HomeMy WebLinkAbout04-13-2017 Town Board Meeting Agenda PacketTOWN OF VIRGIL
PUBLIC HEARING 6:00 PM AND
RREGUALR TOWN BOARD MEETING
April 13th, 2017 6:30 PM
6:00 PM PUBLIC HEARING ON PROPOSED CHANGED TO THE VIRGIL COMPREHENSIVE PLAN AND LOCAL LAW #1 OF
2017 SOLAR SYSTEMS Proposed LL #1 of 2017 Virgil Solar Energy Systems rev2
6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER
A.APPROVE MINUTES
A-1 Draft of Town Board Regular Meeting Minutes dated March 09th, 2017
TB Minutes Mar. 9th 2017 Draft
B.AUTHORIZATION TO PAY BILLS
B-1 General fund
B-2 Highway Fund
B-3 Sewer District #1
B-4 Water District #1
C.MONTHLY REPORTS
C-1 Town Supervisor’s Monthly Report March 2017
Supervisor's Report March 2017
Supervisor's Check Report March 2017
Reserve Report March 2017
C-2 Town Clerk’s Monthly Report- March 2017
TC Monthly Report March 2017
C-3 Tax Collectors Report
Tax Collecting Report April 2017
C-4 Sewer District’s Operations Report
C-5 Water District’s Operations Report
W2 Operator Report- April 17
C-6 Animal Control Officer’s Report
Dog Control Officers Report 03-17
C-7 Code Enforcement Officer’s Report
C-8 County Legislator’s Report
Legislator Report April 2017
C-9 Virgil Youth Commission Report
C-10 Hope Lake Operations Report
C-11 Highway Superintendent Report
D.OLD BUSINESS
D-1 Update on Grant for Creek Reclamation-purchase trees
D-2 Draft Local Law #1- Renewable Energy Facilities Law: Discussion
D-3 Discussion Health Care Upgrade- for town employees
D-4 Discussion on Truck Financing
E.NEW BUSINESS
E-1 Approve Changes to Virgil’s Comprehensive Plan
E-2 Approve Local Law #1 of 2017 Proposed LL #1 of 2017 Virgil Solar Energy Systems rev2
E-3 Approve Insurance Quote- NYMIR 2017-2018 Premium Summary
E-4 Quote from Solar Comapny Town Of Virgil - Proposal
E-5 Update on High Speed Internet Grant- Haflea
F. ADJOURN REGULAR TOWN BOARD MEETING
1
LOCAL LAW #1 OF 2017
SOLAR ENERGY SYSTEMS
§1. Purpose
The Virgil Town Board finds that it is in the public interest to provide for and encourage
renewable energy systems and a sustainable quality of life, the purpose of this chapter is to
facilitate the development and operation of renewable energy systems based on sunlight. Solar
energy systems are appropriate in all zoning districts when measures are taken, as provided in
this local law, to minimize adverse impacts on neighboring properties and protect the public
health, safety and welfare.
§2. Definitions
As used in this local law, the following terms shall have the meanings indicated:
MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM
An area of land or other area used for a solar collection system principally used to capture solar
energy and convert it to electrical energy to transfer to the public electric grid in order to sell
electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar
farm facilities consist of one or more freestanding ground- or roof-mounted solar collector
devices, solar-related equipment and other accessory structures and buildings, including light
reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission
lines and other appurtenant structures and facilities.
MINOR OR ACCESSORY SOLAR COLLECTION SYSTEM
A solar photovoltaic cell, panel, or array, or solar hot air or water collector device, which relies
upon solar radiation as an energy source for collection, inversion, storage, and distribution of
solar energy for electricity generation or transfer of stored heat, secondary to the use of the
premises for other lawful purposes, with the total surface area of all solar collectors on the lot not
to exceed 3,000 square feet.
Any system which is located at a farm and which is designed to produce an amount of energy
similar to what is consumed at that farm shall be a minor system, regardless of the total surface
area of the collectors.
§3. Solar collectors and installations for minor systems
A. Roof top mounted solar collectors for minor systems are permitted in any zoning districts
in the Town.
B. Ground-mounted and freestanding solar collectors for minor systems are permitted as
accessory structures in all zoning districts of the Town, subject to the following
requirements:
(1) The location of the solar collectors meets all applicable setback requirements of
the zone in which they are located.
2
(2) The height of the solar collectors and any mounts shall not exceed the height
restrictions of the zone when oriented at maximum tilt.
(3) The total surface area of all solar collectors on the lot shall not exceed 3,000
square feet and, when combined with all other buildings and structures on the lot,
shall not exceed fifty-percent lot coverage.
(4) A building permit has been obtained for the solar collectors.
(5) The solar collectors are located in a side or rear yard.
(6) Solar collectors and other facilities shall be designed and located in order to
prevent reflective glare toward any inhabited buildings on adjacent properties and
roads.
C. Site plan approval is required pursuant to zoning law Article VIII. Any site plan review
shall include review of the adequacy, location, arrangement, size, design, and general site
compatibility of proposed solar collectors.
D. must be performed in accordance with applicable electrical and building codes, the
manufacturer's installation instructions, and industry standards, and prior to operation the
electrical connections must be inspected by the Town Code Enforcement Officer or by an
appropriate electrical inspection person or agency, as determined by the Town. In
addition, any connection to the public utility grid must be inspected by the appropriate
public utility.
E. When solar storage batteries are included as part of the solar collector system, they must
be placed in a secure container or enclosure meeting the requirements of the New York
State Building Code when in use and when no longer used shall be disposed of in
accordance with the laws and regulations of Cortland County and other applicable laws
and regulations. Abandonment and clean up.
F. If a solar collector ceases to perform its originally intended function for more than 12
consecutive months, the property owner shall remove the collector, mount and associated
equipment and facilities no later than 90 days after the end of the twelve-month period.
G. Personal solar devices that produce less than ten watts are exempt, ex. phones batteries,
farm fencers, etc.
H. No solar panels are to be mounted in the front yards of homes.
§4. Solar collectors and installations for major systems or solar farms
A. Where applicable, and unless more restrictive regulations also apply, the requirements
of § 3 of this chapter shall apply to solar collectors and installations for major systems
or solar farms.
B. A major system or solar farm may be constructed subject to obtaining a special permit
from the town board. Issuance of a special permit shall be in the sole discretion of the
town board. Any application regarding major solar systems shall include detailed soils
maps.
C. The following areas must be avoided:
(1) One-hundred-year flood hazard zones
(2) Historic and/or culturally significant resources in an historic district or historic
district transition zone.
3
(3) Any regulated freshwater wetland.
D. A major system or solar farm may be permitted in any zone in the town when
authorized by the town board subject to the following terms and conditions.
(1) The total coverage of all buildings and structures on a lot, including freestanding
solar panels, shall not exceed 50% or 2 meg watt project.
(2) Height and setback restrictions.
(a) The maximum height for freestanding solar panels located on the
ground or attached to a framework located on the ground shall not
exceed 15 feet in height above the ground.
(b) The minimum setback from property lines shall be 100 feet.
(c) Off public road (r.o.w.) setback shall be 200 feet.
(d) A landscaped buffer shall be provided around all equipment and solar
collectors to provide screening from adjacent residential properties and
roads. As needed bases.
(3) Design standards.
(a) Removal of trees and other existing vegetation should be minimized or
offset with planting elsewhere on the property.
(b) Roadways within the site shall not be constructed of impervious
materials and shall be designed to minimize the extent of roadways
constructed and soil compaction.
(c) All on-site utility and transmission lines shall, to the extent feasible, be
placed underground.
(d) Solar collectors and other facilities shall be designed and located in
order to prevent reflective glare toward any inhabited buildings on
adjacent properties and roads. 6% glare
(e) All solar equipment, including any structure for batteries or storage
cells, shall be enclosed by a minimum six-foot-high fence with a self-
locking gate and provided with landscape.
(4) Signs.
(a) A sign not to exceed eight square feet shall be displayed on or near the
main access point and shall list the facility name, owner and phone
number.
(5) A clearly visible warning/disconnect sign concerning voltage must be placed at
the base of all pad-mounted transformers and substations.
(6) Abandonment.
(a) All applications for a solar farm shall be accompanied by a
decommissioning plan to be implemented upon abandonment, or
cessation of activity, or in conjunction with removal of the facility,
prior to issuance of a building permit.
(b) If the applicant begins but does not complete construction of the
project within 12 months after receiving special permit approval, this
may be deemed abandonment of the project and require
implementation of the decommissioning plan to the extent applicable.
(c) The decommissioning plan must ensure the site will be restored to a
useful, nonhazardous condition without delay, including, but not
limited to, the following:
4
[1] Removal of aboveground and below-ground equipment,
structures and foundations.
[2] Restoration of the surface grade and soil after removal of
equipment.
[3] Revegetation of restored soil areas with native seed mixes,
excluding any invasive species.
[4] The plan shall include a time frame for the completion of
site restoration work.
(d) In the event the facility is not completed and functioning within 12
months of the issuance of the special permit, the Town may notify the
operator and/or the owner to complete construction and installation of
the facility within 180 days. If the owner and/or operator fail to
perform, the Town may notify the owner and/or operator to implement
the decommissioning plan. The decommissioning plan must be
completed within 180 days of notification by the Town.
(e) Upon cessation of activity of a constructed facility for a period of one
year, the Town may notify the owner and/or operator of the facility to
implement the decommissioning plan. Within 180 days of notice being
served, the owner and/or operator can either restore operation equal to
80% of approved capacity or implement the decommissioning plan.
(f) If the owner and/or operator fails to fully implement the
decommissioning plan within the one-hundred-eighty-day time period,
the Town may, at its discretion, provide for the restoration of the site
in accordance with the decommissioning plan and may recover all
expenses incurred for such activities from the defaulted owner and/or
operator. The cost incurred by the Town shall be assessed against the
property, shall become a lien and tax upon the property, and shall be
enforced and collected with interest by the same officer and in the
same manner as other taxes.
§5. The Town Board shall have the authority to require a reclamation bond in an amount
reasonably related to the expected cost to remove the facilities and restore the land.
§6. The Town Board shall have the authority to set application fees by resolution.
§7. This local law shall take effect immediately upon being filed by the Secretary of State.
Virgil Town Board Meeting March 9th, 2017
1 | P a g e
TOWN OF VIRGIL REGULAR MEETING
March 9th 2017
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matt Denniston, Member Gary Pelton, Attorney for
the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, David Coish Camden Group, Doug & Jenae Withey W2Operators, Sandy
Price County Legislator, Highway Superintendent John Morse, Britt Morse Deputy Highway Superintendent, Demont Lang Highway
Department, Rick Horner Highway Department, Walt Nichols Highway Department, Dan Courtney, Teri Pelton Virgil Youth
Commission, Wes Kryger Greek Peak, Davis Huckle D Sun, Donna Lynch, Carla Plunkett, Loren Cottrell Tompkins County, Maureen
Reynolds Tompkins County
6:15 PM – Public Comment: Maureen Reynolds the Tompkins County Clerk and Loren Cottrell from the Tompkins County IT
department addressed the board regarding the records management grant. Supervisor Kaminski voiced his concerns regarding the
fact that the records will be leaving the building. Maureen Reynolds stated that there is a confidentiality agreement with Challenge
Industries who does all the scanning. Reynolds said that the Town Clerk should inventory the records before they leave the building.
She said that most the information leaving the building are public records. She said that they have sent lots of records over to their
facility and they have never had a problem. She said it must be 20,000-30,000 boxes. Kaminski asked if she has looked at the Town’s
files. Reynolds said yes. Reynolds said they will need to be boxed up and a rough inventory taken. She said the images will come to
her office and then she will work with the clerk on how to view them. She said the whole process takes a couple weeks to a month.
She said they may take everything or half at a time. She said the boxes need to be labeled. The records will be converted to Laser Fishe
and only authorized personal would have access. Loren Cottrell who works in the Tompkins C ounty IT department said that the
information will be sent to a data center, there will be storage in Cortland County and fiber from a secondary source and third source
will be used at no cost to the town. Kaminski said that he feels better about the transition, he is still somewhat concerned with sending
the boxes of records. Kaminski said that it’s a big deal with comptroller. Reynolds said that once the agreement in approved she will
take care of everything and it should be a seamless and effortless process. She said it’s a New York State municipal fund grant. She is
happy to work with two good towns. The grant is for $550,000. Kaminski asked if every year they town will send files to her. Reynolds
said that moving forward the town would keep digital to digital. This can be handled with a copier and a scanner. This is the way to go
and it makes finding documents so much easier. There will be a two hundred dollars a year fee per license year. She said that they will
be able to add on large document maps in the future. Town Clerk Van Donsel mentioned that they will be using General Codes, which
is a company that the Code and Zoning Officer was interested in. The cost of that company was over $1000. A month so that wi ll be
a very large savings. Cottrell said that the documents will be searchable and will be able to be printed. Video and sound recordings
will be able to be saved. Documents will be scanned and will not be able to be altered.
Mr. David Alexander, addressed the board he wanted to introduce himself. Alexander said there is a Judicial ope ning and he has served
nineteen years on the bench as town justice in Cortandville. He said that the bulk of this work has revolved around family court and
estate. He said that he attended the meeting of sales tax allocation. He is looking at connecting with stakeholders in the area. He is
attending meetings throughout the county.
6:30 PM THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION #17-047 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated February 09th, 2017: Member Stiles moved to approve the minutes for
February 09th 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None
RESOLUTION #17-048 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR FEBRUARY NUMBER 03: Member Denniston moved to approve payment of the General Fund’s audited
vouchers numbered 30-55 in the amount of $43,569.88. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None.
HIGHWAY FUND FOR FEBRUARY NUMBER 03: Member MD moved to approve payment of the Highway Fund audited vouchers
numbered 1027-1045 in the amount of $661603.21, Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
Virgil Town Board Meeting March 9th, 2017
2 | P a g e
SEWER DISTRICT #1 FUND FOR FEBRUARY NUMBER 03: Member Denniston moved to approve payment of the Sewer District #1
audited voucher’s numbered 2010-2021 in the amount of $15,463.25. Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT #1 Fund FOR FEBRUARY NUMBER 03: Member Denniston moved to approve payment of the Water District #1
audited vouchers 3007-3011 in the amount of $4,825.01 , Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR FEBRUARY 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Short
form for February 2017. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays –None
TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for February 2017. Member
Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
TAX COLLECTORS REPORT: Member Denniston moved to accept the Tax Collectors Monthly Report for the period of January 01st
2017-March 07th 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays- None
SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group.
Supervisor Kaminski received a call from Leaches, they said that they can’t pick up the trash because there is sewage in it. Coish said
that they contacted Syracuse haulers that afternoon and they confirmed that they will now be picking up the trash. Kaminski asked if
they are aware of what they are hauling because the other company had a problem with is. Coish said yes. Casella used to be the
hauler, but they didn’t want to do this area anymore, so Leaches took over. Coish called and found a different hauler. There was some
discussion on the fact that the DEC will be changing their reporting on SPEDS permits. Coish said that he has already taken care of that.
Kaminski asked what the Inventory was for. Coish said that is was done so the town knows what they have. Member Stiles moved to
accept the Sewer Districts Report. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles
and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that there was a problem on Saturday during the Spartan race. He
reported that it appears that there was a large draw of water. Withey said that it upset the hotel and caused a hammer surge. This
over stressed the pipes and could put out a water main. Withey said that they were authorized to let them have free water from the
pump house, but they went ahead and used a fire hydrant. He said that this caused the fire alarm to go off at the hotel because the
pressure valve caused a severe change in temperature. He said that the alarm triggers if there is a loss of pressure or power. Withey
said that the fire hydrant was changed and there was a customer who had a leaky gasket on a water meter that has been taken care
of. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Pelton
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig
Umbehauer. Umbehauer brought up concerns that it was called to his attention that the emergency driveway routes were blocked
during the Spartan race. He said that these lanes need to be kept clear at the Lodge in the case of an emergency. Member Stiles was
also concerned. Wes Kryger from Greek Peak said that the whole set up will be changed next year. Kaminski asked how the off-sight
parking worked out. Kryger said because of the volume it was good. He said there was only about an hour that the traffic got backed
up. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
Virgil Town Board Meeting March 9th, 2017
3 | P a g e
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price reported that on Tuesday night at
the CCTV meeting there will be some discussion on what folks think about the jail. Kaminski said that the City contacted out lying
towns to explore different options for worker’s compensation. Price said that she is aware of that and she feels that they are doing
their due diligence to get the best value. There was some discussion on the County looking to negotiated a cut in sales tax. Price said
that they are meeting with Kevin Whitney about sales tax. She said there is no negotiations going on now. She said that they are
working within his group. Stiles said that he doesn’t think it’s a bad idea. Price wanted to introduce Mr. David Alexander. Supervisor
Kaminski said that he would allow Mr. Alexander to speak at the beginning of new business. Member Stiles motioned to accept the
Cortland County Legislators report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston,
Stiles and Kaminski. Nays- None
YOUTH COMMISSION: Teri Pelton said that things are going well. She said that they purchased the lap top. They are planning a
dance. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Sno w. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger thanked the board for the use of picnic tables during the Spartan race. Kaminski said
that a letter was sent to Senator Seward and Assembly Women Barbara Lifton regarding grant funding to repair Hope Lake. He said
he had not heard back from them yet, but he will keep the board informed, as to what options are out there.
HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Morse
asked if the board had any questions. Morse said that the board approved an appointment last month, but it didn’t work out. Morse
wanted the board to consider setting the pay for Dan Courtney at $18.00 an hour, as he has more experience than the former
appointee. Member Denniston motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #17-049 APPROVE THE PAY RATE OF NEW HIGHWAY EMPLOYEE DAN COURTNEY AT $18.00 AN HOUR: Member
Stiles made a motion to approve the pay rate of Dan Courtney at $18.00 an hour as presented. Member Snow seconded the motion.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
OLD BUSINESS
UPDATE ON THE GRANT FOR THE CREEK RECLAMATION: Supervisor Kaminski said that there is some money left over from the
grant, approximately $12,000. He said that the trees still need to be ordered. Member Stiles said that the price quote is per tree and
is based on the type of tree chosen. He said that they can purchase up to 15 trees. The types of trees available are Cornus Mas
(Cherry Dogwood or Ligustrum (privet). Stiles said that the trees will be 5 -6 tall when you buy them and they will grow to be 20 feet
tall. Member Pelton asked if the trees will block the plant or will they be tall and thin and just block what’s above. Stiles said they
will be bushy.
RESOLUTION #17-049 PURCHASE TREES FOR THE SEWER TREATMENT PLANT: Member Denniston motioned to approve the
purchase of 15 Ligustrum 9privet) Shrubs at $130.00 per shrub from CounTree Lawn & Landscape for a total cost of $1950.00.
Member Stiles seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
DRAFT LOCAL LAW #1- RENEWABLE ENERGY FACILITIES LAW: Supervisor Kaminski reported that he the Solar Committee met a
couple of times. He said there was some discussion on the dismantling and abandonment clause, he said that the committee was
not happy with what was written. He said the committee liked what was written in the windmill abandonment clause. Kaminski
asked what the board would like to do, do they want to remove the abandonment clause. Kaminski said that the developer that is
working with the Lynches needs a letter from the board to move forward. Kaminski said that the comprehensive plan will be
changed. He is hoping to be able to have a letter to the solar representative that night to allow them to move ahead with the
project. Kaminski said there was some questioning on wording. Member Denniston asked if they want the letter to include that the
project is dependent on what is passed in the local law/ Attorney Snyder amended the letter to include that wordi ng.
Virgil Town Board Meeting March 9th, 2017
4 | P a g e
RESOLUTION #17-050 APPROVAL OF THE LETTER TO THE SOLAR COMPANY REGARDING THE LYNCH PROJECT: Member Stiles
motioned to approve the letter with Member Denniston’s recommendations added. Member Snow seconded the motion. Member
Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
DISCUSION ON SOLAR LOCAL LAW #1 OF 2017: Supervisor Kaminski said that the committee has worked on cleaning up some
wording. He said that the committee liked the abandonment clause that was written for wind. Kaminski said that there will have to
be a public hearing on the Proposed Solar Law. He said that there must be a clause added to the Comprehensive Plan stating that
the town is open to alternative energy. Attorney Snyder said that the proposed language will need to be presented before the local
law goes to a public hearing. Kaminski said that they are going to allow roof top mounts. He also said that the state has a limited size
of the solar arrays to be 24 acres and 2 megawatts. Kaminski said that once the board approves a solar law, it will be turned over to
the planning board. Snyder said that there is a process, that the wording in the comprehensive plan needs to be changed first,
because the Solar Law would work from the comprehensive plan. Attorney Snyder wrote a clause that will be added to the
comprehensive plan and read it to the board.
RESOLUSTION #17-051 APPROVAL OF AMENED THE COMPREHENSIVE PLAN: Member Denniston motioned to approve amending
the comprehensive plan based on what Attorney Snyder wrote and to have it submitted to the County Planning Board. Member
Stiles seconded the motion Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
RESOLUTION #17-052 SET DATE FOR THE PUBLIC HEARING ON THE AMENDMENT TO THE COMPREHENSIVE PLAN AND ON THE
PROPOSED LOCAL LAW #1 OF 2017 SOLAR ENGERY SYSTEMS: Member Denniston motioned to set the meeting date of the public
hearing to April 13th at 6:00 PM to amend the comprehensive plan and to discuss Local Law #1 of 2017 Solar Energy Systems.
Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #17-053 APPROVE THE TSSERR AGREEMENT WITH TOMPKINS COUNTY: Member Stiles motioned to approve the
TSSER Agreement with Tompkins County. Member Denniston seconded the motion. Vote: Ayes -Members Pelton, Snow, Denniston,
Stiles and Kaminski. Nays- None.
NEW BUSINESS
DISCUSSION HEALTH CARE UPGRADE- FOR TOWN EMPLOYEES: Supervisor Kaminski said that the employees that are using the
towns health care would like to look at the present plan and potentially upgrade for following year. Kaminski said they would have
to give the consortium 90 days’ notice before any changes are made. They would like to start exploring different options. Any
changes would have decided on by mid-September. Kaminski and member Snow had a meeting set for 12:30 the following day.
Changes can only be made the first of the year and must be done in writing.
NOTICE OF LAW SUITE- YAWS: Supervisor Kaminski wanted to call the Boards attention that the Town received a prerequisite notice
of claim from YAWS Environmental. Attorney Snyder said that means they would have to file a law suit within 90 days. Snyder said
he didn’t feel they had a case as they were well aware that the town was going out to bid.
CLOSE OUT 2016 BOOKS: Supervisor Kaminski asked the Towns Bookkeeper Gina Nourse to close out the 2016 the books. Kaminski
said they was a surplus of $24,460.00, which means that the budget is very tight.
RESOLUTION #17-054 2016 FINAL BUDGET AMENDMENTS: Member Stiles made a motion to approve the 2016 Final Budget
Amendments as presented by the Bookkeeper. The motion was seconded by Member Denniston. Vote: Ayes -Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #17-055 APPROVAL OF TRANSFERS TO RESERVES: The Bookkeeper Gina Nourse recommended the following
transfers:
From: General Fund To: Retirement Reserve Amount:$3,054.00
Unemployment Reserve $ 500.00
From: Highway Fund To: Retirement Reserve Amount: $2,907.00
Unemployment Reserve $ 500.00
From: Water District To: Repair Reserve Amount:$10,000
Virgil Town Board Meeting March 9th, 2017
5 | P a g e
Member Stiles motioned to approve the Transfers to reserves as presented from the Bookkeeper. Member Denniston seconded the
motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #17-056 APPROVAL OF APPOINTMENT OF TEMPORARY DEPUTY TOWN CLERK MAR. 10TH-17th Member Stiles
motioned to approve the appointment made by Town Clerk Van Donsel to appoint Diane Michaud temporary Deputy Town Clerk
from March 10th to March 17th 2017 and to set her salary at $11.94 an hour based on what was approved at the organizationa l
meeting dated Jan. 12th 2017. Member Denniston seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and
Kaminski. Nays- None.
RESOLUTION #17-057 APPROVAL OF APPOINTMENT OF DEPUTY TOWN CLERK AND DEPUTY RESISTRAR AND TO SET THE SALARY:
Town Clerk Alane Van Donsel Appoints Carla Plunkett as Deputy Town Clerk and Deputy Registrar. The Salary shall be to what was
approved by the Town Board at the reorganizational meeting dated January 12th, 2017 as $11.94 an hour paid bi-weekly, not to
exceed the 2017 Town Budget line for Deputy Town Clerk. Member Stiles motioned to approve the appointment made by Town
Clerk Van Donsel to appoint Carla Plunkett as Deputy Town Clerk and Deputy Registrar. The board approves that and sets the salary
of for the Deputy as $11.94 an hour to remain within the Town Budget. Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
DISCUSSION ON NEW TEN-WHEELER: Supervisor Kaminski has looked at the history of buying ten wheelers and he said that the
town is not due to purchase another one now. Superintendent Morse we were out of sync because one was purchased ahead of
time because the one was in such bad shape. Morse said that they plan on selling the ‘94 this spring. There was some discussion on
the timing and the cycle. It was stated that a truck was just paid off last fall. Kaminski said they are a year ahead of time. Morse
agreed and said that the one we just bought is out of sync. Kaminski stated that the town is paying for the one now. Kaminski
wanted to know what the board pleasure was. Morse said that the Highway Department is going to put up the money and they may
be able to bond for less. Kaminski said that this should be discussed at budget time. Morse said the Highway Department could
come up a $100,000 to put towards it and another $10,000 from grant money. Morse stated that a truck was sold in Harford for
$6,000 and it was shipped to Africa. Denniston said that they should take a shorter bond on the new truck, because the town still
has a bond on the 2015 and It won’t be paid off until 2020. He would like to see the town come up with more money down. He said
that they have to look at the Look numbers. Kaminski wanted to know where Morse is coming up with $100,000. Morse said
$36,000 from the machinery fund, $50,000 from CHIPS money, $5,000 out of the summer and winter account, $10,000 from grant
work done at the sewage treatment plant. Member Snow want to know how long the price is good through. It was stated it might
be good for the next six months, Morse said they usually go up $2000-$5000. Denniston said he’s going to work on this.
RESOLUTION #17-058 TAX COLLECTING EXTENSION OF TIME: Member Stiles motioned to approve the extension of tax collecting to
June 1st, 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None.
2018 WORKER’S COMPENSATION TENTATIVE CALCULATION: Supervisor Kaminski said that per the 2018 worker’s compensation
calculation from the county the cost of coverage will be increasing by $27,000 going up to $47,000. Kaminski said that the board is
going to have to work on the numbers. Member Stiles said they are going to have to look at other options.
UPGRADE TO AGENDA PROGRAM: Town Clerk Van Donsel presented three options to update the agenda program. Member
Denniston said that they should look at what Tompkins County is using. Loren Cotterill from Tomkins County said they have been
using this company for six to seven years and he said that it connects with Laser Fishe. At the end of the year all the agendas go to
long term storage and it’s completely searchable.
RESOLUTION #17-059 PERMIT 33A PERMISSION FOR HOLLENBECK’S CYCLING RACE: Supervisor Kaminski said that there will be a
bike race held in the Town of Virgil at Hollenbeck’s, they will be using the town roads. Hollenbeck’s is applying for permit through
the NYS DOT and they need proof from the Town that they have permission to hold the race here. Member Stiles said that they h ave
no objections, however they do request that they do not spray paint the guard rails. Member Denniston motioned to allow the
Virgil Town Board Meeting March 9th, 2017
6 | P a g e
Hollenbeck’s Race to be held in the Town of Virgil. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #17-060 CHANGE THE DATE OF THE TAX GRIEVANCE DAY IN VIRGIL: Assessor Brain Fitts is proposing to change the
Grievance day in Virgil to the 2nd Tuesday after the 4th Tuesday In May. Member Stiles made a motion to approve the changing of
the Grievance Day to the 2nd Tuesday after the 4th Tuesday in May. Member Pelton Seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
INCREASE ON TIPPING FEES AT THE COUNTY LANDFILL: Supervisor Kaminski wanted the board to be aware that the tipping fees at
the county land fill will be increasing.
DISCUSSION CONTINUED: Member Denniston wanted to ask some questions about the potential Law Suit with YAWS
environmental. Denniston wanted to know where the Town stands on this matter. Attorney Snyder said that he sent the minutes of
the board meetings showing that they had representation at the meetings when the board was talking about going out to bid. D ave
Coish was there. He sent them copies of the legal ad showing the town was going out to bid.
With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:50 P.M. Member Pelton seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk
TOWN OF VIRGIL, NEW YORK MARCH, 2017
and payment of which are otherwise provided for by Law:
by me in connection with my office during the month stated above, excepting only such fees and moneys the application
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
TO THE SUPERVISOR:
TOWN CLERK'S MONTHLY REPORT
PAGE 1
A1255
4 DECALS 6.89
2 CERTIFIED COPIES 60.00
66.89TOTAL TOWN CLERK FEES
A1270
67 PHOTO ID FEE 644.00
644.00TOTAL A1270
A1670
2 POSTAGE 12.83
12.83TOTAL A1670
A2544
37 DOG LICENSES 402.00
402.00TOTAL A2544
A2590
3 BUILDING PERMITS 254.00
254.00TOTAL A2590
A2655
27 PHOTOCOPIES 6.75
6.75TOTAL A2655
MARCH, 2017
TOWN CLERK'S MONTHLY REPORT
page 2
DISBURSEMENTS
1,386.47PAID TO SUPERVISOR FOR GENERAL FUND
118.11PAID TO NYS DEC FOR DECALS
66.00PAID TO AG & MARKETS FOR DOG LICENSES
1,570.58TOTAL DISBURSEMENTS
APRIL 1, 2017
STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL
I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Town Clerk
, SUPERVISOR
JOHN P. KAMINSKI
04-11-17
13:06:23 Record of County & Town Payment Summary by Purpose
Town of Virgil
For Payments dated 01-03-2017 through 04-07-2017
ALL SWIS CODES
Purpose Swis
Code
Tax Amount Amount PaidSchool
Code
% of Total Amount Unpaid
County Taxes 1146 $2,326,427.14 92.02$2,528,293.46 $201,866.32
Town of Virgil 1146 $443,334.78 88.54$500,743.09 $57,408.31
School Relevy 1146 $15,319.89 54.07$28,335.66 $13,015.77
Relevy Sewer $542.00 84.98$637.79 $95.79
Relevy Water $332.21 96.26$345.12 $12.91
Virgil Fire $208,063.70 88.61$234,800.44 $26,736.74
Virgil sewer $106,480.96 96.08$110,827.71 $4,346.75
Virgil water $50,510.96 95.35$52,972.24 $2,461.28
$3,151,011.64 $3,456,955.51Total: 91.15 $305,943.87
Page 1
131 Port Watson Street, Cortland New York, 13045
Office: 607-753-1477 Fax: 607-753-1479 www.w2oJenae@outlook.com
April 7, 2017
Mr. John Kaminski
Town of Virgil Supervisor
1176 Church Street
Cortland, NY 13045
Re: March Operations Report for the Town Water System
Mr. Kaminski and Virgil Town Board Members,
There were no issues with the system for the month and all samples came back normal. Meters
were read in the last week of March. We are still waiting for the new reader to come in.
With the last of the snow melting, we removed the hydrant stakes and put them back in
storage.
The new owner of unit 5C reported a water line break to the town and asked that his water be
turned on. We installed a new service valve and meter setter inside the condo and turned the
water back on for him.
Sincerely,
Jenae Withey
LEGISLATOR' S REPORT FOR APRIL 2017
The month of March was designated "Donate Life". Currently there are 119,000 men, women and children awaiting
organ transplant in the United States, 9,000 in New York State. A single individual's donation of organs can save up to
eight lives while a donation of tissue can save up to fifty others and a single donation of blood can help three people in
need. I signed up.
How about you?
March was also declared Child Abuse Prevention Month. Child abuse and neglect not only effects the children but also
families and society as a whole. Community resources need to support families and children. Children are our most
important resource.
Budget work for 2018 has started. Just keeping the status quo will mean an 11% increase. That of course is
unacceptable. This does not include anything for a new jail or County Office Building security. I will keep you informed.
A resolution was unanimously passed asking the Governor and the State Legislature to amend the Secure Ammunition
and Firearms Enforcement (SAFE ) Act to exclude all of New York State with the exception of the N.Y. city area. Time will
tell.
A home rule request to the state legislature for Cortland County to raise the sales tax by an additional half per cent. The
thought was that this additional revenue would reduce outstanding debt and fund the construction of a new
correctional facility. If approved in Albany it would come back to the legislature for a public hearing and vote. I did not
support this and voted NO.
The consensus was to hold off until next year for sales tax contract negotiations. Several factors played into this
including letting the next Legislature make those decisions. The contract is up June 2018 so there is time.
Is there anything I should be aware of or doing?
Thoughts for the month:
Invest in your mind. Invest in your health. Invest in yourself. Never underestimate the investment you make in yourself.
You can't pour from an empty cup- invest in yourself
so, that you may be of greater benefit to yourself and others.
"Kind words can be short and easy to speak, but their echoes are truly endless."
- Mother Teresa
Sandy Price
1189 Church Street
Cortland, NY 13045
Cell phone 423-1019
Email-sandyprice@frontiernet.net
Cash
Proposal 2111 Genesee Street, Oneida, NY 13421
315-366-4142 www.cnysolar.net
4/6/2017
Name:Town of Virgil Address:1695 State Route 392 Cortland NY 13045
Phone 607-835-6174 Email:VirgilHall@frontiernet.net
Sales Consultant David Clayton Email David@cnysolar.net
Proposed System Size Grid Tie 26880 KW (DC)Estimated Electricity Offset
Estimated First Year Production 33555 KWh 110%
PV SYSTEM INCLUDES
ITEM DETAILS QTY
Module JA Solar 320 - C/W 84
Inverter SE33300 1
Mounting Type Post Driven
Balance of System Components
10 YEAR WARRANTY
All Parts and Labor
*Addtional Warranties from Manufacturer
Cost BreakDown
Total System Cost $84,758
NYSERDA REBATE $10,752
Cost to Customer/Finance Amount $74,006
State Tax Credit $0
Federal Tax Credit $22,202
Depreciation (If Nec)$20,796
NET COST $31,008 Avg Price / Watt $0.034
Estimated 30 Year Savings*
$262,975.25
*Quote Excludes National Grid Transformer Upgrade if Necessary/Prevailing Wage/Concrete Pumper if Necessary
*The warranty covers the full cost, including labor and repair or replacement
of defective components of system, excluding system monitoring.
ªEstimated at a utility escalation rate of 2.5%
*Quote may change based on Site Visit and Shading Results
We also offer: Electrical Heating options, Geo-Thermal, Generators, Electrical Work