HomeMy WebLinkAbout01-12-2017 Town Board Meeting Agenda PacketTOWN OF VIRGIL
RREGUALR TOWN BOARD MEETING
January 12th, 2017 7:00 PM
7:00 PM CALL TOWN BOARD REGULAR MEETING TO ORDER
A.APPROVE MINUTES
A-1 Draft of Board minutes dated Dec. 08th, 2016
TB Minutes December 08th 2016 Draft
B.AUTHORIZATION TO PAY BILLS
B-1 General fund Abstract of Vouchers Gen. Fund. Dec. 2016
Abstract of Vouchers Gen. Fund. Jan. 2017
B-2 Highway Fund Abstract of Vouchers HWY. Fund. Dec. 2016
Abstract of Vouchers HWY. Fund. Jan. 2017
B-3 Capital Fund Abstract of Vouchers Capital. Fund. Jan. 2017
B-3 Sewer District #1 Abstract of Vouchers Sewer District #1 Dec. 2016
Abstract of Vouchers Sewer District #1 Jan. 2017
B-4 Water District #1 Abstract of Vouchers Water District #1 Dec. 2016
Abstract of Vouchers Water District #1 Jan. 2017
C.MONTHLY REPORTS
C-1 Town Supervisor’s Monthly Report Supervisors Report Long Form
Bookkeepers Check Report Dec. 2016
Reserve Fund Report Dec. 2016
C-2 Town Clerk’s Monthly Report- December 2015
TC monthly Report 12-16
C-3 Town Clerk’s Annual Report for 2015
TC Annual Report 2016
C-4 Tax Collectors Report Tax Collection Summary 1-11-17
C-5 Sewer District’s Operations Report
Virgil Monthly report for Jan 2017 Camden
C-6 Water District’s Operations Report
W2O January report for December 2016
C-7 Animal Control Officer’s Report
Animal Control Officers Contract 2017
C-8 Code Enforcement Officer’s Report
C-9 County Legislator’s Report
Legislator's Report Jan. 2017
C-10 Virgil Youth Commission Report
Youth Commission Financial Report Jan. 2017
C-11 Hope Lake Operations Report- Spartan Race
C-12 Highway Superintendent Report
December Fuel Report
D.OLD BUSINESS
D-1 Update on Grant for Creek Reclamation
D-2 Update on Greek Peak Lawsuit
E.NEW BUSINESS
E-1 Audit Town Clerks Books
E-2 Audit Town Supervisors Books
E-3 Audit Court Books
E-4 Grant letter to Senator Seward- Hope Lake Park
E-5 Surveillance System for Town Hall
E-6 Draft Local Law #1- Renewable Energy Facilities Law
E-7 Accept Bid from Auctions International- Recycling Trailer
CustomTrailer Bid
E-8 Association of Towns Annual Meeting and Designated Delegate Association of Towns Annual Meeting
E-9 Approve using PACE for water testing- Sewer District #1 PACE VS MICROBAC
E-10 All Elected & Appointed Officials Shall fill out calendars for Retirement
Memo to employers- Retirement
record-of-activities_sample.2.22.16
E-11 MAVAC Contract 2017 2017 MAVAC Contract
E-12 Animal Control Officers Contract
Animal Control Officers Contract 2017
E-12 2017 Workers Compensation Numbers & County Resolution
Resolution No 266-16 Workers Comp.
2017 Full Sheet Workers Compensation
2017 Workers Compensation Calculation
F. ADJOURN REGULAR TOWN BOARD MEETING
Virgil Town Board Meeting December 08th, 2016
1 | P a g e
TOWN OF VIRGIL REGULAR MEETING
December 08H 2016
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matthew Denniston, Gary Pelton, Town Clerk
Alane Van Donsel, Attorney Patrick Snyder, John Morse Highway Superintendent, Craig Umbehauer Code and Zoning Enforcer (did
not sign attendance sheet), Doug, Dereck and Jenea Withey W20perators, Ken Scherrieble Camden Group, Sandy Price Cortland
County Legislator, Brian Pincelli CNY Regional Planning & Development Board (did not sign attendance sheet).
7:00 PM – TOWN HALL MEETING: Dale Taylor invited Brian Pincelli a representative from the Central New York Planning &
Development regarding Solar energy options for the Town of Virgil. Mr. Pincelli introduced himself and said that he is an urban planner
with Central NY. He has worked with several municipalities regarding solar energy. He just finished work in the Town of Preble. He
explained that he works for a government agency and they have staff that not only works with solar but also with soil and water. He
went on to explain the process that the town would go through to incorporate solar energy. He said that the town would go through
the RFP process with 9-10 solar contractors. Supervisor Kaminski wanted to know several things such as what the Payback is, the
technology and buying vs. leasing. Kaminski is concerned that in five years the technology will be more advance and the current panels
will be obsolete. Pincelli said that the technology changes yearly. He said that pay back is usually 8-9 years and the panels have a 20-
year warranty. He said that if something malfunctions within the twenty years the panel is replaced for free. The contactors guarantee
projects. Manufacturer’s warranty the panels. He said that front to back there is a five-year warranty. He said that there is a State
incentive 9% based on kilowatt and the State provides incentive based on the region. He said that the t own would enter an agreement
with a PPA Power Purchase Agreement with a contactor. The owner of the agreement would be the non-tax paying entity. The Private
company would sell the kilowatts at a discount. There is usually a 20-year term. After 20 years, there would be an upgrade. He said
the town would gather all electric bills and the supply and delivery part of the bills would be looked at. Then the town would solicit
proposals from contractors. He spoke about inverters and how there are different sizes, as well as the different grade of panels. He
said there are different sized systems that cover 50% to 100% of the Towns aggregate. He said he is working with five municipalities
now. He said it wouldn’t cover street lighting, as they fall under a different category. Pincelli said there are different grant
opportunities for towns. This is a State run program that lists ten items in which 4 of 10 items would have to be done to be awarded
a $50,000 to $100,000 grant. He said under this grant which is considered at tier two there will be 14 grant opportunities. The first
four that get approved would get the grant for $100,000 and the first 10 would get a 50,000 grant. He said that bench marking would
need to be determined and that there is a free tool to do this. He said the results would then have to be posted on the website. He
said it is a simple fill in the blanks format. And doesn’t have a cost.
Dale Taylor wanted to thank the board on behalf of the NEMI group. He said they had their last class on Saturday and that everyone
was happy with the facility and that they appreciated the support.
7:30 PM – THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION# 16-103 APPROVAL OF MINUTES
Draft of Regular Board Meeting Minutes dated November 10th, 2016: Member Stiles moved to approve the minutes for November
10th 2016. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays-None
RESOLUTION# 16-104 AUTHORIZATION TO PAY BILLS
GENERAL FUND: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 301-323 adding
voucher# 324 a bill for Attorney Pat Seely in the amount of $1044.00 making the amended amount of $43,230.35. Member Pelton
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
HIGHWAY FUND: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1218-1243
in the amount of $44,457.28 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays- None
Virgil Town Board Meeting December 08th, 2016
2 | P a g e
CAPITAL PROJECTS-HALL ADDITION FUND: Member Denniston moved to approve the audited vouchers numbered 5011 in the
Amended amount of $10,727.46. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays- None
SEWER DISTRICT #1: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2149-
2159 in the amount of $58,612.36 Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays- None Discussion: Member Snow asked about a payment
WATER DISTRICT #1: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3053-3055 in the
amount of $5,419.18 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR November 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long
form for November 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays –None
TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for November 2016. Member
Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
SEWER DISTRICT OPERATIONS REPORT: A representative from Yaws Environmental was not present. A written report was
submitted by Dave Coish, Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that Greek Peak had a leak on the slope. Withy said that the leak
was unmetered and it was leaking 10 to 15 gallons per minute. Member Pelton was curious where the leak was. It was determined
that it was at the Children’s center. Member Stiles was wondering how they were being supplied water without a meter? Withy said
that they must be tapping off the water main. Withy said that it’s been there for years. Withy said that they called and needed help.
Withy said that they will be billing Greek Peak for the parts. There are still issues with a fire hydrant. He said it still has a leak. He said
they are close to getting the system tight, but little leaks sometimes end up being big leaks. Member Stiles moved to accept the
Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Supervisor Kaminski
said that a Boston Terrier was picked up in Virgil, but Boston terrier Rescue took it off our hands and will be taking care of it and
finding it a good home. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig
Umbehauer. Member Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Supervisor Kaminski questioned why the
Legislator’s voted on budget before election, but are now giving out raises? Price said that the raises were in the budget, but if the
budget didn’t pass, they wouldn’t have gotten the raises. Kaminski asked what was going on with the jail project. Price said that
there was a 3-hour meeting last month and 2-hour meeting today. She said there was a study done at the sight and they
determined that there wasn’t enough natural gas capacity for the size facility being discussed. She said that this put a new wrinkle in
things and now they are back to square one. She said that it doesn’t look like it’s not going to be any place but there, but what’s
going to go there is the question. She said there is a big difference between what we want and need and what we can afford. Price
said that this needs to be taken into consideration. Member Stiles said that there is now talk about making it bigger. He is wondering
Virgil Town Board Meeting December 08th, 2016
3 | P a g e
if they realize how expensive things are. Stiles is concerned about how the tax payers are going to afford this. He said that boarding
will bring in money, but there will be social impact, as well as more costs. Stiles was wondering if adding on rooms was adding costs
on to the architect expenses. Price said there are three plans being discussed. Price said that people are strapped and that 90% of
the people in jail are there because of mental health issues or drugs. She thinks there may be a a better way that could help these
people. She said the County does have a good program for people that need help. Kaminski said that a lot of this is dictated by the
state. Price said that it is not clear if boarding out isn’t more cost effective. Kaminski said that the committee needs to get control of
the direction of things. Price Thanked the board for the input and the support. Member Denniston said that 150 bed facility has its
benefits and is expandable. Denniston said that things didn’t add up for him. He said that there wasn’t a lot of evidence as to why a
230 bed facility is needed. A study done at Cornell University found that the population in New York State is going down . It was
stated that picking people up from state prison and putting mentally ill folks in jail, was a good idea. Price said she didn’t think the
major crimes are up. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member
Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Teri Pelton was not able to
attend the meeting. Supervisor said that a financial report was submitted and that everything looks good. Member Stiles motioned
to accept the Virgil Youth Commissions report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: There was no representation for Hope Lake Park and there was not written report.
HOPE LAKE PARK COMMITTEE REPORT: There was nothing to report this month.
HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report.
Supervisor Kaminski said that the fuel usage on the money. Morse said that it was within reason. Morse said that the odometer is
off, because of the cold weather, but they were within two gallons. Morse said they have been plowing and that next week the
temperature will be down in the teens. There was some discussion regarding the dump trailer that is on Auctions International,
Morse said that as of today, the bid is up to $1600. Morse said he will know the highest bid by next month’s meeting. Member Stiles
motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None.
OLD BUSINESS
BACKHOE- PERMISSIVE REFERENDUM- LEGAL NOTICE: Supervisor asked Town Clerk Van Donsel if there was a petition submitted
against the purchasing of a backhoe for the Town. Van Donsel said there was not. Supervisor said that the Town will be purchasing a
John Deer Backhoe in the amount of $73,562.53 after the trade in and based on the NYS piggybacking bidding policy.
LETTER TO GREEK PEAK- REGARDING RENT ON POLE BARN: Supervisor Kaminski said that the rent at the Pole Barn at the Sewer
treatment plant will be raised next year to $1000. A month. Right now, it is occupied by Greek Peak and they are $7500 in arrears.
Kaminski said a letter will be going out informing Greek Peak of the raise in rent, as well as the back rent due. Member Stiles said
that there also needs to be signed lease agreement. Kaminski said there will be electrical service put in the Town’s name, but the
renters will be responsible to pay the bill. Member Snow said there is a clause that says they shouldn’t be putting all their junk down
there and that it will be removed at their expense. Snow said it’s getting pretty junked up down there.
INTRODUCTION TO KEN SCHRAIABLE OF THE CAMDEN GROUP: Supervisor Kaminski introduced Ken Scherrible who will be running
the Waste Water Treatment Plant. Kaminski gave Scherrible a copy of the contract. He said that it looked good except on page 4
where it talks about meter readings. There was a discussion regarding the transition. It was stated that it should go smoothly.
Member Snow will be meeting with Scherrible and Coish form Yaws. Member Stiles said that the town needs to get all the keys. It
was also stated that there is a well there and that something is wrong with the pump. It was discussed that a water line will be dug
to the well. The water in the well is not for drinking. That well is serving the treatment plant. It was also discussed that a meter is
Virgil Town Board Meeting December 08th, 2016
4 | P a g e
going to be installed. Kaminski introduced Doug Withy to Scherrible. Scherrible said that John O’Connell, will be the lead operator.
He has been in the business since 1987. Kaminski said that the town must get all the contact numbers including afterhours con tact
information. It was stated that they have a two-year contract and that a rep should come to every board meeting. Scherrible said
that he would attend the first two board meetings and then it will be a representative.
RESOLUTION #16-105 APPROVAL THE WATER DISTRICT #1 CONTRACT: Member Stiles made a motion to accept the Water contract
as presented. Member Denniston seconded the motion. approving both contracts. Vote: Ayes-Members Pelton, Snow, Denniston,
Stiles and Kaminski. Nays- None.
RESOLUTION #16-106 APPROVAL THE SEWER DISTRICT #1 CONTRACT: Member Stiles made a motion to accept the Sewer contract
with some wording changes in the Sewer contract regarding meter reading on page 4. Member Snow seconded the motion.
approving both contracts. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
NEW BUSINESS
RESOLUTION #16-105 APPROVE THE VIRGIL TAX COLLECTOR TO USE WILLIAMSON LAW - TAX GLANCE WITH CREDIT CARD
PAYMENTS: Member Stiles made a motion to accept the proposal from Williamson Law to allow the Use of Tax Glance from
Williamson Law for the onetime fee of $250.00 and an annual fee of $120.00 a year. There is no cost for Clerk Quick Pay, an o ver the
counter Credit card payment option. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #16-106 APPOINT ANNE HOWE TO THE PLANNING BOARD: Member Pelton made a motion to accept Anne Howe’s
letter seeking to be reappointed to the Virgil Planning Board and approving her appointment. Member Snow seconded the motion.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #16-107 SET DATE FOR REORGANIZATIONAL MEETING: A motion was made by Matt Denniston to set the
reorganizational meeting as January 12th 2017 at 6:30 PM. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION #16-108 SET THE START TIME OF THE REGULAR TOWN BOARD MEETINGS AS 7:00 PM IN 2017: A motion was made
by Matt Denniston to set the official meeting start time of the Virgil town Board meetings to 7:00 PM in 2017. Member Pelton
seconded the motion. There was some discussion regarding the times of the meetings in 2017. Supervisor Kaminski would like to
start the meetings at 7:00 PM and perhaps hold the public hearings after the meetings. Attorney Snyder said that the public needs
to be informed of the official start time. There will be a legal notice put in the paper, on the website and posted at the To wn Hall.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION# 16-109 APPROVE BUDGET AMENDMENTS AS PRESENTED BY THE VIRGIL BOOKKEEPER: Member Stiles made a
motion to approve the budget amendments a s presented. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None.
RESOLUTION# 16-110 LEASE AGREEMENT WITH GREEK PEAK FOR POLE BARN: Member Stiles made a motion to accept the lease
agreement with Greek Peak for the Pole barn at the Sewer Treatment plant as presented. Member Snow seconded the motion. .
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
Supervisor Kaminski said there are few things that need to be worked on the following month. There needs to be contact made with
Brian Pincelli and documentation needs to be gathered regarding solar options for the town. The electrical service at the pole barn
needs to be completed. A letter needs to be sent out to parents that are behind on their Before and After School pa yments. An E-
mail was sent from the comptroller and a follow up needs to be done on that. Goose and Beaver permits need to be updated. A
permit needs to be obtained from the DEC to dredge Hope Lake. There needs to be work done on the bridge at Hope Lake.
RESOLUTION #16 111 APPROVAL OF THE PURCHASE OF A PLAQUE FOR THE SHERMAN FAMILY: Member Denniston said that he
has a quote for the plaque that will be made in memory of Loren Sherman. He said the plaque will cost up to $35.00. Member Stiles
Virgil Town Board Meeting December 08th, 2016
5 | P a g e
made a motion to approve the payment of $35.00 for a plaque in the memory of Loren Sherman for $35.00. the money used will
come from the Memorial fund money that was collected by the town. Member Denniston seconded the motion. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None.
With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:21P.M. Member Denniston seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk
TOWN OF VIRGIL, NEW YORK DECEMBER, 2016
and payment of which are otherwise provided for by Law:
by me in connection with my office during the month stated above, excepting only such fees and moneys the application
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
TO THE SUPERVISOR:
TOWN CLERK'S MONTHLY REPORT
PAGE 1
A1255
2 DECALS 2.22
1 MARRIAGE LICENSES NO. 16007 TO 16007 17.50
2 CERTIFIED COPIES 20.00
39.72TOTAL TOWN CLERK FEES
A1270
50 PHOTO ID FEE 430.00
2 HOPE LAKE ID 2.00
432.00TOTAL A1270
A1670
44 POSTAGE 38.28
1 FAX MACHINE USEAGE 0.50
38.78TOTAL A1670
A2544
23 DOG LICENSES 207.00
207.00TOTAL A2544
A2590
5 BUILDING PERMITS 525.00
525.00TOTAL A2590
A2655
5 PHOTOCOPIES 1.25
1.25TOTAL A2655
A2770
1 MISCELLANEOUS 1.00
1.00TOTAL A2770
DECEMBER, 2016
TOWN CLERK'S MONTHLY REPORT
page 2
DISBURSEMENTS
1,244.75PAID TO SUPERVISOR FOR GENERAL FUND
37.78PAID TO NYS DEC FOR DECALS
23.00PAID TO AG & MARKETS FOR DOG LICENSES
22.50PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES
1,328.03TOTAL DISBURSEMENTS
JANUARY 9, 2017
STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL
I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Town Clerk
, SUPERVISOR
JOHN P. KAMINSKI
01-09-17
13:08:16 Record of County & Town Payment Summary by Purpose
Town of Virgil
For Payments dated 01-03-2017 through 01-07-2017
ALL SWIS CODES
Purpose Swis
Code
Tax Amount Amount PaidSchool
Code
% of Total Amount Unpaid
County Taxes 1146 $200,673.38 7.94$2,528,293.46 $2,327,620.08
Town of Virgil 1146 $38,091.57 7.61$500,743.09 $462,651.52
School Relevy 1146 $2,186.75 7.72$28,335.66 $26,148.91
Relevy Sewer $637.79
Relevy Water $345.12
Virgil Fire $18,456.22 7.86$234,800.44 $216,344.22
Virgil sewer $6,114.58 5.52$110,827.71 $104,713.13
Virgil water $3,153.42 5.95$52,972.24 $49,818.82
$268,675.92 $3,456,955.51Total: 7.77 $3,187,296.68
Page 1
01/10/2017
15:38:24 TOWN CLERK'S 2016 ANNUAL REPORT
TOWN OF VIRGIL
RECEIPTS
CERTIFIED COPIES 560.00 56
MARRIAGE LICENSES 280.00 7
DECALS 5,426.00
PHOTO ID FEE 8,068.00 887
HOPE LAKE ID 102.00 102
DOG IMPOUNDS/ADOPTIONS 120.00 4
POSTAGE 104.19 78
FAX MACHINE USEAGE 22.00 40
ZONING BOOKS 275.00 1
PUBLIC HEARINGS/VARIANCE 275.00 1
SPECIAL PERMIT 350.00 3
SUBDIVISION BOOKS 275.00 3
MINOR/MAJOR SUBDIVISION 100.00 1
BUILDING PERMITS 9,271.00 74
PHOTOCOPIES 32.00 101
MISCELLANEOUS 505.77 4
DOG LICENSES 5,421.00 497
$31,186.96TOTAL RECEIPTS:
DISBURSEMENTS
PAID TO SUPERVISOR FOR GENERAL FUND 25,266.13
PAID TO NYS DEC FOR DECALS 5,144.33
PAID TO COUNTY TREASURER FOR DOG LICENSES 3.00
PAID TO AG & MARKETS FOR DOG LICENSES 619.00
PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157.50
$31,189.96TOTAL DISBURSEMENTS:
Alane Van Donsel, TOWN CLERK JANUARY 10, 2017
01-11-17
12:58:53 Record of County & Town Payment Summary by Purpose
Town of Virgil
For Payments dated 01-03-2017 through 01-10-2017
ALL SWIS CODES
Purpose Swis
Code
Tax Amount Amount PaidSchool
Code
% of Total Amount Unpaid
County Taxes 1146 $404,097.54 15.98$2,528,293.46 $2,124,195.92
Town of Virgil 1146 $76,942.27 15.37$500,743.09 $423,800.82
School Relevy 1146 $2,186.75 7.72$28,335.66 $26,148.91
Relevy Sewer $637.79
Relevy Water $345.12
Virgil Fire $36,493.17 15.54$234,800.44 $198,307.27
Virgil sewer $66,390.11 59.90$110,827.71 $44,437.60
Virgil water $29,244.64 55.21$52,972.24 $23,727.60
$615,354.48 $3,456,955.51Total: 17.80 $2,840,618.12
Page 1
9008 State Rte. 13 Phone 315-245-
4444
Camden, NY 13316 Fax: 888-907-
3020
info@camdengroupusa.com
January 5, 2017
Town of Virgil, Wastewater Treatment Plant Operations for January 2017
Wastewater Treatment
Facility
Average daily flow (Million Gallons / day) 1,219,700
Sampling
BOD influent BOD effluent Permit limit 15
TSS influent TSS effluent Permit limit 15
NH4 influent NH4 effluent Permit limit N/A
P influent P effluent Permit limit N/A
Chlorine Cl2 effluent Permit limit N/A
Fecal Fecal effluent Permit limit N/A
The handover of the plant went very smooth between Yaws and Camden. Camden
Group is looking forward to working with the Town.
The facility is well within Permit Limit for the month
The facility wasted approximately 62,000 gallons of sludge and sent 16,000 gals of
dewatered and Stabilized sludge to City of Ithaca Wastewater plant
Kept Oxidation Ditch walls cleaned throughout the month.
Performed PM on all equipment as required
Did housekeeping throughout month
Flows were up over the holiday season plant handled Well. Did have to add a bit
more defoamer and replace grease block more often.
Still waiting on one more quote for repair or replacement of
Painted lab\office floor
Shoveled snow
Starting to create SOP (Standard Operating Plan) for the operation of the facility,
as well as, emergency situations and wet weather operations.
Future items
Inventory parts, tools and supplies
9008 State Rte. 13 Phone 315-245-
4444
Camden, NY 13316 Fax: 888-907-
3020
info@camdengroupusa.com
Begin 5 year Capital Improvement Plan
W₂Operator Training Group, LLC.
131 Port Watson Street, Cortland, NY 13045
Phone: 607-753-1477 Cell: 607-345-0016 Fax: 607-753-1479
E-mail: w2otg@verizon.net
January 4, 2017
Mr. John Kaminski
Town of Virgil Supervisor
1176 Church Street
Cortland, NY 13045
RE: PWSID #NY1103502 Monthly Operations Report
Dear Mr. Kaminski and Virgil Town Board Members,
The water system is all well for the month of December. All water samples taken meet the New
York State Department of Health requirements.
The fire hydrant on Clute Road is still leaking after three attempts to get it stopped.
Unfortunately, the only recourse is to replace the fire hydrant with a new one.
Unit 21A had a leak inside the unit as a result of no heat. A new water meter will be need there.
We’ll install a new meter and have Gina bill accordingly.
We will be painting the piping inside the well house this month and finishing up some electrical
work as well.
Occasionally we get a high noise alarm, but by the time we respond it is gone. Not sure what it
might be. The only noise maker in the building is the chemical feed pump and that hasn’t
changed in intensity. We’ll keep listening.
As always, it is a pleasure to serve the board and residents of the Virgil Water District.
Sincerely yours,
Douglas E. Withey
Operator/Instructor
LEGISLATOR'S REPORT FOR JANUARY 2017
The December meetings mostly centered on end of the year clean up.
The exception was resolutions and discussion about the recycling center. When the contract for ash for cover with
OCCRA was defeated in October it also included other items including them doing some of the recycling. The contract
was ended in anticipation of the passage of the agreement. When that didn't happen that left the management of the
recycling center in limbo. Because the contract had been ended, the county attorney ruled that it couldn't be extended.
That meant either creating new positions to man the center and or go out for requests for proposals (RFP). Both take
time. It was decided to add the positions and go out for RFPs. I supported going out for proposals but not adding new
positions. We need to hold the line and certainly there must be two employees that could be temporarily do these
duties. Lack of timely planning created that situation.
Highlights of 2016:
Assignments: Legislative committees : Budget & Finance, Personnel- vice chair, Health & Human Services- vice chair,
Agricultural, Panning & Environment- vice chair. Additionally I will continue to serve on the LEICC, Fire Advisory Board,
Records Advisory Board, Long Term Care Coalition, Seven Valley Health Coalition, and chair the CCTVS (County, City,
Towns, and Villages committee). Later in 2016 I was appointed Deputy Treasurer and the Jail Facilities committee.
A Tobacco law was passed that prohibited tobacco sales to those under 21 years of age.
IRT was a grant that brought great service to people at no cost. This year the program gave people 7,613 health services
for 1,807 patients, 725 pairs of glasses, 427 rabies vaccinations , 168 procedures to spay or neuter pets. Another grant
has been applied for so hopefully this can continue next year.
Solid Waste was discussed and cussed. There wasn't support for most of what was proposed. Nothing changed with the
exception of uncertain future of who will run the Recycling Center - the county or a private entity. Decisions are planned
for January.
The 2017 Budget certainly held its challenges. But with close oversight by Legislators, tough decisions by department
managers and the invaluable guidance of Peggy Mousaw, Budget & Finance officer, it was held under the state imposed
tax cap. Next year will even be harder.
The County Administrator position remained vacant. Discussions both pro and con were held off and on during the year.
Duties are shared with the Legislative Chair, Budget Officer and County Attorney. There didn't seem to have support in
filling it.
The topic of a larger jail was brought up a number of times. With the committee recommending a $38 million public
safety complex. It failed however after several months of little or next to nothing it came up again virtually unchanged.
The waiting game worked. I did not support it because of a poor location and the cost we simply can't afford. Then the
Legislative Chair created the Jail Facilities Committee to study and make recommendations.
at services that could be provided by other than county government, next years budget, keeping the needs of the public
in mind while recognizing financial limitations of the taxpayers. Anything else?
Is there anything I should be aware of or doing?
As I reflect over the past year I am grateful for so much- improving health, great family and friends, good medical team,
your prayers and good wishes, my community, my church families at Harmony and Virgil, my home, my life. Thank you
for the honor of representing you as your legislator. Wishing you and yours the very best for 2017.
THOUGHT FOR THE MONTH:
Live beneath your means. Return everything you borrow. Stop blaming other people. Admit it when you make a mistake.
Give clothes not worn to charity. Do something nice and try not to get caught. Listen more: talk less. Every day take a
thirty minute walk. Strive for excellence, not perfection. Be on time. Don't make excuses. Don't argue. Get organized. Be
kind to people. Be kind to unkind people. Let someone cut ahead of you in line. Take time to be alone. Cultivate good
manners. Be humble. Realize and accept that life isn't fair. Know when to keep your mouth shut. Go the entire day
without criticizing anyone. Learn from the past. Plan for the future. Live in the present. Don't sweat the small stuff. It's
all small stuff.
Good advice taken from a Facebook post
Sandy Price
Attn: John Morse,
The following invoice from your auction Town of Virgil Hwy #9576 ID: 9576 that closed on 2016 Dec, 20 has been paid.
INVOICE DETAILS:
INVOICE
Bill To:
Doug Winters
3849 oakhill rd
moravia, NY 13118
Cayuga County
DATE INVOICE #TERMS
01/3/2017 19475 Due on receipt
AUCTION 12-20 Town of Virgil Hwy #9576
PHONE 13157845704
PHONE2 13152467352
EMAIL ddwinters2002@msn.com
Item Description Tax Amount
0001 -- 1998 Custom Recycling Trailer VIN #NY56992 8.000% -
314.64 3,450.00
Payments:
Doug Winters --- XXXX1129
01/4/2017 07:40:01 PM ET 4,247.64
Sub-Total $3,450.00
Buyers Premium = 14%$483.00
Cayuga Sales Tax $314.64
auctionsinternational.com 1 Thu, Jan 5 2017, 12:40AM
Must contact Demont at 607-835-6493 to arrange for pickup. Item(s) located
at 1695 State Route 392, Virgil N.Y. 13045. Cortland County
Once your invoice has been paid, please log into your Auctions International
account and retrieve the Paid Invoice from your Invoices tab. You can then print
it directly from there.
Payment DUE within FIVE (5) business days, ANY MERCHANDISE LEFT ON
PREMISES AFTER TEN (10) BUSINESS DAYS WILL REVERT BACK TO THE
POSSESSION OF THE SELLER, WITH NO REFUND ISSUED.
Click here for wire transfer instructions.
Buyers outside of New York State need to send us a completed NY State DTF
Form before we can remove sales tax from their invoices.
Note: The NYS DTF form only applies to titled / registerable vehicles/vessels. It
is NOT applicable to items that cannot be registered and ONLY for New York
State based auctions.
Make sure the consignor has the paperwork ready when you call.
4.00% Buyer Premium Discount for Payments made with cash, bank transfer*,
guaranteed funds or money orders. Personal/company checks will not be
accepted for payment. If using these payment methods, your Discounted
Balance due is: $4,098.60
*If paying by wire transfer there is a $15.00 wire transfer fee. Please add this to
the total you are paying. Thank you.
Your bids have been approved, and payment is now due. Please remit your payment to our office
within five (5) business days. The pickup contact for these items is located in the body of your
invoice. You may make pickup arrangements once we receive your payment. You must provide a
copy of this invoice stamped "PAID" in order to obtain your merchandise.
Invoice
Total $4,247.64
Balance
Due $0.00
For Titled Vehicles: It is the buyer's responsibility to verify that the title or registration information is correct and matches the vehicle
purchased. Verify year, make, model, VIN or serial number, mileage and/or hours prior to removing vehicle from the premises.
Auctions International is not responsible for vehicles and/or merchandise after the item(s) have been removed from the facility where they
are located. The back of the title will be filled out according to the "Bill To:" Section of this invoice. Please let us know if you need this info
changed.
Must contact Demont at 607-835-6493 to arrange for pickup. Item(s) located at 1695 State Route 392, Virgil N.Y.
13045. Cortland County
Once your invoice has been paid, please log into your Auctions International account and retrieve the Paid Invoice from
your Invoices tab. You can then print it directly from there.
Payment DUE within FIVE (5) business days, ANY MERCHANDISE LEFT ON PREMISES AFTER TEN (10) BUSINESS DAYS
WILL REVERT BACK TO THE POSSESSION OF THE SELLER, WITH NO REFUND ISSUED.
Click here for wire transfer instructions.
Buyers outside of New York State need to send us a completed NY State DTF Form before we can remove sales tax
from their invoices.
Note: The NYS DTF form only applies to titled / registerable vehicles/vessels. It is NOT applicable to items that cannot
be registered and ONLY for New York State based auctions.
Removal Terms
This item cannot be shipped. Buyer solely responsible for removal of items from seller's premises within (10) Business
Days after bid approval. Buyer must contact the seller to schedule a removal appointment, before access will be
granted to the merchandise. All sales are final. No refunds will be issued. Items left on seller's premises after the
designated pickup deadline are subject to re-possession by the seller. If you are going to have trouble picking your
purchased items up by the deadline, call our office immediately!
Terms of Sale
Item(s) sold SUBJECT to seller's approval after bids close. For payments made with cash, money order, ACH check,
auctionsinternational.com 2 Thu, Jan 5 2017, 12:40AM
guaranteed funds (cashiers check, bank check, certified check) or cash directly deposited into a Key Bank a discounted
buyer's premium of 10% will be added to the high bid price. For payments made by wire transfer; a transaction fee of
$15.00 will be added on top of the discounted 10% buyers premium to cover the bank service charge. Please make all
payments payable to: Auctions International Inc. A 14% non-discounted buyer's premium will be added to the high bid
price for payments made with credit cards and debit cards. Applicable sales tax(es) will be charged on all items. Note:
we no longer accept personal and/or company checks. Payments are to be made online or to the East Aurora office
only. Payments must be received within (5) business days from invoice date. All sales are final. No refunds will be
issued. Items are sold as-is, where-is, with no warranty written or implied. Buyer is responsible for inspecting the
item(s) before placing bids and prompt item removal within ten (10) business days after receipt of invoice. Seller is
NOT responsible for providing tools or heavy equipment to aid in removal. Items left on seller's premises after this
removal deadline will revert back to possession of the seller, with no refund.
auctionsinternational.com 3 Thu, Jan 5 2017, 12:40AM
This is a yearly reminder to all Clerks, Bookkeepers, and Supervisors of participating municipalities of the
New York State Retirement System (Retirement System).
According to the recent amendments to Regulation 315.4, officials who are paid hourly or
participate in the time keeping system do not need to be listed on the Standard Workday
and Reporting Resolution (Resolution).
http://www.osc.state.ny.us/retire/employers/elected_appointed_officials/index.php.
A Record of Activity (ROA) should be kept on file for all elected and appointed officials that do
not participate in a time keeping system. The ROA’s should only be sent to the Retirement
System upon written request from the Pension Integrity Bureau. Note- officials should extend
their ROA’s beyond three months to make up for any time they were absent during the three-
month period.
A Resolution must be passed by the board and submitted to the Retirement System when new
officials enter office or when previous officials begin a new term of office. After the 30 day
posting period said Resolution must be mailed to the Pension Integrity office for review.
The ROA result must be correctly calculated using the rules below. Note- Calculation results
should be rounded up to the next highest hundredth, even if you would round down under
normal rounding rules. For example, a result of .083 would be rounded up to .09
o Divide the total hours worked from the ROA by three (or however many months the
ROA includes) to get the average hours worked per month.
o Next, divide the average hours worked per month by the Standard Work Day to get the
average days worked per month. This is the ROA result that will be listed on the
Resolution.
Next, the service credit reporting figures to use for each member based on their ROA result
should be done as follows:
o Multiply the ROA result by 12 for total days worked in one year.
o Divide the total number of days worked per year by the number of pay periods for the
official. This gives you the days worked per pay period.
Example- if the official is paid yearly;
ROA result is 10.00 days per month. Multiply the ROA result by 12
months to get your reporting number, which is 120 days per year.
Example- if the official is paid quarterly;
ROA result is 10.00 days per month. Multiply the ROA result by 12
months then divide by 4 quarters to get your reporting number, which is
30.00 days per quarter.
Example- if the official is paid monthly;
ROA result is 10.00 days per month. Multiply ROA result by 12 months
then divide by 12 pay periods to get your reporting number, which is
10.00 days per month.
Example- if the official is paid bi-weekly;
ROA result is 10.00 days per month. Multiply the ROA result by 12
months, then divide by 26 pay periods to get your days worked in one
week. Days worked per week would be 4.62 days. When reporting for a
month with two pay periods the days worked would be 9.24 and when
reporting for a month with three pay periods the days worked would be
13.86. Adjust accordingly for years with 27 pay periods.
Example- if the official is paid weekly;
ROA result is 10.00 days per month. Multiply the ROA result by 12
months, then divide by 52 pay periods to get your days worked in one
week. 2.31 days would be reported for each pay period on the monthly
report. When reporting for a month with four pay periods the days
worked would be 9.24 and when reporting for a month with five pay
periods the days worked would be 11.55.
Please visit the website above for more detailed information and forms to use for submitting the
Resolution.
Pension Integrity Bureau
New York State and Local Retirement Systems
New York State Office of the State Comptroller
110 State Street
Albany, NY 12244
Phone (518) 402-3815
Fax (518) 486-9577
Example of One Month of an Elected/Appointed Official’s Record of Activities
By signing below I attest to the accuracy of the information provided herein.
Name | Signature | Title:John Smith, John Smith, Town Supervisor Date ROA submitted: 5/15/16
APRIL
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2
3 4
1:00 – 2:00:
taxpayer mtg.
2:00 – 3:00:
return phone calls
12:00 mid – 1:00:
emergency call re: dog warden
3 hrs.
5
12:00 – 3:00:
prepare speech for 4/6 luncheon
3:00 – 4:00:
return phone calls
4 hrs.
6
9:00 – 11:00:
routine correspondence
1:00 – 3:00:
guest speaker — luncheon mtg.
6:00 – 7:00:
return phone calls
5 hrs.
7
9:00 – 9:30:
conference call with East and
North Anytowns
9:30 – 12:00:
prepare for mtg. on 4/13
1:00 – 2:00:
return phone calls
4 hrs.
8
9:00 – 11:00:
prepare speech and materials
for 4/11 mtg.
11:00 – 12:00:
routine correspondence
4:00 – 5:00:
return phone calls
4 hrs.
9
9:00 – 12:00:
committee mtg.
on zoning
3 hrs.
10 11
8:00 – 10:00:
guest speaker breakfast mtg.
Rotary Club
1:00 – 2:00:
routine correspondence
2:00 – 3:00:
return phone calls
4 hrs.
12
9:00 – 11:00:
mtg. with attorney – board issues
11:00 – 12:00:
return phone calls
7:00 – 10:00:
Board mtg.
6 hrs.
13
9:00 – 10:00:
travel to Anytown for
work-related activity
10:00 – 1:00:
mtg. with East and North Anytowns
1:00 – 2:00:
return travel (work-related)
5 hrs.
14
9:00 – 11:00:
finalize minutes of mtg. 4/13
and distribute
1:00 – 3:00:
routine correspondence
3:00 – 4:00:
return phone calls
5 hrs.
15
9:00 – 12:00:
budget preparation
12:00 – 1:00:
return phone calls
4 hrs.
16
17 18
12:00 – 4:00:
mtg. with attorney —
preparation for 4/25 mtg.
6:00 – 7:00:
return phone calls
5 hrs.
19
9:00 – 12:00:
budget preparation
1:00 – 3:00:
preparation for mtg. 4/21
3:00 – 4:00:
return phone calls
6 hrs.
20
10:00 – 12:00:
routine correspondence
1:00 – 2:00:
finalize arrangements for mtg. 4/21
11:00 – 2:00:
crisis mtg.
6 hrs.
21
1:00 – 3:00:
luncheon mtg. with West Anytown
5:00 – 6:00:
return phone calls
3 hrs.
22
11:00 – 12:00:
finalize preparation for mtg. 4/25
1:00 – 2:00:
return phone calls
2 hrs.
23
24
5:00 – 7:00:
travel to mtg. site
2 hrs.
25
9:00 – 12:00:
mtg. session 1 — Solid Waste
Mgmt. with muni. assn.
1:00 – 3:00:
session 2
5:00 – 8:00:
dinner session and discussion
8 hrs.
26
1:00 – 3:00:
finalize mtg. notes
3:00 – 4:00:
return phone calls
3 hrs.
27
11:00 – 12:00:
budget preparation
12:00 – 2:00:
opening day ceremony
Little League
3:00 – 4:00:
return phone calls
4 hrs.
28
9:00 – 11:00:
prepare for budget mtg. tonight
12:00 – 1:00:
return phone calls
7:00 – 10:00:
budget mtg.
6 hrs.
29
12:00 – 2:00:
routine correspondence
2:00 – 3:00:
return phone calls
3 hrs.
30
DO NOT INCLUDE ON CALL HOURS
Officials should extend their calendars beyond three months to make up for any time they were absent during the three-month period.