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HomeMy WebLinkAbout03-09-2017 Town Board Meeting Agenda PacketTOWN OF VIRGIL RREGUALR TOWN BOARD MEETING March 09th, 2017 6:30 PM 6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER A.APPROVE MINUTES A-1 Draft of Town Board Regular Meeting Minutes dated February 09th, 2017 TB Minutes Template Feb. 9th 2017 Draft B.AUTHORIZATION TO PAY BILLS B-1 General fund General Fund Audited Vouchers B-2 Highway Fund Highway Fund Audited Vouchers B-3 Sewer District #1 Sewer District #1 Fund Audited Vouchers B-4 Water District #1 Water District #1 Fund Audited Vouchers C.MONTHLY REPORTS C-1 Town Supervisor’s Monthly Report Supervisor's Report Short From 3-09-17 Reserve Report 03-2017 Bookkeeper's Checks Rec'd 2-17 C-2 Town Clerk’s Monthly Report- February 2017 TC Monthly Report 2-17 C-3 Tax Collectors Report Tax Collectors Report 3-09-17 C-4 Sewer District’s Operations Report Camden Monthly report for March 2017 Camden-Copy of Virgil Inventory dmrSubmission VirgilBMW C-5 Water District’s Operations Report W2O March report for February 2017 C-6 Animal Control Officer’s Report Animal Shelter Report C-7 Code Enforcement Officer’s Report Code Officers Report Mar. 2017 C-8 County Legislator’s Report LEGISLATOR Report 2-17 C-9 Virgil Youth Commission Report VYC to Town Board 3-17 VYC Financial Report March 2017 C-10 Hope Lake Operations Report C-11 Highway Superintendent Report Highway Feb 2017 Board highlights Highway Gasoline Report 02-2017 Highway Fuel Report 02-2017 D.OLD BUSINESS D-1 Update on Grant for Creek Reclamation-purchase trees Landscaping Quote for Sewage Treatment Plant D-2 Draft Local Law #1- Renewable Energy Facilities Law: Discussion Proposed LL #1 of 2017 Virgil Solar Energy Systems rev2 D-3 TSSERR Agreement with Tompkins County Amended TSSERR User Group and By-Laws TSSERR by-laws comments 001 TSSERR agreement comments 001 E.NEW BUSINESS E-1 Discussion Health Care Upgrade- for town employees E-2 Notice of Law Suit- YAWS Yaws- Potential Law Suit E-3 Close out 2016 books 2016 Final Book Closing Report 2016 Final Budget Amendments E-4 Budget Transfers Transfers to Reserve Recommendations E-5 Approval of Appointment of Temporary Deputy Town Clerk Mar. 10th-17th E-6 Approval of Appointment of Deputy Town Clerk- Set Salary E-7 Discussion on new ten-wheeler E-8 Tax Collecting Extension of Time 2017 Tax Collecting Extention of Time E-9 2018 Worker’s Compensation Tentative Calculation 2018 Workers Comp. Calculations E-10 Upgrade to Agenda Program-Three Quotes Upgrade to Agenda Program Quote For Boardocs Quote for Accella Agenda Program E-11 Permit 33a Permission for Hollenback's Race 33a Hollenbeck's Cycling Race Request E-12 Change Grievance Day to the "2nd Tuesday following the 4th Tuesday of May" F. ADJOURN REGULAR TOWN BOARD MEETING Virgil Town Board Meeting February 9th, 2017 1 | P a g e TOWN OF VIRGIL REGULAR MEETING February 9th 2017 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles, Matthew Denniston and Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Doug & Jenae Withey W2Operators, Craig Umbehauer Code and Zoning Officer, Sandy Price Cortland County Legislator, Highway Superintendent John Morse, Britt Morse Deputy Highway Superintendent, Demont Lang Highway Department, Teri Pelton Virgil Youth Commissio n, Wes Kryger Greek Peak, Residents David Denniston and Donna Lynch 6:30 PM – Public Comment: Derek Green from the Cortland County Health Department addressed the board regarding Radon. Green is getting the word out about Radon and informing Cortland County residents that there are free Radon tests available from the Cortland County Health Department. Radon is an invisible, tasteless, odorless gas that occurs naturally in the ground. Cortland County has one of the highest rates of radon in the state. Radon is the second highest cause of lung cancer, behind smoking. This Statistic comes from data that has been collected by the health department from radon testing kits. Green went on to explain how radon is formed. Glaciers left soil deposits that had uranium and Radon is formed from radioactive decay. The data has been collected for the past ten years. Supervisor Kaminski wanted to know how an accurate reading can be obtained, when fill that is brought in may have higher levels of Radon. Green said it is best to have your home tested. Cortland County obtained a grant to give away a limited supply of test kits for free to Cortland County residents. Funding was obtained from a grant. The grant also covers the cost of testing the samples. The Heath Department is in the County office building at 60 central Ave. Test kits are a tiny canister with charcoal. They should be set in the lowest level of your house where you spend the most time. Winter is the optimum time to test. Radon can come in through cracks in foundations, well casings and mostly through the basement. Results should be reported to the department, so they can update the Radon maps. If your home gets a high reading, a radon mitigation system can be installed and usually costs around $1000 to $5000. The Health Department has a list licensed installers and they are looking to update the list. Nickie from the Health Department presented on a program regarding health and safety assessments of homes. They check items such as smoke detectors, fire extinguishers, child safety items and they provide these items for free. They received a $600,000 grant for 5 years. You must make an appointment and the visit usually lasts from 30 minutes to an hour. Derek showed a model of how a mitigation system works. Radon can also be found in water, but this is not as common in Cortland County as in other counties and is more common in the lower parts of New York State. Supervisor Kaminski said that the Town Clerk will put a posting on the Website that these test kits are available. They handed out some pamphlets and guides that will be available a t the Virgil Town Hall. Resident Donna Lynch approached the board with some concerns regarding the Solar Law. Lynch printed t he law off the internet and is concerned that some items in the law maybe be limiting their rights of land owners. Supervisor Kaminski said this is only a start. Kaminski said that Virgil has been traditionally an Agriculture community and he would hate to see good farm land cov ered with solar panels. Resident Dave Denniston said that he has some concerns about the draft as well. He wants to make sure that the board is educated on the matter before putting the law in place. He feels that a lot of the safety issues are over exaggerat ed. He did a lot of research and there is a lot of resources out there. Many factors need to be considered. Kaminski is concerned with putting them on the roofs, if there needs to be a roof replacement. He said metal roofs last a lot longer. Highway Superintendent John Morse, stated that this document can be rewritten and can be changed. Morse felt it would be wise to form a committee to come up with a plan that is best for everyone. Kaminski said he is looking at keeping it simple, He would like the law to be under three to four pages. He is open if the board wishes to form a committee. It was stated that land owners have already been approached and companies want to install large solar farms. There is a nine-acre farm in Dryden and the Wilks farm has been approached. Dave Denniston said he would be on the committee. Kaminski stated that once these panels are turned on and charged they can be very powerful. He wants to make sure that the Town board has the authority to require fencing and that the safety of the community is considered. He is also concerned with the abandonment of these farms. The Town doesn’t want eyesores or a hazard in the future. Kaminski said that he is big on technology and some of this technology will be outdated quickly. The panels installed now will be obsolete quickly. Kaminski said he is all for the home owners getting solar panels, smaller units less than 53x53 feet with minimum restrictions. What he is concerned about are the larger farms that are taking up acreage. 7:00 PM THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. Virgil Town Board Meeting February 9th, 2017 2 | P a g e RESOLUTION# 17-039 APPROVAL OF MINUTES Draft of the Organizational Board Meeting Minutes dated January 12th, 2017: Member Stiles moved to approve the organizational minutes for January 12th 2017. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Draft of the Regular Board Meeting Minutes dated January 12th, 2017: Member Stiles moved to approve the draft of the regular Town Board meeting minutes for January 12th 2017. Member Snow seconded the motion. Discussion: Member Pelton would like to make a correction on wording. He would like the word changed from doesn’t to does on a comment he made during the Hope Lake Park report. Town Clerk Van Donsel will correct the wording. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION# 17-040 AUTHORIZATION TO PAY BILLS: GENERAL FUND FOR JANUARY NUMBER 02: Member Denniston motioned to approve payment of the General Fund’s audited vouchers numbered 12- 29 in the amount of $10,025.73. Member Snow seconded the motion. Discussion: Member Stiles asked what the $175.00 was for, regarding a sign. Supervisor Kaminski said that he Town sign on the corner was knocked down during an ice storm and he authorized to have it fixed because it was under $200. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND FOR JANUARY NUMBER 02: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1002-1026 in the amount of $15,056.55, Member Snow seconded the motion. Discussion: Member Stiles asked what the costs were associated with the 2012 International. Britt Morse said it kept shutting down and needed to be repaired. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR JANUARY NUMBER 02: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2003-2009 in the amount of $8,295.07. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR JANUARY NUMBER 02: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3004-3006 in the amended amount of amount of $4,199.78, removing two payments for Chloroform testing, as the town pays for them directly. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR JANUARY 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Short form for January 2017. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for January 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTORS REPORT: Member Stiles moved to accept the Tax Collectors Monthly Report for the period of January 01st 2017- February 05th 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group and a written report was submitted. Supervisor Kaminski asked what the three quotes were for. Dave Coish said they were for the pump. He said two were for a new pump and the third was to have it rebu ilt. Coish said that everything was going well. Member Virgil Town Board Meeting February 9th, 2017 3 | P a g e Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RESOLUTION #17-041 APPROVE THE PRICE QUOTE TO PURCHASE A NEW PUMP FOR THE SEWER PLANT: Three quotes were submitted. Member Stiles made a motion to accept the lowest bid from SIEWERT EQUIPMENT CO. in the amount of $3,574 for a new pump, based on the price and recommendation from Camden Group. Member Denniston seconded the motion. Discussion: Coish said it would cost almost as much to rebuild the pump and for a new one for only 25% more the town can have a new pump. Ken Scherrieble said that Camden would take care of the installation. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that it has been a quiet month. He said that they got the wrench head for fire hydrants fixed. He said that someone called from the Spartan Race and wanted to run water out of a fire hydrant. Withey said no, but he did say they could get it out of the pump house. He said it will probably cost the town about five to ten dollars in water. Supervisor Kaminski said that was fine. Withey said he has some winter workshops coming up. He also submitted a quote for a new meter reader and software. He said that they will be moving from a r adio signal to a Bluetooth signal. He said it doesn’t make much sense to fix the one they have as it is very old and out dated. He feels it’s best to upgrade and trade in the old one. Nays- Member Stiles motioned to accept the Water District’s report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer. Supervisor Kaminski asked how the building permits were going. Umbehauer said that they are slow this time of year. Some variances have been submitted from folks anticipating building in the spring. He said there are a couple of houses still being worked on. Member Stiles asked about a variance for Dave Ford? Umbehauer said that the family is looking to split the property into two parcels. There are two houses on it. He said that this will cause the Setbacks not to comply as well as the road frontage. Umbehauer said this is the last parcel in commercial district on RTE 392. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Supervisor Kaminski said that he and Deputy Supervisor Stiles met with members of the county on worker’s compensation. Kaminski asked Superintendent Morse what address is put on worker’s compensation forms when there is a claim. Morse said that he puts the town hall address. Kaminski said that there was some paperwork that was supposed to be sent to him that he never got. A claim was brought to their attention that they didn’t know about. Kaminski said that the town board isn’t getting the information. Morse said that in the last three years the forms have changed every year. Kaminski said that they have all the forms and they have a binder that will be placed in the Town Clerks office. Kaminski said that everything needs to come to the Town Clerk. If there is a claim, the file will be put into a folder and the Town Board will be notified that there is a claim. Town Clerk Van Donsel asked for clarification on how the board wishes to be notified. Member Stiles said that the clerk will start a file on the claim and then give the board a notification that there is a file started. Stiles said that in the past they weren’t in the loop. The highway superintendent needs to get a hold of the town supervisor letting him know that someone got hurt. Supervisor Kaminski and Member Stiles thanked Sandy Price for the meeting that took place today . Price thanked the board for their help and support. Stiles said he likes that they are more open to meet and to establish better communications. Price said that If the town has a question or problem they will take care of it right away. Stiles said that they had a lot of questions answered. Member Denniston asked what was going on with the Jail project. Price said there is still a lot of discussion. Kaminski asked if the meeting was open or closed, because he felt he was ushered out. Price was surprised, as she said a ll meetings are open. She said there is still a difference of opinion. Price said that the Legislature needs to figure out what the county needs and what it can afford. Price said that they are hoping to find out within the next week. Member Denniston was wondering if th ere is still talk about a 150-200 bed jail. Price said it’s still in discussion. Price asked for the costs associated with a bare bones project and a Virgil Town Board Meeting February 9th, 2017 4 | P a g e Cadillac version. Price said that It may come down to building on to what the county has. She said it’s still in the design phase. Denniston wanted to know who will be deciding that, will it be the Legislator? Price said that some of it will be from th e Legislators and some from the sheriff. Kaminski wanted people to know that if the county borrows thirty-seven million dollars, they are going to be paying back eighty million dollars. Price said that the project is going to raise taxes 8 or 9 % if they d on’t do anything extraordinary and from what she is hearing folks can’t afford any increase. Price said that the new county treasurer is doing a wonderful job. His name is Ralph Canfield Jr. from Marathon. She said he was a former Town Justice. Price felt that the position of treasurer has been discredited, should be restored and she feels that Mr. Canfield is the right person to do that. There was some discussion on the land fill and the raise in the tipping fee to $5.00. Price also said that the tire shredder hasn’t been addressed. Superintendent Morse said that a tire shredder makes sense because mining for shale is expensive. Morse felt that a Tire shredder would pay for itself and could generate income. Kaminski asked when the landfill will close. Price said it might be in approximately ten years, but it depends on how much trash is generated. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. T. Pelton reported that things are going well. Member Stiles said that they discussed buying a laptop. Stiles felt they should buy one on state bid from Staples. Pelton said that the Ski club is in full swing and going well and she thanked Greek Peak for their support. She said there are a few events planned. There will be a minor change in employees at the before and after school program. One of the high school students is seeking employment else were. Kaminski asked if they were going to advertise, Pelton said they are going to talk first. She said they are not going to offer a huge number of hours. Kaminski asked if everyone was paid up. Pelton said that there are a few families that are behind. Stacy Kelsey will be sending out one more letter and if that doesn’t work she will have the board send a letter. Pelton said they have a father daughter dance and a Harry potter book club coming up. Member Denniston motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RESOLUTION#17-042 APPROVAL OF THE PURCHASE OF A LAPTOP FOR THE VIRGIL YOUTH COMMISON: Member Stiles made a motion to approve the purchase of a Laptop for the Virgil Youth Commission on state bid form Staples. Member Snow seconded th e motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that there was nothing new to report. He said that the Nordic center is up and running with natural snow. Kryger said that there was some discussion regarding admission to the Nordic center for town residents. Supervisor Kaminski said that the town is going to be going out to bid in August for the operation of the park. Kaminski said that there is going to be a couple of changes. Member Pelton wanted to talk about the repair estimate for the park. Kaminski said that he will write a letter to senator Seward and see what grants are available. Pelton felt that the engineering estimate was very high. They estimated $324,000 to reshape one end of the lake. Stiles mentioned that half the price if didn’t have prevailing wage. HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Morse reported that 50% of the towns salt supply has been used. Morse said that they will probably have to buy some more before the end of the season. He said it’s going to be close. Morse said that Suite Coats cost is $7.00 a plie, but Ed beard is $4.00 a pile. He said it’s a little further away, but there is a significant cost savings. Morse said that for years Hartford has plowed Bleck Road and Virgil plows Virgil Creek Road. However, he is not happy with the job that Harford is doing on Bleck Road, it’s a dirt road and they aren’t using salt incorrectly and they are making the road a mess. Now Virgil is going to take care of Bleck Road. Member Stiles motioned to accept the Highway Supervisor report. Member Denniston seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. OLD BUSINESS Virgil Town Board Meeting February 9th, 2017 5 | P a g e UPDATE ON THE GRANT FOR THE CREEK RECLAMATION: Supervisor Kaminski said that all the paperwork has been submitted to the State and the town is waiting for reimbursement from the grant. Kaminski said that there is $12,000 left on the Grant. They are considering additional improvements at the sewage treatment plant, the trees still need to be planted. UPDATE ON GREEK PEAK LAWSUIT: Supervisor Kaminski said that here is nothing new to report. NEW BUSINESS RESOLUTION# 17-043 APPROVAL OF THE PURCHASE OF UPDATED SOFTWARE AND NEW METER READER: Member Stiles made a motion to approve the purchase of a new Meter Reader and updated software form HD Supply in the amount of $10,455.95. This money will come from the repair reserve fund for Virgil Water District #1 and will include trading in the old reader. Member Denniston seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. SURVEILLANCE SYSTEM FOR TOWN HALL: Supervisor Kaminski said that he is working on this. DRAFT LOCAL LAW #1- RENEWABLE ENERGY FACILITIES LAW: Attorney Snyder said that this will be an amendment to the towns Zoning Law. Snyder said that the towns comprehensive plan, does not cover renewable energy, and it was not covered. Snyder said that it’s a long process. He said that the Planning board or a committee would get together to make recommendations. These recommendations would be presented to the town board for a final decision. Then there would be a public hearing, members of the public would have an opportunity to voice their opinions. Then it would have to go in front of county planning board. After that there may be more changes and perhaps another public hearing. Once the Law is approved it would be sent to the Secretary of State. It was stated that the committee would be open to any town resident who wishes to serve and all meeting are open to the public. Code and Zoning Officer Umbehauer suggested contacting Mark Baranello, as he is knowledgeable about solar and he serves on the planning board. Supervisor Kaminski asked the Town Clerk to post the search for committee members on the website. Any interested Town resident may serve on the committee and all committee meetings will be open to the public. Tentative date of a first meeting is Wednesday February 15th at 6:00 PM at the Virgil Town Hall. The Virgil Town Clerk was asked to also contact the Planning Board. THANK YOU LETTER FROM SENIOR CLUB: Alane Van Donsel the Virgil Town Clerk read a letter that the Virgil senior club sent to the Town Board. The Senior Club thanks the Town board for a $1500.00 donation that they used toward their trips on 201 6. They also wanted to thank the board for allowing them to use the Town Hall for their meetings. A copy of the letter will be on file in the clerk’s office. 4TH QUARTER SALES TAX: Supervisor Kaminski commented that the 4th quarter sales tax was down about 2% from this time last year. BOARDROOM LIGHTING: Supervisor Kaminski said that the Town Justices wishes to have the lighting brighter in the board room. Some samples were given to the board to look at. Member Denniston asked what kind of light bulbs were in the fixtures now. It wasn’t certain. Member Stiles said that he was going to bring a ladder and see if they can upgrade the lighting by putting in a higher wattage bulbs. SEWER BILL FOR BROKEN METER AT GREEK PEAK: There was some discussion regarding a broken water pipe at a condominium at Greek Peak. The owner of the condominium is asking for the sewer portion of his bill to be forgiven the sewer portion of the bill is based on the water meter. He is willing to pay the water portion of the bill, but he is hoping that the sewer portion can be forgiven, as most of the water didn’t go into the sewer. The board was unsure how to handle this, they are concerned that it will set a precedence. The board is looking at setting up a policy on this. The board was not given any documentation on how much water was used. They are interested in seeing that. This item was tabled until next meeting. Virgil Town Board Meeting February 9th, 2017 6 | P a g e RESOLUTION #17-044 WASTE WATER TREATMENT AGREEMENT WITH THE CITY OF ITHACA: Member Stiles made a motion to accept the Agreement for Sludge Disposal and Treatment between the To wn of Virgil and City of Ithaca. Member Pelton seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. 2016 WATER QUALITY REPORT: Member Kaminski said that the board was provided with the water quality report. RESOLUTION #17-045 SET PAYRATE FOR NEW HIRE AT TOWN GARAGE: There was some discussion regarding the policy on the qualifications on new hirers at the Town Highway Department. Superintendent Morse would like to set the payrate at $16.00 an hour for a new hire. Member Denniston made a motion to set the pay at $16.00 an hour based on the job description the highway superintend posted. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None DISCUSSION ON NEW TEN-WHEELER: Superintendent Morse said that he is looking at Piggybacking on a price for a new ten- wheeler. Morse said that the town is on a cycle. Kaminski said that the board always discusses this at budget time. Morse said he has all the numbers and he has it figured out how the town is going to pay for it. Morse wanted to know if they are going to move forward with the purchasing of the truck. Morse feels that this should be done soon. He said it takes five months to build and it needs to be in service a few months before the winter. Morse said that at budget time he gave the numbers. Kaminski said that they would look at in May. Morse said that the concern is that everyone is doing that same thing. Morse said that this truck wo uld replace the 2002 and the 2004 truck will be surplused. Kaminski said that they would discuss this again at the March meeting, tabling the agenda item. TSSERR AGREEMENT WITH TOMPKINS COUNTY: The board had some questions on the licensing agreement and about the $205.00 cost. Attorney Snyder said that it doesn’t become affective until all municipalities agree. This agenda item was Tabled until more information is received. RESOLUTION #17-046 BUDGET AMENDMENTS: Member Denniston motioned to approve the budget amendments as presented by the Bookkeeper. Member Snow seconded the motion. Discussion: Member Stiles said that he was trying to understand the columns. Supervisor Kaminski said that this helps clear out the books. Highway Superintendent Morse asked if the cost of the backhoe was taken out of the 2016 books. Kaminski said yes. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. Superintendent Morse said that the backhoe will be delivered next week. Member Stiles said that if it takes any longer to deliver, the company should give the town one to use. Attorney Snyder wrote a letter to an attorney representing Yaws Environmental. Yaws is trying to say that the Town broke the contract by not giving them ninety days written notice. Supervisor Kaminski said that it went out to bid and that Yaws had a representative at every meeting and that it was on record. Member Denniston said that he would like to work with the town clerk to look in to expanding the version of the free agenda program. He would like to have something to present to the board in the future. With no further business to discuss, Member Denniston moved to adjourn the meeting at 8:08PM. Member Stiles seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk Virgil Town Board Meeting February 9th, 2017 7 | P a g e TOWN OF VIRGIL, NEW YORK FEBRUARY, 2017 and payment of which are otherwise provided for by Law: by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 5 CERTIFIED COPIES 50.00 50.00TOTAL TOWN CLERK FEES A1270 46 PHOTO ID FEE 390.00 390.00TOTAL A1270 A1670 1 POSTAGE 1.13 4 FAX MACHINE USEAGE 2.00 3.13TOTAL A1670 A2110 1 ZONING BOOKS 250.00 250.00TOTAL A2110 A2544 28 DOG LICENSES 270.00 270.00TOTAL A2544 A2590 1 BUILDING PERMITS 75.00 75.00TOTAL A2590 A2655 9 PHOTOCOPIES 2.25 2.25TOTAL A2655 A2770 2 MISCELLANEOUS 525.00 525.00TOTAL A2770 FEBRUARY, 2017 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 1,565.38PAID TO SUPERVISOR FOR GENERAL FUND 34.00PAID TO AG & MARKETS FOR DOG LICENSES 1,599.38TOTAL DISBURSEMENTS MARCH 1, 2017 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI 03-07-17 11:40:56 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 01-03-2017 through 03-06-2017 ALL SWIS CODES Purpose Swis Code Tax Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $2,244,214.48 88.76$2,528,293.46 $284,078.98 Town of Virgil 1146 $427,646.22 85.40$500,743.09 $73,096.87 School Relevy 1146 $12,563.76 44.34$28,335.66 $15,771.90 Relevy Sewer $267.75 41.98$637.79 $370.04 Relevy Water $159.00 46.07$345.12 $186.12 Virgil Fire $200,466.99 85.38$234,800.44 $34,333.45 Virgil sewer $104,459.64 94.25$110,827.71 $6,368.07 Virgil water $49,423.60 93.30$52,972.24 $3,548.64 $3,039,201.44 $3,456,955.51Total: 87.92 $417,754.07 Page 1 9008 State Rte. 13 Phone 315-245-4444 Camden, NY 13316 Fax: 888-907-3020 info@camdengroupusa.com March 6, 2017 Town of Virgil, Wastewater Treatment Plant Operations for February 2017 Wastewater Treatment Facility Average daily flow (Million Gallons / day) 58371 Sampling BOD influent 136 BOD effluent 3.2 Permit limit 15 TSS influent 364 TSS effluent 4.4 Permit limit 15 NH4 influent Seasonal NH4 effluent Seasonal Permit limit N/A P influent Seasonal P effluent Seasonal Permit limit N/A Chlorine Seasonal Cl2 effluent Seasonal Permit limit N/A Fecal Seasonal Fecal effluent Seasonal Permit limit N/A ➢ Will need to replace bearings on #2 Air-o-later. We are in process of getting three quotes and if approved will go with best and cheapest quote. ➢ The facility is well within Permit Limit for the month ➢ The facility wasted approximately 68,000 gallons of sludge and sent 16,000 gals of dewatered and Stabilized sludge to City of Ithaca Wastewater plant ➢ Kept Oxidation Ditch walls cleaned throughout the month. ➢ Performed PM on all equipment as required ➢ Did housekeeping throughout month ➢ Flows are still pretty good system looks great. ➢ Got #2 Pump all ordered waiting on. Est. time of arrival is 6 t0 8 weeks. ➢ Shoveled snow ➢ Still working on SOP (Standard Operating Plan) for the operation of the facility, as well as, emergency situations and wet weather operations. ➢ Still working on 5 year plan and Inventory ➢ Working on getting dumpster issue taken care of . Item Quantity microscope 1 microwave 1 Blue gravity oven 1 E machine computer 1 Inhofe cones 2 Antlacal balancer 1 PH meter 1 YSI DO meter 1 tek mixer 1 settlometers 2 timer for testing 1 Battery back up for computers 2 Thermoolyne Furnace 1 Hach Pocket colorimeter 11 1 Jettier for sewer mains 1 sewer camera 1 Fresh air intake for manholes 2’’x 25’ hoses 2 Vac pump 1 B&W gas meter 1 Dewalt socket set 1 Misc glassware Misc screwdrivers T handle valve wrenches 2 4’’ spare repair plug 1 Misc electrical parts/ Pluming parts Pulsatron Pac pump 14 GPD 1 Premia 75 CL pump 0.45 GPD 1 Stenner CL pumps 3GPD 2 Premia 75 CL pump 1.00 GPH 1 Misc pump parts/ oils/ electric cords/ hoses Inf bar Rake DMR Copy of Record Permit Permit #:NY0027197 Permittee:VIRGIL (T) SD#1 Facility:VIRGIL (T) SD#1 WWTP Major:No Permittee Address:1176 CHURCH STREET CORTLAND, NY 13045 Facility Location:2000 ST RTE 392 CORTLAND, NY 13045 Permitted Feature:001 Receiving Water (Ambient) Discharge: 001-M Town of Virgil Sewer District #1 WWTP Report Dates & Status Monitoring Period:From 01/01/17 to 01/31/17 DMR Due Date:02/28/17 Status:NetDMR Validated Considerations for Form Completion Principal Executive Officer First Name:Kenneth Title:President Telephone:315-245-4444 Last Name:Scherrieble No Data Indicator (NODI) Form NODI:-- Parameter Monitoring Location Season #Param. NODI Quantity or Loading Quality or Concentration # of Ex.Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units 00010 Temperature, water deg. centigrade 1 - Effluent Gross 0 -- Sample =10 04 - deg C 0 01/01 - Daily GR - GRAB Permit Req. Req Mon DAILY MX 04 - deg C 01/01 - Daily GR - GRAB Value NODI 00056 Flow rate 1 - Effluent Gross 0 -- Sample =50842 07 - gal/d 0 99/99 - Continuous MT - METER Permit Req.<=80000 MO AVG 07 - gal/d 99/99 - Continuous MT - METER Value NODI 00300 Oxygen, dissolved [DO]1 - Effluent Gross 0 -- Sample =5 19 - mg/L 0 01/30 - Monthly GR - GRAB Permit Req. >=4 MINIMUM 19 - mg/L 01/30 - Monthly GR - GRAB Value NODI 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Sample =2.2 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00310 BOD, 5-day, 20 deg. C G - Raw Sewage Influent 0 -- Sample =237 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00400 pH 1 - Effluent Gross 0 -- Sample =7.2 =7.8 12 - SU 0 01/01 - Daily GR - GRAB Permit Req. >=6 MINIMUM <=9 MAXIMUM 12 - SU 01/01 - Daily GR - GRAB Value NODI 00530 Solids, total suspended 1 - Effluent Gross 0 -- Sample =2 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00530 Solids, total suspended G - Raw Sewage Influent 0 -- Sample =216 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00545 Solids, settleable 1 - Effluent Gross 0 -- Sample <0.1 25 - mL/L 0 01/01 - Daily GR - GRAB Permit Req. <=.3 DAILY MX 25 - mL/L 01/01 - Daily GR - GRAB Value NODI 81010 BOD, 5-day, percent removal K - Percent Removal 0 -- Sample =99 23 - % 0 01/30 - Monthly CA - CALCTD Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD Value NODI 81011 Solids, suspended percent removal K - Percent Removal 0 -- Sample =99 23 - % 0 01/30 - Monthly CA - CALCTD Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments Attachments Name Type Size VirgilBMW.pdf pdf 983896 Report Last Saved By VIRGIL (T) SD#1 User:admin@camdengroupusa.com Date/Time:2017-02-20 12:10 (Time Zone: -05:00) Name:Cindy Cameron E-Mail:admin@camdengroupusa.com W₂Operator Training Group, LLC. 131 Port Watson Street, Cortland, NY 13045 Phone: 607-753-1477 Cell: 607-345-0016 Fax: 607-753-1479 E-mail: w2otg@verizon.net March 7, 2017 Mr. John Kaminski Town of Virgil Supervisor 1176 Church Street Cortland, NY 13045 RE: PWSID #NY1103502 Monthly Operations Report Dear Mr. Kaminski and Virgil Town Board Members, The water system is all well for the month of February. All water samples taken meet the New York State Department of Health requirements. The month of February has been very quiet, no plowing to do and no fire hydrants to shovel out. As always, it is a pleasure to serve the board and residents of the Virgil Water District. Sincerely yours, Douglas E. Withey Operator/Instructor LEGISLATOR'S REPORT FOR MARCH 2017 We had a busy month in the Cortland County Legislature. The tipping fee for commercial haulers private business and resident permits for the landfill was increased to a minimum fee of $10 for 100 pounds or less effective March 1. It is commensurate with the full tipping fee. This has been suggested by a number of people including some small haulers. We listened and acted. Kristen Monroe was unanimously reappointed Commissioner of Social Services for a five-year term. She is well respected locally and statewide for her good work. Congratulations Kristen! The long-awaited contract with the city and county for the Hazardous Materials Response Team was approved. It is a two-year contact for $15,000 per year. Good news. There was a correction for the fourth quarter sales tax for the Town of Harford. They will receive $34,996.16. Proclamations were given in several areas. March 19-25 as agricultural awareness week and March 21 as agricultural appreciation day. Agricultural is the number one industry in Cortland County. March for meals is celebrating 43 years of both center and home delivered meals to seniors and individuals with disabilities. Locally the Meals on Wheels program served 138,013 meals in 2016. Finally the Legislature accepted proclamation recognizing that 2017 as the Centennial of Woman's body Suffrage in Cortland County. New York State was the first eastern state to pass women's suffrage, an act that led to the passage of the nineteenth amendment to the United States Constitution recognizing the right for women to vote. The five women Legislators accepted the framed proclamation. Discussions are continuing on closing the deficit at the landfill and recycling center. That will take some years to get out of the debt of $800,000 but all recommendations are being considered. The ash for trash or cover has been eliminated for consideration by the Solid Waste Committee and would be excluded. Flow control and taking municipal solid waste from contiguous counties are being explored. More to come... Jail expansion also known as a Public Safety Building that would house the jail, investigators, civil division, road patrol and 911 Communications came in at an estimated price tag of $48 million which would mean about a 10 -11% in taxes for the next thirty years. My opinion is that it just is not affordable. I will not support it at that price tag. I believe we should go back to the drawing board and look at other options. Is there anything I should be aware of or doing? THOUGHT FOR THE MONTH: If it doesn't kill us it makes us stronger. This too shall pass. Onward and upward! Keep your chin up. Sandy Price 1189 Church Street, Cortland, NY. 13045 Home phone-835-6711 Cell phone-423-1019 Email-sandyprice@frontiernet.net Notes from Virgil Youth Commission to Town Board Tuesday, March 7, 2017 1. See financial reports on both youth commission and Before/After School given. Parents that were in arrears have all paid outstanding bills. There is one parent who is quite a bit behind, but they are making regular payments. 2. Stacy picked up the new computer for the B/A School program. She had Word, Excel, and Virus protection loaded. She worked with Linda to begin using the program for entering data and payment information. and will continue to practice with Linda on Fridays until she is comfortable. We also discussed where to store the computer. Corena will check with Ms. Kalp about a secure spot. We would like to get an inexpensive printer so that Linda can print out receipts on the spot. 3. Ashley Price is no longer working at the B/A School program. Stacy and Linda interviewed McKenzie Morgan, a Virgil senior. She would like to work everyday, and will also be available in the summer and next year, since she is going to college locally. We have not formalized her employment just yet. 4. Jen wants to have a Sock Hop at the school on March 31st from 6:30 to 8:30. Students in grades 4-6 would be invited. Plans for this event are not quite finalized. 5. This year there will be no “Girls on the Run” at Virgil because of low interest. Jen feels the difficulty is the registration feel. She would like to have a Virgil Youth Commission running club. It would be called “Run With Us”, and be for boys and girls grades 3-6. She would have practice on Mondays, Wednesdays and Fridays starting in April, and have the culminating activity be participation in a local 5K run. She will put out a letter/poster to see if there is interest in this activity. 6. We continue to work on plans for a Harry Potter book Talk in May, and the Father/Daughter Dance in May. Teri Pelton, VYC Secretary Before and After School Ledger Check Number Date Description Amount balance 8 10 16 initial deposit from old account $22,889.78 $22,889.78 8 10 16 deposit summer weeks 1-3 $2,159 $25,043.78 8 31 16 deposit summer weeks 4-6 $1,146 $26,194.78 9 7 16 deposit (Root)$50 $26,244.78 9/9/2016 deposit week of 9/9/16 $825 $27,069.78 9/21/2016 deposit week of 9/16/16 $389 $27,458.78 9/21/2016 deposit- Johnson $426 $27,884.78 9/27/2016 Deposit week of 9/23/16 $1,651.50 $29,536.28 10/5/2016 deposit week of 9/30/16 $908 $30, 444.28 10/24/2016 deposit week of 9/30/16 $136.50 $30,580.78 10/24/2016 deposit week of 10/7/16 $230 $30,810.28 10/24/2016 Deposit- Benjamin $780 $32,288.28 8/31/2016 check order ($25.92)$32,262.36 11/1/2016 deposit week of 10/21 $546 $32,808.36 101 11/1/2016 Stacy Kelsey- repayment for tracks ($57.98)$32,750.38 11/8/2016 Deposit week of 10/28/16 $404 $33,153.88 11/18/2016 deposit week of 11/4 $247.50 $33,401.38 11/23/2016 deposit week of 11/11 $698 $34,098.88 11/23/2016 deposit week of 11/18-11/22 $583.50 $34,682.38 12/5/2016 deposit week of 12/2 $397.50 $35,079.88 102 12/6/2016 Stacy Kelsey- repayment for ornamnets ($27.42)$35,052.46 12/12/2016 deposit week of 12/9 $805.25 $35,857.71 12/19/2016 deposit week of 12/16 $395.50 $36,253.21 1/3/2017 deposit week of 12/23 $657.50 $36,910.71 1/17/2017 deposit week of 1/6/17 $572.50 $37,483.21 1/17/2017 deposit week of 1/13/17 $482.50 $37,965.71 1/24/2017 deposit week of 1/20/17 $900.50 $38,886.21 2/7/2017 deposit week of 1/27/17 $227.00 $39,093.21 2/7/2017 deposit week of 2/3/17 $902.50 $39,995.71 2/21/2017 deposit week of 2/10/17 $477.50 $40,473.21 3/4/2017 deposit week of 2/24/17 $324.50 $40,797.71 check 1008 10/1/2016 Harvest Party 2016 Heidi Turner ($50)$1,103.90 check 1009 10/1/2016 Harvest Party 2016 Jennifer Stiles ($50)$1,053.90 check 1010 10/1/2016 Harvest Party 2016 Jennifer Stiles ($200)$853.90 check 1011 10/1/2016 Harvest Party 2016 Theresa Pelton ($50)$803.90 check 1012 10/1/2016 Harvest Party 2016 Stacy Kelsey ($50)$753.90 Deposit 10/31/2016 Harvest Party 2016 $353 $1,106.90 check 1015 11/27/2016 Centerpiece Making '16 teri pelton $96.80 $1,031.05 check 1016 Void check 1017 12/6/2016 Centerpiece Making '16 Teri Pelton $29 $1,002.05 check 1018 Void check 1019 12/11/2016 Harvest Party 2016 Jennifer Stiles $202.93 $799.12 2017 Expenditures $1,000 March 9, 2017 To: Town Board Members From: John Morse, Highway Superintendent February Highlights In between plowing and sanding the roads, we hauled in another 500 ton of sand to make sure we have enough for the rest of the winter. During the warm weather days we filled potholes. We cut up and removed fallen trees from the windstorms. Countree Lawn & Landscape Countree Lawn & Landscape, 2699 Clarks Corners Rd, Marathon, NY 13803 – 607-849-6393 Landscape Proposal Name: Town of Virgil Address: Sewer Treatment Plant Phone: Attn.: Jeremy Stiles e-mail: jerjen@frontiernet.net Date: 3/7/2017 Installation of Landscape Plantings @ Virgil Sewer Treatment Plant Installation of up to 15 Cornus Mas ( Cornelian Cherry Dogwood) Trees clump form 5-6’ tall. They have a yellow flower in the spring and red fruit in the fall. The overall height of this tree will get to 20’ tall by 20’ wide. $ 340.00 per tree installed and mulched. Installation of up to 15 Ligustrum ( privet ) shrubs 4’ tall. They have a white flower and a black fruit. The overall height will reach 12-15’. It is a rapid grower and tolerates all soils. $ 130.00 per shrub installed and mulched. If you have any questions please feel free to contact me directly @ 607-745-0514. Thank you for the opportunity to bid on this project. Sincerely, Glenn Fritts Countree Lawn & Landscape Our Guarantee – All plant materials supplied and installed by Countree Lawn and Landscape shall be guaranteed to survive for a period of one year from time of planting. Any that fail to survive shall be replaced once, provided payment terms are met, plants are prope rly watered and receive adequate care, and plants have not suffered mechanical damage or have been damaged by an act of God, such as storm, flood, drought, fire, etc. Payment Terms - A 25% up-front deposit is required to schedule work. Balance due within 10 days of project completion. Acceptance of Proposal – The above prices and conditions are satisfactory and are hereby accepted. Countree lawn and Landscape is authorized to do the work as specified. Payment will be made as outlined above. Signature: ___________________________________________________________ Date: _________________________ 1 PROPOSED LOCAL LAW #1 OF 2017 SOLAR ENERGY SYSTEMS Revised 3/8/15 by John Kaminski/Committee §1. Purpose The Virgil Town Board finds that it is in the public interest to provide for and encourage renewable energy systems and a sustainable quality of life, the purpose of this chapter is to facilitate the development and operation of renewable energy systems based on sunlight. Solar energy systems are appropriate in all zoning districts when measures are taken, as provided in this local law, to minimize adverse impacts on neighboring properties and protect the public health, safety and welfare. §2. Definitions As used in this local law, the following terms shall have the meanings indicated: MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM An area of land or other area used for a solar collection system principally used to capture solar energy and convert it to electrical energy to transfer to the public electric grid in order to sell electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar farm facilities consist of one or more freestanding ground- or roof-mounted solar collector devices, solar-related equipment and other accessory structures and buildings, including light reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission lines and other appurtenant structures and facilities. MINOR OR ACCESSORY SOLAR COLLECTION SYSTEM A solar photovoltaic cell, panel, or array, or solar hot air or water collector device, which relies upon solar radiation as an energy source for collection, inversion, storage, and distribution of solar energy for electricity generation or transfer of stored heat, secondary to the use of the premises for other lawful purposes, with the total surface area of all solar collectors on the lot not to exceed 3,000 square feet. Any system which is located at a farm and which is designed to produce an amount of energy similar to what is consumed at that farm shall be a minor system, regardless of the total surface area of the collectors. §3. Solar collectors and installations for minor systems A. Roof top mounted solar collectors for minor systems are permitted in any zoning districts in the Town. B. Ground-mounted and freestanding solar collectors for minor systems are permitted as accessory structures in all zoning districts of the Town, subject to the following requirements: 2 (1) The location of the solar collectors meets all applicable setback requirements of the zone in which they are located. (2) The height of the solar collectors and any mounts shall not exceed the height restrictions of the zone when oriented at maximum tilt. (3) The total surface area of all solar collectors on the lot shall not exceed 3,000 square feet and, when combined with all other buildings and structures on the lot, shall not exceed fifty-percent lot coverage. (4) A building permit has been obtained for the solar collectors. (5) The solar collectors are located in a side or rear yard. (6) Solar collectors and other facilities shall be designed and located in order to prevent reflective glare toward any inhabited buildings on adjacent properties and roads. C. Site plan approval is required pursuant to zoning law Article VIII. Any site plan review shall include review of the adequacy, location, arrangement, size, design, and general site compatibility of proposed solar collectors. D. All solar collector installations for minor systems ( 2 watts ) E. F. G. must be performed in accordance with applicable electrical and building codes, the manufacturer's installation instructions, and industry standards, and prior to operation the electrical connections must be inspected by the Town Code Enforcement Officer or by an appropriate electrical inspection person or agency, as determined by the Town. In addition, any connection to the public utility grid must be inspected by the appropriate public utility. H. When solar storage batteries are included as part of the solar collector system, they must be placed in a secure container or enclosure meeting the requirements of the New York State Building Code when in use and when no longer used shall be disposed of in accordance with the laws and regulations of Cortland County and other applicable laws and regulations. Abandonment and clean up. I. If a solar collector ceases to perform its originally intended function for more than 12 consecutive months, the property owner shall remove the collector, mount and associated equipment and facilities no later than 90 days after the end of the twelve-month period. §4. Solar collectors and installations for major systems or solar farms A. Where applicable, and unless more restrictive regulations also apply, the requirements of § 3 of this chapter shall apply to solar collectors and installations for major systems or solar farms. B. A major system or solar farm may be constructed subject to obtaining a special permit from the town board. Issuance of a special permit shall be in the sole discretion of the town board. Any application regarding major solar systems shall include detailed soils maps. C. The following areas must be avoided: (1) One-hundred-year flood hazard zones (2) Historic and/or culturally significant resources in an historic district or historic district transition zone. 3 (3) Any regulated freshwater wetland. D. A major system or solar farm may be permitted in any zone in the town when authorized by the town board subject to the following terms and conditions. (1) The total coverage of all buildings and structures on a lot, including freestanding solar panels, shall not exceed 50% or 2 meg watt project. (2) Height and setback restrictions. (a) The maximum height for freestanding solar panels located on the ground or attached to a framework located on the ground shall not exceed 15 feet in height above the ground. (b) The minimum setback from property lines shall be 100 feet. (c) Off public road (r.o.w.) setback shall be 200 feet. (d) A landscaped buffer shall be provided around all equipment and solar collectors to provide screening from adjacent residential properties and roads. As needed bases. (3) Design standards. (a) Removal of trees and other existing vegetation should be minimized or offset with planting elsewhere on the property. (b) Roadways within the site shall not be constructed of impervious materials and shall be designed to minimize the extent of roadways constructed and soil compaction. (c) All on-site utility and transmission lines shall, to the extent feasible, be placed underground. (d) Solar collectors and other facilities shall be designed and located in order to prevent reflective glare toward any inhabited buildings on adjacent properties and roads. 6% glare (e) All solar equipment, including any structure for batteries or storage cells, shall be enclosed by a minimum six-foot-high fence with a self- locking gate and provided with landscape. (4) Signs. (a) A sign not to exceed eight square feet shall be displayed on or near the main access point and shall list the facility name, owner and phone number. (5) A clearly visible warning/disconnect sign concerning voltage must be placed at the base of all pad-mounted transformers and substations. (6) Abandonment. (a) All applications for a solar farm shall be accompanied by a decommissioning plan to be implemented upon abandonment, or cessation of activity, or in conjunction with removal of the facility, prior to issuance of a building permit. (b) If the applicant begins but does not complete construction of the project within 12 months after receiving special permit approval, this may be deemed abandonment of the project and require implementation of the decommissioning plan to the extent applicable. (c) The decommissioning plan must ensure the site will be restored to a useful, nonhazardous condition without delay, including, but not limited to, the following: 4 [1] Removal of aboveground and below-ground equipment, structures and foundations. [2] Restoration of the surface grade and soil after removal of equipment. [3] Revegetation of restored soil areas with native seed mixes, excluding any invasive species. [4] The plan shall include a time frame for the completion of site restoration work. (d) In the event the facility is not completed and functioning within 12 months of the issuance of the special permit, the Town may notify the operator and/or the owner to complete construction and installation of the facility within 180 days. If the owner and/or operator fail to perform, the Town may notify the owner and/or operator to implement the decommissioning plan. The decommissioning plan must be completed within 180 days of notification by the Town. (e) Upon cessation of activity of a constructed facility for a period of one year, the Town may notify the owner and/or operator of the facility to implement the decommissioning plan. Within 180 days of notice being served, the owner and/or operator can either restore operation equal to 80% of approved capacity or implement the decommissioning plan. (f) If the owner and/or operator fails to fully implement the decommissioning plan within the one-hundred-eighty-day time period, the Town may, at its discretion, provide for the restoration of the site in accordance with the decommissioning plan and may recover all expenses incurred for such activities from the defaulted owner and/or operator. The cost incurred by the Town shall be assessed against the property, shall become a lien and tax upon the property, and shall be enforced and collected with interest by the same officer and in the same manner as other taxes. §5. The Town Board shall have the authority to require a reclamation bond in an amount reasonably related to the expected cost to remove the facilities and restore the land. §6. The Town Board shall have the authority to set application fees by resolution. §7. This local law shall take effect immediately upon being filed by the Secretary of State. Abandonment of Use If MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM which is not used for twelve (12) successive months shall be deemed abandoned and shall be dismantled and removed from the property at the expense of the property owner. Failure to abide by and faithfully comply with this section or with any and all conditions that may be attached to the granting of any building permit shall constitute grounds for the revocation of the permit by the Town of Virgil. 1 Alane VanDonsel From:CDomby@boarddocs.com Sent:Wednesday, February 08, 2017 1:32 PM To:virgilhall@frontiernet.net Subject:BoardDocs - Information Follow Up Flag:Follow up Flag Status:Flagged Hi Alane, You have come to the right place!! Thank you for requesting information on Board Management solutions from BoardDocs®. As the pioneer of eGovernance, BoardDocs has helped organizations improve communications, reduce costs and ease the process of producing board meeting packets. Since our national launch of BoardDocs in 2002, over 2,200 organizations have selected our technology for eAgenda, ePolicy, MetaSearch, eGovernance document management and meeting video. Because our staff members partner with each subscriber to ensure success, BoardDocs has been able to successfully move organizations of all sizes to our state-of-the-art paperless solutions. We help with every aspect of the implementation through unsurpassed project management, user-friendly on-site training and 7 x 24 US-based, toll-free technical support for all users. We have solutions that start at $3,000/annually. We offer BoardDocs Pro and BoardDocs LT. For differences in the two solutions click here. I can schedule a one-on-one web demonstration for you. We have the below dates available for a demonstration: February 13 at 12:30 or 4:00 Eastern February 17 at 10:00 February 20 at 10:00 February 21 at 2:00 February 22 at 2:00 February 23 at 10 or 2:00 Which of these dates works best for you? Kindest regards, Cheryl Domby eGovernance Coordinator cdomby@BoardDocs.com 404-865-1278 x 3554 ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT ORDER SCHEDULE 2016 Page 1 of 4 Account LEGAL NAME – Legislative Management Order Schedule Legislative Management Quote The Town of Virgil, NY February 15, 2017 Kevin Strauss BDE (631) 389-3691 kstrauss@accela.com ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT ORDER SCHEDULE 2016 Page 2 of 4 Account LEGAL NAME – Legislative Management Order Schedule Annual Subscriptions Product Code Product Name Qty Total Price Legislative Management – Agenda & Minutes 1 $5,040 General Information Customer Name The Town of Virgil, NY Customer Contact Alane Van Donsel Customer Address Invoices will be sent out using the term start and end dates below: Contract Term 12 Months Term Start XX/XX/XXXX Term End XX/XX/XXXX Payment Terms Payment Due Net 30 days from invoice date PO Required? 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Accela agrees to maintain Customer data in a secure datacenter and is committed to providing 99.9% uptime and availability. Accela will perform nightly backups of your hosted data to an alternate physical location. 3.3 Ownership of Data. All hosted data belongs to the Customer. Within thirty (30) calendar days following termination of this Agreement, Accela will provide a complete copy of Customer’s data without additional charge through a downloadable backup or DVD. 4. Payment Terms & Fees 4.1 Term and Termination. Unless otherwise stated above in the Order Detail of this order schedule, Subscription terms are twelve (12) calendar months in duration. The initial Term of this Agreement is effective as of the date of the Customer’s signature (“Effective Date”) and will continue for 12 months unless otherwise stated in the order detail. At the end of the initial term, Customer’s subscription will renew for an additional 12 month term unless Customer provides written notice to Accela not less than sixty (60) calendar days prior to the end of the initial term. Provided Accela notifies Customer not less than sixty (60) calendar days prior to the end of said prior term, Accela reserves the right to increase the annual fees by 7% on the anniversary date of each annual term. 4.2 Payment Terms. Annual Subscription Services of USD $5,040 will commence on XX/XX/XXXX or the effective date of the agreement, whichever is later. Each subsequent annual billing will occur on the anniversary date of initial term. Payment Terms are NET 30 Days from the invoice date. 4.3 In exchange for its use of the Subscribed Services, Customer will pay to Accela the amounts indicated in the Order. Said amounts are based on services purchased and not actual usage; payment obligations are non-cancelable and fees paid are non-refundable, except as otherwise specifically-provided herein. Unless otherwise stated, such fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction (“Taxes”). Customer is responsible for paying all Taxes associated with its purchases hereunder. If Accela has the legal obligation to pay or collect Taxes for which Customer is responsible, the appropriate amount will be invoiced to and paid by Customer, unless Accela is provided with a valid tax exemption certificate authorized by the appropriate taxing authority. Accela is solely responsible for taxes assessable against it based on its income, property and employees. 4.4 On-Site Support and Expenses. Should on-site support requiring travel by Accela staff be requested by Customer, Accela will provide on-site assistance at Accela’s then-current time-and-materials rates. In addition to these charges, Customer will compensate Accela for associated airfare, lodging, rental transportation, meals, and other incidental expenses as such expenses accrue and will be billed at cost and invoiced separately. 4.5 Hardware. Hardware, if any, is provided at no additional cost. Accela does not warrant any hardware. Should Accela furnish encoder hardware as part of the Civic Streaming (fka MediaTraq) video streaming service, hardware warranty is through manufacturer repair or replacement only. Any hardware issues requiring new equipment not covered by the warranty will be billed to the client at cost. Any upgrades, additional encoders, etc. will be billed to client. Any hardware furnished to client as part of Accela’s services is to be returned to Accela upon termination of associated services. Terms and Conditions ACCOUNT LEGAL NAME – ACCELA LEGISLATIVE MANAGEMENT ORDER SCHEDULE 2016 Page 4 of 4 Account LEGAL NAME – Legislative Management Order Schedule 5. Limitation of Liability. Accela will, at all times during the Agreement, maintain appropriate insurance coverage. To the extent not offset by its insurance coverage and to the maximum extent permitted by applicable laws, in no event will Accela’s cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer or any other person or entity exceed the fees paid to Accela by Customer during the twelve (12) calendar months immediately preceding the circumstances which give rise to such claim(s) of liability, even if Accela or its agents have been advised of the possibility of such damages. 6. Alternate Terms Disclaimed. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. This Order Schedule is entered into between Customer and Accela. Customer accepts and agrees to adhere to the Terms and Conditions with this order schedule, will be referenced as the “Agreement.” This Agreement between Customer and Accela, which Customer hereby acknowledges and accepts, constitutes the entire agreement between Accela and Customer governing the Services referenced above. Customer represents that its signatory below has the authority to bind Customer to the terms of this Agreement. Other Terms Contract Term 12 Special Terms 1 Alane VanDonsel From:donotreply@godaddy.com Sent:Friday, March 03, 2017 7:40 AM To:virgilhall@frontiernet.net Subject:virgilny.org Contact Us: Form Submission Email: heck_dave@hotmail.com Name: Dave Heck Subject: Permit 33a permission for Hollenbeck's cycling race Message: Hello, Our 37 annual Hollenbeck's cycling race will be held on May 7th, 2017. We are applying for Permit 33a with the NYS DOT. Since the race uses a portion of Rt. 392 we need written permission from the Town of Virgil to use the road. An email response if fine. Please respond soon. Thank you. "The Applicant shall provide written proof from each municipality (County, Town, City, and Village) through which the event passes indicating that the Municipality has no objection to the event taking place. This written proof may take the form of a letter, resolution, email, or other form. The Applicant shall also provide the name of a contact person for each municipality." Dave This message was submitted from your website contact form: https://www.virgilny.org/contact-us.html