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HomeMy WebLinkAboutB - 02 Planning Board Minutes 09/26/2023Page 1 of 6 TOWN OF CORTLANDVILLE PLANNING BOARD Minutes of Regular Meeting - Tuesday, 26 September 2023 – 6:30 PM Town Hall Meeting Room – 3577 Terrace Road – Cortland, NY Board Members (*absent) Others Present Christopher Newell, Chairman Bruce Weber, Town Planning/Zoning Officer Nicholas Renzi Abigail C. Albro, Board Secretary Laird Updyke John DelVecchio, Town Attorney Nasrin Parvizi Ann Hotchkin Applicants & Public Present John Casey, Applicant; Joseph Brown, Applicant; Alton Ainslie, Architect & David McNeil, Representing McNeil Development Co., LLC; Robin Cataldo, Representing Guthrie Medical Center; Doug Clark & Adam O’Brien, Representing Pall Corporation; John Miskulin, Representing Swarthout Coaches, Inc.; Jack Eves, from X101 News. REGULAR MEETING The Regular Meeting of the Town of Cortlandville Planning Board was called to order at 6:30 p.m. by Chairman Christopher Newell. APPROVAL OF MINUTES – AUGUST 29, 2023 A motion was made by Member Renzi to approve the Town Planning Board Minutes of 29 August 2023, as submitted. The motion was seconded by Member Parvizi, with the vote recorded as follows: Ayes: Chair Newell Nays: None Member Hotchkin Member Parvizi Member Renzi Member Updyke Motion carried. This becomes Action #42 of 2023. NEW BUSINESS STEVEN LEE REESE, APPLICANT /JOHN A. & PATRICIA M. CASEY, REPUTED OWNERS – LOCUST AVE. – TM# 76.20-01-07.000 – Subdivision – The Application for – Subdivision of Land Chairman Newell recognized John Casey who was seeking approval for a subdivision of land for the property referenced above. Mr. Casey explained that the property he owns on Locust Ave. is thirty-five acres and that he would like to subdivide and sell twenty acres. PZO Weber stated that the Board would need to grant a waiver for the requirement of there being road frontage or access to road frontage as the parcel is landlocked, along with the subdivision. Member Updyke asked Mr. Casey if he had plans to adjoin that fifteen acres of land that he was not selling to either of the two parcels that he owns adjacent to it. Mr. Casey answered yes, stating that it is a farm. With no further discussion, a motion was made by Member Parvizi to approve the Subdivision of Land, including a waiver as the parcel is landlocked. The motion was seconded by Member Renzi, with the vote recorded as follows: (T) Cortlandville Planning Board Regular Meeting Minutes 26 September 2023 Page 2 of 6 Ayes: Chair Newell Nays: None Member Hotchkin Member Parvizi Member Renzi Member Updyke Motion carried. This becomes Action #43 of 2023. CHAMPS BASEBALL – JOE BROWN, APPLICANT/MCNEIL DEVELOPMENT CO., LLC, REPUTED OWNER – 880 ROUTE 13 – TM #95.16-02-76.000 – Site Plan – The Application for – A Sports Training Facility Chairman Newell recognized applicant Joe Brown, representing Champs Baseball who was seeking site plan approval for a sports training facility. Mr. Brown explained that he would be turning the former R. Homer Carpet into a sports training facility for baseball and softball, stating it would be a simple change of use. Mr. Brown stated that there would be no structural changes to the interior of the building, just adding nets. Mr. Brown asked Mr. McNeil to describe the changes planned for the exterior of the building. Mr. McNeil stated that the plan for the exterior would be new signage, new lighting, and restriping the parking lot. Member Renzi and Mr. Brown discussed the name of the business vs. the name that would be on the sign. Mr. Brown explained that Champs Base, LLC is his business and that Game Knows is trademarked by him. Mr. Brown explained the meaning of Game Knows and stated that Game Knows would be on the signage. Chairman Newell asked what the timeline would be for this project. Mr. Brown stated that pending approvals, they would like to start in November of this year. Member Parvizi asked about landscaping, parking, and snow storage. Member Hotchkin agreed that she would like to see landscaping as well. Mr. McNeil stated that the twenty-one parking spaces available would be sufficient and that snow removal/storage would not be a problem as he owns the seven acres behind the building. With no further discussion, a motion was made by Member Renzi to approve the Site Plan for a sports training facility, contingent on adding landscaping. The motion was seconded by Member Updyke, with the vote recorded as follows: Ayes: Chair Newell Nays: None Member Hotchkin Member Parvizi Member Renzi Member Updyke Motion carried. This becomes Action #44 of 2023. MCNEIL DEVELOPMENT CO., LLC, APPLICANT/REPUTED OWNER – 4037-4059 ROUTE 281 – TM #86.09-02-01.000 – Conditional Permit – The Application for – Build-out the Interior and Exterior of Medical Office Buildings 5 and 6 to Provide Medical Services Chairman Newell recognized David McNeil, representing McNeil Development Co., LLC who was seeking conditional permit approval to build-out the interior and exterior of medical office buildings 5 and 6 to provide medical services. Mr. McNeil explained the scope of the project, stating that there would be two medical offices providing patient visits for scheduled healthcare, same day sick visits, a walk-in clinic, imaging, and a lab. Mr. McNeil stated that the medical office buildings would be open seven days a week operating Monday through Friday 7 a.m. to 7 p.m., and Saturday and Sunday 7 a.m. (T) Cortlandville Planning Board Regular Meeting Minutes 26 September 2023 Page 3 of 6 to 5 p.m. There would be twenty-five staff members with sixteen to twenty patients per hour during the week and twenty per day on the weekends. Chairman Newell asked if this project was tied in with Cayuga Medical Center or Guthrie or were these independent physicians. Mr. McNeil stated that he was not at liberty to say. Member Renzi stated that he knew the project was going to be part of the Guthrie system and that he spoke with someone affiliated with Guthrie. Member Renzi also provided a list of comments/questions for the Board and applicants to review. Member Renzi’s List: COMMENTS ON MCNEIL DEVELOPMENT MEDICAL BUILDING APP LICATION 1. Define all exterior modifications on all buildings in the project. 2. Will the redevelopment of this property be done at one time or staggered over several years? 3. Provide a detailed landscaping plan. 4. Provide a detailed plan showing curbing and curb cuts. 5. Provide a lighting plan. 6. Provide a drawing showing exterior details such as curbing, sidewalks and handling of roof rain water. 7. Provide signage details with dimensions and messages. 8. Show areas of snow storage. 9. Provide elevation drawings for all buildings showing surface treatment details. 10. Show traffic arrow details on site plan drawing. 11. Provide a letter from the Cortlandville Fire Department as to the maneuverability of fire trucks in the complex. 12. If all buildings are operational will there be at least two directory signs? 13. At the completion of the project will all buildings be operational for medical services for a single company? 14. Refer to the handout titled Considerations for Nonresidential Development and Redevelopment Projects. These comments are those of Nick Renzi Planning Board member and in no way do they represent the entire Planning Board. Nick Renzi September 26, 2023 The Board, Mr. McNeil, and Alton Ainslie (Architect) reviewed Member Renzi’s list. Member Hotchkin asked about the bus shelter that used to be in front of the property, stating that it was never used because it was too close to the building and that during the Route 281 construction it was put in one of the pole barns on the pro perty. Member Hotchkin recommended that the applicant give the bus shelter back to the County or place the bus shelter closer to the proposed medical buildings so it can be used. Mr. McNeil explained that they had created a path to the bus shelter on the proposed plans but agreed that it might be easier to move the bus shelter to the entrance of the building if the bus would be willing to drive up to it. There was some discussion about the bus shelter being utilized by people that would not be going to the medical office building. It was decided that the applicant would call the County regarding the bus shelter and what to do with it. There was much discussion between the Board, Mr. McNeil, PZO Weber, and Attorney DelVecchio, including Member Renzi’s list; whether or not to send the application to the County; whether or not the applicant had provided enough information to send the application to the County; the prosed project being less than 500 ft. from a NYS Route requiring GML’s; when the applicant planned on being fully operational; the estimated cost for the exterior of the proposed project; whether or not an Aquifer Protection Permit was required; the facade of the proposed exterior; and the gravel vs. pavement parking lot. In conclusion the Board decided that there was enough information provided by the applicant to (T) Cortlandville Planning Board Regular Meeting Minutes 26 September 2023 Page 4 of 6 forward the application to the County and asked the applicant to provide as much of the requested information on Member Renzi’s list as possible. Member Hotchkin asked PZO Weber if the Board should ask the applicant to complete the Short EAF as an unlisted action. The Board, PZO Weber and Attorney DelVecchio decided it would be a good idea to have the applicant complete the Short EAF to save time. With no further discussion, a motion was made by Member Renzi to send the application for build- out the interior and exterior of medical office buildings 5 and 6 to provide medical services to the Cortland County Planning Department for their review and ask the Applicant to address Member Renzi’s list of requested information. The motion was seconded by Member Parvizi, with the vote recorded as follows: Ayes: Chair Newell Nays: None Member Hotchkin Member Parvizi Member Renzi Member Updyke Motion carried. This becomes Action #45 of 2023. PALL CORPORATION, APPLICANT/REPUTED OWNER – 3643 ROUTE 281 – TM #95.12-01-07.000 – Aquifer & Conditional- The Application for – The Construction of a 22,200 Sq. Ft. Building Expansion Chairman Newell recognized Doug Clark & Adam O’Brien, representing Pall Corporation who was seeking approval for the construction of a 22,200 sq. ft. building expansion. Mr. Clark stated that the proposed project was presented to the Board last month and asked the Board if they had any questions. Member Renzi had multiple questions including how often the overhead door on the east side of the proposed building would be used; how often the pedestrian cross walk from the parking to the stairs would be used; if the handicap parking near the stairs could be moved closer to the entrance; whether or not there was enough parking for shift change; what the plan for landscaping would be; regarding roof water, would the down spouts be in the ground or would it be surface discharge; and is the generator a new item. Mr. Clark & Mr. O’Brien discussed the overhead door on the east side of the building stating that it was for equipment only, not trucks and that it would be used once every five years. Mr. Clark stat ed that the stairs were for emergency egress only and that they would move the handicap parking spots away from the stairs. Mr. O’Brien stated that the parking spots available would be adequate for employees during shift change. Mr. Clark stated that there would be a small amount of landscaping including mulch, that the roof water would runoff with surface discharge, and that the generator would be a new addition. Member Renzi asked about the new product that would be manufactured and if they would be using chlorinated town water or well water. Mr. O’Brien stated that they would be using well water. Member Parvizi asked about what appeared to be a double door main entrance and the handicap parking. Mr. Clark explained that the double doors would not be an entrance, stating that it would be for equipment to get in and out of the room. Member Renzi asked what the walls would be made of and what the color scheme would be. Mr. O’Brien answered, explaining that the walls would be prefabricated metal and that the color scheme was not final yet but that they were considering switching the whole campus to white tones. Member Hotchkin asked if this would create more jobs. Mr. Clark stated that it would . Member Renzi asked what the cost of the project would be. Mr. O’Brien stated that it would be somewhere between $35-$40 million. (T) Cortlandville Planning Board Regular Meeting Minutes 26 September 2023 Page 5 of 6 Member Parvizi, the Board, and Mr. Clark reviewed a few questions Member Parvizi had regarding the Short EAF. With no further discussion, a motion was made by Member Renzi to send the application for the construction of a 22,200 sq. ft. building expansion to the Cortland County Planning Department for their review. The motion was seconded by Member Updyke, with the vote recorded as follows: Ayes: Chair Newell Nays: None Member Hotchkin Member Parvizi Member Renzi Member Updyke Motion carried. This becomes Action #46 of 2023. SWARTHOUT COACHES INC., APPLICANT/RACEWAY HOLDINGS INC., REPUTED OWNER – 3747 ROUTE 11 – TM #97.02-01-06.000 – Conditional Permit – The Application for – An Outpost Terminal that will House 3-5 Commercial Coaches Chairman Newell recognized John Miskulin, representing Swarthout Coaches, Inc. who was seeking conditional permit approval for an outpost terminal that will house 3-5 commercial coaches. Mr. Miskulin explained that his business, Swarthout Coaches Inc., provides group transportation for schools (mostly colleges) and sports teams. Mr. Miskulin stated that his business took a huge hit due to Covid and the lack of staff (drivers). Mr. Miskulin explained that he is looking for a location outside of Ithaca which would allow him to recruit more drivers and provide additional services. Mr. Miskulin stated that the proposed location is perfect because it is close to Interstate 81. Mr. Miskulin described his plan for the proposed project stating that there would be 3-5 coaches parked on site; there would be fencing around the coaches for security; no repairs to the coaches would be completed on site; no cleaning of the coaches would be completed on site; no passengers would be boarding the coaches on site; only drivers would park on site (a personal vehicle while out with the coach); a couple of signs; and possibly at some point in the future a small office trailer. Mr. Miskulin stated that it would be mainly used for parking and that he planned to leave as little of a footprint as possible. Member Renzi asked about restrooms for the drivers. Mr. Miskulin stated that there are no restrooms on site and that the driver would have to use the restrooms across the road at the truck stop. Member Hotchkin mentioned colleges cutting back on hiring coaches because it has become so expensive. Mr. Miskulin responded by saying costs have increased dramatically because of insurances and that his fees are based on costs. Member Renzi and Mr. Miskulin discussed how the drivers operate during long- distance trips. With no further discussion, a motion was made by Member Parvizi to approve the Conditional Permit for an out-post terminal that will house 3-5 commercial coaches. The motion was seconded by Member Renzi, with the vote recorded as follows: Ayes: Chair Newell Nays: None Member Hotchkin Member Parvizi Member Renzi Member Updyke Motion carried. This becomes Action #47 of 2023. (T) Cortlandville Planning Board Regular Meeting Minutes 26 September 2023 Page 6 of 6 Other Discussion • Chairman Newell stated that the last Tuesday of October, which is when the Planning Board meeting is typically scheduled for would fall on Halloween. After some discussion Chairman Newell, the Board, and PZO Weber decided to schedule next month’s Planning Board meeting for Tuesday October 24th. • Member Hotchkin had a question for PZO Weber regarding Aquifer Protection Permits. Member Hotchkin asked if a proposed project is going to cost over $150,000 and an Aquifer Protection Permit is required, what elements of the proposed projects interior design does not count towards the $150,000. PZO Weber stated that he does not count furniture, painting, and equipment. • Chairman Newell and Member Renzi asked Attorney DelVecchio if he had anything new to report regarding the Economy Paving lawsuit. Attorney DelVecchio stated he would discuss it with the Board in executive session. EXECUTIVE SESSION At the request of Town Attorney DelVecchio, at 7:57 p.m., a motion was made by Member Updyke to recess the meeting to an Executive Session to discuss pending litigation. The motion was seconded by Chairman Newell, with all Board members present voting in favor. At 8:02 p.m., a motion was made by Chairman Newell to adjourn the Executive Session and reconvene the regular meeting. The motion was seconded by Member Renzi, with all Board members present voting in favor. No Action Taken. ADJOURNMENT At 8:02 p.m., a motion to adjourn the meeting was made by Chairman Newell, seconded by Member Renzi, with all members present voting in the affirmative. Abigail C. Albro, Board Secretary E-mailed to Town Clerk, AR, Bd. Members, JD County Planning, BW and KM & DC on 10/20/2023.