HomeMy WebLinkAbout2024-02-07 Town Board Minutes
FEBRUARY 7, 2024 5:00 P.M.
TOWN BOARD MEETING
The Regular Meeting of the Town Board of the Town of Cortlandville was held at the
Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York with
Supervisor Williams presiding.
Members present: Supervisor, Thomas A. Williams
Councilman, David J. Donlick
Councilman, Jeffrey D. Guido
Councilman, Gregory K. Leach
Councilman, Glenn D. Reisweber
Town Clerk, Kristin E. Rocco-Petrella
Others present were: Deputy Town Clerk, Abigail Albro; Assistant to the Supervisor,
Amanda Rainbow; Highway Superintendent, Larry Drach; Town Justice, Mary Beth Mathey;
Chief Court Clerk, Margaret Capps; Town Residents: Barbara Leach; Pamela Jenkins; Bob Martin;
Bernice Potter-Masler; Karen Snyder; Cheryl Ann Crispell and Dustin Smith; News Reporter: Jack
Lukowsky from Cortland Standard. Others present via Zoom video/telephone conference: Sunday
Earle.
Supervisor Williams called the Regular Meeting to order and introduced the students from
the McGraw High School Drama Club who were in attendance to perform one of their songs for
their upcoming musical, Back to the 80’s. After their musical presentation, the Board thanked the
students for their time and for sharing their talent. They encouraged the public to see the upcoming
show.
The Board proceeded with the meeting and the agenda items.
Councilman Leach made a motion, seconded by Councilman Guido, to approve the Draft
Town Board Minutes of December 20, 2023. All voting aye, the motion was carried.
RESOLUTION #49 AUTHORIZE SUPERVISOR TO SIGN PURCHASE ORDER
#0225 TO AFTERMARKET EFFECTS, LLC FOR THE
PURCHASE OF AN EIGHT FOOT WESTERN PRO PLOW FOR
A WATER/SEWER PICKUP TRUCK FOR THE TOTAL COST
OF $7,065.00
Motion by Councilman Leach
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign
Purchase Order #0225, as submitted by Water/Sewer Superintendent, Brian Congdon to be paid to
Aftermarket Effects, LLC for the purchase of an eight-foot Western Pro Plow for a water/sewer
pickup truck, for the total cost of $7,065.00.
RESOLUTION #50 AUTHORIZE SUPERVISOR TO SIGN PURCHASE ORDER
#0221 TO KOESTER ASSOCIATES, INC. FOR THE PUMP
STATION CONTROLS UPGRADE (CYCLOPS) AND THE
PURCHASE OF FOUR (4) PUMP STATION CONTROLLERS
AND TELEMETRY FOR THE WATER/SEWER DEPARTMENT
FOR THE TOTAL COST OF $47,200.00
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign
Purchase Order #0221, as submitted by Water/Sewer Superintendent, Brian Congdon to be paid to
Koester Associates, Inc. for the pump station controls upgrade (Cyclops) and the purchase of four
(4) pump station controllers and telemetry for the Water/Sewer Department, for the total cost of
$47,200.00.
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 2
RESOLUTION #51 AUTHORIZE TRANSFER OF FUNDS TO BALANCE
ACCOUNTS FOR THE 2023 BUDGET
Motion by Councilman Leach
Seconded by Councilman Reisweber
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Supervisor is hereby authorized and directed to transfer funds (final) to adjust
the accounts of the 2023 Budget for the Town of Cortlandville as provided by the Financial
Administrator as follows:
BUDGET JOURNAL ENTRIES:
Debit Credit Amount Reason
A1620.4 A1110.4 $15,587.24 To balance budget
A1410.4 A1410.1 $831.78 Longevity not accounted for
A1355.1 A1420.1 $239.85 To balance budget
A1355.1 A1420.4 $4,154.05 Lawsuit not budgeted for
A1430.1 A1430.41 $7,028.63 Human Resources Consulting work
A1620.4 A1680.4 $4,381.84 Plan First Technology services
A5132.4 A5182.4 $17,503.55 To balance budget
A9010.8 A7110.1 $3,168.80 Added full time employee
A9010.8 A7110.4 $13,957.57 To balance budget
A9010.8 A7110.43 $113.15 To balance budget
A9010.8 A7110.44 $1,276.88 To balance budget
B1460.4 B1420.4 $4,872.00 Lawsuit not budgeted for
B1460.2 B1910.4 $536.00 Came in over budget
B1460.2 B4020.1 $800.14 To balance budget
B8664.4 B8664.1 $665.81 To balance budget
DB5110.1 DB5110.4 $1,865.56 To balance budget
DB5130.2 DB5132.4 $68.31 To balance budget
SS8110.4 SS8110.1 $2,098.96 To balance budget
SW8310.4 SW8310.2 $2,530.29 To balance budget
RESOLUTION #52 AUTHORIZE PAYMENT OF VOUCHERS – YEAR END 2023
(ABSTRACT #27)
Motion by Councilman Leach
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows:
Funds A, B, DA, DB, Voucher #1920-1930
HG, SF, SS, SW General Fund A $ 10,339.12
General Fund B $ 126.71
Highway Fund DA $ 0.00
Highway Fund DB $ 50,013.78
Gutchess Lumber SC Project HG $ 0.00
C’Ville Fire District SF $ 0.00
Sewer Fund SS $ 25,800.00
Water Fund SW $ 15,000.00
Funds CD1, CD3, CD4 Voucher #(None)
BMills Rehab CD1 $ 0.00
Town Wide Rehab CD3 $ 0.00
Business Devl CD4 $ 0.00
Funds TA, TE Voucher #(None)
Trust & Agency TA $ 0.00
Expendable Trust TE $ 0.00
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 3
RESOLUTION #53 AUTHORIZE PAYMENT OF VOUCHERS – FEBRUARY
Motion by Councilman Leach
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows:
Funds A, B, DA, DB, Voucher #53-147
HG, SF, SS, SW General Fund A $ 35,161.70
General Fund B $ 90,138.77
Highway Fund DA $ 0.00
Highway Fund DB $ 189,662.79
Gutchess Lumber SC Project HG $ 204,522.15
C’Ville Fire District SF $ 898,845.00
Sewer Fund SS $ 2,535.39
Water Fund SW $ 10,952.68
Funds CD1, CD3, CD4 Voucher #(None)
BMills Rehab CD1 $ 0.00
Town Wide Rehab CD3 $ 0.00
Business Devl CD4 $ 0.00
Funds TA, TE Voucher #1-4
Trust & Agency TA $ 71,609.58
Expendable Trust TE $ 0.00
Supervisor Williams offered privilege of the floor to Pamela Jenkins.
Town resident, Pamela Jenkins expressed objections to the creation of a new Town
Manager position (item J4-b), citing concerns about added appointed officials not being in the
interest of taxpayers. She highlighted that surrounding towns, including Skaneateles, Lansing, and
Dewitt, expect their elected Supervisor to serve as the town manager. Ms. Jenkins emphasized the
potential lack of accountability for an appointed Town Manager. Moving on to item J -6, she
criticized the Resolution proposing a 50% raise for Richard Tupper as Financial Advisor,
increasing the contractual payment from $12,000 to $18,000 per year. She suggested that any
payments to Mr. Tupper should come from the funds allocated to Supervisor Williams as Budget
Officer. Ms. Jenkins referenced the NYS Comptroller guidelines, stating that the Supervisor
serves as both budget officer and town executive. She asked for a resolution to reverse the $5,000
raise given to Mr. Guido, emphasizing that Deputy Town Supervisors are not required to be paid
above a nominal sum for additional duties. Ms. Jenkins concluded by requesting the immediate
dismissal of the concept of creating a Town Manager position and the consideration of resolutions
to address the concerns raised. Her full comments were later submitted to the Town Clerk for the
record.
Supervisor Williams offered privilege of the floor to Bob Martin.
Town resident, Bob Martin, provided corrections and additional information regarding
recent Cortland Standard articles on the Gutchess Lumber Sports Complex (GLSC). Mr. Martin
detailed what he said were the actual costs of the second phase of GLSC, highlighting expenses
such as Smith Site Development, Field Turf USA, CHA Consulting, Clerk of the Works, and
miscellaneous purchase orders, totaling $4,441,292.10. He pointed out that the original cost
estimate presented in August 2021 was $750,000 to $1,000,000, with the cost of the turf falling
within this range. Mr. Martin also highlighted Phase 2 development items not completed and
expenditures related to designing GLSC structures. He raised questions about the projected total
cost, financing plans, and the need for a feasibility study before further work on GLSC, including
the $6.7 million parking lot (Community Hub at Cortlandville). Mr. Martin expressed concerns
about the Town’s contractual obligations with PBR and urged logical sequencing with the
completion of the feasibility study. He questioned the justification for the $6.7 million grant and
mentioned potential non-baseball facilities for GLSC, including bocce ball, volleyball, pickleball
courts, horseshoe pits, and walking/running trails. Finally, Mr. Martin raised questions about the
plan for GLSC, cost savings, and the Town Supervisor’s salary, Budget Officer, Town Financial
Advisor, and the potential addition of a Town Manager. Mr. Martins comments were later
submitted to the Town Clerk for the record.
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 4
Councilman Donlick made a motion, seconded by Councilman Leach, to receive and file
the following monthly reports:
1. Water/Sewer Department – December 2023;
2. Town Supervisor – December 2023;
3. Code Enforcement Officer, Kevin McMahon – January 2024;
4. Water/Sewer Department – January 2024;
5. Tax Collector – January 2024;
6. Town Clerk – January 2024; and
7. Town Historian – January 2024.
All voting aye, the motion was carried.
RESOLUTION #54 ACCEPT ANNUAL REPORT OF THE TOWN CLERK
Motion by Councilman Guido
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Annual Report of the Town Clerk, as submitted by Town Clerk, Kristin
E. Rocco-Petrella, RMC for the year 2023 is hereby accepted, and shall be received and filed.
RESOLUTION #55 ACCEPT THE UNIFORM CODE ADMINISTRATION AND
ENFORCEMENT ANNUAL REPORT FOR 2023
Motion by Councilman Reisweber
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Uniform Code Administration and Enforcement Annual Report, as
submitted by Code Enforcement Officer, Kevin McMahon for the year 2023 is hereby accepted,
and shall be received and filed.
Councilman Guido made a motion, seconded by Councilman Donlick, to receive and file
correspondence from Charter Communications, dated January 26, 2024 and February 2, 2024,
regarding programming services. All voting aye, the motion was carried.
Under old business there was discussion regarding the request from Dan Harris, Shoe Show
Incorporated, dated January 12, 2024, regarding a plumbing issue at 818-822 Bennie Road that
resulted in excessive water usage that did not enter the sewer system; requesting a refund/credit of
$212.59. The Board previously tabled the matter with Councilman Donlick citing concerns that it
was a commercial property, and that Board consideration was typically given for residential
properties. Councilman Leach suggested the Board follow the Water/Sewer Superintendent’s
recommendation to refund/credit the sewer charges of $205.81 due to the water leak.
RESOLUTION #56 AUTHORIZE SUPERVISOR TO ISSUE A SEWER REFUND TO
CROWN COURT/SHOE SHOW INC. IN THE AMOUNT OF
$205.81 FOR PROPERTY LOCATED AT 818-822 BENNIE
ROAD
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
WHEREAS, the Town Board received email correspondence from Dan Harris requesting the
Board forgive the sewer portion of the January 2024 water/sewer bill due to a plumbing issue that
resulted in excessive water usage at the shopping plaza located at 818-822 Bennie Road, in which
there was a “broken hose bib outside”, and
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 5
WHEREAS, upon review of said request and investigation by the Water and Sewer Department, and
on the recommendation from Water/Sewer Superintendent, Brian Congdon, it was determined that
excess water did not go through the sewer system and that a refund in the amount of $205.81 for
a portion of the sewer bill could be forgiven, and
WHEREAS, the property owner has paid the quarterly bill in full and has a $0.00 balance, therefore
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to issue a refund
or for the Town Clerk to credit the account for Crown Court/Shoe Show Inc. in the amount of $205.81
for sewer charges, for property located at 818-822 Bennie Road (Account #2162) in the Town of
Cortlandville, and it is further
RESOLVED, the Town Clerk is hereby authorized to adjust the sewer benefit tax for the year 2025
if necessary.
Under old business, Attorney DelVecchio discussed the proposed resolution for an audit
of the New York State 2022 General Election as presented by the New York Citizens Audit group.
He clarified that the resolution does not endorse the group but aims for Town support in adopting
audit procedures for safe elections. Supervisor Williams raised concerns about aligning with the
group due to dramatic claims about deficiencies in the election system. He suggested inviting local
election commissioners to a meeting to gather their thoughts on the matter. Councilman Reisweber
supported the idea of involving local officials and proposed inviting them to share their
perspectives at an upcoming meeting. Supervisor Williams expressed interest in hearing from the
local officials if they are willing to attend. (Note: The resolution was adopted contingent on
attorney approval at the January 16, 2024 meeting.)
RESOLUTION #57 TABLE FURTHER ACTION REGARDING THE SUPPORT FOR
THE “RESOLUTION FOR AN AUDIT OF THE NEW YORK
STATE 2022 GENERAL ELECTION” AS PRESENTED BY THE
NEW YORK CITIZENS AUDIT GROUP
Motion by Councilman Guido
Seconded by Councilman Reisweber
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
RESOLVED, the Town Board hereby tables further action regarding the support for the
“Resolution for an Audit of the New York State 2022 General Election” as presented by the New
York Citizens Audit group, which was approved by the Town Board contingent on Town Attorney
Approval at the January 17, 2024 Town Board meeting, in order to allow the Town to contact the
Cortland County Election Commissioners to invite them to a meeting to comment on the
resolution.
Under new business Town Clerk/Collector Rocco-Petrella requested the Board receive and
file correspondence from Town Justice Mathey and Town Justice DeMarco regarding the annual
audit/review of the court records by the Town Board and the requirement to forward the
information to the Office of Court Administration.
Councilman Guido made a motion, seconded by Councilman Leach, to receive and file
correspondence from Town Justice Mathey, dated February 7, 2024, and correspondence from
Town Justice DeMarco, dated February 7, 2024, regarding the audit of the court records by the
Town Board and the requirement to forward the information to the Office of Court Administration.
All voting aye, the motion was carried.
Town Board Member reports:
Councilman Leach recalled his request for a reduction in speed limit on East River Road
in the Town of Cortlandville and asked if a petition by the residents of the road must be signed.
Supervisor Williams would inquire with the County as to whether a specific form must be used to
petition for a reduced speed limit on a county road.
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 6
Supervisor Williams reported:
NYSERDA Grant:
Supervisor Williams notified the Board that the Town received a $5,000 grant from
NYSERDA. More information, and the formal acceptance of the award will occur at the next
meeting.
Creation of New Position – Town Manager:
Supervisor Williams proposed the creation of a Town Manager position, discussing the
need for a full-time role to handle administrative tasks, budget issues, and disbursements. He
suggested that the new position would allow the Supervisor and Town Board to focus on legislative
functions; the Supervisor and Board would continue to adhere to their duties as specified in Town
Law. The financial aspects were addressed such as how the salary would be budgeted for.
Supervisor Williams mentioned there was already a $50,000 budget line for the salary of the
Budget Officer, Financial Advisor and part-time assistance for the Financial Administrator as
needed. He also considered a reduction in the salaries for the Supervisor, Deputy Supervisor and
Board Members.
Supervisor Williams suggested the Board add the item to the next meeting agenda for
public discussion and to answer questions. The Board could either move forward with the proposal
afterwards by directing the Town Attorney to draft a local law to create the position or not.
Members of the Board expressed varied opinions, with Councilman Reisweber recommending
further discussion stating, “this is a major structural shift in the town government that has
incredible second and third order impacts for long after I’m gone”. He recommended the proposal
go to a committee for further discussion and review, as well as to determine where the money
would come from for the salary. Supervisor Williams suggested that public comment be heard
and if the proposal moves ahead then a search committee would be needed. If the Board moved
forward with creating the position, he did not anticipate it would be created and filled until perhaps
the end of the year. Attorney DelVecchio explained the legal steps for creating the position, which
would include drafting a local law, holding a public hearing, followed by a vote to approve the
local law or not. Councilman Leach emphasized the importance of public input before drafting a
local law, and Councilman Donlick mentioned the importance of the public knowing where the
money for the salary would come from; he anticipated the salary would not be less than $65,000.
Ultimately, a motion was made by Councilman Leach, seconded by Councilman Guido, to
request public comment at the next board meeting (February 21, 2024) regarding the creation of a
new position for Town Manager. The Board would provide answers to questions if they were able
to do so. Supervisor Williams explained that the Board was only exploring the possibility of
creating the position and would like public feedback as to whether or not they should pursue it.
The Town Clerk would publish a public notice to solicit public comments/input and would also
post the notice to the Town website.
Further comments were made by those in attendance, with Ms. Jenkins stating that in order
for the public to make comments they need to know specifics such as a job description. Mr. Martin
asked for the job duties, description and salary range. Supervisor Williams reiterated that the
Board was exploring the possibility of creating the position at this time and was gathering
information.
RESOLUTION #58 REQUEST PUBLIC COMMENT REGARDING THE
PROPOSAL FOR THE CREATION OF A NEW POSITION
TITLED “TOWN MANAGER” AT THE FEBRUARY 21, 2024
TOWN BOARD MEETING
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby requests public comment regarding the proposal for
the creation of a new position titled “Town Manager” at the February 21, 2024 Town Board
Meeting, and it is further
RESOLVED, the Town Clerk shall provide public notice regarding the request.
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 7
RESOLUTION #59 ASSIGN TOWN ADMINISTRATORS FOR THE CORTLAND
COUNTY HEALTH DEPARTMENT POINT OF DISPENSING
(POD) PROGRAM FOR THE TOWN OF CORTLANDVILLE
Motion by Councilman Guido
Seconded by Councilman Leach
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby assigns the Assistant to the Supervisor, Amanda
Rainbow, and Assessment Clerk, Keisha Chase, as the Town Administrators for the Cortland
County Health Department Point of Dispensing (POD) Program for the Town of Cortlandville and
authorizes them to participate in the required training.
There was discussion regarding the installation of fiber-optic high-speed internet at the
Gutchess Lumber Sports Complex (GLSC) through Spectrum, for an approximate installation cost
of $5,100 plus monthly fees for the internet service based on the collective needs for the Town and
PBR Tournaments. The Board discussed the proposal citing concerns about the cost, which could
be covered by the Town’s grant for Phase 2 of the park construction, as well as the actual need for
the service as it was not included in the Town’s contract with PBR. After continued discussion,
the Board decided to table the matter.
RESOLUTION #60 TABLE ACTION REGARDING THE INSTALLATION OF
FIBER-OPTIC HIGH-SPEED INTERNET AT THE GUTCHESS
LUMBER SPORTS COMPLEX (GLSC)
Motion by Councilman Leach
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby tables action regarding the installation of fiber-optic
high-speed internet at the Gutchess Lumber Sports Complex (GLSC) through Spectrum, for an
approximate installation cost of $5,100 plus monthly fees for the internet service, to allow the
Town Board more time to research the matter.
RESOLUTION #61 AUTHORIZE THE TOWN SUPERVISOR TO APPLY FOR A
$10,000 GRANT THROUGH THE NEW YORK STATE
ENERGY RESEARCH AND DEVELOPMENT AUTHORITY
(NYSERDA) CLEAN ENERGY COMMUNITIES (CEC)
PROGRAM
Motion by Councilman Leach
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby authorizes and directs the Town Supervisor to apply
for a $10,000 grant through the New York State Energy Research and Development Authority
(NYSERDA) Clean Energy Communities (CEC) program, and it is further
RESOLVED, the Supervisor is further authorized to submit the required information to
NYSERDA regarding all four wheeled vehicles in the municipal fleet.
There was discussion regarding the request to install a “Paychex Proximity scanner” for
the Town Highway Department and possibly the Town Hall to assist in the time and attendance
process at a monthly cost of $110.00 per unit. Highway Superintendent Drach expressed the need
for the scanner at the Highway Department, mentioning that a significant and overburdensome
amount of his time is spent on completing payroll for his department due to errors with the Paychex
time and attendance program. A retina scanner was originally installed at the highway garage;
however, it did not work well and was returned to Paychex. The new scanner should alleviate
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 8
errors and decrease the amount of time Highway Superintendent Drach spends correcting and
validating his employees’ time. The Board discussed the technical aspects of the program with
suggestions for other solutions such as upgrades to Wi-Fi. The need for a scanner at the Town
Hall was not necessary at this time but could be discussed at a later date if needed.
RESOLUTION #62 AUTHORIZE THE INSTALLATION OF ONE “PAYCHEX
PROXIMITY SCANNER” AT THE TOWN HIGHWAY
DEPARTMENT TO ASSIST IN THE TIME AND
ATTENDANCE PROCESS
Motion by Councilman Donlick
Seconded by Councilman Leach
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby authorizes the installation of one (1) “Paychex
Proximity Scanner” at the Town Highway Department to assist in the time and attendance process
for the total cost of $110.00 per month.
The Town Board discussed eligible projects for funding under the NYSERDA Clean
Energy Communities Program (CEC) grant as provided to them from the CEC guidelines. The
Highway Superintendent and Water/Sewer Superintendent were in favor of pursuing the
procurement of electric landscaping equipment such as chainsaws, weed eaters and leaf blowers.
A quote was provided by the Highway Superintendent in the amount of $12,594.00 for such
equipment. Discussion was heard including concerns regarding electric equipment and the
potential for fires, with Supervisor Williams explaining the fireproof boxes and storage of such
equipment. The Board agreed to move forward with pursuing electric equipment as an eligible
project for CEC funding.
RESOLUTION #63 AUTHORIZE THE TOWN SUPERVISOR TO PURSUE
ELECTRIC LANDSCAPING EQUIPMENT AS AN ELIGIBLE
PROJECT FOR FUNDING UNDER THE NEW YORK STATE
ENERGY RESEARCH AND DEVELOPMENT AUTHORITY
(NYSERDA) CLEAN ENERGY COMMUNITIES (CEC)
PROGRAM
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby authorizes the Town Supervisor to pursue electric
landscaping equipment, such as chainsaws, weed eaters and leaf blowers, as eligible project for
funding under the New York State Energy Research and Development Authority (NYSERDA)
Clean Energy Communities (CEC) program.
RESOLUTION #64 AUTHORIZE SUPERVISOR TO EXECUTE DISCHARGE OF
MORTGAGE BETWEEN THE TOWN AND JERI ANN
WALKER REGARDING THE 2016 TOWNWIDE
HOUSING REHABILITATION PROGRAM
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct Supervisor Williams to
execute the discharge of mortgage between the Town and Jeri Ann Walker, 655 Lime Hollow
Road, Cortland, New York, regarding the 2016 NYS Community Development Block Grant
(CDBG) Townwide Housing Rehabilitation Program (#287HR326-16), in the amount of
$28,161.35.
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 9
RESOLUTION #65 AUTHORIZE SUPERVISOR TO SIGN THE OWNER-
OCCUPIED LOAN AGREEMENT BETWEEN THE TOWN AND
GEORGE R. MOWRY AND LORI L. MOWRY FOR THE
TOWN’S 2021 COMMUNITY DEVELOPMENT BLOCK
GRANT TOWN-WIDE HOUSING REHABILITATION
PROGRAM (CDBG #287HR317-21)
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the
Owner-Occupied Loan Agreement between the Town of Cortlandville and George R. Mowry and
Lori L. Mowry, 3238 S. Cortland-Virgil Road, Cortland, New York, regarding the extension of loan
funds by the Town’s 2021 Community Development Block Grant (CDBG) Town-Wide Housing
Rehabilitation Program (#287HR317-21) for the total amount of $21,737.80.
There was a brief discussion regarding the contract between the Town and Richard Tupper.
Councilman Leach clarified that included in the vouchers approved tonight was payment for the
services of Mr. Tupper for the month of January.
RESOLUTION #66 AUTHORIZE HIRING RICHARD C. TUPPER AS A
FINANCIAL ADVISOR TO THE TOWN OF CORTLANDVILLE
FOR THE YEAR 2024
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to hire
Richard C. Tupper as a Financial Advisor to the Town of Cortlandville, effective January 1, 2024
through December 31, 2024, at a rate of $1,500.00 per month, with an option to renew his services.
RESOLUTION #67 APPROVE CHANGE ORDER NO. 1 SUBMITTED BY
COMPLETE CONSTRUCTION CONCEPTS, LLC FOR THE
GUTCHESS LUMBER PARK DEVELOPMENT – PHASE 2,
CONSTRUCTION OF CONCESSION BUILDING
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to execute
Change Order No. 1 from Complete Construction Concepts, LLC for the Gutchess Lumber Park
Development - Phase 2, Construction of Concession Building (EPF Project No. 210954), to add
one additional exterior door (total change from 8 to 9), for the cost of $1,350.00, increasing the
original total contract price from $252,175.00 to $253,525.00.
RESOLUTION #68 DECLARE A 2015 CHEVROLET 2500 PICKUP TRUCK AS
SURPLUS EQUIPMENT AND AUTHORIZE WATER/SEWER
SUPERINTENDENT TO SELL THE VEHICLE USING
AUCTIONS INTERNATIONAL
Motion by Councilman Leach
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 10
BE IT RESOLVED, the Town Board does hereby declare a 2015 Chevrolet 2500 pickup truck
(Truck #106 - VIN #1GC2KVEG0FZ528485) as surplus equipment due to it being replaced by
the purchase of a 2024 Chevy 2500 pickup truck (Truck #107 – VIN #2GC4YNE74R11809680),
and it is further
RESOLVED, the Town Board does hereby authorize and direct Water/Sewer Superintendent
Congdon to sell the vehicle using Auctions International.
Councilman Reisweber made a motion, seconded by Councilman Guido, to receive and
file the Memorandum from Town Code Enforcement Officer, Desiree Campbell, dated January
23, 2024, regarding the completed exterior property maintenance inspection of the Cortland
Mobile Home Park and violations; and the Landmark Mobile Home Park, in which no violations
were noted, resulting in a recommendation for the Town Board to approve the renewal for
Landmark Mobile Home Park. All voting aye, the motion was carried.
RESOLUTION #69 AUTHORIZE RENEWAL OF MOBILE HOME PARK PERMIT
FOR LANDMARK MOBILE HOME PARK FOR 2024
Motion by Councilman Guido
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
WHEREAS, CNY MHPS, LLC of Rochester, New York, owner, submitted a completed
application and the appropriate fee of $30.00 for the renewal of the Landmark Mobile Home Park
Permit for property located at 1030-1038 Route 13 in the Town of Cortlandville, tax map #96.09-
04-09.000, and
WHEREAS, Town Code Enforcement Officer, Desiree Campbell conducted an inspection of the
Mobile Home Park on January 11-12, 2024, and submitted her inspection report to the Town Board
for review, and
WHEREAS, no violations were noted by CEO Campbell, therefore
BE IT RESOLVED, the Town Board does hereby approve the Mobile Home Park Permit Renewal
for CNY MHPS, LLC for the Landmark Mobile Home Park for the year 2024, and it is further
RESOLVED, the Town Clerk is hereby authorized and directed to issue the Mobile Home Park
Permit, which shall be valid until December 31, 2024, at which point the permit must be renewed.
There was discussion regarding the hiring of retired Court Clerk, Susan Soule on a per
diem basis until the vacant position has been filled, to which the Board agreed to hire her at a rate
of $30.00 per hour. The Office of Court Administration (OCA) was consulted by the Town
Justices and there was no problem with hiring Mrs. Soule as her required training was up to date.
The discussion then shifted to the starting salary for the vacant full-time Court Clerk position,
initially advertised at $33,000-$39,000, and later adjusted to $38,000-$39,000. At the request of
the Town Justices, the Board considered a recommendation from OCA to offer up to $43,000
based on qualifications. It was mentioned that the Justices requested salary increases for the court
clerks during the 2024 budget process, however the request was not approved. The potential
increase in starting salary for the vacant position raised concerns about how it could impact other
employees. Councilman Leach made a motion, seconded by Councilman Guido, to discuss the
matter further, with a unanimous decision to continue advertising the position at the specified
amount of $38,000-$39,000. Councilman Donlick mentioned that the Town offers a good benefit
package with health insurance, paid time off, longevity, and NYS Retirement. The Board hoped
the position would be filled, otherwise the Board could revisit the discussion later.
RESOLUTION #70 AUTHORIZE SUPERVISOR TO HIRE SUSAN SOULE AS A
PART-TIME CONTRACT EMPLOYEE FOR THE TOWN
OF CORTLANDVILLE AS A COURT CLERK FOR
THE TOWN JUSTICES
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 11
Motion by Councilman Reisweber
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
WHEREAS, due to the retirement of Susan Soule as Court Clerk a vacancy exists for the full-time
position of Court Clerk, and
WHEREAS, the Town Board received a request from the Town Justices to hire Susan Soule as a
part-time contract employee to assist the Court when needed, and until the vacant position has
been filled, therefore
BE IT RESOLVED, at the request of the Town Justices, the Town Board hereby authorizes the
hiring of Susan Soule as a part-time contract employee for the Town of Cortlandville as a Court
Clerk for the Town Justices effective February 8, 2024, and it is further
RESOLVED, Mrs. Soule shall be paid a wage of $30.00 per hour with no benefits, and it is further
RESOLVED, the correspondence from Justice Mathey and Justice DeMarco, dated January 30,
2024, is hereby received and filed.
RESOLUTION #71 AUTHORIZE THE TOWN JUSTICES TO CONTINUE
ADVERTISING THE VACANT COURT CLERK POSITION AT
A SALARY OF $38,000-$39,000 PLUS BENEFITS
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board hereby authorizes and directs that the Town Justices continue
to advertise the vacant Court Clerk position at the salary of $38,000 - $39,000 plus benefits.
RESOLUTION #72 AUTHORIZE PAYMENT APPLICATION NO. 1 SUBMITTED
BY COMPLETE CONSTRUCTION CONCEPTS, LLC FOR THE
GUTCHESS LUMBER PARK DEVELOPMENT – PHASE 2,
CONSTRUCTION OF CONCESSION BUILDING
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to execute
Payment Application No. 1 as submitted by Complete Construction Concepts, LLC for payment
in the amount of $33,093.00 for the Gutchess Lumber Park Development – Phase 2, Construction
of Concession Building (EPF Project No. 210954), which reflects the work completed and stored
to date.
RESOLUTION #73 AUTHORIZE SUPERVISOR TO SIGN A ONE-YEAR
MUNICIPAL CONSULTING AGREEMENT BETWEEN THE
TOWN OF CORTLANDVILLE AND RESOURCE ASSOCIATES
FOR PROFESSIONAL ENGINEERING SERVICES
Motion by Councilman Guido
Seconded by Councilman Leach
VOTES: AYE – Williams, Donlick, Guido, Leach NAY – 0
ABSTAIN – Reisweber
ADOPTED
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 12
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign a
one-year Municipal Consulting Agreement between the Town of Cortlandville and Resource
Associates for professional engineering services to the Town for services as listed in the
agreement, at a rate of $200.00 per hour, effective February 7, 2024 until February 7, 2025.
RESOLUTION #74 AUTHORIZE SUPERVISOR TO SIGN THE MUNICIPAL
CONSULTING AGREEMENT BETWEEN THE TOWN OF
CORTLANDVILLE AND CHA CONSULTING, INC. FOR
PROFESSIONAL ENGINEERING SERVICES TO THE TOWN
FOR THE YEAR 2024
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the
Municipal Consulting Agreement between the Town of Cortlandville and CHA Consulting, Inc.,
for professional engineering services to the Town for the year 2024, and it is further
RESOLVED, CHA Consulting, Inc. shall be utilized for larger engineering projects as determined
by the Town.
Councilman Donlick made a motion, seconded by Councilman Reisweber, to receive and
file correspondence from Cortland County, dated February 1, 2024, regarding the Cortland County
Department of Social Services hosting a Community Resource Fair on March 12, 2024 from 10:00
a.m. to 2:00 p.m. All voting aye, the motion was carried.
Councilman Leach made a motion, seconded by Councilman Guido, to receive and file
correspondence from the New York State Public Service Commission regarding a virtual public
statement hearing being held February 13, 2024 to solicit input and comments regarding a petition
by Homer Solar Energy Center, LLC. All voting aye, the motion was carried.
RESOLUTION #75 APPOINT BRANDON GALUTZ AS A MEMBER OF THE
TOWN OF CORTLANDVILLE PARKS & RECREATION
COMMISSION TO FILL A VACATED POSITION
Motion by Councilman Reisweber
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
WHEREAS, per Town Board Resolution #18 of 2024, the Town Board appointed Brandon Galutz
as a Member of the Town of Cortlandville Parks & Recreation Commission to fill a five-year term
that will expire December 31, 2026, however he was not administered an oath of office within the
required time period resulting in a vacancy, therefore
BE IT RESOLVED, the Town Board does hereby appoint Town resident, Brandon Galutz as a
Member of the Town of Cortlandville Parks & Recreation Commission to fill the remainder of the
five-year term commencing January 1, 2024 until December 31, 2026.
RESOLUTION #76 REAPPOINT KATY WAGNER AS A MEMBER OF THE TOWN
OF CORTLANDVILLE PARKS & RECREATION
COMMISSION
Motion by Councilman Donlick
Seconded by Councilman Reisweber
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 13
WHEREAS, per Town Board Resolution #17 of 2024, the Town Board reappointed Katy Wagner
as a member of the Town of Cortlandville Parks & Recreation Commission for a five-year term
that will expire December 31, 2028, however she was not administered an oath of office within
the required time period resulting in a vacancy, therefore
BE IT RESOLVED, the Town Board does hereby reappoint Town resident, Katy Wagner as a
Member of the Town of Cortlandville Parks & Recreation Commission to serve a five -year term
commencing January 1, 2024 until December 31, 2028.
RESOLUTION #77 REAPPOINT THOMAS A. BILODEAU TO THE
CORTLANDVILLE ZONING BOARD OF APPEALS
Motion by Councilman Guido
Seconded by Councilman Donlick
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
WHEREAS, per Town Board Resolution #16 of 2024, the Town Board reappointed Thomas A.
Bilodeau as a Cortlandville Zoning Board of Appeals Member, however he was not administered
an oath of office within the required timeframe resulting in a vacancy, therefore
BE IT RESOLVED, the Town Board does hereby reappoint Thomas A. Bilodeau of 4457 Route
41, McGraw, New York, to the Cortlandville Zoning Board of Appeals for a five-year term
effective January 1, 2024 until December 31, 2028.
Councilman Leach made a motion, seconded by Councilman Guido, to receive and file
correspondence from Nick Alteri, Town Historian, dated January 15, 2024, regarding a new intern
from SUNY Cortland History Department, Mr. Matthew Rivera, who will be assisting in the
digitizing of records. All voting aye, the motion was carried.
RESOLUTION #78 AUTHORIZE SUPERVISOR TO TRANSFER FUNDS FROM
FUND BALANCES INTO ESTABLISHED RESERVE
ACCOUNTS PER THE 2023 BUDGET
Motion by Councilman Leach
Seconded by Councilman Guido
VOTES: AYE – Williams, Donlick, Guido, Leach, Reisweber NAY – 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to transfer
the following funds from fund balances into the following reserve accounts per the 2023 Budget:
- $50,000.00 from DB fund balance into Highway Equipment Capital Reserve Fund DB 231
- $15,000.00 from Water fund balance into Water Improvement Capital Reserve Fund SW 231
- $25,800.00 from Sewer fund balance into Sewer Improvement Capital Reserve Fund SS 231
With nothing further to come before the Board, Supervisor Williams requested the Board
convene to an Executive Session to discuss pending litigation and personnel, to be followed by an
Attorney-Client privilege meeting.
Councilman Guido made a motion, seconded by Councilman Reisweber, to recess the
Regular Meeting to an Executive Session to discuss pending litigation and personnel. All voting
aye, the motion was carried.
The meeting was recessed at 6:39 p.m.
Councilman Guido made a motion, seconded by Councilman Donlick, to adjourn the
Executive Session and reconvene the Regular Meeting. All voting aye the motion was carried.
The Executive Session was adjourned at 7:08 p.m.
Members of the public were invited to return to the meeting at this time.
FEBRUARY 7, 2024 TOWN BOARD MEETING PAGE 14
No action was taken.
With no further comments or discussion to be heard, Supervisor Williams adjourned the
Regular Meeting.
The meeting was adjourned at 7:08 p.m.
Respectfully submitted,
Kristin E. Rocco-Petrella, RMC
Town Clerk
Town of Cortlandville
*Note:
The draft version of this meeting was submitted to the Town Board for their review on February 27, 2024.
The final version of this meeting was approved as written at the Town Board meeting of March 6, 2024.