The URL can be used to link to this page

Home My WebLink About1 - Agenda FinalFINAL Cortlandville Town Board Agenda December 20,2023 -5:00 p.m. Held in Person at the Raymond G.Thorpe Municipal Building ZOOM (view only)Register Here Pledge Allegiance to the Flag PUBLIC HEARING:1.Aquifer Protection Permit of Hospitality Restaurant Group regarding the demolition of an existing structure and construction of a new drive-thru style restaurant (Taco Bell)located at 860 Route 13,Tax Map 95.20-02-04.000 2.A proposal by Racker,formally known as Franziska Racker Centers,to establish a community residential home to be located at 3266 Walden Oaks Blvd.,Tax Map # 106.05-01-24.000. a.Open the Public Hearing b.Town Clerk to read Legal Notice c.Privilege of the Floor d.Close the Public Hearing Per Town Policy,there is a five minute limit per speaker ____________________________________________________________________________ A.Call the Meeting to Order B.Approve the Minutes B-1 Town Board Minutes of December 06,2023. B-2 Receive &file the Planning Board Minutes of November 28,2023. B-3 Receive &file the Zoning Board Minutes of November 28,2023. B-4 Receive &file the Parks and Recreation Commission Minutes of October, 2023. C.Purchase Orders C-1 P.O.#0221 to Ferguson Enterprises,DBA Pollard Water in the amount of $3,460.00 for the emergency purchase of a pipe locator for the Water & Sewer Department. FINAL C-2 P.O.#0224 to Ferguson Enterprises,DBA Pollard Water in the amount of $3,497.30 for a pipe locator for the Water &Sewer Department. D.Budget Transfers (when needed) E.Authorization to Pay the Bills F.Privilege of the Floor (each speaker is limited to five minutes) G.Reports G-1 Cortland County Legislature: G-2 Other Town Boards or Committees: G-3 Presentations to the Board: John McNerney to present Gutchess Lumber Sports Complex Planning & Feasibility Study Request for Proposals Results G-4 Receive &file the Monthly Report of the Town Justice for November 2023 submitted by Judge Mathey and Judge DeMarco. G-5 Receive &file the Monthly Report of the Fire &Safety Inspections for November 2023. G-6 Receive &file the Monthly Report of the Parks &Recreation Department for October and November 2023. H.Communications I.Old Business I-1 Aquifer Protection Permit of Hospitality Restaurant Group regarding the demolition of an existing structure and construction of a new drive-thru style restaurant (Taco Bell)located at 860 Route 13,Tax Map 95.20-02-04.000 I-2 A proposal by Racker,formally known as Franziska Racker Centers,to establish a community residential home to be located at 3266 Walden Oaks Blvd.,Tax Map #106.05-01-24.000. I-3 Resolution to authorize the Town of Cortlandville to participate in the Safe Harbor Wellness Program effective January 01,2024 through December 31,2024 administered by the Town employee benefits consultant Finger Lakes Group,Inc.and sign the Employer Program Adoption Agreement subject to attorney review. FINAL J.New Business J-1 Town Clerk J-2 Town Attorney J-3 Town Board Member(s)Reports J-4 Deputy Town Supervisor a)Receive &file the Gutchess Lumber Sports Complex Planning & Feasibility Study (ESD Grant #135,435)Proposal from The Sports Facilities Companies,LLC of Clearwater,Florida in the amount of $28,500 (plus reimbursable travel not to exceed $5,000,dated November 15, 2023. b)Receive &file the Gutchess Lumber Sports Complex Planning & Feasibility Study (ESD Grant #135,435)Proposal from Ballard King & Associates,LTD of Highland Ranch,Colorado in the amount of $54,500, dated November 14,2023. c)Resolution to execute Agreement between the Town and Sports Facilities Advisory,LLC dated December 18,2023 regarding the Gutchess Lumber Sports Complex (GLSC)Planning &Feasibility Study in the amount of $28,500 plus travel expenses not to exceed $5,000.The Town has been awarded a New York State Empire State Development Grant,Project # 135,435 in the amount of $32,500.Funds will be disbursed in a lump sum after the project cost of approx.$65,000 is completed. d)Resolution to terminate agreement between the Town and HR One (Judy Delluomo)for Human Resources Consulting. e)Resolution to authorize Human Resource Advisor,Sylvia Hall to continue working with Megan Johnson in regards to HR needs until the Town makes a decision on how to move forward. J-5 Grants: a)Resolution to authorize the approval of payments (Drawdown #22 in the amount of $36,743.33)regarding the 2021 Town-wide Housing Rehabilitation Community Development Block Grant (CDBG)Project # 287HR317-21. b)Resolution to authorize Budget Modification #1 for the Town-wide Housing Community Development Block Grant (CDBG)Project # 287HR317-21 and transfer funds from Administration to Program Delivery to cover final Program Delivery costs. FINAL c)Receive &file correspondence from New York State Homes and Community Renewal dated December 19,2023 regarding the Budget Modification Approval for New York State Community Development Block Grant (CDBG Project #287HR317-21. J-6 Receive &file bids from the following entities submitted on December 18, 2023 pertaining to the Gutchess Lumber Park Development -Phase 2 Construction of the Concessions Building. Complete Construction Concepts,LLC Base Bid:$190,000 Option 1 (Concrete Floor)$30,750 Option 2 (Wall insulation)$8,275 Total Bid -$252,175 Option 3 (Ceiling and roof insulation)$23,150 Option for metal roof $-$3,500 Economy Paving Co,Inc. Base Bid:$280,000 Option 1 (Concrete Floor)$50,000 Total Bid -$400,000 Option 2 (Wall insulation)$30,000 Option 3 (Ceiling and roof insulation)$40,000 a)Receive &file Recommendation of Award submitted by Chuck Feiszli, P.E.,Resource Associates and Town Board to authorize bid award contingent upon New York State Office of Parks,Recreation and Historic Preservation (OPRHP)approval. J-7 Resolution authorizing the re-appointment of John DelVecchio as Town Attorney for a two year term commencing January 01,2024 and expiring December 31,2025. J-8 Resolution to adopt the 2024 Holiday Schedule for Town Employees. J-9 Resolution to adopt the 2024 Town Board Meeting Schedule held the first &third Wednesdays of each month with exception to Holidays and Observed Holidays. J-10 Receive &file the Cortland County Shared Services Plan revised December 11,2023. J-11 Receive &file correspondence from New York State Electric &Gas (NYSEG)and Rochester Gas &Electric (RG&E)regarding the rolling out of smart meters across upstate New York. FINAL J-12 Receive &file correspondence from Cortland Housing Assistance Council Inc.dated December 12,2023 regarding an owner-occupied/moderate rehabilitation program to assist income-eligible homeowners. J-13 Receive &file correspondence from Ravi Desai for Best Western Plus Finger Lakes Inn &Suites (Sky Hospitality,LLC)dated December 15, 2023 regarding the request for waiving a late fee in the amount of $390.68. a)Acknowledge letter from Brian Congdon,Water &Sewer Superintendent dated December 15,2023 regarding his investigation and recommendation in regards to the water/sewer account for Sky Hospitality and Town Board to take action accordingly. J-14 Resolution to authorize the renewal of the Commercial Crime Coverage Policy for the Town of Cortlandville for the year 2024. K.Executive Session/Attorney Client Privilege (if needed)