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HomeMy WebLinkAbout04-12-2018 Town Board Meeting Agenda PacketTOWN OF VIRGIL REGULAR TOWN BOARD MEETING April 12th, 2018 6:30 PM 6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER A.APPROVE MINUTES 1.Draft of Board minutes dated March 08th, 2018 2018 TB Minutes Mar. 08 2018 (DRAFT) A.AUTHORIZATION TO PAY BILLS 1.General fund Abstract of Audited Vouchers General Fund 2.Highway Fund Abstract of Audited Vouchers Highway Fund 3.Sewer District #1 Abstract of Audited Vouchers Sewer District #1 Fund 4.Water District #1 Abstract of Audited Vouchers Water District #1 Fund C.MONTHLY REPORTS 1.Town Supervisor’s Monthly Report Supervisor's Monthly Report 3-18 Short Form Bookkeeper's Check Report March 2018 Reserve Report 3-2018 Financial Report 2.Town Clerk’s Monthly Report: Town Clerk's Monthly Report 3.Tax Collectors Report Tax Collector's Report 4.Sewer District’s Operations Report: Camden Virgil Monthly 4.18 5.Water District’s Operations Report W2Operators Report 6.Animal Control Officer’s Report Animal Control Officers Report 4-2018 7.Code Enforcement Officer’s Report: Codes Officer Monthly Report 8.County Legislator’s Report: Legislators Report 4-18 Proposed 345 kV Power Line 9.Virgil Youth Commission Report: VYC notes to VTB April 2018 10.Hope Lake Operations Report 2018 Hope Lake Park OperationsHope Lake Financials 11.Highway Superintendent Report Highway Superintendents Monthly Report (007) Hwy equipment spending sheet (005)Hwy 2018 large truck spending Highway Department gas report (004) Highway Department diesel report (003) D.OLD BUSINESS 1.NYMIR Training 2.Discussion on Trailer: Legal Notice 25 ton lowboy trail 3.Discussion on Dredging of Hope Lake 4.Discussion on Zoning & Planning Board Training E.NEW BUSINESS 1.Open Bids for Surveillance System Legal Notice Camera System 2.Discussion on the Extension of the Sewer line on Kypriotis Dr. 3.Discussion on Smoke Alarms at Highway Garage Virgil Highway Department Heat Detector Scope April 2018 Virgil Highway Department Heat Detector Replacement April 2018 F.ADJOURN REGULAR TOWN BOARD MEETING Virgil Town Board Meeting March 08th, 2018 1 | P a g e TOWN OF VIRGIL REGULAR MEETING March 08th, 2018 PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Doug & Jenae Withey, Britt Morse Highway Superintendent, Sandy Price County Legislator, Representing th e Virgil Youth Commission: Teri Pelton, Stacey Bradley, Corena Morse, Sue Connelly, Stacy Burns, Linda Hall, Hunter Eaves, Makenzie Morgan, Jasmine Brand, Abbey Albright, D avid Forehand Reigning Miracle Ministries, Courtney Pelus Child Development Center, Wes Kryger Greek Peak, Cat and Terry Fitzgerald Lash Road, Rebekah Stull, Eric and Ellen Fitchette, Carole Rehkugler 6:15PM PUBLIC HEARING ON LOCAL LAW #3 OF 2018- Virgil Town Clerk Alane Van Donsel read the legal notice that was posted at the town hall and published in the Cortland Standard. Supervisor Kaminski asked if there were any comments on Local Law #3 of 2018. David Forehand a representative from Reigning Miracle Ministries residing at 2910 Douglas Rd. commented. Forehand said that t he organization is on the out skirts of town and many folks may not know about them. He said that they bring a lot to the table. He said they are small, but they plan to expand. They have a conceptual plan that may someday include a senior citizen complex. He said that currently they run a K-12 school with 18 students and they run summer camps that are open to anyone in the community. He said that right now they are busting at the seams and they need to expand. He mentioned that the building process has been in the works for two years and they would like to see the commencement of building happen this year. Supervisor Kaminski asked three times if there were any more comments. There were none. Supervisor Kaminski then asked for a motion to close the public hearing. Member Stiles made the motion to close the Public Hearing. Member Snow seconded the motion. Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None 6:25 PM PUBLIC COMMENT FROM PARENTS FROM THE VIRGIL ELEMENTARY SCHOOL REGARDING THE BEFORE AND AFTER-SCHOOL PROGRAM: Teri Pelton said that the Virgil Youth commission has met a couple of times since last month and they have sent out a survey to all the families in Virgil School. They received 35 responses. They looked at the comments. There were some concerns with the difference in price with the Child Development Center and the YMCA compared to the current prices. The VYC commission has tried to contain costs by raising the price of the program and by cutting staff. They got it down to having to people working in the morning and two people working in the afternoon. Pelton said they will have a better idea in couple weeks to see if these changes will help the program to be financially sustainable. There were two representatives from the Cortland Child Development Center there to speak to the board and the audience, which was comprised of many parents and Before and After school staff. Ellen and Country from the Child Development Center said that they run a New York State licensed program and the staff is fully trained for the needs of all the children. They said that they need to look at the Virgil population and they need to look at what the needs of the community are. They said they would be active on the needs of the children and they would teach them to make good choices. They invited anyone to come and visit them at Barry Elementary School. They run a full day programs even when schools are closed. They use the Barry gymnasium; playground and they sometimes go over to Beaudry park. They offer many activities such as science experiments and making lava lamps. They even created a music band out of recycled materials. They said that the staff plays and engages with the children. They said the children have a strong relationship with the staff. The staff that they hire is consistent and a large majority of the staff members are local. The children get used to them and enjoy them. Teri pelton said the current Before and After School program has had issues with children with special needs. The current staff do not have the special education and first aid training there is a concern with liability for the Town. The reps from CDC said that licensing is very important, and their staff are getting 60 hours of training a year. The CDC currently has several children with special needs in their program and they never turn away students with special needs. They said they could make a larger profit if they didn’t staff the way they do. Pelton said that what Virgil has now is a drop-in center, which makes it hard to predict the number of children that are going to attend. They may have 20 kids on a day and end up being under staffed. She said you can’t control that unless you have enrollment and to have enrollment you need to be licensed. Parent Abby Albright said she is concerned because she has two children that attend the program only in the mornings and the cost difference would be $1700. The CDC reps said that they realize the price difference, however what they are bringing so much more to the program. Pelton said they also have the issue of some parents that aren’t paying which makes it hard to pay the staff . They would look forward to having others do the billing. The CDC was asked if children would have to go to Barry for the program, the said that their goal is to have it at Virgil. They were also asked if there be a limit on the number of students. They said that It would depend on the license they receive and a lot of different factors. They said that the maximum number of students at Barry is 85 now. They have a one to ten ratio of staffing to children. They feel that helps to run the program smoothly. Town Deputy Supervisor Stiles, asked if the figures presented was based on certain number of students. They said that they based it on the pricing at Barry if a minimum of twenty students. Stiles would like to try and make this affordable for families. Stiles said that if the pricing will be what is presented its going to be hard sell. They feel if they have 20 students, they would break even. If they have less children, they would Virgil Town Board Meeting March 08th, 2018 2 | P a g e have no flexibility. If there are not 20 students, they will work with the number for a while, but they hope that they excitement about the program would allow it to grow. Stiles said that the huge sticking point will be the price. Pelton said that there are already some Virgil children using the program in Cortland, so they can always be bussed to Cortland and they might be able to draw Virgil children from Barry back to Virgil. It was asked if there were more concerns than just pricing. Stiles said the board is concerned with lack of licensing of the current program and they are concerned with the tax payers having to pick up the tab when they fall short financially. There is paperwork that needs to be done with the state. Parents would want to know what they need to do to get licensed. Sandy Price stated that the VYC has looked into licensing the program in the past and t he cost licensing was too much, that is why the Youth Commission made it a drop-in center, because a drop-in program does not need to be licensed. Supervisor Kaminski said that he is all for the program, but it needs to sustain itself. He said that there will be no summer program this year. Pelton said that if the program was licensed families would have access to child subsidy programs. Stacey Kelsy, treasurer said that the program is consistently losing a $1,000 a month. Eric Fitchette asked how much the cost would need to be raised to be sustainable. Stiles, said that he would like to see it licensed and that the members of the VYC and the board do not want to chase money. Kaminski said that the youth Commission answers to the Town Board. Members of the Youth Commission said it’s a lot of work. Stiles said that the program needs to be licensed and the staff needs to have clearances and training hours. The CDC staff members receive 60 hours of taring per licensing period and they are trained in first aid and CPR. They would be willing to open their training to other agencies. They were asked about grants. They said there are some grants and they do look for them daily. It was asked what the deadline was on this decision. It was stated the VYC has enough money to get through the end of the year. Licensing takes six months to get into place. Stacey Bradly said that they can wait another month to see if the cuts have worked. She said that volunteers run the youth commission, she is moving out of town and most of them are burnt out. She said that the entire youth commission will be probably be debunk by the end of the year, they need people to step up. Kaminski said that the board is willing to appoint more people. He said they need to come up with a way to shore up the program. The CDC said that they would be happy to come and help. Burns asked what would happen if the school is slated to be closed? Kaminski said that he and Stiles sat with the business official at the school and they are at 1.6-million-dollar deficit and they need to close a school to close the gap. He said that closing Parker will close the gap, but if enrollment doesn’t go up in Virgil, then Virgil will follow in two years. The school board needs to sit down and decide on that. The CDC said that if they go through the process and the school closes you won’t be out anything. Linda Hall, the current director of the Before and after Program said that the cut backs are hurting the program. She said that she is losing her help. She can’t expect them to keep working with such few hours. She said she needs the extra help, because of the special needs child. Sandy Price said she has a suggestion to help Linda now and she will speak to her about it. 7:05 PM –THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION# 18-035 APPROVAL OF MINUTES Draft of the Regular Board Meeting Minutes dated February 8th, 2018: Member Stiles moved to approve the minutes for Feb. 08th, 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION# 18-036 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR FEBRUARY 2018 NUMBER 03: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 60-84 in the amount of $21,925.24. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None. HIGHWAY FUND FOR FEBRUARY 2018 NUMBER 03: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1048-1073 with a correction on voucher 1053. The amount should be $26.88. The corrected amount is $43,744.52. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR FEBRUARY 2018 NUMBER 03: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2018-2027 in the amount of $14,337.46. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR FEBRUARY 2018 NUMBER 03: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3009-3013 in the amount of $5,860.56. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None MONTHLY REPORTS Virgil Town Board Meeting March 08th, 2018 3 | P a g e SUPERVISOR’S MONTHLY REPORT FOR FEBRUARY 2018: Member Stiles moved to accept the Supervisor’s Monthly Report in Short form for February 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT DECEMBER 2018: Member Stiles moved to accept the Town Clerks Monthly Report for February 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None TAX COLLECTORS REPORT AS OF March 2018: Member Stiles moved to accept the Tax Collector’s Monthly Report as of March 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None 88.46% of tax SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group they said that everything is good. Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Member Gary Pelton asked Withey what’s going on in front of Town house number six. Withey said that they are trying to find a shutoff box. Pelton said that there has been a loss of water pressure. Withey said that the digging has nothing to do with it. He said that they might need a new water regulation valve. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None ANIMAL CONTROL OFFICER’S REPORT: There was no Animal control offers report this month. Lindsay Kemp spoke to the town clerk and apologized, and she said she has been ill, but she said that there was no action this month. CODE ENFORCEMENT AND ZONING OFFICERS REPORT: Code and Zoning Officer Kevin McMahon submitted A written report. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price announced that there will be a worker’s compensation meeting. She said that Matt Dennison is the board representative and to let Matt know if there is anything the board would like for the committee to know. Price said that they are working on shared services. Price hasn’t gotten any response on the sales tax committee. Kaminski told Price to tell the chair of the legislator that they will be at the meeting and that they feel they are being pushed off regarding the sales tax discussion. Kaminski said that they take it as an insult. The sales tax committee hasn’t met yet to her knowledge. Price said that If nothing is done by June, they will under the same contract and it will all be the same. Kaminski said that the fear is that more money is going to be taken from the towns. Sandy said she will look forward to seeing them Tuesday. The county is not doing another study on the jail, but there is talk about it. They are bringing someone in that did a study in Tompkins County. Kaminski said that he doesn’t feel that the option of expanding the existing jail hasn’t been explored. Price does think that it is possible to expand. Price said that some have the mindset and the tax payers cannot afford a 50 million jail. Price said that $200,000 was put in a reserve fund and only $12,000 was spent. There were some questions as to what will happen with the treasurer position. Price said that the governor could step in and appoint someone, or a special election could be held in the fall. Price said that Canfield has done a wonderful job. Price hopes and prays that he would change his mind and stay. Stiles said that Canfield was frustrated that the Legislature is spending money that is not budgeted. Some people want a county administrator and it would cost over $100,000. Price said that Canfield did an analysis and that the county debt load and taxes increased the greatest under the county administrators. Stiles felt that it was important to have someone in that position with the amou nt of spending that takes place. There were some concerns with politics as well. Price can say nothing but good things about Mr. Canfield. It would be to every tax payers advantage if he stayed. Kaminski asked who was going to do the job. Price said that the deputy treasurer can step in, but they do not do what Jack Canfield does. They created a position to give him as assistant. Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Virgil Town Board Meeting March 08th, 2018 4 | P a g e VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. T. Pelton reported that 65 students participated in the ski program this year and they are very thankful to Greek peak. They are preparing for the father daughter dance and the sock hop. Member Stiles motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that the Nordic center is open, and that the no snow mobile sign has been installed. Member Snow said that there has been a snow mobile on the bridge lately. Kryger said he is aware of the snow mobile, because there was an emergency and Greek Peak might be the one who went across the bridge to get to the emergency faster. Kryger said they are gearing up for the Spartan race. They had a meeting with emergency management and 3794 participants have signed up. He said they are all set to go. Member Denniston motioned to accept the verbal Hope Lake operation report. The motion was seconded Member Pelton. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays - None HIGHWAY DEPT. SUPERINTENDENTS REPORT: Highway Superintendent Britt Morse was present and submitted a written report. Terence Fitzgerald addressed the board. He said he is a resident of Lash road. He said he thinks it maybe one of the last dirt roads in Cortland county. Morse said that there are 7 dirt roads. Fitzgerald was wondering if the road could be paved or at least part of it. Morse said that Lash Road was on the schedule to be oil and stoned it this year. Morse said that the sand and salt is holding up. Member Stiles motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. OLD BUSINESS RESOLUTION # 18-037 CULVERT POLICY: Member Snow motioned to accept the Culvert Policy as presented. Member Stiles seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. GREEK PEAK LAW SUT SETTLEMENT: Supervisor Kaminski said that they have come to terms with Greek Peak and a final draft agreement will be at the next meeting. NEW BUSINESS RESOLUTION #18-038 APPROVE THE BID FROM AUCTIONS INTERNATIONAL OF $11,900.00 FOR THE 2002 INTERNATIONAL F2674 6X$ DUMP TRUCK WITH PLOW: Member Stiles motioned to accept the Bids from auctions International of $11,900.00 for the 2002 International F2674 6X$ Dump Truck with Plow. Member Denniston seconded the motion. Vote: Ayes -Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #18-039 APPROVE THE BID FROM AUCTIONS INTERNATIONAL OF $10,200.00 2004 NEW HOLLAND TN 70 TRACTOR: Member Stiles motioned to accept the Bids from auctions International of $10,200.00 2004 New Holland TN 70 Tractor. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #18-040 APPROVE THE BID FROM AUCTIONS INTERNATIONAL OF $4,250.00 FOR THE 1992 MOBIL H -10 SWEEPER: Member Stiles motioned to accept the Bids from auctions International $4,250.00 FOR THE 1992 MOBIL H-10 sweeper. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #18-041 APPROVE THE BID FROM AUCTIONS INTERNATIONAL OF $32.00 FOR THE OLD TRASH PUMP: Member Stiles motioned to accept the Bids from auctions International of $32.00 for the old trash pump. Member Stiles motioned to accept the Bids from auctions International RESOLUTION #18-42 APPROVE THE BID FROM AUCTIONS INTERNATIONAL OF $105.00 FOR THE FEDERAL SIGNAL CORPORATION TWIN SONIC ENERGY LIGHT: Member Stiles motioned to accept the Bids from auctions International of $105.00 for the Federal Signal Corporation Twin Sonic Energy Light. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Virgil Town Board Meeting March 08th, 2018 5 | P a g e LETTER TO FRONTIER COMMUNICATIONS: Supervisor Kaminski said that he sent a letter to Frontier Communications on high speed internet. He received a letter from the Public Service Commission, but they said that don’t have any authority on this matter. Kaminski said that he tried. DISCUSSION OF PROPOSED LOCAL LAW #3 OF 2018- WAITING ON SEQR: Supervisor Kaminski said that there was a mix up and this project needs to go through the SEQR process with the planning board before the board can approve it. He said that the town Code and Zoning Officer has some concerns that need to be ironed out with the heath dept. RESOLUTION #18-043 RESCIND LOCAL LAW #2 OF 2018- RAISING WATER RENT: Supervisor Kaminski said there was a mix up with the need to raise the water rents, so they need to rescind Local Law #2 of 2018. Member Stiles motioned to rescind Local Law #2 of 2018. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. DISCUSSION ON QUOTE FOR SURVEILLANCE CAMERAS: Supervisor Kaminski said that they are looking into getting surveillance cameras at the Town Hall, the highway garage and that the Fire Station would be piggybacking on the quote as well. He would like to proceed in getting bids. He said that he is going to write up a bid specs. RESOLUTION #18-044 APPROVE THE PURCHASE OF A BROOM FOR THE LOADER: Supervisor Kaminski said that Highway Superintendent Britt Morse received a price for a new broom for the Caterpillar. He said this it’s a state bid $17,500. Member Denniston wanted to know if the town will own it or will it need to be traded in when the loader is turned in. Morse said the town will own it and it will fit on future leased loaders. Member Stiles motioned to approve the final Budget Amen. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #18-045 APPROVE 2017 FINAL BUDGET AMENDMENTS: Supervisor Kaminski said they need to make the make the amendments to close out the 2017 books. Member Stiles motioned to approve the 2017 Final Budget amendments as presented. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #18-46 APPROVE 2018 TRANSFERS TO RESERVES: Proposed recommended transfer: From General Fund To Retirement Reserve $2,010.00 To Unemployment Reserve $500.00s To Building Repair Reserve $20,000.00 To Highway Equipment Reserve $20,000.00 From Highway Fund To Retirement Reserve $1,150.00 To Unemployment Reserve $500.00 From Water District To Repair Reserve $20,000.00 Member Stiles motioned to approve the proposed transfers to reserves from the Towns Bookkeeper Gina Nourse. Member Snow seconded the motion. Discussion: Member Snow wanted to know why the board was approving putting money into the water district, when the sewer district really needs it. He said that the water fund has $224, 000 and sewer only has $44,000. Supervisor Kaminski said that was what was left over in the water budget and it has to be put into the water reserve. They can’t be crossed over into other accounts Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #18-047 HIRE JOHN NOURSE TO HELP WITH FILING IN THE BOOKKEEPERS OFFICE: Supervisor Kaminski said that the towns bookkeeper needs help cleaning up her office. She would like to hire John Nourse for a month to help with that. Kaminski would like to set his salary at $12.00 an hour. Member Pelton made a motion to set the wage of John Nourse as $12.00 and hour. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays: Stiles RESOLUTION #18-048 CONTRACT WITH JOHNSON PATROLS: Supervisor Kaminski said they have been having issues with Service Alert at the Highway Garage. There seems to be a problem with the line. They keep getting false fire alarms. He would like for the town to contract with Johnson Patrols. They will be tearing out the old system and replacing it with a new system and they will be saving Virgil Town Board Meeting March 08th, 2018 6 | P a g e money. Member Stiles made a motion to contract with Johnson Patrols for $917.68, they are a NYS contractor and this is a state bid price. Member Snow seconded the motion. Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. FURTHER DISCUSSION: Supervisor Kaminski said that he and Deputy Supervisor Stiles met with the insurance company, Bailey Place. The town needs to get them a copy of a dam permit and they are going to make some recommendations. Kaminski said that they are going to investigate town emails. He said that the Towns IT person is looking into getting a domain. The board is also looking into buying tablets for the board members. The tablets will go with the position and move onto new members of the council. Sandy Price said that town resident Rob Copora is head of IT of the county and he is willing to help the town. Kaminski said they do not like town officials using personal emails for town business. Kaminski said that on Tuesday Council Member Gary Pelton is going to learn to be a backup payroll officer. Britt Morse is looking at purchasing a trailer. Supervisor Kaminski told him to get bids and get the specs posted. ADJOURN: With no further business to discuss, Member Stiles moved to adjourn the meeting 7:45 PM. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Alane Van Donsel, Virgil Town Clerk TOWN OF VIRGIL, NEW YORK MARCH, 2018 and payment of which are otherwise provided for by Law: by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 1 DECALS 2.59 6 CERTIFIED COPIES 60.00 62.59TOTAL TOWN CLERK FEES A1270 52 PHOTO ID FEE 468.00 468.00TOTAL A1270 A1670 3 POSTAGE 35.00 23 FAX MACHINE USEAGE 11.50 46.50TOTAL A1670 A2115 1 SITE PLAN REVIEW 250.00 250.00TOTAL A2115 A2544 41 DOG LICENSES 423.00 423.00TOTAL A2544 A2590 2 BUILDING PERMITS 315.00 315.00TOTAL A2590 A2655 86 PHOTOCOPIES 21.50 21.50TOTAL A2655 MARCH, 2018 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 1,586.59PAID TO SUPERVISOR FOR GENERAL FUND 44.41PAID TO NYS DEC FOR DECALS 51.00PAID TO AG & MARKETS FOR DOG LICENSES 1,682.00TOTAL DISBURSEMENTS APRIL 3, 2018 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI 04-09-18 12:16:45 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 12-29-2017 through 04-04-2018 ALL SWIS CODES Purpose Swis Code Tax Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $2,349,437.08 92.16$2,549,317.33 $199,880.25 Town of Virgil 1146 $476,356.01 92.43$515,343.48 $38,987.47 School Relevy 1146 $14,031.86 46.65$30,076.80 $16,044.94 Relevy Sewer $324.72 75.22$431.72 $107.00 Relevy Water $134.30 67.05$200.30 $66.00 Virgil Fire $217,250.63 92.45$235,000.07 $17,749.44 Virgil sewer $107,620.35 96.45$111,585.60 $3,965.25 Virgil water $50,980.51 95.51$53,378.00 $2,397.49 $3,216,135.46 $3,495,333.30Total: 92.01 $279,197.84 Page 1 9008 State Rte. 13 Phone 315-245- 4444 Camden, NY 13316 Fax: 888-907- 3020 info@camdengroupusa.com April 1, 2018 Town of Virgil, Wastewater Treatment Plant Operations for March 2018 Wastewater Treatment Facility Average daily flow (Million Gallons / day) Sampling BOD influent 190 BOD effluent 0 Permit limit 15 TSS influent 137 TSS effluent 0 Permit limit 15 NH3 influent N/A NH3 effluent N/A Permit limit 2.0 Chlorine Residual N/A C12 effluent N/A Permit limit .35 Fecal N/A Fecal effluent N/A Permit limit 200/400 Ø We have installed refurbished nose cone on Aerator #2. Ø Cleaning up outside debris and fixing yard where plowed. Ø Facility wasted approximately 72000 gallons of sludge and sent 8000 gallons of dewatered and stabilized sludge to City of Ithaca Wastewater plant this month. Ø Checking on getting ditch cleaned out by #1 tank so facility can utilize both tanks. Ø Cleaned Oxidation Ditch walls throughout the month. Ø Performed PM on all equipment as required. Ø Performed housekeeping. Ø The facility is performing well within winter permit. Ø System looks great. Proposed 345 kV Power Transmission Line To Run from near Endicott to Lafayette Going through all of Cortland County—Lapeer, Virgil, Cortlandville, Homer, Truxton A new high voltage power line has been proposed by NYSEG, a subsidiary of Avangrid, which is owned by the multinational company Iberdrola, a for profit corporation headquartered in Spain. It is proposed to run along the same corridor where there are already two, and in some areas three, existing power transmission lines. Landsmen from Coates Field Services have been hired by NYSEG to secure agreements from landowners to allow sub-contractors onto properties to do studies and surveys and secure easements in perpetuity for the construction of the power line. Do not sign anything provided by the landsmen. Their agreements are for the benefit of NYSEG/Avangrid and will not protect you as a landowner. All of their work will be done by sub- contractors and NYS law does not make a contractor liable for actions by a sub-contractor. You, the landowner can be liable. The Broome/Cortland/Onondaga (BCO) Forest & Farm Preservation Alliance has formed to bring affected landowners together. Our goals are: ➢ To have strength and negotiating power that only comes by landowners working together. ➢ To offer licensing agreements that are as fully protective of landowners as possible because sub- contractors will be on your land to survey and study. ➢ To provide information for the record so that the Public Service Commission can make a better informed decision whether or not to approve the proposed project. ➢ To protect landowners rights to the highest degree possible This proposed power line is to move power from Upstate to Downstate. It will not be servicing any local needs or providing local grid benefits. If this power line is built and you have signed an easement in perpetuity: ➢ You will continue to pay the property taxes on the land. ➢ You will have your rights severely curtailed as to what you can do on your land. ➢ Your trees will be cut. ➢ Your land may be reshaped for tower pads, poles, or roads. ➢ You will continue to carry liability for what happens on the land. Please do not sign anything brought to you by a landsman. Join with the BCO Forest & Farm Preservation Alliance and we will provide you with a licensing agreement that has a proven track record of protecting your interests. We only have power by working together. BCO Forest, Farm, and Home Preservation Alliance Next Meeting—all landowners welcome Thursday, 4/12 at 7 PM Cafeteria at the Truxton Community Center (formerly the school) for more information email kathieyarnold@gmail.com, 607-842-6631 Notes from Virgil Youth Commission to Town Board April 5, 2018 Regarding the Before/After School program: See attached financial report. This month, with reduced staffing, we were able to show a positive balance. We also added a late fee to parents’ bills if they do not pay bills within the month. Hopefully this positive trend will continue. Also, we have continued to investigate the pros and cons of having an outside agency take over the operation of the VYC childcare program. After careful consideration, our recommendation is that the Cortland Child Development Center operates the program, beginning in September 2018. That agency has conveyed that they are very interested, and have no further requirements from us to begin the process. If the Virgil Town Board wants to continue the Before/After School program as it is currently operated, our recommendations would be: 1. Raise the fees to a level comparable with the other programs. 2. Hire a manager to oversee the program. This person would have managerial experience, preferably some type of 2-year degree. He/she would not be working directly with children, but overseeing the collection of money, program budget, management of staff, resolving problems with parents, and creating program activities. They would preferably work 10-15 hours a week, mostly during the after school time period. The salary would be approximately $300 a week or $20 an hour. Linda would become an hourly employee working directly with students, and no longer in charge of the finances or staff scheduling. 3. Due to liability concerns, require that all staff would receive yearly CPR/AED/First Aid training as well as ongoing professional development in child management. This training would need to be paid for by Youth Commission funding. And monitored by manager. New staff would also be fingerprinted through law enforcement agencies. Other Youth Commission Information: 1. There is a Glow in the Dark Party planned for April 13th at the Virgil School. Jen has planned for a DJ, snacks, and fun activities. She hopes this event will be an annual event with the outgoing 6th grade class choosing the theme. 2. Cassie and Corena are making final plans for the 3rd annual Father/Daughter Dance at the school on May 18th. This has been a very popular event. There will be a DJ, snacks raffles, and fun for all participants. 3. We will be contacting the Virgil School to offer our annual Youth Commission gift for two graduating 6th graders. 4. Virgil Youth Commission received a bill from the Cortland City School district transportation department for $935.00 for transporting Ski Club students to Greek Peak. This is the first year there has ever been a charge for this service. There was no prior notice of the billing, no request on our part for the service, and no authorization for this service. Stacy will contact the head of the transportation department to discus this issue. 5. Stacy will be moving to Cortland soon, and so will be resigning her position as of June 30th. Teri will also be resigning her position as of June 30th. Teri Pelton, VYC Secretary Town Highway Superintendents Monthly Report March has been rather uneventful at the highway dep artment a few small storms and some rain have kept us busy but nothing out of the ordinary. We got the broom for the loader and have been out sweeping off some of the roads to get the heavy sand off and keep the dust down. The guys have also been doing som e remodeling at the garage to make for easier access to parts and just to clean up the old building. We have started some ditching around town and the grave pile that is at the shop has been getting crushed again. Hopefully this weather will break soon so that we can get started on our summer projects. Britt Morse Town of Virgil Highway Supt. Equipment Spending Sheet Grader Badger Water Truck Roller Brush Mower 1,226.36 2,711.02 1,060.44 4,673.94 449.91 79.99 1,226.36$ 2,711.02$ 1,060.44$ 4,753.93$ 449.91$ Equipment Spending Sheet Force Feed Loader Column1 12.41 2017 Cost 24.74 January 287.78 February 91.09 March April May June July August September October November December 416.02$ Total cost to date Truck Cost Worksheet 2007 International 2012 International 2015 Westernstar 2018 Westernstar Column1 16,068.35$ 4,779.16$ 325.69$ -$ 2017 Cost 105.00$ 1,488.58$ January 947.86$ 407.70$ February 115.63$ March 77.28$ April May June July August September October November December 16,068.35$ 5,832.02$ 2,414.88$ -$ 2018 Cost to Date Truck Cost Worksheet 08 Silverado 1 Ton Dump 12 Silverado 14 Silverado 13 International T.S Column1 1,530.39$ 2,770.18$ 2,405.08$ 1,125.67$ 2,407.26$ 2017 Cost 140.83$ 53.84$ 194.40$ 194.40$ 678.07$ 29.72$ 40.70$ 14.04$ 492.20$ 38.40$ 69.39$ 103.36 651.23$ 38.98$ 375.14$ 396.46$ 455.96$ 1,770.33$ 2,968.08$ 4,492.31$ 1,851.25$ 3,123.73$ 2018 Cost to Date Gasoline Highway Department Fire Department TOTAL Recorded Used 879.8 gallons 152.5 gallons 1,032.3 gallons Actual odometer reading 879.6 gallons 152.5 gallons 1,032.1 gallons Difference of +0.2 gallons 0 gallons +0.2 gallons Starting Odometer On 3/1/2018- 33,101.1 On 2/5/2018- 818.0 Ending Odometer On 4/9/2018- 33,980.7 On 4/9/2018- 970.5 DIESEL Highway Department Fire Department TOTAL Recorded Used 2,059.2 gallons 59.4 gallons 2,118.6 gallons Actual odometer reading 2,055.4 gallons 59.4 gallons 2,114.8 gallons Difference of +3.8 gallons -0.0 gallons +3.8 gallons Starting Odometer On 3/1/2018- 100,211.9 On 3/1/2017- 2,544.0 Ending Odometer On 4/9/2018- 102,267.3 On 4/9/2018- 2,603.4 Legal Notice Town of Virgil Notice of Accepting Bids for a used 25 Ton Lowboy Trailer The Town of Virgil is accepting bids for a used lowboy trailer with the following specs. 25 ton lowboy trailer, with 22' x 102" wood deck, duel wheels with tandem axle, drop front with detach hitch, a working fully self-contained hydraulics system with gas engine, 22.5 tires size, tires ware less than 50% , solid structurally sound trailer, Not a major rust, air brakes and must pass a DOT inspection. All bids must be submitted to the Virgil Town Clerk, 1176 Church Street, Virgil NY 13045 on or before April 10 at 12:00 P.M., they will be opened on April 12 at The Virgil Town Board meeting, 1176 Church Street, Virgil held at 6:30 PM. The Virgil Town Board/Virgil Fire District reserves the right to reject any and all bids. By Order of The Virgil Town Board Legal Notice Town of Virgil Notice of Accepting Bids for Surveillance System for the Town of Virgil and the Virgil Fire District The Town of Virgil and Virgil Fire District are receiving bids for surveillance systems. Bid specs can be obtained online at www.VirgilNY.org or from the Virgil Town Clerk at Virgilhall@frontiernet.net. All bids must be submitted to the Virgil Town Clerk, 1176 Church Street, Virgil NY 13045 on or before April 10 at 12:00 P.M., they will be opened on April 12 at The Virgil Town Board meeting, 1176 Church Street, Virgil held at 6:30 PM. The Virgil Town Board/Virgil Fire District reserves the right to reject any and all bids. By Order of The Virgil Town Board Virgil Highway Department Heat Detector Replacement Scope of Work Fire Alarm System Johnson Controls - SimplexGrinnell Technician •Technician to meet with customer on site (John) •Technician to ensure lift approved by customer is safe for use according to Johnson Controls Policy and Standards •Technician to use lift to replace all heats (8 total on high ceiling - 194 Degree Heats) •Technician to replace heat detector inside restroom (1 total 135 Degree Heat) •Technician to perform a test on the zone to ensure it reports correctly to fire life safety panel and monitoring •Technician to provide customer with work order Excluded Items: • Any faults existing on fire alarm system • Any wiring faults including but not limited to opens, grounds, breaks, and shorts on all existing wire used • Any fire rated walls or concrete penetrations (additional labor will be required for these items) • Any existing issues with the sprinkler system • Any existing leaks on the sprinkler system • Any existing pipe issues on the sprinkler system • Electrician will need to mount and remove any wires that are sitting on the sprinkler pipe above the ceiling • Any lighting or fixtures that are on the ceiling grid • Any grid that is currently installed • Fire caulking • Permits and Fees • Taxes are not included • Engineered, stamped, and NICET drawing • Lift or Lift costs associated are not included • Drywall patching or repair on any existing areas in the building • Ceiling replacement (tiles or other) or repair • Any service outside the indicated items listed above • Additional Contractors and costs (Customer is required to provide if required) • Any overtime and double time labor hours (normal hours are provided only) • Any false alarms during the course of work on site not directly caused by technician performing the work • If a full system test is required additional hours will need to be quoted and added value will be provided to customer to cover additional testing hours for per point monitoring. • If further service is required or materials are necessary, not outlined within the original proposal, a separate change order will be required to be submitted with extra value specified. • Additional funds (purchase order) will be required to be submitted before purchase of additional materials or labor is provided if any conditions outside the scope of work and outlined within the exclusions become present SimplexGrinnell is not responsible for consequences resulting from premature scheduling of a Fire Marshal Inspection. Multiple tests, due to Fire Marshal, owner, or other requests are not included in the quotation unless specifically mentioned above. Engineered field drawings; Coordination study; HVAC and Boiler Controls; floor cutting and/or patching; hazardous material identification and abatement; roof penetrations and sealing; liquidated damages; overtime; bonds; painting; patching; access panels; upgrade of pre-existing conditions to meet code requirements. Kennedy Carnrike Electronic Service Sales Representative Kennedy.carnrike@jci.com Cell: (607) 229-8920 www.JohnsonControls.com <http://www.johnsoncontrols.com/> Johnson Controls 6731 Collamer Rd East Syracuse, NY 13057 ENDICOTT 631 Field Street Johnson City, New York 13760 Phone:(607) 338-5100 Contact: Kennedy Carnrike 225313 SimplexGrinnell Quote No:(QUOTE NO) FACILITY:Virgil HighWay Department DATE:April 9, 2018 COUNTY:Cortland REV DATE: BLDG NAME & NUMBER:High Way Department 1695 NY-392 PROJECT NAME:Heat Detector Replacement PROJECT NUMBER: PAGE 1 SUB TOTAL 303.73$ PAGE 2 SUB TOTAL -$ PAGE 3 SUB TOTAL -$ NON-NYS CONTRACT LISTED ITEMS SUB TOTAL -$ TOTAL MATERIAL 303.73$ SG COST MARK UP (15%)NET PRICE -$-$-$ TOTAL SUB TOTAL 1,175.28$ Category Net Price SG MATERIAL 303.73$ SUB CONTRACTOR LABOR -$ SG LABOR 1,175.28$ GRAND TOTAL 1,479.01$ PRICING SUMMARY SUBCONTRACTOR PRICING MATERIAL PRICING (NYS Contract & Non-NYS Contract Listed Material) SG LABOR PRICING - TOTAL COMBINED INSTALLATION - SECURITY/FIRE ALARM TECHNICIAN - STRAIGHT TIME SEE ATTACHED MATERIAL SHEETS PRICING PER NYS CONTRACT NO. PT63104 DESCRIPTION Virgil HighWay Department ENDICOTT 631 Field Street Johnson City, New York 13760 Contact:Kennedy Carnrike 225313 (QUOTE NO) DATE:April 9, 2018 FACILITY:Virgil HighWay Department REV DATE: COUNTY:Cortland BLDG NAME & NUMBER:High Way Department 1695 NY-392 PROJECT NAME:Heat Detector Replacement PROJECT NUMBER: PAGE 1 QTY MANUFACTURER MODEL DESCRIPTION LIST PRICE (EACH) DISCOUNT OFF LIST PRICE NET PRICE (EACH) NET TOTAL 1 SIMPLEXGRINNELL HD5601 HEAT DETECTOR 135F W/RATE RISE 43.60$30.75% + 2%$ 29.59 $ 29.59 9 SIMPLEXGRINNELL HD5602 HEAT DETECTOR 194F W/RATE RISE 44.88$30.75% + 2%$ 30.46 $ 274.14 303.73$NYS MATERIAL Sub-Total Page 1 PRICING PER NYS CONTRACT NO. PT63104 SimplexGrinnell Quote Reference No: Virgil HighWay Department NYS CONTRACT ITEMS PRICING ENDICOTT 631 Field Street Johnson City, New York 13760 Contact:Kennedy Carnrike 225313 (QUOTE NO) DATE:April 9, 2018 FACILITY:Virgil HighWay Department REV DATE: COUNTY:Cortland BLDG NAME & NUMBER:High Way Department 1695 NY-392 PROJECT NAME:Heat Detector Replacement PROJECT NUMBER: PAGE 2 QTY MANUFACTURER MODEL DESCRIPTION LIST PRICE (EACH) DISCOUNT OFF LIST PRICE NET PRICE (EACH) NET TOTAL -$$ -$ - -$NYS MATERIAL Sub-Total Page 2 NYS CONTRACT ITEMS PRICING PRICING PER NYS CONTRACT NO. PT63104 Virgil HighWay Department SimplexGrinnell Quote Reference No: ENDICOTT 631 Field Street Johnson City, New York 13760 Contact:Kennedy Carnrike 225313 (QUOTE NO) DATE:April 9, 2018 FACILITY:Virgil HighWay Department REV DATE: COUNTY:Cortland BLDG NAME & NUMBER:High Way Department 1695 NY-392 PROJECT NAME:Heat Detector Replacement PROJECT NUMBER: PAGE 3 QTY MANUFACTURER MODEL DESCRIPTION LIST PRICE (EACH) DISCOUNT OFF LIST PRICE NET PRICE (EACH) NET TOTAL -$$ -$ - -$$ -$ - -$NYS MATERIAL Sub-Total Page 3 NYS CONTRACT ITEMS PRICING PRICING PER NYS CONTRACT NO. PT63104 Virgil HighWay Department SimplexGrinnell Quote Reference No: ENDICOTT 631 Field Street Johnson City, New York 13760 Kennedy Carnrike 225313 (QUOTE NO) DATE:April 9, 2018 FACILITY:Virgil HighWay Department REV DATE: COUNTY:Cortland BLDG NAME & NUMBER:High Way Department 1695 NY-392 PROJECT NAME:Heat Detector Replacement PROJECT NUMBER: QTY MODEL NET PRICE (EACH) NET TOTAL 1 SIMPLEX - LARGE $ -$ - -$ NON-NYS CONTRACT ITEMS PRICING NON-NYS CONTRACT ITEMS Sub-Total (CANNOT EXCEED: $ 237,527.50) NON-NYS CONTRACT LISTED ITEMS PRICING PER NYS CONTRACT NO. PT63104 DESCRIPTION TOTAL NOT TO EXCEED: $ 237,527.50LARGE ANCILLIARY ITEMS NECESSARY FOR OVERALL SYSTEMS PERFORMANCE AND/OR MAINTENANCE SimplexGrinnell Quote Reference No: Virgil HighWay Department ENDICOTT 631 Field Street Johnson City, New York 13760 Contact:Kennedy Carnrike 225313 (QUOTE NO) DATE:April 9, 2018 FACILITY:Virgil HighWay Department REV DATE: COUNTY:Cortland BLDG NAME & NUMBER:High Way Department 1695 NY-392 PROJECT NAME:Heat Detector Replacement PROJECT NUMBER: LABOR SG COST MARK UP (15%)NET PRICE 15 -$ HOURS SPEC SECTION UNIT PRICE TOTAL 8 Fire Life Safety 146.91$1,175.28$ SG LABOR 1,175.28$ DESCRIPTION INSTALLATION SUBCONTRACTOR PRICING SUBCONTRACTOR Sub-Total SG LABOR PRICING CRAFT/TRADE SECURITY/FIRE ALARM TECHNICIAN - STRAIGHT TIME PRICING PER NYS CONTRACT NO. PT63104 Virgil HighWay Department SimplexGrinnell Quote Reference No: