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Home My WebLink About02-08-2018 Town Board Meeting Agenda PacketTOWN OF VIRGIL RREGUALR TOWN BOARD MEETING February 8th, 2018 6:30 PM 6:30 PM PUBLIC HEARING ON LOCAL LAW #1 OF 2018 RAISING OF WATER AND SEWER RATES Legal Notice for Public Hearing on Raising Water and Sewer Rate Town of Virgil Sewer Rent Local Laws-1 Virgil Water Charges Laws proposed new law Virgil LL #2 of 2018 Proposed water charges Virgil LL #1 of 2018 Proposed Local Law sewer rents PUBLIC COMMENT: A Representative from Reigning Miracle Church would like to address the board Letter from Don Evans CALL TOWN BOARD REGULAR MEETING TO ORDER A.APPROVE MINUTES A-1 Draft of Town Board Organizational Meeting Minutes dated Jan. 11th, 2018 TB Jan. 11 ,2018 ORG. Minutes-Draft (3) A-2 Draft of Board Meeting Regualr Board Meeting Minutes dated Jan. 11th, 2018 TB Minutes Jan. 11, 2018 (Draft) B.AUTHORIZATION TO PAY BILLS B-1 General fund Abstract of Audited Vouchers General Fund B-2 Highway Fund Abstract of Audited Vouchers Highway Fund B-3 Sewer District #1 Abstract of Audited Vouchers Sewer District #1 Fund B-4 Water District #1 Abstract of Audited Vouchers Water District #1 Fund C.MONTHLY REPORTS C-1 Town Supervisor’s Monthly Report Supervisor's Report for Jan. 2018 Short Form Supervisor's Check Report Jan. 2018 Community Development Loan Report Reserve funds Report C-2 Town Clerk’s Monthly Report- Jan. 2018 TC Monthly Report C-3 Tax Collectors Report Tax Collector's Report 2-2-2018 C-4 Sewer District’s Operations Report Camden Virgil Monthly 2.18 Camden-dmrSubmission Camden-VirgilMOR C-5 Water District’s Operations Report W2O Town Board Report- February C-6 Animal Control Officer’s Report Animal Control Officers Report C-7 Code Enforcement Officer’s Report Code Officers Report C-8 County Legislator’s Report Legislator's Report Feb. 2018 C-9 Virgil Youth Commission Report VYC to Town Board 2-2018 C-10 Hope Lake Operations Report Spartan Notification Letter C-11 Highway Superintendent Report Town Highway Superintendents Monthly Report (007) Highway Department diesel report (003) Highway Department gas report (004) Highway 2018 Truck Spending Report D.OLD BUSINESS D-1 Discussion on Gas and Electric Agreement D-2 ZBA- Alternate Appointment S.Dean.1.19.18 Eric Rolewicz- ZBA Interest D-3 Raising Rents for Sewer and Water District D-4 2018 Shared Service Agreement with the DOT- Tabled Last Board meeting 2018 DOT Shared Services Aggreement E.NEW BUSINESS E-1 Culvert Pipe Policy culvert policy 2018 E-2 Hope Lake Park Committee Interest Hope Park Committee Interest E-Mail E-3 Letter from Don Barber Letter From Don Barber E-4 4th Quarter sales Tax Report 4th Quarter Sales Tax E-5 Annual Sales Tax Report from Cortland County 2017 Sales Tax Report E-6 Planning and Zoning Board Policy-Draft and Feedback Policies and Procedures for the Virgil Planning and Zoning Boards-Draft E-7 Use of Reserves to pay for Tractor- Subject to Permissive Referendum E-8 School Board Budget Vote and Elections to be held at the Town Hall CECSD Polling at the Town Hall E-9 Auctions International Results 1992 Mobil H-10 Sweeper 2002 International F2674 6X4 2004 New Holland TN 70 Tractor E-9 Surplus Aluminum Recycling Trailer G. ADJOURN REGULAR TOWN BOARD MEETING TOWN OF VIRGIL SEWER RENT LOCAL LAWS Local Law #2 of 1999 Summary: Billing to be quarterly; Payment must be made within 30 days; Payments after 30 days must include a 10% penalty; Rents are a lien on the property; Sewer rent = gallons x $0.65 per 100 gallons; The minimum bill is $50.50; Water metering is mandatory; and Sewer rents can only be used for certain sewer related expenses. Local Law #2 of 2002 Summary: Sewer rent is $0.93 per 100 gallons up to 7,750 gallons plus $0.20 per 100 gallons above 7,750 gallons; and The minimum bill is $72.10 per quarter. Local Law #6 of 2005 Summary: Sewer rent is $1.28 per 100 gallons up to 7,750 gallons plus $0.20 per 100 gallons above 7,750 gallons; and The minimum bill is $99.20. Local law #7 of 2010 Summary: The minimum bill is $95 for sewer rent; If water is shut off, there will be a minimum charge of $47.50 per quarter. To summarize the existing laws: Sewer Rates are: $1.28 per 100 gallons up to 7,750 gallons $0.20 per 100 gallons above 7,750 gallons The minimum bill is $95 per quarter for service. If water is shut off the charge is $47.50 per quarter Proposed Local Law # 1 of 2018 Summary: The minimum bill will be $100 per quarter for sewer rent; (There will be no change for places where water is shut off - the bill will be $47.50.) TOWN OF VIRGIL WATER CHARGES LAWS Water Charges Law – Local Law #1 of 1999 Summary: Billing to be quarterly; Payment must be made within 30 days; Payment after 30 days must include a 10% penalty; Water charges are a lien on the property; Failure to pay may result in water being shut off after 60 days without further notice; If all fees are paid water may be reconnected for a $25 fee; and Water charges are $0.56 per 100 gallons up to 7,750 gallons and $0.20 per 100 gallons above 7,750. Local Law #4 of 2001 Summary: Water charges are $0.62 per 100 gallons for the first 7,750 gallons; The minimum water charge will be $48.05 per quarter. Local Law #4 of 2003 Summary: Water charges are $0.851 per 100 gallons for the first 7,750 gallons; and If the bill is less than $64.64 the bill will be rounded up to $65.95 Local Law #6 of 2010 Summary: The minimum bill will be $60.00 per quarter; and If water is shut off, there will be a minimum bill of $30.00 per quarter. To summarize the existing laws: Water rates are $0.851 per 100 gallons for the first 7,750 gallons; $0.20 per 100 gallons for water above 7,750 gallons; The minimum bill is $60.00 per quarter for service; and If water is shut off, the bill is $30.00 per quarter. Proposed Local Law #2 of 2018 Summary: The minimum bill will be $65 per quarter. There will be no change in water rates or the bill when water is shut off. TOWN OF VIRGIL PROPOSED LOCAL LAW #2 FOR THE YEAR 2018 1. Subsection (c) section 6 of Local Law No. 2 of the year 1999, known as “The town of Virgil Water District No. 1 Water Charges Law,” as amended, is hereby further amended to read as follows: “(c) In the event that the product computed according to sub-section (b) above is less than $65.00 then the bill shall be rounded up to $65.00 which shall be a minimum bill for each billing period” 2. This local law shall take effect upon filing with the Secretary of State and shall be effective for billing periods beginning April 1, 2018. TOWN OF VIRGIL PROPOSED LOCAL LAW #1 FOR THE YEAR 2018 1. Subsection (c) of section 6 of Local Law No. 2 of the year 1999 (the Sewer Rent Law) is hereby amended to read as follows: “(c) In the event that the product computed according to sub-section (b) above is less than $100 then the bill shall be rounded up to $100.00 which shall be a minimum bill for each billing period.” 2. This local law shall take effect upon filing with the Secretary of State and shall be effective for billing periods beginning April 1, 2018. Town Board Meeting 01/11/2018 pg. 1 TOWN OF VIRGIL ORGANIZATIONAL MEETING JANUARY 11TH, 2018 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Matthew Denniston and Gary Pelton, Town Clerk Alane Van Donsel, Attorney Patrick Snyder. Highway Superintendent Britt Morse, Dan Courtney Virgil Highway Department, Ken Scherrieble Camden, Davie Coish Camden Group, Carol Rehkugler, Sue Connelly Virgil Youth Commission, Derek Withey W2Operators, Member Jereme Stiles was excused. 6:15 PUBLIC HEARING ON LOCAL LAW #1 OF 2018 RAISING OF THE WATER AND SEWER RENTS: POSTPONED 6:30 PM – ORGANIZATIONAL MEETING RESOLUTION #18-001 SET MEETING TIMES- The Town Board sets the meeting dates and times for 2018 as being the 2nd Thursday of every month. Hall Meetings will commence at 6:30 PM. If necessary, a second regular Board meeting maybe held the 4th Thursday of the month, if a second meeting is needed a separate legal notice will be posted. All meetings are open to the public and the first half hour of the meeting, the board, welcomes public comments, if there is no public comment the meeting will commence at 6:30 PM. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None PLEASE TAKE NOTICE: The Virgil Town Board will hold their 2018 monthly meetings on the second Thursday of each month at 6:30 PM at the Virgil Town Hall 1176 Church Street, Virgil NY 13045. If necessary, a second regular Board meeting maybe held the 4th Thursday of the month, if a second meeting is needed a separate legal notice will be posted. All meetings are open to the public and the first half hour of the meeting, the boa rd, welcomes public comments, if there is no public comment the meeting will commence at 6:30 PM. Please note the following dates of the 2018 Town Board Meetings: RESOLUTION #18-002 OFFICIAL DEPOSITORY- The Official Depository shall be First National Bank of Dryden for the Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall be the depository for the Virgil Community Development Fund. Motion made by Member Pelton. Member Snow seconded the motion. Vote: Ayes Pelton, Snow and Kaminski. Nays: None. Abstain: Denniston RESOLUTION #18-003 PAY SCHEDULE FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS Pay Schedule for elected and appointed officials: Position Pay Pay Schedule Supervisor $6,000.00 Quarterly Clerk/Tax Collector $27,400.00 Bi-weekly -Sewer/Water $4,840.00 Bi-weekly Town Board (4) $2,100.00 Quarterly Town Judge $12 ,750.00 Monthly Highway Super. $48,000.00 Bi-weekly -Transfer $5,000.00 Bi-weekly Animal Control $10,800.00 Monthly Bookkeeper $15,000.00 Bi-weekly -sewer/water $12,000.00 Bi-weekly Code Enforcer $24,000.00 Bi-weekly Court Clerk $11,250.00 Bi-weekly Custodian $6,200.00 Bi-weekly Deputy Clerk $12.00/hr Bi-weekly -sewer/water $12.00/hr Bi-weekly Historian $1,400.00 Quarterly Board of Appeals $125.00 Annually Planning Board $15.00/mtng Annually Zoning Board $15.00/mtng Annually Transfer Attendant $16.92/hr Bi-weekly -Assistant $14.00/hr Bi-weekly -Assistant $10.40/hr Bi-weekly Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-004 RATE OF PAY FOR HIGHWAY EMPLOYEES- The rate of pay for full-time Highway Employees has been set by the Highway superintendent and is approved by the Town Board. Highway employees are paid hourly on a bi- weekly schedule. Hourly rates are as follows: Rick Horner $21.05 an hour James Klingle $16.00 an hour Demont Lang $16.89 an hour Walt Nichols $18.00 an hour Town Board Meeting 01/11/2018 pg. 2 Dan Courtney $18.00 an hour Chad Bassett $16.50 an hour Donny Morris $18.00 an hour Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-005 HIGHWAY PURCHASES AUTHORIZATION- The Highway Superintendent is authorized to purchase new equipment, tools and other implements not to exceed $450 0 and allow repairs up to $3000 without Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-006 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION- The Highway Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of Virgil Procurement Policy. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-007 MILEAGE REIMBURSEMENT- The mileage reimbursement rate will be the current IRS rate at any given time. Motion made by Member Denniston Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-008 OFFICIAL NEWSPAPER- The official newspaper for the Town of Virgil shall be the Cortland Standard. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-009 APPOINTMENT OF TOWN ATTORNEY- The Attorney for the Town shall be Patrick M. Snyder, Esq. Motion was made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-010 APPOINTMENT OF BOOKKEEPER - The Town Supervisor appoints Gina Nourse as the Towns Bookkeeper. Motion was made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-011 BOOKKEEPER AUTHORIZATION TO PAY BILLS- The Town’s bookkeeper shall be authorized to pay utility and contractual insurance bills prior to Board approval to avoid and late payment fees. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-012 TOWN BOARD AGREEMENT TO PAY PORTION OF BOOKKEEPERS HEALTH INSURANCE- The Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in cooperation with the town of Willet. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF DEPUTY CLERK- Town Clerk Alane Van Donsel appoints deputy clerks Carla Plunkett, Jennifer Stiles and Monica Van Donsel. RESOLUTION #18-013 APPOINTMENT OF REGISTRAR OF VITAL RECORDS- Town board appointed Town Clerk Alane Van Donsel as Registrar of Vital records. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-014 APPOINTMENT OF DEPUTY REGISTRAR- Town Clerk Alane Van Donsel appointed Carla Plunkett and Jennifer Stiles as Deputy Registrar of Vital records. RESOLUTION #18-015 APPOINTMENT OF RECORDS MANAGEMENT OFFICER- Town board appointed Alane Van Donsel Virgil Town Clerk as records office manager. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF DEPUTY SUPERVISOR- Supervisor Kaminski appointed Jereme Stiles as Deputy Town Supervisor. APPOINTMENT OF COURT CLERK- Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk. APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT- Highway Superintendent Britt Morse appointed Dan Courtney as Deputy Highway Superintendent. RESOLUTION #18-016 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER- The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Town Board Meeting 01/11/2018 pg. 3 Control Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-017 APPOINTMENT OF CODE ENFORCEMENT OFFICER- The Town Board appointed Kevin McMahon as the Town’s Code enforcement officer and Zoning Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF PLANNING BOARD SECRETARY: The Planning Board appoints their own secretary (Prior Year Joan Fitch) APPOINTMENT OF ZBA MEMBER: (Steve Terwilliger’s and Linda Edwards Term Expired 12/2017) Current Members Term Expiration John Coulter 12/2019 Sheila Morse 12/2021 Linda Edwards 12/2017 (Resigned) Jeannine Sprague 12/2018 Jeff Hall 12/2020 Steve Terwilliger 12/2017 Member Denniston made a motion to appoint Steve Terwilliger to the Zoning Board of Appeals for a five-year term. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF ZBA SECRETARY- Shall be appointed by the Zoning board. APPOINT PLANNING BOARD MEMBER: (Jeff Breed and Dale Taylor’s Terms Ended 12/2017) Current Members Term Expiration Jeffrey Breed 12/2017 Anne Howe 12/2021 Carole Lathrop 12/2019 Dale Taylor 12/2017 Gary Wood 12/2018 Mark Bardoni Member Denniston made a motion to appoint Dale Taylor to the Planning Board as an Alternate for a five-year term. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. TOWN HALL CUSTODIAN APPOINTMENT- The Town Board appointed John Lellig as the Town Hall Custodian. A motion was made by Member Denniston and Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP- Town Board shall confirm appointments to the Community Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford, Terri Flatt, Town Board Liaison Jereme Stiles. Member Snow made a motion. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. HOPE LAKE PARK ADVISORY COMMITTEE: 2018 COMMITTEE The Town Board confirms the membership of the Hope Lake Advisory Committee 2018 Board of Ethics Chair Gary Pelton, Daryl Dawson, Hank Faber There are two spots available on the committee. The Virgil Town Clerk will advertise these openings. BOARD OF ETHICS- The Town Board confirms the membership of the Board of Ethics Chair as Kathy Jensen, Gary Hoyt, Richard McMullin and Town Board Liaison as Matt Denniston. Member Snow made a motion to approve the appointments to the Board of Ethics. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. CODE OF ETHICS- A copy of the code of Ethics and note that each new member of all the Virgil Town Boards shall receive a copy of the Code of Ethics from the Town Clerk. A signed receipt shall be given to the clerk from each board member. SEWER AND WATER DISTRICT OPERATORS- The contracted operator for the Town of Virgil Sewer District #1 shall be Camden Group, LLC and the contracted operator for the Town of Virgil Water District #1 is W2Operator Training Group, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of Virgil Sewer Water Districts Ken Scherrieble of Camden and Douglas Withey of W2Operator. WATER QUALITY COMMITTEE AND LABORATORY TESTING - The representative for the Water Quality Coordination Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall be PACE Lab. ANNUAL REPORT- The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as opposed to the long form. AUDITOR- The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary. Town Board Meeting 01/11/2018 pg. 4 EMERGENCY AWARENESS AND HAZMAT INFORMATION- The Town Clerk will make the appropriate name changes for the Emergency Awareness Information for HAZMAT. Supervisor Kaminski mentioned that the Town Clerk should get together with Jereme Stiles to update the Emergency Awareness and HAZMAT plan. SEASONAL ROAD CLOSINGS- The Town board shall authorize the Highway superintendent to advertise Seasonal Road closings in October. RESOLUTION #16-018 HIGHWAY FUNDS- The board shall accept the Highway Funds Agreement section 284 of Highway Law as presented by the Highway Superintendent. Motion made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-019 TOWN’S INVESTMENT POLICY- The Town board affirmed the Town of Virgil’s Investment Policy. Member Pelton made a motion to approve the Town’s reassessment policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. TOWN’S LIABILITY POLICY- The Town’s Liability Policy shall be reviewed at the Boards discretion. TOWN’S PROCUREMENT POLICY- The Town board shall affirm the Town of Virgil’s Procurement Policy. Member Denniston made a motion to reaffirm the Town’s Procurement Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. ESTABLISHMENT OF WATER AND SEWER RATES FOR 2018: Shall be determined in Local Law #1 of 2018. RESOLUTION #18-020 REAFFIRM TOWN OF VIRGIL SEXUAL HARASSMENT POLICY: Member Denniston made a motion to reaffirm the Town of Virgil’s Sexual Harassment Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-021 REAFFIRM TOWN OF VIRGIL WORKPLACE VIOLENCE PREVENTION POLICY STATEMENT: Member Denniston made a motion to reaffirm the Town of Virgil’s Workplace Prevention Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-022 REAFFIRM THE TOWN OF VIRGIL’S WATER AND SEWER DISTRICT’S #! POLICIES: Member Denniston made a motion to approve the Town of Virgil’s Water and Sewer Districts #1 Policies. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-23 APPROVAL OF ERIC SNOW AS THE TOWN REPRESENTATIVE TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Denniston made a motion to approve the appointment of Eric Snow as the representative of the Town of Virgil on the Greater Tompkins County Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-24 APPROVAL OF DALE TAYLOR AS THE TOWN LIAISON REPRESENTATIVE TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Snow made a motion to approve the appointment of Dale Taylor as the liaison representative of the Town of Virgil on the Greater Tompkins County Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. ADJOURNMENT: With no further business to discuss Member Denniston made a motion to adjourn the Organizational meeting at 7:48PM. Member Snow seconded the motion. Vote: Ayes: Snow, Denniston and Kaminski. Nays: None. Respectfully Submitted, Alane Van Donsel Virgil Town Clerk Town Board Meeting 01/11/2018 pg. 1 TOWN OF VIRGIL ORGANIZATIONAL MEETING JANUARY 11TH, 2018 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Matthew Denniston and Gary Pelton, Town Clerk Alane Van Donsel, Attorney Patrick Snyder. Highway Superintendent Britt Morse, Dan Courtney Virgil Highway Department, Ken Scherrieble Camden, Davie Coish Camden Group, Carol Rehkugler, Sue Connelly Virgil Youth Commission, Derek Withey W2Operators, Member Jereme Stiles was excused. 6:15 PUBLIC HEARING ON LOCAL LAW #1 OF 2018 RAISING OF THE WATER AND SEWER RENTS: POSTPONED 6:30 PM – ORGANIZATIONAL MEETING RESOLUTION #18-001 SET MEETING TIMES- The Town Board sets the meeting dates and times for 2018 as being the 2nd Thursday of every month. Hall Meetings will commence at 6:30 PM, Town Board will commence at 7:00 PM. A 2nd meeting may be held on 4th Thursday if needed. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-002 OFFICIAL DEPOSITORY- The Official Depository shall be First National Bank of Dryden for the Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall be the depository for the Virgil Community Development Fund. Motion made by Member Pelton. Member Snow seconded the motion. Vote: Ayes Pelton, Snow and Kaminski. Nays: None. Abstain: Denniston RESOLUTION #18-003 PAY SCHEDULE FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS Pay Schedule for elected and appointed officials: Position Pay Pay Schedule Supervisor $6,000.00 Quarterly Clerk/Tax Collector $27,400.00 Bi-weekly -Sewer/Water $4,840.00 Bi-weekly Town Board (4) $2,100.00 Quarterly Town Judge $12 ,750.00 Monthly Highway Super. $48,000.00 Bi-weekly -Transfer $5,000.00 Bi-weekly Animal Control $10,800.00 Monthly Bookkeeper $15,000.00 Bi-weekly -sewer/water $12,000.00 Bi-weekly Code Enforcer $24,000.00 Bi-weekly Court Clerk $11,250.00 Bi-weekly Custodian $6,200.00 Bi-weekly Deputy Clerk $12.00/hr Bi-weekly -sewer/water $12.00/hr Bi-weekly Historian $1,400.00 Quarterly Board of Appeals $125.00 Annually Planning Board $15.00/mtng Annually Zoning Board $15.00/mtng Annually Transfer Attendant $16.92/hr Bi-weekly -Assistant $14.00/hr Bi-weekly -Assistant $10.40/hr Bi-weekly Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-004 RATE OF PAY FOR HIGHWAY EMPLOYEES- The rate of pay for full-time Highway Employees has been set by the Highway superintendent and is approved by the Town Board. Highway employees are paid hourly on a bi- weekly schedule. Hourly rates are as follows: Rick Horner $21.05 an hour James Klingle $16.00 an hour Demont Lang $16.89 an hour Walt Nichols $18.00 an hour Dan Courtney $18.00 an hour Chad Bassett $16.50 an hour Donny Morris $18.00 an hour Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-005 HIGHWAY PURCHASES AUTHORIZATION- The Highway Superintendent is authorized to purchase new equipment, tools and other implements not to exceed $450 0 and allow repairs up to $3000 without Town Board Meeting 01/11/2018 pg. 2 Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-006 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION- The Highway Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of Virgil Procurement Policy. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-007 MILEAGE REIMBURSEMENT- The mileage reimbursement rate will be the current IRS rate at any given time. Motion made by Member Denniston Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-008 OFFICIAL NEWSPAPER- The official newspaper for the Town of Virgil shall be the Cortland Standard. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-009 APPOINTMENT OF TOWN ATTORNEY- The Attorney for the Town shall be Patrick M. Snyder, Esq. Motion was made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-010 APPOINTMENT OF BOOKKEEPER - The Town Supervisor appoints Gina Nourse as the Towns Bookkeeper. Motion was made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-011 BOOKKEEPER AUTHORIZATION TO PAY BILLS- The Town’s bookkeeper shall be authorized to pay utility and contractual insurance bills prior to Board approval to avoid and late payment fees. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-012 TOWN BOARD AGREEMENT TO PAY PORTION OF BOOKKEEPERS HEALTH INSURANCE- The Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in cooperation with the town of Willet. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF DEPUTY CLERK- Town Clerk Alane Van Donsel appoints deputy clerks Carla Plunkett, Jennifer Stiles and Monica Van Donsel. RESOLUTION #18-013 APPOINTMENT OF REGISTRAR OF VITAL RECORDS- Town board appointed Town Clerk Alane Van Donsel as Registrar of Vital records. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-014 APPOINTMENT OF DEPUTY REGISTRAR- Town Clerk Alane Van Donsel appointed Carla Plunkett and Jennifer Stiles as Deputy Registrar of Vital records. RESOLUTION #18-015 APPOINTMENT OF RECORDS MANAGEMENT OFFICER- Town board appointed Alane Van Donsel Virgil Town Clerk as records office manager. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF DEPUTY SUPERVISOR- Supervisor Kaminski appointed Jereme Stiles as Deputy Town Supervisor. APPOINTMENT OF COURT CLERK- Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk. APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT- Highway Superintendent Britt Morse appointed Dan Courtney as Deputy Highway Superintendent. RESOLUTION #18-016 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER- The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Control Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-017 APPOINTMENT OF CODE ENFORCEMENT OFFICER- The Town Board appointed Kevin McMahon as the Town’s Code enforcement officer and Zoning Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. Town Board Meeting 01/11/2018 pg. 3 APPOINTMENT OF PLANNING BOARD SECRETARY: The Planning Board appoints their own secretary (Prior Year Joan Fitch) APPOINTMENT OF ZBA MEMBER: (Steve Terwilliger’s and Linda Edwards Term Expired 12/2017) Current Members Term Expiration John Coulter 12/2019 Sheila Morse 12/2021 Linda Edwards 12/2017 (Resigned) Jeannine Sprague 12/2018 Jeff Hall 12/2020 Steve Terwilliger 12/2017 Member Denniston made a motion to appoint Steve Terwilliger to the Zoning Board of Appeals for a five-year term. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF ZBA SECRETARY- Shall be appointed by the Zoning board. APPOINT PLANNING BOARD MEMBER: (Jeff Breed and Dale Taylor’s Terms Ended 12/2017) Current Members Term Expiration Jeffrey Breed 12/2017 Anne Howe 12/2021 Carole Lathrop 12/2019 Dale Taylor 12/2017 Gary Wood 12/2018 Mark Bardoni Member Denniston made a motion to appoint Dale Taylor to the Planning Board as an Alternate for a five-year term. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. TOWN HALL CUSTODIAN APPOINTMENT- The Town Board appointed John Lellig as the Town Hall Custodian. A motion was made by Member Denniston and Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP- Town Board shall confirm appointments to the Community Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford, Terri Flatt, Town Board Liaison Jereme Stiles. Member Snow made a motion. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. HOPE LAKE PARK ADVISORY COMMITTEE: 2018 COMMITTEE The Town Board confirms the membership of the Hope Lake Advisory Committee 2018 Board of Ethics Chair Gary Pelton, Daryl Dawson, Hank Faber There are two spots available on the committee. The Virgil Town Clerk will advertise these openings. BOARD OF ETHICS- The Town Board confirms the membership of the Board of Ethics Chair as Kathy Jensen, Gary Hoyt, Richard McMullin and Town Board Liaison as Matt Denniston. Member Snow made a motion to approve the appointments to the Board of Ethics. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. CODE OF ETHICS- A copy of the code of Ethics and note that each new member of all the Virgil Town Boards shall receive a copy of the Code of Ethics from the Town Clerk. A signed receipt shall be given to the clerk from each board member. SEWER AND WATER DISTRICT OPERATORS- The contracted operator for the Town of Virgil Sewer District #1 shall be Camden Group, LLC and the contracted operator for the Town of Virgil Water District #1 is W2Operator Training Group, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of Virgil Sewer Water Districts Ken Scherrieble of Camden and Douglas Withey of W2Operator. WATER QUALITY COMMITTEE AND LABORATORY TESTING - The representative for the Water Quality Coordination Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall be PACE Lab. ANNUAL REPORT- The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as opposed to the long form. AUDITOR- The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary. EMERGENCY AWARENESS AND HAZMAT INFORMATION- The Town Clerk will make the appropriate name changes for the Emergency Awareness Information for HAZMAT. Supervisor Kaminski mentioned that the Town Clerk should get together with Jereme Stiles to update the Emergency Awareness and HAZMAT plan. SEASONAL ROAD CLOSINGS- The Town board shall authorize the Highway superintendent to advertise Seasonal Road closings in October. Town Board Meeting 01/11/2018 pg. 4 RESOLUTION #16-018 HIGHWAY FUNDS- The board shall accept the Highway Funds Agreement section 284 of Highway Law as presented by the Highway Superintendent. Motion made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-019 TOWN’S INVESTMENT POLICY- The Town board affirmed the Town of Virgil’s Investment Policy. Member Pelton made a motion to approve the Town’s reassessment policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. TOWN’S LIABILITY POLICY- The Town’s Liability Policy shall be reviewed at the Boards discretion. TOWN’S PROCUREMENT POLICY- The Town board shall affirm the Town of Virgil’s Procurement Policy. Member Denniston made a motion to reaffirm the Town’s Procurement Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. ESTABLISHMENT OF WATER AND SEWER RATES FOR 2018: Shall be determined in Local Law #1 of 2018. RESOLUTION #18-020 REAFFIRM TOWN OF VIRGIL SEXUAL HARASSMENT POLICY: Member Denniston made a motion to reaffirm the Town of Virgil’s Sexual Harassment Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-021 REAFFIRM TOWN OF VIRGIL WORKPLACE VIOLENCE PREVENTION POLICY STATEMENT: Member Denniston made a motion to reaffirm the Town of Virgil’s Workplace Prevention Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-022 REAFFIRM THE TOWN OF VIRGIL’S WATER AND SEWER DISTRICT’S #! POLICIES: Member Denniston made a motion to approve the Town of Virgil’s Water and Sewer Districts #1 Policies. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-23 APPROVAL OF ERIC SNOW AS THE TOWN REPRESENTATIVE TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Denniston made a motion to approve the appointment of Eric Snow as the representative of the Town of Virgil on the Greater Tompkins County Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-24 APPROVAL OF DALE TAYLOR AS THE TOWN LIAISON REPRESENTATIVE TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Snow made a motion to approve the appointment of Dale Taylor as the liaison representative of the Town of Virgil on the Greater Tompkins County Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. ADJOURNMENT: With no further business to discuss Member Denniston made a motion to adjourn the Organizational meeting at 7:48PM. Member Snow seconded the motion. Vote: Ayes: Snow, Denniston and Kaminski. Nays: None. Respectfully Submitted, Alane Van Donsel Virgil Town Clerk Town Board Meeting 01/11/2018 pg. 1 TOWN OF VIRGIL ORGANIZATIONAL MEETING JANUARY 11TH, 2018 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Matthew Denniston and Gary Pelton, Town Clerk Alane Van Donsel, Attorney Patrick Snyder. Highway Superintendent Britt Morse, Dan Courtney Virgil Highway Department, Ken Scherrieble Camden, Davie Coish Camden Group, Carol Rehkugler, Sue Connelly Virgil Youth Commission, Derek Withey W2Operators, Member Jereme Stiles was excused. 6:15 PUBLIC HEARING ON LOCAL LAW #1 OF 2018 RAISING OF THE WATER AND SEWER RENTS: POSTPONED 6:30 PM – ORGANIZATIONAL MEETING RESOLUTION #18-001 SET MEETING TIMES- The Town Board sets the meeting dates and times for 2018 as being the 2nd Thursday of every month. Hall Meetings will commence at 6:30 PM, Town Board will commence at 7:00 PM. A 2nd meeting may be held on 4th Thursday if needed. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-002 OFFICIAL DEPOSITORY- The Official Depository shall be First National Bank of Dryden for the Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall be the depository for the Virgil Community Development Fund. Motion made by Member Pelton. Member Snow seconded the motion. Vote: Ayes Pelton, Snow and Kaminski. Nays: None. Abstain: Denniston RESOLUTION #18-003 PAY SCHEDULE FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS Pay Schedule for elected and appointed officials: Position Pay Pay Schedule Supervisor $6,000.00 Quarterly Clerk/Tax Collector $27,400.00 Bi-weekly -Sewer/Water $4,840.00 Bi-weekly Town Board (4) $2,100.00 Quarterly Town Judge $12 ,750.00 Monthly Highway Super. $48,000.00 Bi-weekly -Transfer $5,000.00 Bi-weekly Animal Control $10,800.00 Monthly Bookkeeper $15,000.00 Bi-weekly -sewer/water $12,000.00 Bi-weekly Code Enforcer $24,000.00 Bi-weekly Court Clerk $11,250.00 Bi-weekly Custodian $6,200.00 Bi-weekly Deputy Clerk $12.00/hr Bi-weekly -sewer/water $12.00/hr Bi-weekly Historian $1,400.00 Quarterly Board of Appeals $125.00 Annually Planning Board $15.00/mtng Annually Zoning Board $15.00/mtng Annually Transfer Attendant $16.92/hr Bi-weekly -Assistant $14.00/hr Bi-weekly -Assistant $10.40/hr Bi-weekly Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-004 RATE OF PAY FOR HIGHWAY EMPLOYEES- The rate of pay for full-time Highway Employees has been set by the Highway superintendent and is approved by the Town Board. Highway employees are paid hourly on a bi- weekly schedule. Hourly rates are as follows: Rick Horner $21.05 an hour James Klingle $16.00 an hour Demont Lang $16.89 an hour Walt Nichols $18.00 an hour Dan Courtney $18.00 an hour Chad Bassett $16.50 an hour Donny Morris $18.00 an hour Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-005 HIGHWAY PURCHASES AUTHORIZATION- The Highway Superintendent is authorized to purchase new equipment, tools and other implements not to exceed $450 0 and allow repairs up to $3000 without Town Board Meeting 01/11/2018 pg. 2 Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item. Motion made by Member Denniston, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-006 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION- The Highway Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of Virgil Procurement Policy. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-007 MILEAGE REIMBURSEMENT- The mileage reimbursement rate will be the current IRS rate at any given time. Motion made by Member Denniston Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-008 OFFICIAL NEWSPAPER- The official newspaper for the Town of Virgil shall be the Cortland Standard. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-009 APPOINTMENT OF TOWN ATTORNEY- The Attorney for the Town shall be Patrick M. Snyder, Esq. Motion was made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-010 APPOINTMENT OF BOOKKEEPER - The Town Supervisor appoints Gina Nourse as the Towns Bookkeeper. Motion was made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-011 BOOKKEEPER AUTHORIZATION TO PAY BILLS- The Town’s bookkeeper shall be authorized to pay utility and contractual insurance bills prior to Board approval to avoid and late payment fees. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-012 TOWN BOARD AGREEMENT TO PAY PORTION OF BOOKKEEPERS HEALTH INSURANCE- The Town Board authorizes the Town to pay an agreed portion of the Bookkeeper’s health insurance in cooperation with the town of Willet. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF DEPUTY CLERK- Town Clerk Alane Van Donsel appoints deputy clerks Carla Plunkett, Jennifer Stiles and Monica Van Donsel. RESOLUTION #18-013 APPOINTMENT OF REGISTRAR OF VITAL RECORDS- Town board appointed Town Clerk Alane Van Donsel as Registrar of Vital records. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-014 APPOINTMENT OF DEPUTY REGISTRAR- Town Clerk Alane Van Donsel appointed Carla Plunkett and Jennifer Stiles as Deputy Registrar of Vital records. RESOLUTION #18-015 APPOINTMENT OF RECORDS MANAGEMENT OFFICER- Town board appointed Alane Van Donsel Virgil Town Clerk as records office manager. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF DEPUTY SUPERVISOR- Supervisor Kaminski appointed Jereme Stiles as Deputy Town Supervisor. APPOINTMENT OF COURT CLERK- Town Justice Scott Elston shall appoint Deb Gallagher as Court Clerk. APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT- Highway Superintendent John Morse appointed Bret Morse as Deputy Highway Superintendent. Dan Courtney RESOLUTION #18-016 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER- The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Control Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-017 APPOINTMENT OF CODE ENFORCEMENT OFFICER- The Town Board appointed Kevin McMahon as the Town’s Code enforcement officer and Zoning Officer. Motion made by Member Denniston Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. Town Board Meeting 01/11/2018 pg. 3 APPOINTMENT OF PLANNING BOARD SECRETARY: The Planning Board appoints their own secretary (Prior Year Joan Fitch) APPOINTMENT OF ZBA MEMBER: (Steve Terwilliger’s and Linda Edwards Term Expired 12/2017) Current Members Term Expiration John Coulter 12/2019 Sheila Morse 12/2021 Linda Edwards 12/2017 (Resigned) Jeannine Sprague 12/2018 Jeff Hall 12/2020 Steve Terwilliger 12/2017 Member Denniston made a motion to appoint Steve Terwilliger to the Zoning Board of Appeals for a five-year term. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. APPOINTMENT OF ZBA SECRETARY- Shall be appointed by the Zoning board. APPOINT PLANNING BOARD MEMBER: (Jeff Breed and Dale Taylor’s Terms Ended 12/2017) Current Members Term Expiration Jeffrey Breed 12/2017 Anne Howe 12/2021 Carole Lathrop 12/2019 Dale Taylor 12/2017 Gary Wood 12/2018 Mark Bardoni Member Denniston made a motion to appoint Dale Taylor to the Planning Board as an Alternate for a five-year term. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. TOWN HALL CUSTODIAN APPOINTMENT- The Town Board appointed John Lellig as the Town Hall Custodian. A motion was made by Member Denniston and Member Snow seconded the motion. Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP- Town Board shall confirm appointments to the Community Development Fund Loan Advisory Committee as being Sheila Morse, Ronald Dennison, Howard Ford, Terri Flatt, Town Board Liaison Jereme Stiles. Member Snow made a motion. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. HOPE LAKE PARK ADVISORY COMMITTEE: 2018 COMMITTEE The Town Board confirms the membership of the Hope Lake Advisory Committee 2018 Board of Ethics Chair Gary Pelton, Daryl Dawson, Hank Faber There are two spots available on the committee. The Virgil Town Clerk will advertise these openings. BOARD OF ETHICS- The Town Board confirms the membership of the Board of Ethics Chair as Kathy Jensen, Gary Hoyt, Richard McMullin and Town Board Liaison as Matt Denniston. Member Snow made a motion to approve the appointments to the Board of Ethics. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. CODE OF ETHICS- A copy of the code of Ethics and note that each new member of all the Virgil Town Boards shall receive a copy of the Code of Ethics from the Town Clerk. A signed receipt shall be given to the clerk from each board member. SEWER AND WATER DISTRICT OPERATORS- The contracted operator for the Town of Virgil Sewer District #1 shall be Camden Group, LLC and the contracted operator for the Town of Virgil Water District #1 is W2Operator Training Group, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of Virgil Sewer Water Districts Ken Scherrieble of Camden and Douglas Withey of W2Operator. WATER QUALITY COMMITTEE AND LABORATORY TESTING - The representative for the Water Quality Coordination Committee shall be Douglas Withey. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall be PACE Lab. ANNUAL REPORT- The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as opposed to the long form. AUDITOR- The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary. EMERGENCY AWARENESS AND HAZMAT INFORMATION- The Town Clerk will make the appropriate name changes for the Emergency Awareness Information for HAZMAT. Supervisor Kaminski mentioned that the Town Clerk should get together with Jereme Stiles to update the Emergency Awareness and HAZMAT plan. SEASONAL ROAD CLOSINGS- The Town board shall authorize the Highway superintendent to advertise Seasonal Road closings in October. Town Board Meeting 01/11/2018 pg. 4 RESOLUTION #16-018 HIGHWAY FUNDS- The board shall accept the Highway Funds Agreement section 284 of Highway Law as presented by the Highway Superintendent. Motion made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-019 TOWN’S INVESTMENT POLICY- The Town board affirmed the Town of Virgil’s Investment Policy. Member Pelton made a motion to approve the Town’s reassessment policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. TOWN’S LIABILITY POLICY- The Town’s Liability Policy shall be reviewed at the Boards discretion. TOWN’S PROCUREMENT POLICY- The Town board shall affirm the Town of Virgil’s Procurement Policy. Member Denniston made a motion to reaffirm the Town’s Procurement Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. ESTABLISHMENT OF WATER AND SEWER RATES FOR 2018: Shall be determined in Local Law #1 of 2018. RESOLUTION #18-020 REAFFIRM TOWN OF VIRGIL SEXUAL HARASSMENT POLICY: Member Denniston made a motion to reaffirm the Town of Virgil’s Sexual Harassment Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-021 REAFFIRM TOWN OF VIRGIL WORKPLACE VIOLENCE PREVENTION POLICY STATEMENT: Member Denniston made a motion to reaffirm the Town of Virgil’s Workplace Prevention Policy. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-022 REAFFIRM THE TOWN OF VIRGIL’S WATER AND SEWER DISTRICT’S #! POLICIES: Member Denniston made a motion to approve the Town of Virgil’s Water and Sewer Districts #1 Policies. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-23 APPROVAL OF ERIC SNOW AS THE TOWN REPRESENTATIVE TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Denniston made a motion to approve the appointment of Eric Snow as the representative of the Town of Virgil on the Greater Tompkins County Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-24 APPROVAL OF DALE TAYLOR AS THE TOWN LIAISON REPRESENTATIVE TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE BOARD: Member Snow made a motion to approve the appointment of Dale Taylor as the liaison representative of the Town of Virgil on the Greater Tompkins County Municipal Health Insurance Consortium. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None. ADJOURNMENT: With no further business to discuss Member Denniston made a motion to adjourn the Organizational meeting at 7:48PM. Member Snow seconded the motion. Vote: Ayes: Snow, Denniston and Kaminski. Nays: None. Respectfully Submitted, Alane Van Donsel Virgil Town Clerk Virgil Town Board Meeting January 11th, 2018 1 | P a g e TOWN OF VIRGIL REGULAR MEETING January 11th, 2018 PRESENT: Supervisor John Kaminski, Board Members Eric Snow and Matt Denniston, Member Gary Pelton, Attorney for the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Dereck Withey W2Operators, Highway Superintendent Britt Morse, Dan Courtney Deputy Highway Superintendent, Sue Connelly, Virgil Youth Commission, Wes Kryger Greek Peak, Carol Rehkugler, Dan Haynes. Board Member Jereme Stiles was excused. 6:50 PM –THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order. RESOLUTION# 18-025 APPROVAL OF MINUTES Draft of the Regular Board Meeting Minutes dated December 14th, 2017: Member Denniston moved to approve the minutes for Nov. 09th, 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None RESOLUTION# 18-026 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR DECEMBER 2017 NUMBER 13: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 1-32 in the edited amount of $78,956.85, there was mistake on item #25. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None. HIGHWAY FUND FOR DEC. 2017 NUMBER 13: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1000-1025 in the amount of $225,824.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR DEC NUMBER 13: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2000-2006 in the amount of $5,132.35. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR DEC NUMBER 13: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3000-3004 in the amount of $39,928.89. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None Amended 40,046.96 MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR DECEMBER 2018: Member Denniston moved to accept the Supervisor’s Monthly Report in Long form for December 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays –None Still in good shape ¾ way through the year accts look healthy TOWN CLERK’S MONTHLY REPORT DECEMBER 2017: Member Denniston moved to accept the Town Clerks Monthly Report for November 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None TOWN CLERK’S ANNUAL REPORT: Member Denniston moved to accept the Town Clerks Annual Report for 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None TAX COLLECTORS REPORT AS OF JAN. 6, 2018: Member Denniston moved to accept the Tax Collector’s Monthly Report as of Jan. 2018. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group. Supervisor Kaminski said that operator Coish questioned the grease traps at Greek Peak. Kaminski said they ended up having them clean. Kaminski said that he going to have the engineering firm Ceaderwood come down and inspect Greek Peak’s system. Member Snow said that the gate at the sewer plant and he is concerned with liability. Coish said that he leaves it open for the snow plow. Snow would like to see it closed, he feels that would be a deterrent. Member Denniston moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None Virgil Town Board Meeting January 11th, 2018 2 | P a g e WATER DISTRICT OPERATIONS REPORT: Dereck Withey reported that they had an issue with chlorinator. He said to replace it, it will probably cost around $3500. Supervisor told Withey to get some quotes and to get it taken care of. Member Denniston moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: Member Denniston moved to accept the Animal Control Officer’s Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None Discussion: There was some discussion on why the town was paying for a dog that ran away from Groton to Virgil. CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon. Member Denniston motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow Vote: Ayes- Members Pelton, Snow, Denniston and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price had Sue Connelly there to field questions or concerns. Supervisor Kaminski said that the town would like to begin sales tax discussions now. Kaminski said th at he is getting a lot feedback that the county wants to take away the sales tax from the towns. He would like Sandy to set up a meeting of towns and the legislator. Connelly said that she would relay the message. Member Denniston motioned to accept the County Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. Supervisor Kaminski said that he met with Pelton and there are some concerns that the summer program doesn’t have enough children to sustain it. He said that a letter of interest will be sent out the parents and then a determination will be made on whether to continue the summe r program this year. Member Denniston motioned to accept the Virgil Youth Commissions report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that the Nordic Center was open but is now closed due to the snow melting. Kryger said that the bridge on the Hope Lake Park trail has been fixed. Kryger wanted the town to be aware that the Spartan race will be held at Greek Peak on March 10th. He said that the Race starts at 7:00AM. It was stated that last year the Spartan Race registered 4500 participants with about 6000 people total attending. Member Pelton asked what the Spartan race does at Hope Lake Park. Kryger said the Spartan Races doesn’t do anything on the lake. Member Denniston made a motion a to approve the Hope Lake Park Operations Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays- None HIGHWAY DEPT. SUPERINTENDENTS REPORT: Deputy Highway Superintendent Britt Morse was present and submitted a written report. Morse reported that the Fuel usage report was very close on being correct. Morse said that the highway department has received the new truck. The board said to put the old one on Auctions International website. The board would also like to see the Sweeper that was purchased from Homer sold at Auction as well. Morse said that there is a radiator issue with the new tractor. He said that they tried to patch it, but it didn’t work. Supervisor Kaminski told Morse to get some numbers on fixing the trailer. Kaminski said that the town doesn’t have to borrow money. He said that the Chips money covered most of the truck and that all they were short was $42,000, but they worked the numbers and they were able to pay for it. Member Denniston asked when the next truck will be due for replacement. Morse said in five years. Kaminski said that he would like to look into leasing a truck. He would like to know if there is a cost savings. Interested in looking at the numbers. Morse said that the next trucks to be replaced will be pickup trucks. Member Denniston motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None. Virgil Town Board Meeting January 11th, 2018 3 | P a g e OLD BUSINESS DISCUSSION ON GAS AND ELECTRIC AGREEMENT: Supervisor Kaminski said that National Grid conducted a survey to make sure the billing is correct. It was part of an annual audit. Kaminski said that he is shopping for electricity. He said he was dealing with one company that wants to be the sole source representatives. He said that hopefully by next month he’ll have some rates. ZONING BOARD OF APPEALS RESIGNATION: Supervisor Kaminski said that Linda Edwards has resigned from the Zoning Board of Appeals. Kaminski told the Town Clerk to Advertise the position. NEW BUSINESS AUDIT TOWN CLERK’S BOOKS: The Town Board audited and signed the Town Clerks Books. AUDIT TOWN SUPERVISORS BOOKS: The Town Board audited and signed the Supervisor’s books. AUDIT COURT BOOKS: Super Visor Kaminski said that he and Eric Snow audited the Court Justice’s books on January 9 th at 6:00 PM. He said that everything looked good with the books. NYMIR DISCUSSION ON VISIT AND TRAINING : Supervisor said that all Town employees will need work place violence prevention and sexual harassment training. He said that it is a two-hour course that they will provide, and it can be held at the Town Hall. There was a question as to if the Town has a Written Notice Law. Attorney Snyder said that it is protection for the town in case someone is hurt on town property. If there was no written notice given, then the town can’t be held liable. Kaminski said that the Town Hall needs an exit sign on the door in codes off. He mentioned that there are a few other recommendations that they made. PLANNING AND ZONING BOARD POLICY: Supervisor Kaminski wanted the board to look at the policy. He said that it is still a work in progress. He is looking for feedback form the board as well as the Planning and Zoning Board members. What is presented is on ly a draft. RESOLUTION #18-027 USE OF RESERVE FUNDS TO PURCHASE A TRACTOR SUBJECT TO PERMISSIVE REFERENDUM: Member Denniston motioned to approve the use of $24,000 from the equipment reserve fund to purchase a tractor for the Virgil Transfer Station. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-028 APPROVE TO SHARE THE COST OF RESURFACING THE VIRGIL WALKING TRAIL: The Town board received a quote of $1600. from the Cortland Enlarged City School District to resurface the Virgil Walking Trail. They would like to know if the Town was willing to split the cost. Member Denniston made a motion to approve spending $800.00 out of the Community Development Fund to pay for half of the cost of resurfacing the Virgil Walking Trail. Member Snow seconded the motion. Vote: Ayes- Members Snow, Denniston and Kaminski. Nays: None. RESOLUTION #18-028 APPROVE THE EXTENSION OF TIME ON TAX COLLECTING: Member Denniston made a motion to approve the extension of time on tax collecting to June 1st, 2018. Member Snow seconded the motion. Vote: Ayes-Members Snow, Denniston and Kaminski. Nays: None. LETTER FROM RECLAIM NY AND QUESTIONNAIRE: Supervisor Kaminski asked the board to take a few moments to look at the questionnaire form Reclaim New York and to mail the questionnaire back to them. 2018 SHARED SERVICES AGREEMENT WITH THE DOT: This item was tabled until Superintend Britt Morse can investigate it further. Unified Court System- Need to send the minutes showing that they did audit the books FEMA MONEY: Supervisor Kaminski said he received a Letter from the State of New York. He said that there was 76 million of damage throughout the state, but only 20 million was rewarded. He said Virgil was not on the list to receive funds. Kaminski said that he is looking at getting volunteers to help clean up the lake. He said he would like to use Cedarwood to help with engineering what needs Virgil Town Board Meeting January 11th, 2018 4 | P a g e to be done to remedy the issue. He is concerned with all the debris that is in the lake and he is concerned about the bacteria. Kaminski is wondering if this will be a fall project. He is concerned that the lake may not be able to be used this year. Member Pelton asked if there will be any issues with insurance. Kaminski said that they will have to investigate that. He said that there is not enough money in the repair reserve fund to fix it the issue. Wes Kryger said that Greek Peak would be willing to help with the cleanup. Kaminski said that it is not just equipment rental that is a concern, but also the cost of the fuel to run the equipment. With no further business to discuss, Member Denniston moved to adjourn the meeting at 7:45PM. Member Pelton seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays: None. Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk TOWN OF VIRGIL, NEW YORK JANUARY, 2018 and payment of which are otherwise provided for by Law: by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 6 CERTIFIED COPIES 60.00 60.00TOTAL TOWN CLERK FEES A1270 89 PHOTO ID FEE 859.00 859.00TOTAL A1270 A1550 1 DOG IMPOUNDS/ADOPTIONS 30.00 30.00TOTAL A1550 A1670 8 POSTAGE 59.20 3 FAX MACHINE USEAGE 1.50 60.70TOTAL A1670 A2115 1 MINOR/MAJOR SUBDIVISION 150.00 150.00TOTAL A2115 A2544 46 DOG LICENSES 438.00 438.00TOTAL A2544 A2590 6 BUILDING PERMITS 725.00 725.00TOTAL A2590 A2655 58 PHOTOCOPIES 14.50 14.50TOTAL A2655 JANUARY, 2018 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 2,337.20PAID TO SUPERVISOR FOR GENERAL FUND 54.00PAID TO AG & MARKETS FOR DOG LICENSES 2,391.20TOTAL DISBURSEMENTS FEBRUARY 2, 2018 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI 02-02-18 11:53:09 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 12-29-2017 through 02-02-2018 ALL SWIS CODES Purpose Swis Code Tax Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $2,091,825.74 82.05$2,549,317.33 $457,491.59 Town of Virgil 1146 $426,228.41 82.71$515,343.48 $89,115.07 School Relevy 1146 $9,074.61 30.17$30,076.80 $21,002.19 Relevy Sewer $324.72 75.22$431.72 $107.00 Relevy Water $134.30 67.05$200.30 $66.00 Virgil Fire $194,403.58 82.72$235,000.07 $40,596.49 Virgil sewer $103,570.34 92.82$111,585.60 $8,015.26 Virgil water $48,906.69 91.62$53,378.00 $4,471.31 $2,874,468.39 $3,495,333.30Total: 82.24 $620,864.91 Page 1 9008 State Rte. 13 Phone 315-245- 4444 Camden, NY 13316 Fax: 888-907- 3020 info@camdengroupusa.com February 6, 2018 Town of Virgil, Wastewater Treatment Plant Operations for January 2018 Wastewater Treatment Facility Average daily flow (Million Gallons / day) .034498 Sampling BOD influent 513 BOD effluent N/D Permit limit 15 TSS influent 1350 TSS effluent N/D Permit limit 15 NH3 influent N/A NH3 effluent N/A Permit limit 2.0 Chlorine Residual N/A C12 effluent N/A Permit limit .35 Fecal N/A Fecal effluent N/A Permit limit 200/400 Ø We will be installing air-o-lator nose cone by next meeting. This will be installed on #2 Air-o-lator so we can remove #1 for service. Ø We are also going to try to get air-o-lator #1 removed for service. This has been held up due to incoming flow and food has increased greatly. We will plan on using blower system in place of Air-o-lator. Ø Facility wasted approximately 82000 gallons of sludge and sent 24000 gallons of dewatered and stabilized sludge to City of Ithaca Wastewater plant this month. Ø Plant is very active with food with Ski resort and Hotel busy. Ø We have installed and tested #2 Wet Well/Backup pump, all working to specs. Ø Cleaned Oxidation Ditch walls throughout the month. Ø Performed PM on all equipment as required. Ø Performed housekeeping. Ø The facility is performing well within winter permit. Ø System looks great. DMR Copy of Record Permit Permit #:NY0027197 Permittee:VIRGIL (T) SD#1 Facility:VIRGIL (T) SD#1 WWTP Major:No Permittee Address:1176 CHURCH STREET CORTLAND, NY 13045 Facility Location:2000 ST RTE 392 VIRGIL, NY 13045 Permitted Feature:001 Receiving Water (Ambient) Discharge: 001-M Town of Virgil Sewer District #1 WWTP Report Dates & Status Monitoring Period:From 12/01/17 to 12/31/17 DMR Due Date:01/28/18 Status:NetDMR Validated Considerations for Form Completion Principal Executive Officer First Name:Kenneth Title:President Telephone:315-245-4444 Last Name:Scherrieble No Data Indicator (NODI) Form NODI:-- Parameter Monitoring Location Season #Param. NODI Quantity or Loading Quality or Concentration # of Ex.Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units 00010 Temperature, water deg. centigrade 1 - Effluent Gross 0 -- Sample =10 04 - deg C 0 01/01 - Daily GR - GRAB Permit Req. Req Mon DAILY MX 04 - deg C 01/01 - Daily GR - GRAB Value NODI 00056 Flow rate 1 - Effluent Gross 0 -- Sample =24597 07 - gal/d 0 99/99 - Continuous MT - METER Permit Req.<=80000 MO AVG 07 - gal/d 99/99 - Continuous MT - METER Value NODI 00300 Oxygen, dissolved [DO]1 - Effluent Gross 0 -- Sample =8 19 - mg/L 0 01/30 - Monthly GR - GRAB Permit Req. >=4 MINIMUM 19 - mg/L 01/30 - Monthly GR - GRAB Value NODI 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Sample =4 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00310 BOD, 5-day, 20 deg. C G - Raw Sewage Influent 0 -- Sample =164 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00400 pH 1 - Effluent Gross 0 -- Sample =7 =7.5 12 - SU 0 01/01 - Daily GR - GRAB Permit Req. >=6 MINIMUM <=9 MAXIMUM 12 - SU 01/01 - Daily GR - GRAB Value NODI 00530 Solids, total suspended 1 - Effluent Gross 0 -- Sample =6 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. <=15 MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00530 Solids, total suspended G - Raw Sewage Influent 0 -- Sample =200 19 - mg/L 0 01/30 - Monthly 06 - COMP-6 Permit Req. Req Mon MO AVG 19 - mg/L 01/30 - Monthly 06 - COMP-6 Value NODI 00545 Solids, settleable 1 - Effluent Gross 0 -- Sample <0.1 25 - mL/L 0 01/01 - Daily GR - GRAB Permit Req. <=.3 DAILY MX 25 - mL/L 01/01 - Daily GR - GRAB Value NODI 81010 BOD, 5-day, percent removal K - Percent Removal 0 -- Sample =98 23 - % 0 01/30 - Monthly CA - CALCTD Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD Value NODI 81011 Solids, suspended percent removal K - Percent Removal 0 -- Sample =97 23 - % 0 01/30 - Monthly CA - CALCTD Permit Req. >=85 MO AV MN 23 - %01/30 - Monthly CA - CALCTD Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments Attachments Name Type Size VirgilMOR.pdf pdf 915240 Report Last Saved By VIRGIL (T) SD#1 User:admin@camdengroupusa.com Name:Cindy Cameron E-Mail:admin@camdengroupusa.com Date/Time:2018-01-20 18:12 (Time Zone: -05:00) Report Last Signed By User:info@camdengroupusa.com Name:Kenneth Scherrieble E-Mail:info@camdengroupusa.com Date/Time:2018-01-20 18:13 (Time Zone: -05:00) 131 Port Watson Street, Cortland New York, 13045 Office: 607-753-1477 Fax: 607-753-1479 www.w2oJenae@outlook.com February 1, 2018 Mr. John Kaminski Town of Virgil Supervisor 1176 Church Street Cortland, NY 13045 Re: January Operations Report for the Town Water System Mr. Kaminski and Virgil Town Board Members, All samples for this month came back normal. We had a lot of issues with the meter reads for last quarter. The first time we returned the reader the battery died and somehow all of the readings were deleted. We went back out and reread the meters and when we returned the reader a second time, Gina could only input a handful of the readings. She spoke with Sensus support and was finally able to get them downloaded to the Sensus computer program but still had trouble converting them into the billing program and ended up having to input them all manually. We’re not sure why this is happening now since last quarter the reader worked just fine. The thermostat for the heater in the first room of the pump house shorted out and tripped the breakers. Dereck and I responded when I received the alarm call and reset the breakers so that the pumps would run. We installed a new thermostat the next day. We also received a quote for the replacement chlorine analyzer which I have sent to Alane. Sincerely, Jenae Withey LEGISLATOR'S REPORT FOR FEBRUARY 2018 The organizational meeting welcomed eight new legislators and put into motion assignments for all seventeen members. My Legislative assignments- chair of the Agriculture, Planning and Environment Committee, vice chair of the Highway Committee, member of the Personnel Committee, chair of CCTVS (County, City, Towns, Villages and Schools), Central New York Regional Planning Board, Records Management Advisory Board and chair of the Workers Compensation Advisory Committee. I continue to be involved in the LEICC (Local Early Intervention of Cortland County), Long Term Care Coalition, board of directors for Family and Children Services Committees have been meeting and enthusiastically beginning this term. Local folks re-appointed were Jim Murphy to the Soil & Water District Board of Directors and Dr. Cindy Johnson to the Board of Health. Thank you for your volunteer service. In order to support our competent County Treasurer and to satisfy audit recommendations a position of Fiscal Manager was approved. The Treasurer has been doing a great job despite being down two positions however certain auditing and related work need attention. At first there were some no votes, I supported it from the beginning. Fourth quarter sales tax was approved for distribution to municipalities. Virgil will get $ 203,299.91 and Harford $70,269. Also, a Sales Tax Sharing Committee made up of two Democrats and three Republicans which were two from the city and three from rural areas, was formed. A committee was formed to look at comparative services and spending- the results should be interesting. Some years ago, Stan Connelly, Sr. suggested that the county apply for some grant money for snowmobile trail development and maintenance. It was successfully applied for by Dan Dineen of the Planning Department for every year since then. This year $65,156 was distributed to clubs. This essentially brought snowmobile registration money back to Cortland. Good idea shared. Is there anything I should be aware of or doing? Keep in touch. Thought for the month: " If someone comes into your life and had a positive impact on you, be thankful that your paths crossed. And even if they can't stay for some reason, be thankful that somehow they brought joy into your life, even if for a short while." Contributed by my son, Author unknown Sandy Price, Legislator #14 Towns of Harford and Virgil 1189 Church Street, Virgil, NY. 13045 Home- 835-6711 cell 423-1019 sandyprice@ frontiernet.net Virgil Youth Commission Notes to Virgil Town Board February 8, 2018 We have recently been discussing alternate ideas to improve the quality of our Before/After School program as well as making it more financially viable. One possibility is to have an outside agency in control of the whole program, but still have the children at Virgil School. We have begun to collect information about this possibility. We had conversations with The Cortland Child Development Center, and the YWCA. The CCD operates two school-aged programs. The YWCA manages 7 programs, including McGraw and Marathon. Obviously, we do not have all the information we would need, but here are pros and cons we have discovered so far. Pros: 1. Hours of operation are the same. However, they would be able to offer full daycare on snow days, and holidays such as MLK day. (On full days, they provide breakfast, snack and lunch.) The YWCA offers this vacation daycare service free of charge. On breaks that involve a full week, they offer care, but at an additional fee. 2. Both programs offer full summer childcare programs. 3. The after school program includes regular structured activities such as homework help, crafts, games, projects, and a snack. 4. Because they are a licensed day care provider, the parents with eligible income levels can get Child Care Subsidy. The managers of the program are willing to help the parents apply for this assistance. It is offered through theDepartment of Social Services, and is based on income. (Some families pay only $1.00 per week). 5. Their staff is trained, and managed by professional staff. Their staff ratio is 1:10. All staff must pass background check, and participate in training including but not limited to first aid, CPR, and MAT (medical administration training) 6. Both programs currently have some Virgil students attending their Cortland Programs. 7. They would do the work to get licensure, and permission to use the school. 8. Their manager would handle all staffing, child registrations, billing, and payments. Cons: 1. The fees for childcare are more than we currently charge. The YWCA seems to have more flexibility in terms of number of days attended and number of siblings. YWCA School Age Program Fees Before School Only After School Only Before/ After School 1 2 1 2 3 1 2 3 M-F $32 $56 $58 $104 $140 $78 $140 $186 M/W/F $25 $45 $46 $80 $104 $66 $106 $142 T/TH $20 $36 $35 $64 $84 $46 $81 $102 Per Diem $11 $18 $22 $37 $48 $30 $50 $65 2. Since the licensure process can take 5-6 months, if we want to start this program in September, we need to make a decision within a couple months. 3. The CDC needs 20 fulltime children enrolled to make the program viable for themselves. The YWCA operates enough programs that it has more flexibility along these lines—they have one program with only 7 students currently. We present this information to the Virgil Town Board to seek approval to further investigate the possibility of another agency operating the Before/After School program. Teresa Pelton, VYC Secretary Greek Peak Mountain Resort 2000 NYS Route 392, Cortland, NY 13045 January 28, 2018 To whom it may concern: On behalf of Greek Peak Mountain Resort and Spartan Race, Inc., we would like to inform you that a Winter Sprint Spartan Race will be held at Greek Peak Mountain Resort (2000 NYS Route 392, Cortland NY 13045), on March 10, 2018. The Race begins at roughly 730am and typically goes in tiered times through the day, ending at roughly 630pm. We do anticipate high traffic levels on Route 392 in Cortland surrounding our Resort. Greek Peak Mountain Resort is pleased to host an internationally sponsored race such as Spartan for the second year in a row. They anticipate 4,000 racers on March 10th. If you would like more information on race plans, please contact Jessica Sloma, VP of Sales & Marketing at Greek Peak Mountain Resort at 844.852.9312 or JSloma@GreekPeakMTNResort.com. Respectfully, Jessica Sloma VP Sales & Marketing Greek Peak Mountain Resort Town Highway Superintendents Monthly Report We have been busy at the highway department this month between plowing and maintenance. Months like January are hard on the highway department with the freezing and warming and the ice it makes it hard to keep the roads clear, and is also hard on the material usage. We have been working on cleaning out the shop the last couple months and this month we organized and rebuilt the parts room above the break room and office. We sorted a bunch of parts and cleaned out a lot of junk. Put together a bunch of pallets of assorted parts that we can now be auctioned off, all the parts on the pallets are of no use to us anymore and shouldn’t be collecting dust and taking up space. Other then cleaning and plowing it has been rather uneventful at the highway department. Britt Morse Town of Virgil Highway Supt. DIESEL Highway Department Fire Department TOTAL Recorded Used 2,589.2 gallons 0 gallons 2,589.2 gallons Actual odometer reading 2,592.8 gallons 0 gallons 2,592.8 gallons Difference of -3.6 gallons 0 gallons -3.6 gallons Starting Odometer On 1/4/2018- 95,715.0 On 1/4/2017- 2,484.3 Ending Odometer On 2/5/2018- 98,307.8 On 2/5/2018- 2,484.3 Gasoline Highway Department Fire Department TOTAL Recorded Used 860.6 gallons 15.3 gallons 875.9 gallons Actual odometer reading 853.9 gallons 15.4 gallons 869.3 gallons Difference of +6.7 gallons -0.1 gallons +6.6 gallons Starting Odometer On 1/4/2018- 31,593.9 On 1/4/2018- 802.6 Ending Odometer On 2/5/2018- 32,447.8 On 2/5/2018- 818.0 Truck Cost Worksheet 2007 International 2012 International 2015 Westernstar 2018 Westernstar Column1 16,068.35$ 4,779.16$ 325.69$ -$ 2017 Cost 105.00$ 1,488.58$ January 947.86$ 407.70$ 115.63$ 77.28$ 1,052.86$ 2,089.19$ 2018 Cost to Date Truck Cost Worksheet 08 Silverado 1 Ton Dump 12 Silverado 14 Silverado 13 International T.S Column1 1,530.39$ 2,770.18$ 2,405.08$ 1,125.67$ 2,407.26$ 2017 Cost 140.83$ 53.84$ 194.40$ 194.40$ 678.07$ 29.72$ 69.39$ 239.94$ 53.84$ 194.40$ 194.40$ 678.07$ 2018 Cost to Date 2589 Carson Road Cortland, NY 13045 (607) 351-6382/srdean62@gmail.com January 19, 2018 Virgil Town Board 1176 Church Street Virgil, NY 13045 Re: Virgil Town Zoning Board of Appeals Dear Board Members: I learned recently, from an email received from the Town Clerk, of an opportunity to serve on the Zoning Board of Appeals. I am interested in applying for the position. Since 2016, I have been serving on the Board of Assessment Review for a term which expires September 30, 2018. I am interested in continuing to serve on that Board, as well, and I understand that it is possible to serve on both Boards. Serving on the Zoning Board of Appeals would make further use of my extensive real estate experience. My resume is attached. I look forward to the opportunity to serve, if selected. Please contact me with any questions. Thank you. Very truly yours, Sarah R. Dean /srd Attachment 1 Town of Virgil From:april&eric Diner <amhemr.ourdiner@gmail.com> Sent:Thursday, January 11, 2018 5:55 PM To:Town of Virgil Subject:Re: Opportunities to Serve Virgil Follow Up Flag:Follow up Flag Status:Flagged My Name is Eric Rolewicz, Thank you for responding to my resume, I am very interested in the Sexton position and the Member for the zoning board appeals position for the town of Virgil. I would be available for both positions if given the opportunity to work for you. I do have reliable transportation and believe I could be an asset for the town of Virgil. My phone number is (607) 223-8434. I look forward to hearing from you as I am available to start work today. Thank you, Eric Rolewicz On Jan 11, 2018 9:53 AM, "Town of Virgil" <Virgilhall@frontiernet.net> wrote: Good Morning, There are two opportunities to serve the Town of Virgil. One is the Cemetery Sexton position. I have attached the job description for position. The second is to serve on the zoning board of appeals. They meet on the 4th Monday of each month, if there is an appeal presented. This is a brief job description: The zoning board of appeals also hears appeals from the decisions of the zoning enforcement officer or building inspector when interpretations of the zoning law are involved. A variance allows a landowner to use land or locate structures on the land in a manner not permitted by the provisions of the law. Feel free to contact me with any questions. Sincerely, Alane Van Donsel Virgil Town Clerk/Collector 1176 Church Street Virgil, NY 13045 (607)835-6174 2 Visit the Town of Virgil : http://www.virgilny.org Culvert Policy for the Town of Virgil Adopted: All driveway culverts accessing Town of Virgil roads will be the responsibility of the Town of Virgil. The purchasing of a culvert pipe is the sole responsibility of the lot owner. The care, maintenance and placement of said culverts will be the responsibility of the Town of Virgil. Prior to the installation of a culvert pipe on any Town road, it will be the responsibility of the lot owner/ applicant to contact the Highway Superintendent for a highway access permit. Upon submission of said permit the Superintendent will contact said lot owner/applicant specifying what size culvert pipe to purchase. The lot owner/applicant has the option to install the specified culvert after advisement by the Superintendent on the installation specifications. After installation the Superintendent will inspect the installation. If acceptable the Superintendent would issue a written release and if unacceptable, written direction for correcting deficiencies would be issued and upon a second inspection, if not corrected; NO release will be issued and the Town of Virgil Highway Dept. will install said culvert and bill the lot owner/applicant for materials used during installation, materials covering culvert and building head walls at each end of culvert pipe. OR If Town of Virgil Highway Department installs said culvert, purchased by the lot owner, a deposit may be required for materials, such as covering culvert and building head walls at each end of culvert pipe, used during installation. Culvert pipe shall be properly installed where needed, and of acceptable material (i.e. Corrugated steel culvert pipe or smooth bore high density polyethylene corrugated or equivalent) suitability as determined by the Town Highway Superintendent. Minimum culvert size acceptable is fifteen (15) inches in diameter or determined at the discretion of the Highway Superintendent. Where culverts are required for driveway crossings, the length shall be twenty (20) feet but no more than thirty (30) feet and if in need of more than one section, culvert sections shall be joined by steel bands or bands suitable for high density polyethylene, Culvert ends will have flared end sections, or other end treatments such as stone head walls. Culverts shall be lower than the shoulder of the road with at least one (1) foot of coverage. Driveway approach shall be a minimum of four (4) inches below the edge of the pavement to prevent water from flowing onto the pavement. No alteration from approved construction will be accepted. Any future work within the right-of-way (ie. paving) will require an additional work permit from the Highway Superintendent. PERMIT FOR DRIVEWAY CONSTRUCTION ON TOWN OF VIRGIL ROADS (Highway Access Permit) Date of Application: _____________________________________ Name of Applicant: _____________________________________ Telephone #________________________________ Mailing Address: _______________________________________ SBL or Tax Map#____________________________ _____________________________________________________ _____________________________________________________ Address where culvert is to be installed: _________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Purpose: ___________________________________________________________________________________________ Property owner must furnish culvert pipe, corrugated galvanized standard, or corrugated smooth bore height density polyethylene, of a diameter and length prescribed by the Highway Superintendent or Deputy. ___________________________________________ Signature of Applicant  Diameter_________________________________Length___________________ Date Approved: ___________________ Application Approved by: __________________________________Date Installed: _______________________________ Installation Released by______________________________ Date Relaesed____________________________________ Deficiencies: _______________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ 1 Town of Virgil From:Carole C. Rehkugler <ccr2@cornell.edu> Sent:Friday, January 19, 2018 1:21 PM To:Virgilhall@frontiernet.net Subject:Re: Hope Lake Park Committee Hi Alan. I would be honored to serve on the Virgil Hope Lake park Committee Sent from my Verizon 4G LTE Droid On Jan 19, 2018 13:18, Town of Virgil <Virgilhall@frontiernet.net> wrote: Hi Carole, Could you send me a letter or E-mail of interest to serve on the Hope Lake Park Committee? Thank you so much, Alane Alane Van Donsel Virgil Town Clerk/Collector 1176 Church Street Virgil, NY 13045 (607)835-6174 Visit the Town of Virgil : http://www.virgilny.org Dear Consortium Board, The Segal Group regularly sends government updates to members of the NYS Health Insurance Consortia. Below is their most recent update. I'm sharing this because I think it is relevant to your responsibilities both with your municipality and with the Consortium Board. Don Barber- Executive Director Greater Tompkins County Municipal Health Insurance Consortium 125 East Court Street Ithaca, New York 14850 607-274-5590 Fax: 607-274-5430 edconsortium@tompkins-co.org http://healthconsortium.net Spending Law Delays Cadillac Tax and Suspends Other Affordable Care Act Taxes On January 22, 2018, President Trump signed into law spending legislation to fund the federal government through February 8, 2018 The law, known as a Continuing Resolution (CR), resulted in the government reopening after a three-day shutdown. The CR delays or suspends two Affordable Care Act taxes that directly affect employer-sponsored plans: the 40 percent excise tax on high-cost plans (the “Cadillac tax”) and the health insurance premium tax. It also suspends the medical device tax. This Update summarizes the health provisions in the CR and notes the implications for plan sponsors. Health Provisions in the CR The CR contains a six-year reauthorization of the Children’s Health Insurance Program (CHIP) through 2023.2 It also delays or suspends three Affordable Care Act taxes: The Cadillac tax is delayed two additional years, until January 1, 2022. The health insurance premium tax is suspended during 2019. (It was not suspended during 2018 because rates have already been filed.) The medical device tax is suspended for two more years (2018 and 2019). The Cadillac tax imposes a 40 percent excise tax on coverage in excess of certain thresholds. The original thresholds were $10,200 for self-only coverage and $27,500 for family coverage in 2018. The thresholds will be indexed as provided in the law.3 The Treasury Department and IRS have not published regulations implementing the Cadillac tax. With this new delay, as well as the demands on the Department due to the New Tax Law, it appears unlikely that regulations will be issued soon. A broad-based effort urging Congress to fully repeal the Cadillac tax will continue. The health insurance premium tax was previously suspended for 2017, but reinstated for 2018. The tax, paid by insured plan sponsors, generally costs about 2 to 4 percent of insurance premiums. It varies depending on the insurer. In 17 days, the CR will expire again. In addition to further legislative efforts on immigration reform, future spending legislation may address other pending health care issues, such as funding for community health centers and programs that could help stabilize individual insurance market plans in the federal Marketplace and the state Exchanges. Implications for Plan Sponsors Despite the delay in the Cadillac tax, plan sponsors should review their plans to determine whether they are on track to exceed the thresholds in 2022. Plan sponsors with insured plans will want to assure that premiums (for 2018 or 2019) do not include any surcharge to cover the premium tax for 2019. DRAFT Policies and Procedures for the Virgil Planning and Zoning Boards 1. The Property owner shall fill out all appropriate applications and supply documentation to the Virgil Town Clerk. Documentation shall be by not limited to: A. Submit a survey of the property B. Summit plans and drawings with architect or engineer seal C. Certificate of insurance from the contractor naming the Town of Virgil as additional insured, or a Residential Insurance form if someone is doing his/her own construction work and/or doesn't have a contractor. D. A copy of the residential insurance policy that is in effect 2. The Town Clerk shall receive all paperwork pertaining to the Virgil Planning and Zoning Board Meetings. 3. The Town Clerk shall collect all fees before any permits are issued. No construction can commence until permits are issued by the CEO. 4. All paperwork will be forwarded to the Code Enforcement Officer (CEO) 5. CEO will determine if the application is complete and, if so, refers to County Planning per GML in time for their meeting of that same month. (Could delay permitting process for thirty days.) 6. Town codes/zoning officer will have 1 week to issue permits if there are no problems or delays with the application. 7. CEO and the Chairman of the planning and or zoning boards shall work together to determine if project needs to go in front of the board(s) 8. Chairman of the boards shall prepare all legal notices and submit them to the Town Clerk 9. The Town Clerk shall post the legal notice at the Town Hall and submit to the Newspaper 10. The Chairman’s of the boards will create the agenda for the meeting and will submit it to the Town Clerk in word and pdf form 11. The agendas and accompanying documents will be compiled by the town clerk who will deliver them to all board members and the zoning and planning board secretary electronically. The town codes/zoning officer is a town employee and not to act on owner’s behalf and is not required to attend meetings, but make the towns position clear in writing to town planning town or zoning board of appeals. The code officer should provide opinions and guidance, but you can’t call it the town’s position. Planning Board Role The planning board upholds and implements the community's development policies through the review and approval of, among other things, subdivision plats, site plans and special permit applications. The board also reports on all matters referred to it by the local town law, including amendments to the zoning ordinance and the adoption of official maps. In carrying out their charge, planning boards make decisions that change neighborhoods and landscapes. Each choice can add to or detract from the character, town of Virgil, and some decisions even have effects beyond municipal boundaries. Decisions the Board makes also sets precedents for future actions. These decisions should involve determining what is best for the community as a whole, rather than reacting to each proposal as if it were an isolated action. Planning boards can’t act on their own to decide what is best for the community. They must follow what is spelled out in the zoning law. Planning boards utilize tools, including comprehensive or master plans, zoning laws, and subdivision regulations to ensure that changes made are for the better. Zoning board of appeals role The Zoning Board of Appeals is the body established to: hear, decide appeals and interpretations of unclear provisions in the Town of Virgil Zoning Code for landowners to permit buildings or land uses which vary from the zoning regulations. Applicants who seek either a variance or an interpretation of the Code are referred to the Zoning Board of Appeals by the Planning Board or the town codes/zoning officer.