HomeMy WebLinkAbout01-11-2018 Regular Town Board Meeting Agenda PacketTOWN OF VIRGIL
RREGUALR TOWN BOARD MEETING
January 11th, 2018 6:30 PM
6:30 PM CALL TOWN BOARD REGULAR MEETING TO ORDER
A.APPROVE MINUTES
A-1 Draft of Board minutes dated Dec. 14th, 2017
TB Minutes Dec. 14th 2017 Draft (1)
B.AUTHORIZATION TO PAY BILLS
B-1 General fund Abstract of Audited General Fund Vouchers #001
B-2 Highway Fund Abstract of Audited Highway Vouchers #001
B-3 Sewer District #1 Abstract of Audited Sewer District Vouchers #001
B-4 Water District #1 Abstract of Audited Water District Vouchers #001
C.MONTHLY REPORTS
C-1 Town Supervisor’s Monthly Report
Supervisors Report Dec. 2017 Long Form
Record of Checks From the Bookkeeper
Reserve Fund Report
Consolidated Reserve Report as of 01-2018 (2)
C-2 Town Clerk’s Monthly Report- December 2017
TC Mothly Report 12-2017
C-3 Town Clerk’s Annual Report for 2017
TC's Annual Report
C-4 Tax Collectors Report
Tax Collecting Report- As of 1-6-18
C-5 Sewer District’s Operations Report
Camden Virgil Monthly 1.18
C-6 Water District’s Operations Report
W2O-Town Board Report- January
C-7 Animal Control Officer’s Report
Animal Control Offers Report
C-8 Code Enforcement Officer’s Report
Codes December 2017 Virgil monthly report
Codes December 2017 Daily report for Virgil
Codes Virgil Permit Status Report- Dec 2017
C-9 County Legislator’s Report
LEGISLATORS REPORT FOR JANUARY 2018
C-10 Virgil Youth Commission Report
VYC to Town Board 1-2018
C-11 Hope Lake Operations Report
C-12 Highway Superintendent Report
Town Highway Superintendents Monthly Report (006)
Highway Department gas report (004)
Highway Department diesel report (003)
2017 Complete Fuel Usage
Hwy truck work pricing (005)
Hwy equipment spending sheet (005)
D.OLD BUSINESS
D-1 Discussion on Gas and Electric Agreement
Letter From National Grid
D-2 ZBA- Resignation
E.NEW BUSINESS
E-1 Audit Town Clerks Books
E-2 Audit Town Supervisors Books
E-3 Audit Court Books
E-4 NYMIR Discuss visit and Training
WPV Program and checklists
E-5 Planning and Zoning Board Policy-Draft
Policies and Procedures for the Virgil Planning and Zoning Boards-Draft
E-6 Use of Reserves to pay for Tractor- Subject to Permissive Referendum
Legal Notice for Reserve Fund Usage
E-7 Quote to Resurface the Virgil Walking Trail
Walking Trail Resurfacing
E-8 Extention of Time on Tax Collecting
Extention of Time on Tax collecting to June 1st
E-9 Reclaim NY Letter & Questionnaire
Letter From Reclaim NY and Questionnaire
E-10 Shared Services Aggrement with the DOT
2018 DOT Shared Services Aggreement
F.EXECUTIVE SESSION
G. ADJOURN REGULAR TOWN BOARD MEETING
Virgil Town Board Meeting December 14th, 2017
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TOWN OF VIRGIL REGULAR MEETING
December 14th, 2017
PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles and Matt Denniston, Member Gary Pelton, Attorney for
the Town Pat Snyder, Town Clerk/Collector Alane Van Donsel, Ken Scherrieble Camden Group, David Coish Camden Group, Doug &
Jenae Withey W2Operators, John Morse Highway Superintendent, Britt Morse Deputy Highway Superintendent, Teri Pelton Virgil
Youth Commission, Wes Kryger Greek Peak, Chris Muller Spectrum Communications, Carol Rehkugler, Dale Taylor
6:30PM PUBLIC COMMENT: Chris Muller from Charter Communication Aka Spectrum attended the Town Board Meeting to answer
questions from the board. Supervisor Kaminski said that Spectrum has cable tv in the eastern side of town, but they do not provide
highspeed internet to residents. Muller said that the franchise agreement is only for cable tv. Kaminski said that the cable system runs
from Cortland down Page Green Road and he would like to see the service offered to residents on that road. Muller said he wasn’t
familiar with the area, however If that line is dedicated fiber for Greek Peak it can’t be tapped into. Kaminski said that he is trying to
get residents in the community highspeed internet. Kaminski said that he would like to get Spectrum to help with that. He said that
the board is trying to help our residents. Kaminski said that Carol Rehkugler is a resident who is struggling with this issue. Rehkugler
said that there are a number of professionals on Carson Road that can’t work remotely from home due to the internet concerns. She
said that there is a large farm up there that can’t function property due to the internet issues. Muller said to send a list of residents
with concerns in an Email. Kaminski said that Hafele TV is looking to expand. Kaminski said the Hafele has contacted your company
and he is getting the run around. Muller said that there are federal rules and that franchises are not exclusive. Kaminski said that right
now he is struggling with National Grid. Haefele is making an effort to get High speed internet to residents. The Town’s Attorney made
some recommendations on the Spectrum contract. Attorney Snyder said that they have communicated via Email. Snyder wanted to
point out a couple of the highlights. The Board was wondering about the Franchise fee and to find out if Charter was willing to waive
the fee. Muller said that they are no willing to waive the fee and they have the right to do that. Snyder asked if they waive the fee for
any other towns. Muller said that he can’t say that they don’t do that for any other towns. If, however it is done in other towns, it was
done it was done under the previous person in his position. Snyder asked if there is an Emergency Alert System. Muller said yes, and
they have to run tests that are mandated on a scheduled basis. Snyder said that he didn’t understand the town not holding the cable
company harmless. Muller said that he will have to look at that clause again. Snyder was wondering about the proposed condition on
an auditor. It states that the cable company prohibits the town from being compensated. Snyder didn’t understand why a cable
company would have the right to request an auditor. Snyder said that those were the main issues. Muller felt that they could be
worked through and the duty to defend can be discussed later. Muller said that they need a reasonable amount of time to defend if
need be. Supervisor Kaminski thanked Muller for coming. Kaminski said they will compile all the information and get back to him.
Muller said that he just recently took over this area and feel free to give Lee Haefele his information.
THE REGULAR MEETING WAS CALLED TO ORDER
Supervisor Kaminski called the meeting to order, followed by the salute to the flag.
RESOLUTION# 17-114 APPROVAL OF MINUTES
Draft of the Regular Board Meeting Minutes dated November 09th, 2017: Member Stiles moved to approve the minutes for Nov.
09th, 2017. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None
Draft of the Town Board Public Hearing Minutes dated November 20th, 2017: Member Stiles moved to approve the minutes for
Nov. 20th, 2017. With some corrections, removing Eric Snows name from the report. Member Pelton seconded the motion. Vote:
Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays-None Abstain: Snow with corrections- Remove Snow.
RESOLUTION# 17-115 AUTHORIZATION TO PAY BILLS
GENERAL FUND FOR NOV. NUMBER 12: Member Denniston moved to approve payment of the General Fund’s audited vouchers
numbered 259- 314 in the amount of $79,128.61. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None.
HIGHWAY FUND FOR NOV NUMBER 12: Member Denniston moved to approve payment of the Highway Fund audited vouchers
numbered 1199-1224 in the amount of $54,971.63. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Virgil Town Board Meeting December 14th, 2017
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Denniston, Stiles and Kaminski. Nays- None A board member question an expense on some tires. Britt Morse said that it was for 4
pickup trucks and two ten wheelers.
VIRGIL WALKING TRAIL PROJECT NUMBER 12: Member Denniston moved to approve payment of the Virgil Walking Trail Project
Fund audited voucher’s numbered 5002-5005 in the amount of $2,263.09. Member Snow seconded the motion. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Supervisor Kaminski stated that the concrete extension of the
walking trail turned out nice.
SEWER DISTRICT #1 FUND FOR NOV NUMBER 11: Member Denniston moved to approve payment of the Sewer District #1 audited
voucher’s numbered 2102-2116 in the amount of $16,907.56. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT #1 Fund FOR NOV NUMBER 11: Member Denniston moved to approve payment of the Water Di strict #1 audited
vouchers 3046-3051 in the amount of $6,529.59. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays-None
MONTHLY REPORTS
SUPERVISOR’S MONTHLY REPORT FOR NOVEMBER 2017: Member Stiles moved to accept the Supervisor’s Monthly Report in Long
form for November 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski.
Nays –None
TOWN CLERK’S MONTHLY REPORT NOVEMBER 2017: Member Stiles moved to accept the Town Clerks Monthly Report for
November 2017. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-
None
SEWER DISTRICT OPERATIONS REPORT: Representatives Ken Scherrieble and Dave Coish were present from the Camden Group.
Supervisor Kaminski asked about the aerator. Coish said that they got it a day after the report was printed and it cost $1200.
Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton,
Snow, Denniston, Stiles and Kaminski. Nays- None
WATER DISTRICT OPERATIONS REPORT: Janae Withey reported that she received a call from Dale Taylor that there was water running
at the pump house. She said at first, they couldn’t find anything wrong, so they reset the tank. However last Sunday the tank ran at a
constant level and they discovered that a power supply went bad. They replaced the power supply and now it’s working fine. Member
Stiles asked if the water stops have been marked for winter. Withey said that all the fire hydrants have been marked, however the
water shut off valves have not. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
ANIMAL CONTROL OFFICER’S REPORT: Member Stiles moved to accept the Animal Control Officer’s Report. Member Snow
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None
CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Interim Code and Zoning Officer Kevin
Mac Mahon. Supervisor Kaminski stated that the Code and Zoning Officers report was very thorough. Member Stiles motioned to
accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays- None
COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted A written report. Price was not present for the meeting.
Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Snow. Vote: Ayes-Members
Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None
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VIRGIL YOUTH COMMISSION REPORT: Teri Pelton of the Youth Commission submitted a written report. T. Pelton reported things
were going well, however there biggest concern was that they haven’t had very many children. She is concerned because more money
is going out then coming in. They are thinking about cutting back on some of the staff. She feels that they need to bring it to a level
where it’s paying for itself. She said that other than that the money is coming in, everyone is paying. Member Stiles motioned to accept
the Virgil Youth Commissions report. The motion was seconded Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles
and Kaminski. Nays- None
HOPE LAKE OPERATIONS REPORT: Wes Kryger reported that the Nordic Center’s tentative opening date will be January 3rd. Member
Pelton asked Kryger if they were still on for the pricing that was discussed for Virgil residents. Kryger said yes. GP- we did discuss
pricing. Member Stiles motioned to accept the Verbal Hope Lake Operations report from Wes Kryger. The motion was seconded
Member Snow. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Verbal JS ES.
HIGHWAY DEPT. SUPERINTENDENTS REPORT: Highway Superintendent John Morse and Deputy Highway Superintendent Britt Morse
was present and submitted a written report. Morse reported that the crusher was working well for two days and then it froze up. He
said that it will take about three weeks to fix. John Morse said that at budget time an employee wanted a raise, Britt and John went
along with it, however they are concerned because he can’t do what the other men do, and they are afraid he may be getting worse.
They said that another employee has stepped up. Member Stiles told Morse that he will have to talk to the underperforming
employee. Stiles said that raises will be discussed at organizational time and he would hope that someone would talk to the under
preforming employee before that. Morse said that Britt has talked to him. They have talked to him about withdrawing the raise. They
need to discuss this with him now, because the board doesn’t want it to seem like the board is the one making the decision. He needs
to be made aware. It will then be done by the recommendation of the Highway Superintendent. Member Stiles motioned to accept
the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays: None.
OLD BUSINESS
UPDATE ON STATE OF EMERGENCY AND FEMA FUNDING: Supervisor Kaminski said he has been informed that the town will not be
reimbursed from FEMA for the flooding that took place last summer. The town will be getting $26,191.88 for winter storm Stella.
Kaminski said that they still need to dredge the lake. He feels that the town can do it on their own by renting some equipment and
then dredge and stock pile the debris. He wasn’t sure to start in the spring or to wait until the end of the summer. He predicts it will
take about three weeks. He is hoping to get volunteers. Member Stiles has some thoughts and concerns. He is concerned about getting
into the lake, because this has dragged on so long. His other concern with doing it in the spring is that the Lake will not be able to be
open for the summer. Wes Kryger said that his concern with working on it in the fall is that the water may not be ready for snow
making. Kryger said that they could start draining it in March. He thinks with the spring rain, it would fill up quickly. Kryger thinks they
would be able to open the park at the end of June. It was stated that they have two options, either to dig it in the spring or to wait
until the fall. Kryger said that historically there is a huge storm in the spring. Highway Deputy Superintendent Morse is concerned with
trucking the debris in and out in the spring, because it’s so wet. Stiles said that they will have to put in a temporary road. Stiles said
that they can take some gravel out of the south end of the lake. They talked about renting two off road trucks and setting up a
volunteer crew. They are hoping to save the town some money that way. Stiles said that he will get in touch with the DEC and he will
talk to Mike O’Riley about the grant. It was stated that Beck Equipment will work with the town. They are estimating that they may be
able to keep the cost under $30,000.
NEW BUSINESS
RESOLUTION #17-116 APPROVAL OF MAVAC CONTRACT: Member Stiles motioned to approve the 2018 MAVAC Contract. Member
Snow seconded the motion. Discussion: Member Stiles wondered why the cost of the contract was different form the previous year.
Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
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RESOLUTION #17-117 APPROVAL OF THE CECSD SNOW PLOWING AND SANDING AGREEMENT 2017 -2018: Member Stiles
motioned to approve the CECSD Snow Plowing and Sanding Agreement 2017-2018 Member Snow seconded the motion. Vote: Ayes-
Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
RESOLUTION #17-118 APPROVAL OF THE APPOINTMENT OF SHEILA MORSE TO A FIVE-YEAR TERM ON THE BOARD OF
ASSESSMENT REVIEW: Member Stiles motioned to approve the appointment of Sheila Morse to a five-year term to the Board of
Assessment Review Appointment Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and
Kaminski. Nays: None.
RESOLUTION #17-119 USE OF RESERVE FUNDS TO PURCHASE A TRACTOR SUBJECT TO PERMISSIVE REFERENDUM : Member
Kaminski read the legal notice and there was some discussion on this the wording of the legal notice. There was no vote taken .
3RD QUARTER SALES TAX REPORT: Member Stiles made a motion to accept the additional sales tax money form the county.
Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
DISCUSSION ON POSSIBLE HEALTH CARE REIMBURSEMENT : Supervisor Kaminski said that there could be a possible reimbursement
on some of the health car e plans. He said there was a discrepancy on how much was being paid for s ingle plan, family plan and two-
person plans. He said that some of the Highway employees paid too much. Kaminski said that it has been going on for two years, but
last year’s books are closed so they cannot do anything about that. He went on to explain that there is no two -person plan. He said
that there is only a single and a family plan. It was stated that the bookkeeper was charging everyone the same. No one knew because
they didn’t look at each other’s pay checks. It was stated that it looks like some of the guys caught a break. It was stated that they
have a hard time reimbursing people because some paid less. Kaminski said that the town board can give the money back one time
through payroll. Member Denniston asked if the town paid the extra money for the family plan? It was stated yes. Member Stiles said
that he is not in favor of it. No motion was made.
DISCUSSION ON PLANNING AND ZONING POLICIES AND PROCEDURES & BUILDING VARIANCES AND PERMITS: Supervisor Kaminski
said that Things have gotten out of hand on how the planning and zoning boards are run. Kaminski wants the boards to take on more
of a role. He would like to discuss the new policies and procedures next month. Kaminski presented the board with a draft to look
over.
RESOLUTION #17-120 SET THE DATE FOR ORGANIZATIONAL MEETING: Member Stiles motioned to approve January 11th at 6:30 as
the date of the Town Board’s Organizational meeting, to be held at the Virgil Town Hall 1176 Church Street. Member Denniston
seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. A legal notice will be put in
the paper and one will be posted at the Town Hall.
DISCUSSION ON ELECTRIC RATES FOR THE TOWN: Kaminski said that the town is due to start shopping for electric rates. He said that
the electric bill is starting to get out of hand. He said that the rate here in now 1.6 and National Grid said they can lock in a .07. He said
he would like to switch electric suppliers. He would like to be able to switch from American Power and Gas. It was stated that
negotiations can take place with suppliers on rates. More research is going to be done and this topic will be Table until next month to
do more research. It was stated that the last bill was $3200.
RESOLUTION #17-121 SET A PUBLIC HEARING ON LOCAL LAW #1 OF 2018 SUBJECT ON WATER AND SEWER RENTS: Member Stiles
motioned to approve January 11th at 6:15 as the date of a Public Hearing, subject to a Public Referendum on the raising of the water
and sewer rents for the water and Sewer District #1. The Public Hearing will take place at the Virgil Town Hall 1176 Church Street.
Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
SCHEDULE A DATE TO AUDIT THE TOWN JUSTICE’S BOOKS: Supervisor Kaminski said that two members of the board needs to set
up an appointment with Court Justice Elston to audit his books on either Jan. 2nd or Jan,9th at 6:00 PM.
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RESOLUTION #17-122 APPROVAL OF THE SALE OF VARIOUS ITEMS ON AUCTIONS INTERNATIONAL TO THE HIGHEST BIDDER:
Member Stiles approved the highest bids of $13,100.00 for the 1999 International F9300 6X4 Semi, $410.00 for a gantry & Comet
hoist, $57.50 for a mud sucker, $310.00 for a Karcher pressure washer, $1,525.00 for a hydraulic York broom, $710.00 for a
Winpower light tower generator, that was listed on Auctions International. Member Snow seconded the motion. Discussion: There
was some question as to where the money goes. It was stated that the money from the tractor will go into the general fund. Vote:
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
RESOLUTION #17-123 SETTING THE SALARY FOR AN ADDITIONAL TRANSFER STATION WORKER: Supervisor Kaminski made a
motion to set the salary for Jonathan Nelson to work at the transfer station as $10.40 an hour. Member Snow seconded the motion.
Discussion: Britt Morse said that he spoke to the labor board and there were some stipulations, because he is a minor. Morse said
that it will make more sense to have Nelson up there then to have highway worker up there. Ayes-Members Pelton, Snow,
Denniston, Stiles and Kaminski. Nays: None.
RESOLUTION #17- 124 SET THE SALARY FOR ADDITIONAL DEPUTY CLERK: Town Clerk Van Donsel appointed Jennifer Stiles as a
deputy Clerk. Member Dennison made a motion to set Jennifer Stiles salary at $12.00 an hour. Member Snow seconded the motion.
Ayes-Members Pelton, Snow, Denniston and Kaminski. Nays: None. Abstain: Stiles
EXECUTIVE SESSION: Member Stiles made a motion to enter into executive session at 7:25 PM to discuss the law suit with Greek
Peak. Member Snow seconded the motion. Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
END EXECUTIVE SESSION: Member Stiles made a motion to end executive session at 8:55 PM. Member Denniston seconded the
motion. Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
RESOLUTION #17-125 APPOINT CODE AND ZONING OFFICER: Member Stiles made a motion to appoint Kevin McMahon as the
Code and Zoning officer with an annual salary of $24,000 and with a state retirement. Member Denniston seconded the motion.
Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
With no further business to discuss, Member Stiles moved to adjourn the meeting at 8:56 PM. Member Denniston seconded the
Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None.
Respectfully Submitted by,
Alane Van Donsel, Virgil Town Clerk
TOWN OF VIRGIL, NEW YORK DECEMBER, 2017
and payment of which are otherwise provided for by Law:
by me in connection with my office during the month stated above, excepting only such fees and moneys the application
Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received
TO THE SUPERVISOR:
TOWN CLERK'S MONTHLY REPORT
PAGE 1
A1255
1 DECALS 0.56
1 MARRIAGE LICENSES NO. 17011 TO 17011 17.50
18.06TOTAL TOWN CLERK FEES
A1270
46 PHOTO ID FEE 448.00
448.00TOTAL A1270
A1670
6 POSTAGE 63.40
1 FAX MACHINE USEAGE 1.00
64.40TOTAL A1670
A2544
25 DOG LICENSES 231.00
231.00TOTAL A2544
A2590
2 BUILDING PERMITS 200.00
200.00TOTAL A2590
A2655
3 PHOTOCOPIES 11.50
11.50TOTAL A2655
A2770
1 MISCELLANEOUS 10.00
10.00TOTAL A2770
DECEMBER, 2017
TOWN CLERK'S MONTHLY REPORT
page 2
DISBURSEMENTS
982.96PAID TO SUPERVISOR FOR GENERAL FUND
9.44PAID TO NYS DEC FOR DECALS
27.00PAID TO AG & MARKETS FOR DOG LICENSES
22.50PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES
1,041.90TOTAL DISBURSEMENTS
JANUARY 8, 2018
STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL
I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL
that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting
only such Fees the application and payment of which are otherwise provided for by law.
Town Clerk
, SUPERVISOR
JOHN P. KAMINSKI
01/08/2018
16:14:39 TOWN CLERK'S 2017 ANNUAL REPORT
TOWN OF VIRGIL
RECEIPTS
CERTIFIED COPIES 790.00 75
MARRIAGE LICENSES 440.00 11
DECALS 4,122.00
PHOTO ID FEE 8,626.00 798
HOPE LAKE ID 68.00 49
DOG IMPOUNDS/ADOPTIONS 250.00 7
POSTAGE 375.00 65
FAX MACHINE USEAGE 19.50 38
ZONING BOOKS 425.00 2
SPECIAL PERMIT 1,150.00 2
CONDITIONAL PERMIT 150.00 1
MINOR/MAJOR SUBDIVISION 700.00 5
SITE PLAN REVIEW 50.00 1
BUILDING PERMITS 6,352.00 45
PHOTOCOPIES 127.25 324
MISCELLANEOUS 1,375.00 8
DOG LICENSES 5,342.00 495
$30,361.75TOTAL RECEIPTS:
DISBURSEMENTS
PAID TO SUPERVISOR FOR GENERAL FUND 25,612.27
PAID TO NYS DEC FOR DECALS 3,893.98
PAID TO COUNTY TREASURER FOR DOG LICENSES 6.00
PAID TO AG & MARKETS FOR DOG LICENSES 608.00
PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES 247.50
$30,367.75TOTAL DISBURSEMENTS:
Alane Van Donsel, TOWN CLERK JANUARY 8, 2018
9008 State Rte. 13 Phone 315-245-
4444
Camden, NY 13316 Fax: 888-907-
3020
info@camdengroupusa.com
January 8, 2018
Town of Virgil, Wastewater Treatment Plant Operations for December 2017
Wastewater Treatment
Facility
Average daily flow (Million Gallons / day) .024597
Sampling
BOD influent 164 BOD effluent 12.6 Permit limit 15
TSS influent 200 TSS effluent 6.0 Permit limit 15
NH3 influent N/A NH3 effluent N/A Permit limit 2.0
Chlorine
Residual
N/A C12 effluent N/A Permit limit .35
Fecal N/A Fecal effluent N/A Permit limit 200/400
Ø We have received air- o-lator nose cone back, just waiting for warmer whether to
install. Accu fab stated they will bill after we test out work to make sure it is what
we want.
Ø We had to reinstall air-o-lator due to incoming flow and food has increased
greatly.
Ø Facility wasted approximately 60,000 gallons of sludge and sent 8,000 gallons of
dewatered and stabilized sludge to City of Ithaca Wastewater plant this month.
Ø Cleaned Oxidation Ditch walls throughout the month.
Ø Performed PM on all equipment as required.
Ø Performed housekeeping.
Ø The backup pump has already arrived, to be installed shortly.
Ø The facility is performing well within winter permit.
Ø System looks great.
131 Port Watson Street, Cortland New York, 13045
Office: 607-753-1477 Fax: 607-753-1479 www.w2oJenae@outlook.com
January 3, 2018
Mr. John Kaminski
Town of Virgil Supervisor
1176 Church Street
Cortland, NY 13045
Re: December Operations Report for the Town Water System
Mr. Kaminski and Virgil Town Board Members,
All samples for this month came back normal.
We had some issues late in the month with keeping a high enough chlorine residual. We would
find that the pump was not pumping correctly and we were putting out a residual lower than
where we like to see it. We would fix the pump, get a good residual, and then the same thing
would happen the next day. We rebuilt the chlorine pump with our rebuilt kit and found the
that problem persisted. In the end, the problem turned out that the injection line between the
chlorine injection point and the main line had become plugged with calcium build up. We
cleaned the build up out of the line and have not had a problem since. We are ordering a new
chlorine pump and a rebuild kit to have in stock.
We read meters for the final quarter and had to replace a pressure reducin g valve for condo
21A. We had already replaced the valve once but the unit we put in failed.
We are also digitizing the maps that we have for the system. This will allow us to map features
more accurately throughout the system and should make it easier find information about
repairs and valve/hydrant/line sizes and types.
Sincerely,
Jenae Withey
Kevin J. McMahon Phone 607-835-6174
NYS Code Certified Cell 607-745-0004
Current Month Year to Date
Building Permits Issues 6 7
Building Permit Renewals
Expired Building Permit Notices
Building Permit Inquiries 1 1
Flood Plain Permits/Special Use Permit
Demo Permit Issues
Fireworks Permits 1 1
Certificates of Occupancy Issued 5 7
Certificates of Compliance Issued 7 10
Temporary C of O Issued
Plan Reviews for permits 7 14
Complaints/ Notice of Violations 5
Stop Work Order Issued 1 1
Closed out Permits
Permits, Certificates, Notices-Total 28 46
Fees Collected
Construction Cost
Inspections:
Site-Driveway/ visit-inspections 19 44
Foundations/Footers/Post Holes 2 9
Framing / Structural inspections 8 32
Plumbing, heating, vent inspections
Insulation inspection
Final, pre-final Inspection 9 17
Fire / Safety inspection
Chimney / wood burning devices
Swimming Pool inspections 2
TOTAL INSPECTIONS 38 104
Training Classes (24 hrs min.annual)6 37
Town of Virgil
Code Enforcement / Building
Monthly Activity Report
December 2017
Town of Virgil
Code Enforcement Office/ Building Dept.
Date:Daily Report December 2017 Miles
2-Dec start 0643-final inspection-2625 S Cortland Virgil Rd-office
visit w owner-issued CofO-permit #1137 / 2240 Gee Hill Rd-
issued CofO -deck-for mailing out-permit #1136 / 646 Rte 392-
issued CofO-observatory-to mail out -permit #1132/ issued
bldgprmt #1139-1101 Church St-modular on precast crawl
space / 1184 Church St-office visit and plan review-issued
bldgprmt #1140-deck-to drop off $50 pymt Monday / filing,
daily log, monthly reports , time sheet, mileage report catch up /
issued bldgprmt #1141-2875 Page Green Rd-garage-pd $90-
to mail to owner-did framing inspection-no siding or roofing
yet / returned calls -2910 Douglas Rd-set up for FS inspection
at School / quit time 1157(5.2 hrs)/8.7
4-Dec call fr DepSpr-1274 Rte 392-car crash to natural gas meter at
house-call and spoke w gas company rep-Temp hookup
permitted / start 1348/ call to PZ Board secretary-discussions
on Reigning Miracle project / returned call w solar pv installer-
permit questions for ground mount array application / review of
open permits and inspection schedules / quit 1506 (1.3 hrs)/
12/5/2017 start 1222-Bleck Rd, Vandonsel Rd, 392 site visits / 1274 Rte
392-site visit-temp hookup being installed-left msg w GC for
follow up / printed and emailed month end reports for October
and November-met w book keeper on mileage voucher and
payroll-turned in time sheet / called fireworks outfit after plan
review for NewYears-need site plan sent in / left office 1446
after call for post hole inspection tomorrow 424 W State Rd /
need to review planning and zoning forms and applications -
2190 Douglas Rd / Rte 215-site visits-need to ck on status of
CO w deck w safety fencing / quit time 1452 / start back in 1900-
revising permit excel report emailed fr TwnClrk for updates- quit
2030 (4 hrs total) /5.9
12/6/2017 all day Code training in Owego-6 CEU's / 1636 start-Old
Dryden Rd, Gee Hill Rd, W. State Rd-sitevisits / 424 W State
Rd-post hole inspection-garage / catch up on time sheet,
phone calls, daily log / quit time 1806 (1.5hrs) /5.7
12/7/2017 start 1230 / Daisy Hollow Rd, Owego Hill Rd, Rte 392-site
visits / 1867 Owego Hill Rd-site visit -garage repair-ck on
status of permit if any / 1919 Owego Hill Rd-final inspection-
need to issue CofC-fence / 1274 Rte 392-site visit-temp gas
hookup complete-car crash / Traverse Rd, Clute Rd-site visits-
need to ck on open permits / site visit to S Hill sign issue-sign
gone-follow up to complaint / 2940 Clute Rd-final inspection-
need to issue CofC-pool fence permit / quit time 1258 ( .5 hrs) /9.7
12/8/2017 returned calls and lft msgs-ques for Zoning-Douglas Rd, open
permit for framing to follow up / 2188 Rte 392-inspection appt
for close out of permit per owners request / (.5 hrs) /
12/11/2017 start 1510 / laptop work on modifying Permit status report for
Virgil / quit time 1630 (1.3 hrs)/
12/12/2017 1216 start time / site visits-Old Dryden Rd, Gee Hill Rd, W
State Rd-site visits / 424 W State Rd-framing inspection-
garage-posts and splash in place / site visit 361 W State Rd-
deconstruct, not demo of old barn / 1184 Church St-framing
inspection-rear deck-joists in place / ck'd in at office / 1101
Church St-site visit-power hookup curbside- new modular /
Rte 392, Rte 215, site visits / 2890 Rte 215-final inspection-
need to issue CofO for modular-still has open deck w safety
fence / quit time 1247 (.5 hrs) / call w bd mmbr-ZBA and
Planning-Douglas Rd-upcoming mtg 1300-1330 (.5 hrs) / 1910-
2050-(1.7 hrs) modifying reports on laptop for month end work/
9.9
12/13/2017 1558 start time-Tower Rd, West River Rd-site visits / 2826
Snyder Hill Rd-final inspection-need to issue CofO-pole barn
permit #1128 / 2061 Snyder Hill Rd-final inspection-metal roof-
complete, need to issue CofC / 2188 Rte 392-framing
inspection, final inspection-remodel- issued CofC -permit
#1126/ 2272 Rte 11-rec'd final electrical cert for solar pv-
issued CofC to mail to installer / 2323 Khone Rd-issued
bldgprmt #1142-solar pv ground mount-pd $150-to mail to
installer / office visit and plan review-issued bldgprmt #1143-
2271 S Cortland Virgil Rd-mudroom addition-pd $150 / review
and updates of open files / quit time 1906 / start 2200-calls w
911 and VVFD Chief-structure fire -Page Green Rd-setup for
morning site visit / quit 2220 (3.5 hrs total) /21.3
12/14/2017 start 0647-Page Green Rd-site visit and mtg w Fire Chief-gave
permission to disconnect power-wiring issues plus no heat,
wood stove and floor fire -2542 Page Green Rd-lft msg w
owner and returned call later on for updates / Rte 392, W State
Rd-site visits / quit time 0758 (1.2 hrs) / 16.9
12/16/2017 start 0650 at office / 2542 Page Green Rd-modified and
created and printed out condemned structure notice, rebuild
compliance letter, and bldgprmtpkt-delivered to address to
bldr-owner, did site visit and plan review, discussion w VVFD
Chief / discussion and review of job hiring details / lft msg-
returned call for fireworks display co.-needing site plan w
setbacks for New Years event / returned call-bldgprmt
questions-lft vm / 2826 Snyder Hill Rd-issued CofO to mail out-
pole barn-permit #1082 / framing inspection-pole barn garage-
Page Green Rd-no siding or roofing / quit time 1127 (4.6 hrs)/
8.3
12/17/2017 start time 0930 / updates of daily report, time sheet, monthly
reports / quit time 1248 (3.3 hrs)/
12/18/2017 start time 1148/ site visits-1634 Tower Rd-sheathing work
being done-old permit double wide installation/ 2080 Tower Rd-
site visit-no activity-need to call owner-barn restoration request
/ 2634 Clute Rd-framing inspection-porch, interior balloon wall
framing / call fr owner-Darius Dr-to send in dwgs for stair
changes interior-no permit yet/ site visit-complaint follow up-
sign on S Hill Rd-none found / 1783 Traverse Rd-final
inspection-fence-need to issue CofC / 1184 Church St-
framing inspection-rear deck done, working on front porch
rebuild / 1199 Church St-final inspection-porches-need to
issue CofC / report of possible garage-need to ck into work-
Woodchuck hollow / spoke w contractor-garage demo-Rte 215
removed / 1334 quit time (1.8 hrs)/ 12.8
12/20, 21, 22,
26, 27,
28/2017
1101 Church St-plan reviews and emails w bldr and PE-
attached garage details vs permit / 2595 Rte 215-call fr owner-
ques and plan review for detached garage-to issue dwgs for
permit on garage replacement / (3.0 hrs)/
12/30/2017 start time 0636/ desk piled up, calls to return, permit updates/
did plan review for site plan finally sent in- issued fireworks
permit-Greek Peak New Years display-took pix and emailed to
contractor-unable to scan or fax-already pd $150 / framing
inspection-424 W State Rd-posts, girts and plates installed -
detached pole garage / 1101 Church St-post hole inspection,
framing inspection-poles installed w bracing-attached two car
garage -printed out garage and truss plans fr email for file /
1184 Church St-office visit and plan review-issued bldgprmt
#1144-interior remodel, window, bath-fee $150 / 1919 Owego
Hill Rd-issued CofC-fence-to mail out / 2940 Clute Rd-issued
CofC-pool permit-to mail out / 2890 Rte 215 issued CofO-new
home-to mail out / 2061 Snyder Hill Rd-issued CofC-metal roof-
to mail out / 1783 Traverse Rd-issued CofC-fence-to mail out /
1199 Church St-issued CofC-for roofs-need to mail out / 2809
S Cortland Virgil Rd-site visit-need to return for inspections for
remodel in bsmt per owners request / quit time 1249 (6.2 hrs) /
9.2
Total mileage for December 108.4
Submitted By: Kevin J. McMahon
2017 VIRGIL BUILDING PERMITS- DECEMBER PERMIT STATUS REPORT:
BP#NAME Address Operation Tax Map #Status Issued Fee Cost of Project
1079 Marose 2272 Rte 11 Residential Solar Array 128.00-01-05.000 issued CC 12/13/2017
1080 Batsford 1199 Church St.Porch Roofs 126.14-02-11.000 issued CC 12/30/2017
1082 Hooko 2286 S. Cort-Virgil Rd Inground pool/spa fence 126.00-09-08.000
1083 Wiemer Darius Dr. 19C Home Rehabiliation 127.15-01-30.000-23
1084 Bellardini 2061 Snyder Hill Rd Metal Roof 128.00-01-23..000 issued CC 12/30/2017
1085 Aquirre 1295 RTE 392 Carport 126.14-01-45.000
1086 Green Burg 2140 Darius Dr. #19A Deck Replacement 127.15-01-30.000-21
1087 Wiemer 2140 Darius Dr. #19C Deck Replacement 127.15-01-30.000-23
1088 Trissler 2145 Beta Dr. #19 Deck Replacement 127.15-01-30.000-24
1089 Durr 2143 Beta Dr. #20C Deck Replacement 127.15-01-30.000-18
1090 Bedrock 2126 Beta Dr. #21A Deck Replacement 127.15-01-30.000-29
1091 Henkel 2126 Beta Dr. #21B Deck Replacement 127.15-01-30.000-30
1092 Deutch 2126 Beta Dr. #21C Deck Replacement 127.15-01-30.000-31
1093 Hales 2126 Beta Dr. #21D Deck Replacement 127.15-01-30.000-32
1094 McLaughlin 2128 Beta Dr. #21E Deck Replacement 127.15-01-30.000-33
1095 Silver 2128 Beta Dr. #21F Deck Replacement 127.15-01-30.000-34
1096 Seaman 2130 Beta Dr. #21G Deck Replacement 127.15-01-30.000-35
1097 DiLalla 2130 Beta Dr. #21H Deck Replacement 127.15-01-30.000-36
1098 Ramaley 2130 Beta Dr. #21I Deck Replacement 127.15-01-30.000-37
1099 Gilcher 2014 Kyriotis Dr. #22A Deck Replacement 127.15-01-30.000-38
1100 Kowalski 2014 Kyriotis Dr. #22B Deck Replacement 127.15-01-30.000-39
1101 Lingerfield 2018 Kyriotis Dr. #22C Deck Replacement 127.15-01-30.000-40
1102 Eberst 2018 Kyriotis Dr. #22D Deck Replacement 127.15-01-30.000-41
1103 Weeks 2018 Kyriotis Dr. #22E Deck Replacement 127.15-01-30.000-42
1104 Fodi 2022 Kypriotis Dr. #22G Deck Replacement 127.15-01-30.000-44
1105 Morgan 2140 Darius Dr. #19B Deck Replacement 127.15-01-30.000-22
1106 Kalytuk 2848 Page Green Rd Inground pool/spa fence 117.00-06-02.000
1107 Kalytuk 2848 Page Green Rd 32 X32 Pole Barn 117.00-06-02.000
1108 Wageck 2022 Kypriotis Dr. #22F Deck Replacement 127.15-01-30.000-43
882 Baker 2203 Gee Hill Rd.Addition 125.00-03-17.000
1110 Morse 2940 Clute Rd.Pool 107.00-01-20.000 issued CC 12/30/2017
1113 Watkins 2455 Kohne Rd.Deck 115.00-05-05.100
1114 Jacobs 540 NYE Rd.30'X30' Garage 115.00-02-17.000 issued CO 11/10/2017
1116 Hingher 2644 Webb Rd.40X60 Pole Barn 115.00-13-04.200 issued CC 11/2/2017
1117 Smith 2123 Budzinski Rd.48X28
1118 Bushmich 1919 Owego Hill Rd.Fence 136.00-01-13.000 issued CC 12/30/2017
1119 Kaminski 2634 Clute Rd.New Home 117.00-07-10.000
1121 Buchanan 1783 Traverse Rd.Fence 127.17-01-05.000 issued CC 12/30/2017
1122 BM Sports 2416 Stafford Rd.40'X60' Pole Barn 118.00-01-27.100
1123 Rainbow 1204 RTE 392 Residential Solar Array 126.14-02-31.000
1124 Walker 2873 Page Green Rd.16X32 Deck 106.00-04-10.000
1126 O'Shea 2188 RTE 392 Rehabilitation 137.00-01-01.200 issued CC 12/13/2017
1127 Hilliard 2306 Page Green Rd. Machinery Shed 127.00-05-05.000
BP#NAME Address Operation Tax Map #Status Issued Fee Cost of Project
1128 Carrier 2826 Snyder Hill Rd.40X80 Pole Barn 118.00-01-05.200 issued CO 12/16/2017
1129 Negley 424 W. State Rd.24X40 Garage 115.00-12-04.000
1130 Hughes 2009 Woodchuck Hill Rd.20 X 24 carport 127.00-02-31.200
1131 Hill 1184 Church Street Inground Pool 126.14-02-19.000
1132 Berg 646 Rte 392 Obervatory 135.00-01-26.000 issued CO 12/2/2017
1133 Davis 404 State RTE 13 Pool Fencing 105.00-07-09.000
1134 Anthony 2753 Old Dryden Rd.14"X11' Deck 115.00-01.15.000 issued CO 11/20/2017
1135 Edwards 2613 Holler Rd. 10'X16' Shed 116.00-06-04.000 issued CO 11/20/2017
1136 Allen 2240 Gee Hill Rd.12'X20' Deck 125.00-03-07.000 issued CO 12/2/2017
1137 Backus 2625 S. Cort.-Virgil Rd.Man. Home Replacement 116.00-05-04.000 issued CO 12/2/2018
1138 Istel 2153 rte 215 12'x13' Shed
1139 Alteri 1101 Church Street Modular Home 126.00-05-19.120 issued permit 12/2/2017 475.00$ 200,000.00$
1140 Hill 1184 Church Street rear deck 126.14-02-18.000 issued permit 12/2/2017 50.00$ 18,500.00$
1141 Lynch 2875 Page Green Rd 3032 pole g arage 106.04-11.000 issued permit 12/2/2017 90.00$ 6,000.00$
1142 TenKate 2323 Kohne Rd 25 kw solar pv 115.00-05-03.112 issued permit 12/13/2017 150.00$ 57,578.00$
1143 Lucas 2271 S Cort Virgil Rd mudroom addition 126.00-03-14.000 issued permit 12/13/2017 150.00$ 10,000.00$
1144 Hill 1184 Church Street porch, interior remodel 126.14-02-18.000 issued permit 12/30/2017 150.00$ 85,000.00$
Monthly permit fee total:1,065.00$
Monthly project cost:377,078.00$
LEGISLATORS REPORT FOR JANUARY 2018
The final session of the Legislature wrapped up the year and set some things in place for next year.
Appointments: Justin Scott representing Harford FD, Jereme Stiles and Adam Brown for the Virgil FD and myself as the
legislative liaison. Elizabeth Larkin was appointed to the Community Services Board and the Mental Health
subcommittee. Confirmed the appointment of Mike Pisa to the Chemical Dependency subcommittee. Not on the agenda
but I recently found out that Jim Murphy, a long time member of the Central New York Regional Planning Board, has the
honor of being the chair. Thanks to all who share their time and talents.
A resolution entitled Selection of a final design for the Cortland County Public Safety Building was soundly defeated with
only two voting for it and one absent. Of course I voted no. I do not like the location and we simply can't afford it. I've
heard your opinions loud and clear.
A resolution approving the amounts of sales tax that municipalities have decided the amounts to receive in cash and the
remaining to be applied to reduce their share of the county tax levy. The Town of Harford by resolution requested
$70,000 and the Town of Virgil $65,000.
Approval of the general and highway taxes with Harford's totals for general $46,512 and highway $290,603.10 and
Virgil's totals of general $174,827 and highway $340,516.
A number of sewer, water and fire taxes were levied. The sewer and water were for individuals. The fire districts were
Harford $103,828 and Virgil $235,000.
The organizational meeting for the Legislature will be on January 3. Appointments to committees will come soon after. I
will let you know what mine will be.
Is there anything I should be aware of or doing?
Thought for the month:
Home is where you treat friends like family and your family like friends.
Having someone to love is family. Having a place to go is home. Having both is a blessing.
Families that are stitched together with love seldom unravel.
Wishing all a healthy, prosperous and Happy New Year!
Sandy Price
sandyprice@frontiernet.net
Home 835-6711 Cell phone and messaging 423-1019
1189 Virgil Church Street, Cortland, NY 13045
Notes from Virgil Youth Commission to Town Board
Tuesday, January 6th , 2018
1. See financial reports for VYC and Before/After School Program.
2. Again, we discussed the finances of Before/After School Program.
Stacy went to talk to the staff of the program, explaining that it
must be self-sustaining. She offered suggestions for staffing that
would reduce the number of adults present, and help with the balance
of money input and output. When she dropped in last week, there were
5 adults and 15 children: still too high a ratio. We agreed that Stacy,
Teri , Sue and Corena will go to talk with Linda about this concern.
When NYS did an audit, they required that we have different people
looking at the books, and the staffing. We will remind Linda that
Corena will be checking in with her for this.
3. We had 11 people for Christmas Caroling around the village, cocoa and
cookies. It was great fun.
4. Ski club was cancelled the first week due to cold weather. The start
will be Thursday, January 11th. Amanda Peck will be the mentor again,
and is sending out a reminder email to let parents know the times, and
expectations.
5. Jen is making plans for a “Paint and Sip” event to be on March 24th.
This will be held at the Fire Station
6. We want to remind the Town Board that we do NOT recommend a
summer day care program. We need to know what rules/expectations
there are for paying or not paying Linda in the summer: does she get
unemployment? Is there a 12 month contract? Should we change it to
a 10 month contract? We will connect with Gina and John to discuss
this. We will also check with Gina to look at job descriptions, and the
contract. We will discuss this at our February meeting, with the idea
of being able to give reviews and job recommendations to our part
time staff.
Teresa Pelton, Secretary Virgil Youth Commission
Town Highway Superintendents Monthly Report
December was a slow uneventful month for the highway department which is nice this time of year.
We did some servicing on equipment that was due and a lot of plowing. There has been a lot of reorganization
around the shop we are trying to go through everything and determine what we need, what is wasting space
not being used, or is just costing us money to keep around we got new tool boxes to keep tools sorted and
easier to find. Our new hire Chad Bassett has started and is working well with everyone and picking things up
fast. January will be a busy month I’m sure but we will be ready.
Britt Morse
Town of Virgil Highway Supt.
Gasoline
Highway Department Fire Department TOTAL
Recorded Used 768.0 gallons 19.0 gallons 787.0 gallons
Actual odometer reading 769.5 gallons 18.9 gallons 788.4 gallons
Difference of -1.5 gallons +0.1 gallons -1.4 gallons
Starting Odometer On 12/11/2017- 30,824.4 On 12/11/2017- 783.5
Ending Odometer On 1/4/2018- 31,593.9 On 1/4/2018- 802.6
DIESEL
Highway Department Fire Department TOTAL
Recorded Used 2,054.8 gallons 25.7 gallons 2,080.5 gallons
Actual odometer reading 2,059.4 gallons 25.4 gallons 2,084.8 gallons
Difference of -4.6 gallons +.3 gallons -4.3 gallons
Starting Odometer On 12/11/2017- 93,655.6 On 12/11/2017- 2,458.9
Ending Odometer On 1/4/2018- 95,715.0 On 1/4/2018- 2,484.3
2017 Complete Fuel Usage
Total Gallons of Gasoline Used- 6,289.6 gallons
Highway department used- 4,720.3 gallons
Transfer Station used- 1,369.5 gallons
Fire Station used- 199.8 gallons
Total Gallons of Diesel Used- 18,451.4 gallons
Highway department used- 16,571.2 gallons
Transfer Station used- 1,508.1 gallons
Fire Station used- 372.1 gallons
Vehicle Spending Year to Date
94 International 02 International 07 International 12 International 15 Westernstar 08 Silverado 12 Silverado
380.00$ 449.51$ 300.00$ 99.56$ 15.29$ 91.00$ 317.45$
100.80$ 185.50$ 250.00$ 938.52$ 120.40$ 75.55$ 89.82$
5.96$ 1,191.68$ 5.09$ 1,199.90$ 190.00$ 294.70$ 267.53$
160.00$ 52.50$ 1,779.22$ 41.93$ 32.21$ 743.88$
301.09$ 183.35$ 58.78$ 71.23$ 142.39$
163.90$ 66.14$ 55.61$ 43.09$ 22.68$
1,998.95$ 821.36$ 119.83$ 7.60$ 66.00$
928.85$ 4,198.80$ 22.80$ 352.48$ 329.02$
1,122.75$ 83.70$ 610.73$ 119.00$ 84.00$
109.12$ 142.36$ 1,363.25$ 140.83$ 104.50$
46.84$ 179.16$ 83.98$ 14.42$ 147.99$
74.40$ 231.38$ 42.47$ 11.05$ 89.82$
525.00$ 83.70$ 16.60$ 142.21$
106.98$ 77.94$ 31.14$ 135.02$
671.00$ 49.56$ 51.21$
150.00$ 41.92$ 42.85$
793.97$
2,564.51$
3,496.45$
113.89$
16.60$
40.93$
48.16$
450.00$
50.16$
646.76$ 8,078.07$ 16,068.35$ 4,779.16$ 325.69$ 1,530.39$ 2,405.08$
December
November
October
Vehicle Spending Year to Date
14 Silverado 1 ton dump 13 International Tractor
42.47$ 147.06$ 27.66$
42.47$ 79.06$ 2,283.00$
77.80$ 79.06$ 96.60$
77.80$
7.14$
124.52$ 2,465.00$
136.26$
307.22$
70.00$
239.99$
1,125.67$ 2,770.18$ 2,407.26$
Equipment Spending Year to Date
81 CAT Grader Athey Sweeper 99 Badger Excavator 95 Ford Water Truck 02 Roller TN70 Broom Tractor
158.67$ 1,119.75$ 31.71$ 895.00$ 162.40$ 350.93$
28.99$ 174.00$ 384.96$ 12.92$ 24.88$ 172.22$
27.22$ 24.29$ 844.42$ 23.90$ 3,489.95$ 21.38$
82.03$ 26.92$ 96.90$ 54.15$ 996.71$ 113.01$
80.61$ 24.95$ 34.99$ 59.50$ 51.95$
73.56$ 443.50$ 1,318.04$ 14.97$ 14.14$
298.28$ 177.25$ 17.60$
99.12$ 129.49$
164.27$ 457.78$
213.61 206.61$
818.65$
1,960.15$
1,977.15$
1,226.36$ 1,990.66$ 2,711.02$ 1,060.44$ 4,673.94$ 6,291.06$
November
Equipment Spending Year to Date
October
Equipment Spending Year to Date
TL110 Brush Tractor 99 International Tractor Force Feed Loader
52.98$ 16.83$ 12.87$
171.00$ 30.34$
56.14$ 3,378.68$
12.17$
81.64$
75.98$
449.91$ 3,425.85$ 12.87$
DRAFT
Policies and Procedures for the Virgil Planning and Zoning Boards
1. The Property owner shall fill out all appropriate applications and supply documentation to the Virgil Town Clerk.
Documentation shall be by not limited to:
A. Submit a survey of the property
B. Summit plans and drawings with architect or engineer seal
C. Certificate of insurance from the contractor naming the Town of Virgil as additional insured, or a
Residential Insurance form if someone is doing his/her own construction work and/or doesn't have a
contractor.
D. A copy of the residential insurance policy that is in effect
2. The Town Clerk shall receive all paperwork pertaining to the Virgil Planning and Zoning Board Meetings.
3. The Town Clerk shall collect all fees before any permits are issued. No construction can commence until permits
are issued by the CEO.
4. All paperwork will be forwarded to the Code Enforcement Officer (CEO)
5. CEO will determine if the application is complete and, if so, refers to County Planning per GML in time for their
meeting of that same month. (Could delay permitting process for thirty days.)
6. Town codes/zoning officer will have 1 week to issue permits if there are no problems or delays with the
application.
7. CEO and the Chairman of the planning and or zoning boards shall work together to determine if project needs to
go in front of the board(s)
8. Chairman of the boards shall prepare all legal notices and submit them to the Town Clerk
9. The Town Clerk shall post the legal notice at the Town Hall and submit to the Newspaper
10. The Chairman’s of the boards will create the agenda for the meeting and will submit it to the Town Clerk in word
and pdf form
11. The agendas and accompanying documents will be compiled by the town clerk who will deliver them to all board
members and the zoning and planning board secretary electronically.
The town codes/zoning officer is a town employee and not to act on owner’s behalf and is not required to
attend meetings, but make the towns position clear in writing to town planning town or zoning board of
appeals.
The code officer should provide opinions and guidance, but you can’t call it the town’s position.
Planning Board Role
The planning board upholds and implements the community's development policies through the review and
approval of, among other things, subdivision plats, site plans and special permit applications.
The board also reports on all matters referred to it by the local town law, including amendments to the zoning
ordinance and the adoption of official maps. In carrying out their charge, planning boards make decisions that
change neighborhoods and landscapes. Each choice can add to or detract from the character, town of Virgil, and
some decisions even have effects beyond municipal boundaries. Decisions the Board makes also sets precedents
for future actions. These decisions should involve determining what is best for the community as a whole, rather
than reacting to each proposal as if it were an isolated action.
Planning boards can’t act on their own to decide what is best for the community. They must follow what is
spelled out in the zoning law.
Planning boards utilize tools, including comprehensive or master plans, zoning laws, and subdivision regulations
to ensure that changes made are for the better.
Zoning board of appeals role
The Zoning Board of Appeals is the body established to: hear, decide appeals and interpretations of unclear
provisions in the Town of Virgil Zoning Code for landowners to permit buildings or land uses which vary from the
zoning regulations. Applicants who seek either a variance or an interpretation of the Code are referred to the
Zoning Board of Appeals by the Planning Board or the town codes/zoning officer.
1
Alane VanDonsel
From:RMartin@cortlandschools.org
Sent:Wednesday, December 27, 2017 7:09 AM
To:Alane VanDonsel; lkaup@cortlandschools.org; KVile@cortlandschools.org
Cc:kaminski@frontiernet.net; virgilgarage@frontier.com
Subject:Re-sealing walking trail at Virgil
Alane,
I have received a quote for $1600 for re-sealing the walking trail at Virgil. I plan on coordinating in early Spring as soon as
it is warm enough. Will the Town of Virgil be willing to split costs with the CECSD?
Thanks
Bob Martin
Director of Facilities
Cortland Enlarged City School District
1 Valleyview Drive
Cortland, NY 13045
Office: 607-758-4127
Cell 607-591-7738