HomeMy WebLinkAboutB - 04 Parks & Recreation Minutes 10/2023 Town of Cortlandville Parks and Recreation
Commission Meeting Minutes
The regular bi-monthly meeting of the Town of Cortlandville Parks and
Recreation commission was held on Wednesday, October 18th, 2023 at 4:00pm.
The meeting was held at GLSC office trailer.
Commissions Present: Machell Phelps, Katy Wagner, Abe Johnson,
Others Present: John McNerney and Jacob Rivers
Excused: Matt Coats
1.The meeting started with a review of the minutes from the previous meeting
which was held on August 15th, 2023. John talked about the RFP as a fall
priority to get the ball rolling on the project. He also mention the civil service
requirements for the new park maintenance supervisor position. John also
talked about a conversation regarding Doug’s Fish Fry To-Go willingness to set
up a food truck in 2024.
2. Reviewed John McNerney August and September Activity report with board
members. Discussion was had regarding the following topics in the report: New
fall Site Supervisors Ben Albright and Patrick Hartnett have been hired due to
the loss of college students returning to school, Dugout Painting and trim
project completed, New Backstop netting has been installed, John mentioned
that Steve Woodard long time President of CCLL was stepping down in 2023
and a conversation with Dick’s Sporting Goods regarding a potential 2024
sponsorship opportunity at GLSC.
3. Parks & Recreation Maintenance Supervisor August and September Activity
Report was reviewed. We talked about the damaged batters eye and the need to
replace in 2023. His supervision of PT/Seasonal Cleaning staff also discussed.
His maintenance duty of grooming and sweeping the fields was also discussed.
4. The commission members discussed possible candidates to replace John
Folmer and timeline. A few town residents were considered but Abe and John
decided to reach out to Brandon Galutz who is very active in youth sports locally
and works at Bailey Place Insurance to gage interest. Goal would be to have
new member in place by the start of 2024.
5. John lead a discussion regarding the DASNY grant application with Assembly
Member Dr. Anna Kelles for a shared services mobile stage. The mobile stage
would be a joint project with the Town, City and County. The City owned mobile
stage that has been taken out of commission was used for over 20 local events
and festivals annually. In the tentative plan Town will submit the application and
help with storage, the city will complete bookings and collection of fees while
the county assist with set up and deliver task. This new mobile stage will be a
huge asset for the local arts community.
6. The commission was updated on the Town/CRSC RFP to update the
economic impact and feasibility study for GLSC. A handout of the RFP was
presented to the members in attendance. At the advice of the Cortland County
Business Development Corp. encouraged to the town to apply for a Empire
Development grant. The town did and was awarded a $32,500.00 planning grant
award. RFP approval will be an agenda item this evening and upon review of
submittals and associated fees a recommendation will be presented to the Town
Board and Parks and Recreation Commission in December. If acceptable
proposals are submitted we will under take the study during 2024 calendar year.
7. The commission was issued a 2024 Town of Cortlandville proposed Parks
and Recreation budget. John talked about meeting with the finance staff in July
to discuss planning for 2024. The goal was to forecast parks and recreation
operating cost associated with personnel, supplies, equipment and revenues.
Total parks and recreation budget is approximately $249,911.00 or 2.1% of the
$11.8 million dollar budget.
The meeting was adjourned at 5:15pm and next schedule meeting tentatively
schedule for December 20th, 2023.
Submitted by JMc and Machell Phelps.