HomeMy WebLinkAboutJ - 05(a) NYS Parks EFP Project # 210954 Correspondence
KATHY HOCHUL ERIK KULLESEID
Governor Commissioner
______________________________________________________________________
New York State Office of Parks, Recreation and Historic Preservation
Albany, New York 12238 • (518) 474-0456 • parks.ny.gov
November 20, 2023
Gutchess Lumber Park Development: Phase 2
Thomas Williams
Town Supervisor
Town of Cortlandville
3577 Terrace Road
Cortland, NY 13045
Re: Project Number: EPF #210954
Contract Number: C10954GG
Project Name: Gutchess Lumber Park Development: Phase 2
Supervisor Williams:
Please be advised that the NYS Office of Parks, Recreation and Historic Preservation has reviewed the
November 17, 2023 submission of the project manual and bid documents for the Gutchess Lumber Park
Development: Phase 2 dated 11/17/2023.
Based on our review of the project manual and bid documents for Park Development at Gutchess
Lumber Park - the documents will be in conformance with the work described in Attachment B-3 Capital
Based Budget of the Master Contract and will have no adverse impact upon historic resources.
The final Project Manual and Drawings must be stamped by the preparer to verify a license to practice in
the State of New York. Please mail or email the final stamped plans to Nicole Freeman at:
Nicole Freeman
Grants Administrator, Central Region
New York State Parks, Recreation & Historic Preservation
Clark Reservation State Park
6105 East Seneca Turnpike
Jamesville, NY 13078
Nicole.Freeman@parks.ny.gov
The Project Manual and Drawings are part of the above referenced Master Contract, and no changes
may be made to the documents without the express written consent of this office. A complete set of the
documents shall be kept on the project site at all times. All addendums and change orders must be
submitted to State Parks prior to approval.
Please remember, the Town of Cortlandville will need to contact NYS certified Minority and Women-
Owned Business Enterprises (M/WBE) to inform them of the bid opportunity. Contact can be through
certified mail, email or fax. Town of Cortlandville must keep copies of all outreach efforts and document
the outreach on the enclosed Contractor's Solicitation Log. Town of Cortlandville can search the NYS
M/WBE Directory for businesses to contact at: https://ny.newnycontracts.com/
Once the bids are opened and the lowest bidder has provided a completed Utilization Plan, Town of
Cortlandville will notify OPRHP to open an account in the NYS Contracting System. Once the account is
opened, Town of Cortlandville will be given 10-days to upload the Utilization Plan for review. The NYS
Affirmative Action Office will review the Utilization Plan, and all documentation of the outreach efforts
to achieve the 30% participation goals assigned to the grant award, and either approve or deny. If the
Utilization Plan is approved, Town of Cortlandville will be informed to contact the lowest bidder and
obtain the remaining required documents to execute a construction contract. If the Utilization Plan is
denied, Town of Cortlandville will be instructed on how to proceed -either seek more participation or
submit a waiver request. Review of the Utilization Plan is completed within 20-days.
For your information, the additional required documents to execute a construction contract are:
1. Vendor Responsibility Questionnaire: Construction - For-Profit (only for contracts over
$100,000)
2. Equal Employment Opportunity Policy Statement
3. Proof of Worker's Compensation and Disability Benefits Insurance coverage. The following are
the only acceptable means of proof (please note that ACORD forms are NOT acceptable proof of
coverage). The contractor will list Town of Cortlandville as the Entity Requesting Proof. A copy of the
insurance documents will be provided to State Parks.
Disability Benefits:
DB-120.1: Certificate of Disability Benefits Insurance; or
DB-155: Certificate of Disability Benefits Self-Insurance.
Workers' Compensation:
C-105.2(9-07): Certificate of Workers' Compensation Insurance; note: The State Insurance Fund provides
its own version of this form, the U-26.3; or
Sl-12: Certificate of Workers' Compensation Self-Insurance.
If you should have any questions, do not hesitate to call Nicole Freeman at (315) 630-8128 or contact by
email: Nicole.Freeman@parks.ny.gov
Sincerely,
Nicole Freeman
Regional Grants Administrator