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HomeMy WebLinkAbout02-09-2017 Town Board Meeting Agenda PacketTOWN OF VIRGIL RREGUALR TOWN BOARD MEETING February 09th, 2017 6:30 PM 6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER A.APPROVE MINUTES A-1 Draft of Town Board Reorganizational Meeting Minutes dated January. 12th, 2017 TB Organizational Minutes 1-12-17 Draft A-2 Draft of Town Board Regular Meeting Minutes dated January 12th, 2017 TB Minutes Template January 12th 2017 Draft B.AUTHORIZATION TO PAY BILLS B-1 General fund General Fund Vouchers B-2 Highway Fund Highway Fund Vouchers B-3 Sewer District #1 Sewer District #1 Fund Vouchers B-4 Water District #1 Water District #1 Fund Vouchers C.MONTHLY REPORTS C-1 Town Supervisor’s Monthly Report Supervisor's Report Short Form & Community Dev. Report Feb. 2017 Reserves Report Bookkeeper's Check Report 1-17 C-2 Town Clerk’s Monthly Report- January 2017 TC Monthly Report 1-17 C-3 Tax Collectors Report Tax Collecting Report C-4 Sewer District’s Operations Report Camden Monthly Report C-5 Water District’s Operations Report W20 February report for January 2017 W2O Annual Report for 2016 C-6 Animal Control Officer’s Report Dog Control Report 2-17 C-7 Code Enforcement Officer’s Report C-8 County Legislator’s Report Legislators Report Feb. 2017 C-9 Virgil Youth Commission Report Jan 2017 VYC to Board VYC notes to Town board 2-17 C-10 Hope Lake Operations Report Spartan Race: Spartan Race Hope Lake Repairs Estimate 2-3-17 C-11 Highway Superintendent Report D.OLD BUSINESS D-1 Update on Grant for Creek Reclamation D-2 Update on Greek Peak Lawsuit E.NEW BUSINESS E-1 Software and new Meter Reader Town of Virgil - AutoGun_1-18-2017_1046_PM E-2 Surveillance System for Town Hall E-3 Draft Local Law #1- Renewable Energy Facilities Law Proposed LL #1 of 2017 Virgil Solar Energy Systems E-4 Thank You Letter From the Senior Club Thank you Letter From The Senior Club E-5 4th Quarter Sales Tax NYS 4th Quarter Sales Tax by County 4th Quarter Sales Tax by Town E-6 Boardroom Lighting Boardroom Lighting Examples E-7 Sewer Bill for Broken Meter at Greek Peak Letter Regarding Sewer Bill E-8 Waste Water Treatment Agreement with the City of Ithaca Agreement for Sludge Disposal & Treatment Trucked Wastewater Discharge Permit E-9 2016 Water Quality Report 2016 Water Quality Report E-10 Set Payrate for New Hire at Town Gargage E-11 Disscussion on new Ten Wheeler E-12 TSSERR Aggrement with Tompkins County Amended TSSERR User Group and By-Laws TSSERR by-laws comments 001 TSSERR agreement comments 001 E-13 Budget Amendments Budget Amedments F. ADJOURN REGULAR TOWN BOARD MEETING Town Board Meeting 01/12/2017 pg. 1 TOWN OF VIRGIL ORGANIZATIONAL MEETING JANUARY 12TH, 2017 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matt Denniston, Member Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Gina Nourse Towns Bookkeeper, Ken Scherrieble Camden Group, David Coish Camden Group, Doug & Jenae Withey W2Operators, Sandy Price County Legislator, Highway Superintendent John Morse, Rick Horner Deputy Highway Superintendent, Demont Lang Highway Department, Britt Morse Highway Department, Teri Pelton and Stacy Kelsey Virgil Youth Commission, Wes Kryger Greek Peak, Carol Rehkugler 6:30 PM – ORGANIZATIONAL MEETING RESOLUTION #17-001 SET MEETING TIMES- The Town Board set the meeting dates and times for 2017 as being the 2nd Thursday of every month. Town Board Meetings will commence at 6:30 PM, The public is welcome to comment at 6:30 PM and the regular Town Board meeting will commence right after public comment. If there are no public comments, the Town Board meeting will commence at 6:30 PM. A 2nd meeting may be held on 4th Thursday if needed. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #17-002 OFFICIAL DEPOSITORY- The Official Depository shall be First National Bank of Dryden for the Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall be the depository for the Virgil Community Development Fund. Motion made by Member Snow, Member Pelton seconded the motion. Ayes Pelton and Kaminski. Abstain: Denniston Nays: None. RESOLUTION #17-003 PAY SCHEDULE FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS Pay Schedule for elected and appointed officials: Position Pay Pay Schedule Supervisor $6,000.00 Quarterly Clerk/Tax Collector $27,300.00 Bi-weekly -Sewer/Water $4,000.00 Bi-weekly Town Board (4) $2,100.00 Quarterly Town Judge $12 ,500.00 Monthly Highway Super. $48,525.00 Bi-weekly -Transfer $6,100.00 Bi-weekly Animal Control $10,600.00 Monthly Bookkeeper $14,500.00 Bi-weekly -sewer/water $12,000.00 Bi-weekly Code Enforcer $37,635.00 Bi-weekly Court Clerk $11,000.00 Bi-weekly Custodian $6,200.00 Bi-weekly Deputy Clerk $11.94/hr Bi-weekly -sewer/water $11.94/hr Bi-weekly Historian $1,400.00 Quarterly Board of Appeals $125.00 Annually Planning Board $15.00/mtng Annually Zoning Board $15.00/mtng Annually Transfer Attendant $16.92/hr Bi-weekly -Assistant $13.39/hr Bi-weekly Town Board Meeting 01/12/2017 pg. 2 Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-004 RATE OF PAY FOR HIGHWAY EMPLOYEES- The rate of pay for full-time Highway Employees has been set by the Highway Superintendent and is approved by the Town Board. Two temporary works salaries are also being set for Donald Morse and Ron Stanly. Highway employees are paid hourly on a bi- weekly schedule. Hourly rates are as follows: Rick Horner $21.05 an hour James Klingle $16.00 an hour Demont Lang $16.89 an hour Britt Morse $15.45 an hour Walt Nichols $17.67 an hour Aaron Peck $16.89 an hour Donald Morse $18.00 an hour Temporary Ron Stanly $20.00 an hour Temporary Motion made by Member Snow, Member Denniston seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-005 HIGHWAY PURCHASES AUTHORIZATION- The Highway Superintendent is authorized to purchase new equipment, tools and other implements not to exceed $450 0 and allow repairs up to $4000 without Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item. Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-006 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION - The Highway Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of Virgil Procurement Policy. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-007 MILEAGE REIMBURSEMENT- The mileage reimbursement rate will be the current IRS rate at any given time. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-008 OFFICIAL NEWSPAPER- The official newspaper for the Town of Virgil shall be the Cortland Standard. Motion made by Member Denniston, Member Pelton seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-009 APPOINTMENT OF TOWN ATTORNEY- The Attorney for the Town shall be Patrick M. Snyder, Esq. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-010 APPOINTMENT OF BOOKKEEPER- The Town Supervisor appoints Gina Nourse as the Towns Bookkeeper. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-011 BOOKKEEPER AUTHORIZATION TO PAY BILLS- The Town’s bookkeeper shall be authorized to pay utility and contractual insurance bills prior to Board approval to avoid and late payment fees. Town Board Meeting 01/12/2017 pg. 3 Motion made by Member Stiles, Member Denniston seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-012 TOWN BOARD AGREEMENT TO PAY PORTION OF BOOKKEEPERS HEALTH INSURANCE- The Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in cooperation with the town of Willet, splitting the cost 50/50. Motion made by Member Denniston, Member Stiles seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-013 APPOINTMENT OF DEPUTY CLERK- Town Clerk Alane Van Donsel appoints deputy clerk Bernadette Karam. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-014 APPOINTMENT OF REGISTRAR OF VITAL RECORDS- Town board appointed Town Clerk Alane Van Donsel as Registrar of Vital records. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-015 APPOINTMENT OF DEPUTY REGISTRAR- Town Clerk Alane Van Donsel appointed Bernadette Karam as Deputy Registrar of Vital records. Motion made by Member Denniston, Member Stiles seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-016 APPOINTMENT OF RECORDS MANAGEMENT OFFICER- Town board appointed Alane Van Donsel Virgil Town Clerk as records office manager. Motion made by Member Stiles Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-017 APPOINTMENT OF DEPUTY SUPERVISOR- Supervisor Kaminski appointed Jereme Stiles as Deputy Town Supervisor. Motion made by Member Pelton, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-018 APPOINTMENT OF COURT CLERK- Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk. Motion made by Member Pelton, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-019 APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT- Highway Superintendent John Morse appointed Bret Morse as Deputy Highway Superintendent. Motion made by Member Pelton, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-020 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER - The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Control Officer. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-021 APPOINTMENT OF CODE ENFORCEMENT OFFICER- The Town Board appointed Craig Umbehauer as the Town’s Code enforcement officer and Zoning Offic er. Motion made by Member Pelton, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM APPOINTMENT OF PLANNING AND ZONING BOARDS SECRETARY- The Planning and Zoning board appoints their own secretary. The Planning and Zoning Board has appointed Joa n Fitch. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM THE APPOINTMENT OF THE MEMBERS OF THE PLANNING BOARD: The Members of the Planning Board and their term ending shall be Carole Lathrop 12/2019, Gary Wood 12/2018, Mark Baranello 12/2020, Anne Howe, Town Board Meeting 01/12/2017 pg. 4 12/2012, Jeff Breed 12/2017 and Alternate Dale Taylor 12/2017. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17- 022 APPOINTMENT OF BOARD OF ASSESSMENT REVIEW MEMBER- The Town Board reappointed Sheila Morse to the Board of Assessment Review for a five-year term. Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17- 023 APPOINTMENT ZONING BOARD OF ASSESSMENT REVIEW MEMBER- The Town Board reappointed Sheila Morse to the Board of Assessment Review for a five -year term ending in December 2022. Motion made by Member Denniston, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM THE APPOINTMENT OF THE MEMBERS OF THE ZONING BOARD: The Members of the Zoning Board and their term ending shall be John Coulter 12/2019, Sheila Morse 12/2022, Linda Edwards 12/2017, Jeannine Sprague 12/2018, Jeff Hall 12/2020 and Alternate Steve Terwilliger 12/2017. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17- 024 TOWN HALL CUSTODIAN APPOINTMENT- The Town Board appointed John Lellig as the Town Hall Custodian. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM THE SALARY OF TOWN GARDENER- The Town Board sets the salary for a Town Hall gardener at the hourly rate of $10.00 an hour not to exceed $500.00 a year. Motion made by Member Stiles, Member Denniston seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM THE COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP- Town Board shall confirm appointments to the Community Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford, Terri Flatt, Town Board Liaison Jereme Stiles. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM THE HOPE LAKE PARK ADVISORY COMMITTEE- Town Board shall confirm appointments to the Hope Lake Park Committee as being Gary Pelton, Alane Van Donsel, Daryl Dawson, Hank Faber, Jereme Stiles. Motion made by Member Snow, Member Denniston seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. REAFFIRM THE MEMBERS OF THE BOARD OF ETHICS- The Town Board confirms the membership of the Board of Ethics Chair as Kathy Jensen, Gary Hoyt, Richard McMullin and Town Board Liaison as Matt Denniston. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. CODE OF ETHICS- A copy of the code of Ethics shall be given to all newly appointed or elected board members or public officials. A note of acknowledgement shall be signed by the appointed or elected official and signed receipt shall be kept on file in the Town Clerks office. . REAFFIRM THE SEWER AND WATER DISTRICT OPERATORS- The contracted operator for the Town of Virgil Sewer District #1 shall be the Camden Group and the contracted operator for the Town of Virgil Water District #1 is W2Operator Training Group, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of Virgil Sewer Water Districts as Ken Scherrieble and Douglas Withey of W2Operator. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Town Board Meeting 01/12/2017 pg. 5 RESOLUTION #17- 025 WATER QUALITY COMMITTEE AND LABORATORY TESTING- The representative for the Water Quality Coordination Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall be Microbac and PACE Lab. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. ANNUAL REPORT- The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as opposed to the long form. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. AUDITOR- The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. EMERGENCY AWARENESS AND HAZMAT INFORMATION- The Town Clerk will make the appropriate name changes for the Emergency Awareness Information for HAZMAT. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. SEASONAL ROAD CLOSINGS- The Town board shall authorize the Highway superintendent to advertise Seasonal Road closings in October. Motion made by Member Stiles, Member Snow seconded the motion. Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-026 HIGHWAY FUNDS- The board shall accept the Highway Funds Agreement section 284 of Highway Law as presented by the Highway Superintendent. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-027 TOWN’S INVESTMENT POLICY- The Town board affirmed the Town of Virgil’s Investment Policy. Motion made by Member Snow, Member Denniston seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. TOWN’S LIABILITY POLICY- The Town’s Liability Policy shall be reviewed at the Boards discretion. Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-028 TOWN’S PROCUREMENT POLICY- The Town board shall affirm the Town of Virgil’s Procurement Policy. Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-029 ESTABLISHMENT OF WATER AND SEWER RATES FOR 2017: Minimum rate for water shall be $60.00 quarterly and minimum rate for sewer shall be $95.00 quarterly. A Motion was made by Member Stiles, seconded by Member Snow. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #17-030 APPOINTMENT OF LIAISON TO THE HEATH CARE CONSORTIUM: The Town Board Appointed Eric Snow as the Liaison and Dale Taylor as the alternate, to serve on the board of the Greater Ithaca Health Care Consortium. Member Stiles made the motion to appoint Eric Snow and Dale Taylor Alternate. The motion was seconded by Member Denniston. Vote: Ayes Snow, Denniston, Stiles and Kaminski. Nays: None. ADJOURNMENT: With no further business to discuss Member Stiles made a motion to adjourn the Organizational meeting at 6:50 PM. Member Snow seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted, Alane Van Donsel Virgil Town Clerk Town Board Meeting 01/12/2017 pg. 6 Virgil Town Board Meeting January 12th, 2017 1 | P a g e TOWN OF VIRGIL REGULAR MEETING January 12th 2017 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matt Denniston, Member Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Gina Nourse Towns Bookkeeper, Ken Scherrieble Camden Group, David Coish Camden Group, Doug & Jenae Withey W2Operators, Sandy Price County Legislator, Highway Superintendent John Morse, Rick Horner Deputy Highway Superintendent, Demont Lang Highway Department, Britt Morse Highway Department, Teri Pelton and Stacy Kelsey Virgil Youth Commission, Wes Kryger Greek Peak, Carol Rehkugler 700 PM – THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION# 17-031 APPROVAL OF MINUTES Draft of Regular Board Meeting Minutes dated December 08th, 2016: Member Stiles moved to approve the minutes for December 08th 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION# 16-032 AUTHORIZATION TO PAY BILLS GENERAL FUND NUMBER #013 DECEMBER: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 325-344 in the amount of $13,786.43. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. GENERAL FUND NUMBER #001 JANUARY: Member Denniston moved to approve payment of the General Fund’s au dited vouchers numbered 1-11in the amount of $38,763.13. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND #013 DECEMBER: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1244-1271 in the amount of $28,182.57, Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HIGHWAY FUND #001 JANUARY: Member Denniston moved to approve payment of the Highway Fund audi ted vouchers numbered 1000-1001 in the amount of $3,725.39, Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None CAPITAL PROJECTS-HALL ADDITION FUND #013 DECEMBER: Member Denniston moved to approve the audited vouchers numbered 5013-5014 in the amount of $13,231.76. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1 FUND #013 DECMEBER: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2160-2188 in the amount of $5,608.35. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1 FUND #001 JANUARY: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2000-2002 in the amount of $4,098.22. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1 FUND #013 DECEMBER: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3056-3060 in the amount of $1,430.94 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None WATER DISTRICT #1 FUND #001 JANUARY: Member Denniston moved to approve payment of the Water Distric t #1 audited vouchers 3000-3002 in the amount of $3,263.63, Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS Virgil Town Board Meeting January 12th, 2017 2 | P a g e SUPERVISOR’S MONTHLY REPORT FOR JANUARY 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long form for December 2016. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT: Member Snow moved to accept the Town Clerks Monthly Report for December 2016. Member seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTORS REPORT: Member Snow moved to accept the Tax Collectors Monthly Report for the period of January 01st 2017- January 11th 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays - None SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group. Scherrieble said that the transition went smoothly and the plant is running well. Member Stiles asked if there were two dumpsters at the plant still. Scherrieble said there is only one. Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that the town is considering buying a new meter reading gun, as the one that is being used now is having issues. Withey said that for now they are going to borrowing one from the City of Cortland, so that the first quarter bills can be sent out. Member Stiles was wondering the cost. Withey was unsure at the time. Kaminski said that they need to be mindful of the procurement policy. There was some discussion regarding a leaky fire hydrant and the costs involved with either fixing it or replacing it. Withey said that the meter at 21A froze and broke. They are planning to replace the meter at the owner’s expense. Kaminski asked if the town owns a spare hydrant, Withey said no and that they really aren’t available. Member Snow asked Withey if the leak at Greek Peak was fixed. Withey said it was and that it was unmeter3ed and had been leaking for a long time. Member Denniston moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer. Supervisor Kaminski said that Craig is going to be away for a week. Umbehauer has made previsions with the Town of Cortlandville’ s Code and Zoning Officer, Kevin McMann to fill in, in case there is an emergency. Umbehauer said he informed folks that he is leaving. Member Snow motioned to accept the Code and Zoning Officers report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price reported that there was some discussion regarding Worker Compensation. Price was glad that Member Denniston could attend the meeting. Supervisor Kaminski asked Denniston to report. Denniston said that here will be two considerations that are different about Worker Compensation next year. He said that the new numbers were included in the report. The administration costs will be split with a soft landing with the towns paying 25% at first. The following year it will increase to 50%, then 75% the year after. He said there will be a $28,000 increase in Workers compensation next year, because the town had a claim. Supervisor Kaminski said that the towns going to p ay their share. Member Stiles said that this must be a joint venture. Price said that she is w orking on communications and that all parties need to be at the table. Member Stiles was wondering if the town could get information regarding the case claims that the town has. The city administrator Mack Cook said that that outside attorneys said that municipalities should be able to get that information, otherwise it’s hard to be proactive with claim management. They are encouraging full disclose of information. Kaminski said that the town is paying the money to the county and should have access to the information. Cook said the city has the same option. Stiles said that with Worker’s Compensation there is a right to appeal. Attorney Snyder said that he towns should have access to the information. Price said that at all four meetings, this has come up every time. Stiles was wondering if it would help if the town sent a letter to the county administrator? Cook said that he would hope that th e county would abide by outside Virgil Town Board Meeting January 12th, 2017 3 | P a g e council saying they are exempt from HIPPA. Member Denniston was wondering if the County has access to the information. Cook said that the Workers Compensation Board said they do not have a client relationship with anyone else but the County. Stiles said he disagreed with that, Stiles said that he’d like to do some research. Kaminski said that he is not happy and didn’t feel like the Town was not getting treated fairly. Cook said that the only way to keep costs down is by claim prevention and by putting safety measures in place. Stiles asked if the County Attorney plays more than one role. Price said that she does play different roles. Kaminski said that the perception is that he County Attorney is running the County. Price said that the Attorney works for the Legislator not the other way around. Stiles said that judging by what is put in the newspaper, it sounds like the attorney is speaking out of turn and he hopes the county legislators see that. Price did agree that the attorney is taking on a larger role because there is no county administrator. She said that the next CCTV meeting will an overview of proper parliamentary procedures. She is hoping this training will help run meetings in an orderly fashion. Supervisor Kaminski said that Price came to him regarding the speed limit on Church Street. He said that the Town did send a request to the County Highway department and he did forward it on to the departme nt of Transportation. The town is now waiting on the DOT. Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Denniston. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. T. Pelton said that everything was going well. She said they have had a few successful events. They are now working on streamlining paperwork a t the Before and After School Program. T. Pelton said there is one family that is behind in payments and that a letter will be going out shortly. Member G. Pelton motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger said that the Nordic Center is open, because they have enough natural snow. Member Pelton mentioned that the last Hope Lake Park Committee meeting there was mention of free admission for Virgil residents to the Nordic Center. Kryger said that he will check into that. He said the issue is that the Town doesn ’t own the skis nor does it maintain the trails. Pelton mentioned that the admission from the summer doesn’t cover the usage of residents. Pelton mentioned that the three-year agreement is ending this year. Kryger said he would have to get back to him, he thought they might be able to work something out. Kryger said that there will be a winter Spartan Race on March 4th. He said there may be 2300-4300 people in Virgil for the race. He said that there can be 6000-8000 people in town at the ski area on any given day. He is looking to allow folks to park on the Page Green Road fields, if there is an overflow. He said this is a one day event, but if there are a lot of folks signed up, it could turn into a two-day event. He said that the racers will run up by the mountain coaster and onto South Hill Road. They are interested in going through a gate on top of the mountain on to the Olympian trail, if its ok with the Town. He said that Greek Peak’s insurance would cover any liability. Kaminski said that would be ok. Kryger was wondering if Greek Peak could borrow some of the picnic tables from Hope Lake, they would be under tents. Member Pelton motioned to accept the Hope Lake Operations report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Morse said that it has been a tough year for sand and salt because of the fluctuation in the weather. There has been a lot of ice and they had to put chains on the trucks. Morse said the new backhoe will be arriving in February. Member Denniston motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays- None. OLD BUSINESS UPDATE ON THE GRANT FOR THE CREEK RECLAMATION: Supervisor Kaminski said that all the paperwork has been sent to the State and now the Town is waiting for reimbursement for the grant. UPDATE ON GREEK PEAK LAWSUIT: Supervisor Kaminski said that here is nothing new to report now. NEW BUSINESS Virgil Town Board Meeting January 12th, 2017 4 | P a g e RESOLUTION #17-033 AUDIT TOWN CLERKS BOOKS: Member Denniston motioned to approve that the Town Clerks books were audited and signed by the Town Board. The motion was seconded Member Stiles. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RESOLUTION #17-034 Audit Town Supervisors Books Member Denniston motioned to approve that the Supervisor’s books were audited and signed by the Town Board. The motion was seconded Member Snow. Vote: Ayes -Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RESOLUTION #17-035 Audit Court Books Member Denniston motioned to approve that the Court Justice’s books were audited by Council Member Matthew Denniston and Supervisor John Kaminski on Saturday January 7 th 2017. Supervisor Kaminski stated that everything was in order and all the money was accounted for. The Town Board signed the Town Justices books . The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None GRANT LETTER TO SENATOR SEWARD- HOPE LAKE PARK: Supervisor Kaminski said he will be working on a letter to send to Senator Seward to see if there is any grant money available for work that needs to be done at Hope Lake Park. A bridge needs to be replaced and the sand bar needs to be dredged. Kaminski said that he and Member Pelton are working on this. SURVEILLANCE SYSTEM FOR TOWN HALL: Supervisor Kaminski said he will be looking into putting in a surveillance system at the Town Hall. He also said that the Judge is concerned with the low lighting that in is the board room. He would like for the board to consider upgrading the lighting. DRAFT LOCAL LAW #1- RENEWABLE ENERGY FACILITIES LAW: Supervisor Kaminski said that He and Pat Snyder are working on this Law. He said that they are looking at the laws from Homer and Dryden and that Snyder has some suggestions. This law would take into consideration large solar arrays of five or six acres or more. Snyder said that the current zoning law would not cover this. Stiles said that some residents have already been approached about solar farming. Kaminski said that he would like to work with residents to ensure safety rules are in place. Such as fencing rules and cleaning up any messes. RESOLUTION #17-036 ACCEPT BID FROM AUCTIONS INTERNATIONAL- RECYCLING TRAILER Member Stiles motioned to accept the bid from Auctions International for the used recycling trailer in the amount of $3,450.00. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None ASSOCIATION OF TOWNS ANNUAL MEETING AND DESIGNATED DELEGATE: Supervisor Kaminski said the Town normally doesn’t take part in this. APPROVE USING PACE FOR WATER TESTING- SEWER DISTRICT #1: This was voted on during the reorganization meeting. ALL ELECTED & APPOINTED OFFICIALS SHALL FILL OUT CALENDARS FOR RETIREMENT: Supervisor Kaminski said that he Towns Bookkeeper will be developing a calendar that all elected and appointment officials will fill out for thr ee months. The calendar will then be submitted to the state for retirement purposes. RESOLUTION #17-037 MAVAC CONTRACT Member Stiles motioned to accept the 2017 MAVAC contract in the amount of $4,900. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None RESOLUTION #17-038 APPROVE ANIMAL CONTROL OFFICERS CONTRACT FOR 2017 Member Stiles motioned to accept the Dog Control and Shelter Agreement for County Acres for 2017. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Further Discussion took place: Supervisor Kaminski said that the Town will need to purchase a new meter reader for the water and sewer department, as the one that the town owns now isn’t functioning correctly. Virgil Town Board Meeting January 12th, 2017 5 | P a g e Kaminski also said that he met with the Homer Town Supervisor, Fred Forbs on Friday, to meet with the Assessor Brian Fitts. They plan on meeting with him quarterly to keep on top of things. Kaminski wanted to mention that the Board received a report from the County Treasurer’s Office and to make the board aware that the town has not received the payment for the 4th quarter sales tax as of date. With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:05 P.M. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk TOWN OF VIRGIL, NEW YORK JANUARY, 2017 and payment of which are otherwise provided for by Law: by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 1 DECALS 0.28 1 MARRIAGE LICENSES NO. 17001 TO 17001 17.50 8 CERTIFIED COPIES 80.00 97.78TOTAL TOWN CLERK FEES A1270 105 PHOTO ID FEE 940.00 940.00TOTAL A1270 A1670 23 POSTAGE 37.60 37.60TOTAL A1670 A2115 3 MINOR/MAJOR SUBDIVISION 450.00 450.00TOTAL A2115 A2544 51 DOG LICENSES 483.00 483.00TOTAL A2544 JANUARY, 2017 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 2,008.38PAID TO SUPERVISOR FOR GENERAL FUND 4.72PAID TO NYS DEC FOR DECALS 59.00PAID TO AG & MARKETS FOR DOG LICENSES 22.50PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 2,094.60TOTAL DISBURSEMENTS FEBRUARY 1, 2017 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI 02-07-17 14:01:55 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 01-03-2017 through 02-03-2017 ALL SWIS CODES Purpose Swis Code Tax Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $2,149,145.31 85.00$2,528,293.46 $379,148.15 Town of Virgil 1146 $409,524.11 81.78$500,743.09 $91,218.98 School Relevy 1146 $10,558.30 37.26$28,335.66 $17,777.36 Relevy Sewer $267.75 41.98$637.79 $370.04 Relevy Water $159.00 46.07$345.12 $186.12 Virgil Fire $191,992.29 81.77$234,800.44 $42,808.15 Virgil sewer $101,868.96 91.92$110,827.71 $8,958.75 Virgil water $48,138.83 90.88$52,972.24 $4,833.41 $2,911,654.55 $3,456,955.51Total: 84.23 $545,300.96 Page 1 9008 State Rte. 13 Phone 315-245-4444 Camden, NY 13316 Fax: 888-907-3020 info@camdengroupusa.com February 6, 2017 Town of Virgil, Wastewater Treatment Plant Operations for January 2017 Wastewater Treatment Facility Average daily flow (Million Gallons / day) Sampling BOD influent 237 BOD effluent 2 Permit limit 15 TSS influent 216 TSS effluent 2 Permit limit 15 NH4 influent Seasonal NH4 effluent Seasonal Permit limit N/A P influent Seasonal P effluent Seasonal Permit limit N/A Chlorine Seasonal Cl2 effluent Seasonal Permit limit N/A Fecal Seasonal Fecal effluent Seasonal Permit limit N/A  Working with Alane to get Ithaca Wastewater Plant the info on Insurance and working with Yaws for Sludge Sampling.  The facility is well within Permit Limit for the month  The facility wasted approximately 68,000 gallons of sludge and sent 16,000 gals of dewatered and Stabilized sludge to City of Ithaca Wastewater plant  Kept Oxidation Ditch walls cleaned throughout the month.  Performed PM on all equipment as required  Did housekeeping throughout month  Flows are still pretty good system looks great.  Got all quotes for repair or replacement of main pump. With repair being over 50% of replacement cost of pump and the age of it we recommend replacing it. If the Town buys pump Camden Group will install to save some money for the town.  Shoveled snow  Still working on SOP (Standard Operating Plan) for the operation of the facility, as well as, emergency situations and wet weather operations.  Still working on 5 year plan and Inventory W₂Operator Training Group, LLC. 131 Port Watson Street, Cortland, NY 13045 Phone: 607-753-1477 Cell: 607-345-0016 Fax: 607-753-1479 E-mail: w2otg@verizon.net February 6, 2017 Mr. John Kaminski Town of Virgil Supervisor 1176 Church Street Cortland, NY 13045 RE: PWSID #NY1103502 Monthly Operations Report Dear Mr. Kaminski and Virgil Town Board Members, The water system is all well for the month of January. All water samples taken meet the New York State Department of Health requirements. Authorization was received from John Kaminski to order the new meter reading hand held computer and read gun. This is in the works and the new reader will be demonstrated on the 17th. The month of January has been very quiet, no plowing to do and no fire hydrants to shovel out. As always, it is a pleasure to serve the board and residents of the Virgil Water District. Sincerely yours, Douglas E. Withey Operator/Instructor Member of New York Section American Water Works Association Operator Training Group, LLC. 131 Port Watson Street, Cortland New York 13045 Phone: 607-753-1477 Email: w2oaa@outlook.com Fax: 607-753-1479 2016 Annual Water Operations Report Town of Virgil W2 Operator Training Group is pleased to submit this annual report highlighting the improvements made on the town’s water system during the year 2016. In addition, where applicable, comparisons with previous years are provided to show trends in operation and maintenance costs and/or cost savings achieved from improvements made . A new water meter was installed at the treatment plant replacing the original water meter installed when the treatment plant was built. Two new accounts were added this year. One new account is at the end of Thermopyle and the other is on Kypriotis. A water leak across from Darius Drive was fixed by removing a flush hydrant from the water main. The hydrant was apparently hit by a truck or its equipment trailer. Another water leak was repaired at Greek Peak on the hill behind the ski lodge. The two leaks plus the new water meter will afford us a better water audit. There were no bad bacteriological samples where we had one in 2015. We did have a violation notice as one of the water sample reports got lost at Microbac Laboratories. A fine was levied and a credit was issued from Microbac to the town for their mistake. The new storage building received power this year and an additional outlet was installed in the treatment plant to avoid the use of an extension cord. A water audit for 2016 is enclosed. Fire Hydrant Flushing Program: Hydrants were flushed in preparation of winter. This program makes sure fire hydrants are drained so they do not freeze in the winter months and thereby rendering them inoperable when needed for fighting fires. In addition, every fire hydrant is listened on to ensure they are not leaking any water. This keeps our water accountability in check. Water pressures in the area are checked during this time and a flushing of the water mains cleans out and sediment and tuberculation that may be building up inside the water mains. At or around this time we install fire hydrant stakes next to the fire hydrant to make them more visible during the winter when snow banks get high. Member of New York Section American Water Works Association Meter Reading Program: Water meters are read quarterly and consumers are billed on usage. During December, we were notified of a frozen water meter at one of the units due to the heat being turned off. This is a common occurrence as owners of some properties are not full time residents and they forget to adjust the heat accordingly. Water meters have a useful life expectancy of around 20 years. Over time, the accuracy diminishes and the revenue stream suffers as a result. Keeping water meters reading accurately, keeps all residents paying their fair share for the water services received. (See pumping and sales report). Backflow Device Testing Program: New York State Department of Health requires all water purveyors to implement a backflow device program and maintain records of annual testing and repairs to units in the system. Results are kept on file at the water treatment plant. The owners of the properties and Cortland County Health Department receive copies of the test results. We have tested all units in the system and noted failed units are repaired and billed directly to the property owner. There were no backflow device failures in 2016. Property Maintenance Program: Property maintenance is a prime concern for any well run Public Water Supply. We are proud to be a part of the Town of Virgil Water Supply operations. In the winter months, water lines in the pump house get painted as needed and in the summer time the buildings get painted as needed. Appurtances like fire hydrants periodically need painting as well. In the next few years all fire hydrants will need a fresh coat of paint to keep the aesthetics pleasing. Water Operator Training Program: W2 Operator Training Group consists of five certified water operators. All operators are required to maintain their licenses by going to CEU seminars. Grade C operators are required to acquire fifteen contact hours every three years. W2 Operator Training Group provides this training in house for all our operators and we host classes for so me eight hundred operators throughout the state. The Town of Virgil Water System is growing. As the population increases so does the requirements of the town to have operators that meet the criteria for the system size. Down the road when the population served reaches one thousand or more, a Grade B water treatment plant operator will be needed as well as Grade D operators for distribution. We have staff that meets those future requirements. LEGISLATOR'S REPORT FOR FEBRUARY 2017 At a special session to consider the proposal for Casella to manage the recycling center was unanimously passed. Three resolutions pertaining to the landfill were passed in the Solid Waste Committee. When they got to the floor two were pulled for further work. The resolution to enact flow control so all trash generated in Cortland County goes to the county landfill was pulled. This would have generated an estimate of up to $585,000. The second was raising the tipping fee by $5 bringing it to $65 per ton. This is estimated to generate $125,000. It passed. I voted yes. The final resolution was to accept municipal solid waste from contiguous counties. This would generate an estimate of $30,000-$50,000. It was pulled Estimates were printed in the Cortland Standard article by Todd McAdam that came from the Barton and Loguidice study and calculations by the Landfill supervisor. Together these three items had the potential to make up the $800,000 deficit at the landfill. It was good that the full Legislature and the public finally had an opportunity to discuss publicly and address these issues that were identified as low hanging fruit by a study done some years ago, I did agree that the two resolutions pulled needed more consideration and clarification. I was glad to be reappointed to the Fire Advisory Board. Jim Murphy was reappointed to the Central N.Y. Regional Planning and Development Board. He has served in that capacity for fourteen dedicated years. Thank you, Jim! Authorization was given to wire transfer 2016 4th quarter sales tax distribution. The Town of Harford received $23,543.23 and the Town of Virgil received $190,059.42. This is lower than before but shouldn't create any serious problems. Last month I reported a recap of 2016. This month I would like to share my personal legislative goals for 2017. *continue planning monthly CCTVS meetings that bring municipalities together to hear and contribute on mutual issues (suggestions always welcome) *attend as many meetings as I can without sacrificing family events *revisit county administrator position *continue to monitor landfill finances *continue to speak up, participate, and be productive in meetings *continue monthly reports but need to improve my email list (help welcome) *keep the financial impact to taxpayers upper most in all decisions *make decisions concerning the jail overcrowding with consideration of the taxpayers, safety, and security * explore ways to reduce county government *look if another entity can do a service as good or better than the county government *be fair, open minded and thoughtful in all decisions *be kind and helpful *conduct myself in a manner that you would be proud that I am your legislator Is there anything I should be aware of or doing? Thought for the month: LIVE like heaven is on earth. LOVE like you have never been hurt. LAUGH like no one is listening. SING as if no one can hear. DANCE as if no one is watching. DREAM like there were no impossibilities. PLAY like all are winners. GIVE like you have plenty. SMILE till your face hurts. CHERISH your family and friends every day. Sandy Price, Legislator District 14, Towns of Harford and Virgil 1189 Virgil Church Street, 13045 Home phone - 835-6722 Cell phone - 423-1019 Email - sandyprice@frontiernet.net Notes from Youth Commission Meetings Prepared for Virgil Town Board January 4, 2017 1. Our recent event: Pine Centerpieces and Beaded Ornaments was attended by 13 people in spite of nasty weather. There were plenty of materials and so people had the opportunity to make more than one. Low attendance, but fun. The children had fun doing the beaded ornaments, as well as some of the adults. 2. There was a request for ski helmets, so we bought 4 used ski helmets: $75.00 They are in the closet in the Town Hall Office for any Virgil youths who need one. 3. The Christmas Caroling was well attended: 21 people and one dog. It was very cold, but everyone seemed to have fun. Stacy and Jen provided hot cocoa, cookies, and “head lamps” for the children. 4. Kim Kelchner has resigned from our Board. She has taken on new responsibilities and a new Nurse Practitioner job and so she does not feel that she has the time to participate as she had hoped. Thanks Kim, for being a part of the Virgil Youth Commission. 5. Before and After School: a. For the time period from September to end of December, the finances seem to show that the income is just a bit less than the expenses. (See financial report). There is money in that budget to cover this loss. b. We feel good that there are new activities and materials for the students. Stacy went to the school to do some new crafting items with the kids. This was well received by the students, staff and parents. c. We discussed the staffing, and the fact that there are often 4 adults present. It was decided that this is necessary since there is one child with continuing behavior needs, and as many as 32 students at times. There is also the fact that while basketball is in practice, the space for after school is limited, and so there is a need for more adults to keep the students entertained. We will continue to monitor this. d. Stacy has noted that Linda spends a great deal of time on redundant paper work. This is not only inefficient, but can lead to bookkeeping errors. We discussed ways to improve this system. Stacy already has an effective data sheet set up, but Linda does not have a way to access that. We discussed getting a tablet of some sort, so that documents can be shared and accessed more efficiently. Teri will look into various devices. Stacy will check with the bank to see if there is an easy way to have parents pay directly into an account, rather than cash and checks. Corena will check with the school administration to see if Linda can have access to the school Internet. We will bring all this information together at the February meeting. e. Parents were doing pretty well with paying regularly, but a few have recently slipped into delinquency again. Stacy will be sending out a reminder letter. One family in particular has owed $500 for quite a while: they infrequently pay a little bit, but never enough to get current. Stacy will give this information to John, so that he can address a decision about this family’s future use of the program. 6. We reviewed the programs/events that we had this past year, and discussed their success or the lack of participation. We really have tried a wide variety of activities to engage families, and have found that the “big events” draw the most interest. We brainstormed ways to increase interest and participation. We decided to advertise at least 6 weeks in advance, to use Facebook as a sort of pre-registration, and to limit our efforts to a few seasonal events: a. Fall Festival b. Christmas Caroling c. Ski Club d. Book Talk e. Father/Daughter Dance f. Glow Walk We noted that we have some leftover materials for the Pine Centerpieces, and for the “Sip and Paint”; if individuals want to host and organize these smaller events, that is fine. However, since they are more costly per person, we want to limit the amount of money spent on these “extra” activities. Our next meeting is Tuesday, February 7th, at 6:00 at the Town Hall. Teri Pelton, VYC Secretary Notes from Virgil Youth Commission to Town Board Tuesday, Feb 8, 2017 1. See attached financial reports from VYC and Before/After School 2. We have discussed the purchase of a computer for record keeping at Before/After school. Teri will get 2 quotes on a simple laptop with Word, and a Virus Protection program. We estimate that a “package” will be around $600. We would like to get this as soon as possible. 3. Before/After School staffing issue was discussed. One current employee: a high school student, is planning to leave since she is looking for another job. There are three other staff members. We discussed the pros and cons of the current staffing. We decided to “check around” to see if there might be another energetic high school student who might want a few hours of work each week. 4. Ski club is going well. The only issue has been parents arriving late to pick up their children. Amanda has sent out general emails, Stacy has sent out direct emails to individuals. This is an issue we will need to address as we plan for next year. 5. The Book Talk for this year will be on May 21st, at 2:00. It will be centered around Harry Potter books. No other details just yet. Cassie will post something on Facebook. 6. The Father/Daughter dance will be Friday, May 26th, from 6-8:00. The theme is “An Evening in a Fairy Forest”. Cassie is working with the DJ and photographer. She has volunteers to work on this event. Teri Pelton, VYC Secretary Last Revised 2-3-17 Town of Virgil, NY Hope Lake Repairs ENGINEER'S ESTIMATE Page 1 Item Description Quantity Unit Price Price ESTIMATED CONSTRUCTION COST: 1 Site Work/Access 1 Lump Sum $8,000 $8,000 $8,000 2 Remove and replace exisitng pedestrian bridge 1 Lump Sum $8,500.00 $8,500 $8,500 -reusing existing abutments 3 Dredge/reshape lake bottom - cut, load and haul within 3-mile radius 18000 Cubic Yard $18.00 $324,000 $324,000 4 Tributary stream reconstruction - south (150lf) - cut, load and haul within 3-mile radius 333 Cubic Yard $15 $5,000 $5,000 5 Tributary Stream Reconstruction - north (230lf) - cut, load and haul within 3-mile radius 694 Cubic Yard $15 $10,417 $10,417 6 South Tributary Stabilization (riprap)125 Cubic Yard $115 $14,375 $14,375 7 Site Restoration 1 Lump Sum $10,000 $10,000 $10,000 8 Mobilization, Demobilization, Bonds & Insurance 1 Lump Sum $12,000 $12,000 $12,000 9 Contingency 1 Lump Sum $10,000 $10,000 $10,000 SUBTOTAL - CONSTRUCTION BY OUTSIDE CONTRACTORS $442,292 PROFESSIONAL SERVICES Design Services Preliminary Estimated Value Task 1 Preliminary Design Phase -$ -$ Task 2 Design Phase/Survey 3%13,269$ 13,269$ Task 3 Permitting 1,700$ 1,700$ Task 4 Bid/Award Services 0.50%2,211$ 2,211$ Task 5 Construction Administration, Bid & Award 4%17,692$ 17,692$ (4 Month Period) Subtotal - BASIC 34,872$ ESTIMATED TOTAL PROJECT COST (January 2017 dollars)477,164$ Bid Proposal for Town of Virgil ‐ AutoGun TOWN OF VIRGIL 1176 Church St. Cortland, NY 13045  Job Town of Virgil ‐ AutoGun Bid Date: 02/24/2017 12:00 p.m. Bid #: 234563 Sales Representaᴄ�ve Christopher Henderson (T) 607‐772‐9757 (F) 607‐724‐1609 (E) Chris.Henderson@hdsupply.com  HD Supply Waterworks 183 Corporate Dr Binghamton, NY 13904 (T) 607‐772‐9757  CUSTOMERCONTACTNOTES01/18/2017 ‐ 10:46 PM Actual taxes may vary Page 1 of 3 TOWN OF VIRGIL Bid Date: 02/24/2017 12:00 p.m. HD Supply Bid #: 234563 HD Supply Waterworks 183 Corporate Dr Binghamton, NY 13904 Phone: 607‐772‐9757 Fax: 607‐724‐1609 Bid Proposal for Town of Virgil ‐ AutoGun Seq#Qty Descripᴄ�on Units Price Ext Price 10 1 BATTERY FOR 5000 HHD EA 170.00 170.00 20 1 AR4090 AUTOGUN ASSEMBLY GRAY 5390753749001 EA 1,322.76 1,322.76 30 ** NEW HHD UPGRADE ** 40 1 UPGRADE 5001/5501 SENSUS HHD TO FL6501‐GB EA 8,963.19 8,963.19 Sub Total 10,455.95 Tax 0.00 Total 10,455.95 01/18/2017 ‐ 10:46 PM Actual taxes may vary Page 2 of 3 TERMS AND CONDITIONS OF SALE("Terms") 1.           All re ferences in this d o cume nt to "Seller" shall include HD Su pply, Inc. and / or any pare n t, subsidiary or affiliate of HD Su pply, Inc. (including a n y division of th e foregoing) whethe r or not performing a ny or all of the scope he reunder or specifically iden tified herein. All re ferences to "Buyer" sh all include a ll parent(s), subsidia ries an d affilia tes of the en tity placing the order. Buyer and Se ller may be refe rre d to individually as a "Party" and  collective ly as "Parties". 2.          All sa les to Bu yer a re su bje ct to these Terms, wh ich  shall preva il ove r an y in consistent terms of Bu yer's p urch a se order o r o ther documents. Additional or d iffere n t terms a n d  con d itio n s in a ny way alte ring or modifyin g  these Te rms a re expressly o bje cted to  and shall not be bin d ing upon Se ller unless specifically acce p ted in  writing  by Seller's au thorize d repre senta tive. No modification or alte ratio n  of these  Terms sh a ll resu lt b y Seller's shipment of good s following receip t of Buyer's purchase  order, or oth e r docu me n ts containing additional, conflictin g  or inco n sistent te rms. There  are n o  terms, conditions, understa n d ing s, or agreeme nts o ther th a n th o se stated h e rein, and a ll p rior pro posals a nd ne g o tiations are merg ed he rein. These  Terms are binding o n  the Parties, their successors, and permitted assigns. 3.          Prices on Selle r website, ca talogs or in  Se ller q uotes are su b ject to change with o ut notice, a n d  all such prices e xpire and b e come in valid if n o t accepted  with in 1 0 calendar d a ys from the date o f issue, u n less otherwise n oted by Seller in writing. Price exte n sio ns if ma d e a re fo r Buyer's convenience only, a n d  they, a s we ll as any ma thematica l, stenographic or clerica l e rrors, are not binding on Se ller. Prices shown do  not in clu d e  any sale s, e xcise, or oth e r go vernmental ta x or charge paya b le by Seller to any federa l, state  or local authority. Any taxe s now or here a fter impose d upon  sales or shipme n ts will be  added to the  purchase price, and  Buyer sh a ll reimb u rse Seller for any su ch tax o r provide Seller with an acce p table ta x exemption ce rtificate . All prices and other terms p rovided to Buyer shall b e  kept confidentia l except to th e extent a Pa rty is requ ired b y law to d isclo se the same. 4.          Seller sh all not be liable for delay or defa ult in delive ry re sulting fro m any cause  beyo n d  Selle r's reaso n able  con tro l, including, but no t limited to, go vernmental action , strikes o r o ther labor troubles, fire, damage or destruction o f g o o ds, wars (declared  or undeclared), a cts of te rrorism, manufa cturers' shortag e s, availa b ility or timeliness o f transportatio n, ma teria ls, fuels, or supplie s, and a cts of God (e a ch a  "Force  Majeure Event"). Upon the occurre n ce o f a Fo rce Maje u re Event: (a) the time for Seller's perfo rmance shall be extended reaso n a bly and  th e  Parties shall adjust all affected d a tes acco rdingly; (b ) the  purchase price  shall be  adjusted for any incre a sed costs to Seller resulting from su ch Fo rce Maje u re Event; a nd (c) Buye r shall not be entitled to  any other re medy. 5.          Se ller is a rese ller of goods o nly, a n d  as such d o es not provide an y warranty for the  goods it su p p lies hereu n d e r. No twithstanding this As­Is limita tion, Se ller shall pass thro u gh to Buye r any tran sferable ma n u facturer's standard warranties with  respe ct to goods purchase d  h e reund e r. BUYER AND PERSONS CLAIMING THROUGH BUYER SHALL SEEK RECOURSE EXCL USIVELY FROM MANUFACTURERS IN CONNECTION WITH ANY DEFECTS IN OR FAILURES OF GOODS, AND THIS SHALL BE THE EXCLUSIVE RECOURSE OF BUYER AND PERSONS CL AIMING THROUGH BUYER FOR DEFECTIVE GOODS, WHETHER THE CLAIM OF BUYER OR THE PERSON CL AIMING THROUGH BUYER SHALL SOUND IN CONTRACT, TORT, STRICT L IABIL ITY, PURSUANT TO STATUTE, OR FOR NEGLIGENCE. BUYER SHALL PASS THESE TERMS TO SUBSEQUENT BUYERS AND USERS OF GOODS. SELLER EXCLUDES AND DISCL AIMS AL L  OTHER EXPRESS AND IMPL IED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, AL L  IMPL IED WARRANTIES OF MERCHANTABIL ITY AND FITNESS FOR A PARTICULAR PURPOSE. SELLER ASSUMES NO RESPONSIBILITY WHATSOEVER FOR SELLER'S INTERPRETATION OF PLANS OR SPECIFICATIONS PROVIDED BY BUYER, AND BUYER'S ACCEPTANCE AND USE OF GOODS SUPPL IED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL BY BUYER OR BY BUYER'S RELIANCE ON ARCHITECTS, ENGINEERS, OR OTHER THIRD PARTIES RATHER THAN ON SELLER'S INTERPRETATION. TO THE EXTENT NOT PROHIBITED BY APPLICABLE LAW, IN NO EVENT, WHETHER IN CONTRACT, WARRANTY, INDEMNITY, TORT (INCL UDING, BUT NOT LIMITED TO, NEGLIGENCE), STRICT L IABIL ITY OR OTHERWISE, ARISING DIRECTLY OR INDIRECTLY OUT OF THE PERFORMANCE OR BREACH OF THESE TERMS, SHAL L  SELLER BE LIABLE FOR (a ) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL, CONSEQUENTIAL OR SIMILAR DAMAGES SUCH AS LOSS OF USE, L OST PROFITS, ATTORNEYS' FEES OR DELAY DAMAGES, EVEN IF SUCH DAMAGES WERE FORESEEABLE OR CAUSED BY SEL L ER'S BREACH OF THIS AGREEMENT, (b) ANY CL AIM THAT PROPERLY IS A CL AIM AGAINST THE MANUFACTURER, OR (c) ANY AMOUNT EXCEEDING THE AMOUNT PAID TO SELLER FOR GOODS FURNISHED TO BUYER WHICH ARE THE SUBJECT OF SUCH CLAIM(S). AL L CLAIMS MUST BE BROUGHT WITHIN ONE YEAR OF ACCRUAL  OF A CAUSE OF ACTION. 6.          Buyer shall in d emn ify, d e fend, and hold Seller its office rs, directors, e mployees and agents harmless from any and  a ll costs (includin g  attorn e ys' and acco untan ts' fee s and e xpenses), liabilities and  damages resulting from or relate d to  any third  party (includin g  Buyer's emplo yees) claim, co mplaint and/o r judgment arising from Buyer's use of any goods furnished here u n d er, as we ll a s an y neg ligent, intention a l, or tortious act or omission o f Buyer or any mate rial breach by Bu yer of th ese Te rms. 7.          When g o o ds are d e livered to Buye r in Se ller's own ve hicles, the F.O.B. point shall be Bu yer's designate d delivery site . In a ll other case s the F.O.B. point shall be Seller's store o r wareho u se a n d  all respon sib ility and costs of shipping and d e livery beyond th e  ap p licable F.O.B. p oin t shall be born e by Buye r. Title a n d  risk o f lo ss shall pass to Bu yer at the applica ble  F.O.B. point, which for g o o ds not delivere d  in Seller's o wn  ve h icles sh a ll be wh en Se ller delivers the goods to the common carrier. All claims for shorta g e  of g o o d s or for lo ss or damage to  g oods as to which Selle r has the risk of lo ss shall be waived unless Bu yer, with in 1 0  cale ndar d a ys after re ceip t of the  short or damaged shipme n t, gives Selle r written n o tice fully d e scribing the alleg e d  sh o rtage o r d a ma g e . Partia l shipme nts are permitte d  at Seller's discre tion. 8.          Any change in prod u ct spe cifications, quantitie s, destinations, shipping schedules, or any other aspect of the  scope of goods must be agre e d  to in  writing by Seller, and may result in a price and delivery adju stment by Seller. No credit for goods returned by Bu yer shall be g ive n  without Se ller's written auth o rizatio n . All returns a re subject to a  re stockin g ch a rge. 9.          Unless o therwise agreed in writing, payment te rms a re n et 30 days from de livery, payable in Un ited States of Ame rica ("U.S.") d ollars. Notwith stan d ing the foregoing, all orders are  subject to  Se ller's continu ing a p prova l o f Buye r's credit. If Buye r's credit is n o t ap p rove d  or b e comes unsa tisfa cto ry to Selle r then Seller, in its sole discre tion, ma y suspend or can cel performance, o r require  different p ayment terms, including b u t n o t limited to cash  on de livery or in adva n ce of shipment. In add itio n , Seller may in its d iscretio n  require an adva n ce deposit of u p  to 10 0 % of Seller's selling p rice for a n y specially manufa ctured goods orde red by Bu yer h e reund e r. Payments due h e reund e r shall be made in  the form of cash, ch eck, or money ord er, or oth e r tender ap p rove d  in writing by Selle r. Se ller may, in  its sole d iscretion, apply Buyer's payment ag a inst any open charges. Past due acco u n ts bear intere st at the le sser of 1.5% per month  or the maximu m rate permitted by applicable law, contin u in g  afte r Seller obtains judgment against Buye r. Se ller may e xercise  setoff or re coupment to  apply to o r satisfy Bu yer's outstanding d e bt. Buye r shall have n o righ t o f setoff here u nder, th e  same bein g exp ressly waived here b y. 10.          Buyer shall not e xport or re ­exp o rt, directly o r indirectly, all or any p a rt of the g o o ds or re lated te chnology ob tained from Selle r und e r these Terms exce pt in accordance  with applicable exp o rt laws and regulatio n s of th e  U.S. Further, a Bu yer that is a non­U.S. company or citize n shall similarly limit a ny exp o rt or re ­expo rt activity to th a t which  would b e dee med complia n t with U.S. export la ws an d  re gula tions if p e rformed by a  U.S. company or citizen. 11.          Buyer sha ll pay Seller all costs an d  expense s of collection, suit, o r other le gal action broug h t a s a result of the commercial re latio n ship  betwe e n th em, including, but not limited to, all a ctual attorn e ys' a n d  paralegals' fees, and  collection costs, incu rred p re­suit, thro u gh trial, on appeal, and in an y ad ministrative  or b a n kru p tcy pro ceedings. Any cause  of action that Selle r has again st Buyer may be assigned without Buyer's consent to HD Supply, Inc. or to  any affiliate, p a rent or subsidia ry of HD Supply, Inc. 12.          This Agreeme nt, Bu yer's account, and th e  b u sin e ss re latio n ship  b e tween Buyer and Seller shall be gove rned by an d  co nstrued in accordance with the la ws o f Ge orgia without regard to conflicts of laws ru les, and specifica lly excluding th e  UN Convention o n Co n tra cts for the Intern a tional Sa le of Goods. The Partie s agree  that any le g al action a rising u nder or related  to this Agreement shall be bro u ght in Co b b  Coun ty, Georgia , and any right to object to such venue or to assert the inco n venience of such fo rum is here by wa ive d . 13.          If Buyer fails to comply with  th ese Te rms, Selle r ma y terminate  or restrict any order immediate ly upon notice  to Buye r. Bu yer certifies th at it is solvent a n d  that it will advise Selle r immediate ly if it b e comes in solvent. Buyer a grees to send Seller written  no tice of an y changes in the  form of o wn ersh ip of Bu yer's business within 5  d a ys of such chang e s. Buyer and Seller a re the only intended beneficiarie s of this d o cument, a n d  there are  no th ird party ben e ficiaries. 14.          The in validity o r unenfo rcea b ility of all or p a rt of these  Terms will not affect the validity or e n forceability of th e  other te rms. Th e  parties agree to replace any void or unenforce a b le te rm with  a new term tha t a chieves substantially the same practical and economic e ffect a n d is valid and enfo rceab le. 15.          Th e  following p rovisions shall su rvive te rmin a tion, cancellatio n  and completed performa nce o f this Agreement a s long as n ecessa ry to allo w th e  aggrieved p arty to fu lly enfo rce such clauses: 5 , 6, 9, 10, 11 and 1 2. HD Supply Te rms a nd Cond itio n s of Sale ­ Rev A0 8 0 7 PROPOSED LOCAL LAW #1 OF 2017 SOLAR ENERGY SYSTEMS §1. Purpose The Homer Town Board finds that it is in the public interest to provide for and encourage renewable energy systems and a sustainable quality of life, the purpose of this chapter is to facilitate the development and operation of renewable energy systems based on sunlight. Solar energy systems are appropriate in all zoning districts when measures are taken, as provided in this local law, to minimize adverse impacts on neighboring properties and protect the public health, safety and welfare. §2. Definitions As used in this local law, the following terms shall have the meanings indicated: MAJOR SOLAR COLLECTION SYSTEM or SOLAR FARM An area of land or other area used for a solar collection system principally used to capture solar energy and convert it to electrical energy to transfer to the public electric grid in order to sell electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar farm facilities consist of one or more freestanding ground- or roof-mounted solar collector devices, solar-related equipment and other accessory structures and buildings, including light reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission lines and other appurtenant structures and facilities. MINOR OR ACCESSORY SOLAR COLLECTION SYSTEM A solar photovoltaic cell, panel, or array, or solar hot air or water collector device, which relies upon solar radiation as an energy source for collection, inversion, storage, and distribution of solar energy for electricity generation or transfer of stored heat, secondary to the use of the premises for other lawful purposes, with the total surface area of all solar collectors on the lot not to exceed 3,000 square feet. Any system which is located at a farm and which is designed to produce an amount of energy similar to what is consumed at that farm shall be a minor system, regardless of the total surface area of the collectors. §3. Solar collectors and installations for minor systems A. No rooftop mounted solar collectors for minor systems are permitted in any zoning districts in the Town. B. Ground-mounted and freestanding solar collectors for minor systems are permitted as accessory structures in all zoning districts of the Town, subject to the following requirements: (1) The location of the solar collectors meets all applicable setback requirements of the zone in which they are located. (2) The height of the solar collectors and any mounts shall not exceed the height restrictions of the zone when oriented at maximum tilt. (3) The total surface area of all solar collectors on the lot shall not exceed 3,000 square feet and, when combined with all other buildings and structures on the lot, shall not exceed fifty-percent lot coverage. (4) A building permit has been obtained for the solar collectors. (5) The solar collectors are located in a side or rear yard. (6) Solar collectors and other facilities shall be designed and located in order to prevent reflective glare toward any inhabited buildings on adjacent properties and roads. C. Site plan approval is required pursuant to zoning law Article VIII. Any site plan review shall include review of the adequacy, location, arrangement, size, design, and general site compatibility of proposed solar collectors. D. All solar collector installations for minor systems must be performed in accordance with applicable electrical and building codes, the manufacturer's installation instructions, and industry standards, and prior to operation the electrical connections must be inspected by the Town Code Enforcement Officer or b y an appropriate electrical inspection person or agency, as determined by the Town. In addition, any connection to the public utility grid must be inspected by the appropriate public utility. E. When solar storage batteries are included as part of the solar collector system, they must be placed in a secure container or enclosure meeting the requirements of the New York State Building Code when in use and when no longer used shall be disposed of in accordance with the laws and regulations of Cortland County and other applicable laws and regulations. F. If a solar collector ceases to perform its originally intended function for more than 12 consecutive months, the property owner shall remove the collector, mount and associated equipment and facilities no later than 90 days after the end of the twelve-month period. §4. Solar collectors and installations for major systems or solar farms A. Where applicable, and unless more restrictive regulations also apply, the requirements of § 3 of this chapter shall apply to solar collectors and installations for major systems or solar farms. B. A major system or solar farm may be constructed subject to obtaining a special permit from the town board. Issuance of a special permit shall be in the sole discretion of the town board. Any application regarding major solar systems shall include detailed soils maps. C. The following areas must be avoided: (1) One-hundred-year flood hazard zones (2) Historic and/or culturally significant resources in an historic district or historic district transition zone. (3) Any regulated freshwater wetland. (4) Any area that is primarily classified as prime farmland, using the soil classification system adopted by the NYS Department of Agriculture and Markets. D. Every operating major system or solar farm must be inspected by a qualified licensed professional engineer at least once every year. E. A major system or solar farm may be permitted in any zone in the town when authorized by the town board subject to the following terms and conditions. (1) The total coverage of all buildings and structures on a lot, including freestanding solar panels, shall not exceed 50%. (2) Height and setback restrictions. (a) The maximum height for freestanding solar panels located on the ground or attached to a framework located on the ground shall not exceed 15 feet in height above the ground. (b) The minimum setback from property lines shall be 100 feet. (c) A landscaped buffer shall be provided around all equipment and solar collectors to provide screening from adjacent residential properties and roads. (3) Design standards. (a) Removal of trees and other existing vegetation should be minimized or offset with planting elsewhere on the property. (b) Roadways within the site shall not be constructed of impervious materials and shall be designed to minimize the extent of roadways constructed and soil compaction. (c) All on-site utility and transmission lines shall, to the extent feasible, be placed underground. (d) Solar collectors and other facilities shall be designed and located in order to prevent reflective glare toward any inhabited buildings on adjacent properties and roads. (e) All solar equipment, including any structure for batteries or storage cells, shall be enclosed by a minimum six-foot-high fence with a self- locking gate and provided with landscape screening. (f) A solar farm to be connected to the utility grid shall provide a "proof of concept" letter from the utility company acknowledging the solar farm will be connected to the utility grid in order to sell electricity to the public utility. (4) Signs. (a) A sign not to exceed eight square feet shall be displayed on or near the main access point and shall list the facility name, owner and phone number. (b) A clearly visible warning sign concerning voltage must be placed at the base of all pad-mounted transformers and substations. (5) Abandonment. (a) All applications for a solar farm shall be accompanied by a decommissioning plan to be implemented upon abandonment, or cessation of activity, or in conjunction with removal of the facility, prior to issuance of a building permit. (b) If the applicant begins but does not complete construction of the project within 12 months after receiving special permit approval, this may be deemed abandonment of the project and require implementation of the decommissioning plan to the extent applicable. (c) The decommissioning plan must ensure the site will be restored to a useful, nonhazardous condition without delay, including, but not limited to, the following: [1] Removal of aboveground and below-ground equipment, structures and foundations. [2] Restoration of the surface grade and soil after removal of equipment. [3] Revegetation of restored soil areas with native seed mixes, excluding any invasive species. [4] The plan shall include a time frame for the completion of site restoration work. (d) In the event the facility is not completed and functioning within 12 months of the issuance of the special permit, the Town may notify the operator and/or the owner to complete construction and installation of the facility within 180 days. If the owner and/or operator fails to perform, the Town may notify the owner and/or operator to implement the decommissioning plan. The decommissioning plan must be completed within 180 days of notification by the Town. (e) Upon cessation of activity of a constructed facility for a period of one year, the Town may notify the owner and/or operator of the facility to implement the decommissioning plan. Within 180 days of notice being served, the owner and/or operator can either restore operation equal to 80% of approved capacity or implement the decommissioning plan. (f) If the owner and/or operator fails to fully implement the decommissioning plan within the one-hundred-eighty-day time period, the Town may, at its discretion, provide for the restoration of the site in accordance with the decommissioning plan and may recover all expenses incurred for such activities from the defaulted owner and/or operator. The cost incurred by the Town shall be assessed against the property, shall become a lien and tax upon the property, and shall be enforced and collected with interest by the same officer and in the same manner as other taxes. §5. The Town Board shall have the authority to require a reclamation bond in an amount reasonably related to the expected cost to remove the facilities and restore the land. §6. The Town Board shall have the authority to set application fees by resolution. §7. This local law shall take effect immediately upon being filed by the Secretary of State.