HomeMy WebLinkAbout11-08-2018 TB Meeting Agenda Packet - PdfTOWN OF VIRGIL
PUBLICH HEARING, BUDGET HEARING &
REGULAR TOWN BOARD MEETING
November 8th, 2018 6:00 PM
6:00 PM PUBLIC HEARING ON RAISING LOCAL LAW #4 OF 2018: RAISING SEWER RATES IN 2019
Legal Notice for LL#5
Town of Virgil LL#5 2018 Proposed LawTown of Virgil Sewer Rent Local Law
Town of Virgil Water Charges Laws
6:15 PM PUBLIC HEARING 2019 BUDGET HEARING
Legal Notice for Budget Hearing
2019 PRELIMINARY BUDGET
6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER
A.APPROVE MINUTES
1.Draft of Town Board meeting minutes dated October 11th, 2018
10-11-2018 Draft Town Board Meeting Minutes
B.AUTHORIZATION TO PAY BILLS
1.General fund Abstract of Audited Vouchers General Fund 011
2.Highway Fund Abstract of Audited Vouchers Highway Fund 011
3.Sewer District #1 Abstract of Audited Vouchers Sewer District Fund 011
4.Water District #1Abstract of Audited Vouchers Water District Fund 011
C.MONTHLY REPORTS
1.Town Supervisor’s Monthly ReportSupervisors Report- Long Form
2019 Consolidated Reserves Breakdown
2019 Reserve Activity
Bookkeepers Check Report
2.Town Clerk’s Monthly Report
Town Clerk's Report- Oct. 2018
3.Sewer District Operations Report
Camden Monthly 11.182018 Annual SPDES Report
VirgilMORdmrSubmission
4.Water District Operations Report
W2Operator's Report for Nov. 2018
5.Animal Control Officer's Report
Animal Control Officers Report 10-2018
6.Code Enforcement Officer's Report
Code Officer's Report for Oct. 2018
7.County Legislator's Report
Legislator's Report
8.Virgil Youth Commission Report
VYC-Nov. Agenda
VYC- November Minutes
9.Hope Lake Operations Report
10.Highway Superintendent's Report
Highway Superintendent's Monthly Report for Oct. 2018
Highway Large Truck Spending Report
Highway Equipment Spending Report
Highway Gas Usage Report
Highway Diesel Usage Report
C.OLD BUSINESS
1.Hope Lake Project Final Report
2.Tractor Bid Tractor Truck Results
3.Set the dates for School Committee meetings
4.Draft Letter Response to John Morse
5.Continued Discussion on Personnel Policy Draft of Propsed Personal Policy 10-2018
6.Approve Bids on Pickup Trucks
2008 Chevrolet Silverado 2500HD Pickup Truck & Plow Auction Results
2012 Chevrolet Silverrado 3500HD Pickup Truck & Plow Auction Result
D.NEW BUSINESS
1.Approve Proposed Local Law #5 of 2018, Rasing of Sewer Rents Town of Virgil LL#5 2018
Proposed Law
2.Adopt the 2019 Town of Virgil Budget 2019 PRELIMINARY BUDGET
3.Discussion on IT Needs
4.Marathon Ambulance Contract MAVAC Ambulance Service Contract 2019
5.Discussion of Clean Energy Communities Clean Energy Communites
Email on Clean Communities
6.Third Quarter Sales Tax Report Third Quarter Sales Tax Report
7.Budget Amendments Budget Amendments as of 11-08-2018
Budget Amendments Pg. 2
E.ADJOURN REGULAR TOWN BOARD MEETING
Town of Virgil
Notice of Public Hearing
NOTICE IS HEREBY GIVEN that the Town Board of the Town of
Virgil will hold a public hearing on a proposed local law to raise the
minimum sewer rent in Sewer District #1 from $100 to $115 per
quarter. The public hearing will be held on Thursday, November 8,
2018, at 6:15 pm at the Virgil Town Hall, 1176 Church Street, Virgil,
New York. All interested parties will be heard, and written comments
may be submitted prior to or at the hearing.
Alane Van Donsel
Virgil Town Clerk
TOWN OF VIRGIL
PROPOSED LOCAL LAW #5 FOR THE YEAR 2018
1. Subsection (c) section 6 of Local Law No. 2 of the year 1999 (the Sewer Rent Law) is hereby
amended to read as follows:
“(c) In the event that the product computed according to sub-section (b) above is less than
$115 then the bill shall be rounded up to $115.00 which shall be a minimum bill for each billing
period”
2. This local law shall take effect upon filing with the Secretary of State and shall be effective
for billing periods beginning January 1st, 2019.
TOWN OF VIRGIL
SEWER RENT LAWS
Local Law #2 of 1999
Summary:
Billing to be quarterly;
Payment must be made within 30 days;
Payments after 30 days must include a 10% penalty;
Rents are a lien on the property;
Sewer rent = gallons x $0.65 per 100 gallons;
The minimum bill is $50.50;
Water metering is mandatory; and
Sewer rents can only be used for certain sewer related expenses.
Local Law #2 of 2002
Summary:
Sewer rent is $0.93 per 100 gallons up to 7.750 gallons plus $0.20 per 100 gallons above 7,750
gallons; and
The minimum bill is $72.10 per quarter.
Local Law #6 of 2005
Summary:
Sewer rent is $1.28 per 100 gallons up to 7,750 gallons plus $0.20 per 100 gallons above 7,750
gallons; and
The minimum bill is $99.20.
Local law #7 of 2010
Summary:
The minimum bill is $95 for sewer rent;
If water is shut off, there will be a minimum charge of $47.50 per quarter.
Local Law # 1 of 2018
Summary:
The minimum bill is $100 per quarter for sewer rent; (There was no charge for places where
water is shut off and the bill is $47.50.)
Proposed Local law #5 of 2018
Summary:
The minimum bill will be raised from $100 to $115.
To summarize the existing laws:
Sewer Rates are:
$1.28 per 100 gallons up to 7.750 gallons
$0.20 per 100 gallons above 7,750 gallons
The minimum bill is $100 per quarter for service. If water is shut off the charge is $47.50 per
quarter.
TOWN OF VIRGIL
WATER CHARGES LAWS
Water Charges Law – Local Law #1 of 1999
Summary:
Billing to be quarterly;
Payment must be made within 30 days;
Payment after 30 days must include a 10% penalty;
Water charges are a lien on the property;
Failure to pay may result in water being shut off after 60 days without further notice;
If all fees are paid water may be reconnected for a $25 fee; and
Water charges are $0.56 per 100 gallons up to 7.750 gallons and $0.20 per 100 gallons above
7,750.
Local Law #4 of 2001
Summary:
Water charges are $0.62 per 100 gallons for the first 7,750 gallons;
The minimum water charge will be $48.05 per quarter.
Local Law #4 of 2003
Summary:
Water charges are $0.851 per 100 gallons for the first 7,750 gallons; and
If the bill is less than $64.64 the bill will be rounded up to $65.95
Local Law #6 of 2010
Summary:
The minimum bill will be $60.00 per quarter; and
If water is shut off, there will be a minimum bill of $30.00 per quarter.
Proposed Local Law #2 of 2018- This local law was not adopted
Summary:
The minimum bill would have been $65 per quarter.
To summarize the existing laws:
Water rates are $0.851 per 100 gallons for the first 7,750 gallons;
$0.20 per 100 gallons for water above 7,750 gallons;
The minimum bill is $60.00 per quarter for service; and
If water is shut off, the bill is $30.00 per quarter.
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TOWN OF VIRGIL REGULAR MEETING
October 11th, 2018
PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town
Pat Snyder, Town Clerk/Collector Alane Van Donsel, Sandy Price County Legislator, Ken Scherrieble Camden Group, Jenae Withey
W2Operators, Highway Superintendent Britt Morse, Sue Connolly & Corena Morse Virgil Youth Commission, Wes Kryger Greek Peak,
Carol Rehkugler. Jacqueline Mei, Teri Pelton, Sara Sirus
6:30 PM –THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION #18-107 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated Sept. 11th, 2018: Member Stiles moved to approve the minutes for Sept.11th,
2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
Draft of the Special Board Meeting Minutes dated Oct. 2nd, 2018: Member Stiles moved to approve the minutes for Oct. 2nd, 2018.
Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
RESOLUTION# 18-108 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR SEPT. 2018 NUMBER 010: Member Denniston moved to approve payment of the General Fund’s audited
vouchers numbered 295-323 adding in voucher 323 in the amended amount of $210.00 approving the amended amount of $18,196.45
Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HIGHWAY FUND FOR SEPT. 2018 NUMBER 010: Member Denniston moved to approve payment of the Highway Fund audited
vouchers numbered 1188-1202 in the amount of $7,323.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
RECREATIONAL AREA CAPITAL PROJECT FUND FOR SEPT. 2018 NUMBER 010: Member Denniston moved to approve payment of the
Recreational Area Capital Project Fund audited voucher number 4003-4009 in the amount of $13,361.32. Member Snow seconded
the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT #1 FUND FOR SEPT. 2018 NUMBER 010: Member Denniston moved to approve payment of the Sewer District #1
audited voucher’s numbered 2095-2105, in the amount of $6,920.00. Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None They questioned
WATER DISTRICT #1 FUND FOR SEPT. 2018 NUMBER 010: Member Denniston moved to approve payment of the Water District #1
audited vouchers 3052-3056 in the amount of $11,262.22. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR SEPT. 2018 LONG FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in
long form for September 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton , Snow, Denniston, Stiles and
Kaminski. Nays –None
TOWN CLERK’S MONTHLY REPORT FOR SEPT. 2018: Member Stiles moved to accept the Town Clerks Monthly Report for September
2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: Ken Scherrieble was present from the Camden Group. Supervisor Kaminski said that the town
has two bids for an aerator. Scherrieble said that one of the bids is for a repair of $5533.00 and the other bid is to replace the unit for
$9720. He said that since both have the same warranty of one year, he recommends rebuilding it. Member Pelton asked if the work
is done manually or by machine? Scherrieble said that it had to be done in the filed because they didn’t have the equipment.
Scherrieble said that he can get more quotes, however the town board determined that this would be considered an emergency repair.
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Member Stiles moved to accept the Sewer Districts Report. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
RESOLUTION#18-109 APPROVAL OF THE QUOTE TO REBUILD THE 10HP SUBMERSIBLE MOTOR WITH IMPELLER AT THE SEWAGE
TREATMENT PLANT: Member Stiles made a motion to approve the quote to rebuild a 10HP Submersible Motor with Impeller as an
emergency repair for $5533.00 through Volland Electric Equipment Corporation. Member Snow seconded the motion. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
WATER DISTRICT OPERATIONS REPORT: A written report was submitted by W2Operators. Supervisor Kaminski asked if there were
any questions for Jenae, there were none. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the
motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon.
Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted a written report. Price reported that she had five things
that she’d like to share. Price said that since she submitted her written report the County Legislature had appointed a new chair Kevin
Whitney, everyone that was presented voted yes, except one person. Sandy voted “no” on the county administration position. She
said the salary is $100,000 and it’s not budgeted for. Price said that the processed was done behind closed doors and many legislators
didn’t know who it was or the background of the individual. She said that there was a new rule enforced that anything discussed in
executive session, can’t be shared with another legislator. She felt this caused a lack of communication. Member Denniston asked if
the reviewing of the applications and the interviewing was done behind closed doors. Price said that she voted it down because of the
process. Stiles asked if there was a plan? Price said that wounds will have to be healed and any plans moving forward will need to be
open and done differently. She felt that there was more secrecy this time. Stiles asked if there will there be money put in the budget
for this position. Price said that she believes that there is money being put in the budget for the position. Price said that Eric Snow was
in attendance of the Emergency Preparedness training. Price hopes to see member Denniston at the workers compensation meeting.
Kaminski said that if anyone had any questions on worker compensation to relay them to Denniston. Price said that the solid waste
costs have a proposed cost increase from $65.00 to $80.00 a ton in tipping fees. It was stated that is a big jump, and it was explained
that it has to do with a large deficit at the recycling center. Highway Superintendent Morse questioned about the no electronics policy.
He is concerned that there is going to a large increase of these items being dumped all over state land. Morse suggested that rather
than not taking electronics, perhaps they can charge a fee to cover the costs. This will help with the items being dumped. Price said
that she will pass that on. Stiles asked about flow control and these items will not be able to be taken out of the county. Stiles said
that Cortland has the highest for tipping fees. Price said that she sat in on a meeting and the increase will be about the same in
surrounding counties. She said that in the past the fee was $75.00 a ton and things were better. She stated that there was no support
for control this attracted haulers and the county lost a lot to Seneca Meadows. She said that there have been site visits to other
landfills. She said the biggest problem is that Cortland County has been in the hole. She said that they are going to have to transfer
money to balance the budget. Price said they are looking to contract with Casella. She said that there are many different possibilities
and they are keeping no stone unturned. Morse asked how much it costs to use Casella, he is concerned that it might not be worth it
to take it down there. Attorney Snyder said that there used to be a market for carboard, but it hasn’t been paying lately. Stiles wanted
to know what the deal was with County Highway Superintendent. He wanted to know why The Chairmen of the Legislator got the
position? Stiles felt that it’s was a conflict of interest. Price said that out of all the people that applied for the position, he had the most
experience and he is qualified. Stiles asked if the last superintendent was an engineer? Price said yes. She said that they are paying
the new person less money. The former Superintendent was making $99,000 plus. It was stated that the State of New York determines
the District Attorneys and the County Judges salary. There will be a new deputy Highway Superintendent appointed, but it hasn’t been
done or announced. Stiles asked if that will happen this month. The Legislature will approve the appointment, but Price cannot discuss
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the persons being considered as it is a personal matter. Price did say the salary is going up. Stiles asked if was budgeted for. Price said
they will have to transfer $38,000 for the county’s savings. Member Denniston motioned to accept the County Legislators report. The
motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
VIRGIL YOUTH COMMISSION REPORT: Corena Morse of the Youth Commission submitted a written report. Supervisor Kaminski asked
the board of they had any concerns. Morse said that she hasn’t had a chance to get ahold of the Cortland City School District on the
bussing for the ski club. Member Stiles asked the Wes Kryger if Greek Peak could help with transportation. Kryger said no, because
they were not insured in that area. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded
Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: A yearend report was submitted from Hope Lake Park. It was stated that the attendance numbers
were down due to the poor water quality. Wes Kryger reported that the valves for the lake were closed and the lake is full. Kryger
said that they are switching gears and they are getting ready for Nordic center. They are asking to donations for fireworks for next
fourth of July. They do have a commitment for a Home Owners Association, Greek Peak and the Virgil Youth Commission. They are
going to get a quote, they are estimation it will cost around $4500 to $6500 for a show that will last no less than 20 minutes and no
more than 30 minutes. They think that it will cost around $5500 for a nice show. They usually use Youngs Explosives and it was stated
that it costs about $2500. Member Stiles motioned to approve the Hope Lake Operations report. Member Pelton seconded the
motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HIGHWAY DEPARTMENT SUPERINTENDENT’S REPORT: Highway Superintendent Britt Morse was present and submitted a written
report. Supervisor Kaminski commended the Highway department for doing a great job dredging the lake. He said that it turned out
really well. The only thing left is to Hydroseed the grassy areas and a little touch up areas. Member Stiles motioned to accept the
Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays:
None.
OLD BUSINESS
UPDATE ON HOPE LAKE PARK DREDGING: This item was already discussed. Highway Superintendent Morse said that he thinks there
is a little more that can be done, but not too much. The cost of the project rounded out to be about $26,000 and the initial lowest bid
from contractors was $120,000, so the town saved quite a bit of money by doing the work. Once the seeding is done, they should be
all set. It has been too wet to seed.
AUCTIONS INTERNATIONAL TRACTOR SALE RESULTS: This item is listed on Auctions International currently. The results should be
available by the nest meeting.
APPOINT A COMMITTEE FOR THE SCHOOL & DEFINE A MISSION: There was a list of names of folks that showed interest in being on
a committee to come up with a plan for the use of the Virgil School building. Supervisor Kaminski said that they will appoint all who
showed interest to the committee. He said the board of looking to offset around $57,000 in costs to maintain the building. He would
like to see two board members head up the committee. Kaminski said that they will go out for a public referendum to see if the
community wants to take over the building. He is looking for ideas to generate revenue to pay the costs of the building. He is looking
for businesses of folks who might be looking for office space. Member Stiles said that he wants the school to stay open, but he knows
that is not going to happen. Hopefully some ideas will be generated and presented to the public before the public referendum.
Member Denniston said that he will serve, although he is not sure he is the most qualified. Kaminski said that he needs him to steer
the committee and to keep the focus on the mission. Kaminski asked Denniston to Set up a night to meet and he is hoping they can
meet once a month until June, when a recommendation can be presented. And at that time, they will go out to the public for a vote.
Kaminski said that the building will have to stay vacant for one year. He is hoping to go out for a public referendum in July or August
to find out if the community want to take it over or not. He is hoping to have voting done on a Tuesday and they will state the purpose
for a vote. He said they are going to have to raise taxes. He said that it’s like buying a $57,000 debt. Member Denniston wanted to
make it clear that the goal of the committee is to make recommendations on what to do with the building and what direction to take,
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not trying to save the school. Kaminski said yes, they are looking for ideas that are outside of the box. He said it’s about the dollars
and cents at this point. Kaminski said that they need the people to let the board know what they want to do and they need to stay on
track.
DISCUSSION ON FRANCIS ROAD BRIDGE: Superintendent Kaminski said that they received no engineering proposals. He said that
Highway Superintendent Morse contacted the Unadilla Company that built the bridge. They said that their engineer can write up a
proposal and spec. They weren’t positive if they could be the engineer, but they can give specs that an engineer can sign off on.
NEW BUSINESS
RESOLUTION #18-110 APPROVE DRYDEN AMBULANCE CONTRACT: The Dryden Ambulance Company submitted a two-year contract
for $3700 for the first year and $3800 for the following year. Member Stiles motioned to approve the two-year Dryden Ambulance
contract starting in 2019. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays:
None
RESOLUTION #18-111 CORTLAND-VIRGIL SNOW PLOWING AGREEMENT 18-19: Supervisor Kaminski said that they raised the prices a
bit at budget time. Member Stiles motioned to approve the 2018-2018 Snow plowing agreement with the Cortland Enlarged City
School District. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None
DISCUSSION ON ITEMS FROM BUDGET WORKSHOP: Supervisor Kaminski said that there are a few items that came up during the
budget workshops. They are extending the Water and Sewer operators contracts, replacing the water district water meters, a sign for
the water district’s plant, preform a water district well efficiency study, preform a recommended tank inspection with a scuba diver,
buy sand for Hope Lake, replace overhead doors at the highway garage, replace a lawn mower, create a policy to cap vacation and
sick time for full time hourly employees and upgrading copiers. He said that the last budget meeting will be held next Tuesday October
16th at 6:00 PM.
EXTEND SEWER AND WATER DISTRICT OPERATORS CONTRACTS: Deputy Supervisor Stiles said that he would like to vote on the
extensions separately. There was some discussion regarding the possible extension of the water and sewer lines. Jacquie Mei who
purchased the former Foggy Goggle was wondering if there was any discussion of extending the water and sewer lines further down
RTE 392. It was stated that her property is outside the sewer and water district. If she would like the lines extended the home owners
would have to pay for it. Attorney Snyder said that to expand the lines would take a local law and a map new map would have to be
created. He said it would be quite a project. The burden would be on the home owners and it would be very expensive. Mei was
looking for an estimate. Kaminski said that the last time they extended it was 1300 feet and they were in the district. Highway
superintendent Morse said there are more concerns. He said that RTE 392 is a state road and the right of way is very limited. He didn’t
think there would be enough right of way to even consider it.
RESOLUTION #18-112 EXTEND THE CONTRACT WITH W2OPERTORS TRAINING GROUP FOR WATER OPERATIONS: Member Stiles
motioned to approve the extension of the contract with the W2Operators Training Group for the year 2019.Member Snow seconded
the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-113 EXTEND THE CONTRACT WITH THE CAMDEN GROUP LLC. FOR SEWER OPERATIONS: Member Stiles motioned
to approve the extension of the contract with the Camden Group LLC for the year 2019.Member Snow seconded the motion. Vote:
Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None Ps- extension for two years and after two years it will have to be
bid.
DISCUSSION ON WATER AND SEWER CONTRACTS: It was stated that the next time the contracts come up, they will have to go out
to bid.
RESOLUTION #18-114 SET A PUBLIC HEARING AND LOCAL LAW TO RAISE THE SEWER RATES: Supervisor Kaminski said that Attorney
Snyder will write a local law to raise the minimum sewer rate from $100 to $115. He said they will hold a public hearing at the next
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town board meeting on November 8th, 2018 at 6:15 PM. Member Stiles motioned to set a date for a public hearing on November 8th
2018 at 6:15 PM at the Virgil Town Hall, 1176 Church Street Cortland NY 13045.Member Snow seconded the motion. Vote: Ayes-
Members Snow, Denniston, Stiles and Kaminski. Nays: None
*NOTE MAKE SURE TO PUT A LEAGAL NOTICE IN THE PAPER AND POST AT THE TOWN HALL
RESOLUTION #18-115 SET A PUBLIC HEARING DATE ON THE 2019 TOWN BUDGET: Member Stiles motioned to set a date for a
budget hearing on the 2019 town budget as November 8th 2018 at 6:00 PM at the Virgil Town Hall, 1176 Church Street Cortland NY
13045.Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None
*NOTE MAKE SURE TO PUT A LEAGAL NOTICE IN THE PAPER AND POST AT THE TOWN HALL * BUDGET DUE BY NOV. 20 th GINA
DISCUSSION ON THE COUNTY SOLAR PILOT LAW: Kaminski said that the County adopted a law regarding the taxing of commercial
solar, we can either stay in the program with them or opt out. It was stated that right now the town doesn’t receive any money under
the pilot or under state law. Stiles said that if the town opts out, it doesn’t receive anything. The consensus of the board was to go
along with the county.
RESOLUTION #18-116 APPROVAL OF THE PARTICPATION OF THE TOWN OF VIRGIL IN THE COUNTY PILOT PROGRAM LOCAL LAW
#1 OF 2018 FOR CORTLAND COUNTY:
WHEREAS, the Cortland County Legislature has adopted County Local Law #1 of 2018, which law establishes a Payment in Lieu of Tax
(PILOT) Agreement program for commercial solar energy projects, and
WHREAS the County has advised the Town of Virgil and other municipalities that in order to partner with the County a town must
pass a resolution adopting the county law, and
WHEREAS the Virgil Town Board wishes to participate in the PILOT program with the County
NOW, IT IS HEREBY RESOLVED that the Town of Virgil approves and adopts the County Local Law #1 of 2018 and will participate in
the PILOT program for commercial solar projects located within the Town of Virgil. Member Stiles motioned to approve the
participation of the Town of Virgil in the County Solar law as stated in the above Resolution # #18-115.Member Snow seconded the
motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None
COUNTY POWER LINE MAPS: Supervisor Kaminski said that National Grid is looking to run a high voltage powerline through the town
of Virgil. He said that the course zig zags next to the existing poles. Kaminski said that he has a copy of the maps that identifies all the
properties that will be affected. He said that they are planning to the building that the town owns by the sewage treatment plant and
they might have to buy the building. Attorney Snyder said that he heard that they were putting this project on hold. Stiles said he
thought that the maps were old. Town Clerk Van Donsel said that County Legislator Price had dropped them off at the Town Hall.
RESOLUTION #18-117 APPROVAL OF THE 2019 TAX RE-LEVY DELINQUENT SEWER & WATER BILLS: Member Pelton motioned to
approve the 2019 Tax Re-levy of the delinquent water and sewer accounts as presented. Member Snow seconded the motion. Vote:
Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-118 SURPLUS 2008 AND 2012 HIGHWAY PICKUP TRUCKS: Highway Superintendent Morse said that the trucks have
plows, but there is no sander with the 08. Morse said that they three sanders that are older. Kaminski said that they will review the
bids at the next month’s meeting. Member Stiles motioned to approve surplusing the 2008 Chevy Silverado 2500 regular cab long box
and 2012 2012 Chevy Silverado 3500 regular cab long box. Member Snow seconded the motion. Vote: Ayes-Members Snow,
Denniston, Stiles and Kaminski. Nays: None
RESOLUTION #18-119 APPROVAL TO GO OUT TO BID FOR A NEW PICKUP TRUCK FOR THE HIGHWAY DEPARTMENT: Superintendent
Morse said that he has a state bid price of $35,958.00 with a plow. It has an 8-foot Weston plow. It was asked of Morse how it will be
paid for. Morse said that there is $18,000 from the last auction that went into the machinery fund. Morse thought that they will be
able to pay for it this year. Stiles asked if it will be able to come out of this year’s budget, Morse thought it would. It was stated that
they needed to be receive the truck by the by December 15th meeting. Stiles stated that this truck will replace the current Highway
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Superintendent’s truck and they will be using it to replace two trucks It was stated that the new truck will have a crew cab, so the men
can ride in it and they won’t have to use an additional truck. Member Stiles motioned to approve going out to bid for one new truck
to replace the 2008 and 2012 trucks that are being surplused. Member Snow seconded the motion. Vote: Ayes-Members Snow,
Denniston, Stiles and Kaminski. Nays: None
FURTHER DISCUSSION ON EMPLYEE BENEFITS: Supervisor Kaminski said that Member Denniston submitted a proposal regarding
the cap on sick and vacation time for hourly employees. Kaminski said that the town pays an absorbent amount of sick and vacation
time. Member Denniston said that he sent a draft earlier. He is proposing several amendments. He said that vacation time will be
based on years of service and there will be changes to time for personal and sick leave. He is proposing to create one bank for time
off. He said employees can use that bank of hours throughout the year and totals from the previous year can be rolled over, up to
200 hours or five weeks, this includes personal, sick and vacation time. After ten years of service a week will be added and after 20
years an additional week will be added. Major death or disability allowance of 1040 hours can be rolled over, with a stipulation that
it can only be used while they are an employee. This is separate from the town’s current rate of pay. The Highway Superintendents
current time will be banked. They are looking to adopted this on January 1st. The board wanted to make sure that the employee’s
read it and the board will talk to them. Attorney Snyder said that he will give his feedback on this as well. Community member Sara
Sirus asked if the policy addressed maternity leave? The board said that was a good point.
FURTHER DISCUSSION REGARDING THE FORMER HIGHWAY SUPERINTENDENT: Supervisor Kaminski said that the former Highway
Superintendent feels he was over charged $960. for insurance. Kaminski said that he will get with the bookkeeper and look into this
and he will get back to the town board letting them know if there is any merit to his claim. Kaminski knows that there are two levels
on the plan, a family plan and a single plan. Kaminski said that they didn’t offer a couple’s plan, but couples paid less on the former
plan. Kaminski said that John More had a family plan. He never switched to the married couples plan and not the family plan.
With no further business to discuss, Member Stiles moved to adjourn the meeting at 7:35PM. Member Snow seconded the Motion.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk
TOWN OF VIRGIL
2019 CONSOLIDATED RESERVES BREAKDOWN
DATE ACTION
Building Fund &
Repair Rserve
Transfer
Station Reserve
Equipment
Reserve
Sewer Repair
Reserve
Water Repair
Reserve
Unemployment
Reserve
General Fund
Retirement
Reserve
Highway Fund
Retirement
Reserve Total
196,548.05$ 66,654.69$ 20,952.37$ 44,205.65$ 244,781.63$ 6,685.40$ 18,170.12$ 16,933.06$ 614,930.97$
8/1/18 Interest 33.38$ 11.32$ 3.56$ 7.51$ 41.57$ 1.14$ 3.09$ 2.88$ 104.45$
8/3/18 ID fees 495.00$ 495.00$
196,581.43$ 67,161.01$ 20,955.93$ 44,213.16$ 244,823.20$ 6,686.54$ 18,173.21$ 16,935.94$ 615,530.42$
9/1/18 Interest 33.38$ 11.40$ 3.56$ 7.51$ 41.58$ 1.14$ 3.09$ 2.88$ 104.54$
9/4/18 ID fees 342.00$ 342.00$
196,614.81$ 67,514.41$ 20,959.49$ 44,220.67$ 244,864.78$ 6,687.68$ 18,176.30$ 16,938.82$ 615,976.96$
TOWN OF VIRGIL, NEW YORK OCTOBER, 2018
and payment of which are otherwise provided for by Law:by me in connection with my office during the month stated above, excepting only such fees and moneys the application
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
TO THE SUPERVISOR:
TOWN CLERK'S MONTHLY REPORT
PAGE 1
A1255
10 DECALS 20.83
1 CERTIFIED COPIES 10.00
30.83TOTAL TOWN CLERK FEES
A1270
68 PHOTO ID FEE 732.00
732.00TOTAL A1270
A1550
1 DOG IMPOUNDS/ADOPTIONS 30.00
30.00TOTAL A1550
A1670
4 POSTAGE 49.95
1 FAX MACHINE USEAGE 0.50
50.45TOTAL A1670
A2110
1 ZONING BOOKS 275.00
275.00TOTAL A2110
A2115
1 SITE PLAN REVIEW 250.00
250.00TOTAL A2115
A2544
43 DOG LICENSES 411.00
411.00TOTAL A2544
A2590
3 BUILDING PERMITS 175.00
175.00TOTAL A2590
A2655
7 PHOTOCOPIES 1.75
1.75TOTAL A2655
A2770
5 MISCELLANEOUS 7.00
7.00TOTAL A2770
OCTOBER, 2018
TOWN CLERK'S MONTHLY REPORT
page 2
DISBURSEMENTS
1,963.03PAID TO SUPERVISOR FOR GENERAL FUND
362.17PAID TO NYS DEC FOR DECALS
51.00PAID TO AG & MARKETS FOR DOG LICENSES
2,376.20TOTAL DISBURSEMENTS
NOVEMBER 2, 2018
STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL
I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Town Clerk
, SUPERVISOR
JOHN P. KAMINSKI
9008 State Rte. 13 Phone 315-245-4444
Camden, NY 13316 Fax: 888-907-3020
info@camdengroupusa.com
November 5, 2018
Town of Virgil, Wastewater Treatment Plant Operations for October 2018
Wastewater Treatment
Facility
Average daily flow (Million Gallons / day) .033218
Sampling
BOD influent 207 BOD effluent 0 Permit limit 15
TSS influent 515 TSS effluent 4 Permit limit 15
NH3 influent 18.8 NH3 effluent 0 Permit limit 2.0
Chlorine
Residual
N/A C12 effluent 0.24 Permit limit .35
Fecal N/A Fecal effluent <1 Permit limit 200/400
Ø Facility wasted approximately 57,000 gallons of sludge. We sent out 16,000 gals
of stabilized sludge to City of Ithaca.
Ø The facility had a DEC inspection on October 30th. This went really well, attached
is the inspection report.
Ø #2 air-o-lator is in the process of being repaired. ETA for this repair is 4 to 6
weeks. #1 air-o-lator is running okay, did have one issue with it tripping breaker.
We have been tracking amps and they are remaining the same 29, 29, 30 amps on
each leg of power should be at 27 amps max.
Ø Camden Group has provided estimates to the Board for the sludge holding tank.
Please let us know if you need further assistance before moving forward.
Ø Cleaned Oxidation Ditch walls throughout the month.
Ø Performed PM on all equipment as required.
Ø Performed housekeeping.
Ø The facility performed well within summer permit. We are now in our winter
permit.
Ø Lawn has been mowed and trimmed for last time of year.
Ø System looks good.
DMR Copy of Record
Permit
Permit #:NY0027197 Permittee:VIRGIL (T) SD#1 Facility:VIRGIL (T) SD#1 WWTP
Major:No Permittee Address:1176 CHURCH STREET
CORTLAND, NY 13045
Facility Location:2000 ST RTE 392
VIRGIL, NY 13045
Permitted Feature:001
Receiving Water (Ambient)
Discharge: 001-M
Town of Virgil Sewer District #1 WWTP
Report Dates & Status
Monitoring Period:From 09/01/18 to 09/30/18 DMR Due Date:10/28/18 Status:NetDMR Validated
Considerations for Form Completion
Principal Executive Officer
First Name:Kenneth Title:President Telephone:315-245-4444
Last Name:Scherrieble
No Data Indicator (NODI)
Form NODI:--
Parameter Monitoring Location Season #Param. NODI Quantity or Loading Quality or Concentration # of Ex.Frequency of Analysis Sample Type
Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units
00010 Temperature, water deg. centigrade 1 - Effluent Gross 0 --
Sample =22 04 - deg C
0
01/01 - Daily GR - GRAB
Permit Req. Req Mon DAILY MX 04 - deg C 01/01 - Daily GR - GRAB
Value NODI
00056 Flow rate 1 - Effluent Gross 0 --
Sample =29553 07 - gal/d
0
99/99 - Continuous MT - METER
Permit Req.<=80000 MO AVG 07 - gal/d 99/99 - Continuous MT - METER
Value NODI
00300 Oxygen, dissolved [DO]1 - Effluent Gross 1 --
Sample =7 19 - mg/L
0
01/30 - Monthly GR - GRAB
Permit Req. >=7 MINIMUM 19 - mg/L 01/30 - Monthly GR - GRAB
Value NODI
00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 1 --
Sample =2 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. <=5 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00310 BOD, 5-day, 20 deg. C G - Raw Sewage Influent 0 --
Sample =1700 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00400 pH 1 - Effluent Gross 0 --
Sample =7 =8 12 - SU
0
01/01 - Daily GR - GRAB
Permit Req. >=6 MINIMUM <=9 MAXIMUM 12 - SU 01/01 - Daily GR - GRAB
Value NODI
00530 Solids, total suspended 1 - Effluent Gross 1 --
Sample =4 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. <=10 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00530 Solids, total suspended G - Raw Sewage Influent 0 --
Sample =216 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00545 Solids, settleable 1 - Effluent Gross 1 --
Sample <0.1 25 - mL/L
0
01/01 - Daily GR - GRAB
Permit Req. <=.1 DAILY MX 25 - mL/L 01/01 - Daily GR - GRAB
Value NODI
34726 Nitrogen, ammonia, total [as NH3]1 - Effluent Gross 0 --
Sample =0.15 19 - mg/L
0
01/30 - Monthly GR - GRAB
Permit Req. <=2 MO AVG 19 - mg/L 01/30 - Monthly GR - GRAB
Value NODI
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample =0.11 19 - mg/L
0
01/01 - Daily GR - GRAB
Permit Req. <=.35 DAILY MX 19 - mg/L 01/01 - Daily GR - GRAB
Value NODI
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample =1 =1 4Y - #/100L
0
Permit Req. <=200 30DAVGEO <=400 7 DA GEO 4Y - #/100L
Value NODI
81010 BOD, 5-day, percent removal K - Percent Removal 0 --
Sample =100 23 - %
0
01/30 - Monthly CA - CALCTD
Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD
Value NODI
81011 Solids, suspended percent removal K - Percent Removal 0 --
Sample =98 23 - %
0
01/30 - Monthly CA - CALCTD
Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Edit Check Errors
No errors.
Comments
Attachments
Name Type Size
VirgilMOR.pdf pdf 826992
Report Last Saved By
VIRGIL (T) SD#1
User:admin@camdengroupusa.com
Name:Cindy Cameron
E-Mail:admin@camdengroupusa.com
Date/Time:2018-10-21 21:17 (Time Zone: -04:00)
Report Last Signed By
User:info@camdengroupusa.com
Name:Kenneth Scherrieble
E-Mail:info@camdengroupusa.com
Date/Time:2018-10-21 21:18 (Time Zone: -04:00)
131 Port Watson Street, Cortland New York, 13045
Office: 607-753-1477 Fax: 607-753-1479 www.w2oJenae@outlook.com
November 5, 2018
Mr. John Kaminski
Town of Virgil Supervisor
1176 Church Street
Cortland, NY 13045
Re: October Operations Report for the Town Water System
Mr. Kaminski and Virgil Town Board Members,
All samples for this month came back normal.
We replaced a leaking water meter at unit 15F. There are two meters in the system that we cannot read,
we will be looking at those to see what repairs are needed.
We will be putting out hydrant stakes in the system in preparation for winter.
Sincerely,
Jenae Withey
LEGISLATORS MONTHLY REPORT FOR NOVEMBER 2018
At the 34th Anniversary of the Harford Senior Center I presented a recognition certificate to Joyce Van Deweert who has
been the site manager since the first day. Her caring and dedication is most admirable. When you see Joyce give her a
big thank you. My guest on November 14th at noon will be Courtney Stafford who will speak about emergency
preparedness for seniors.
The CCTVS meeting will be on November 13th at 7:00 in room 304 of the County Office Building. There will be a
presentation from PESH.
All municipal leaders are encouraged to attend,
Sales tax receipts for the year are up. Third quarter payments were approved for a total of $2,105,378.93 with Harford
receiving $78,328.63 and Virgil $216,178.71.
The Tipping fee at the county. landfill was raised from $65 to $80 per ton. This was a necessity to cover losses. I voted
yes. This increase is a big jump which caused me to spent time thinking about the pros and cons. I finally decided that it
was better to have the users pay rather than the taxpayers on their tax bill. Greater users will pay more even if they're
are exempt from county taxes.
What seems to be a annual event of reviewing the mileage reimbursement was discussed and cussed yet again. After
many amendments and different suggestions, it was sent back to committee for more work.
A local law overriding the tax levy limit was passed. This is a safeguard that I've always voted for in the past. I along with
four others voted no this time because we haven't seen anything of the county budget yet. I felt this was premature and
I would have considered supporting it in November or December after the budget is made public.
Tompkins Cortland Community College has a cash flow problem due to low enrollment. Their payback on the loan for
the athletic facility was reduced by $88,000. Unfortunate but necessary.
Is there anything I should be aware of or doing!
Thought for the month:
Remember that not getting what you want is sometimes a wonderful stroke of luck. ~~Dalai Lama.
Sandy Price
Youth Commission
November Minutes
11/6/2018
Attendance: Sue Connelly, Cassondra Morse, Corena Morse, Arielle Brown,
Jennifer Stiles, Sarah Dovi
Minutes for October were read and approved
Treasurer's Report: Money was moved from the checking into a money market
account.
Current Checking: $1,053.33
Money Market: $24, 988.27
Balance of Town Funds: $3.35
Outstanding Before and After School funds: $ 710.00
Old Business:
1.Ski Club information was presented by Amanda Peck at school on October
30th. Packets are also available at the town hall.
2.Halloween Costume Parade and Contest:
-We had 10 families a total of 13 children, it was a little lower than we
were hoping for but with the weather and the late change of venue we
were pleased.
-Every child who came went home with a $10.00 gift certificate to
either Ship Wreck or Cort-lanes
-Having the officers there was a nice addition and the children enjoyed
it.
-Next year we hope to try to involve more of the community in the Fall
Event
New Business:
1.Caroling- It will be December 19th. Jen Stiles is going to organize it and get
the information out to people. We will have hot cocoa and cookies for the
children. She is also going to request that families bring their own
flashlights as the headlamp we purchased do not always work.
2.PTO- Bingo and Baskets in March. Some of us will go to see how it is run and
hopefully it will be something that we will be able to offer in the future. We
would just need to figure out where to hold it.
3.Butterfly Garden: This is not something we are interested in at this time.
The garden club can go ahead with the planting if they would like.
Other:
1.Virgil Family Lights Contest: Cassondra would like to organize a Christmas
lights contest for Virgil Residents. She will go ahead and organize this and
get the information out to the community.
2.Arielle Brown: Wanted to let the Youth Commission know that she is putting
in a proposal to the PTO to have the remaining PTO funds given to the Youth
Commission with the stipulation that it is to be set aside and used only for
the playground. If her proposal were to be the one to “win” the vote she was
very clear it was to go towards a “playground” for the children of the
community.
3.Corena needs to check with the town lawyer about the liability of a town
playground.
4.Ice Cream Social in January: we did not hear back from Linda on a date. Sue
will follow up with Linda
Meeting ended at 6:50
Our Next Meeting will be December 4th
Town Highway Superintendents Monthly Report
October at the highway department wasn’t very entertaining but we did manage
to get a lot done. We have the salt shed full with sand and salt ready incase the snow
starts to fly, all the turn arounds in town have been taken care of so that we don’t have
any problems when it does snow. The guys have been on the dirt roads in town patching
pot holes and also finishing up some last minute ditching. With all the rain of late we
have had a chance to get all our trucks suited up for winter and make sure all sanders
and plows are functioning properly.
Britt Morse
Town of Virgil Highway Supt.
Truck Cost Worksheet
2007 International 2012 International 2015 Westernstar 2018 Westernstar Column1
16,068.35$ 4,779.16$ 325.69$ -$ 2017 Cost
1,694.77 105.00$ 1,488.58$ 367.58$ January
252.86 947.86$ 407.70$ 125.00$ February
83.74 115.63$ March
77.28$ April
161.74$ May
June
July
August
September
October
November
December
18,099.72$ 5,832.02$ 2,576.62$ 492.58$ 2018 Cost to Date
Truck Cost Worksheet
08 Silverado 1 Ton Dump 12 Silverado 14 Silverado 13 International T.S Column1
1,530.39$ 2,770.18$ 2,405.08$ 1,125.67$ 2,407.26$ 2017 Cost
140.83$ 53.84$ 194.40$ 194.40$ 678.07$
29.72$ 40.70$ 14.04$ 492.20$ 38.40$
69.39$ 103.36 651.23$ 38.98$
102.20$ 230.16$ 375.14$ 269.75$
396.46$
455.96$
1,461.86$
471
1,872.53$ 3,198.24$ 6,425.17$ 2,121.00$ 3,123.73$ 2018 Cost to Date
Equipment Spending Sheet
Grader Badger Water Truck Roller Brush Mower
1,226.36 2,711.02 1,060.44 4,673.94 449.91
207.86 79.99
1,434.22$ 2,711.02$ 1,060.44$ 4,753.93$ 449.91$
Equipment Spending Sheet
Force Feed Loader Column1
12.41 2017 Cost
24.74 January
287.78 February
91.09 March
April
May
June
July
August
September
October
November
December
416.02$ Total cost to date
Gasoline
Highway Department Fire Department TOTAL
Recorded Used 234.9 gallons 52.3 gallons 287.2 gallons
Actual odometer reading 234.9 gallons 52.4 gallons 287.3 gallons
Difference of -0.0 gallons -0.1 gallons -0.1 gallons
Starting Odometer On 10/9/2018- 35,915.1 On 10/9/2018- 1,572.9
Ending Odometer On 11/5/2018- 36,149.9 On 11/5/2018- 1,625.3
DIESEL
Highway Department Fire Department TOTAL
Recorded Used 1,196.3 gallons 12.7 gallons 1,209.0 gallons
Actual odometer reading 1,196.6 gallons 12.7 gallons 1,209.3 gallons
Difference of -0.3 gallons 0.0 gallons -0.3 gallons
Starting Odometer On 10/9/2018- 112,025.0 On 10/9/2018- 3,129.1
Ending Odometer On 11/5/2018- 113,221.6 On 11/5/2018- 3,141.8
Draft 10/8/18
Town of Virgil, highway department personal policies, rules and regulations.
1. Working Hours. Working hours will be set by the highway superintendent and will be
governed by the season of the year. A work week is Forty (40) Hours. An employee who is
unable to show up for work is to notify the highway superintendent as much in advance of
starting time as is possible under the circumstances.
2. Probationary status. New employees shall work as probationary employees for 90 days,
the highway superintendent may terminate with in that period (the 90 days) if not suited for the
job. After this period, you will be eligible for these benefits (if they are offered).
1. Health Insurance
2. Retirement
a. Full time {Mandatory}
b. Part time {Optional}
3. Overtime Pay. Overtime will be paid time and one half hour, over forty (40) hrs in a
work week(Monday - Sunday). Holiday, Vacation, Personal, Sick and Comp. time will be
counted as time worked. Or may be compensated by time off at the discretion of the highway
superintendent.
4. Compensatory time off. Is up to the discretion of the highway superintendent.
Compensatory time off will be used in place of payment of overtime. The time taken will equal
the time and one-half. No cap on banking compensatory time.
5. Vacations. Employees shall be entitled at vacation as follows: Two (2) weeks per year
after One (1) year service. Three (3) weeks per year after Ten (10) years of service. Four (4)
weeks per year after twenty (20) years of service. Employees will be encouraged to take
vacations during summer months and vacations from October 1 st to May 1st. will be permitted at
the discretion of the highway superintendent. Employees with seniority shall be given prefence,
if there is a need for workmen during certain periods.
6. Emergency Leave. Three days for any death in the employee’s family. (spouse, children,
father, mother, sister , brother, spouse’s father and mother and grandparents)
7. Paid Time Off – Employees shall be entitled to paid time off (PTO) to be used for
scheduled vacations, personal time or sick time. All PTO will be accrued January 1 st of the
effective year, or prorated by pay period, for new employees completing their probationary
period after January 1. PTO may be used beginning after the probationary period ends. Accrual
will be based on time of service as follows:
Years of Service Allocated hours of PTO
1-9 200
10-19 240
20+ 280
At the discretion of the supervisor, scheduled vacations may be amended or revoked if
an employee fails to maintain enough PTO hours to cover the requested time during a calendar
year.
Hours of PTO not used during the effective calendar year may be banked and maintained
separately for use in the event of an extended duration medical leave or period of disability, to a
maximum of 1040 hours. Upon the retirement or separation as an employee of the town,
employees will be eligible to be reimbursed for remaining PTO or banked hours, up to a
maximum of 320 hours, at a rate equal to the employees hourly wage at the time of separation.
8. Holidays. Employees shall be entitled to the following holidays off with pay.
New years day, Good Friday Day, Memorial Day, Labor Day, Christmas Day, Thanksgiving
Day and the day following in lieu of Martin Luther King Day, Independence Day and the other
Four (4) work days of the week in in which Independence Day is celebrated in lieu of Presidents
Day, Columbus Day, Election Day and Veterans Day. And One (1) Floating Holiday day.
9. Personal and sick Leave. Employees are entitled to Twelve (12) days of paid sick leave
and six (6) days od paid personal leave after completing the probationary employment period;
there is no cap on accumulating sick time. Employees desiring time off shall when possible,
submit request in advance to their immediate supervisor. No limit on sick time accumulations.
10. Use of Town Vehicles and Equipment. No town vehicles or equipment shall be used by
employees for personal business and no personal vehicle shall be used for town business except
when authorized by the highway superintendent.
11. Licensing. Employees whose duties required the operation of motor vehicles and
equipment shall possess a minimum class 3 cdl or other appropriate nys driver’s license to
operate such motor vehicle and other equipment.
12. Safety. Report all injuries, no matter how slight, to your supervisor immediately and any
unsafe conditions. Employee is prohibited from operating any truck, equipment or other
equipment unless specifically authorized to do so by their supervisor. Safety guards installed in
hazardous areas and on machines are not to be removed. Safety shoes are to be worn at all times
while on the job. Safety glasses, gloves, rain gear and boots are to be worn where applicable.
Hard hats and safety vests must be worn at all times when outside of any town vehicles or
equipment. (all safety equipment is provided by the town) The town will provide one (1) pair of
safety shoes and a $150 clothing allowance per calendar year.
13. General work rules. The following actions are grounds for disciplinary action including
termination.
a) Intoxication or drinking and substance usage while on the job.
b) Unitized use of town property. i.e. machinery, supplies and town property without
permission of your supervisor.
c) Sleeping on the job.
d) Frequent tardiness.
e) Irregular attendance or unreported absences.
f) Falsifying records, reports or application for employment with the town.
g) Insubordination, refusal or failure to obey instructions.
h) Fighting
i) Violation of health rules and safety rules.
j) Leaving the town without permission during work hours.
k) Personal cell phone usage is prohibited during scheduled work hours.
Adopted by Town board October 8, 1998
Amended date?
INVOICE NO.
DATE
CUSTOMER
TO:SHIP TO:
Salesperson Customer PO#DCMO
Contract Contract Item Option
Discount %
Contract
Discount %
Manufacturer's
Bid Assistance
PAYMENT
TERMS
MH 2018-132 21B 5%INCL Net 30
VIN#STK#
QTY ITEM # UNIT PRICE DISCOUNT NET TOTAL
1 CK25753 $ 26,500.00 $ 26,500.00
1 ___ $ 2,800.00 $ 140.00 $ 2,660.00
1 01U $ - $ - $ -
1 1WT $ - $ - $ -
1 A91 $ - $ - $ -
1 AE7 $ - $ - $ -
1 AQQ $ - $ - $ -
1 DD8 $ - $ - $ -
1 DPN $ - $ - $ -
1 GEH $ - $ - $ -
1 GT5 $ - $ - $ -
1 H2R $ - $ - $ -
1 IOB $ - $ - $ -
1 KW5 $ - $ - $ -
1 L96 $ - $ - $ -
1 MYD $ - $ - $ -
1 NE1 $ - $ - $ -
1 NZ4 $ - $ - $ -
1 NZZ $ - $ - $ -
1 PCR $ 360.00 $ 18.00 $ 342.00
1 PYN $ - $ - $ -
1 QXT $ 200.00 $ 10.00 $ 190.00
1 R9Y $ - $ - $ -
1 TGK $ 425.00 $ 21.25 $ 403.75
BRITT MORSE
Wheels, 17" x 7.5" (43.2 cm x 19.1 cm) full-size, steel
spare
Underbody Shield, frame-mounted shields
WT Fleet Convenience Package (Double Cab only)
Wheels, 17" (43.2 cm) steel
Tires, LT265/70R17E all-terrain, blackwall
Fleet Free Maintenance Credit
Special Paint, Solid, one color
Mirrors, outside heated power-adjustable vertical
trailering, upper glass, manual-folding and extending,
Black;
Mirror, inside rearview auto-dimming
Dark Ash with Jet Black Interior Accents, Cloth seat
trim
Audio system, Chevrolet Infotainment System with 7"
diagonal color touch-screen, AM/FM stereo
Alternator, 220 amps
Engine, Vortec 6.0L Variable Valve Timing V8 SFI, E85-
compatible, FlexFuel
Transmission, 6-speed automatic, heavy-duty,
electronically controlled
Emissions, Connecticut, Delaware, Maine, Maryland,
Massachusetts, New Jersey, New York
Dir.716-206-1746
Fax 716-685-1746
TOWN OF VIRGIL
Special Paint - UNRIPPENED GREEN
October 9, 2018
5111 Transit Rd
Joe Basil Chevrolet, Inc.
Depew, NY 14043
michaelh@joebasilchevrolet.com
[123456]
[Contact Name]
[Company Name]
[Street Address][Street Address]
Seats, front 40/20/40 split-bench, 3-passenger, driver
and front passenger recline
GVWR, 9500 lbs. (4309 kg)
Rear axle, 4.10 ratio
Remote Keyless Entry
[City, ST ZIP Code]
[Phone]
[City, ST ZIP Code]
Remote Locking Tailgate
[Phone]
2019 Chevrolet Silverado 2500HD 4WD
DESCRIPTION
virgilgarage@frontier.com
Work Truck Preferred Equipment Group
Crew Cab Package
SALES QUOTE
1 of 2
1 TRW $ - $ - $ -
1 VK3 $ - $ - $ -
1 VYU $ 385.00 $ 19.25 $ 365.75
$ - $ - $ -
$ - $ - $ -
1 ___ $ 445.00 $ 22.25 $ 422.75
1 ___ $ 5,225.00 $ 261.25 $ 4,963.75
$ - $ - $ -
1 DELIVERY $ 110.00 $ - $ 110.00
$ - $ - $ -
$ - $ - $ -
$ 352.00
SUBTOTAL $ 35,958.00
SALES TAX $ -
TOTAL $ 35,958.00
Name Title Date
Sign Revised 10/9/2018 15:56
THIS QUOTE SERVES AS YOUR ACKNOWLEDGMENT THAT THIS ORDER HAS BEEN REVIEWED FOR ACCURACY AND DEEMED CORRECT.
Provision for cab roof-mounted lamp/beacon
License plate kit, front
Snow Plow Prep Package
Please Make Checks Payable to Joe Basil Chevrolet, Inc
Thank you For Your Business
TOTAL DISCOUNT
HighLighter™ LED Mini-Lightbars, Solid color,
permanent mount, Clear dome, Amber LEDs
REGION 1
NON EOM EQUIPMENT
Western 8’0 Pro Plus installed with Hand Held
Controller and night Hawk Headlamps installed
2 of 2
Central New York Regional Planning & Development Board
126 N. Salina St., 100 Clinton Square, Suite 200, Syracuse, New York 13202 • Tel. (315) 422-8276 • Fax: (315) 422-9051
James J. Murphy, Jr., Chairman David V. Bottar, Executive Director
Serving the Counties of Cayuga, Cortland, Madison, Onondaga and Oswego
www.cnyrpdb.org mail@cnyrpdb.org
Clean Energy Communities
NYSERDA’s Clean Energy Communities program provides grants, technical assistance, and recognition to
local governments that demonstrate leadership in the area of clean energy. Municipalities that accomplish 4 of
10 High Impact Action items can become designated as a Clean Energy Community, eligible for a grant with
no local cost share. The CNY RPDB is available as Clean Energy Community Coordinator to provide free
assistance throughout this process. Available grants to Central New York municipalities are as follows:
Municipality size by
Population Block 1 Awards Block 2 Awards Block 3 Awards*
Large (40,000+) 0 of 2 at $250,000 each 0 of 2 at $150,000 each $5,000
Small or Medium
(0-39,999) 0 of 4 at $100,000 each 0 of 10 at $50,000 each $5,000
*100 Block 3 grants are available throughout the state, with a maximum of 25 per region. Eleven have already
been reserved in CNY. Qualified municipalities need only submit a CEC Grant Application document and W-9
form by email to cec@nyserda.ny.gov to reserve their funds.
Participating
Municipalities in
Central New York
To date, there are 107 participating
municipalities in Central New York.
29 CNY municipalities have been
designated CECs, receiving
$1,755,000 in NYSERDA grants.
High Impact Action Items
1. Benchmarking
Pass a resolution to make energy use information available to the public on the internet on an
annual basis for municipal buildings over 1,000 square feet, OR pass legislation requiring
benchmarking by owners of commercial and multifamily buildings 25,000 square feet or larger.
Utilize Energy Star’s Portfolio Manager tool online to collect and analyze data.
2. Clean Energy Upgrades
Reduce municipal building emissions by 10% through clean energy upgrades or renewable
energy projects completed since January 1, 2014.
3. LED Street Lights
Convert at least 50% of cobra-head luminaires to LED, a minimum of 10 lights.
4. Clean Fleets
Install at least one CNG fueling station or EV charging station with two or more Level 2 charging
ports, OR deploy at least one EV or CNG vehicle in the municipal fleet.
5. Solarize
Directly participate in a solarize campaign(s) since 1/1/2014 with at least 10 new installations
due to the campaign(s).
6. Unified Solar Permit
Adopt the revised NYS Unified Solar Permit (released in October 2016), a streamlined building
and electrical permit for rooftop solar PV systems of 25 kW or smaller.
7. Energy Code Enforcement Training
Participate in NYSERDA’s approved Code Enforcement Training program. For large
municipalities, this includes two plan reviews and two onsite inspection of current building
projects. For small/medium municipalities, the Code Enforcement Officer must participate in a
day-long training series including both residential and commercial workshops.
8. Climate Smart Communities Certification
Become a Certified Climate Smart Community at the Certified Bronze, Silver, or Gold level.
9. Community Choice Aggregation
Adopt legislation authorizing an opt-out CCA program with 100% renewable electricity provided.
10. Energize NY (PACE) Finance
Adopt PACE financing (for municipalities with tax lien authority only).
Folks,
Here's some info for your files should the Town decide to move forward with this NYSERDA initiative and
apply for grants.
Kevin
On Thursday, November 1, 2018 8:14 AM, Amanda Mazzoni <amazzoni@cnyrpdb.org> wrote:
Good morning Kevin,
Congratulations on NYSERDA approval for the energy code training action for Cortlandville, Virgil, and
Harford! Each of these communities has now earned credit for completing one of the ten high impact
actions as part of the Clean Energy Communities program. Are things moving forward with these
communities in adopting the new version of the Unified Solar Permit? Any interest in the other actions
(see attached handout)?
Thanks,
Amanda
Amanda Mazzoni
Senior Planner
Central New York Regional Planning & Development Board
126 North Salina Street, Suite 200
Syracuse, NY 13202
(315) 422-8276 x1215