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HomeMy WebLinkAboutMN-HRC-2003-03-24HUMAN RESOURCES COMMITTEE Regular Meeting March 24, 2003 Members Present: Alderperson Peterson, Alderperson Cogan, Alderperson Mack, Alderperson Hershey, Alderperson Blumenthal Staff Present: Steve Thayer (Controller), Schelley Michell-Nunn (HR Director), Denise Malone (Administrative Secretary), Phyllis Radke (Building Commissioner), Charlotte Pollog (School Crossing Guard) Meeting called to order by Chairperson Peterson at 7:09 p.m. A. Agenda Review, Approval of Minutes & Announcement Chairperson Peterson stated that a second Item for F.3 – Personnel Item – Police Department has been added to the agenda. A resolution would be distributed. The Committee reviewed the minutes from the February 2003 meeting. Alderperson Cogan requested that under E.1 – Sub-Committee Updates – City Administrator – the date be corrected to “Wednesday – February 26th”. After discussion, Alderperson Blumenthal made a motion to approve the minutes from the February 24, 2003 meeting as amended. Seconded by Alderperson Hershey. Motion carried 5-0. There were no announcements. B. Employee Comments & Common Council Response Chairperson Peterson invited employees who were present to address the Committee. Charlotte Pollog, a temporary employee at the Ithaca Police Department, spoke in support of extending the temporary Typist position in the Police Department for a one (1) year period. Ms. Pollog has worked on the new time keeping system for this department. This project, even though difficult, is up to date and must be maintained on a daily basis. HR Director Michell- Nunn mentioned that PBA President Doug Wright e-mailed her in support of this request. Human Resources Committee March 24, 2003 Page 2 Phyllis Radke, Building Commissioner, expressed concern regarding the issue that department heads and deputies receive additional leave time in lieu of an annual raise this year. Ms. Radke was concerned about the effect this issue would have on the current staff, especially in light of the fact that when new department heads or deputies are hired, they not only receive a high salary but also can negotiate for more in leave time and other benefits. Alderperson Mack stated that this item should be included on next month’s agenda. The Committee thanked Ms. Pollog and Ms. Radke for their comments. C. Chairperson’s Report. None. D. Affirmative Action Advisory Committee Update Chairperson Peterson stated that she attended the Affirmative Action Advisory Committee (AAAC) meeting on March 14, 2003. Chairperson Peterson stated that Co-Chair Marcia Fort reported that a Strategic Planning Session was held for Senior Staff. Senior Staff identified ten (10) categories that they would work on. One of the categories was Workforce Diversification. The ten (10) categories were narrowed down to three (3), which Diversity was not one: physical viability, fiscal viability and communications. Chairperson Peterson stated that a report was given about the Police Department and community residents coming together at various times to discuss the relationship between the two groups. Meeting dates and times have been scheduled and Police Department personnel would be required to attend one of these sessions. Chairperson Peterson stated that discussion took place regarding the decrease in applications received from minorities and the Residency Requirement. Human Resources Committee March 24, 2003 Page 3 E. Sub-Committee Updates 1. City Administration Chairperson Peterson reported that the sub-committee is looking at the rough draft and possible changes in the job description and the ordinance. Common Council members would be invited to attend the meeting when discussing this item. F. Personnel Items 1. DPW – Streets & Facilities a. Request to Amend Personnel Roster The Department of Public Works (Streets & Facilities) requested to amend the Personnel Roster by adding two (2) Temporary Shuttle Van Drivers. After discussion, Alderperson Hershey made a motion to approve the request. Seconded by Alderperson Cogan. Motion carried 5-0. 2. Building Department a. Request to Amend Personnel Roster The Building Department requested to amend the Personnel Roster by increasing the hours of the Permit Clerk to 40 hours/week and by decreasing the hours of the Typist to 20 hours/week. After discussion, Alderperson Cogan made a motion to approve the request. Seconded by Alderperson Mack. Motion carried 5-0. 3. Police Department a. Request to Extend Temporary Services The Police Department requested to extend the temporary services for a one (1) year period. After discussion, Alderperson Hershey made a motion to extend the temporary services to May 31, 2003. Seconded by Alderperson Blumenthal. Motion carried 5-0. Human Resources Committee March 24, 2003 Page 4 b. Request to Amend Appointment Date of the Chief of Police The swearing in date for the Chief of Police was changed to April 13, 2003, thus requiring the change in the appointment date to April 13, 2003. After discussion, Alderperson Blumenthal made a motion that the appointment date of the Chief of Police be amended to April 13, 2003. Seconded by Alderperson Mack. Motion carried 5-0. G. Directors’ Reports. None. H. Mayor’s Report. None. I. New Business 1. Workforce Diversity Statistics The Committee reviewed the departmental statistics dated March 21, 2003 and determined that for this data to be meaningful, they would need similar data from past years to make comparisons. J. Old Business 1. Residency Requirement (RR) The Committee reviewed the memo from HR Director Michell-Nunn. Ms. Michell- Nunn addressed a number of concerns regarding RR. First, whether or not part- time positions (department heads and deputies) are covered by the RR? Second, the RR language specifically refers to department heads and deputies. There are several second in command positions that do not carry the deputy title (i.e. Assistant City Attorney, Assistant Superintendent, and Director of Economic Development). Which of these positions are covered by the RR language? How does the RR apply when there is more than one deputy or assistant? Third, what is the waiver process and at what point is it appropriate to request a waiver. Human Resources Committee March 24, 2003 Page 5 After discussion, Alderperson Blumenthal made a motion, seconded by Alderperson Hershey, to amend the RR to clarify that part-time positions and full-time positions are required to be City residents and that “deputy” is a generic term, and that it applies if more than one deputy is under the department head. Motion failed due to Alderperson Blumenthal withdrawing her motion and Alderperson Hershey withdrawing his second. Alderperson Hershey moved an amendment to specify the positions. Seconded by Alderperson Blumenthal. Motion withdrawn. Alderperson Blumenthal made a motion that any applications for waivers and interpretations of the RR would be addressed to the Chair of the HR Committee. The motion failed due to the lack of a second. The consensus of the Committee was to continue this discussion at next month’s meeting. 2. Emergency Closing Policy The Committee reviewed the Emergency Closing Policy. After discussion, Alderperson Hershey made a motion to accept the policy. Seconded by Alderperson Mack. Motion carried 5-0. K. Adjournment With no further business, Alderperson Hershey moved to adjourn the meeting at 9:10 p.m.