HomeMy WebLinkAbout06-08-2017 Town Board Agenda Packet - PdfDiTOWN OF VIRGIL
PUBLIC HEARING AND
REGULAR TOWN BOARD MEETING
June 08th, 2017 6:00 PM
6:00 PM PUBLIC HEARING: PROPOSED LOCAL LAW #1 2017 SOLAR SYSTEMS Public Hearing Legal Notice 06-08-17
Proposed LL #1 of 2017 Virgil Solar Energy Systems rev7
Public Comment from Kevin Howe- 06-08-17
PROPOSED FRANCHISE AGREEMENT WITH CHARTER COMMUNICATIONS
Charter Communications Contract
6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER
Historians Annual Report- Historian Annual Report 2017
A.APPROVE MINUTES
A-1 Draft of Town Board Regular Meeting Minutes dated May 11th, 2017
TB Minutes May 11th 2017 1st Draft
B.AUTHORIZATION TO PAY BILLS
B-1 General fund Abstract of General Fund Vouchers
B-2 Highway Fund Abstract of Highway Fund Vouchers
B-3 Sewer District #1 Abstract of Sewer District Fund Vouchers
B-4 Water District #1 Abstract of Water District Fund Vouchers
C.MONTHLY REPORTS
C-1 Town Supervisor’s Monthly Report May 2017 Supervisor's Report May 2017- Short Form
Supervisor's Check report for April 2017
Long form Report Jan. 2017 Supervisor's Report Jan. 2017
Long form Report Feb. 2017 Supervisor's Report Feb. 2017
Long form Report Mar. 2017 Supervisor's Report March 2017
Community Development Fund Community Development Loan Status
Reserve Fund Report Reserve Report May 2017
C-2 Town Clerk’s Monthly Report- May 2017
TC Monthly Report
C-3 Tax Collectors Report-Final for 2017
Tax Report June 2017
C-4 Sewer District’s Operations Report
Camden Monthly 06-17
dmrSubmission- Sewer District
VirgilBMW- Sewer District
C-5 Water District’s Operations Report
W2O-Town Board Report- June
C-6 Animal Control Officer’s Report
Animal Control Officer Report 6-17
C-7 Code Enforcement Officer’s Report
Code Officers Report
C-8 County Legislator’s Report LEGISLATORS REPORT FOR JUNE 2017
C-9 Virgil Youth Commission Report VYC to Town Board 6-17
VYC June 2017 Financial Report
C-10 Hope Lake Operations Report-
Hope Lake Financials
C-11 Highway Superintendent Report Town Highway Superintendents Monthly Report
Fuel Report for April 2017
HWY equipment spending sheet-6-17
HWY truck work pricing-6-17
D.OLD BUSINESS
D-1 Approve Changes to Virgil’s Comprehensive Plan and Local Law #1 of 2017
D-2 Discussion on Solar Panels for the Town of Virgil
D-3 Discussion on Truck Virgil Memo
D-4 Speed Limit Reduction- Speed Limit Reduction- Church Street
E.NEW BUSINESS
E-1 Discussion on funding for Summer Concerts
E-2 Approve Charter Communications Agreement Charter Communications Contract
E-3 Approval of trade in for a new loader
Milton Cat Terms of Agreement Milton Cat Loader
E-4 Disscussion on Workman's Compensation
E-5 Transfer ID Discussion
F. ADJOURN REGULAR TOWN BOARD MEETING
1
LOCAL LAW #1 OF 2017
SOLAR ENERGY SYSTEMS
§1. Purpose
The Virgil Town Board finds that it is in the public interest to provide for and encourage
renewable energy systems and a sustainable quality of life. The purpose of this local law is to
facilitate the development and operation of renewable energy systems based on sunlight. Solar
energy systems are appropriate in all zoning districts when measures are taken, as provided in
this local law, to minimize adverse impacts on neighboring properties and protect the public
health, safety and welfare.
§2. Definitions
The Zoning Law of the Town of Virgil (Local Law No. 1 of 2007) which became effective on
February 26, 2007 upon being filed by the Secretary of State is hereby amended. Article II,
Section 105 is hereby amended to add the following definitions:
MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM
An area of land or other area used for a solar collection system principally used to capture solar
energy and convert it to electrical energy to transfer to the public electric grid in order to sell
electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar
farm facilities consist of one or more freestanding ground- or roof-mounted solar collector
devices, solar-related equipment and other accessory structures and buildings, including light
reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission
lines and other appurtenant structures and facilities.
MINOR OR ACCESSORY SOLAR COLLECTION SYSTEM
A solar photovoltaic cell, panel, or array, or solar hot air or water collector device, which relies
upon solar radiation as an energy source for collection, inversion, storage, and distribution of
solar energy for electricity generation or transfer of stored heat, secondary to the use of the
premises for other lawful purposes, with the total surface area of all solar collectors on the lot not
to exceed 3,000 square feet.
Any system which is located at a farm and which is designed to produce an amount of energy
similar to what is consumed at that farm shall be a minor system, regardless of the total surface
area of the collectors.
§3. The following new Article XVI Solar Energy Systems is added to the zoning law.
Section 1601. Solar collectors and installations for minor systems
A. Roof top mounted solar collectors for minor systems are permitted in any zoning districts
in the Town.
2
B. Ground-mounted and freestanding solar collectors for minor systems are permitted as
accessory structures in all zoning districts of the Town, subject to the following
requirements:
(1) The location of the solar collectors meets all applicable setback requirements of
the zone in which they are located.
(2) The height of the solar collectors and any mounts shall not exceed the height
restrictions of the zone when oriented at maximum tilt.
(3) The total surface area of all solar collectors on the lot shall not exceed 3,000
square feet and, when combined with all other buildings and structures on the lot,
shall not exceed fifty-percent lot coverage.
(4) A building permit has been obtained for the solar collectors.
(5) The solar collectors are located in a side or rear yard.
(6) Solar collectors and other facilities shall be designed and located in order to
prevent reflective glare toward any inhabited buildings on adjacent properties and
roads.
C. Site plan approval is required pursuant to zoning law Article XIII. Any site plan review
shall include review of the adequacy, location, arrangement, size, design, impacts to
aesthetic resources, and general site compatibility of proposed solar collectors.
D. Construction shall be performed in accordance with applicable electrical and building
codes, the manufacturer's installation instructions, and industry standards. Prior to
operation the electrical connections shall be inspected by the Town Code Enforcement
Officer or by an appropriate electrical inspection person or agency, as determined by the
Town. In addition, any connection to the public utility grid shall be subject to inspection
by the appropriate public utility.
E. When solar storage batteries are included as part of the solar collector system, they shall
be placed in a secure container or enclosure meeting the requirements of the New York
State Building Code when in use and when no longer used shall be disposed of in
accordance with the laws and regulations of Cortland County and other applicable laws
and regulations.
F. If a solar collector ceases to perform its originally intended function for more than 12
consecutive months, the property owner shall remove the collector, mount and associated
equipment and facilities no later than 90 days after the end of the twelve-month period.
Section 1602. Solar collectors and installations for major systems or solar farms
A. Where applicable, and unless more restrictive regulations also apply, the requirements
of § 3 of this Article shall apply to solar collectors and installations for major systems
or solar farms.
B. A major system or solar farm may be constructed subject to obtaining a special permit
from the town board. Issuance of a special permit shall be in the sole discretion of the
town board. Any application regarding major solar systems shall include detailed soils
maps.
C. The following areas must be avoided:
(1) One-hundred-year flood hazard zones
(2) Historic and/or culturally significant resources in an historic district or historic
district transition zone.
3
(3) Any regulated freshwater wetland.
D. A major system or solar farm may be permitted in any zone in the town when
authorized by the town board subject to the following terms and conditions.
(1) The total coverage of all buildings and structures on a lot, including freestanding
solar panels, shall not exceed 50%.
(2) Height and setback restrictions.
(a) The maximum height for freestanding solar panels located on the
ground or attached to a framework located on the ground shall not
exceed 15 feet in height above the ground.
(b) The minimum setback from property lines for fences and solar
equipment shall be 50 feet from the center of a road or the property
line, whichever is greater..
(c) A landscaped buffer shall be provided around all equipment and solar
collectors to provide screening from adjacent residential properties and
roads, as needed.
(3) Design standards.
(a) Removal of trees and other existing vegetation shall be minimized or
offset with planting elsewhere on the property.
(b) Roadways within the site shall not be constructed of impervious
materials and shall be designed to minimize soil compaction.
(c) All on-site utility and transmission lines shall, to the extent feasible, be
placed underground.
(d) Solar collectors and other facilities shall be designed and located in
order to minimize reflective glare toward any inhabited buildings on
adjacent properties and roads.
(e) All solar equipment, including any structure for batteries or storage
cells, shall be enclosed by a minimum six-foot-high fence with a
secure gate and shall be provided with landscaping.
(4) Signs.
(a) A sign not to exceed eight square feet shall be displayed on or near the
main access point and shall list the facility name, owner and phone
number.
(5) A clearly visible warning/disconnect sign concerning voltage shall be placed at
the base of all pad-mounted transformers and substations.
(6) Abandonment.
(a) All applications for a solar farm shall be accompanied by a
decommissioning plan to be implemented upon abandonment, or
cessation of activity, or in conjunction with removal of the facility,
prior to issuance of a building permit.
(b) If the applicant begins but does not complete construction of the
project within 12 months after receiving special permit approval, this
may be deemed abandonment of the project and require
implementation of the decommissioning plan to the extent applicable.
(c) The decommissioning plan must ensure the site will be restored to a
useful, nonhazardous condition without delay, including, but not
limited to, the following:
4
[1] Removal of aboveground and below-ground equipment,
structures and foundations.
[2] Restoration of the surface grade and soil after removal of
equipment.
[3] Revegetation of restored soil areas with native seed mixes,
excluding any invasive species.
[4] The plan shall include a time frame for the completion of
site restoration work.
(d) In the event the facility is not completed and functioning within 12
months of the issuance of the special permit, the Town may notify the
operator and/or the owner to complete construction and installation of
the facility within 180 days. If the owner and/or operator fail to
perform, the Town may notify the owner and/or operator to implement
the decommissioning plan. The decommissioning plan must be
completed within 180 days of notification by the Town.
(e) Upon cessation of activity of a constructed facility for a period of one
year, the Town may notify the owner and/or operator of the facility to
implement the decommissioning plan. Within 180 days of notice being
served, the owner and/or operator can either restore operation equal to
80% of approved capacity or implement the decommissioning plan.
(f) If the owner and/or operator fails to fully implement the
decommissioning plan within the one-hundred-eighty-day time period,
the Town may, at its discretion, provide for the restoration of the site
in accordance with the decommissioning plan and may recover all
expenses incurred for such activities from the defaulted owner and/or
operator. Any and all costs incurred by the Town shall be assessed
against the property, shall become a lien and tax upon the property,
and shall be enforced and collected with interest by the same officer
and in the same manner as other taxes.
Section 1603. The Town Board shall have the authority to require a reclamation bond in an
amount reasonably related to the expected cost to remove the facilities and restore the land.
Section 1604. The Town Board shall have the authority to set application fees by resolution.
§4. This local law shall take effect immediately upon being filed by the Secretary of State.
1
LOCAL LAW #1 OF 2017
SOLAR ENERGY SYSTEMS
§1. Purpose
The Virgil Town Board finds that it is in the public interest to provide for and encourage
renewable energy systems and a sustainable quality of life. The purpose of this local law is to
facilitate the development and operation of renewable energy systems based on sunlight. Solar
energy systems are appropriate in all zoning districts when measures are taken, as provided in
this local law, to minimize adverse impacts on neighboring properties and protect the public
health, safety and welfare.
§2. Definitions
The Zoning Law of the Town of Virgil (Local Law No. 1 of 2007) which became effective on
February 26, 2007 upon being filed by the Secretary of State is hereby amended. Article II,
Section 105 is hereby amended to add the following definitions:
MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM
An area of land or other area used for a solar collection system principally used to capture solar
energy and convert it to electrical energy to transfer to the public electric grid in order to sell
electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar
farm facilities consist of one or more freestanding ground- or roof-mounted solar collector
devices, solar-related equipment and other accessory structures and buildings, including light
reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission
lines and other appurtenant structures and facilities.
MINOR OR ACCESSORY SOLAR COLLECTION SYSTEM
A solar photovoltaic cell, panel, or array, or solar hot air or water collector device, which relies
upon solar radiation as an energy source for collection, inversion, storage, and distribution of
solar energy for electricity generation or transfer of stored heat, secondary to the use of the
premises for other lawful purposes, with the total surface area of all solar collectors on the lot not
to exceed 3,000 square feet.
Any system which is located at a farm and which is designed to produce an amount of energy
similar to what is consumed at that farm shall be a minor system, regardless of the total surface
area of the collectors.
§3. The following new Article XVI Solar Energy Systems is added to the zoning law.
Section 1601. Solar collectors and installations for minor systems
A. Roof top mounted solar collectors for minor systems are permitted in any zoning districts
in the Town.
2
B. Ground-mounted and freestanding solar collectors for minor systems are permitted as
accessory structures in all zoning districts of the Town, subject to the following
requirements:
(1) The location of the solar collectors meets all applicable setback requirements of
the zone in which they are located.
(2) The height of the solar collectors and any mounts shall not exceed the height
restrictions of the zone when oriented at maximum tilt.
(3) The total surface area of all solar collectors on the lot shall not exceed 3,000
square feet and, when combined with all other buildings and structures on the lot,
shall not exceed fifty-percent lot coverage.
(4) A building permit has been obtained for the solar collectors.
(5) The solar collectors are located in a side or rear yard.
(6) Solar collectors and other facilities shall be designed and located in order to
prevent reflective glare toward any inhabited buildings on adjacent properties and
roads.
C. Site plan approval is required pursuant to zoning law Article VIII. Any site plan review
shall include review of the adequacy, location, arrangement, size, design, impacts to
aesthetic resources, and general site compatibility of proposed solar collectors.
D. Construction shall be performed in accordance with applicable electrical and building
codes, the manufacturer's installation instructions, and industry standards. Prior to
operation the electrical connections shallt be inspected by the Town Code Enforcement
Officer or by an appropriate electrical inspection person or agency, as determined by the
Town. In addition, any connection to the public utility grid shall be subject to inspection
by the appropriate public utility.
E. When solar storage batteries are included as part of the solar collector system, they shall
be placed in a secure container or enclosure meeting the requirements of the New York
State Building Code when in use and when no longer used shall be disposed of in
accordance with the laws and regulations of Cortland County and other applicable laws
and regulations.
F. If a solar collector ceases to perform its originally intended function for more than 12
consecutive months, the property owner shall remove the collector, mount and associated
equipment and facilities no later than 90 days after the end of the twelve-month period.
Section 1602. Solar collectors and installations for major systems or solar farms
A. Where applicable, and unless more restrictive regulations also apply, the requirements
of § 3 of this Article shall apply to solar collectors and installations for major systems
or solar farms.
B. A major system or solar farm may be constructed subject to obtaining a special permit
from the town board. Issuance of a special permit shall be in the sole discretion of the
town board. Any application regarding major solar systems shall include detailed soils
maps.
C. The following areas must be avoided:
(1) One-hundred-year flood hazard zones
(2) Historic and/or culturally significant resources in an historic district or historic
district transition zone.
3
(3) Any regulated freshwater wetland.
D. A major system or solar farm may be permitted in any zone in the town when
authorized by the town board subject to the following terms and conditions.
(1) The total coverage of all buildings and structures on a lot, including freestanding
solar panels, shall not exceed 50%.
(2) Height and setback restrictions.
(a) The maximum height for freestanding solar panels located on the
ground or attached to a framework located on the ground shall not
exceed 15 feet in height above the ground.
(b) The minimum setback from property lines for fences and solar
equipment shall be 50 feet from the center of a road or the property
line, whichever is greater..
(c) A landscaped buffer shall be provided around all equipment and solar
collectors to provide screening from adjacent residential properties and
roads, as needed.
(3) Design standards.
(a) Removal of trees and other existing vegetation shall be minimized or
offset with planting elsewhere on the property.
(b) Roadways within the site shall not be constructed of impervious
materials and shall be designed to minimize soil compaction.
(c) All on-site utility and transmission lines shall, to the extent feasible, be
placed underground.
(d) Solar collectors and other facilities shall be designed and located in
order to minimize reflective glare toward any inhabited buildings on
adjacent properties and roads.
(e) All solar equipment, including any structure for batteries or storage
cells, shall be enclosed by a minimum six-foot-high fence with a
secure gate and shall be provided with landscaping.
(4) Signs.
(a) A sign not to exceed eight square feet shall be displayed on or near the
main access point and shall list the facility name, owner and phone
number.
(5) A clearly visible warning/disconnect sign concerning voltage shall be placed at
the base of all pad-mounted transformers and substations.
(6) Abandonment.
(a) All applications for a solar farm shall be accompanied by a
decommissioning plan to be implemented upon abandonment, or
cessation of activity, or in conjunction with removal of the facility,
prior to issuance of a building permit.
(b) If the applicant begins but does not complete construction of the
project within 12 months after receiving special permit approval, this
may be deemed abandonment of the project and require
implementation of the decommissioning plan to the extent applicable.
(c) The decommissioning plan must ensure the site will be restored to a
useful, nonhazardous condition without delay, including, but not
limited to, the following:
4
[1] Removal of aboveground and below-ground equipment,
structures and foundations.
[2] Restoration of the surface grade and soil after removal of
equipment.
[3] Revegetation of restored soil areas with native seed mixes,
excluding any invasive species.
[4] The plan shall include a time frame for the completion of
site restoration work.
(d) In the event the facility is not completed and functioning within 12
months of the issuance of the special permit, the Town may notify the
operator and/or the owner to complete construction and installation of
the facility within 180 days. If the owner and/or operator fail to
perform, the Town may notify the owner and/or operator to implement
the decommissioning plan. The decommissioning plan must be
completed within 180 days of notification by the Town.
(e) Upon cessation of activity of a constructed facility for a period of one
year, the Town may notify the owner and/or operator of the facility to
implement the decommissioning plan. Within 180 days of notice being
served, the owner and/or operator can either restore operation equal to
80% of approved capacity or implement the decommissioning plan.
(f) If the owner and/or operator fails to fully implement the
decommissioning plan within the one-hundred-eighty-day time period,
the Town may, at its discretion, provide for the restoration of the site
in accordance with the decommissioning plan and may recover all
expenses incurred for such activities from the defaulted owner and/or
operator. Any and all costs incurred by the Town shall be assessed
against the property, shall become a lien and tax upon the property,
and shall be enforced and collected with interest by the same officer
and in the same manner as other taxes.
Section 1603. The Town Board shall have the authority to require a reclamation bond in an
amount reasonably related to the expected cost to remove the facilities and restore the land.
Section 1604. The Town Board shall have the authority to set application fees by resolution.
§4. This local law shall take effect immediately upon being filed by the Secretary of State.
8 June 2017
To: Virgil Town Board
From: Marsha Powell
Town of Virgil Historian
Re: Annual Report for 2016-2017
The position of Town Historian has a dual purpose: To provide a local resource person
who will participate in local studies and be available to help answer questions regarding
the community, and to encourage the preservation of local history.
The Historian therefore collects, preserves and interprets all types of materials relating to
the community’s past.
This report is organized in the three categories mentioned above.
1)Collection:
Activities in this category consist of the following:
• Clipping current newspaper items on an almost daily basis. Clippings include
birth and death announcements, town board and committee meeting
announcements, and any other news concerning our town and its residents.
• Receiving family history items. Whenever contact is made with a family member
involved in genealogy, we share information. I provide as much information as
possible, and in return, copies of letters and family trees
• Received a donation from Mary Kimberly, McGraw Historian, of framed portraits
of Mrs. and Mrs. Pond who had resided in Virgil in the 1800s.
• A loan of a portrait of Earl Price and Pearl Lang from Craig Umbehauer so that I
can get a copy made for the wall in the Historian Office.
• A donation of the book, “A Glimpse of Carpenter Hill” from Phyllis Kirk, the
daughter of the author.
• Gifts of several Virgil yearbooks from the Holler family.
• Gift of broken headstones retrieved from Isa Jubran’s property. We believe an
early stone carver lived at that location. These were incomplete, incorrect or
broken stones.
• A donation of pictures, Virgil school documents, ration books and other items
from James Knapp.
• Donation of a picture of the 1926 Home Bureau float.
• Receiving photographs and town historical items. Bo and assistants at the
Transfer Station are always on the lookout for historical items, including books
that residents are tossing.
2)Preservation:
Activities in this category consist of the following:
• Newspaper clippings are pasted and filed in the appropriate folder in the filing
cabinets.
• Photographs are protected and filed.
• As research is completed some of the delicate pages are typed and stored on the
computer so that future research can be done on printed copies, thus helping to
preserve the originals.
• Indexes continue to be created for some of the books. These books cover various
aspects of family and town history and can now be searched when genealogy
requests are received.
3)Interpretation:
This activity involves searching our records to fill requests and giving presentations on
Virgil history including:
• Genealogy requests for a particular family or questions about Virgil town history.
Requests come via mail, phone, email and in person. We received just about the
same number of requests as last year, over 50. Many are on-going inquiries as
genealogists continue to seek new information. Email allows us to communicate
much faster and more frequently. Requests have come from across the country.
Several researchers have made trips to Virgil to read and copy material we have.
• Several photos of gravestones were located and provided to genealogists
researching families.
• Our information has helped allow descendents of Virgil families to join societies
such as the DAR (Daughter’s of the American Revoultion) and fill in gaps in their
family history.
• Wrote articles on the early days of the post office and mail delivery in Virgil, and
the early days of education in Virgil for the Virgil Newsletter.
• Gave presentations to the Virgil Historical Society on early crimes of Virgil, a
haunted house in Virgil and the Temperance movement in Virgil.
Additional Activities:
• Attended the Cortland County Historian meetings.
• Attended the Association of Public Historians of NY State meeting in Syracuse,
New York.
• Attended the Region 9 Public Historian meeting in Auburn, New York.
• Was interviewed and video-taped by a TC3 student for a communication class
project. His questions were about the history of Virgil.
• Served on the selection committee to select five individuals to be accepted into
the Homer Living History Center “Hall of Fame”.
• And most notably I moved into a new office in the Town Hall. Thanks to Dale
Taylor and Craig Umbehauer for their assistance in moving furniture from my old
office and for moving many artifacts from the Historical Building and thanks to
John Kaminski for hanging blinds. We now have an office with adequate storage
space, as well as space to showcase historical items from the past.
Each person contacting me regarding family and Virgil history is eager to get results.
One of my final questions to them is to ask for their email address. This allows me to get
answers to them more quickly and allows for follow-up, which inevitably happens. The
addition of a computer for the Historian position has been invaluable. I am able to
communicate quickly with those with questions, as well as research historic topics related
to Virgil.
I continue to enjoy learning about Virgil’s rich history and am happy to help in its
preservation.
Virgil Town Board Meeting May 11th, 2017
1 | P a g e
TOWN OF VIRGIL REGULAR MEETING
May 11th, 2017
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matt Denniston (was late), Member Gary Pelton,
Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, David Coish Camden Group, Jenae Withey W2Operators,
Sandy Price County Legislator, Teri Pelton Virgil Youth Commission, Carol Rehkugler, Linda Marsh
6:30PM- TOWN HALL MEETING: Dale Taylor Addressed the Board. Taylor said that he had a new idea. At last month’s meeting, there
was a proposal to spend money on a new truck using CHIPS money. Taylor was thinking that the town could look into shared services
with the county. He said that Rick Horner will be retiring and instead of replacing Horner, the town could have the county pl ow the
roads that Horner plowed, this would alleviate the need for a new truck, as well as save money on employee ben efits and salary.
Taylor said that he spoke with Phillip Krey, the Superintendent from the County, and Krey said he would entertain the idea. Taylor
asked why couldn’t this be done? Supervisor Kaminski and Deputy Supervisor Stiles said that they considered the legality of the use of
CHIPS money and they found it can be used for anything, even purchasing a truck, however the stipulation is that the vehicle has to
have a ten-year life span. They felt it was a gray area. Member Stiles thought that the CHIPS money could only be used for roadwork.
Kaminski said that he has concerns with the County plowing the roads. He is wondering if they would have them plowed for the school
buses? Taylor said that the County has a higher level of plowing and he didn’t think that would be a concern. It was stated that the
agreement would be between the town and the county. Taylor said that this may help with shared services as well.
Linda Marsh, of 2174 Holler Rd. addressed the board. She wanted to know if there will be concerts at the gazebo this summer? She
said the youth commission used to host them. Teri Pelton said that the youth commission did not want to be involved because it’s not
a youth activity. March wanted to know if the town could bring it back even if was just once a month. She said she would help organize
it. Marsh was also wondering about zoning in the town, she’s seeing a lot of junk around. Craig Umbehauer, the Code and Zoning
Officer said that it is a gray area. He said you can’t zone for neatness if it’s not a health hazard. He said you can regulate the number
of vehicles that have to be licensed. He said that some places are being cleaned up, such as a place on RTE 392 and one on Page Green
Road. Marsh feels it’s starting to look on the downside. She said for a while it was starting to look good, but starting to look like it’s
going downhill again. Umbehauer reiterated that the town can’t regulate neatness.
6:40 PM –THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION# 17-066 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated April 13th, 2017: Member Stiles moved to approve the minutes for April 13th
2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Stiles and Kaminski. Nays-None
RESOLUTION# 17-067 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR APRIL NUMBER 05: Member Stiles moved to approve payment of the General Fund’s audited vouchers numbered
83-104 in the amount of $47,384.54. Member Snow seconded the motion. Discussion: Supervisor Kaminski informed the board that
most of the costs this month were from insurance. Member Pelton asked what the repair on ‘93 truck was. It was stated that it was
the cab that is used to haul the compactor at the transfer station. Items related to the transfer station fall under the general fund.
Vote: Ayes-Members Pelton, Snow, Stiles and Kaminski. Nays- None.
HIGHWAY FUND FOR APRIL NUMBER 05: Member Stiles moved to approve payment of the Highway Fund audited vouchers numbered
1068-1095 in the amount of $33260.12, Member Snow seconded the motion. There were some questions on item number 1076, there
are two large repair bills. Representation for the Highway department was not at the meeting. There was also another repair cost of
almost $6000. Deputy Superintendent Stiles had asked the highway department to give a report on how much is being spent on each
vehicle. He wanted the board to see if what is being spent is practical. He said this will help at budget time as well. Stiles said that
$15,000 has been spent on the 07 truck since January. He said that It adds up quickly. Community Member Dale Taylor wondered why
the trucks are needing so many repairs? He feels that they sit around a lot. Stiles was wondering that as well, he feels these reports
will help with communication. Kaminski is wondering if they are getting rid of the wrong truck. It was also stated that $7000 was spent
on the sweeper. Member Pelton stated that there was more money spent on the 07 than all the rest of the truck combined . Vote:
Ayes-Members Pelton, Snow, Stiles and Kaminski. Nays- None
Virgil Town Board Meeting May 11th, 2017
2 | P a g e
SEWER DISTRICT #1 FUND FOR APRIL NUMBER 05: Member Stiles moved to approve payment of the Sewer District #1 audited
voucher’s numbered 2033-2045 in the amount of $19,648.08. Member Snow seconded the motion. Discussion: Member Snow asked
about the $7000 in landscaping at the sewer plant. He was concerned because s ome of the trees were put on top of tanks. Stiles said
they are aware of this and they will be moved. Kaminski said that the cost of the trees was turned in to the DEC grant for
reimbursement. Member Pelton asked about an aerator burning up. Dave Coish form Camden said that the bearings went. Coish said
he reported about it in the monthly report. He would like to start having them repaired once a month, to avoid this situation in the
future. Vote: Ayes-Members Pelton, Snow, Stiles and Kaminski. Nays- None
WATER DISTRICT #1 Fund FOR APRIL NUMBER 05: Member Stiles moved to approve payment of the Water District #1 audited
vouchers 3020-3023 in the amount of $6,059.73, Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Stiles and
Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR APRIL 2017: Member Stiles moved to accept the Supervisor’s Monthly Report in short form
for APRIL 2017. Member Snow seconded the motion. Discussion: Member Stiles asked when the board is going to receive a long
form? Kaminski said hopefully this month. Vote: Ayes-Members Pelton, Snow, Stiles and Kaminski. Nays –None
TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for April 2017. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Stiles and Kaminski. Nays- None
TAX COLLECTORS REPORT: Member Stiles moved to accept the Tax Collectors Monthly Report for the period of January 01st 2017-
May 05th 2017. Member Snow seconded the motion. Discussion: Supervisor Kaminski said that 95.22% of the taxes have been
collected. Town Clerk Van Donsel said she will be collecting until Jun 1st. Vote: Ayes-Members Pelton, Snow, Stiles and Kaminski.
Nays
SEWER DISTRICT OPERATIONS REPORT: Representative Dave Coish were present from the Camden Group. Member Stiles asked Coish
if he could meet with him tomorrow morning. Supervisor Kaminski aske d about 55,000 gallons of sludge. Coish said that there was
55,000 gallons of sludge, but they settled it out to 8000. Member Snow asked what was going to be done with the old fencing? Stiles
said that he would have someone fro m the Highway Department come get it. Member Stiles moved to accept the Sewer Districts
Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Stiles, and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Supervisor Kaminski said that some water had to be shut off due to nonpayment. He said
the town heard many excuses as to why people didn’t pay their bills. There was some discussion on how much it costs to turn the
water back on and who gets the money, the town, or the operator. Jenae Withy said that six services needed to be shut off, but only
one could be shut off, as many of the shut off valves needed to be fixed. She said they are all fixed now. She said that 6A, 6B, 7A, 11A,
and 14C had to be shut off. Withy said that she thought it costs $50.00 to turn the water back on, but the town thought it was $25.00.
Kaminski said that he will look into the matter tomorrow. There must be a resolution to turn the water back on or a policy. Member
Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Stiles,
and Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Stiles, and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer.
Supervisor Kaminski asked what was going on with the property on Teeter Road. He said they built a nice barn, but now they are
dismantling it. Umbehauer said that it is the Sunderland’s place. He said that they filed for bankruptcy and perhaps they are trying to
salvage some of their money. Umbehauer said that he will look into it. Umbehauer said that he put a lift and an apartment in the pole
barn and he wouldn’t give him a certificate of occupancy. Member Snow asked what was going on with the property on RTE 11. He
Virgil Town Board Meeting May 11th, 2017
3 | P a g e
said it looks bad for the town. Umbehauer said that he will send him another letter. Member Stiles motioned to accept the Code and
Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Stiles, and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted a written report. Price reported that she was at a retirement
party for President Haines of Tompkins Cortland Community College. Price said that Haines is retiring after serving 48 years as
President. Member Stiles thanked Price for voting no on the rise in sales tax in Cortland County. Stiles said that he called a few
legislators. Price said felt that public opinion made a difference on the matter. She said that is the way government should work. Stiles
wanted to know how the jail project was coming. Price said that the county went to Albany to find out their expectations. Price said
she doesn’t feel that the county can afford the over a 40 million price tag. She feels it’s unconscionable. Price said her grandchildren
and great grandchildren will be paying for it. She feels there needs to be a different approach. Supervisor Kaminski said the problem
lays with the leadership. Kaminski said that the one term sheriff has no conscious on what needs to be done. It was mentioned that
the Sheriff is going to different town boards to talk about the project. Price said that once he comes and talks to this board, he will
know where she is getting her marching orders from. Stiles said that there must be a budget to maintain the jail. Price said yes,
$200,000. Stiles feels that every time it doesn’t go the sheriff’s way, he changes the plans. Price said that when push comes to shove
it will pass, but Price says it should be brought up for a vote to see. Kaminski said that it will probably be a year or two before they do
anything. Price said she would like to see some of the outstanding debt whittled down first. Dale Taylor said that the bond will double
over time which would mean an over 80-million-dollar price tag. He said the tax payers will be paying on this for the next 50 years.
Price said that it is interesting that the state approved what the county has now, but now they are saying it’s not good enough. Taylor
thought that the jail is turning into a place to incarcerate people. Price said that maybe alternatives need to be looked at. She said that
In Tompkins County there is an Independent group that helps with bonds etc. Price says they need to keep looking at alternatives.
Price said that she feels that a few people need to be in jail for the safety of the people. Linda Marsh wanted to know why the county
is over 41 million dollars in debt? Price said it has to do with spending and state mandates and financial decisions that have been
made, such as grant money and insurance money that was used and put in the general fund instead of rebuilding. Stiles wanted to
know more about mandates. Price said that Medicaid is a big one. She said that it benefits the very young or very old. Price said that
if the county doesn’t pay the Medicaid, the state withholds state aid.
Supervisor Kaminski said that he attended the CCTVS meeting. He said that they had a presentation on homeland security. Kaminski
said that at any time he can declare at state of emergency i n the town of Virgil, the power is given to the supervisor. He said he also
learned about shared services with the government. He said that nobody at the meeting was happy. He said that there is already a lot
of sharing happening. He is going to sit down to see if they can come up with some ideas. The first year or anything already being done
doesn’t count toward shared services. Kaminski said they are looking for ideas. Stiles said there will be three more meetings before
the Aug. 1st public hearings. It was stated that this is something the governor set in place. There will be a meeting with all the unions
and reports need to be done. Kaminski said that towns can opt out for the next year. It was suggested that a survey be done to see
what surrounding counties do.
Kaminski said that according to homeland security Highway Superintendent John Morse had to submit a bill for the two days of plowing
during the blizzard, so the town can get reimbursed. The county will get disaster relief and they must come with over 170,000 in costs
to get reimbursed form the state. And the State must come up with millions of dollars in expenses to get reimbursed from the federal
government. He said everyone wants to be reimbursed.
Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Snow. Vote: Ayes-Members
Pelton, Snow, Stiles and Kaminski. Nays- None Abstained: Denniston (Member Denniston Arrived at the meeting at 7:15 PM)
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report and secretary Kelsy submitted
a financial report. T. Pelton reported that the summer program is being planned and the times and the cost is being set. They are
planning a Harry Potter book talk at the town hall and a Father daughter dance will take place at the school. There is a “Virgil on the
Move” club taking place which is headed up by Jennifer Stiles. They have received some funding from the fire district. They are looking
for more funding for T-shirts and a five K race. Member Stiles wanted to know how the Before and After School program was going.
Pelton said that the new person has worked out very well. Supervisor Kaminski said that the board has to create assistant aid positions.
Kaminski said that there is a job description on file with the county, but the town never approved it and county never sent it to the
state. So, he said the board is going to create 6 positions. Kaminski said this was done before his time. Linda Marsh asked if the Youth
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Commission was not going to do the gazebo concerts, what was going to happen. Kaminski said that what happened was that Sandy
Price got sick and nobody else wanted to take it over. Town Clerk Van Donsel said that there is also a matter of funding. She said the
board didn’t want to fund it and the group had to do fundraising to pay the bands. Member Stiles motioned to accept the Virgil Youth
Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger was not present. Member Stiles said that the committee decided to have the Fireworks
this year at Hope lake. The plan is to have them on July 2nd and they plan on getting donations to pay for them. Teri Pelton said that
Athenian Heights Home Owners Association is willing to donate. Member Gary Pelton said that there was a meeting of the committee
and they went over what was going happen this year. He said there is about ten to twenty thousand dollars in repairs that need to be
taken care of, such as rebuilding the south bridge and repaving the walking path. Pelton said they are working on grants to pay for
some of the items. There have been permits issued to help with the Beavers and Geese. The planning for the July 2nd fireworks is in
the works and they are going out for the money, all normal fees for the park will apply. Stiles said they are planning to go to local
business owners. Pelton said they would like to keep it simple. It was state that the mowing was done on the hotel side. Pelton said
that there are numerous ruts that Greek Peak caused at the lake when they were trying to make more room for parking. He said they
are not supposed to have vehicles anywhere except in the parking lots and on the roads. They have also not mowed at the lake yet
and it’s looking bad. A letter needs to be written to them.
DEPUTY HIGHWAY SUPERINTENDENTS REPORT: Deputy Highway Superintendent Britt Morse submitted a written report. Member
Stiles said that a truck was supposed to go on Auctions International, but it was not done. Morse told Stiles that there were some
items that needed to be fixed before it went on the site. J. Morse also told Stiles that the truck will not go on Auctions International
until he gets the new 10-wheeler. Supervisor Kaminski said that the board has the authority to put it up for Auction. Dale Taylor said
that this is why the board should have someone appointed. Taylor said that J. Morse is never there and he gets paid 50 thousand
dollars a year plus benefits, and he doesn’t go to work or do what is requited of him. Member Stiles motioned to accept the Highway
Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None.
OLD BUSINESS
DISCUSSION ON AGENDA’S AND BOARD PACKET EXPECTATIONS: Member Stiles said that the Town Clerk wasn’t at the last meeting
and the board didn’t get all the reports. Stiles said that the board needs to make it clear that they want all the reports in advance so
they have time go through them. They are interested in getting the reports a week ahead. He feels it used to be the policy. There was
some discussion on agenda programs. Member Denniston said that he looked at the three different options presented. He said that
there is a paid version of the free program they are using now that costs $1200 a year. The program uses templates and it increases
transparency. He said that most platforms offered are similar. He likes the free program that is being used. The paid program will allow
an unlimited number of board packets to be accessed, as opposed to just three. Denniston finds this to be valuable because the board
can look back at packets. He feels it benefits the community. Stiles said that he like the direction of going paperless. This will be
explored at budget time.
RESOLUTION #17-068 ALL DEPARTMENTS MUST HAVE REPORTS IN THE MONDAY BEFORE THE BOARD MEETING: Member Stiles
made a motion to approve the deadline for all town departments to have their reports into the Town Clerk the Monday before th e
board meeting. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None
CHANGES TO VIRGIL’S COMPREHENSIVE PLAN: Attorney Snyder said that the comprehensive plan and local law are tied up in one
document. He said that there wasn’t enough time to adopt it tonight. The document has to be on the desk of the legislators at least
seven days before. He said that the board can have another public hearing if they wish. Snyder said that no further changes are
needed. He said that the document has been reviewed by the panning board
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RESOLUTION #17-069 APPROVE SECOND PUBLIC HEARING FOR LOCAL LAW #1 2017- Member Stiles made a motion to set a Public
Hearing in regard to Local Law #1 of 2017 Solar Systems on June 8th 2017 at 6:00 PM at the Virgil Town Hall. Member Denniston
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
DISCUSSION ON SOLAR PANELS FOR THE TOWN OF VIRGIL: A meeting will be set at 1:00 PM on Monday May 15th with a
representative from a Solar company to discuss solar options for the town.
DISCUSSION REGARDING A WATER AND SEWER BILL AT GREEK PEAK: Supervisor Kaminski said that a resident of the water and sewer
district received a bill that is over $7000. There was a water leak that was undetected. The owner is wondering if the town would be
willing to forgive the sewer portion of the bill, because the water didn’t go in the sewer. The sewer portion of the bill is based on water
usage. There was a question if that is a common way of calculating the bill. Member Stiles felt the owner should pay the average
amount of the cost of a regular sewer bill. Stiles felt that owner should pay a usage fee. Member Denniston said that he should pay
the average cost of a quarter’s charge. Town Clerk Van Donsel provided the cost of the sewer costs over a year. The board determined
that a bulk of the sewer bills were under 100 quarterly. The sewer portion of the bill is $3900 instead of the usual $100. It was stated
that the board should establish a policy that will apply to everyone. Attorney Snyder said that the water and sewer rules should be
amended in order to be able to forgive a certain fraction of the bill. Snyder said that there is nothing in t here to forgive bills for any
purpose. Snyder said that he will come up with a paragraph or two to tighten up the rules.
RESOLUTION #17-070 FORGIVE A PORTION OF THE SEWER BILL FOR BEDROCK: Member Denniston made a Motion to forgive the
sewer portion of the bill for Keith Bedrock minus the average cost of the prior quarters sewerage cost. Member Stiles seconded the
motion. Vote: Ayes-Members Pelton, Snow, Denniston. Nays- Kaminski
NEW BUSINESS
CHARTER COMMUNICATIONS AGREEMENT: Supervisor Kaminski stated that the board needs to set up a public hearing for the
franchise agreement with Charter Communications. Kaminski said he would like to work out a deal with Charter because they have
parts of the town locked down with no intent for some residents. He would like to break that control. Attorney Pat Snyder said that
the agreement is a nonexclusive franchise agreement. He said that other companies can have agreements as well. He said it wouldn’t
hurt to make it more explicit in the agreement. Member Stiles said that Spectrum passes by numerus houses and yet residents can’t
hook up to the cable. It was stated that Spectrum has an agreement to just serve Greek Peak. Stiles felt that someone should talk to
this company. Snyder said the board could make them serve residents where their lines run. Kaminski said that Haefele TV wants to
run lines now, but can’t because Spectrum has the rights. Stiles said that he would like to see some competition. Resident Carol
Rekkugler said that she has Frontier and they are highly unstable. She said she has called about concerns with bandwidth, but has
gotten nowhere. She said she will attend the public hearing and she will bring others. Kaminski said that Lee Haefele was told he can’t
run up Page Green Road because Spectrum in there. It was stated that Haefele can’t go up Carson Road either. Sometimes it’s a matter
of the electric company wanting a fortune to use their poles. Kaminski said he has a map and there is grant money available. Rekkugler
said she is willing to start a movement and she will contact the Public Service Commission. She said this needs to be fixed.
RESOLUTION #17-071 SET PUBLIC HEARING DATE FOR THE CHARTER COMMUNICATIONS CONTRACT: Member Denniston motioned
to approve June 8th 2016 at 6:00 PM as the date and time set for a public hearing on the Town of Virgil and Charter Communications
Contract. The Public Hearing will be held before the Regular Town Board Meeting. Member Snow seconded the motion. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #17-072 CREATE 6 PART TIME BEFORE AND AFTER SCHOOL AIDES POSITIONS:
Member Stiles motioned to approve the creation of 6-part time Before and After School Aide positions. Member Pelton seconded
the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
Virgil Town Board Meeting May 11th, 2017
6 | P a g e
TOWN OF VIRGIL’S ANNUAL FINANCIAL REPORT- 2016: Supervisor Kaminski said that the 2016 annual financial report for the town
is done and it is being sent to the state. He said the board does not need to vote on it.
ANNUAL FINANCIAL REPORT- HEALTHCARE CONSORTIUM: Supervisor Kaminski said that the 2016 annual financial report for the
Health Care Consortium is done as well. He said the board does not need to vote on it.
QUARTERLY SALES TAX REPORT: The board received a copy of the quarterly sales tax report.
RESOLUTION #17-073 HIRE CEDARWOOD ENGINEERING SERVICES PPLC> TO APPLY FOR A GRANT FOR WORK NEEDED TO BE DONE
AT HOPE LAKE PARK: Supervisor Kaminski said that he would like for the board to retain Cedarwood Engineering to apply for a grant
to fix items that need to be repaired at Hope Lake Park. He said it will cost between $1200 -$1500 to write the grant. Member Stiles
made a motion to retain Cedarwood Engineering Services, PPLC to write a grant for Hope Lake Park not to exceed $1500. The money
should be taken out of the community development fund and it will be reimbursed with the grant money. Member Pelton seconded
the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:10 PM. Member Pelton seconded the motion.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk
TOWN OF VIRGIL, NEW YORK MAY, 2017
and payment of which are otherwise provided for by Law:
by me in connection with my office during the month stated above, excepting only such fees and moneys the application
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
TO THE SUPERVISOR:
TOWN CLERK'S MONTHLY REPORT
PAGE 1
A1255
5 DECALS 8.00
8.00TOTAL TOWN CLERK FEES
A1270
47 PHOTO ID FEE 424.00
6 HOPE LAKE ID 6.00
430.00TOTAL A1270
A1550
3 DOG IMPOUNDS/ADOPTIONS 60.00
60.00TOTAL A1550
A2110
1 ZONING BOOKS 175.00
175.00TOTAL A2110
A2544
23 DOG LICENSES 219.00
219.00TOTAL A2544
A2590
5 BUILDING PERMITS 565.00
565.00TOTAL A2590
A2655
23 PHOTOCOPIES 5.75
5.75TOTAL A2655
A2770
1 MISCELLANEOUS 411.00
411.00TOTAL A2770
MAY, 2017
TOWN CLERK'S MONTHLY REPORT
page 2
DISBURSEMENTS
1,873.75PAID TO SUPERVISOR FOR GENERAL FUND
137.00PAID TO NYS DEC FOR DECALS
27.00PAID TO AG & MARKETS FOR DOG LICENSES
2,037.75TOTAL DISBURSEMENTS
JUNE 1, 2017
STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL
I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Town Clerk
, SUPERVISOR
JOHN P. KAMINSKI
06-07-17
12:22:56 Record of County & Town Payment Summary by Purpose
Town of Virgil
For Payments dated 01-03-2017 through 06-01-2017
ALL SWIS CODES
Purpose Swis
Code
Tax Amount Amount PaidSchool
Code
% of Total Amount Unpaid
County Taxes 1146 $2,445,336.05 96.72$2,528,293.46 $82,957.41
Town of Virgil 1146 $484,921.51 96.84$500,743.09 $15,821.58
School Relevy 1146 $16,482.52 58.17$28,335.66 $11,853.14
Relevy Sewer $546.75 85.73$637.79 $91.04
Relevy Water $335.21 97.13$345.12 $9.91
Virgil Fire $227,188.49 96.76$234,800.44 $7,611.95
Virgil sewer $109,732.77 99.01$110,827.71 $1,094.94
Virgil water $52,219.38 98.58$52,972.24 $752.86
$3,336,762.68 $3,456,955.51Total: 96.52 $120,192.83
Page 1
9008 State Rte. 13 Phone 315-245-4444
Camden, NY 13316 Fax: 888-907-3020
info@camdengroupusa.com
June 5, 2017
Town of Virgil, Wastewater Treatment Plant Operations for May 2017
Wastewater Treatment
Facility
Average daily flow (Million Gallons / day) .029413
Sampling
BOD influent 64.2 BOD effluent 2.3 Permit limit 15
TSS influent 45.0 TSS effluent <2.0 Permit limit 15
NH3 influent Seasonal NH3 effluent Seasonal Permit limit N/A
P influent Seasonal P effluent Seasonal Permit limit N/A
Chlorine Seasonal Cl2 effluent Seasonal Permit limit N/A
Fecal Seasonal Fecal effluent Seasonal Permit limit N/A
Ø Getting Air-o-later #1 removed to be sent out for seal and bearing replacement.
Ø The facility is well within Permit Limit for the month. We have started summer
permit. Which includes chlorination, dechlorinating and ammonia removal.
Ø The facility wasted approximately 26,500 gallons of sludge and sent gallons of
dewatered and stabilized the sludge. We had no sludge sent to City of Ithaca
Wastewater plant this month.
Ø Kept Oxidation Ditch walls cleaned throughout the month.
Ø Performed PM on all equipment as required.
Ø Performed housekeeping throughout month.
Ø The lawn has been cleaned up from bridge and fence construction.
Ø Trees are still on top of tank, have not been removed at this time.
Ø Greek Peak offered to remove all old fencing if Town would like them to remove?
DMR Copy of Record
Permit
Permit #:NY0027197 Permittee:VIRGIL (T) SD#1 Facility:VIRGIL (T) SD#1 WWTP
Major:No Permittee Address:1176 CHURCH STREET
CORTLAND, NY 13045
Facility Location:2000 ST RTE 392
CORTLAND, NY 13045
Permitted Feature:001
Receiving Water (Ambient)
Discharge: 001-M
Town of Virgil Sewer District #1 WWTP
Report Dates & Status
Monitoring Period:From 04/01/17 to 04/30/17 DMR Due Date:05/28/17 Status:NetDMR Validated
Considerations for Form Completion
Principal Executive Officer
First Name:Kenneth Title:President Telephone:315-245-4444
Last Name:Scherrieble
No Data Indicator (NODI)
Form NODI:--
Parameter Monitoring Location Season #Param. NODI Quantity or Loading Quality or Concentration # of Ex.Frequency of Analysis Sample Type
Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units
00010 Temperature, water deg. centigrade 1 - Effluent Gross 0 --
Sample =11 04 - deg C
0
01/01 - Daily GR - GRAB
Permit Req. Req Mon DAILY MX 04 - deg C 01/01 - Daily GR - GRAB
Value NODI
00056 Flow rate 1 - Effluent Gross 0 --
Sample =60403 07 - gal/d
0
99/99 - Continuous MT - METER
Permit Req.<=80000 MO AVG 07 - gal/d 99/99 - Continuous MT - METER
Value NODI
00300 Oxygen, dissolved [DO]1 - Effluent Gross 0 --
Sample =5.1 19 - mg/L
0
01/30 - Monthly GR - GRAB
Permit Req. >=4 MINIMUM 19 - mg/L 01/30 - Monthly GR - GRAB
Value NODI
00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 --
Sample =2 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00310 BOD, 5-day, 20 deg. C G - Raw Sewage Influent 0 --
Sample =211 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00400 pH 1 - Effluent Gross 0 --
Sample =7 =8.1 12 - SU
0
01/01 - Daily GR - GRAB
Permit Req. >=6 MINIMUM <=9 MAXIMUM 12 - SU 01/01 - Daily GR - GRAB
Value NODI
00530 Solids, total suspended 1 - Effluent Gross 0 --
Sample =2 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00530 Solids, total suspended G - Raw Sewage Influent 0 --
Sample =174 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00545 Solids, settleable 1 - Effluent Gross 0 --
Sample <0.1 25 - mL/L
0
01/01 - Daily GR - GRAB
Permit Req. <=.3 DAILY MX 25 - mL/L 01/01 - Daily GR - GRAB
Value NODI
81010 BOD, 5-day, percent removal K - Percent Removal 0 --
Sample =99 23 - %
0
01/30 - Monthly CA - CALCTD
Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD
Value NODI
81011 Solids, suspended percent removal K - Percent Removal 0 --
Sample =99 23 - %
0
01/30 - Monthly CA - CALCTD
Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
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VIRGIL (T) SD#1
User:admin@camdengroupusa.com Date/Time:2017-05-16 15:02 (Time Zone: -04:00)
Name:Cindy Cameron
E-Mail:admin@camdengroupusa.com
131 Port Watson Street, Cortland New York, 13045
Office: 607-753-1477 Fax: 607-753-1479 www.w2oJenae@outlook.com
June 2, 2017
Mr. John Kaminski
Town of Virgil Supervisor
1176 Church Street
Cortland, NY 13045
Re: May Operations Report for the Town Water System
Mr. Kaminski and Virgil Town Board Members,
There were no issues with the system for the month and all samples came back normal.
We did some yard work throughout the system this month. We mowed inside of the well pen
and did some top soil work around the new hydrant so that it would look nice.
The new Sensus metering equipment came in, we delivered this to Gina. Hopefully, we can
have this working for the next billing cycle.
The parts for the broken valve in the pump house came in, we will get these installed and the
valve working again as soon as we can.
Sincerely,
Jenae Withey
LEGISLATORS REPORT FOR JUNE 2017
Proclamations:
Correction officers and employee’s week- honoring those who rise to meet any challenge and serve this honorable
profession nobly and admirably. I salute you ladies and gentlemen!
Aphasia awareness month- a communication disorder that effects the ability to speak, understand, read, write and to
calculate gestures. This frequently happens after a stroke or brain injury. Understanding and support for those affected
is important.
Good news- neighbors complained about speeding on Virgil Church Street. I took the problem to the town board and
they quickly acted and followed the correct procedure by sending a letter to the County Highway Superintendent who
then passed it, with his approval, to the NYS Department of Transportation. It was studied and they recommended
reducing the speed limit to 45 MPH for one mile starting at the existing 35 MPH and continuing west to Route 392. All
levels of government worked together. You do make a difference.
The CCTVS committee that I chair had an excellent program on emergency operations for towns, villages, city and
county. We also have met several times and have other meetings scheduled for the state mandate of a report on shared
services. All municipalities are equal partners in this, however the Legislative Chair is responsible for meeting the tight
time lines. There already exist many ways that municipalities work together, but none of those count. The Governor
wants new ones. Onward and upward!
A resolution was defeated creating four-part time per diem therapists for speech, occupational, physical and early
intervention therapy. This is a mandated service that would have been paid for with insurance and other revenues.
These therapists are for preschool youngsters. I voted yes because of the neutral cost, and the fact that these are
mandated services. I know that early intervention works and makes a big and positive impact.
A resolution to purchase a used chipper spreader for $91,900 was also defeated. I voted no to purchase this piece of
highway equipment for two reasons - a reported cost of high maintenance and there is a company that does this for us
already. It is nice to be independent however, if private businesses can do a job then government should let them.
Is there anything I should be aware of or doing?
Sandy Price
1189 Church Street
Virgil, NY 13045
THOUGHTS FOR THE MONTH:
"Every day we have plenty of opportunities to get angry, stressed or offended. But what you're doing when you indulge
these negative emotions is giving something outside yourself power over your happiness. You can choose to not let little
things upset you. "Joel Olsteen
You can have a good day or not - it's up to you. Retired Virgil School Principal Lynn New
Notes from Virgil Youth Commission to Town Board
Tuesday, June 6, 2017
1. See financial reports on both youth commission and Before/After
School given.
2. The Harry Potter Book talk and party was successful with 12 children
and 15 adults participating. Everyone had fun with themed snacks and
discussing the book, making potions, stuffed owls, and casting spells.
3. The second annual “Father Daughter Dance” was again a big success
with over 30 people participating. They danced, had photos taken, and
enjoyed treats and games. The theme was “An Evening in a Fairy
Forest”.
4. Jen continues the “Virgil on the Move” club. She has had up to 22
participants! Plans are still being made for the culminating activity.
5. Things have been going smoothly with the Before/After School
program. There were a few days when they were short staffed, and
volunteers from the VYC shared the coverage, to make sure there
were enough adults present. Summer’s “Before and After school” will
be July 10th through August 18th. We plan to enhance this program so
that students are busy and involved, by transporting them once per
week using Cortland School Transportation.
6. We will need to add at least once staff person to the Before/After
School program. We would like to publicize this need, but will wait for
the Town Board to let us know when the details for job description
have been worked out with NYS.
Teri Pelton, VYC Secretary
Checking Account
Date Budget Line payee Amount Balance
Beginning Balance 9/30/2015 Harvest Festival 2014 $592 $592
Deposit 10/26/2015 Harvest Festival 2015 $519 $1,111.00
Check 1001 10/26/2015 Harvest Festival 2015Loni Donahue ($17.97)$1,093.03
Check reorder 10/30/2015 fees ($21.60)$1,089.40
Deposit 12/29/2015 Centerpiece Making $119 $1,208.40
Jennifer Stiles (check 1002)3/31/2016 Painting Event $138.06 $1,070.34
Deposit 4/12/2016 Painting Event $120 $1,190.34
Deposit 4/12/2016 Donations from Spring Forward $24 $1,214.34
check 1003 5/15/2016 Appreciation Gift Hollywood Restaurant $50 $1,164.34
check 1004 6/6/2015 advertising (signs)Teri Pelton $58.44 $1,105.90
check 1005 VOID
Deposit 6/27/2016 Father Daughter Dancedeposit $97 $1,202.90
Returned Check 7/7/2016 Father Daughter Dance ($17)$1,185.90
Returned check fee 7/7/2016 fees ($10)$1,175.90
Jennifer Stiles (check 1006)9/7/2016 glow walk Jennifer Stiles ($22)$1,153.90
check 1007 VOID
check 1008 10/1/2016 Harvest Party 2016 Heidi Turner ($50)$1,103.90
check 1009 10/1/2016 Harvest Party 2016 Jennifer Stiles ($50)$1,053.90
check 1010 10/1/2016 Harvest Party 2016 Jennifer Stiles ($200)$853.90
check 1011 10/1/2016 Harvest Party 2016 Theresa Pelton ($50)$803.90
check 1012 10/1/2016 Harvest Party 2016 Stacy Kelsey ($50)$753.90
Deposit 10/31/2016 Harvest Party 2016 $353 $1,106.90
check 1015 11/27/2016 Centerpiece Making '16teri pelton $96.80 $1,031.05
check 1016 Void
check 1017 12/6/2016 Centerpiece Making '16Teri Pelton $29 $1,002.05
check 1018 Void
check 1019 12/11/2016 Harvest Party 2016 Jennifer Stiles $202.93 $799.12
check 1020 3/18/2017 Ski club water park underpaymentAmanda Peck $48 $751.12
Deposit 4/14/2017 Dance the night away '17 $69 $820.12
Deposit 5/4/2017 Virgil on the Move payments $860 $1,680.12
check 1021 5/18/2017 VOTM Bernard's Clothing $400 $1,280.12
Deposit 5/26/2017 VOTM $100 $1,380.12
check 1022 5/31/2017 VOTM Bernard's Clothing $38 $1,342.12
Deposit 6/5/2017 VOTM $200 $1,542.12
Town Budget
2017 Expenditures
$1,000
$49 Walmart Dance the Night Away 2017 $951
$250 Top Shelf Music Father Daughter Dance $701
$29.37 Walmart Harry Potter book Talk $671.63
Before and After School
Check Number Date Description Amount balance
8 10 16 initial deposit from old account $22,889.78 $22,889.78
8 10 16 deposit summer weeks 1-3 $2,159 $25,043.78
8 31 16 deposit summer weeks 4-6 $1,146 $26,194.78
9 7 16 deposit (Root)$50 $26,244.78
9/9/2016 deposit week of 9/9/16 $825 $27,069.78
9/21/2016 deposit week of 9/16/16 $389 $27,458.78
9/21/2016 deposit- Johnson $426 $27,884.78
9/27/2016 Deposit week of 9/23/16 $1,651.50 $29,536.28
10/5/2016 deposit week of 9/30/16 $908 $30, 444.28
10/24/2016 deposit week of 9/30/16 $136.50 $30,580.78
10/24/2016 deposit week of 10/7/16 $230 $30,810.28
10/24/2016 Deposit- Benjamin $780 $32,288.28
8/31/2016 check order ($25.92)$32,262.36
11/1/2016 deposit week of 10/21 $546 $32,808.36
101 11/1/2016 Stacy Kelsey- repayment for tracks ($57.98)$32,750.38
11/8/2016 Deposit week of 10/28/16 $404 $33,153.88
11/18/2016 deposit week of 11/4 $247.50 $33,401.38
11/23/2016 deposit week of 11/11 $698 $34,098.88
11/23/2016 deposit week of 11/18-11/22 $583.50 $34,682.38
12/5/2016 deposit week of 12/2 $397.50 $35,079.88
102 12/6/2016 Stacy Kelsey- repayment for ornamnets($27.42)$35,052.46
12/12/2016 deposit week of 12/9 $805.25 $35,857.71
12/19/2016 deposit week of 12/16 $395.50 $36,253.21
1/3/2017 deposit week of 12/23 $657.50 $36,910.71
1/17/2017 deposit week of 1/6/17 $572.50 $37,483.21
1/17/2017 deposit week of 1/13/17 $482.50 $37,965.71
1/24/2017 deposit week of 1/20/17 $900.50 $38,886.21
2/7/2017 deposit week of 1/27/17 $227.00 $39,093.21
2/7/2017 deposit week of 2/3/17 $902.50 $39,995.71
2/21/2017 deposit week of 2/10/17 $477.50 $40,473.21
3/4/2017 deposit week of 2/24/17 $324.50 $40,797.71
3/30/2017 deposit week of 3/10 $431 $42,002.71
3/30/2017 deposit week of 3/17 $367 $42,369.71
4/14/2017 deposit week of 3/31 $957.50 $43,354.21
4/14/2017 deposit week of 4/7 $396.00 $43,750.21
5/5/2017 deposit week of 4/14 $431.50 $44,181.71
5/5/2017 deposit week of 4/28 $180.50 $44,362.21
5/30/2017 deposit week of 5/5 $756.50 $45,118.71
6/5/2017 deposit week of 5/19 $985.00 $46,103.71
6/5/2017 deposit week of 5/26 $293 $46,396.71
Town Highway Superintendents Monthly Report May 2017
This month we have been busy preparing the town roads for oil and stone we have
grader patched the spots needed on those roads and are ready to be surfaced. Also we
regarded part of Bleck Rd. and the bottom of Carson Rd. that was breaking up to be added to oil
and stone. Also we graded River Rd and have been removing gravel from the land slides down
there.
Britt Morse
Deputy Highway Supt.
Equipment Spending Year to Date
81 CAT Grader Athey Sweeper 99 Badger Excavator 95 Ford Water Truck 02 Roller TN70 Broom Tractor
158.67$ 1,119.75$ 31.71$ 895.00$ 162.40$ 350.93$
28.99$ 174.00$ 384.96$ 12.92$ 24.88$ 172.22$
27.22$ 24.29$ 844.42$ 23.90$ 21.38$
82.03$ 26.92$ 96.90$ 54.15$ 113.01$
80.61$ 24.95$ 51.95$
73.56$ 443.50$ 14.14$
298.28$ 177.25$ 17.60$
99.12$ 129.49$
164.27$ 457.78$
206.61$
818.65$
1,012.75$ 1,990.66$ 1,357.99$ 985.97$ 187.28$ 2,353.76$
Equipment Spending Year to Date
TL110 Brush Tractor 99 International Tractor
52.98$ 16.83$
171.00$ 30.34$
56.14$
12.17$
292.29$ 47.17$
Vehicle Spending Year to Date
94 International 02 International 07 International 12 International 15 Westernstar 08 Silverado 12 Silverado
380.00$ 449.51$ 300.00$ 99.56$ 15.29$ 91.00$ 317.45$
100.80$ 185.50$ 250.00$ 938.52$ 120.40$ 75.55$ 89.82$
5.96$ 1,191.68$ 5.09$ 1,199.90$ 294.70$ 267.53$
160.00$ 52.50$ 1,779.22$ 41.93$ 32.21$ 743.88$
301.09$ 183.35$ 58.78$ 71.23$ 142.39$
163.90$ 66.14$ 55.61$ 43.09$ 22.68$
1,998.95$ 821.36$ 119.83$ 7.60$ 66.00$
928.85$ 4,198.80$ 22.80$ 352.48$ 329.02$
1,122.75$ 83.70$ 610.73$ 119.00$ 84.00$
109.12$ 142.36$ 1,363.25$ 140.83$ 104.50$
46.84$ 179.16$ 83.98$
74.40$ 231.38$ 42.47$
525.00$ 83.70$ 16.60$
106.98$ 77.94$ 31.14$
49.56$
41.92$
793.97$
2,564.51$
3,496.45$
113.89$
16.60$
40.93$
646.76$ 7,257.07$ 15,520.03$ 4,685.10$ 135.69$ 1,227.69$ 2,167.27$
Vehicle Spending Year to Date
14 Silverado 1 ton dump
42.47$ -$
42.47$
77.80$
77.80$
240.54$ -$
TO: Town of Virgil, Office of the Highway Superintendent
FROM: Dan Petrella, NYSDOT Regional CHIPS Coordinator
SUBJECT: 2017-2018 CHIPS, EWR, PAVE NY Allotment
DATE: June 1, 2017
The following shows the Town of Virgil’s up to date allotments for each respective program for
NY State Fiscal Year 2017-2018.
CHIPS: $164,876.82
EWR: $ 26,378.06
PAVE NY: $ 31,638.05 Please note that PAVE NY reimbursements are allowed only for
Highway Resurfacing and Highway Reconstruction activities as outlined per the
PAVE NY Guidelines.
The reimbursement schedule for these programs in 2017-2018 is as follows:
Sept 15th Payment: Expenditure deadline (Date shown on Check); July 31st, 2017.
Documentation deadline (Including receipt of cancelled checks) Aug 7th.
Dec 16th Payment: Expenditure deadline (Date shown on Check); Nov 1st, 2017
Documentation deadline (Including receipt of cancelled checks) Nov 7th.
Mar 17th Payment: Expenditure deadline (Date shown on Check); Feb 1st, 2018.
Documentation deadline (Including receipt of cancelled checks) Feb 7th.
The information provided here, and more, is also available and open to the public on our
website at https://www.dot.ny.gov/programs/chips.
If anyone from the Town has any questions and would like to contact me, please feel free to do
so. I can be reached at 315-428-4409 or dan.petrella@dot.ny.gov.
Thank you.