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Home My WebLink AboutJ - 10 Cortland County Shared Services Plan Cortland County New York Shared Services Plan October 2023 Revised 12/11/2023 TABLE OF CONTENTS Introduction 1 Cortland County Shared Services Panel 1 New Shared Services Proposals 2 Public Hearings 3 Union Representation 3 Conclusion 3 Appendix A: Plan Summary 4 Public Hearing Notices ? Notice to Union Officials ? Exhibit 1 – Written Justification ? INTRODUCTION New York State’s County-wide Shared Services Initiative law requires County Administrator Robert Corpora, as chief executive officer of the county, to prepare a property tax savings plan for shared, coordinated and efficient services among the county, city, towns and villages within Cortland County. A Shared Services Panel consisting of the County Administrator as chair of the panel, the Mayor of the City of Cortland and each village, and the Town Supervisors of each town within the county. It is required that a certified draft of the plan be submitted to the Clerk of the Legislature. SHARED SERVICES PANEL REPRESENTATIVES County of Cortland Robert Corpora, County Administrator City of Cortland Scott Steve, Mayor PARTICIPATING TOWNS PANEL REPRESENTATIVE Town of Cincinnatus Luann King, Supervisor Town of Cortlandville Thomas Williams, Supervisor Town of Cuyler Lou Anne Randall, Supervisor Town of Freetown Lisa Grinnell, Supervisor Town of Harford Michelle Morse, Supervisor Town of Homer Frederick Forbes Sr., Supervisor Town of Lapeer Gary Cornell, Supervisor Town of Marathon Timothy Elliott, Supervisor Town of Preble James Doring, Supervisor Town of Scott Louis Martin, Supervisor Town of Solon Corey LaSalle, Supervisor Town of Taylor Riley Closson, Supervisor Town of Truxton Lloyd Sutton Jr., Supervisor Town of Virgil John Kaminski, Supervisor Town of Willet Alvin Doty Jr., Supervisor PARTICIPATING VILLAGES PANEL REPRESENTATIVE Village of Homer Darren McCabe, Mayor Village of Marathon Scott Chamberlin, Mayor Village of McGraw Allan Stauber, Mayor NEW SHARED SERVICES PROPOSALS The following shared services were voted to be included in the plan by the panel on October 25, 2023: PROPOSAL #1: Cortland County will be partnering with Capital Region BOCES, for a prescription drug plan known as NYS Pharmacy Purchasing Coalition. This plan will realize an estimated cost-savings of $543,171. PROPOSAL #2: Village of Homer Police Department will be partnering with the Town of Homer to move their Village Police offices into the Town of Homer Town Hall saving money on rent and utilities for the Village and saving money for security for the town hall for the Town. This plan will realize an estimated cost-savings of $50,000. PROPOSAL #3: Legal Services – the County Attorney to provide contract review and other standard legal aid to Towns and Villages. This plan will realize an estimated cost-savings of TBD. PROPOSAL #4: Information Technology Services to City, Towns and Villages including but not limited to phone service, purchasing, cyber security, help desk support, etc. This plan will realize an estimated cost-savings of $50,000 spread across several municipalities. PROPOSAL #5: Document manage services through County LaserFiche contract. This plan will realize an estimated cost-savings of TBD. PROPOSAL #6: Centralized Tax Collection for City, Towns and Villages on a voluntary basis. This plan will realize an estimated cost-savings of TBD. PROPOSAL #7: Custodial Services to City, Towns, and Villages. This plan will realize an estimated cost-savings of TBD. PROPOSAL #8: Centralized/County-wide assessing for City, Towns and Villages on a voluntary basis. This plan will realize an estimated cost-savings of TBD. PROPOSAL #9: Towns partnering with other Towns in the County to share Town Courts locations and services. This plan will realize an estimated cost- savings of TBD. PROPOSAL #10: County to offer Risk Management services to include but not limited to policies, training, inspections, etc. to Towns, Villages and City. This plan will realize an estimated cost-savings of TBD. PROPOSAL #11: County to install Leachate Pipeline thru various towns and villages within the County with the possibility of improving and/or inspection of current sewer systems. This plan will realize an estimated cost- savings of TBD. PROPOSAL #12: County to offer GIS services to Cities, Towns and Villages. This plan will realize an estimated cost-savings of TBD. TOTAL ESTIMATED ANNUAL SAVINGS: $959,073.00 PUBLIC HEARINGS Three public hearings were held on the shared services initiative. Proof of Publication can be found in Appendix A – Public Hearing Notices. Public Hearing One The first public hearing was held on December 5, 2023 @ 8:30am at the County Office Building in Cortland. Feedback was requested from the public for shared services ideas to be included in the plan. Public Hearing Two The second public hearing was held on December 5, 2023 @ 12:00 noon at the County Office Building in Cortland. Feedback was requested from the public for shared services ideas to be included in the plan and for the draft proposals approved by the Shared Services Panel. Public Hearing Three The third public hearing was held on December 5, 2023 @ 5:00pm at the County Office Building in Cortland. Feedback was requested from the public for shared services ideas to be included in the plan and for the draft proposals approved by the Shared Services Panel. UNION PARTICIPATION All bargaining units county-wide were invited to participate in this process. Appendix B – Letter to Union Officials. CONCLUSION This final plan is being provided to the Shared Services Panel on 12/18/2023. I would like to thank the panel members for their participation in the process and the delivery of a successful plan. Robert Corpora, County Administrator CEO, Shared Services Panel