HomeMy WebLinkAbout03-09-2017 Town Board Meeting Agenda PacketTOWN OF VIRGIL
RREGUALR TOWN BOARD MEETING
March 09th, 2017 6:30 PM
6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER
A.APPROVE MINUTES
A-1 Draft of Town Board Regular Meeting Minutes dated February 09th, 2017
TB Minutes Template Feb. 9th 2017 Draft
B.AUTHORIZATION TO PAY BILLS
B-1 General fund General Fund Audited Vouchers
B-2 Highway Fund Highway Fund Audited Vouchers
B-3 Sewer District #1 Sewer District #1 Fund Audited Vouchers
B-4 Water District #1 Water District #1 Fund Audited Vouchers
C.MONTHLY REPORTS
C-1 Town Supervisor’s Monthly Report Supervisor's Report Short From 3-09-17
Reserve Report 03-2017 Bookkeeper's Checks Rec'd 2-17
C-2 Town Clerk’s Monthly Report- February 2017
TC Monthly Report 2-17
C-3 Tax Collectors Report
Tax Collectors Report 3-09-17
C-4 Sewer District’s Operations Report
Camden Monthly report for March 2017
Camden-Copy of Virgil Inventory
dmrSubmission VirgilBMW
C-5 Water District’s Operations Report
W2O March report for February 2017
C-6 Animal Control Officer’s Report
Animal Shelter Report
C-7 Code Enforcement Officer’s Report
Code Officers Report Mar. 2017
C-8 County Legislator’s Report
LEGISLATOR Report 2-17
C-9 Virgil Youth Commission Report
VYC to Town Board 3-17 VYC Financial Report March 2017
C-10 Hope Lake Operations Report
C-11 Highway Superintendent Report Highway Feb 2017 Board highlights
Highway Gasoline Report 02-2017 Highway Fuel Report 02-2017
D.OLD BUSINESS
D-1 Update on Grant for Creek Reclamation-purchase trees
Landscaping Quote for Sewage Treatment Plant
D-2 Draft Local Law #1- Renewable Energy Facilities Law: Discussion
Proposed LL #1 of 2017 Virgil Solar Energy Systems rev2
D-3 TSSERR Agreement with Tompkins County Amended TSSERR User Group and By-Laws
TSSERR by-laws comments 001 TSSERR agreement comments 001
E.NEW BUSINESS
E-1 Discussion Health Care Upgrade- for town employees
E-2 Notice of Law Suit- YAWS Yaws- Potential Law Suit
E-3 Close out 2016 books 2016 Final Book Closing Report 2016 Final Budget Amendments
E-4 Budget Transfers Transfers to Reserve Recommendations
E-5 Approval of Appointment of Temporary Deputy Town Clerk Mar. 10th-17th
E-6 Approval of Appointment of Deputy Town Clerk- Set Salary
E-7 Discussion on new ten-wheeler
E-8 Tax Collecting Extension of Time
2017 Tax Collecting Extention of Time
E-9 2018 Worker’s Compensation Tentative Calculation
2018 Workers Comp. Calculations
E-10 Upgrade to Agenda Program-Three Quotes
Upgrade to Agenda Program
Quote For Boardocs
Quote for Accella Agenda Program
E-11 Permit 33a Permission for Hollenback's Race
33a Hollenbeck's Cycling Race Request
E-12 Change Grievance Day to the "2nd Tuesday following the 4th Tuesday of May"
F. ADJOURN REGULAR TOWN BOARD MEETING
Virgil Town Board Meeting February 9th, 2017
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TOWN OF VIRGIL REGULAR MEETING
February 9th 2017
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles, Matthew Denniston and Gary Pelton, Attorney for the
Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Doug & Jenae
Withey W2Operators, Craig Umbehauer Code and Zoning Officer, Sandy Price Cortland County Legislator, Highway Superintendent
John Morse, Britt Morse Deputy Highway Superintendent, Demont Lang Highway Department, Teri Pelton Virgil Youth Commissio n,
Wes Kryger Greek Peak, Residents David Denniston and Donna Lynch
6:30 PM – Public Comment: Derek Green from the Cortland County Health Department addressed the board regarding Radon.
Green is getting the word out about Radon and informing Cortland County residents that there are free Radon tests available from
the Cortland County Health Department. Radon is an invisible, tasteless, odorless gas that occurs naturally in the ground. Cortland
County has one of the highest rates of radon in the state. Radon is the second highest cause of lung cancer, behind smoking. This
Statistic comes from data that has been collected by the health department from radon testing kits. Green went on to explain how
radon is formed. Glaciers left soil deposits that had uranium and Radon is formed from radioactive decay. The data has been
collected for the past ten years. Supervisor Kaminski wanted to know how an accurate reading can be obtained, when fill that is
brought in may have higher levels of Radon. Green said it is best to have your home tested. Cortland County obtained a grant to
give away a limited supply of test kits for free to Cortland County residents. Funding was obtained from a grant. The grant also
covers the cost of testing the samples. The Heath Department is in the County office building at 60 central Ave. Test kits are a tiny
canister with charcoal. They should be set in the lowest level of your house where you spend the most time. Winter is the optimum
time to test. Radon can come in through cracks in foundations, well casings and mostly through the basement. Results should be
reported to the department, so they can update the Radon maps. If your home gets a high reading, a radon mitigation system can be
installed and usually costs around $1000 to $5000. The Health Department has a list licensed installers and they are looking to
update the list. Nickie from the Health Department presented on a program regarding health and safety assessments of homes.
They check items such as smoke detectors, fire extinguishers, child safety items and they provide these items for free. They received
a $600,000 grant for 5 years. You must make an appointment and the visit usually lasts from 30 minutes to an hour. Derek showed
a model of how a mitigation system works. Radon can also be found in water, but this is not as common in Cortland County as in
other counties and is more common in the lower parts of New York State. Supervisor Kaminski said that the Town Clerk will put a
posting on the Website that these test kits are available. They handed out some pamphlets and guides that will be available a t the
Virgil Town Hall.
Resident Donna Lynch approached the board with some concerns regarding the Solar Law. Lynch printed t he law off the internet
and is concerned that some items in the law maybe be limiting their rights of land owners. Supervisor Kaminski said this is only a
start. Kaminski said that Virgil has been traditionally an Agriculture community and he would hate to see good farm land cov ered
with solar panels. Resident Dave Denniston said that he has some concerns about the draft as well. He wants to make sure that the
board is educated on the matter before putting the law in place. He feels that a lot of the safety issues are over exaggerat ed. He did
a lot of research and there is a lot of resources out there. Many factors need to be considered. Kaminski is concerned with putting
them on the roofs, if there needs to be a roof replacement. He said metal roofs last a lot longer. Highway Superintendent John
Morse, stated that this document can be rewritten and can be changed. Morse felt it would be wise to form a committee to come up
with a plan that is best for everyone. Kaminski said he is looking at keeping it simple, He would like the law to be under three to four
pages. He is open if the board wishes to form a committee. It was stated that land owners have already been approached and
companies want to install large solar farms. There is a nine-acre farm in Dryden and the Wilks farm has been approached. Dave
Denniston said he would be on the committee. Kaminski stated that once these panels are turned on and charged they can be very
powerful. He wants to make sure that the Town board has the authority to require fencing and that the safety of the community is
considered. He is also concerned with the abandonment of these farms. The Town doesn’t want eyesores or a hazard in the future.
Kaminski said that he is big on technology and some of this technology will be outdated quickly. The panels installed now will be
obsolete quickly. Kaminski said he is all for the home owners getting solar panels, smaller units less than 53x53 feet with minimum
restrictions. What he is concerned about are the larger farms that are taking up acreage.
7:00 PM THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
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RESOLUTION# 17-039 APPROVAL OF MINUTES
Draft of the Organizational Board Meeting Minutes dated January 12th, 2017: Member Stiles moved to approve the organizational
minutes for January 12th 2017. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays-None
Draft of the Regular Board Meeting Minutes dated January 12th, 2017: Member Stiles moved to approve the draft of the regular
Town Board meeting minutes for January 12th 2017. Member Snow seconded the motion. Discussion: Member Pelton would like to
make a correction on wording. He would like the word changed from doesn’t to does on a comment he made during the Hope Lake
Park report. Town Clerk Van Donsel will correct the wording. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays-None
RESOLUTION# 17-040 AUTHORIZATION TO PAY BILLS:
GENERAL FUND FOR JANUARY NUMBER 02: Member Denniston motioned to approve payment of the General Fund’s audited
vouchers numbered 12- 29 in the amount of $10,025.73. Member Snow seconded the motion. Discussion: Member Stiles asked
what the $175.00 was for, regarding a sign. Supervisor Kaminski said that he Town sign on the corner was knocked down during an
ice storm and he authorized to have it fixed because it was under $200. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays- None.
HIGHWAY FUND FOR JANUARY NUMBER 02: Member Denniston moved to approve payment of the Highway Fund audited
vouchers numbered 1002-1026 in the amount of $15,056.55, Member Snow seconded the motion. Discussion: Member Stiles asked
what the costs were associated with the 2012 International. Britt Morse said it kept shutting down and needed to be repaired. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT #1 FUND FOR JANUARY NUMBER 02: Member Denniston moved to approve payment of the Sewer District #1
audited voucher’s numbered 2003-2009 in the amount of $8,295.07. Member Snow seconded the motion. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT #1 FUND FOR JANUARY NUMBER 02: Member Denniston moved to approve payment of the Water District #1
audited vouchers 3004-3006 in the amended amount of amount of $4,199.78, removing two payments for Chloroform testing, as
the town pays for them directly. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR JANUARY 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Short
form for January 2017. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays –None
TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for January 2017. Member
Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
TAX COLLECTORS REPORT: Member Stiles moved to accept the Tax Collectors Monthly Report for the period of January 01st 2017-
February 05th 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None
SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group and
a written report was submitted. Supervisor Kaminski asked what the three quotes were for. Dave Coish said they were for the
pump. He said two were for a new pump and the third was to have it rebu ilt. Coish said that everything was going well. Member
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Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
RESOLUTION #17-041 APPROVE THE PRICE QUOTE TO PURCHASE A NEW PUMP FOR THE SEWER PLANT: Three quotes were
submitted. Member Stiles made a motion to accept the lowest bid from SIEWERT EQUIPMENT CO. in the amount of $3,574 for a
new pump, based on the price and recommendation from Camden Group. Member Denniston seconded the motion. Discussion:
Coish said it would cost almost as much to rebuild the pump and for a new one for only 25% more the town can have a new pump.
Ken Scherrieble said that Camden would take care of the installation. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays-None
WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that it has been a quiet month. He said that they got the wrench
head for fire hydrants fixed. He said that someone called from the Spartan Race and wanted to run water out of a fire hydrant.
Withey said no, but he did say they could get it out of the pump house. He said it will probably cost the town about five to ten
dollars in water. Supervisor Kaminski said that was fine. Withey said he has some winter workshops coming up. He also submitted a
quote for a new meter reader and software. He said that they will be moving from a r adio signal to a Bluetooth signal. He said it
doesn’t make much sense to fix the one they have as it is very old and out dated. He feels it’s best to upgrade and trade in the old
one. Nays- Member Stiles motioned to accept the Water District’s report. The motion was seconded Member Denniston. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig
Umbehauer. Supervisor Kaminski asked how the building permits were going. Umbehauer said that they are slow this time of year.
Some variances have been submitted from folks anticipating building in the spring. He said there are a couple of houses still being
worked on. Member Stiles asked about a variance for Dave Ford? Umbehauer said that the family is looking to split the property into
two parcels. There are two houses on it. He said that this will cause the Setbacks not to comply as well as the road frontage.
Umbehauer said this is the last parcel in commercial district on RTE 392. Member Stiles motioned to accept the Code and Zoning
Officers report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Supervisor Kaminski said that he and
Deputy Supervisor Stiles met with members of the county on worker’s compensation. Kaminski asked Superintendent Morse what
address is put on worker’s compensation forms when there is a claim. Morse said that he puts the town hall address. Kaminski said
that there was some paperwork that was supposed to be sent to him that he never got. A claim was brought to their attention that
they didn’t know about. Kaminski said that the town board isn’t getting the information. Morse said that in the last three years the
forms have changed every year. Kaminski said that they have all the forms and they have a binder that will be placed in the Town
Clerks office. Kaminski said that everything needs to come to the Town Clerk. If there is a claim, the file will be put into a folder and
the Town Board will be notified that there is a claim. Town Clerk Van Donsel asked for clarification on how the board wishes to be
notified. Member Stiles said that the clerk will start a file on the claim and then give the board a notification that there is a file started.
Stiles said that in the past they weren’t in the loop. The highway superintendent needs to get a hold of the town supervisor letting
him know that someone got hurt. Supervisor Kaminski and Member Stiles thanked Sandy Price for the meeting that took place today .
Price thanked the board for their help and support. Stiles said he likes that they are more open to meet and to establish better
communications. Price said that If the town has a question or problem they will take care of it right away. Stiles said that they had a
lot of questions answered. Member Denniston asked what was going on with the Jail project. Price said there is still a lot of discussion.
Kaminski asked if the meeting was open or closed, because he felt he was ushered out. Price was surprised, as she said a ll meetings
are open. She said there is still a difference of opinion. Price said that the Legislature needs to figure out what the county needs and
what it can afford. Price said that they are hoping to find out within the next week. Member Denniston was wondering if th ere is still
talk about a 150-200 bed jail. Price said it’s still in discussion. Price asked for the costs associated with a bare bones project and a
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Cadillac version. Price said that It may come down to building on to what the county has. She said it’s still in the design phase.
Denniston wanted to know who will be deciding that, will it be the Legislator? Price said that some of it will be from th e Legislators
and some from the sheriff. Kaminski wanted people to know that if the county borrows thirty-seven million dollars, they are going to
be paying back eighty million dollars. Price said that the project is going to raise taxes 8 or 9 % if they d on’t do anything extraordinary
and from what she is hearing folks can’t afford any increase. Price said that the new county treasurer is doing a wonderful job. His
name is Ralph Canfield Jr. from Marathon. She said he was a former Town Justice. Price felt that the position of treasurer has been
discredited, should be restored and she feels that Mr. Canfield is the right person to do that. There was some discussion on the land
fill and the raise in the tipping fee to $5.00. Price also said that the tire shredder hasn’t been addressed. Superintendent Morse said
that a tire shredder makes sense because mining for shale is expensive. Morse felt that a Tire shredder would pay for itself and could
generate income. Kaminski asked when the landfill will close. Price said it might be in approximately ten years, but it depends on how
much trash is generated. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member
Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. T. Pelton reported that
things are going well. Member Stiles said that they discussed buying a laptop. Stiles felt they should buy one on state bid from
Staples. Pelton said that the Ski club is in full swing and going well and she thanked Greek Peak for their support. She said there are a
few events planned. There will be a minor change in employees at the before and after school program. One of the high school
students is seeking employment else were. Kaminski asked if they were going to advertise, Pelton said they are going to talk first.
She said they are not going to offer a huge number of hours. Kaminski asked if everyone was paid up. Pelton said that there are a
few families that are behind. Stacy Kelsey will be sending out one more letter and if that doesn’t work she will have the board send a
letter. Pelton said they have a father daughter dance and a Harry potter book club coming up. Member Denniston motioned to
accept the Virgil Youth Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
RESOLUTION#17-042 APPROVAL OF THE PURCHASE OF A LAPTOP FOR THE VIRGIL YOUTH COMMISON: Member Stiles made a
motion to approve the purchase of a Laptop for the Virgil Youth Commission on state bid form Staples. Member Snow seconded th e
motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that there was nothing new to report. He said that the Nordic center is up
and running with natural snow. Kryger said that there was some discussion regarding admission to the Nordic center for town
residents. Supervisor Kaminski said that the town is going to be going out to bid in August for the operation of the park. Kaminski
said that there is going to be a couple of changes. Member Pelton wanted to talk about the repair estimate for the park. Kaminski
said that he will write a letter to senator Seward and see what grants are available. Pelton felt that the engineering estimate was
very high. They estimated $324,000 to reshape one end of the lake. Stiles mentioned that half the price if didn’t have prevailing
wage.
HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Morse
reported that 50% of the towns salt supply has been used. Morse said that they will probably have to buy some more before the end
of the season. He said it’s going to be close. Morse said that Suite Coats cost is $7.00 a plie, but Ed beard is $4.00 a pile. He said it’s a
little further away, but there is a significant cost savings. Morse said that for years Hartford has plowed Bleck Road and Virgil plows
Virgil Creek Road. However, he is not happy with the job that Harford is doing on Bleck Road, it’s a dirt road and they aren’t using
salt incorrectly and they are making the road a mess. Now Virgil is going to take care of Bleck Road. Member Stiles motioned to
accept the Highway Supervisor report. Member Denniston seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and
Kaminski. Nays- None.
OLD BUSINESS
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UPDATE ON THE GRANT FOR THE CREEK RECLAMATION: Supervisor Kaminski said that all the paperwork has been submitted to the
State and the town is waiting for reimbursement from the grant. Kaminski said that there is $12,000 left on the Grant. They are
considering additional improvements at the sewage treatment plant, the trees still need to be planted.
UPDATE ON GREEK PEAK LAWSUIT: Supervisor Kaminski said that here is nothing new to report.
NEW BUSINESS
RESOLUTION# 17-043 APPROVAL OF THE PURCHASE OF UPDATED SOFTWARE AND NEW METER READER: Member Stiles made a
motion to approve the purchase of a new Meter Reader and updated software form HD Supply in the amount of $10,455.95. This
money will come from the repair reserve fund for Virgil Water District #1 and will include trading in the old reader. Member
Denniston seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None.
SURVEILLANCE SYSTEM FOR TOWN HALL: Supervisor Kaminski said that he is working on this.
DRAFT LOCAL LAW #1- RENEWABLE ENERGY FACILITIES LAW: Attorney Snyder said that this will be an amendment to the towns
Zoning Law. Snyder said that the towns comprehensive plan, does not cover renewable energy, and it was not covered. Snyder said
that it’s a long process. He said that the Planning board or a committee would get together to make recommendations. These
recommendations would be presented to the town board for a final decision. Then there would be a public hearing, members of the
public would have an opportunity to voice their opinions. Then it would have to go in front of county planning board. After that
there may be more changes and perhaps another public hearing. Once the Law is approved it would be sent to the Secretary of
State. It was stated that the committee would be open to any town resident who wishes to serve and all meeting are open to the
public. Code and Zoning Officer Umbehauer suggested contacting Mark Baranello, as he is knowledgeable about solar and he serves
on the planning board. Supervisor Kaminski asked the Town Clerk to post the search for committee members on the website. Any
interested Town resident may serve on the committee and all committee meetings will be open to the public. Tentative date of a
first meeting is Wednesday February 15th at 6:00 PM at the Virgil Town Hall. The Virgil Town Clerk was asked to also contact the
Planning Board.
THANK YOU LETTER FROM SENIOR CLUB: Alane Van Donsel the Virgil Town Clerk read a letter that the Virgil senior club sent to the
Town Board. The Senior Club thanks the Town board for a $1500.00 donation that they used toward their trips on 201 6. They also
wanted to thank the board for allowing them to use the Town Hall for their meetings. A copy of the letter will be on file in the clerk’s
office.
4TH QUARTER SALES TAX: Supervisor Kaminski commented that the 4th quarter sales tax was down about 2% from this time last
year.
BOARDROOM LIGHTING: Supervisor Kaminski said that the Town Justices wishes to have the lighting brighter in the board room.
Some samples were given to the board to look at. Member Denniston asked what kind of light bulbs were in the fixtures now. It
wasn’t certain. Member Stiles said that he was going to bring a ladder and see if they can upgrade the lighting by putting in a higher
wattage bulbs.
SEWER BILL FOR BROKEN METER AT GREEK PEAK: There was some discussion regarding a broken water pipe at a condominium at
Greek Peak. The owner of the condominium is asking for the sewer portion of his bill to be forgiven the sewer portion of the bill is
based on the water meter. He is willing to pay the water portion of the bill, but he is hoping that the sewer portion can be forgiven,
as most of the water didn’t go into the sewer. The board was unsure how to handle this, they are concerned that it will set a
precedence. The board is looking at setting up a policy on this. The board was not given any documentation on how much water
was used. They are interested in seeing that. This item was tabled until next meeting.
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RESOLUTION #17-044 WASTE WATER TREATMENT AGREEMENT WITH THE CITY OF ITHACA: Member Stiles made a motion to
accept the Agreement for Sludge Disposal and Treatment between the To wn of Virgil and City of Ithaca. Member Pelton seconded
the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None.
2016 WATER QUALITY REPORT: Member Kaminski said that the board was provided with the water quality report.
RESOLUTION #17-045 SET PAYRATE FOR NEW HIRE AT TOWN GARAGE: There was some discussion regarding the policy on the
qualifications on new hirers at the Town Highway Department. Superintendent Morse would like to set the payrate at $16.00 an
hour for a new hire. Member Denniston made a motion to set the pay at $16.00 an hour based on the job description the highway
superintend posted. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None
DISCUSSION ON NEW TEN-WHEELER: Superintendent Morse said that he is looking at Piggybacking on a price for a new ten-
wheeler. Morse said that the town is on a cycle. Kaminski said that the board always discusses this at budget time. Morse said he has
all the numbers and he has it figured out how the town is going to pay for it. Morse wanted to know if they are going to move
forward with the purchasing of the truck. Morse feels that this should be done soon. He said it takes five months to build and it
needs to be in service a few months before the winter. Morse said that at budget time he gave the numbers. Kaminski said that they
would look at in May. Morse said that the concern is that everyone is doing that same thing. Morse said that this truck wo uld
replace the 2002 and the 2004 truck will be surplused. Kaminski said that they would discuss this again at the March meeting,
tabling the agenda item.
TSSERR AGREEMENT WITH TOMPKINS COUNTY: The board had some questions on the licensing agreement and about the $205.00
cost. Attorney Snyder said that it doesn’t become affective until all municipalities agree. This agenda item was Tabled until more
information is received.
RESOLUTION #17-046 BUDGET AMENDMENTS: Member Denniston motioned to approve the budget amendments as presented by
the Bookkeeper. Member Snow seconded the motion. Discussion: Member Stiles said that he was trying to understand the
columns. Supervisor Kaminski said that this helps clear out the books. Highway Superintendent Morse asked if the cost of the
backhoe was taken out of the 2016 books. Kaminski said yes. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays-
None.
Superintendent Morse said that the backhoe will be delivered next week. Member Stiles said that if it takes any longer to deliver,
the company should give the town one to use.
Attorney Snyder wrote a letter to an attorney representing Yaws Environmental. Yaws is trying to say that the Town broke the
contract by not giving them ninety days written notice. Supervisor Kaminski said that it went out to bid and that Yaws had a
representative at every meeting and that it was on record.
Member Denniston said that he would like to work with the town clerk to look in to expanding the version of the free agenda
program. He would like to have something to present to the board in the future.
With no further business to discuss, Member Denniston moved to adjourn the meeting at 8:08PM. Member Stiles seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk
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TOWN OF VIRGIL, NEW YORK FEBRUARY, 2017
and payment of which are otherwise provided for by Law:
by me in connection with my office during the month stated above, excepting only such fees and moneys the application
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
TO THE SUPERVISOR:
TOWN CLERK'S MONTHLY REPORT
PAGE 1
A1255
5 CERTIFIED COPIES 50.00
50.00TOTAL TOWN CLERK FEES
A1270
46 PHOTO ID FEE 390.00
390.00TOTAL A1270
A1670
1 POSTAGE 1.13
4 FAX MACHINE USEAGE 2.00
3.13TOTAL A1670
A2110
1 ZONING BOOKS 250.00
250.00TOTAL A2110
A2544
28 DOG LICENSES 270.00
270.00TOTAL A2544
A2590
1 BUILDING PERMITS 75.00
75.00TOTAL A2590
A2655
9 PHOTOCOPIES 2.25
2.25TOTAL A2655
A2770
2 MISCELLANEOUS 525.00
525.00TOTAL A2770
FEBRUARY, 2017
TOWN CLERK'S MONTHLY REPORT
page 2
DISBURSEMENTS
1,565.38PAID TO SUPERVISOR FOR GENERAL FUND
34.00PAID TO AG & MARKETS FOR DOG LICENSES
1,599.38TOTAL DISBURSEMENTS
MARCH 1, 2017
STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL
I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Town Clerk
, SUPERVISOR
JOHN P. KAMINSKI
03-07-17
11:40:56 Record of County & Town Payment Summary by Purpose
Town of Virgil
For Payments dated 01-03-2017 through 03-06-2017
ALL SWIS CODES
Purpose Swis
Code
Tax Amount Amount PaidSchool
Code
% of Total Amount Unpaid
County Taxes 1146 $2,244,214.48 88.76$2,528,293.46 $284,078.98
Town of Virgil 1146 $427,646.22 85.40$500,743.09 $73,096.87
School Relevy 1146 $12,563.76 44.34$28,335.66 $15,771.90
Relevy Sewer $267.75 41.98$637.79 $370.04
Relevy Water $159.00 46.07$345.12 $186.12
Virgil Fire $200,466.99 85.38$234,800.44 $34,333.45
Virgil sewer $104,459.64 94.25$110,827.71 $6,368.07
Virgil water $49,423.60 93.30$52,972.24 $3,548.64
$3,039,201.44 $3,456,955.51Total: 87.92 $417,754.07
Page 1
9008 State Rte. 13 Phone 315-245-4444
Camden, NY 13316 Fax: 888-907-3020
info@camdengroupusa.com
March 6, 2017
Town of Virgil, Wastewater Treatment Plant Operations for February 2017
Wastewater Treatment
Facility
Average daily flow (Million Gallons / day) 58371
Sampling
BOD influent 136 BOD effluent 3.2 Permit limit 15
TSS influent 364 TSS effluent 4.4 Permit limit 15
NH4 influent Seasonal NH4 effluent Seasonal Permit limit N/A
P influent Seasonal P effluent Seasonal Permit limit N/A
Chlorine Seasonal Cl2 effluent Seasonal Permit limit N/A
Fecal Seasonal Fecal effluent Seasonal Permit limit N/A
➢ Will need to replace bearings on #2 Air-o-later. We are in process of getting three
quotes and if approved will go with best and cheapest quote.
➢ The facility is well within Permit Limit for the month
➢ The facility wasted approximately 68,000 gallons of sludge and sent 16,000 gals of
dewatered and Stabilized sludge to City of Ithaca Wastewater plant
➢ Kept Oxidation Ditch walls cleaned throughout the month.
➢ Performed PM on all equipment as required
➢ Did housekeeping throughout month
➢ Flows are still pretty good system looks great.
➢ Got #2 Pump all ordered waiting on. Est. time of arrival is 6 t0 8 weeks.
➢ Shoveled snow
➢ Still working on SOP (Standard Operating Plan) for the operation of the facility, as
well as, emergency situations and wet weather operations.
➢ Still working on 5 year plan and Inventory
➢ Working on getting dumpster issue taken care of .
Item Quantity
microscope 1
microwave 1
Blue gravity oven 1
E machine computer 1
Inhofe cones 2
Antlacal balancer 1
PH meter 1
YSI DO meter 1
tek mixer 1
settlometers 2
timer for testing 1
Battery back up for computers 2
Thermoolyne Furnace 1
Hach Pocket colorimeter 11 1
Jettier for sewer mains 1
sewer camera 1
Fresh air intake for manholes
2’’x 25’ hoses 2
Vac pump 1
B&W gas meter 1
Dewalt socket set 1
Misc glassware
Misc screwdrivers
T handle valve wrenches 2
4’’ spare repair plug 1
Misc electrical parts/ Pluming parts
Pulsatron Pac pump 14 GPD 1
Premia 75 CL pump 0.45 GPD 1
Stenner CL pumps 3GPD 2
Premia 75 CL pump 1.00 GPH 1
Misc pump parts/ oils/ electric cords/ hoses
Inf bar Rake
DMR Copy of Record
Permit
Permit #:NY0027197 Permittee:VIRGIL (T) SD#1 Facility:VIRGIL (T) SD#1 WWTP
Major:No Permittee Address:1176 CHURCH STREET
CORTLAND, NY 13045
Facility Location:2000 ST RTE 392
CORTLAND, NY 13045
Permitted Feature:001
Receiving Water (Ambient)
Discharge: 001-M
Town of Virgil Sewer District #1 WWTP
Report Dates & Status
Monitoring Period:From 01/01/17 to 01/31/17 DMR Due Date:02/28/17 Status:NetDMR Validated
Considerations for Form Completion
Principal Executive Officer
First Name:Kenneth Title:President Telephone:315-245-4444
Last Name:Scherrieble
No Data Indicator (NODI)
Form NODI:--
Parameter Monitoring Location Season #Param. NODI Quantity or Loading Quality or Concentration # of Ex.Frequency of Analysis Sample Type
Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units
00010 Temperature, water deg. centigrade 1 - Effluent Gross 0 --
Sample =10 04 - deg C
0
01/01 - Daily GR - GRAB
Permit Req. Req Mon DAILY MX 04 - deg C 01/01 - Daily GR - GRAB
Value NODI
00056 Flow rate 1 - Effluent Gross 0 --
Sample =50842 07 - gal/d
0
99/99 - Continuous MT - METER
Permit Req.<=80000 MO AVG 07 - gal/d 99/99 - Continuous MT - METER
Value NODI
00300 Oxygen, dissolved [DO]1 - Effluent Gross 0 --
Sample =5 19 - mg/L
0
01/30 - Monthly GR - GRAB
Permit Req. >=4 MINIMUM 19 - mg/L 01/30 - Monthly GR - GRAB
Value NODI
00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 --
Sample =2.2 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00310 BOD, 5-day, 20 deg. C G - Raw Sewage Influent 0 --
Sample =237 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00400 pH 1 - Effluent Gross 0 --
Sample =7.2 =7.8 12 - SU
0
01/01 - Daily GR - GRAB
Permit Req. >=6 MINIMUM <=9 MAXIMUM 12 - SU 01/01 - Daily GR - GRAB
Value NODI
00530 Solids, total suspended 1 - Effluent Gross 0 --
Sample =2 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00530 Solids, total suspended G - Raw Sewage Influent 0 --
Sample =216 19 - mg/L
0
01/30 - Monthly 06 - COMP-6
Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6
Value NODI
00545 Solids, settleable 1 - Effluent Gross 0 --
Sample <0.1 25 - mL/L
0
01/01 - Daily GR - GRAB
Permit Req. <=.3 DAILY MX 25 - mL/L 01/01 - Daily GR - GRAB
Value NODI
81010 BOD, 5-day, percent removal K - Percent Removal 0 --
Sample =99 23 - %
0
01/30 - Monthly CA - CALCTD
Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD
Value NODI
81011 Solids, suspended percent removal K - Percent Removal 0 --
Sample =99 23 - %
0
01/30 - Monthly CA - CALCTD
Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Edit Check Errors
No errors.
Comments
Attachments
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VirgilBMW.pdf pdf 983896
Report Last Saved By
VIRGIL (T) SD#1
User:admin@camdengroupusa.com Date/Time:2017-02-20 12:10 (Time Zone: -05:00)
Name:Cindy Cameron
E-Mail:admin@camdengroupusa.com
W₂Operator Training Group, LLC.
131 Port Watson Street, Cortland, NY 13045
Phone: 607-753-1477 Cell: 607-345-0016 Fax: 607-753-1479
E-mail: w2otg@verizon.net
March 7, 2017
Mr. John Kaminski
Town of Virgil Supervisor
1176 Church Street
Cortland, NY 13045
RE: PWSID #NY1103502 Monthly Operations Report
Dear Mr. Kaminski and Virgil Town Board Members,
The water system is all well for the month of February. All water samples taken meet the New
York State Department of Health requirements.
The month of February has been very quiet, no plowing to do and no fire hydrants to shovel out.
As always, it is a pleasure to serve the board and residents of the Virgil Water District.
Sincerely yours,
Douglas E. Withey
Operator/Instructor
LEGISLATOR'S REPORT FOR MARCH 2017
We had a busy month in the Cortland County Legislature.
The tipping fee for commercial haulers private business and resident permits for the landfill was increased to a minimum
fee of $10 for 100 pounds or less effective March 1. It is commensurate with the full tipping fee. This has been suggested
by a number of people including some small haulers. We listened and acted.
Kristen Monroe was unanimously reappointed Commissioner of Social Services for a five-year term. She is well
respected locally and statewide for her good work. Congratulations Kristen!
The long-awaited contract with the city and county for the Hazardous Materials Response Team was approved. It is a
two-year contact for $15,000 per year.
Good news. There was a correction for the fourth quarter sales tax for the Town of Harford. They will receive
$34,996.16.
Proclamations were given in several areas. March 19-25 as agricultural awareness week and March 21 as agricultural
appreciation day. Agricultural is the number one industry in Cortland County. March for meals is celebrating 43 years of
both center and home delivered meals to seniors and individuals with disabilities. Locally the Meals on Wheels program
served 138,013 meals in 2016. Finally the Legislature accepted proclamation recognizing that 2017 as the Centennial of
Woman's body Suffrage in Cortland County. New York State was the first eastern state to pass women's suffrage, an act
that led to the passage of the nineteenth amendment to the United States Constitution recognizing the right for women
to vote. The five women Legislators accepted the framed proclamation.
Discussions are continuing on closing the deficit at the landfill and recycling center. That will take some years to get out
of the debt of $800,000 but all recommendations are being considered. The ash for trash or cover has been eliminated
for consideration by the Solid Waste Committee and would be excluded. Flow control and taking municipal solid waste
from contiguous counties are being explored. More to come...
Jail expansion also known as a Public Safety Building that would house the jail, investigators, civil division, road patrol
and 911 Communications came in at an estimated price tag of $48 million which would mean about a 10 -11% in taxes
for the next thirty years. My opinion is that it just is not affordable. I will not support it at that price tag. I believe we
should go back to the drawing board and look at other options.
Is there anything I should be aware of or doing?
THOUGHT FOR THE MONTH:
If it doesn't kill us it makes us stronger.
This too shall pass.
Onward and upward!
Keep your chin up.
Sandy Price
1189 Church Street, Cortland, NY. 13045
Home phone-835-6711
Cell phone-423-1019
Email-sandyprice@frontiernet.net
Notes from Virgil Youth Commission to Town Board
Tuesday, March 7, 2017
1. See financial reports on both youth commission and
Before/After School given. Parents that were in arrears
have all paid outstanding bills. There is one parent who is
quite a bit behind, but they are making regular payments.
2. Stacy picked up the new computer for the B/A School
program. She had Word, Excel, and Virus protection loaded.
She worked with Linda to begin using the program for
entering data and payment information. and will continue to
practice with Linda on Fridays until she is comfortable. We
also discussed where to store the computer. Corena will
check with Ms. Kalp about a secure spot. We would like to
get an inexpensive printer so that Linda can print out
receipts on the spot.
3. Ashley Price is no longer working at the B/A School
program. Stacy and Linda interviewed McKenzie Morgan, a
Virgil senior. She would like to work everyday, and will also
be available in the summer and next year, since she is going
to college locally. We have not formalized her employment
just yet.
4. Jen wants to have a Sock Hop at the school on March 31st
from 6:30 to 8:30. Students in grades 4-6 would be invited.
Plans for this event are not quite finalized.
5. This year there will be no “Girls on the Run” at Virgil
because of low interest. Jen feels the difficulty is the
registration feel. She would like to have a Virgil Youth
Commission running club. It would be called “Run With Us”,
and be for boys and girls grades 3-6. She would have
practice on Mondays, Wednesdays and Fridays starting in
April, and have the culminating activity be participation in a
local 5K run. She will put out a letter/poster to see if there
is interest in this activity.
6. We continue to work on plans for a Harry Potter book Talk
in May, and the Father/Daughter Dance in May.
Teri Pelton,
VYC Secretary
Before and After School Ledger
Check Number Date Description Amount balance
8 10 16 initial deposit from old account $22,889.78 $22,889.78
8 10 16 deposit summer weeks 1-3 $2,159 $25,043.78
8 31 16 deposit summer weeks 4-6 $1,146 $26,194.78
9 7 16 deposit (Root)$50 $26,244.78
9/9/2016 deposit week of 9/9/16 $825 $27,069.78
9/21/2016 deposit week of 9/16/16 $389 $27,458.78
9/21/2016 deposit- Johnson $426 $27,884.78
9/27/2016 Deposit week of 9/23/16 $1,651.50 $29,536.28
10/5/2016 deposit week of 9/30/16 $908 $30, 444.28
10/24/2016 deposit week of 9/30/16 $136.50 $30,580.78
10/24/2016 deposit week of 10/7/16 $230 $30,810.28
10/24/2016 Deposit- Benjamin $780 $32,288.28
8/31/2016 check order ($25.92)$32,262.36
11/1/2016 deposit week of 10/21 $546 $32,808.36
101 11/1/2016 Stacy Kelsey- repayment for tracks ($57.98)$32,750.38
11/8/2016 Deposit week of 10/28/16 $404 $33,153.88
11/18/2016 deposit week of 11/4 $247.50 $33,401.38
11/23/2016 deposit week of 11/11 $698 $34,098.88
11/23/2016 deposit week of 11/18-11/22 $583.50 $34,682.38
12/5/2016 deposit week of 12/2 $397.50 $35,079.88
102 12/6/2016 Stacy Kelsey- repayment for ornamnets ($27.42)$35,052.46
12/12/2016 deposit week of 12/9 $805.25 $35,857.71
12/19/2016 deposit week of 12/16 $395.50 $36,253.21
1/3/2017 deposit week of 12/23 $657.50 $36,910.71
1/17/2017 deposit week of 1/6/17 $572.50 $37,483.21
1/17/2017 deposit week of 1/13/17 $482.50 $37,965.71
1/24/2017 deposit week of 1/20/17 $900.50 $38,886.21
2/7/2017 deposit week of 1/27/17 $227.00 $39,093.21
2/7/2017 deposit week of 2/3/17 $902.50 $39,995.71
2/21/2017 deposit week of 2/10/17 $477.50 $40,473.21
3/4/2017 deposit week of 2/24/17 $324.50 $40,797.71
check 1008 10/1/2016 Harvest Party 2016 Heidi Turner ($50)$1,103.90
check 1009 10/1/2016 Harvest Party 2016 Jennifer Stiles ($50)$1,053.90
check 1010 10/1/2016 Harvest Party 2016 Jennifer Stiles ($200)$853.90
check 1011 10/1/2016 Harvest Party 2016 Theresa Pelton ($50)$803.90
check 1012 10/1/2016 Harvest Party 2016 Stacy Kelsey ($50)$753.90
Deposit 10/31/2016 Harvest Party 2016 $353 $1,106.90
check 1015 11/27/2016 Centerpiece Making '16 teri pelton $96.80 $1,031.05
check 1016 Void
check 1017 12/6/2016 Centerpiece Making '16 Teri Pelton $29 $1,002.05
check 1018 Void
check 1019 12/11/2016 Harvest Party 2016 Jennifer Stiles $202.93 $799.12
2017 Expenditures
$1,000
March 9, 2017
To: Town Board Members
From: John Morse, Highway Superintendent
February Highlights
In between plowing and sanding the roads, we hauled in another 500 ton of sand
to make sure we have enough for the rest of the winter.
During the warm weather days we filled potholes.
We cut up and removed fallen trees from the windstorms.
Countree Lawn & Landscape
Countree Lawn & Landscape, 2699 Clarks Corners Rd, Marathon, NY 13803 – 607-849-6393
Landscape Proposal
Name: Town of Virgil
Address: Sewer Treatment Plant
Phone: Attn.: Jeremy Stiles
e-mail: jerjen@frontiernet.net
Date: 3/7/2017
Installation of Landscape Plantings @ Virgil Sewer Treatment Plant
Installation of up to 15 Cornus Mas ( Cornelian Cherry Dogwood) Trees
clump form 5-6’ tall. They have a yellow flower in the spring and red
fruit in the fall. The overall height of this tree will get to 20’ tall by 20’
wide.
$ 340.00 per tree installed and mulched.
Installation of up to 15 Ligustrum ( privet ) shrubs 4’ tall. They have a
white flower and a black fruit. The overall height will reach 12-15’. It is
a rapid grower and tolerates all soils.
$ 130.00 per shrub installed and mulched.
If you have any questions please feel free to contact me directly @
607-745-0514.
Thank you for the opportunity to bid on this project.
Sincerely,
Glenn Fritts
Countree Lawn & Landscape
Our Guarantee – All plant materials supplied and installed by Countree Lawn and Landscape shall be guaranteed to survive for a period of one
year from time of planting. Any that fail to survive shall be replaced once, provided payment terms are met, plants are prope rly watered and receive
adequate care, and plants have not suffered mechanical damage or have been damaged by an act of God, such as storm, flood, drought, fire, etc.
Payment Terms - A 25% up-front deposit is required to schedule work. Balance due within 10 days of project completion.
Acceptance of Proposal – The above prices and conditions are satisfactory and are hereby accepted. Countree lawn and Landscape is authorized
to do the work as specified. Payment will be made as outlined above.
Signature: ___________________________________________________________ Date: _________________________
1
PROPOSED LOCAL LAW #1 OF 2017
SOLAR ENERGY SYSTEMS
Revised 3/8/15 by John Kaminski/Committee
§1. Purpose
The Virgil Town Board finds that it is in the public interest to provide for and encourage
renewable energy systems and a sustainable quality of life, the purpose of this chapter is to
facilitate the development and operation of renewable energy systems based on sunlight. Solar
energy systems are appropriate in all zoning districts when measures are taken, as provided in
this local law, to minimize adverse impacts on neighboring properties and protect the public
health, safety and welfare.
§2. Definitions
As used in this local law, the following terms shall have the meanings indicated:
MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM
An area of land or other area used for a solar collection system principally used to capture solar
energy and convert it to electrical energy to transfer to the public electric grid in order to sell
electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar
farm facilities consist of one or more freestanding ground- or roof-mounted solar collector
devices, solar-related equipment and other accessory structures and buildings, including light
reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission
lines and other appurtenant structures and facilities.
MINOR OR ACCESSORY SOLAR COLLECTION SYSTEM
A solar photovoltaic cell, panel, or array, or solar hot air or water collector device, which relies
upon solar radiation as an energy source for collection, inversion, storage, and distribution of
solar energy for electricity generation or transfer of stored heat, secondary to the use of the
premises for other lawful purposes, with the total surface area of all solar collectors on the lot not
to exceed 3,000 square feet.
Any system which is located at a farm and which is designed to produce an amount of energy
similar to what is consumed at that farm shall be a minor system, regardless of the total surface
area of the collectors.
§3. Solar collectors and installations for minor systems
A. Roof top mounted solar collectors for minor systems are permitted in any zoning districts
in the Town.
B. Ground-mounted and freestanding solar collectors for minor systems are permitted as
accessory structures in all zoning districts of the Town, subject to the following
requirements:
2
(1) The location of the solar collectors meets all applicable setback requirements of
the zone in which they are located.
(2) The height of the solar collectors and any mounts shall not exceed the height
restrictions of the zone when oriented at maximum tilt.
(3) The total surface area of all solar collectors on the lot shall not exceed 3,000
square feet and, when combined with all other buildings and structures on the lot,
shall not exceed fifty-percent lot coverage.
(4) A building permit has been obtained for the solar collectors.
(5) The solar collectors are located in a side or rear yard.
(6) Solar collectors and other facilities shall be designed and located in order to
prevent reflective glare toward any inhabited buildings on adjacent properties and
roads.
C. Site plan approval is required pursuant to zoning law Article VIII. Any site plan review
shall include review of the adequacy, location, arrangement, size, design, and general site
compatibility of proposed solar collectors.
D. All solar collector installations for minor systems ( 2 watts )
E.
F.
G. must be performed in accordance with applicable electrical and building codes, the
manufacturer's installation instructions, and industry standards, and prior to operation the
electrical connections must be inspected by the Town Code Enforcement Officer or by an
appropriate electrical inspection person or agency, as determined by the Town. In
addition, any connection to the public utility grid must be inspected by the appropriate
public utility.
H. When solar storage batteries are included as part of the solar collector system, they must
be placed in a secure container or enclosure meeting the requirements of the New York
State Building Code when in use and when no longer used shall be disposed of in
accordance with the laws and regulations of Cortland County and other applicable laws
and regulations. Abandonment and clean up.
I. If a solar collector ceases to perform its originally intended function for more than 12
consecutive months, the property owner shall remove the collector, mount and associated
equipment and facilities no later than 90 days after the end of the twelve-month period.
§4. Solar collectors and installations for major systems or solar farms
A. Where applicable, and unless more restrictive regulations also apply, the requirements
of § 3 of this chapter shall apply to solar collectors and installations for major systems
or solar farms.
B. A major system or solar farm may be constructed subject to obtaining a special permit
from the town board. Issuance of a special permit shall be in the sole discretion of the
town board. Any application regarding major solar systems shall include detailed soils
maps.
C. The following areas must be avoided:
(1) One-hundred-year flood hazard zones
(2) Historic and/or culturally significant resources in an historic district or historic
district transition zone.
3
(3) Any regulated freshwater wetland.
D. A major system or solar farm may be permitted in any zone in the town when
authorized by the town board subject to the following terms and conditions.
(1) The total coverage of all buildings and structures on a lot, including freestanding
solar panels, shall not exceed 50% or 2 meg watt project.
(2) Height and setback restrictions.
(a) The maximum height for freestanding solar panels located on the
ground or attached to a framework located on the ground shall not
exceed 15 feet in height above the ground.
(b) The minimum setback from property lines shall be 100 feet.
(c) Off public road (r.o.w.) setback shall be 200 feet.
(d) A landscaped buffer shall be provided around all equipment and solar
collectors to provide screening from adjacent residential properties and
roads. As needed bases.
(3) Design standards.
(a) Removal of trees and other existing vegetation should be minimized or
offset with planting elsewhere on the property.
(b) Roadways within the site shall not be constructed of impervious
materials and shall be designed to minimize the extent of roadways
constructed and soil compaction.
(c) All on-site utility and transmission lines shall, to the extent feasible, be
placed underground.
(d) Solar collectors and other facilities shall be designed and located in
order to prevent reflective glare toward any inhabited buildings on
adjacent properties and roads. 6% glare
(e) All solar equipment, including any structure for batteries or storage
cells, shall be enclosed by a minimum six-foot-high fence with a self-
locking gate and provided with landscape.
(4) Signs.
(a) A sign not to exceed eight square feet shall be displayed on or near the
main access point and shall list the facility name, owner and phone
number.
(5) A clearly visible warning/disconnect sign concerning voltage must be placed at
the base of all pad-mounted transformers and substations.
(6) Abandonment.
(a) All applications for a solar farm shall be accompanied by a
decommissioning plan to be implemented upon abandonment, or
cessation of activity, or in conjunction with removal of the facility,
prior to issuance of a building permit.
(b) If the applicant begins but does not complete construction of the
project within 12 months after receiving special permit approval, this
may be deemed abandonment of the project and require
implementation of the decommissioning plan to the extent applicable.
(c) The decommissioning plan must ensure the site will be restored to a
useful, nonhazardous condition without delay, including, but not
limited to, the following:
4
[1] Removal of aboveground and below-ground equipment,
structures and foundations.
[2] Restoration of the surface grade and soil after removal of
equipment.
[3] Revegetation of restored soil areas with native seed mixes,
excluding any invasive species.
[4] The plan shall include a time frame for the completion of
site restoration work.
(d) In the event the facility is not completed and functioning within 12
months of the issuance of the special permit, the Town may notify the
operator and/or the owner to complete construction and installation of
the facility within 180 days. If the owner and/or operator fail to
perform, the Town may notify the owner and/or operator to implement
the decommissioning plan. The decommissioning plan must be
completed within 180 days of notification by the Town.
(e) Upon cessation of activity of a constructed facility for a period of one
year, the Town may notify the owner and/or operator of the facility to
implement the decommissioning plan. Within 180 days of notice being
served, the owner and/or operator can either restore operation equal to
80% of approved capacity or implement the decommissioning plan.
(f) If the owner and/or operator fails to fully implement the
decommissioning plan within the one-hundred-eighty-day time period,
the Town may, at its discretion, provide for the restoration of the site
in accordance with the decommissioning plan and may recover all
expenses incurred for such activities from the defaulted owner and/or
operator. The cost incurred by the Town shall be assessed against the
property, shall become a lien and tax upon the property, and shall be
enforced and collected with interest by the same officer and in the
same manner as other taxes.
§5. The Town Board shall have the authority to require a reclamation bond in an amount
reasonably related to the expected cost to remove the facilities and restore the land.
§6. The Town Board shall have the authority to set application fees by resolution.
§7. This local law shall take effect immediately upon being filed by the Secretary of State.
Abandonment of Use
If MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM which is not used for twelve
(12) successive months shall be deemed abandoned and shall be dismantled and removed from
the property at the expense of the property owner. Failure to abide by and faithfully comply with
this section or with any and all conditions that may be attached to the granting of any building
permit shall constitute grounds for the revocation of the permit by the Town of Virgil.
1
Alane VanDonsel
From:CDomby@boarddocs.com
Sent:Wednesday, February 08, 2017 1:32 PM
To:virgilhall@frontiernet.net
Subject:BoardDocs - Information
Follow Up Flag:Follow up
Flag Status:Flagged
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ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT
ORDER SCHEDULE 2016
Page 1 of 4 Account LEGAL NAME – Legislative Management Order Schedule
Legislative Management Quote
The Town of Virgil, NY
February 15, 2017
Kevin Strauss
BDE
(631) 389-3691
kstrauss@accela.com
ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT
ORDER SCHEDULE 2016
Page 2 of 4 Account LEGAL NAME – Legislative Management Order Schedule
Annual Subscriptions
Product Code Product Name Qty Total Price
Legislative Management – Agenda & Minutes 1 $5,040
General Information
Customer Name The Town of Virgil, NY
Customer Contact Alane Van Donsel
Customer Address
Invoices will be sent out using the term start and end dates below:
Contract Term 12 Months
Term Start XX/XX/XXXX
Term End XX/XX/XXXX
Payment Terms
Payment Due Net 30 days from invoice date
PO Required? (Y/N): PO# (If required)
Products and Services
Grand Total: USD $5,040
Accela Legislative Management Order Detail
Agreement Terms
ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT
ORDER SCHEDULE 2016
Page 3 of 4 Account LEGAL NAME – Legislative Management Order Schedule
1. IMPORTANT NOTICE TO USER: Accela, Inc. (“Accela”) owns all intellectual property in the software products listed in
the Products and Services section (collectively “Software”) in this Order Schedule. Customer shall not modify, adapt,
translate, rent, lease or otherwise attempt to discover the Software source code. This Agreement will be governed by the
laws in force in the State of California.
2. Software License. The Software subscription services and the accompanying files, software updates, lists and
documentation are licensed, not sold, to you. You may install and Use a copy of the Software on your compatible computer
for the purpose of connecting to the hosted service provided by Accela as long as you are a current subscriber and maintain
your monthly or annual continued services for the applicable licenses. Except as expressly set forth herein, Accela disclaims
any and all express and implied warranties, including but not limited to warranties of merchantability and fitness for a
particular purpose.
3. Continued Services
3.1 Updates and Renewals. If the Software is an Update to a previous version of the Software, you must possess a valid
license to the previous version in order to use the Update. Corrections of substantial defects in the Software so that the
Software will operate as purported will be rectified by Accela. Customer agrees to install all updates, including any
enhancements, for the Software in accordance with the instructions provided by Accela.
3.2 Hosting. Accela agrees to maintain Customer data in a secure datacenter and is committed to providing 99.9% uptime
and availability. Accela will perform nightly backups of your hosted data to an alternate physical location.
3.3 Ownership of Data. All hosted data belongs to the Customer. Within thirty (30) calendar days following termination of
this Agreement, Accela will provide a complete copy of Customer’s data without additional charge through a downloadable
backup or DVD.
4. Payment Terms & Fees
4.1 Term and Termination. Unless otherwise stated above in the Order Detail of this order schedule, Subscription terms are
twelve (12) calendar months in duration. The initial Term of this Agreement is effective as of the date of the Customer’s
signature (“Effective Date”) and will continue for 12 months unless otherwise stated in the order detail. At the end of the
initial term, Customer’s subscription will renew for an additional 12 month term unless Customer provides written notice to
Accela not less than sixty (60) calendar days prior to the end of the initial term. Provided Accela notifies Customer not less
than sixty (60) calendar days prior to the end of said prior term, Accela reserves the right to increase the annual fees by 7%
on the anniversary date of each annual term.
4.2 Payment Terms. Annual Subscription Services of USD $5,040 will commence on XX/XX/XXXX or the effective
date of the agreement, whichever is later. Each subsequent annual billing will occur on the anniversary date of initial
term. Payment Terms are NET 30 Days from the invoice date.
4.3 In exchange for its use of the Subscribed Services, Customer will pay to Accela the amounts indicated in the Order. Said
amounts are based on services purchased and not actual usage; payment obligations are non-cancelable and fees paid are
non-refundable, except as otherwise specifically-provided herein. Unless otherwise stated, such fees do not include any
taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use
or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction (“Taxes”). Customer is
responsible for paying all Taxes associated with its purchases hereunder. If Accela has the legal obligation to pay or collect
Taxes for which Customer is responsible, the appropriate amount will be invoiced to and paid by Customer, unless Accela is
provided with a valid tax exemption certificate authorized by the appropriate taxing authority. Accela is solely responsible
for taxes assessable against it based on its income, property and employees.
4.4 On-Site Support and Expenses. Should on-site support requiring travel by Accela staff be requested by Customer, Accela
will provide on-site assistance at Accela’s then-current time-and-materials rates. In addition to these charges, Customer will
compensate Accela for associated airfare, lodging, rental transportation, meals, and other incidental expenses as such
expenses accrue and will be billed at cost and invoiced separately.
4.5 Hardware. Hardware, if any, is provided at no additional cost. Accela does not warrant any hardware. Should Accela
furnish encoder hardware as part of the Civic Streaming (fka MediaTraq) video streaming service, hardware warranty is
through manufacturer repair or replacement only. Any hardware issues requiring new equipment not covered by the warranty
will be billed to the client at cost. Any upgrades, additional encoders, etc. will be billed to client. Any hardware furnished to
client as part of Accela’s services is to be returned to Accela upon termination of associated services.
Terms and Conditions
ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT
ORDER SCHEDULE 2016
Page 4 of 4 Account LEGAL NAME – Legislative Management Order Schedule
5. Limitation of Liability. Accela will, at all times during the Agreement, maintain appropriate insurance coverage. To the
extent not offset by its insurance coverage and to the maximum extent permitted by applicable laws, in no event will Accela’s
cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer
or any other person or entity exceed the fees paid to Accela by Customer during the twelve (12) calendar months immediately
preceding the circumstances which give rise to such claim(s) of liability, even if Accela or its agents have been advised of
the possibility of such damages.
6. Alternate Terms Disclaimed. The parties expressly disclaim any alternate terms and conditions accompanying drafts
and/or purchase orders issued by Customer.
This Order Schedule is entered into between Customer and Accela. Customer accepts and agrees to adhere to the Terms and
Conditions with this order schedule, will be referenced as the “Agreement.” This Agreement between Customer and Accela,
which Customer hereby acknowledges and accepts, constitutes the entire agreement between Accela and Customer governing
the Services referenced above. Customer represents that its signatory below has the authority to bind Customer to the terms of
this Agreement.
Other Terms
Contract Term 12
Special Terms
1
Alane VanDonsel
From:donotreply@godaddy.com
Sent:Friday, March 03, 2017 7:40 AM
To:virgilhall@frontiernet.net
Subject:virgilny.org Contact Us: Form Submission
Email:
heck_dave@hotmail.com
Name:
Dave Heck
Subject:
Permit 33a permission for Hollenbeck's cycling race
Message:
Hello, Our 37 annual Hollenbeck's cycling race will be held on May 7th, 2017. We are applying
for Permit 33a with the NYS DOT. Since the race uses a portion of Rt. 392 we need written
permission from the Town of Virgil to use the road. An email response if fine. Please respond
soon. Thank you. "The Applicant shall provide written proof from each municipality (County,
Town, City, and Village) through which the event passes indicating that the Municipality has no
objection to the event taking place. This written proof may take the form of a letter, resolution,
email, or other form. The Applicant shall also provide the name of a contact person for each
municipality." Dave
This message was submitted from your website contact form:
https://www.virgilny.org/contact-us.html