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HomeMy WebLinkAboutMN-HRC-2002-12-17HUMAN RESOURCES COMMITTEE Regular Meeting December 17, 2002 Members Present: Alderperson Peterson, Alderperson Hershey, Alderperson Cogan, Alderperson Blumenthal, Alderperson Mack (arrived at 7:35 p.m.) Staff Present: Steve Thayer (Controller), Bill Gray (Supt of Public Works), Phyllis Radke (Building Commissioner), Norma Schwab (City Attorney), Larry Fabbroni (Asst Supt of W&S), Lauren Signer (Acting Police Chief), Nancy Oltz (Mgr of Operations and Maintenance), Schelley Michell-Nunn (HR Director), Denise Malone (Administrative Secretary) Others Present: Lucas Signer Chairperson Peterson called the meeting to order at 7:07 p.m. A. Agenda Review, Approval of Minutes & Announcements Chairperson Peterson stated that Acting Police Chief Lauren Signer asked to add an item to the agenda under F.1 - Personnel Items (materials to be distributed) and that Supt of Public Works Bill Gray also asked to add an item to the agenda under F.1 – Personnel Items (materials to be distributed). The Committee reviewed the minutes from the October 2002 meeting. Alderperson Cogan asked that the original language from the local law (prior to the amendment) be included under J.1 – Residency Requirement. After discussion, Alderperson Cogan made a motion to approve the minutes from the October 28, 2002 meeting as amended. Seconded by Alderperson Blumenthal. Motion carried 4-0. (Alderperson Mack was absent from the vote.) The Committee reviewed the minutes from the November 2002 meeting. After discussion, Alderperson Cogan made a motion to approve the minutes from the November 25, 2002 meeting. Seconded by Alderperson Hershey. Motion carried 4-0. (Alderperson Mack was absent from the vote.) Human Resources Committee Meeting December 17, 2002 Page 2 B. Employee Comments & Common Council Response. None. C. Chairperson’s Report. None. D. Affirmative Action Advisory Committee (AAAC) Update Alderperson Mack stated that he attended the December 13, 2002 meeting of the Affirmative Action Advisory Committee. Alderperson Mack reported that members of the Affirmative Action Advisory Committee were agreeable to attending meetings on alternate months. A member from the Affirmative Action Advisory Committee would be attending the January 27, 2003 meeting of the Human Resources Committee. Alderperson Mack reported that the Affirmative Action Advisory Committee (AAAC) expressed concerns regarding the effects that the Residency Requirement would have on hiring and diversity. Human Resources Director Michell-Nunn stated that when there are Diversity Statements and the Vision/Mission/Values Statements, these statements would guide your policies. The issues raised by the AAAC were that the policy around Residency Requirement sets up a barrier for our commitment to diversity. The AAAC would like to discuss with Common Council what could be put in place that would breakdown that barrier and how to establish something such as a waiver because of diversity without subjecting the City to discriminatory charges. E. Sub-Committee Updates. None. F. Personnel Items 1. City Attorney’s Office a. Request to Amend Personnel Roster by Upgrading Confidential Secretary to the City Attorney’s Position to Legal Assistant The City Attorney’s Office requested to amend the Personnel Roster as follows: Add: One (1) Legal Assistant (40 hrs) Delete: One (1) Confidential Secy to the City Attorney (40 hrs) Human Resources Committee Meeting December 17, 2002 Page 3 Alderperson Mack arrived at 7:35 p.m. After discussion, Alderperson Hershey made a motion to approve the request. Seconded by Alderperson Cogan. Motion carried 5-0. The Committee agreed that this item would be put on consent agenda. 2. Building Department a. Request to Amend Personnel by Changing the Position of Typist to Clerk The Building Department requested to amend the Personnel Roster as follows: Add: One (1) Clerk (40 hrs) Delete: One (1) Typist (40 hrs) After discussion, Alderperson Blumenthal made a motion to approve the request. Seconded by Alderperson Mack. Motion carried 5-0. The Committee agreed that this item would be put on consent agenda. 3. Department of Public Works – Water & Sewer a. Request to Extend Independent Contract The Department of Public Works (W&S) requested to extend the on-site AutoCad training service contract at Water & Sewer and other City departments for Michael Ocello for the period January 1, 2003 to December 31, 2003, at a rate of $21.90 per hour, for a total contract extension not to exceed $22,776. After discussion, Alderperson Cogan made a motion to approve the request. Seconded by Alderperson Mack. Motion carried 5-0. The Committee agreed that this item would be put on consent agenda. Human Resources Committee Meeting December 17, 2002 Page 4 4. Department of Public Works - TCAT a. Request to Hire Above the Minimum Salary and to Change Part-Time Positions to Full-Time Positions The Department of Public Works (TCAT) requested to amend the Personnel Roster as follows: 1. To change four (4) part-time Bus Driver positions to four (4) full-time Bus Driver positions; 2. To create one (1) full-time Bus Driver position; 3. To hire the five (5) Bus Driver positions above the minimum contract rate (from $9.28/hour to $10.02/hour) After discussion, Alderperson Cogan made a motion to approve the above requests. Seconded by Alderperson Mack. Motion carried 5-0. The Committee agreed that these items would be put on consent agenda. 5. Police Department a. Request to Create a Temporary Clerk-Typist Position The Police Department requested to create a temporary Clerk -Typist position. After discussion, Alderperson Cogan made a motion to approve creating a temporary Clerk-Typist position through March 31, 2003. Seconded by Alderperson Mack. Motion carried 5-0. 6. Department of Public Works – Engineering Department a. Request to Create a Temporary Half-Time Permit Clerk Position The Department of Public Works (Engineering Department) requested to create a temporary half-time Permit Clerk position to provide clerical support for and be funded by the Capital Projects in the Engineering Department. After discussion, Alderperson Hershey made a motion to Human Resources Committee Meeting December 17, 2002 Page 5 approve the request and to pass onto Common Council without recommendations. Seconded by Alderperson Cogan. Motion carried 5-0. 7. Position Review Update Human Resources (HR) Director Michell-Nunn reported that the Position Review Committee gave approval to fill the following vacant positions: Senior Laborer (1), Parking Lot Attendant (1), Permanent Part-Time Bus Driver (1), and Custodial Worker (2). G. Directors’ Report 1. Request to Increase Hours to Full-Time for the Deputy City Prosecutor Position HR Director Michell-Nunn reported that the City Prosecutor’s last day would be December 20, 2002. The Mayor has asked the Deputy City Prosecutor to be the Acting City Prosecutor to February 1, 2003. To do so, the Mayor has requested that the hours for the Deputy City Prosecutor position be increased to full-time. After discussion, Alderperson Hershey made a motion to approve the request. Seconded by Alderperson Mack. Motion carried 5-0. The Committee agreed that this item would be put on consent agenda. 2. Deputy Controller Search HR Director Michell-Nunn reported that the search for the Deputy Controller would be re-opened January 1, 2003. 3. Youth Bureau Director Search HR Director Michell-Nunn reported that the Youth Bureau Director Search Committee would be meeting with the Mayor in January 2003 to give him their three (3) recommendations. H. Mayor’s Report. None. Human Resources Committee Meeting December 17, 2002 Page 6 I. New Business 1. Council Koffee Klatsch Due to the lateness of the hour, this item would be discussed at a future meeting. J. Old Business 1. Management and Executive Association Compensation Plan HR Director Michell-Nunn reported that Common Council adopted compensation plans for Management and the Executive Association in 1999 and 2000 respectively. The plans have allowed for reasonable flexibility when hiring external candidates, resulting in unintended limitations for promoting from within. To establish a uniform procedure for compensating individuals promoted from within and serving in an acting capacity for more than thirty (30) days, all managerial permanent promotions would receive an eight (8) percent increase over base salary and upon signing of a Memorandum of Understanding by the Executive Association, all permanent promotions within the unit would receive an eight (8) percent increase over base salary and that any acting appointments to the managerial compensation plan would receive a four (4) percent stipend over base salary. After discussion, Alderperson Cogan made a motion to establish a uniform procedure for compensating Management and Executive Unit Personnel as mentioned. Seconded by Alderperson Mack. Motion carried 5-0. K. Adjournment With no further business, the meeting was adjourned at 10:55 p.m.