HomeMy WebLinkAbout01-11-2018 Town Board Minutes ApprovedVirgil Town Board Meeting January 11th, 2018
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TOWN OF VIRGIL REGULAR MEETING
January 11th, 2018
PRESENT: Supervisor John Kaminski, Board Members Eric Snow and Matt Denniston, Member Gary Pelton, Attorney for the Town Pat
Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Dereck Withey
W2Operators, Highway Superintendent Britt Morse, Dan Courtney Deputy Highway Superintendent, Sue Connelly, Virgil Youth
Commission, Wes Kryger Greek Peak, Carol Rehkugler, Dan Haynes. Board Member Jereme Stiles was excused.
6:50 PM –THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order.
RESOLUTION# 18-025 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated December 14th, 2017: Member Denniston moved to approve the minutes for
Nov. 09th, 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None
RESOLUTION# 18-026 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR DECEMBER 2017 NUMBER 13: Member Denniston moved to approve payment of the General Fund’s audited
vouchers numbered 1-32 in the edited amount of $78,956.85, there was mistake on item #25. Member Snow seconded the motion.
Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None.
HIGHWAY FUND FOR DEC. 2017 NUMBER 13: Member Denniston moved to approve payment of the Highway Fund audited
vouchers numbered 1000-1025 in the amount of $225,824.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston and Kaminski. Nays- None
SEWER DISTRICT #1 FUND FOR DEC NUMBER 13: Member Denniston moved to approve payment of the Sewer District #1 audited
voucher’s numbered 2000-2006 in the amount of $5,132.35. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston and Kaminski. Nays- None
WATER DISTRICT #1 FUND FOR DEC NUMBER 13: Member Denniston moved to approve payment of the Water District #1 audited
vouchers 3000-3004 in the amount of $39,928.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston and Kaminski. Nays-None Amended 40,046.96
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR DECEMBER 2018: Member Denniston moved to accept the Supervisor’s Monthly Report in
Long form for December 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski.
Nays –None Still in good shape ¾ way through the year accts look healthy
TOWN CLERK’S MONTHLY REPORT DECEMBER 2017: Member Denniston moved to accept the Town Clerks Monthly Report for
November 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
TOWN CLERK’S ANNUAL REPORT: Member Denniston moved to accept the Town Clerks Annual Report for 2017. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
TAX COLLECTORS REPORT AS OF JAN. 6, 2018: Member Denniston moved to accept the Tax Collector’s Monthly Report as of Jan.
2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group.
Supervisor Kaminski said that operator Coish questioned the grease traps at Greek Peak. Kaminski said they ended up having them
clean. Kaminski said that he going to have the engineering firm Ceaderwood come down and inspect Greek Peak’s system. Member
Snow said that the gate at the sewer plant and he is concerned with liability. Coish said that he leaves it open for the snow plow.
Snow would like to see it closed, he feels that would be a deterrent. Member Denniston moved to accept the Sewer Districts Report.
Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Dereck Withey reported that they had an issue with chlorinator. He said to replace it, it will
probably cost around $3500. Supervisor told Withey to get some quotes and to get it taken care of. Member Denniston moved to
accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and
Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Denniston moved to accept the Animal Control Officer’s Report. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Discussion: There was some
discussion on why the town was paying for a dog tha t ran away from Groton to Virgil.
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon.
Member Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow Vote: Ayes-
Members Pelton, Snow, Denniston and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price had Sue Connelly there to field
questions or concerns. Supervisor Kaminski said that the town would like to begin sales tax discussions now. Kaminski said that he is
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getting a lot feedback that the county wants to take away the sales tax from the towns. He would like Sandy to set up a meeting of
towns and the legislator. Connelly said that she would relay the message. Member Denniston motioned to accept the County
Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-
None
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Supervisor Kaminski said
that he met with Pelton and there are some concerns that the summer program doesn’t have enough children to sustain it. He said
that a letter of interest will be sent out the parents and then a determination will be made on whether to continue the summe r
program this year. Member Denniston motioned to accept the Virgil Youth Commissions report. The motion was seconded Member
Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that the Nordic Center was open but is now closed due to the snow melting.
Kryger said that the bridge on the Hope Lake Park trail has been fixed. Kryger wanted the town to be aware that the Spartan race will
be held at Greek Peak on March 10th. He said that the Race starts at 7:00AM. It was stated that last year the Spartan Race registered
4500 participants with about 6000 people total attending. Member Pelton asked what the Spartan race does at Hope Lake Park. Kryger
said the Spartan Races doesn’t do anything on the lake. Member Denniston made a motion a to approve the Hope Lake Park Operations
Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None
HIGHWAY DEPT. SUPERINTENDENTS REPORT: Deputy Highway Superintendent Britt Morse was present and submitted a written
report. Morse reported that the Fuel usage report was very close on being correct. Morse said that the highway department has
received the new truck. The board said to put the old one on Auctions International website. The board would also like to see the
Sweeper that was purchased from Homer sold at Auction as well. Morse said that there is a radiator issue with the new tractor. He
said that they tried to patch it, but it didn’t work. Supervisor Kaminski told Morse to get some numbers on fixing the trailer. Kaminski
said that the town doesn’t have to borrow money. He said that the Chips money covered most of the truck and that all they were
short was $42,000, but they worked the numbers and they were able to pay for it. Member Denniston asked when the next truck will
be due for replacement. Morse said in five years. Kaminski said that he would like to look into leasing a truck. He would like to know
if there is a cost savings. Interested in looking at the numbers. Morse said that the next trucks to be replaced will be pickup trucks.
Member Denniston motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members
Snow, Denniston and Kaminski. Nays: None.
OLD BUSINESS
DISCUSSION ON GAS AND ELECTRIC AGREEMENT: Supervisor Kaminski said that National Grid conducted a survey to make sure the
billing is correct. It was part of an annual audit. Kaminski said that he is shopping for electricity. He said he was dealing with one
company that wants to be the sole source representatives. He said that hopefully by next month he’ll have some rates.
ZONING BOARD OF APPEALS RESIGNATION: Supervisor Kaminski said that Linda Edwards has resigned from the Zoning Board of
Appeals. Kaminski told the Town Clerk to Advertise the position.
NEW BUSINESS
AUDIT TOWN CLERK’S BOOKS: The Town Board audited and signed the Town Clerks Books.
AUDIT TOWN SUPERVISORS BOOKS: The Town Board audited and signed the Supervisor’s books.
AUDIT COURT BOOKS: Supervisor Kaminski said that he and Eric Snow audited the Court Justice’s books on January 9 th2018 at 6:00
PM. He said that everything looked good with the books.
NYMIR DISCUSSION ON VISIT AND TRAINING: Supervisor said that all Town employees will need work place violence prevention and
sexual harassment training. He said that it is a two-hour course that they will provide, and it can be held at the Town Hall. There was
a question as to if the Town has a Written Notice Law. Attorney Snyder said that it is protection for the town in case someone is hurt
on town property. If there was no written notice given, then the town can’t be held liable. Kaminski said that the Town Hall needs an
exit sign on the door in codes off. He mentioned that there are a few other recommendations that they made.
PLANNING AND ZONING BOARD POLICY: Supervisor Kaminski wanted the board to look at the policy. He said that it is still a work in
progress. He is looking for feedback form the board as well as the Planning and Zoning Board members. What is presented is only a
draft.
RESOLUTION #18-027 USE OF RESERVE FUNDS TO PURCHASE A TRACTOR SUBJECT TO PERMISSIVE REFERENDUM: Member
Denniston motioned to approve the use of $24,000 from the equipment reserve fund to purchase a tractor for the Virgil Transfer
Station. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-028 APPROVE TO SHARE THE COST OF RESURFACING THE VIRGIL WALKING TRAIL: The Town board received a
quote of $1600. from the Cortland Enlarged City School District to resurface the Virgil Walking Trail. They would like to know if the
Town was willing to split the cost. Member Denniston made a motion to approve spending $800.00 out of the Community
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Development Fund to pay for half of the cost of resurfacing the Virgil Walking Trail. Member Snow seconded the motion. Vote: Ayes-
Members Snow, Denniston and Kaminski. Nays: None.
RESOLUTION #18-028 APPROVE THE EXTENSION OF TIME ON TAX COLLECTING: Member Denniston made a motion to approve the
extension of time on tax collecting to June 1st, 2018. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston
and Kaminski. Nays: None.
LETTER FROM RECLAIM NY AND QUESTIONNAIRE: Supervisor Kaminski asked the board to take a few moments to look at the
questionnaire form Reclaim New York and to mail the questionnaire back to them.
2018 SHARED SERVICES AGREEMENT WITH THE DOT: This item was tabled until Superintend Britt Morse can investigate it further.
Unified Court System- Need to send the minutes showing that they did audit the books
FEMA MONEY: Supervisor Kaminski said he received a Letter from the State of New York. He said that there was 76 million of damage
throughout the state, but only 20 million was rewarded. He said Virgil was not on the list to receive funds. Kaminski said that he is
looking at getting volunteers to help clean up the lake. He said he would like to use Cedarwood to help with engineering what needs
to be done to remedy the issue. He is concerned with all the debris that is in the lake and he is concerned about the bacteria. Kaminski
is wondering if this will be a fall project. He is concerned that the lake may not be able to be used this year. Member Pelton asked if
there will be any issues with insurance. Kaminski said that they will have to investigate that. He said that there is not enough money
in the repair reserve fund to fix it the issue. Wes Kryger said that Greek Peak would be willing to help with the cleanup. Kaminski said
that it is not just equipment rental that is a concern, but also the cost of the fuel to run the equipment.
With no further business to discuss, Member Denniston moved to adjourn the meeting at 7:45PM. Member Pelton seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk