HomeMy WebLinkAbout01-11-2018 Town Board Organization Meeting Minutes ApprovedTown Board Meeting 01/11/2018
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TOWN OF VIRGIL ORGANIZATIONAL MEETING
JANUARY 11TH, 2018
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Matthew Denniston and Gary Pelton, Town Clerk
Alane Van Donsel, Attorney Patrick Snyder. Highway Superintendent Britt Morse, Dan Courtney Virgil Highway
Department, Ken Scherrieble Camden, Davie Coish Camden Group, Carol Rehkugler, Sue Connelly Virgil Youth
Commission, Derek Withey W2Operators, Member Jereme Stiles was excused.
6:15 PUBLIC HEARING ON LOCAL LAW #1 OF 2018 RAISING OF THE WATER AND SEWER RENTS: POSTPONED
6:30 PM – ORGANIZATIONAL MEETING
RESOLUTION #18-001 SET MEETING TIMES- The Town Board sets the meeting dates and times for 2018 as being the
2nd Thursday of every month. Hall Meetings will commence at 6:30 PM. If necessary, a second regular Board meeting
maybe held the 4th Thursday of the month, if a second meeting is needed a separate legal notice will be posted. All
meetings are open to the public and the first half hour of the meeting, the board, welcomes public comments, if
there is no public comment the meeting will commence at 6:30 P M. Motion made by Member Denniston, Member
Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None
PLEASE TAKE NOTICE: The Virgil Town Board will hold their 2018 monthly meetings on the second Thursday of each
month at 6:30 PM at the Virgil Town Hall 1176 Church Street, Virgil NY 13045. If necessary, a second regular Board
meeting maybe held the 4th Thursday of the month, if a second meeting is needed a separate legal notice will be
posted. All meetings are open to the public and the first half hour of the meeting, the board, welcomes public
comments, if there is no public comment the meeting will commence at 6:30 PM. Please note the following dates of
the 2018 Town Board Meetings:
RESOLUTION #18-002 OFFICIAL DEPOSITORY- The Official Depository shall be First National Bank of Dryden for the
Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall
be the depository for the Virgil Community Development Fund. Motion made by Member Pelton. Member Snow
seconded the motion. Vote: Ayes Pelton, Snow and Kaminski. Nays: None. Abstain: Denniston
RESOLUTION #18-003 PAY SCHEDULE FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS
Pay Schedule for elected and appointed officials:
Position Pay Pay Schedule
Supervisor $6,000.00 Quarterly
Clerk/Tax Collector $27,400.00 Bi-weekly
-Sewer/Water $4,840.00 Bi-weekly
Town Board (4) $2,100.00 Quarterly
Town Judge $12 ,750.00 Monthly
Highway Super. $48,000.00 Bi-weekly
-Transfer $5,000.00 Bi-weekly
Animal Control $10,800.00 Monthly
Bookkeeper $15,000.00 Bi-weekly
-sewer/water $12,000.00 Bi-weekly
Code Enforcer $24,000.00 Bi-weekly
Court Clerk $11,250.00 Bi-weekly
Custodian $6,200.00 Bi-weekly
Deputy Clerk $12.00/hr Bi-weekly
-sewer/water $12.00/hr Bi-weekly
Historian $1,400.00 Quarterly
Board of Appeals $125.00 Annually
Planning Board $15.00/mtng Annually
Zoning Board $15.00/mtng Annually
Transfer Attendant $16.92/hr Bi-weekly
-Assistant $14.00/hr Bi-weekly
-Assistant $10.40/hr Bi-weekly
Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston
and Kaminski. Nays: None.
RESOLUTION #18-004 RATE OF PAY FOR HIGHWAY EMPLOYEES- The rate of pay for full-time Highway Employees
has been set by the Highway superintendent and is approved by the Town Board. Highway employees are paid
hourly on a bi- weekly schedule. Hourly rates are as follows:
Rick Horner $21.05 an hour
James Klingle $16.00 an hour
Demont Lang $16.89 an hour
Walt Nichols $18.00 an hour
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Dan Courtney $18.00 an hour
Chad Bassett $16.50 an hour
Donny Morris $18.00 an hour
Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston
and Kaminski. Nays: None.
RESOLUTION #18-005 HIGHWAY PURCHASES AUTHORIZATION- The Highway Superintendent is authorized to
purchase new equipment, tools and other implements not to exceed $450 0 and allow repairs up to $3000 without
Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund
item.
Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and
Kaminski. Nays: None.
RESOLUTION #18-006 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION- The Highway
Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of
Virgil Procurement Policy. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes
Pelton, Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-007 MILEAGE REIMBURSEMENT- The mileage reimbursement rate will be the current IRS rate at
any given time. Motion made by Member Denniston Member Snow seconded the motion. Ayes Pelton, Snow,
Denniston and Kaminski. Nays: None.
RESOLUTION #18-008 OFFICIAL NEWSPAPER- The official newspaper for the Town of Virgil shall be the Cortland
Standard. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow,
Denniston and Kaminski. Nays: None.
RESOLUTION #18-009 APPOINTMENT OF TOWN ATTORNEY- The Attorney for the Town shall be Patrick M. Snyder,
Esq.
Motion was made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston
and Kaminski. Nays: None.
RESOLUTION #18-010 APPOINTMENT OF BOOKKEEPER - The Town Supervisor appoints Gina Nourse as the Towns
Bookkeeper. Motion was made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Pelton,
Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-011 BOOKKEEPER AUTHORIZATION TO PAY BILLS- The Town’s bookkeeper shall be authorized to
pay utility and contractual insurance bills prior to Board approval to avoid and late payment fees. Motion made by
Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays:
None.
RESOLUTION #18-012 TOWN BOARD AGREEMENT TO PAY PORTION OF BOOKKEEPERS HEALTH INSURANCE- The
Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in cooperation with
the town of Willet. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton,
Snow, Denniston and Kaminski. Nays: None.
APPOINTMENT OF DEPUTY CLERK- Town Clerk Alane Van Donsel appoints deputy clerks Carla Plunkett, Jennifer
Stiles and Monica Van Donsel.
RESOLUTION #18-013 APPOINTMENT OF REGISTRAR OF VITAL RECORDS- Town board appointed Town Clerk Alane
Van Donsel as Registrar of Vital records. Motion made by Member Denniston Member Snow seconded the motion.
Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: N one.
RESOLUTION #18-014 APPOINTMENT OF DEPUTY REGISTRAR- Town Clerk Alane Van Donsel appointed Carla
Plunkett and Jennifer Stiles as Deputy Registrar of Vital records.
RESOLUTION #18-015 APPOINTMENT OF RECORDS MANAGEMENT OFFICER- Town board appointed Alane Van
Donsel Virgil Town Clerk as records office manager. Motion made by Member Denniston Member Snow seconded
the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
APPOINTMENT OF DEPUTY SUPERVISOR- Supervisor Kaminski appointed Jereme Stiles as Deputy Town
Supervisor.
APPOINTMENT OF COURT CLERK- Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk.
APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT- Highway Superintendent Britt Morse appointed Dan
Courtney as Deputy Highway Superintendent.
RESOLUTION #18-016 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER-
The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal
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Control Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow,
Denniston and Kaminski. Nays: None.
RESOLUTION #18-017 APPOINTMENT OF CODE ENFORCEMENT OFFICER- The Town Board appointed Kevin
McMahon as the Town’s Code enforcement officer and Zoning Officer. Motion made by Member Denniston Member
Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
APPOINTMENT OF PLANNING BOARD SECRETARY: The Planning Board appoints their own secretary (Prior Year
Joan Fitch)
APPOINTMENT OF ZBA MEMBER: (Steve Terwilliger’s and Linda Edwards Term Expired 12/2017)
Current Members Term Expiration
John Coulter 12/2019
Sheila Morse 12/2021
Linda Edwards 12/2017 (Resigned)
Jeannine Sprague 12/2018
Jeff Hall 12/2020
Steve Terwilliger 12/2017
Member Denniston made a motion to appoint Steve Terwilliger to the Zoning Board of Appeals for a five -year term.
Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
APPOINTMENT OF ZBA SECRETARY- Shall be appointed by the Zoning board.
APPOINT PLANNING BOARD MEMBER: (Jeff Breed and Dale Taylor’s Terms Ended 12/2017)
Current Members Term Expiration
Jeffrey Breed 12/2017
Anne Howe 12/2021
Carole Lathrop 12/2019
Dale Taylor 12/2017
Gary Wood 12/2018
Mark Bardoni
Member Denniston made a motion to appoint Dale Taylor to the Planning Board as an Alternate for a five-year term.
Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
TOWN HALL CUSTODIAN APPOINTMENT- The Town Board appointed John Lellig as the Town Hall Custodian. A
motion was made by Member Denniston and Member Snow seconded the motion. Ayes Pelton, Snow, Denniston
and Kaminski. Nays: None.
COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP- Town Board shall confirm appointments to the
Community Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford,
Terri Flatt, Town Board Liaison Jereme Stiles. Member Snow made a motion. Member Pelton seconded the motion.
Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
HOPE LAKE PARK ADVISORY COMMITTEE: 2018 COMMITTEE The Town Board confirms the membership of the Hope
Lake Advisory Committee 2018 Board of Ethics Chair Gary Pelton, Daryl Dawson, Hank Faber There are two spots
available on the committee. The Virgil Town Clerk will advertise these openings.
BOARD OF ETHICS- The Town Board confirms the membership of the Board of Ethics Chair as Kathy Jensen, Gary
Hoyt, Richard McMullin and Town Board Liaison as Matt Denniston. Member Snow made a motion to approve the
appointments to the Board of Ethics. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and
Kaminski. Nays: None.
CODE OF ETHICS- A copy of the code of Ethics and note that each new member of all the Virgil Town Boards shall
receive a copy of the Code of Ethics from the Town Clerk. A signed receipt shall be given to the clerk from each
board member.
SEWER AND WATER DISTRICT OPERATORS- The contracted operator for the Town of Virgil Sewer District #1 shall
be Camden Group, LLC and the contracted operator for the Town of Virgil Water District #1 is W2Operator Training
Group, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of
Virgil Sewer Water Districts Ken Scherrieble of Camden and Douglas Withey of W2Operator.
WATER QUALITY COMMITTEE AND LABORATORY TESTING - The representative for the Water Quality Coordination
Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall
be PACE Lab.
ANNUAL REPORT- The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as
opposed to the long form.
AUDITOR- The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary.
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EMERGENCY AWARENESS AND HAZMAT INFORMATION- The Town Clerk will make the appropriate name changes
for the Emergency Awareness Information for HAZMAT. Supervisor Kaminski mentioned that the Town Clerk should
get together with Jereme Stiles to update the Emergency Awareness and HAZMAT plan.
SEASONAL ROAD CLOSINGS- The Town board shall authorize the Highway superintendent to advertise Seasonal
Road closings in October.
RESOLUTION #16-018 HIGHWAY FUNDS- The board shall accept the Highway Funds Agreement section 284 of
Highway Law as presented by the Highway Superintendent. Motion made by Member Denniston. Member Snow
seconded the motion. Vote: Ayes Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-019 TOWN’S INVESTMENT POLICY- The Town board affirmed the Town of Virgil’s Investment
Policy. Member Pelton made a motion to approve the Town’s reassessment policy. Member Snow seconded the
motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
TOWN’S LIABILITY POLICY- The Town’s Liability Policy shall be reviewed at the Boards discretion.
TOWN’S PROCUREMENT POLICY- The Town board shall affirm the Town of Virgil’s Procurement Policy. Member
Denniston made a motion to reaffirm the Town’s Procurement Policy. Member Snow seconded the motion. Vote:
Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
ESTABLISHMENT OF WATER AND SEWER RATES FOR 2018: Shall be determined in Local Law #1 of 2018.
RESOLUTION #18-020 REAFFIRM TOWN OF VIRGIL SEXUAL HARASSMENT POLICY: Member Denniston made a
motion to reaffirm the Town of Virgil’s Sexual Harassment Policy. Member Snow seconded the motion. Vote: Ayes
Pelton, Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-021 REAFFIRM TOWN OF VIRGIL WORKPLACE VIOLENCE PREVENTION POLICY STATEMENT:
Member Denniston made a motion to reaffirm the Town of Virgil’s Workplace Prevention Policy. Member Snow
seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-022 REAFFIRM THE TOWN OF VIRGIL’S WATER AND SEWER DISTRICT’S #! POLICIES: Member
Denniston made a motion to approve the Town of Virgil’s Water and Sewer Districts #1 Policies. Member Snow
seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-23 APPROVAL OF ERIC SNOW AS THE TOWN REPRESENTATIVE TO THE GREATER TOMPKINS
COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Denniston made a motion to approve the
appointment of Eric Snow as the representative of the Town of Virgil on the Greater Tompkins County Municipal
Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and
Kaminski. Nays: None.
RESOLUTION #18-24 APPROVAL OF DALE TAYLOR AS THE TOWN LIAISON REPRESENTATIVE TO THE GREATER
TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Snow made a motion to approve the
appointment of Dale Taylor as the liaison representative of the Town of Virgil on the Greater Tompkins County
Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow,
Denniston and Kaminski. Nays: None.
ADJOURNMENT: With no further business to discuss Member Denniston made a motion to adjourn the
Organizational meeting at 7:48PM. Member Snow seconded the motion. Vote: Ayes: Snow, Denniston and
Kaminski. Nays: None.
Respectfully Submitted,
Alane Van Donsel
Virgil Town Clerk