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HomeMy WebLinkAbout01-12-2017 Town Board Meeting Agenda PacketTOWN OF VIRGIL RREGUALR TOWN BOARD MEETING January 12th, 2017 7:00 PM 7:00 PM CALL TOWN BOARD REGULAR MEETING TO ORDER A.APPROVE MINUTES A-1 Draft of Board minutes dated Dec. 08th, 2016 TB Minutes December 08th 2016 Draft B.AUTHORIZATION TO PAY BILLS B-1 General fund Abstract of Vouchers Gen. Fund. Dec. 2016 Abstract of Vouchers Gen. Fund. Jan. 2017 B-2 Highway Fund Abstract of Vouchers HWY. Fund. Dec. 2016 Abstract of Vouchers HWY. Fund. Jan. 2017 B-3 Capital Fund Abstract of Vouchers Capital. Fund. Jan. 2017 B-3 Sewer District #1 Abstract of Vouchers Sewer District #1 Dec. 2016 Abstract of Vouchers Sewer District #1 Jan. 2017 B-4 Water District #1 Abstract of Vouchers Water District #1 Dec. 2016 Abstract of Vouchers Water District #1 Jan. 2017 C.MONTHLY REPORTS C-1 Town Supervisor’s Monthly Report Supervisors Report Long Form Bookkeepers Check Report Dec. 2016 Reserve Fund Report Dec. 2016 C-2 Town Clerk’s Monthly Report- December 2015 TC monthly Report 12-16 C-3 Town Clerk’s Annual Report for 2015 TC Annual Report 2016 C-4 Tax Collectors Report Tax Collection Summary 1-11-17 C-5 Sewer District’s Operations Report Virgil Monthly report for Jan 2017 Camden C-6 Water District’s Operations Report W2O January report for December 2016 C-7 Animal Control Officer’s Report Animal Control Officers Contract 2017 C-8 Code Enforcement Officer’s Report C-9 County Legislator’s Report Legislator's Report Jan. 2017 C-10 Virgil Youth Commission Report Youth Commission Financial Report Jan. 2017 C-11 Hope Lake Operations Report- Spartan Race C-12 Highway Superintendent Report December Fuel Report D.OLD BUSINESS D-1 Update on Grant for Creek Reclamation D-2 Update on Greek Peak Lawsuit E.NEW BUSINESS E-1 Audit Town Clerks Books E-2 Audit Town Supervisors Books E-3 Audit Court Books E-4 Grant letter to Senator Seward- Hope Lake Park E-5 Surveillance System for Town Hall E-6 Draft Local Law #1- Renewable Energy Facilities Law E-7 Accept Bid from Auctions International- Recycling Trailer CustomTrailer Bid E-8 Association of Towns Annual Meeting and Designated Delegate Association of Towns Annual Meeting E-9 Approve using PACE for water testing- Sewer District #1 PACE VS MICROBAC E-10 All Elected & Appointed Officials Shall fill out calendars for Retirement Memo to employers- Retirement record-of-activities_sample.2.22.16 E-11 MAVAC Contract 2017 2017 MAVAC Contract E-12 Animal Control Officers Contract Animal Control Officers Contract 2017 E-12 2017 Workers Compensation Numbers & County Resolution Resolution No 266-16 Workers Comp. 2017 Full Sheet Workers Compensation 2017 Workers Compensation Calculation F. ADJOURN REGULAR TOWN BOARD MEETING Virgil Town Board Meeting December 08th, 2016 1 | P a g e TOWN OF VIRGIL REGULAR MEETING December 08H 2016 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matthew Denniston, Gary Pelton, Town Clerk Alane Van Donsel, Attorney Patrick Snyder, John Morse Highway Superintendent, Craig Umbehauer Code and Zoning Enforcer (did not sign attendance sheet), Doug, Dereck and Jenea Withey W20perators, Ken Scherrieble Camden Group, Sandy Price Cortland County Legislator, Brian Pincelli CNY Regional Planning & Development Board (did not sign attendance sheet). 7:00 PM – TOWN HALL MEETING: Dale Taylor invited Brian Pincelli a representative from the Central New York Planning & Development regarding Solar energy options for the Town of Virgil. Mr. Pincelli introduced himself and said that he is an urban planner with Central NY. He has worked with several municipalities regarding solar energy. He just finished work in the Town of Preble. He explained that he works for a government agency and they have staff that not only works with solar but also with soil and water. He went on to explain the process that the town would go through to incorporate solar energy. He said that the town would go through the RFP process with 9-10 solar contractors. Supervisor Kaminski wanted to know several things such as what the Payback is, the technology and buying vs. leasing. Kaminski is concerned that in five years the technology will be more advance and the current panels will be obsolete. Pincelli said that the technology changes yearly. He said that pay back is usually 8-9 years and the panels have a 20- year warranty. He said that if something malfunctions within the twenty years the panel is replaced for free. The contactors guarantee projects. Manufacturer’s warranty the panels. He said that front to back there is a five-year warranty. He said that there is a State incentive 9% based on kilowatt and the State provides incentive based on the region. He said that the t own would enter an agreement with a PPA Power Purchase Agreement with a contactor. The owner of the agreement would be the non-tax paying entity. The Private company would sell the kilowatts at a discount. There is usually a 20-year term. After 20 years, there would be an upgrade. He said the town would gather all electric bills and the supply and delivery part of the bills would be looked at. Then the town would solicit proposals from contractors. He spoke about inverters and how there are different sizes, as well as the different grade of panels. He said there are different sized systems that cover 50% to 100% of the Towns aggregate. He said he is working with five municipalities now. He said it wouldn’t cover street lighting, as they fall under a different category. Pincelli said there are different grant opportunities for towns. This is a State run program that lists ten items in which 4 of 10 items would have to be done to be awarded a $50,000 to $100,000 grant. He said under this grant which is considered at tier two there will be 14 grant opportunities. The first four that get approved would get the grant for $100,000 and the first 10 would get a 50,000 grant. He said that bench marking would need to be determined and that there is a free tool to do this. He said the results would then have to be posted on the website. He said it is a simple fill in the blanks format. And doesn’t have a cost. Dale Taylor wanted to thank the board on behalf of the NEMI group. He said they had their last class on Saturday and that everyone was happy with the facility and that they appreciated the support. 7:30 PM – THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION# 16-103 APPROVAL OF MINUTES Draft of Regular Board Meeting Minutes dated November 10th, 2016: Member Stiles moved to approve the minutes for November 10th 2016. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION# 16-104 AUTHORIZATION TO PAY BILLS GENERAL FUND: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 301-323 adding voucher# 324 a bill for Attorney Pat Seely in the amount of $1044.00 making the amended amount of $43,230.35. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1218-1243 in the amount of $44,457.28 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Virgil Town Board Meeting December 08th, 2016 2 | P a g e CAPITAL PROJECTS-HALL ADDITION FUND: Member Denniston moved to approve the audited vouchers numbered 5011 in the Amended amount of $10,727.46. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2149- 2159 in the amount of $58,612.36 Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Discussion: Member Snow asked about a payment WATER DISTRICT #1: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3053-3055 in the amount of $5,419.18 Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR November 2016: Member Stiles moved to accept the Supervisor’s Monthly Report in Long form for November 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT: Member Stiles moved to accept the Town Clerks Monthly Report for November 2016. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: A representative from Yaws Environmental was not present. A written report was submitted by Dave Coish, Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that Greek Peak had a leak on the slope. Withy said that the leak was unmetered and it was leaking 10 to 15 gallons per minute. Member Pelton was curious where the leak was. It was determined that it was at the Children’s center. Member Stiles was wondering how they were being supplied water without a meter? Withy said that they must be tapping off the water main. Withy said that it’s been there for years. Withy said that they called and needed help. Withy said that they will be billing Greek Peak for the parts. There are still issues with a fire hydrant. He said it still has a leak. He said they are close to getting the system tight, but little leaks sometimes end up being big leaks. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Supervisor Kaminski said that a Boston Terrier was picked up in Virgil, but Boston terrier Rescue took it off our hands and will be taking care of it and finding it a good home. The motion was seconded by Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Craig Umbehauer. Member Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Supervisor Kaminski questioned why the Legislator’s voted on budget before election, but are now giving out raises? Price said that the raises were in the budget, but if the budget didn’t pass, they wouldn’t have gotten the raises. Kaminski asked what was going on with the jail project. Price said that there was a 3-hour meeting last month and 2-hour meeting today. She said there was a study done at the sight and they determined that there wasn’t enough natural gas capacity for the size facility being discussed. She said that this put a new wrinkle in things and now they are back to square one. She said that it doesn’t look like it’s not going to be any place but there, but what’s going to go there is the question. She said there is a big difference between what we want and need and what we can afford. Price said that this needs to be taken into consideration. Member Stiles said that there is now talk about making it bigger. He is wondering Virgil Town Board Meeting December 08th, 2016 3 | P a g e if they realize how expensive things are. Stiles is concerned about how the tax payers are going to afford this. He said that boarding will bring in money, but there will be social impact, as well as more costs. Stiles was wondering if adding on rooms was adding costs on to the architect expenses. Price said there are three plans being discussed. Price said that people are strapped and that 90% of the people in jail are there because of mental health issues or drugs. She thinks there may be a a better way that could help these people. She said the County does have a good program for people that need help. Kaminski said that a lot of this is dictated by the state. Price said that it is not clear if boarding out isn’t more cost effective. Kaminski said that the committee needs to get control of the direction of things. Price Thanked the board for the input and the support. Member Denniston said that 150 bed facility has its benefits and is expandable. Denniston said that things didn’t add up for him. He said that there wasn’t a lot of evidence as to why a 230 bed facility is needed. A study done at Cornell University found that the population in New York State is going down . It was stated that picking people up from state prison and putting mentally ill folks in jail, was a good idea. Price said she didn’t think the major crimes are up. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Teri Pelton was not able to attend the meeting. Supervisor said that a financial report was submitted and that everything looks good. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Denniston. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: There was no representation for Hope Lake Park and there was not written report. HOPE LAKE PARK COMMITTEE REPORT: There was nothing to report this month. HIGHWAY SUPERINTENDENTS REPORT: Highway Superintendent John Morse was present and submitted a written report. Supervisor Kaminski said that the fuel usage on the money. Morse said that it was within reason. Morse said that the odometer is off, because of the cold weather, but they were within two gallons. Morse said they have been plowing and that next week the temperature will be down in the teens. There was some discussion regarding the dump trailer that is on Auctions International, Morse said that as of today, the bid is up to $1600. Morse said he will know the highest bid by next month’s meeting. Member Stiles motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. OLD BUSINESS BACKHOE- PERMISSIVE REFERENDUM- LEGAL NOTICE: Supervisor asked Town Clerk Van Donsel if there was a petition submitted against the purchasing of a backhoe for the Town. Van Donsel said there was not. Supervisor said that the Town will be purchasing a John Deer Backhoe in the amount of $73,562.53 after the trade in and based on the NYS piggybacking bidding policy. LETTER TO GREEK PEAK- REGARDING RENT ON POLE BARN: Supervisor Kaminski said that the rent at the Pole Barn at the Sewer treatment plant will be raised next year to $1000. A month. Right now, it is occupied by Greek Peak and they are $7500 in arrears. Kaminski said a letter will be going out informing Greek Peak of the raise in rent, as well as the back rent due. Member Stiles said that there also needs to be signed lease agreement. Kaminski said there will be electrical service put in the Town’s name, but the renters will be responsible to pay the bill. Member Snow said there is a clause that says they shouldn’t be putting all their junk down there and that it will be removed at their expense. Snow said it’s getting pretty junked up down there. INTRODUCTION TO KEN SCHRAIABLE OF THE CAMDEN GROUP: Supervisor Kaminski introduced Ken Scherrible who will be running the Waste Water Treatment Plant. Kaminski gave Scherrible a copy of the contract. He said that it looked good except on page 4 where it talks about meter readings. There was a discussion regarding the transition. It was stated that it should go smoothly. Member Snow will be meeting with Scherrible and Coish form Yaws. Member Stiles said that the town needs to get all the keys. It was also stated that there is a well there and that something is wrong with the pump. It was discussed that a water line will be dug to the well. The water in the well is not for drinking. That well is serving the treatment plant. It was also discussed that a meter is Virgil Town Board Meeting December 08th, 2016 4 | P a g e going to be installed. Kaminski introduced Doug Withy to Scherrible. Scherrible said that John O’Connell, will be the lead operator. He has been in the business since 1987. Kaminski said that the town must get all the contact numbers including afterhours con tact information. It was stated that they have a two-year contract and that a rep should come to every board meeting. Scherrible said that he would attend the first two board meetings and then it will be a representative. RESOLUTION #16-105 APPROVAL THE WATER DISTRICT #1 CONTRACT: Member Stiles made a motion to accept the Water contract as presented. Member Denniston seconded the motion. approving both contracts. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-106 APPROVAL THE SEWER DISTRICT #1 CONTRACT: Member Stiles made a motion to accept the Sewer contract with some wording changes in the Sewer contract regarding meter reading on page 4. Member Snow seconded the motion. approving both contracts. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. NEW BUSINESS RESOLUTION #16-105 APPROVE THE VIRGIL TAX COLLECTOR TO USE WILLIAMSON LAW - TAX GLANCE WITH CREDIT CARD PAYMENTS: Member Stiles made a motion to accept the proposal from Williamson Law to allow the Use of Tax Glance from Williamson Law for the onetime fee of $250.00 and an annual fee of $120.00 a year. There is no cost for Clerk Quick Pay, an o ver the counter Credit card payment option. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-106 APPOINT ANNE HOWE TO THE PLANNING BOARD: Member Pelton made a motion to accept Anne Howe’s letter seeking to be reappointed to the Virgil Planning Board and approving her appointment. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-107 SET DATE FOR REORGANIZATIONAL MEETING: A motion was made by Matt Denniston to set the reorganizational meeting as January 12th 2017 at 6:30 PM. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION #16-108 SET THE START TIME OF THE REGULAR TOWN BOARD MEETINGS AS 7:00 PM IN 2017: A motion was made by Matt Denniston to set the official meeting start time of the Virgil town Board meetings to 7:00 PM in 2017. Member Pelton seconded the motion. There was some discussion regarding the times of the meetings in 2017. Supervisor Kaminski would like to start the meetings at 7:00 PM and perhaps hold the public hearings after the meetings. Attorney Snyder said that the public needs to be informed of the official start time. There will be a legal notice put in the paper, on the website and posted at the To wn Hall. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION# 16-109 APPROVE BUDGET AMENDMENTS AS PRESENTED BY THE VIRGIL BOOKKEEPER: Member Stiles made a motion to approve the budget amendments a s presented. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. RESOLUTION# 16-110 LEASE AGREEMENT WITH GREEK PEAK FOR POLE BARN: Member Stiles made a motion to accept the lease agreement with Greek Peak for the Pole barn at the Sewer Treatment plant as presented. Member Snow seconded the motion. . Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Supervisor Kaminski said there are few things that need to be worked on the following month. There needs to be contact made with Brian Pincelli and documentation needs to be gathered regarding solar options for the town. The electrical service at the pole barn needs to be completed. A letter needs to be sent out to parents that are behind on their Before and After School pa yments. An E- mail was sent from the comptroller and a follow up needs to be done on that. Goose and Beaver permits need to be updated. A permit needs to be obtained from the DEC to dredge Hope Lake. There needs to be work done on the bridge at Hope Lake. RESOLUTION #16 111 APPROVAL OF THE PURCHASE OF A PLAQUE FOR THE SHERMAN FAMILY: Member Denniston said that he has a quote for the plaque that will be made in memory of Loren Sherman. He said the plaque will cost up to $35.00. Member Stiles Virgil Town Board Meeting December 08th, 2016 5 | P a g e made a motion to approve the payment of $35.00 for a plaque in the memory of Loren Sherman for $35.00. the money used will come from the Memorial fund money that was collected by the town. Member Denniston seconded the motion. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:21P.M. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk TOWN OF VIRGIL, NEW YORK DECEMBER, 2016 and payment of which are otherwise provided for by Law: by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 2 DECALS 2.22 1 MARRIAGE LICENSES NO. 16007 TO 16007 17.50 2 CERTIFIED COPIES 20.00 39.72TOTAL TOWN CLERK FEES A1270 50 PHOTO ID FEE 430.00 2 HOPE LAKE ID 2.00 432.00TOTAL A1270 A1670 44 POSTAGE 38.28 1 FAX MACHINE USEAGE 0.50 38.78TOTAL A1670 A2544 23 DOG LICENSES 207.00 207.00TOTAL A2544 A2590 5 BUILDING PERMITS 525.00 525.00TOTAL A2590 A2655 5 PHOTOCOPIES 1.25 1.25TOTAL A2655 A2770 1 MISCELLANEOUS 1.00 1.00TOTAL A2770 DECEMBER, 2016 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 1,244.75PAID TO SUPERVISOR FOR GENERAL FUND 37.78PAID TO NYS DEC FOR DECALS 23.00PAID TO AG & MARKETS FOR DOG LICENSES 22.50PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 1,328.03TOTAL DISBURSEMENTS JANUARY 9, 2017 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI 01-09-17 13:08:16 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 01-03-2017 through 01-07-2017 ALL SWIS CODES Purpose Swis Code Tax Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $200,673.38 7.94$2,528,293.46 $2,327,620.08 Town of Virgil 1146 $38,091.57 7.61$500,743.09 $462,651.52 School Relevy 1146 $2,186.75 7.72$28,335.66 $26,148.91 Relevy Sewer $637.79 Relevy Water $345.12 Virgil Fire $18,456.22 7.86$234,800.44 $216,344.22 Virgil sewer $6,114.58 5.52$110,827.71 $104,713.13 Virgil water $3,153.42 5.95$52,972.24 $49,818.82 $268,675.92 $3,456,955.51Total: 7.77 $3,187,296.68 Page 1 01/10/2017 15:38:24 TOWN CLERK'S 2016 ANNUAL REPORT TOWN OF VIRGIL RECEIPTS CERTIFIED COPIES 560.00 56 MARRIAGE LICENSES 280.00 7 DECALS 5,426.00 PHOTO ID FEE 8,068.00 887 HOPE LAKE ID 102.00 102 DOG IMPOUNDS/ADOPTIONS 120.00 4 POSTAGE 104.19 78 FAX MACHINE USEAGE 22.00 40 ZONING BOOKS 275.00 1 PUBLIC HEARINGS/VARIANCE 275.00 1 SPECIAL PERMIT 350.00 3 SUBDIVISION BOOKS 275.00 3 MINOR/MAJOR SUBDIVISION 100.00 1 BUILDING PERMITS 9,271.00 74 PHOTOCOPIES 32.00 101 MISCELLANEOUS 505.77 4 DOG LICENSES 5,421.00 497 $31,186.96TOTAL RECEIPTS: DISBURSEMENTS PAID TO SUPERVISOR FOR GENERAL FUND 25,266.13 PAID TO NYS DEC FOR DECALS 5,144.33 PAID TO COUNTY TREASURER FOR DOG LICENSES 3.00 PAID TO AG & MARKETS FOR DOG LICENSES 619.00 PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 157.50 $31,189.96TOTAL DISBURSEMENTS: Alane Van Donsel, TOWN CLERK JANUARY 10, 2017 01-11-17 12:58:53 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 01-03-2017 through 01-10-2017 ALL SWIS CODES Purpose Swis Code Tax Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $404,097.54 15.98$2,528,293.46 $2,124,195.92 Town of Virgil 1146 $76,942.27 15.37$500,743.09 $423,800.82 School Relevy 1146 $2,186.75 7.72$28,335.66 $26,148.91 Relevy Sewer $637.79 Relevy Water $345.12 Virgil Fire $36,493.17 15.54$234,800.44 $198,307.27 Virgil sewer $66,390.11 59.90$110,827.71 $44,437.60 Virgil water $29,244.64 55.21$52,972.24 $23,727.60 $615,354.48 $3,456,955.51Total: 17.80 $2,840,618.12 Page 1 9008 State Rte. 13 Phone 315-245- 4444 Camden, NY 13316 Fax: 888-907- 3020 info@camdengroupusa.com January 5, 2017 Town of Virgil, Wastewater Treatment Plant Operations for January 2017 Wastewater Treatment Facility Average daily flow (Million Gallons / day) 1,219,700 Sampling BOD influent BOD effluent Permit limit 15 TSS influent TSS effluent Permit limit 15 NH4 influent NH4 effluent Permit limit N/A P influent P effluent Permit limit N/A Chlorine Cl2 effluent Permit limit N/A Fecal Fecal effluent Permit limit N/A  The handover of the plant went very smooth between Yaws and Camden. Camden Group is looking forward to working with the Town.  The facility is well within Permit Limit for the month  The facility wasted approximately 62,000 gallons of sludge and sent 16,000 gals of dewatered and Stabilized sludge to City of Ithaca Wastewater plant  Kept Oxidation Ditch walls cleaned throughout the month.  Performed PM on all equipment as required  Did housekeeping throughout month  Flows were up over the holiday season plant handled Well. Did have to add a bit more defoamer and replace grease block more often.  Still waiting on one more quote for repair or replacement of  Painted lab\office floor  Shoveled snow  Starting to create SOP (Standard Operating Plan) for the operation of the facility, as well as, emergency situations and wet weather operations. Future items  Inventory parts, tools and supplies 9008 State Rte. 13 Phone 315-245- 4444 Camden, NY 13316 Fax: 888-907- 3020 info@camdengroupusa.com  Begin 5 year Capital Improvement Plan W₂Operator Training Group, LLC. 131 Port Watson Street, Cortland, NY 13045 Phone: 607-753-1477 Cell: 607-345-0016 Fax: 607-753-1479 E-mail: w2otg@verizon.net January 4, 2017 Mr. John Kaminski Town of Virgil Supervisor 1176 Church Street Cortland, NY 13045 RE: PWSID #NY1103502 Monthly Operations Report Dear Mr. Kaminski and Virgil Town Board Members, The water system is all well for the month of December. All water samples taken meet the New York State Department of Health requirements. The fire hydrant on Clute Road is still leaking after three attempts to get it stopped. Unfortunately, the only recourse is to replace the fire hydrant with a new one. Unit 21A had a leak inside the unit as a result of no heat. A new water meter will be need there. We’ll install a new meter and have Gina bill accordingly. We will be painting the piping inside the well house this month and finishing up some electrical work as well. Occasionally we get a high noise alarm, but by the time we respond it is gone. Not sure what it might be. The only noise maker in the building is the chemical feed pump and that hasn’t changed in intensity. We’ll keep listening. As always, it is a pleasure to serve the board and residents of the Virgil Water District. Sincerely yours, Douglas E. Withey Operator/Instructor LEGISLATOR'S REPORT FOR JANUARY 2017 The December meetings mostly centered on end of the year clean up. The exception was resolutions and discussion about the recycling center. When the contract for ash for cover with OCCRA was defeated in October it also included other items including them doing some of the recycling. The contract was ended in anticipation of the passage of the agreement. When that didn't happen that left the management of the recycling center in limbo. Because the contract had been ended, the county attorney ruled that it couldn't be extended. That meant either creating new positions to man the center and or go out for requests for proposals (RFP). Both take time. It was decided to add the positions and go out for RFPs. I supported going out for proposals but not adding new positions. We need to hold the line and certainly there must be two employees that could be temporarily do these duties. Lack of timely planning created that situation. Highlights of 2016: Assignments: Legislative committees : Budget & Finance, Personnel- vice chair, Health & Human Services- vice chair, Agricultural, Panning & Environment- vice chair. Additionally I will continue to serve on the LEICC, Fire Advisory Board, Records Advisory Board, Long Term Care Coalition, Seven Valley Health Coalition, and chair the CCTVS (County, City, Towns, and Villages committee). Later in 2016 I was appointed Deputy Treasurer and the Jail Facilities committee. A Tobacco law was passed that prohibited tobacco sales to those under 21 years of age. IRT was a grant that brought great service to people at no cost. This year the program gave people 7,613 health services for 1,807 patients, 725 pairs of glasses, 427 rabies vaccinations , 168 procedures to spay or neuter pets. Another grant has been applied for so hopefully this can continue next year. Solid Waste was discussed and cussed. There wasn't support for most of what was proposed. Nothing changed with the exception of uncertain future of who will run the Recycling Center - the county or a private entity. Decisions are planned for January. The 2017 Budget certainly held its challenges. But with close oversight by Legislators, tough decisions by department managers and the invaluable guidance of Peggy Mousaw, Budget & Finance officer, it was held under the state imposed tax cap. Next year will even be harder. The County Administrator position remained vacant. Discussions both pro and con were held off and on during the year. Duties are shared with the Legislative Chair, Budget Officer and County Attorney. There didn't seem to have support in filling it. The topic of a larger jail was brought up a number of times. With the committee recommending a $38 million public safety complex. It failed however after several months of little or next to nothing it came up again virtually unchanged. The waiting game worked. I did not support it because of a poor location and the cost we simply can't afford. Then the Legislative Chair created the Jail Facilities Committee to study and make recommendations. at services that could be provided by other than county government, next years budget, keeping the needs of the public in mind while recognizing financial limitations of the taxpayers. Anything else? Is there anything I should be aware of or doing? As I reflect over the past year I am grateful for so much- improving health, great family and friends, good medical team, your prayers and good wishes, my community, my church families at Harmony and Virgil, my home, my life. Thank you for the honor of representing you as your legislator. Wishing you and yours the very best for 2017. THOUGHT FOR THE MONTH: Live beneath your means. Return everything you borrow. Stop blaming other people. Admit it when you make a mistake. Give clothes not worn to charity. Do something nice and try not to get caught. Listen more: talk less. Every day take a thirty minute walk. Strive for excellence, not perfection. Be on time. Don't make excuses. Don't argue. Get organized. Be kind to people. Be kind to unkind people. Let someone cut ahead of you in line. Take time to be alone. Cultivate good manners. Be humble. Realize and accept that life isn't fair. Know when to keep your mouth shut. Go the entire day without criticizing anyone. Learn from the past. Plan for the future. Live in the present. Don't sweat the small stuff. It's all small stuff. Good advice taken from a Facebook post Sandy Price Attn: John Morse, The following invoice from your auction Town of Virgil Hwy #9576 ID: 9576 that closed on 2016 Dec, 20 has been paid. INVOICE DETAILS: INVOICE Bill To: Doug Winters 3849 oakhill rd moravia, NY 13118 Cayuga County DATE INVOICE #TERMS 01/3/2017 19475 Due on receipt AUCTION 12-20 Town of Virgil Hwy #9576 PHONE 13157845704 PHONE2 13152467352 EMAIL ddwinters2002@msn.com Item Description Tax Amount 0001 -- 1998 Custom Recycling Trailer VIN #NY56992 8.000% - 314.64 3,450.00 Payments: Doug Winters --- XXXX1129 01/4/2017 07:40:01 PM ET 4,247.64 Sub-Total $3,450.00 Buyers Premium = 14%$483.00 Cayuga Sales Tax $314.64 auctionsinternational.com 1 Thu, Jan 5 2017, 12:40AM Must contact Demont at 607-835-6493 to arrange for pickup. Item(s) located at 1695 State Route 392, Virgil N.Y. 13045. Cortland County Once your invoice has been paid, please log into your Auctions International account and retrieve the Paid Invoice from your Invoices tab. You can then print it directly from there. Payment DUE within FIVE (5) business days, ANY MERCHANDISE LEFT ON PREMISES AFTER TEN (10) BUSINESS DAYS WILL REVERT BACK TO THE POSSESSION OF THE SELLER, WITH NO REFUND ISSUED. Click here for wire transfer instructions. Buyers outside of New York State need to send us a completed NY State DTF Form before we can remove sales tax from their invoices. Note: The NYS DTF form only applies to titled / registerable vehicles/vessels. It is NOT applicable to items that cannot be registered and ONLY for New York State based auctions. Make sure the consignor has the paperwork ready when you call. 4.00% Buyer Premium Discount for Payments made with cash, bank transfer*, guaranteed funds or money orders. Personal/company checks will not be accepted for payment. If using these payment methods, your Discounted Balance due is: $4,098.60 *If paying by wire transfer there is a $15.00 wire transfer fee. Please add this to the total you are paying. Thank you. Your bids have been approved, and payment is now due. Please remit your payment to our office within five (5) business days. The pickup contact for these items is located in the body of your invoice. You may make pickup arrangements once we receive your payment. You must provide a copy of this invoice stamped "PAID" in order to obtain your merchandise. Invoice Total $4,247.64 Balance Due $0.00 For Titled Vehicles: It is the buyer's responsibility to verify that the title or registration information is correct and matches the vehicle purchased. Verify year, make, model, VIN or serial number, mileage and/or hours prior to removing vehicle from the premises. Auctions International is not responsible for vehicles and/or merchandise after the item(s) have been removed from the facility where they are located. The back of the title will be filled out according to the "Bill To:" Section of this invoice. Please let us know if you need this info changed. Must contact Demont at 607-835-6493 to arrange for pickup. Item(s) located at 1695 State Route 392, Virgil N.Y. 13045. Cortland County Once your invoice has been paid, please log into your Auctions International account and retrieve the Paid Invoice from your Invoices tab. You can then print it directly from there. Payment DUE within FIVE (5) business days, ANY MERCHANDISE LEFT ON PREMISES AFTER TEN (10) BUSINESS DAYS WILL REVERT BACK TO THE POSSESSION OF THE SELLER, WITH NO REFUND ISSUED. Click here for wire transfer instructions. Buyers outside of New York State need to send us a completed NY State DTF Form before we can remove sales tax from their invoices. Note: The NYS DTF form only applies to titled / registerable vehicles/vessels. It is NOT applicable to items that cannot be registered and ONLY for New York State based auctions. Removal Terms This item cannot be shipped. Buyer solely responsible for removal of items from seller's premises within (10) Business Days after bid approval. Buyer must contact the seller to schedule a removal appointment, before access will be granted to the merchandise. All sales are final. No refunds will be issued. Items left on seller's premises after the designated pickup deadline are subject to re-possession by the seller. If you are going to have trouble picking your purchased items up by the deadline, call our office immediately! Terms of Sale Item(s) sold SUBJECT to seller's approval after bids close. For payments made with cash, money order, ACH check, auctionsinternational.com 2 Thu, Jan 5 2017, 12:40AM guaranteed funds (cashiers check, bank check, certified check) or cash directly deposited into a Key Bank a discounted buyer's premium of 10% will be added to the high bid price. For payments made by wire transfer; a transaction fee of $15.00 will be added on top of the discounted 10% buyers premium to cover the bank service charge. Please make all payments payable to: Auctions International Inc. A 14% non-discounted buyer's premium will be added to the high bid price for payments made with credit cards and debit cards. Applicable sales tax(es) will be charged on all items. Note: we no longer accept personal and/or company checks. Payments are to be made online or to the East Aurora office only. Payments must be received within (5) business days from invoice date. All sales are final. No refunds will be issued. Items are sold as-is, where-is, with no warranty written or implied. Buyer is responsible for inspecting the item(s) before placing bids and prompt item removal within ten (10) business days after receipt of invoice. Seller is NOT responsible for providing tools or heavy equipment to aid in removal. Items left on seller's premises after this removal deadline will revert back to possession of the seller, with no refund. auctionsinternational.com 3 Thu, Jan 5 2017, 12:40AM This is a yearly reminder to all Clerks, Bookkeepers, and Supervisors of participating municipalities of the New York State Retirement System (Retirement System).  According to the recent amendments to Regulation 315.4, officials who are paid hourly or participate in the time keeping system do not need to be listed on the Standard Workday and Reporting Resolution (Resolution). http://www.osc.state.ny.us/retire/employers/elected_appointed_officials/index.php.  A Record of Activity (ROA) should be kept on file for all elected and appointed officials that do not participate in a time keeping system. The ROA’s should only be sent to the Retirement System upon written request from the Pension Integrity Bureau. Note- officials should extend their ROA’s beyond three months to make up for any time they were absent during the three- month period.  A Resolution must be passed by the board and submitted to the Retirement System when new officials enter office or when previous officials begin a new term of office. After the 30 day posting period said Resolution must be mailed to the Pension Integrity office for review.  The ROA result must be correctly calculated using the rules below. Note- Calculation results should be rounded up to the next highest hundredth, even if you would round down under normal rounding rules. For example, a result of .083 would be rounded up to .09 o Divide the total hours worked from the ROA by three (or however many months the ROA includes) to get the average hours worked per month. o Next, divide the average hours worked per month by the Standard Work Day to get the average days worked per month. This is the ROA result that will be listed on the Resolution.  Next, the service credit reporting figures to use for each member based on their ROA result should be done as follows: o Multiply the ROA result by 12 for total days worked in one year. o Divide the total number of days worked per year by the number of pay periods for the official. This gives you the days worked per pay period.  Example- if the official is paid yearly;  ROA result is 10.00 days per month. Multiply the ROA result by 12 months to get your reporting number, which is 120 days per year.  Example- if the official is paid quarterly;  ROA result is 10.00 days per month. Multiply the ROA result by 12 months then divide by 4 quarters to get your reporting number, which is 30.00 days per quarter.  Example- if the official is paid monthly;  ROA result is 10.00 days per month. Multiply ROA result by 12 months then divide by 12 pay periods to get your reporting number, which is 10.00 days per month.  Example- if the official is paid bi-weekly;  ROA result is 10.00 days per month. Multiply the ROA result by 12 months, then divide by 26 pay periods to get your days worked in one week. Days worked per week would be 4.62 days. When reporting for a month with two pay periods the days worked would be 9.24 and when reporting for a month with three pay periods the days worked would be 13.86. Adjust accordingly for years with 27 pay periods.  Example- if the official is paid weekly;  ROA result is 10.00 days per month. Multiply the ROA result by 12 months, then divide by 52 pay periods to get your days worked in one week. 2.31 days would be reported for each pay period on the monthly report. When reporting for a month with four pay periods the days worked would be 9.24 and when reporting for a month with five pay periods the days worked would be 11.55. Please visit the website above for more detailed information and forms to use for submitting the Resolution. Pension Integrity Bureau New York State and Local Retirement Systems New York State Office of the State Comptroller 110 State Street Albany, NY 12244 Phone (518) 402-3815 Fax (518) 486-9577 Example of One Month of an Elected/Appointed Official’s Record of Activities By signing below I attest to the accuracy of the information provided herein. Name | Signature | Title:John Smith, John Smith, Town Supervisor Date ROA submitted: 5/15/16 APRIL SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 1:00 – 2:00: taxpayer mtg. 2:00 – 3:00: return phone calls 12:00 mid – 1:00: emergency call re: dog warden 3 hrs. 5 12:00 – 3:00: prepare speech for 4/6 luncheon 3:00 – 4:00: return phone calls 4 hrs. 6 9:00 – 11:00: routine correspondence 1:00 – 3:00: guest speaker — luncheon mtg. 6:00 – 7:00: return phone calls 5 hrs. 7 9:00 – 9:30: conference call with East and North Anytowns 9:30 – 12:00: prepare for mtg. on 4/13 1:00 – 2:00: return phone calls 4 hrs. 8 9:00 – 11:00: prepare speech and materials for 4/11 mtg. 11:00 – 12:00: routine correspondence 4:00 – 5:00: return phone calls 4 hrs. 9 9:00 – 12:00: committee mtg. on zoning 3 hrs. 10 11 8:00 – 10:00: guest speaker breakfast mtg. Rotary Club 1:00 – 2:00: routine correspondence 2:00 – 3:00: return phone calls 4 hrs. 12 9:00 – 11:00: mtg. with attorney – board issues 11:00 – 12:00: return phone calls 7:00 – 10:00: Board mtg. 6 hrs. 13 9:00 – 10:00: travel to Anytown for work-related activity 10:00 – 1:00: mtg. with East and North Anytowns 1:00 – 2:00: return travel (work-related) 5 hrs. 14 9:00 – 11:00: finalize minutes of mtg. 4/13 and distribute 1:00 – 3:00: routine correspondence 3:00 – 4:00: return phone calls 5 hrs. 15 9:00 – 12:00: budget preparation 12:00 – 1:00: return phone calls 4 hrs. 16 17 18 12:00 – 4:00: mtg. with attorney — preparation for 4/25 mtg. 6:00 – 7:00: return phone calls 5 hrs. 19 9:00 – 12:00: budget preparation 1:00 – 3:00: preparation for mtg. 4/21 3:00 – 4:00: return phone calls 6 hrs. 20 10:00 – 12:00: routine correspondence 1:00 – 2:00: finalize arrangements for mtg. 4/21 11:00 – 2:00: crisis mtg. 6 hrs. 21 1:00 – 3:00: luncheon mtg. with West Anytown 5:00 – 6:00: return phone calls 3 hrs. 22 11:00 – 12:00: finalize preparation for mtg. 4/25 1:00 – 2:00: return phone calls 2 hrs. 23 24 5:00 – 7:00: travel to mtg. site 2 hrs. 25 9:00 – 12:00: mtg. session 1 — Solid Waste Mgmt. with muni. assn. 1:00 – 3:00: session 2 5:00 – 8:00: dinner session and discussion 8 hrs. 26 1:00 – 3:00: finalize mtg. notes 3:00 – 4:00: return phone calls 3 hrs. 27 11:00 – 12:00: budget preparation 12:00 – 2:00: opening day ceremony Little League 3:00 – 4:00: return phone calls 4 hrs. 28 9:00 – 11:00: prepare for budget mtg. tonight 12:00 – 1:00: return phone calls 7:00 – 10:00: budget mtg. 6 hrs. 29 12:00 – 2:00: routine correspondence 2:00 – 3:00: return phone calls 3 hrs. 30 DO NOT INCLUDE ON CALL HOURS Officials should extend their calendars beyond three months to make up for any time they were absent during the three-month period.