraded. They will have a contract with King Ferry Winery to supply wine and beer. They
will also provide the bar tenders as well. Moore said that he knows that it’s going to take time. Kaminski said that they know that they
need to change the Virgil zoning to help small businesses. He said that they plan to look at what Homer has in place. Snyder said that
a primary uses in an ag district frequently lists what can be allowed with a special permit, however Virgil doesn’t have anything listed.
Moore said that he owns 22 ½ acres and that the Vaugh farm leases much of it. He said that there are some beef cattle on the farm.
He said that he doesn’t want to change the character of the landscape, he wants it to stay a farm. They plan on making it handicap
accessible. McKenzie said that the event center will end up bringing people in from outside the State, because it becomes a destination
spot. Snyder said that he will send the board what Homer has in place. Snyder said that he lived next to a farm in Homer that went
commercial. He said that he helped get the zoning line for it. Snyder said that if this takes off, they may need to expand.
Kaminski asked what the board wanted to do. Member Denniston said that he would like to see a draft of a local law based on what
Homer has in place. Snyder said that he would like to wait to draft the law until the entire board agrees on the wording. Kaminski said
that it will probably take a couple of months. Kaminski asked Moore and McKenzie to forward all the information on to the Town Clerk
who will forward onto the attorney.
With no further business to discuss, Member Denniston moved to adjourn the meeting at 7:15 PM. Member Snow seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk