HomeMy WebLinkAboutJ - 05 (a) Town-wide Housing CDBG Drawdown # 22HO
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(CLAIMANT--DO NOT VOUCHER
WRITE IN THIS AREA)NUMBER:____________
Date Voucher Received:______________________
AMOUNT
DEPARTMENT:
PURCHASE
TERMS_______________________ORDER NO._________________________
DATE UNIT PRICE AMOUNT
12/4/23 36,146.47$
TOTAL $36,146.47
________________________________________
DATE
__________________ ______________________________
__________________ ______________________________
SIGNATURE
See attached invoice regarding Grant 287HR317-21
DATE AUDITING BOARD
DEPARTMENT APPROVAL
AUTHORIZED OFFICIAL
This claim is approved and ordered paid from the appropriations
indicated above.
APPROVAL FOR PAYMENT
TITLE
I,Richard Cunningham,certify that the above account in the amount of $36,146.47 is true and correct;that the items,services and disbursements charged were rendered to or
for the municipality on the dates stated;that no part has been paid or satisified;that taxes,from which the municipality is exempt,are not included;and that the amount claimed
is actually due.
__________________ ______________________________
__________________ ______________________________
VOUCHER
TOWN OF CORTLANDVILLE
3577 TERRACE ROAD, CORTLAND, NY 13045
FUND -- APPROPRIATION
COMMUNITY DEVELOPMENT
ENTERED ON ABSTRACT NO.
THOMA DEVELOPMENT CONSULTANTS
DESCRIPTION OF MATERIALS OR SERVICES
CLAIMANT'S
NAME
AND ADDRESS
VENDORS INVOICE
NO.
DETAILED INVOICE MAY BE ATTACHED AND TOTAL ENTERED ON THIS VOUCHER. CERTIFICATION BELOW
MUST BE SIGNED
TOTAL
34 TOMPKINS STREET
CORTLAND, NEW YORK 13045
The above services or materials were rendered or furnished to the municipality
on the dates stated and the charges are correct.
(SPACE BELOW FOR MUNICIPAL USE)
DATE
CLAIMENT'S CERTIFICATION
12/4/23 Senior ConsultantRichard Cunningham
Thoma Development Consultants
34 Tompkins Street
Cortland, NY 13045
Invoice
Invoice #: 00006399
Date: 12/4/2023
Page: 1
Bill To:
Town of Cortlandville
3577 Terrace Road
Cortland, NY 13045
DATE DESCRIPTION AMOUNT
Terms: Net 30
Sales Tax:
Total Amount:
Amount Applied:
Balance Due:
12/4/2023 Services Provided for Grant 287HR317-21
6/2/23 - 12/4/23
ADMINISTRATION SERVICES PROVIDED
70% Funds Expended $1,550.00
80% Funds Expended $1,550.00
90% Funds Expended $1,550.00
100% Funds Expended $1,550.00
PROGRAM DELIVERY SERVICES PROVIDED
70% Funds Encumbered $6,150.00
80% Funds Encumbered $6,150.00
90% Funds Encumbered $6,150.00
100% Funds Encumbered $6,150.00
Note and Mortgage Filings - Brown, Coville, Cutler, Evangelista, R. Mowry, Weaver, Wells,
and Wheeler
$600.00
PROJECT SERVICES PROVIDED
Asbestos
Evangelista $610.40
R. Mowry $786.80
Clearances
Coville $250.00
Holl $250.00
R. Mowry $250.00
Energy Audit
Evangelista $400.00
Risk Assessments
Cutler $500.00
Evangelista $500.00
R. Mowry $500.00
Weaver $500.00
Thoma Development Consultants
34 Tompkins Street
Cortland, NY 13045
Invoice
Invoice #: 00006399
Date: 12/4/2023
Page: 2
Bill To:
Town of Cortlandville
3577 Terrace Road
Cortland, NY 13045
DATE DESCRIPTION AMOUNT
Terms: Net 30
Sales Tax:
Total Amount:
Amount Applied:
Balance Due:
REIMBURSABLE EXPENSES
Copies: 1123 @ $.09 $101.07
Color Copies: 1 @ $.20 $0.20
Postage $97.55
Envelopes: 1 large @ $.15 and 6 @ $.05 $0.45
$0.00
$36,146.47
$0.00
$36,146.47
THOMA DEVELOPMENT CONSULTANTS
PROGRAM DELIVERY EXPENDITURE REPORT
MUNICIPALITY: Town of Cortlandville
ACTIVITY: Program Delivery – Grant #287HR317-21
6/2/23-12/4/23
As of 12/4/23, seventeen applications have been received for the Town of
Cortlandville’s 2021 CDBG Program. Of these, 12 have been completed, 3 are on
the waiting list, 1 was not eligible and 1 dropped out. All funds have been
encumbered.
Under Thoma’s contract with Cortlandville, the following work is
provided:
1. Provide final design for all rehabilitation activities;
2. Establish or update eligible contractors list;
3. Identify all eligible properties and contact
property owners;
4. Establish rehabilitation guidelines;
5. Provide client intake and qualification;
6. Perform preliminary property inspections,
prepare work write-ups and cost estimates;
7. Assist homeowners in contractor selection;
8. Bid all work;
9. Encumber contracts;
10. Prepare loan documents or deferred payment agreements;
11. Work with Town's legal counsel placing mortgages on project
properties, if required;
12. Provide all necessary final inspections;
13. Act as liaison between Town, property owner, and contractor;
14. Monitor total expenditures on all properties and provide data
on program for all reports;
The specific invoice for $24,600.00 is due based upon the contract,
which provides for such a payment after 70%, 80%, 90% 100% of the total
grant funds have been encumbered.
THOMA DEVELOPMENT CONSULTANTS
ADMINISTRATION EXPENDITURE REPORT
MUNICIPALITY: Town of Cortlandville
ACTIVITY: Administration – Grant #287HR317-21
6/2/23-12/4/23
As of 12/4/23, seventeen applications have been received for the Town of
Cortlandville’s 2021 CDBG Program. Of these, 12 have been completed, 3 are on
the waiting list, 1 was not eligible and 1 dropped out. All funds have been
expended.
Under Thoma’s contract with Cortlandville, the following work is
provided:
1. Complete the Environmental Review Record.
2. Prepare all necessary contract and payment documentation;
3. Develop and maintain separate grant accounting system;
4. Prepare and submit necessary financial reports to NYS;
5. Prepare and submit status of fund reports and other reports to Town
as directed;
6. Work with Town to assure all accounting is included in Town
accounting system.
7. Assure the Town is in compliance with the provisions of the New
York State Community Development Block Grant Agreement,
except for willful or gross negligent acts of the Town in connection
with such an Agreement, for which the Consultant will bear no
responsibility.
8. Attend Town Board meetings, as necessary;
9. Advise Town Board in all matters relating to grant and NYS
regulations.
The specific invoice for $6,200.00 is due based upon the contract,
which provides for such a payment after 70%, 80%, 90%, and 100% of the
total grant funds have been expended.
(CLAIMANT--DO NOT VOUCHER
WRITE IN THIS AREA)NUMBER:____________
Date Voucher Received:______________________
AMOUNT
DEPARTMENT:
PURCHASE
TERMS_______________________ORDER NO._________________________
DATE UNIT PRICE AMOUNT
12/12/23 $596.86
TOTAL $596.86
__________________________________________________
________________________________________
DATE
DATE
CLAIMENT'S CERTIFICATION
The above services or materials were rendered or furnished to the municipality
on the dates stated and the charges are correct.
(SPACE BELOW FOR MUNICIPAL USE)
VENDORS INVOICE
NO.
DETAILED INVOICE MAY BE ATTACHED AND TOTAL ENTERED ON THIS VOUCHER. CERTIFICATION BELOW
MUST BE SIGNED
TOTAL
3577 Terrace Road
Cortland, NY 13045
VOUCHER
TOWN OF CORTLANDVILLE
3577 TERRACE ROAD, CORTLAND, NY 13045
FUND -- APPROPRIATION
Community Development
ENTERED ON ABSTRACT NO.
Town of Cortlandville
DESCRIPTION OF MATERIALS OR SERVICES
CLAIMANT'S
NAME
AND ADDRESS
DATE AUDITING BOARD
DEPARTMENT APPROVAL
AUTHORIZED OFFICIAL
This claim is approved and ordered paid from the appropriations
indicated above.
APPROVAL FOR PAYMENT
TITLE
I,________________________________________,certify that the above account in the amount of $596.86 is true and correct;that the items,services and disbursements
charged were rendered to or for the municipality on the dates stated;that no part has been paid or satisified;that taxes,from which the municipality is exempt,are not included;
and that the amount claimed is actually due.
__________________ ______________________________
__________________ ______________________________
__________________ ______________________________
request for reimbursement for advertising and legal notices
__________________ ______________________________
SIGNATURE
per attached
$596.86 Available