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Home My WebLink About2016-06-14-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses June 14, 2016 Audio of the minutes are available on the website at ulvsses.nv.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. ' ,�' 1.' •L'. �iil A, 111 h ' ! fi: •1�1,�M Ll k'��fA#XIJFd em MN, kjTj II Il 1. i IF . . ATTENDANCE: PRESENT: Supervisor- Liz Thomas 1St Deputy Supervisor- Nancy Zahler 2nd Deputy Supervisor & Bookkeeper []Michelle Wright Board members- Rich Goldman, John Hertzler, Michael Boggs Deputy Town Clerk- Sarah Koski Planner- Darby Kiley OTHERS PRESENT: Louise Gava (Municipal Electric and Gas Alliance), Danielle McMullen (Municipal Electric and Gas Alliance), Bill Chaisson, Roxanne Marino, Debbie Watkins, Diane Hillmann, Doug Duddleston CALL TO ORDER: Ms. Thomas called the meeting to order at 7 p.m. PRESENTATION: COMMUNITY CHOICE AGGREGATION 2 GENERAL BUSINESS: APPROVAL OF MEETING AGENDA RESOLUTION 2016-108: Approval of Meeting Agenda BE IT RESOLVED that the Ulysses Town Board approve the agenda for June 14, 2016 with the following changes: adding an additional member to the Sustainability and Conservation Advisory Committee, removing the report from audit of town finances, moving the approval of claims to the beginning of the meeting, and adding an executive session for the purpose of discussing possible acquisition of real estate. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 6/14/16 Seconded: Mr. Boggs PRIVILEGE OF THE FLOOR: Jacksonville resident Ms. Diane Hillmann reported that Jacksonville held its community picnic last Sunday, June 5th' at the Jacksonville Community Park. There was an excellent turnout despite the rain. A tent and pavilion kept most people dry. REPORTS FROM REPRESENTATIVES: Ms. Roxanne Marino from the Sustainability and Conservation Advisory Council reported that the Council held its first organizational meeting. Meetings are set for the third Thursdays of each month with some exceptions during the upcoming summer months. The council will create a Dropbox account to help share and access all relevant documents. Ms. Marino brought up possible action items for the council, including zoning law revision, input into upgrades to 7 RZ Qff D®VHVAC system, and looking at model solar laws in relation to the zoning law revisions. TOWN REPORTS: (see appendix) APPROVAL OF CLAIMS RESOLUTION 2016-109: BE IT RESOLVED that the Ulysses Town Board approves payment of claims #297-358 in the amount of $194,560.50. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Seconded: Mr. Goldman 3 Vote: 5-0 Date Adopted: 6/14/16 OLD BUSINESS: MEMBERSHIP TERMS FOR AGRICULTURAL COMMITTEE MEMBERS RESOLUTION 2016-110: MEMBERSHIP TERMS FOR AGRICULTURAL COMMITTEE MEMBERS WHEREAS the resolution forming the Town of Ulysses Agricultural Committee specifies staggered terms for its 5 members, and WHEREAS committee members have been appointed, but no terms have been set, and WHEREAS the resolution establishing the committee sets the terms at 3 years. THEREFORE BE IT RESOLVED that the Ulysses Town Board assigns the following terms to members of the Agricultural Committee: Chaw Chang C! NOW, THEREFORE, BE IT RESOLVED that, upon motion of Mr. Michael Boggs, seconded by Ms. Elizabeth Thomas, the proposed Local Law to amend Chapter 80 of the Code of the Town of Ulysses was introduced to the Town Board for its review and consideration. Discussion: Ms. Zahler said that Mr. Phil Antweiler had some concerns over the language in the proposed changes to the Code of the Town of Ulysses. He wants to make sure that the language in the Code is consistent with the wording in the zoning code in regards to properties that are out of compliance and grandfathered in to the Zoning Code. Ms. Thomas feels confident that the town attorney has reviewed the language and there is not a conflict. Moved: Mr. Boggs Ms. Thomas Ms. Zahler Mr. Hertzler Mr. Boggs Mr. Goldman Seconded: Ms. Thomas aye aye aye aye aye Vote: 5-0 Date Adopted: 6/14/16 RESOLUTION SCHEDULING A PUBLIC HEARING ON THE PROPOSED AMENDMENT OF CHAPTER 80 OF THE CODE OF THE TOWN OF ULYSSES RESOLUTION 2016-112: SCHEDULING A PUBLIC HEARING ON THE PROPOSED AMENDMENT OF CHAPTER 80 OF THE CODE OF THE TOWN OF ULYSSES WHEREAS, a proposed Local Law to amend Chapter 80 of the Code of the Town of Ulysses 0W-I&RGLEIZ I t1RY1G MUMME ' 1 QDQGl1JRU1-P H:�MJ MM W H R516 WhL Uniform Fire Prevention and Building Code, the New York State Energy Conservation Construction Code and the Property Maintenance Code of New York was introduced at a Town Board meeting held on June 14, 2016 by a member of the Town Board; and WHEREAS, Municipal Home Rule Law §20(5) requires a public hearing before a local law is adopted by the Town Board, to be held upon at least five days' notice; NOW, THEREFORE, BE IT RESOLVED that the Town Board shall hold a public hearing on June 28th, 2016 at 6:30pm at the Town Hall, 10 Elm Street, Trumansburg, NY 14886 on the proposed local law to amend Chapter 80 of the Code of the Town of Ulysses; and be it further RESOLVED that notice of such public hearing shall be published and posted at least five days before the date thereof. Moved: Ms. Boggs Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 6/14/16 RESOLUTION TO ADD A NEW MEMBER TO THE SUSTAINABILITY AND CONSERVATION ADVISORY COUNCIL RESOLUTION 2016-113: ADD A NEW MEMBER TO THE SUSTAINABILITY AND CONSERVATION ADVISORY COUNCIL RESOLVED to approve Andrew Hillman as a member of the Sustainability and Conservation Advisory Council for the Town of Ulysses. Moved: Ms. Thomas Seconded: Ms. Zahler Discussion: Ms. Zahler feels that Mr. Hillman will be a valuable member of the council and thanked him for his willingness to serve. Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 6/14/16 NEW BUSINESS: none PRIVILEGE OF THE FLOOR: Former Town Supervisor Roxanne Marino stated that she supported the Town Board in their exploration of alternative suppliers for energy. MONTHLY BUSINESS APPROVAL OF MINUTES RESOLUTION 2016-114: APPROVAL OF MINUTES BE IT RESOLVED that the Ulysses Town Board approve the minutes of 5/24. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 6/14/16 Seconded: Ms. Zahler 5 n BUDGET MODIFICATIONS RESOLUTION 2016-115: BUDGET MODIFICATIONS BE IT RESOLVED that the Ulysses Town Board approve the following budget modifications: A FUND BUDGET MODIFICATIONS A1010.4 ITownBoardCE Increase 1 $3000 One-time expense for study conducted at the will of the Town Board A1990.4 I Contingency Account I Decrease I $3000 One-time expense for study conducted at the will of the Town Board Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 6/14/16 EXECUTIVE SESSION: Ms. Thomas made a motion to move into Executive Session at 9:26pm for the purpose of discussing possible acquisition of real estate where a public discussion may affect the price or terms. This was seconded by Mr. Goldman and passed unanimously. Ms. Thomas moved to end Executive Session at 10:17pm, seconded by Ms. Zahler and was passed unanimously and the regular Town Board meeting resumed. AUTHORIZATION TO NEGOTIATE WITH EXXON MOBIL OIL CORPORATION RESOLUTION 2016-116: AUTHORIZATION TO NEGOTIATE WITH THE EXXON MOBIL OIL CORPORATION WHEREAS, the Town of Ulysses Comprehensive Plan of 2009 outlines the Town #25.-4.26; RESOLVED the Town of Ulysses is not committing to purchasing this land should they be unsuccessful at acquiring grant funding. Final decision shall be contingent upon approval of the Town Board. The Purchase offer price shall not exceed $50,000. Moved: Ms. Thomas Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 6/14/16 ADJOURN: Mr. Goldman moved to adjourn the meeting at 10:23pm; seconded by Ms. Zahler and passed unanimously. APPENDIX: TOWN REPORTS: PLANNING BOARD / ZONING OFFICER HIGHWAY SUPERINTENDENT TOWN CLERK CODE ENFORCEMENT OFFICER SUPERVISOR DEPUTY SUPERVISOR / BOOKKEEPER TOWN BOARD MEMBERS AND COMMITTEES PLANNING BOARD/ZONING OFFICER- submitted by Ms. Kiley Planning Board May 17 - The PB held a public hearing and approved a 3 -lot subdivision on Trumansburg Rd (#1631 and 1635). June 7 ❑The PB reviewed a sketch plan for a 484 kW photovoltaic system on Jacksonville Rd, south of the solar project currently under construction. Board of Zoning Appeals No May meeting Grants Residential Energy Score Project ❑Working on revisions to the second draft. At the July 12th meeting, the Town Board will be asked to consider a resolution accepting the final project report. Zoning Updates Grant ❑The steering committee met on 6/2 and discussed the 6/6 Jacksonville meeting and the project timeline. We will request a modification to the schedule. About 40 members of the public and board members attended the public meeting in Jacksonville on 6/6. E Other Meetinas/Issues Stormwater Coalition (SWC) F1 5111: the SWC discussed the following: a group that will be working on revisions to the MS4 permit; training for municipal employees; stormwater ads for the spring; the stormwater mapping project. Cayuga Lake Watershed Intermunicipal Organization (IO) 115/25: Members discussed grant proposals. Water Resources Council (WRC) 115/16: the WRC heard a presentation on the Cayuga Lake blueways trail. Planning Advisory Board (PAB) 115/25: the PAB heard about a proposed green infrastructure program, made a recommendation to a revision to agricultural district #2, and heard about the energy and economic development task force report. Solar leasing ❑attended a session on 5/18 where presenters discussed solar leasing for farmers and rural land owners. Smart growth F1 attended a session on 5/20 where planners and realtors discussed smart growth issues regardinJ NZEW E$ QRUMQQUB IHJQ [RQFFT[ER HIGHWAY SUPERINTENDENT: Ms. Thomas summarized the activities of the highway department, as reported to her by Acting Highway Superintendent, Dave Reynolds. TOWN CLERK- submitted by Ms. Parlato LICENSES issued in May. # Sporting licenses 12 Disabled parking permits 10 Dog licenses and renewals 67 Marriage licenses 4 Plumbing permits 1 Address assignments 3 FINANCIAL REPORT for Mav: $1762.00 TOTAL Collected for fees & licenses $1213.67 stays in the town $548.33 goes to the state 5. MZ),&( [7$6. 6❑ • &UIIAUM HDU H❑IK1tFl i(W UNGW • Continued research on creation of reserve funds • Routine tasks: o Retrieved, sorted, vouchered mail o Answered inquiries on various topics o Took and wrote up meeting minutes o Kept website current o Sent listsery mssgs. to keep residents updated. (And received more requests to be added to list) •;GbIu:0: u • Continued reorganization of electronic files • Worked on update of 2002 Rec Mgmt Policy & Procedures • Worked on inventory of town records • Got quotes to scan the 1200 building plans we have in the storage room to help free up some space. • Attended NY Assoc. of Local Gov. Records Officers (NYALGRO) 10 WATER DISTRICT TASKS: • Coordinated water meter read on 5/16 • Posted water bills • Worked with Water District Operator on new plumbing permits • Updated reports for TTHM running averages and water usage • Submitted Annual Water Quality Report verification CONFERENCES: Carissa attended NYALGRO June 6-7. (See separate report) CITIZEN COMMENTS/INQUIRIES: Comment/inpuia Answer/referral Assessment grievance questions & property tax searches Accessed property info and referred to TC Assessment as needed Regulations of spreading slurry Referred to Darby Kiley, Planner Disabled Hunting permit Printed application and instructions from DEC website Where to get a headstone Glenwood Monuments in Ithaca + Sibley funeral Home Will town pick up an old toilet Tompkins County solid Waste CODE OFFICER- Submitted Mr. Myers In May, 7 Building Permits were issued for projects totaling $413,000. Permit fees for these Permits totaled $1,792. 3 of the projects are new houses. Mr. Myers completed a structure for keeping track of what properties need fire inspections and when. No progress in hiring a new Fire Inspector. SUPERVISOR REPORT - Ms. Thomas summarized her activities for the month. 1sT DEPUTY SUPERVISOR- submitted by Ms. Zahler Ms. Zahler has been fielding complaints from residents about extreme liquid manure application 11 o Continued work with Liz on a variety of aspects of this project o Assistance with income survey mailing process • Ag committee: attending meetings, assistance with low-level administratively oriented work, minute taking and drafting, web page up -keep • Summer intern through EFC o Internal and external communications regarding position development • ( P HJ HTI-TSUIS [S®Q W P EQFDWQd I1K&G1NVRIIIFHW RP SMQRW EQ V • Webinar: Community Choice Aggregate BOOKKEEPER REPORT- submitted by Ms. Wright • 2.5 day NYS Office of the State Comptroller training • Audit o Continued work with follow up questions • Personnel o Gearing up and planning for on -boarding of youth employees for the summer o Continued work with County Personnel Office o DOL Ruling research o Liability calculation for vacation and sick day vacation reimbursement and credit • Financial data o Retirement expenses, 5 -year trends in expense lines, sales tax revenue • New software transition • Work with the Highway • Regular duties o Payroll 0 Processing and accounting o Banking o Water district accounting o NYSLRS (retirement system) 0 Annual payment calculation 0 Monthly reporting o Payments: regular appropriations & vouchers 0 Vouchered expenses 0 Health Insurance 0 Other regular payments MR. BOGGS: Mr. Boggs has been doing some work in regards to water quality in Water District 3. Roger Linder from Suez gave a quote for a new aerator at $119,500. Life Science Laboratories will do some tests on 11 12 water in Jacksonville looking for organics in water. Ms. Thomas asked Mr. Boggs to inform MRB Engineers of these investigations as the Town needs to move forward with a plan soon. MR. GOLDMAN: Mr. Goldman, Liaison to Planning Board. Renovus presented their proposal for a second solar installation, next to the first one they have already built on Agard Road. The first project was initially intended to provide the Sciencenter with solar electricity but Renovus said that the project had changed to be a community solar farm project. Mr. Goldman expressed his concern that Renovus did not share the change in the scope of the project with the Town Board, and is disappointed that there was not more communication from Renovus. Ms. Thomas suggested that Mr. Goldman make a list of his concerns and have the Town attorney, Mariette Geldenhuys, review them to see if there are any legal implications. MR. HERTLER: Mr. Hertlzer attended a presentation on Ithaca Ride Share. There was also a discussion on the New York State Energy Bill that helps to slow down climate change. Respectfully submitted by Sarah Koski on 6/28/16. 12