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HomeMy WebLinkAbout07-12-2018 Town Board Meeting Agenda PacketTOWN OF VIRGIL REGULAR TOWN BOARD MEETING July 12, 2018 6:30 PM 6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER A.APPROVE MINUTES 1.Draft of Board minutes dated June 14th, 2018 2018 TB Minutes Draft June. 14 2018 B.AUTHORIZATION TO PAY BILLS 1.General fund Audited Vouchers General Fund June 2018 2.Highway Fund Audited Vouchers Highway Fund June 2018 3.Virgil Walking Trail Fund Audited Vouchers Virgil Walking Trail June 2018 4.Sewer District #1 Audited Vouchers Sewer District #1 June 2018 5.Water District #1 Audited Vouchers Water District #1 June 2018 C.MONTHLY REPORTS 1.Town Supervisor’s Monthly Report Supervisor's Monthly Report for June 2018 long form Monthly Supervisor's Report May 2018 Bookkeeppers Check Report June 2018 2.Town Clerk’s Monthly Report- June 2018 TC Monthly Report 06-2018 3.Tax Collectors Report 2018 Tax Balance Worksheet 4.Sewer District’s Operations Report Camden Virgil Monthly 7.18 5.Water District’s Operations Report W2Operator's Monthly Report 7-18 6.Animal Control Officer’s Report Animal Control Officer's Report July 2018 7.Code Enforcement Officer’s Report Code Enforcement Officer's Report July 2018 8.County Legislator’s Report County Legislators Report County Approved Sales Tax Proposal 9.Virgil Youth Commission Report Before and After School Report 10.Hope Lake Operations Report 11.Highway Superintendent Report Hwy Superintendent's Monthly Report 07-2018 Hwy Diesel Report June 2018 Hwy Gas Report June 2018 Hwy Equipment Repair Costs Report Hwy Truck Repair Worksheet 07-2018 D.OLD BUSINESS 1.Bid results on roller 2.Alternate for Planning and Zoning Board Appointments Two Candidates David Gower & Denise Schulze 3.Discuss Closing of the Virgil Elementary School 4.Discussion on the Funding of Hope Lake Dredging E.NEW BUSINESS 1.Disscussion on Local Law #4 of 2018 & Set a Public Hearing for Zoning Law Amendments Proposed Local Law#4 of 2018 2.Appoint Makenzie Morgan Deputy Registrar 3.Set Special Meeting date to open bids for Pumphouse Pump Legal Notice Pumphouse bid 4.Accept John Coulter's Resignation from the ZBA ZBA Resignation-Coulter 5.Appoint Alterante Sarah Dean as full-time member 6.Appoint Diane Michaud temporary Deputy Clerk for July 23-31 to be paid by voucher F.ADJOURN REGULAR TOWN BOARD MEETING Virgil Town Board Meeting June 14th, 2018 1 | P a g e TOWN OF VIRGIL REGULAR MEETING June 14th, 2018 PRESENT: Supervisor John Kaminski, Deputy Supervisor Jereme Stiles, Board Members Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrible and David Coish Camden Group, Doug & Jenae Withey W2Operators, Highway Superintendent Britt Morse, Sandy Price County Legislator, Teri Pelton Virgil Youth Commission, Wes Kryger Greek Peak, David Forehand Reigning Miracle Ministries, Lori Megivern, Kristy Buchalla, Sue Connelly, Bob and Chris Applegate, Scott and Lisa Snyder, Anne Doyle, Linda Marsh, Gene P. King Sr., James LeFever, James and Sharon Sanford, Corena Morse, Abby Albright, David Gower, Niels and Mary Schultz, Eric and Ellen Fitchette, Matt Sherman 6:15 Public Hearing: Local Law #3: Town Clerk Van Donsel read the legal notice that was posted at the Virgil town hall and was published in the Cortland Standard. Supervisor Kaminski said that there was a public hearing held last month, however there i s one change to the local law, putting an expiration on it. So, the board decided to hold another public hearing. Supervisor Kaminski asked three times if there were any comments and there were none. Deputy Supervisor Stiles motioned to close the hearing. Member Denniston second the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Supervisor Kaminski said that the regular meeting will commence at 6:30PM. Town Clerk Van Donsel suggested that he announces that comments on the school is on the agenda, but does not start at 6:00 PM, the Cortland Standard was incorrect. Kaminski said the Board will take care of some business and then move to the discussion on the school. 6:30 PM –THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. DISCUSSION ON THE CLOSING OF VIRGIL ELEMENTARY SCHOOL: The discussion on the closing of Virgil School commenced. Supervisor Kaminski said that the Board of Education voted to close the Virgil Elementary School. He said that the school will operate for one more year than it is slated to close. He said that the building will then be empty. Kaminski said that he wants input from the community on what they would like to do. Does the community want to take the building over? He said that there are heating, maintenance and insurance costs on the building. He is looking for ideas on what the building can be used for. He said that if you have any ideas, submit them to the Town Clerk. He said that this is going to affect the tax base. He feels bad about the situation. He said that both Virgil and Parker are slated to close. He said that the rumor mill is running rampant. He was told that there were agreements made between Virgil and Cortland during the merger. He said that the Board has requested the documents from the school by using the Freedom of Information Law. They are looking for the minutes from Virgil school board and the original merger document. They are looking to see what deal was cut years ago. Gary Pelton, said that he is in deep trepidation with money involved with the Town taking over the school. Pelton wants to see a concrete plan on how we will be moving forward. Pelton wants to hear from the community as well. Chris Applegate said that Truxton purchased the building for $55,000 and they had a benefactor that bought the building and pays for the utilities and the maintenance. They are using some of the building for businesses and they are renting out the classrooms and they do fundraising. She said that it’s a lot to take on. Linda Marsh says she does not want to see the town of Virgil take over the building. She wants it sold. Fitchette asked If the town doesn’t take action, how much say will we have in what happens to the building? Kaminski said none. Do you want section 8 housing in the middle of Virgil? Besides it’s going to be an astronomical cost to convert that building into apartments. It’s going to cost millions of dollars. He wonders if a business would want to be in the Town of Virgil? Looking for ideas. Bob Applegate asked if the town can acquire it? Kaminski said that he doesn’t think that anyone is going to want it. He thinks that the school will be stuck with it. Lori McGivern said that taxes are going to go up, because once the community school is gone people aren’t going to move here. She said that some have already put their houses up for sale. She guarantees that we’re going to see a brand-new building project that will put all the kids in one building and have a puppy mill type of education. Kaminski said that this is a trend, they close schools and then 2-3 years later they build a new building or they have to build on. McGivern said that after Pomeroy closed they built on to all four of the remaining buildings. Bob Applegate asked if there was an analysis done on that. Kaminski said no. He said he doesn’t know how Virgil will weather it. He said that young families aren’t going to come to Virgil with families of young children. Sandy Price said that her son has a friend that bought land on Clute road, now he is selling the property. He was going to build a house there. She said we are just seeing the beginning of what’s going to happen. Price wants to see the decision revered, she believes in community schools and she supports Virgil 100%. However, if this decision can’t be changed, then she is hoping the Virgil Town Board Meeting June 14th, 2018 2 | P a g e town can acquire the playground as a park. It is valuable to the community. Abby Albright said that the district is looking to sell Parker to the Cortland Christian Academy. Has Virgil reached out to them to be proactive? Kaminski has discussed some things with Mr. Hoose, but he needs input from the community. Albright wanted to know if they are going to communicate with the town. Kaminski said that Hoose wants to meet with the town. Deputy Supervisor Stiles said at this point anything can happen. We all voiced our opinion. Chris Applegate said that there is a rumor going around that there will be a jail put in Virgil. Sandy Price said absolutely not. Supervisor Kaminski said that there is an agreement that was made between the Virgil Central School and he has been told from some of the older folks in the community that there were some expectations that were guaranteed. Lori McGivern said that she thought that because it was a different board, this board wouldn’t be held to that . Kaminski said that there are things done in meetings and there are things done in a contract. Kaminski said that the Town is going to FOIL the merger agreement to find out. He thinks there may be a signed agreement. He said that he is going to have it here at the Town Hall. Bob Applegate asked who owns the building? Lori McGivern said that the school district owned the old bus garage and wood shop. She was wondering how they were deeded to the fire department? It was stated that the Green building was deeded back in the seventies. Stiles said that he is hoping that the FOIL request gets some things cleared up. Resident Mary Schultz said she is devastated by the closing of the school. She said that when anybody looks for a house, they always look for a good school. She was wondering if there was a way to start a charter STEM school. She felt this would attract people to move in to the community. Kaminski asked if they thought that the school wants competition. Applegate asked why we should consider what they want. Town resident Christy Buccalla was concerned with the notion of the town taking over the building and she wouldn’t be in favor of a charter school. Member Pelton said that the building is the center of the town he is concerned that the town may not have a choice on who buys it. Kaminski said that the school district has five days to comply to the FOIL request. Applegate is wondering if the building actually belongs to the Town of Virgil. Kaminski feels that these building won’t sell and he feels that the district cares about the communities. He said that the school board meetings should have been packed with residents against the closings. He said that they had 10-12 people there. He said that the last time they tried to close Virgil there were 400 people there. Applegate said that it’s going to be a 45-minute bus ride to get kids. Kaminski said that nothing is finalized on the grade configurations. It was stated that with 3 elementary aged children they could end up at three different schools. Kaminski said that the School Board will be voting on the grade configurations on Tuesday June 19th. Stiles said that he went to the meeting the night they closed the schools. He said that there was only a handful of people at the meeting. He said that the board was waiting two additional weeks for more input but, he doesn’t think they want input from the community. He feels it has been a dog and pony show from the beginning. Ann Doyle feels that they have no plan and that they haven’t even started. She said that they mentioned Gloversville and three other districts that did this, however she doesn’t feel they did the research. She said that it isn’t like they haven’t fibbed before. She said that surrounding schools have had closed door meetings about redrawing their lines, she said that someone is going to want our tax dollars. Kaminski said that we are a big generator of taxes. Sandy Price said that both Superintendents from both schools would have to agree. She said it may be desirable for one district, but hard to believe another would be giving up the tax dollars. It was stated that due to low enrollment, they have redistricted Virgil lines to balance classrooms in other schools and they have taken our children to balance their classrooms. Kaminski said that they have been made aware of that. Kaminski said that they pulled Virgil kids and put them in Barry. It was stated that they should be brought back to our community school. Chris Applegate said that the Town has strict zoning laws and that anyone looking to purchase the building will have to come to the town for approval. Arielle Brown said that just yesterday the PTO was told by the Principal of Virgil that they are going to take away the playground equipment. It was stated that the PTO donated some of it. The school doesn’t want the playground itself, they plan on tearing it down piece by piece. Brown said that if they are going to close the school, please let us keep our playground and the walking trail. She said that no other playground in the district has a walking trail. She said knowing that you can see our children playing on the playground while walking is invaluable. Highway Superintendent Britt Morse asked who was going to maintain it. He said that the highway department doesn’t have the time to do it, they would have to hire another man. Brown asked the PTO to put some of the money aside for upkeep of the playground. Pelton felt it is a priority to keep the playground and the walking trial. Longtime resident Jim Lefever said he’s lived in Virgil since 1943. He said that the school and fire district are the backbone of the community. He said there are many things that draw people to Virgil, but the Fire district and the school are the main ones. He said that Virgil Fire District has lost area to Cortland. He said that they have taken 90% of our taxes to Cortlandville. He said that he’s always been proud of the Virgil school. Virgil Town Board Meeting June 14th, 2018 3 | P a g e Neils Schultz said that if the building is no longer a school will it generate taxes if a private entity buys it. Kaminski said that If a private party buys it, it goes on the tax roll. Eric Fitchette asked if was legal for a private entity to purchase the property. Kaminski said that is why we need to get the paperwork and the minutes from the original merger and see if there was something said or agreed upon. It was stated that there is a petition being sent around. Lori McGivern said that Don Chew drafted it has been taken to two retired teacher groups. They need 2000 signatures to get it to the governor’s office. They are concerned with the overcrowding of the schools and there could be a change in their funding. McGivern is pretty sure what will happen is the school can then ask a brand-new school. This will result in a puppy mill type of education losing the community pride, losing teachers knowing every student and every parent. She feels it will be more like a manufactured education. Kaminski said that the board will be discussing this at a few more board meetings. Linda Marsh asked if residents will have a vote in what happens or is Kaminski assuming that the Town board has the authority. Attorney Snyder said that the decision may be subject to a permissive referendum. Kaminski said that the Town has to talk about the building, he knows people are very bitter. He says that the town needs to look forward. Stiles said that they are not looking to take it over the building and make it a burden on the tax payers. Ariel Brown asked if they have to sell it to the highest bidder. Kaminski said that municipalities can meet and discuss this or it can go out to bid. He said that the school can sell it to the town for a dollar, however If they choose to go out to bid , they need to take the highest bidder. There was some discussion on making the meetings more known. Lori McGivern asked if it can be put on the sign at the four corners. One resident said that it is really important that only facts are shared. She felt that we all need to be really cautious about the information that is being shared. She said that she was unsure about the information about the playground equipment being fact. Corena Morse said that the Principals at both Parker and Virgil were sharing the information about the playground equipment. They told their PTO’s that the equipment will go to the other buildings. Sandy Price said that there is a sign that the Youth Commission can use to notify people. There is the E-News Letter and E- mail notification. Town Clerk Van Donsel said she sent out an E-mail. Stiles said that the Town Board meetings are the same time every month, the second Thursday at 6:30 PM. Matt Sherman asked if the town board has gauged interest with Marathon or Dryden. He asked if there was something that might emancipate us from Cortland, he wants to see the building remain a school and he wouldn’t mind it remaining open with another district. THE REGULAR TOWN BOARD MEETING COMMENCED AT: 7:15 PM RESOLUTION #18-062 APPROVAL OF MINUTES Draft of the Regular Board Meeting Minutes dated May 10th, 2018: Member Stiles moved to approve the minutes for May 10th, 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None Abstain: Stiles Draft of the Special Board Meeting Minutes dated May 21st, 2018: Member Stiles moved to approve the minutes for May 21st, 2018 with one correction. Member Snow seconded the motion. Vote: Ayes -Members Pelton, Snow and Kaminski. Nays-None Abstain: Denniston RESOLUTION# 18-063 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR MAY 2018 NUMBER 06: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 157-191 in the amount of $31,245.77. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND FOR MAY 2018 NUMBER 06: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1110-1135 in the amount of $79,796.66. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Pelton had a question on bill #1115 for Carson Rentals, as the bill wasn’t attached. Britt Morse said that the work was completed and he wasn’t sure why the bill wasn’t attached SEWER DISTRICT #1 FUND FOR MAY 2018 NUMBER 06: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2046-2060, in the amount of $11,021.83. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR MAY 2018 NUMBER 06: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3028-3033 in the amount of $8,655.07. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Virgil Town Board Meeting June 14th, 2018 4 | P a g e MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR MAY 2018 SHORT FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in long form for May 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None SUPERVISOR’S MONTHLY REPORT FOR APRIL 2018 LONG FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in long form for April 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None SUPERVISOR’S MONTHLY REPORT FOR MARCH 2018 SHORT FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in Short form for March 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT FOR MAY 2018: Member Stiles moved to accept the Town Clerks Monthly Report for APRIL 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTORS CLOSING REPORT FOR 2018: Member Stiles moved to accept the Tax Collector’s closing Report of 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None 96.15 taxes paid. 134, 484.41. SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group. Scherrieble said that everything was all good. He said that he did want to discuss the sludge tank. He said that it needs to be replaced and it is expensive around $80,000.00 for a new tank. He would recommend and relocating it as well, as the current location is horrible. He said that the tank is the original tank from the 80’s and the town is on borrowed time. One board member said that the town only has $44,000 in the reserve fund. Member Pelton said he would like to take a look at it. Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug Withey reported that they are purchasing a surge relief valve. He said that 150 tsi of pressure is coming back to the building at the pump house. He is concerned that if there is a power outage that the water rushing back will have something like 155 lbs of pressure and something has to give. He said that it’s going to cost around $4200.00 for a new valve. Withey said that he sent the quote a couple months ago. Kaminski told Withey to write a bid spec as they are going to have to go out to bid. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon. Supervisor Kaminski said that Kevin had to go to a funeral and that he will be out of town for a few days. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price reported that she has nothing further to report other than what she reported in her written report. She said that she will stick around for worker comp and sales tax discussion. Kaminski said that he would like to discuss the jail. Price said that the jail is a serious discussion and they are looking into the possibility to the alternative to incarceration on some crimes. She feels that moving forward, she doesn’t believe that they are interested in building a new jail. Kaminski said he toured the jail and he measured the lots in the back of the jail and the cost to buy the two houses. He would like to see them hire an engineer to see how much it would cost to build on. Price said they are looking into Virgil Town Board Meeting June 14th, 2018 5 | P a g e that. Stiles asked because there has been a decision made not to build a new jail, will they be looking into putting the donated land back on the tax roll? He feels that this land brings in a tremendous amount of taxes. Linda Marsh said the county was 41 million in debt, and she was wondering the status of that. Price said that the county has not surpassed the 40-million-dollar mark. She said that there has been no more borrowing. Price said that they have been looking into staffing, reviewing every position on many different levels and they have been told to stay within their budget. She said that this is heavy on people’s minds. Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Pelton reported that the before and after school program had a celebration for Linda Hall’s 35 years of dedication. She said that they appreciate all she has done. She said that they don’t have all the finances done. She said that she doesn’t see any outstanding debt. Pelton said that with possibility of Virgil closing they may try to merge with the Virgil PTO volunteers. She said that it might be an issue if they don’t have a building. She said that maybe the youth commission can evolve into a family commission. She said that they need more than 4 people to be involved. Perhaps we can put it on the website to generate some ideas. Pelton said that the new treasurers will be Sue Connolly and Cornea Morse. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger was present. Member Pelton said that there were some concerns with folks trying to get in touch with Hope Lake. Kryger said that they are aware of the situation and they are working on a better access for information and park hours. He said that they set up separate phone line. He said that they had some issues with the phone line. He said that It is fixed now and it is a separate number. He said that they bought an answering machine. Pelton was wondering if the town can purchase more beach sand. Member Stiles wanted to know how much more sand they need. It was stated about half of the amount that was purchased last time. It was stated that the town bought 100 tons for $9600 last time. Stiles said that they had to wait six to eight months to get it last time and it came from New Jersey. Kryger said that the Park has been open with limited participation. He said that the Swimming area has not been clear enough to swim. He was hoping that the coming weekend it will be open. He said that the water has been tested and its fine, but it’s just not clear enough to swim. Pelton said that they talked about getting a grant. He is looking for the original number from the first grant. Attorney Snyder said that they will track it down. Pelton said that he wants to get together with Highway Superintendent Britt Morse to go over the work that needs to be done at the park. Pelton is looking for a more permeate budget for the park. Member Stiles motioned to accept the Hope Lake Park oral report. Member Denn iston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None HIGHWAY DEPT. SUPERINTENDENTS REPORT: Britt Morse was present and submitted a written report. Member Denniston asked Morse how much longer the road material will last. Morse said that they have worked on three major raods. He thinks that they will have enough of the major crush for part of next year. He said that they worked on Clute road and Van Donsel road and it’s almost gone. He said they are now changing to the roads that need oil and stone. Clute Road, West River Rd. and Stafford Rd. will not be done this year. They will be scheduled next year. They are looking to concentrate on the dirt roads. Morse said that they are only able to work on roads every five years. Member Stiles motioned to accept the Highway Supervisor report. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. OLD BUSINESS RESOLUTION #18-064 APPROVAL OF GREEK PEAK SETTLEMENT AGREEMENT: Member Stiles made a motion to approve the settlement with Greek Peak. Member Snow seconded the motion. Discussion: Attorney Snyder said that he is good with it and it was recommended by the special council that the Town hired. Vote: Ayes-Members Snow, Denniston, Stiles and Kaminski. Nays: None. Supervisor Kaminski said that a copy of the settlement will be on file with the town clerk once it is all settled. RESOLUTION #18-065 LOCAL LAW #3 OF 2018 REIGNING MIRACLE MINISTRY, LLC: Member Stiles motioned to approve Local Law #3 of 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Virgil Town Board Meeting June 14th, 2018 6 | P a g e UPDATE ON WORKER COMPENSATION: Legislator Sandy Price said that communications have improved greatly. They are meeting on a regular basis and they are keeping the lines of communications open. Member Denniston said that they meet on a quarterly basis. He said that they are moving forward on training and looking at target areas. Price said that Denniston has been a very conscientious and a fine member. She said that Matt represents some other towns as well. Denniston said that they have been meeting on a monthly basis. The final bill will be going out soon. Price said that the amount shouldn’t be drastically different than last year. DISCUSSION ON SALE TAX REVENUE: Supervisor Kaminski said the legislator and the towns have met and are throwing ideas around. The proposal that the legislator’s committee gave will short the towns. Kaminski said that each town is looking into how much they will be short. He said that the city is going to be $600,000 short. He wishes that the sales tax committee would be clearer. Stiles said that he was at the meeting where the towns and villages were in agreement with what the presented, however the Legislature said no. Price said that they did modify some items, but they still voted it down. Price said that she thinks there will be a modification. She said that she presented something but they didn’t approve it. She is hoping that cooler heads will prevail and that they will come to an agreement with less animosity. Kaminski said that the sales at distribution budget is $600,000 to $725, 000 surplus, they use that money to put back in the budget . In 2016 and 2017 there was a surplus. Stiles said that trend is going away. Now the 1st quarter is down $90,000. In the past three years there has been a surplus, but it used it to offset costs and taxes. They have been throwing numbers back and forth and percentages. They need to see the dollar amount. Stiles asked Price what the plan is now? Price said that the sales tax committee approved a plan. She said that she E-mailed it to the board. She said that the plan will go to budget and finance department on Tuesday. She doesn’t think it’s going to hold. She feels there still needs to be modifications. Stiles asked if the county has a plan. She said that they planned to use the money for the jail, debt repayment and communications. They were going to use 1 million for the jail, $400,000 to pay back dept and $200,000 for emergency communications. OPEN BIDS FOR STAINING THE PAVILIONS AT HOPE LAKE PARK: There was only one bid received from Apex Painters. The bid was for $3840.00 and it met the bid specs. Pelton said that he met with the painter and he seemed to have some suggestions on improvements on the specs. The project is for staining 9 small picnic table pavilions and the steps and railings. Pelton said that it is everything that got left out of the last project. RESOLUTION #18-066 APPROVE BID FROM TO STAIN HOPE LAKE PARK BUILDINGS: Member Pelton motioned to accept the bid from Apex in the amount of $3800.00 to stain the Hope Lake Park Pavilions as presented. Member Snow seconded the motion. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. NEW BUSINESS RESOLUTION #18-67 SURPLUS OF TOWN ROLLER- HIGHWAY DEPT.: Supervisor Kaminski said that they are looking to surplus a roller from the highway department. He said that the celluloid had to be rebuilt. He said that they had it running. They have been using one from the Town of Harford for a couple weeks. Morse said that most of the time they can borrow one. Morse said that they only use it 8 days out of the year. Morse said it’s easier to rent or borrow one, then to maintain one. Member Stiles made a motion to approve to surplus a roller from the Town’s Highway Department. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. DISCUSSION ON CHANGING THE ZONING LAW TO ATTRACT BUSINESSES TO THE TOWN: Supervisor Kaminski said that the board has been discussing to allow small business in our agricultural zones. It was stated that it would require a special permit according to Attorney Snyder. Over the last few months some folks have approached the board wishing to operate a small business in an ag district. One of the ideas was a wedding barn/ event center. Neither of those businesses would be allowed under the current zoning law. Attorney Snyder said that if the board wishes to amend the zoning law they would have to have draft a local law. Snyder wanted to know if the board wished to have him proceed in drafting a local law. Member Stiles made a motion to have Attorney Snyder proceed in drafting a local law to amend the towns zoning law. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None Virgil Town Board Meeting June 14th, 2018 7 | P a g e RESOLUTION #18-068 SET SALARY OF DEPUTY TOWN CLERK: Supervisor Kaminski said that Town Clerk Van Donsel has hired a new part time deputy Makenzie Morgan. Kaminski asked for a motion to set her salar y at $12.00 an hour. Member Denniston wanted to make sure that it was within the budget. Member Pelton made a motion to set Makenzie Morgan’s salary at $12.00 an hour. Membe r Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None DISCUSSION ON POSSIBLE OVER-CHARGES ON TOWN’S ELECTRIC BILL: Supervisor Kaminski said that he received a call from a company that claimed they had information that the town was over charged. The company said that they received their information from National Grid. Kaminski called National Grid and they said they do not give out that information, so he believes it was a sca m. ACCEPT THE DONATION OF LAND ALONG THE TIOUGHNIOGA RIVER: Supervisor Kaminski said that there is three acres along the Tioghnioga River. He feels that the town could turn it into a park, fishing area and or a boat launch. He said that Mike Ten Kate is looking to sign it over to the town. Member Stiles wanted to know if there were any deed restrictions. Kaminski said that the didn’t believe there were any stipulations. Ten Kate would like to see it as a park, however it is a straight gift. Some of the board members said that they will walk down there. Kaminski said that the town could put in a parking lot, boat launch and picnic tables. Attorney Snyder said that the town has to do an environment assessment. He said that once the land is turned into a park the town can’t take it out of that status. RESOLUTION #18-069 ACCEPT THE RESIGNATION OF GARY WOOD FROM THE PLANNING BOARD: Gary Wood would like to resign from the Town’s Planning board for personal reasons. Member Stiles made a motion to accept Gary Wood’s resignation. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kamin ski. Nays: None RESOLUTION #18-070 APPROVE THE APPOINTMENT OF PLANNING BOARD ALTERNATE DALE TAYLOR AS FULLTIME MEMBER: Planning Board Alternate Dale Taylor expressed an interest in serving as a full-time member of the Virgil Planning board. Member Stiles made a motion to approve Dale Taylor to finish Gary Wood’s term on the Planning Board. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #18-071 APPOINT NEW PLANNING BOARD ALTERNATE: TWO CANDIDATES: There were two applicants that applied as the Planning board Alternate, David Gower and Denise Schultz. David Gower was present and he said that he had been to a couple solar meetings. Supervisor Kaminski asked Gower if he owned a business out of his house. Kaminski asked what type of business he is operating. He asked when the business is open. Gower said that he has a consulting firm and that he works out of his house. Gower did say he has an office in Binghamton. Kaminski said that they will meet with the two of them. He said that they will set up interviews. Pelton and Stiles volunteered to do the interviewing. RESOLUTION #18-072 APPROVAL OF SHARED SERVICES FOR CODE AND ZONING ENFORCEMENT WITH THE TOWN OF HARFORD: Member Stiles said that the town is looking for input from Attorney Snyder on having shared services for the code and zoning officer between Virgil and Harford. Right now, the code officer is shared with Caroline and Harford and Richford. He is looking to move closer to home. Harford is looking to move their code officer back to Cortland County. Town of Harford asked if they could share with us and work out of the Virgil office. Stiles said that it’s not going to cost any more. Harford’s money will be spilt up and they will pay us. They will use our offices. Stiles said that it will count as shared services for the state. He said that the Town of Harford is ok with it. We will bill them monthly. Member Stiles made a motion to approve shared services of the Code and Zoning Officer with Harford as presented. Member Pelton seconded the motion. Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None FURTHER DISCUSSION: Linda Marsh said that town resident JR Tyler restores and repairs sound systems. She said she could give the town his phone number. Highway Superintendent Britt Morse asked the board if Dan the Snake man can perform little skits at Hope Lake for his business. He sent copies of his business information. Member Stiles said that he has a bunch of snakes. Supervisor Kaminski said that people can’t use town property for business purposes. Attorney Snyder said that doesn’t think the two situations are the same. He is not advertising. He plans on using the land behind Hope Lake. Kaminksi said that the town only owns 20 feet into the woods. He said that the State of New York owns it. Virgil Town Board Meeting June 14th, 2018 8 | P a g e With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:15 PM. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk TOWN OF VIRGIL, NEW YORK JUNE, 2018 and payment of which are otherwise provided for by Law:by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 1 DECALS 1.38 7 CERTIFIED COPIES 70.00 71.38TOTAL TOWN CLERK FEES A1270 66 PHOTO ID FEE 573.00 5 HOPE LAKE ID 5.00 578.00TOTAL A1270 A1670 2 POSTAGE 20.00 20.00TOTAL A1670 A2544 49 DOG LICENSES 447.00 447.00TOTAL A2544 A2590 9 BUILDING PERMITS 2,440.00 2,440.00TOTAL A2590 A2655 56 PHOTOCOPIES 14.00 14.00TOTAL A2655 A2770 2 MISCELLANEOUS 610.00 610.00TOTAL A2770 JUNE, 2018 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 4,180.38PAID TO SUPERVISOR FOR GENERAL FUND 23.62PAID TO NYS DEC FOR DECALS 51.00PAID TO AG & MARKETS FOR DOG LICENSES 4,255.00TOTAL DISBURSEMENTS JULY 11, 2018 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI TOWN OF Virgil Roll Sec. 5 & 6 taxes that County Treasurer collects (if any) $ 246,709.87 State Lands that County Treasurer collects (if any) $ 27,739.70 SUMMARY OF HOW WE WILL SETTLE IN JUNE Amount on Warrant $ 3,495,333.30 Plus Increase in Warrant (if any) $ 0.00 Minus Decrease in Warrant (if any) $ 0.00 Minus total paid to Supervisor (if any) $ 915,938.02 Minus total paid to Treasurer prior to June appointment (if any) $ 2,140,000.00 Minus amount Roll Sec. 5 & 6 paid to Treasurer (if any) $ 245,114.80 Minus amount of State Lands paid to Treasurer (if any) $ 27,739.70 Minus the total amount of returned taxes (base tax only) $ 134,498.88 Minus Collector’s mailing fee for Second Notice letters $ 180.00 Minus amount paid to Treasurer at appointment in June (if any) $ 31,616.34 Minus unpaid Time Warner taxes paid to Treas. at Appt. in June (if any) $ 0.00 Minus Interest paid on Corning Natural Gas $ 245.56 BALANCE (using this formula it should always be zero) $ 0.00 Monies collected for letters sent out in May (Total) $ 86.00 Interest from Bank $ 59.79 Money Collected in Late Fees $ 8,550.62 Payment to Supervisor in July $ 8,696.41 9008 State Rte. 13 Phone 315-245- 4444 Camden, NY 13316 Fax: 888-907- 3020 info@camdengroupusa.com July 5, 2018 Town of Virgil, Wastewater Treatment Plant Operations for June 2018 Wastewater Treatment Facility Average daily flow (Million Gallons / day) .018493 Sampling BOD influent 396 BOD effluent N/D Permit limit 15 TSS influent 3940 TSS effluent 4.0 Permit limit 15 NH3 influent N/A NH3 effluent .12 Permit limit 2.0 Chlorine Residual N/A C12 effluent .29 Permit limit .35 Fecal N/A Fecal effluent 71.7 Permit limit 200/400 Ø #1 Aerator is still in shop being repaired. Pump company is a little behind. When arrives it will be installed asap. Then number 2 will go out. Ø Facility wasted approximately 43,500 gallons of sludge. No sludge sent out this month. Ø Camden Group is still working on Quote for new sludge tank. We do believe concrete would be more cost effective. Ø Cleaned Oxidation Ditch walls throughout the month. Ø Performed PM on all equipment as required. Ø Performed housekeeping. Ø The facility is performing well within summer permit. Ø All lawn maintenance is done. Mowing and trimming facility weekly. Ø System looks great. 131 Port Watson Street, Cortland New York, 13045 Office: 607-753-1477 Fax: 607-753-1479 www.w2oJenae@outlook.com July 9, 2018 Mr. John Kaminski Town of Virgil Supervisor 1176 Church Street Cortland, NY 13045 Re: June Operations Report for the Town Water System Mr. Kaminski and Virgil Town Board Members, All samples for this month came back normal. We mowed inside the well pen. We read water meters for the quarter in the first week of July. There was an issue logging into the software due to a bad system update. The issue should now be resolved. Sincerely, Jenae Withey LEGISLATORS REPORT FOR JULY 2018 Dwyer Memorial Park at Little York Lake is open and waiting for your enjoyment of ball games, picnics, boating, hiking. The wading pool is open seven days a week from 11-7. It's your county park and close to home so please enjoy it. The annual fireworks there will be on July 3rd. Save the date: Veterans Service Officer, Carl Bullock, will be at the Virgil Town Hall on July 23 from 9:30-12 to meet with anyone who has requests, questions or needs assistance on veteran’s issues. A wonderful opportunity. Another save the date and plan ahead: household hazardous collection waste day is scheduled for September 22 at the county landfill. The county tax foreclosure auction included 24 properties which sold for a total of $524,700.00. They are all back on the tax rolls. There were three in Virgil and one in Harford. Sales Tax Contract: It has expired and been extended until the end of the year so everything stays the same for now. Discussions and meetings have been held. Several proposals have been presented including one by yours truly. The committee did pass one that subsequently was amended when it went to the Budget and Finance Committee and that version then went to the full Legislature where it passed. I voted yes because of several reasons: the response I received from my town supervisors was supportive, it was reported that most if not all towns in the county supported it, figures using present figures that were shown to me were a slight increase to the city and a slight decrease to the towns and villages with an increase to the county, and finally it seemed like a reasonable compromise. Discussions have been had and resolution to distribute off the top monies to be used for the jail, debt reduction and emergency communications was withdrawn after a number of differing opinions were expressed. A resolution designating casino proceeds of $243,807 was put in the jail repair/renovation/construction account. The Judiciary and Public Safety Committee is exploring an opportunity to do a study over a six-month period at no cost to the county for a jail reform technical assistance plan. Also renovating and building onto the present jail will be explored by a firm at a cost not to exceed $80,000. They are making sure no stone is unturned. More later..... The County Administrator position is being advertised. Although the job description needs to be updated and there is no money in the budget to fund this position, support staff and other related expenses; this action passed. I voted no. Another example of putting the cart before the horse. More on this later also.... I was honored this month to be appointed to the Budget and Finance Committee and to receive the League of Voters Alice Walker award for leadership, community service and justice. On a personal note I continue to get good doctor reports. A banner month! The Sandra L. Price Legislator Perseverance Award was presented to Emma Workman. It is given to a dedicated and hardworking graduating sixth grader at Virgil School in recognition for outstanding effort to overcome any and all obstacles. My advice is "Never stop trying!" I am soliciting nominations for the Legislator Good Neighbor Award. Please let me know who you think should be recognized. Thanks! Results next month. Is there anything I should be aware of or doing? Quote for the month: A Rule by John Wesley Do all the good you can, by all the means you can, in all the ways you can, in all the places you can, at all the times you can, to all the people you can, as long as you ever you can. Sandy Price County Legislator for the Towns of Virgil and Harford, District #14 1189 Church Street, Virgil, NY. 13045 Home-835-6711. Cell-423-1019 sandyprice@frontiernet.net 1 virgilhall@frontiernet.net From:Sandy Price <sandyprice@frontiernet.net> Sent:Friday, June 22, 2018 8:13 AM To:John Kaminski; Alane Van Donsel; Jereme Stiles; Matt Denniston; Eric Snow; gary pelton; Pat Snyder; Brett Morse; Michelle Tottey Morse; Dave Stoner; Daryl Cross; Todd Loope; Karen Lynn Snover-Clift; Jennifer Fox; Jack Holcomb Subject:Sales tax Sales tax Last night the sales tax proposal was passed. I have received projected sales tax figures using the most recent amount received. It is assuming that revenues stay the same. It usually goes up 1-3%. I can only recall once that it did not reach projected amount. Phase 1 January 2019- December 31,2023 Harford-$270,400.41 Virgil-$693,484.46 Phase 2 January 2024- December 31,2028 Harford-$264,370,24 Virgil-$678,028.92 Any questions please let me know. Sandy Sent from my iPad Before and After School Final Report of Finances July 9, 2018 1st Quarter Report Summary- Payroll- $6991.93 FICA- $534.88 Total Payroll- $7526.81 (paid check # 135) Income- $6310 2nd Quarter Summary- Payroll- $4970.40 (includes $2000 severance pay to Linda) FICA- $380.24 Total Payroll- $5350.64 (paid check #140) Income- $4511 2- $500 severance checks still owed to Linda Hall Outstanding Bills owed: Adam and Tina Brown- $122 Loni Donahue- $48 (607-745-0096) Jennifer Harris- $80 (607-227-6447) Emily Salino- $71 (607-220-9634) Kate MacDowell- $40 (714-717-8638) Dan McConnell, Tonya Proulx- $54 (607- 423-6595, 607-342-2544) Heidi and Bill Turner- $119 Chris and Jennifer Larkin- $450 (this has not been collected from the 2016-2017 year to my knowledge) Checking balance to be transferred to Youth Commission account- $24,712.18 Town Highway Superintendents Monthly Report It has been a productive but busy month at the Highway Dept we got all of our dirt roads ready for oil and stone and most of our culvert pipes replaced. All the roads that will be oil and stoned this year are getting there final touch ups this week and next and will be surface coated by the end of July. We put our first coat on Vandonsel, Congden, and Clute to keep the dust down and hold together because of the amount of traffic these three get consistently. We received our low boy and it has been put to use already and will be a big help in the future. The 2007 International Dump truck will be back at the beginning of next we and Caskey’s has been working hard to fix the problem with the 2013 International tractor. I met with Gary and looked at some work to be done at hope lake and come up with a plan to fix some drainage/ ditch problems. I also spoke with Dale Taylor about doing some oil and stone at the cemetery, along with the parking lot at the town hall. Our next project will be coming up with a plan to fix the wall at the transfer station I have spoke to a few companies about driving pilasters and hope to be getting numbers soon to fix the wall for good. Any other concerns please let me know Britt Morse Town of Virgil Highway Supt. DIESEL Highway Department Fire Department TOTAL Recorded Used 1,501.4 gallons 95.4 gallons 1,596.8 gallons Actual odometer reading 1,497.7 gallons 96.6 gallons 1,594.3 gallons Difference of +3.7 gallons -1.2 gallons +2.5 gallons Starting Odometer On 6/13/2018- 106,346.2 On 6/13/2017- 2,818.5 Ending Odometer On 7/11/2018- 107,843.9 On 7/11/2018- 2,915.1 Gasoline Highway Department Fire Department TOTAL Recorded Used 226.9 gallons 90.8 gallons 317.7 gallons Actual odometer reading 226.2 gallons 90.8 gallons 317.0 gallons Difference of +0.7 gallons -0.0 gallons +0.7 gallons Starting Odometer On 6/13/2018- 34,698.5 On 6/13/2018- 1,253.3 Ending Odometer On 7/11/2018- 34,924.7 On 7/11/2018- 1,344.1 Equipment Spending Sheet Grader Badger Water Truck Roller Brush Mower 1,226.36 2,711.02 1,060.44 4,673.94 449.91 79.99 1,226.36$ 2,711.02$ 1,060.44$ 4,753.93$ 449.91$ Equipment Spending Sheet Force Feed Loader Column1 12.41 2017 Cost 24.74 January 287.78 February 91.09 March April May June July August September October November December 416.02$ Total cost to date Truck Cost Worksheet 2007 International 2012 International 2015 Westernstar 2018 Westernstar Column1 16,068.35$ 4,779.16$ 325.69$ -$ 2017 Cost 105.00$ 1,488.58$ 367.58$ January 947.86$ 407.70$ 125.00$ February 684.77$ 115.63$ March 77.28$ April 161.74$ May June July August September October November December 16,068.35$ 6,516.79$ 2,576.62$ 492.58$ 2018 Cost to Date Truck Cost Worksheet 08 Silverado 1 Ton Dump 12 Silverado 14 Silverado 13 International T.S Column1 1,530.39$ 2,770.18$ 2,405.08$ 1,125.67$ 2,407.26$ 2017 Cost 140.83$ 53.84$ 194.40$ 194.40$ 678.07$ 29.72$ 40.70$ 14.04$ 492.20$ 38.40$ 69.39$ 103.36$ 651.23$ 38.98$ 921.82$ 102.20$ 375.14$ 218.22$ 765.10$ 39.47$ 396.46$ 455.96$ 1,461.86$ 84.62$ 1,912.00$ 2,968.08$ 6,038.79$ 2,069.47$ 4,810.65$ 2018 Cost to Date TOWN OF VIRGIL PROPOSED LOCAL LAW #4 FOR THE YEAR 2018 Section I The Town of Virgil Zoning Law, Local Law No. 1 of 2007, as amended, is hereby further amended as set forth below: Section II Virgil Zoning Law Section 105, entitled Definitions is amended to add the following definitions: Event Center: A building, structure, or location with the primary purpose of hosting events such as weddings. Small Service Contractor: A construction or service contractor employing fewer than four (4) people not owners or residents of the property engaged in construction, plumbing, heating, electrical, landscaping, refrigeration or similar trades or occupations. Section III Section 535, entitled “Uses Permitted With A Conditional Use Permit From the Planning Board” is amended to add ”K. Event Center,” and “L. Small Service Contractor.” Section IV The minimum road frontage for new lots without public water and public sewer in the Neighborhood Residential (NR) and Agricultural Residential Conservation (ARC) Districts is hereby reduced from 350 feet to 300 feet. Section V A new Section 628 is hereby added to Article VI as follows: Section 628 Event Center A. Where an event center is allowed by conditional use permit in the NR and ARC districts the minimum lot size shall be 20 acres. B. The minimum set back of an event center building from the property line shall be 650 feet. C. The hours of operation shall be limited to 8 a.m. to 10 p.m. Section VI This Local Law shall take effect immediately upon being filed by the Secretary of State. Legal Notice Town of Virgil Notice of Accepting Bids for a Pumphouse Pump The Town of Virgil is accepting bids for: 1-Supply and install a surge relief valve and associated fittings, piping and transitions per drawing 2-Replace 6” meter strainer as indicated. Bid specs can be viewed on the Town of Virgil website at www.VirgilNY.org or they can be obtained from the Virgil Town Clerk during regular business hours. Bids will be received in a sealed envelope marked “Water Treatment Plant Improvement Bid” until 1:00 pm, July 20, 2018 and opened and read aloud at a special Town Board meeting to be on July 23, 2018 at 5:00 PM, at the Virgil Town Hall 1176 Church St. Cortland, NY 13045. By Order of The Virgil Town Board