HomeMy WebLinkAboutMN-HRC-2002-12-17HUMAN RESOURCES COMMITTEE
Regular Meeting
December 17, 2002
Members
Present: Alderperson Peterson, Alderperson Hershey, Alderperson Cogan, Alderperson
Blumenthal, Alderperson Mack (arrived at 7:35 p.m.)
Staff
Present: Steve Thayer (Controller), Bill Gray (Supt of Public Works), Phyllis Radke (Building
Commissioner), Norma Schwab (City Attorney), Larry Fabbroni (Asst Supt of
W&S), Lauren Signer (Acting Police Chief), Nancy Oltz (Mgr of Operations and
Maintenance), Schelley Michell-Nunn (HR Director), Denise Malone (Administrative
Secretary)
Others
Present: Lucas Signer
Chairperson Peterson called the meeting to order at 7:07 p.m.
A. Agenda Review, Approval of Minutes & Announcements
Chairperson Peterson stated that Acting Police Chief Lauren Signer asked to add an item to the
agenda under F.1 - Personnel Items (materials to be distributed) and that Supt of Public Works
Bill Gray also asked to add an item to the agenda under F.1 – Personnel Items (materials to be
distributed).
The Committee reviewed the minutes from the October 2002 meeting. Alderperson Cogan
asked that the original language from the local law (prior to the amendment) be included under
J.1 – Residency Requirement. After discussion, Alderperson Cogan made a motion to approve
the minutes from the October 28, 2002 meeting as amended. Seconded by Alderperson
Blumenthal. Motion carried 4-0. (Alderperson Mack was absent from the vote.)
The Committee reviewed the minutes from the November 2002 meeting. After discussion,
Alderperson Cogan made a motion to approve the minutes from the November 25, 2002 meeting.
Seconded by Alderperson Hershey. Motion carried 4-0. (Alderperson Mack was absent from
the vote.)
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December 17, 2002
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B. Employee Comments & Common Council Response. None.
C. Chairperson’s Report. None.
D. Affirmative Action Advisory Committee (AAAC) Update
Alderperson Mack stated that he attended the December 13, 2002 meeting of the Affirmative
Action Advisory Committee. Alderperson Mack reported that members of the Affirmative
Action Advisory Committee were agreeable to attending meetings on alternate months. A
member from the Affirmative Action Advisory Committee would be attending the January 27,
2003 meeting of the Human Resources Committee.
Alderperson Mack reported that the Affirmative Action Advisory Committee (AAAC)
expressed concerns regarding the effects that the Residency Requirement would have on hiring
and diversity. Human Resources Director Michell-Nunn stated that when there are Diversity
Statements and the Vision/Mission/Values Statements, these statements would guide your
policies. The issues raised by the AAAC were that the policy around Residency Requirement
sets up a barrier for our commitment to diversity. The AAAC would like to discuss with
Common Council what could be put in place that would breakdown that barrier and how to
establish something such as a waiver because of diversity without subjecting the City to
discriminatory charges.
E. Sub-Committee Updates. None.
F. Personnel Items
1. City Attorney’s Office
a. Request to Amend Personnel Roster by Upgrading Confidential Secretary to
the City Attorney’s Position to Legal Assistant
The City Attorney’s Office requested to amend the Personnel Roster as
follows:
Add: One (1) Legal Assistant (40 hrs)
Delete: One (1) Confidential Secy to the City Attorney (40 hrs)
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December 17, 2002
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Alderperson Mack arrived at 7:35 p.m.
After discussion, Alderperson Hershey made a motion to approve the
request. Seconded by Alderperson Cogan. Motion carried 5-0. The
Committee agreed that this item would be put on consent agenda.
2. Building Department
a. Request to Amend Personnel by Changing the Position of Typist to Clerk
The Building Department requested to amend the Personnel Roster as
follows:
Add: One (1) Clerk (40 hrs)
Delete: One (1) Typist (40 hrs)
After discussion, Alderperson Blumenthal made a motion to approve the
request. Seconded by Alderperson Mack. Motion carried 5-0. The
Committee agreed that this item would be put on consent agenda.
3. Department of Public Works – Water & Sewer
a. Request to Extend Independent Contract
The Department of Public Works (W&S) requested to extend the on-site
AutoCad training service contract at Water & Sewer and other City
departments for Michael Ocello for the period January 1, 2003 to December
31, 2003, at a rate of $21.90 per hour, for a total contract extension not to
exceed $22,776. After discussion, Alderperson Cogan made a motion to
approve the request. Seconded by Alderperson Mack. Motion carried 5-0.
The Committee agreed that this item would be put on consent agenda.
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December 17, 2002
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4. Department of Public Works - TCAT
a. Request to Hire Above the Minimum Salary and to Change Part-Time
Positions to Full-Time Positions
The Department of Public Works (TCAT) requested to amend the Personnel
Roster as follows:
1. To change four (4) part-time Bus Driver positions to four (4) full-time
Bus Driver positions;
2. To create one (1) full-time Bus Driver position;
3. To hire the five (5) Bus Driver positions above the minimum contract
rate (from $9.28/hour to $10.02/hour)
After discussion, Alderperson Cogan made a motion to approve the above
requests. Seconded by Alderperson Mack. Motion carried 5-0. The
Committee agreed that these items would be put on consent agenda.
5. Police Department
a. Request to Create a Temporary Clerk-Typist Position
The Police Department requested to create a temporary Clerk -Typist
position. After discussion, Alderperson Cogan made a motion to approve
creating a temporary Clerk-Typist position through March 31, 2003.
Seconded by Alderperson Mack. Motion carried 5-0.
6. Department of Public Works – Engineering Department
a. Request to Create a Temporary Half-Time Permit Clerk Position
The Department of Public Works (Engineering Department) requested to
create a temporary half-time Permit Clerk position to provide clerical
support for and be funded by the Capital Projects in the Engineering
Department. After discussion, Alderperson Hershey made a motion to
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December 17, 2002
Page 5
approve the request and to pass onto Common Council without
recommendations. Seconded by Alderperson Cogan. Motion carried 5-0.
7. Position Review Update
Human Resources (HR) Director Michell-Nunn reported that the Position Review
Committee gave approval to fill the following vacant positions: Senior Laborer (1),
Parking Lot Attendant (1), Permanent Part-Time Bus Driver (1), and Custodial
Worker (2).
G. Directors’ Report
1. Request to Increase Hours to Full-Time for the Deputy City Prosecutor Position
HR Director Michell-Nunn reported that the City Prosecutor’s last day would be
December 20, 2002. The Mayor has asked the Deputy City Prosecutor to be the
Acting City Prosecutor to February 1, 2003. To do so, the Mayor has requested
that the hours for the Deputy City Prosecutor position be increased to full-time.
After discussion, Alderperson Hershey made a motion to approve the request.
Seconded by Alderperson Mack. Motion carried 5-0. The Committee agreed that
this item would be put on consent agenda.
2. Deputy Controller Search
HR Director Michell-Nunn reported that the search for the Deputy Controller
would be re-opened January 1, 2003.
3. Youth Bureau Director Search
HR Director Michell-Nunn reported that the Youth Bureau Director Search
Committee would be meeting with the Mayor in January 2003 to give him their
three (3) recommendations.
H. Mayor’s Report. None.
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December 17, 2002
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I. New Business
1. Council Koffee Klatsch
Due to the lateness of the hour, this item would be discussed at a future meeting.
J. Old Business
1. Management and Executive Association Compensation Plan
HR Director Michell-Nunn reported that Common Council adopted compensation
plans for Management and the Executive Association in 1999 and 2000
respectively. The plans have allowed for reasonable flexibility when hiring external
candidates, resulting in unintended limitations for promoting from within. To
establish a uniform procedure for compensating individuals promoted from within
and serving in an acting capacity for more than thirty (30) days, all managerial
permanent promotions would receive an eight (8) percent increase over base salary
and upon signing of a Memorandum of Understanding by the Executive Association,
all permanent promotions within the unit would receive an eight (8) percent
increase over base salary and that any acting appointments to the managerial
compensation plan would receive a four (4) percent stipend over base salary.
After discussion, Alderperson Cogan made a motion to establish a uniform
procedure for compensating Management and Executive Unit Personnel as
mentioned. Seconded by Alderperson Mack. Motion carried 5-0.
K. Adjournment
With no further business, the meeting was adjourned at 10:55 p.m.