HomeMy WebLinkAbout07-12-17 Planning and Economic Development Committee Meeting Agenda1
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Public Hearing
City of Ithaca
Amendment to Citizen Participation Plan
The Planning and Economic Development Committee of the City of Ithaca Common Council will hold a
public hearing at 6:00 p.m., Wednesday, July 12, 2017, in Council Chambers of City Hall, 108 E. Green
Street, Ithaca, NY, on the proposed 2nd amendment to the Citizen Participation Plan. The proposed 2nd
amendment describes the process to be undertaken for the Assessment of Fair Housing (AFH).
Copies of the proposed amendment to the CP Plan may be examined at the Tompkins County Public
Library, the City Planning and Development Office, the City Clerk’s Office, and on the City web site
(www.cityofithaca.org). Individual copies can also be picked up at the Planning office, 3rd Floor, City
Hall, 108 E. Green St.
Public comment is encouraged. Written comments may be sent to Common Council, c/o City Clerk, City of
Ithaca, 108 E. Green Street, Ithaca, NY 14850. For more information contact Anisa Mendizabal at
Amendizabal@cityofithaca.org at (607) 274-6547.
j:\community development\policies & reports\citizen participation\reso pedc 2nd amend cp plan 7-12-17.doc
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June 9, 2017
August 24, 2006
2nd Amendment to the
CITIZEN PARTICIPATION PLAN
CITY OF ITHACA
ITHACA URBAN RENEWAL AGENCY 1
Three important documents are described in this plan and for clarity, they will be identified here:
The Citizen Participation Plan describes the City of Ithaca’s procedures for involving the public in
development and implementation of the Consolidated Plan and the annual Action Plan. This Plan also
stipulates public notice of important communications between the City of Ithaca and the U.S. Department
of Housing and Urban Development.
The Consolidated Plan identifies top priority community development needs for a five-year period and has
a distinct set of requirements for its development. It describes the general over-arching community
development needs of the City and describes strategies for addressing these needs.
The annual Action Plan contains a description and budget for individual activities to be undertaken in each
program year with funding made available through the U.S. Department of Housing & Urban Development
(“HUD”). The activities of the Action Plan will address the needs identified in the Consolidated Plan and
must also meet the selection criteria listed below.
The Assessment of Fair Housing (AFH) is an analysis of fair housing issues in the City of Ithaca and
surrounding region is designed to lead to meaningful actions to overcome historic patterns of segregation,
promote fair housing choice, and foster inclusive communities that are free from discrimination. The AFH is
undertaken in preparation for the Consolidated Plan.
The provisions included in this Citizen Participation Plan are intended to inform the citizens of Ithaca about
funding programs available to address community development needs and their regulatory requirements,
and identify opportunities to recommend program activities, express views, and comment on the City's
proposed activities to be undertaken. In addition, citizens will be given a reasonable opportunity to
comment on the City’s past performance implementing program activities and any substantial amendments
to the Citizen Participation Plan or the Consolidated Plan.
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 2 of 14
The Common Council shall have ultimate responsibility and authority for the development and execution of
its Consolidated Plan. Common Council has selected the Ithaca Urban Renewal Agency (IURA) as the
lead agency with primary responsibility for development and administration of the Consolidated Plan,
including the implementation of the activities funded through HUD’s Entitlement program.
This Citizen Participation Plan shall become effective immediately upon adoption and shall remain in effect
until all activities assisted by HUD funds pursuant to the Consolidated Plan are completed, or until it is
superseded by a new or revised plan.
The plan shall provide a process for citizen participation at the community-wide level, at the neighborhood
level, and in other areas where multi-component projects are proposed or ongoing. This plan is designed
to especially encourage participation by residents of predominantly low and moderate-income
neighborhoods and any residents of slum or blighted areas.
IURA Responsibilities
The IURA will be responsible for:
1. Overseeing the development and implementation of the five-year Consolidated Plan,
including the following four components:
x A housing and homeless needs assessment;
x A housing market analysis;
x A strategic plan, including identification of non-housing community development
needs;
x An annual one-year Action Plan containing a description and budget for activities to be
undertaken in the current program year;
2. Amendments to the Consolidated Plan;
3. Development and implementation of the Citizen Participation Plan; and
4.Administration of the Consolidated Plan, including preparation of an annual performance
report; and
4.5.Assessment of Fair housing..
I. CONSOLIDATED PLAN
A. Organization Meetings
At the beginning of the cycle to develop or substantially amend the Consolidated Plan, the
IURA will hold an organizational meeting describing the goals, regulatory requirements
and process to be used in developing the Consolidated Plan. During this time, efforts will
be made to solicit informal program suggestions from the general public through various
media.
B. Neighborhood Public Input
IURA staff will hold a minimum of four (4) public input meetings at different neighborhood
locations. These meetings will acquaint residents with the provisions of the program and
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 3 of 14
obtain citizens’ views on community development needs and proposals to effectively
address these needs. These meetings will present information to citizens on:
1. the total amount of CDBG funds, and other funds, anticipated to become available to
the City on an annual basis;
2. eligible and ineligible activities and mandatory national objectives that each activity
must meet;
3. process to be followed to develop the Consolidated Plan, including schedule of
meetings and hearings;
4. the citizen participation plan;
5. a summary of other important program requirements, and;
6. presentation of the activities funded in previous years.
Public input meetings will be held at locations convenient to residents of predominantly
low- and moderate-income neighborhoods. Meetings will generally take place in the
evenings or on weekends. All meetings will be held in buildings that are accessible for
persons with disabilities. Notice of these meeting will be published as display ads in The
Ithaca Journal at least six (6) days prior to any meeting notifying the public of the date,
time, location, purpose of the meeting and will include language regarding the availability
of accommodations for persons needing special assistance to participate in the meetings.
In addition, notice of the public input meetings will be mailed or e-mailed to a distribution
list developed and maintained by the IURA that includes neighborhood organizations, past
beneficiary organizations, interested persons and elected officials. The IURA will expand
the list to include any individual or organization upon request and will post notices of the
meetings in public places as appropriate
Development of the Consolidated Plan shall also be informed by the community
development needs and recommendations to address those needs identified in recently
completed neighborhood plans or available from an ongoing participatory neighborhood-
based planning process.
C. Public Hearings
A minimum of two public hearings will be held to obtain citizens’ views and to respond to
proposals and questions. One hearing will be held during development of the
Consolidated Plan. This first public hearing will be held by the IURA to obtain the views of
citizens on the highest priority housing and non-housing community development needs,
and suggested activities to address these needs, and proposed strategies and actions for
affirmatively furthering fair housing. The second public hearing will be held by the
Common Council or a Committee of the Common Council after publication of the proposed
Consolidated Plan to allow citizens to comment and suggest modifications prior to its
adoption. All public hearings will be held in buildings that are accessible for persons with
disabilities.
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 4 of 14
Notice of these public hearings will be published as legal notices in the Ithaca Journal at
least ten (10) days prior to the public hearing. Notices will include the date, time, location,
purpose of the hearing and will contain language regarding the availability of
accommodations for persons needing special assistance to participate in the meetings. In
addition, the IURA will request that announcements regarding the public hearings be
made at a meeting of the following groups prior to the hearing:
x City of Ithaca Common Council;
x Appropriate City of Ithaca Common Council committee(s);
x City of Ithaca Board of Public Works;
x City of Ithaca Planning & Development Board;
x Ithaca Urban Renewal Agency;
x Housing & Homeless Housing Task Force;
x other venues as appropriate.
D. Consultations with Public and Private Organizations
In addition to neighborhood meetings and public hearings, a minimum of four topical focus
group meetings will be convened with public agencies, non-profit organizations, private
entities, and interested persons. The topics will include:
x Housing;
x Downtown Revitalization and Economic Development;
x Infrastructure and Public Facilities;
x Public Services.
The focus meetings will be advertised and agencies and interested individuals will be
contacted directly to encourage their participation at these meetings. Notice of focus
meetings will be mailed or e-mailed to a distribution list of organizations and individuals by
focus topic, including organizations that have submitted funding applications in the past.
The IURA will expand the list to include any individual or organization upon request.
E. Consultation with the Ithaca Housing Authority
The Ithaca Housing Authority and Housing Authority residents will be encouraged to
participate in the development of the Consolidated Plan using two strategies. First, at
least one of the neighborhood public input meetings will be held at a location convenient
to Housing Authority residents. In addition, the Housing Authority staff, board and resident
councils will be contacted directly and encouraged to participate in the housing focus
meeting. Finally, a meeting will be held directly with Housing Authority staff to ensure
coordination of the Consolidated Plan with the Housing Authority’s Comprehensive Grant
program and other project planning.
F. Publication of the Proposed Consolidated Plan
The IURA will publish copies of the proposed Consolidated Plan on behalf of the City of
Ithaca at least 30 days prior to its submission to HUD. Copies will be made available at
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 5 of 14
the following locations:
x the office of the IURA;
x the City Clerk’s Office
x the Tompkins County Public Library
x the Tompkins County Human Service Coalition office;
x other venues as appropriate.
An electronic version of the proposed plan will also be posted on the City of Ithaca web
page (www.cityofithaca.org).
G. Publication of the Notice of Availability of the Proposed Consolidated Plan
Legal notice of the availability of the proposed Consolidated Plan, including a brief
summary of the document, will be published in the Ithaca Journal during the 30-day public
comment period. The summary will describe the contents and purpose of the
Consolidated Plan and will include a list of the locations where copies of the entire
proposed Consolidated Plan may be examined. In addition, the City Clerk will be
requested to announce the availability of the proposed Consolidated Plan for public
comment at a Common Council meeting during the 30-day public comment period.
H. Citizen Review of Proposed Consolidated Plan
A minimum thirty (30) day period, from the date of the legal notice of the availability of the
proposed Consolidated Plan, will be provided to receive comments from citizens on the
Consolidated Plan. All written comments received during this period will be addressed by
the staff of the IURA, in writing, no later than 15 days after receipt. A summary of
comments received in writing, or orally at the public hearings, and the IURA response to
such comments will be attached to the final Consolidated Plan.
Following the second public hearing and close of the 30-day public comment period, the
Common Council will vote to adopt a final Consolidated Plan.
II. ANNUAL ACTION PLAN
A. Organizational Meeting
At the beginning of each annual action plan cycle, the IURA will hold an organization
meeting so that staff can explain the program and the relation between the action plan and
consolidated plan. During this time, efforts will be made to solicit informal program
suggestions from the general public through various media.
B. Neighborhood Public Input
IURA staff will hold a minimum of two (2) neighborhood meetings during development of
the annual proposed Action Plan. These informal meetings will acquaint residents with the
provisions of the program and obtain citizens’ views on community development needs
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 6 of 14
and proposals to effectively address these needs. These meetings will be held in
locations convenient to residents of predominantly low- and moderate-income
neighborhoods, especially those neighborhoods targeted for revitalization. These
meetings will present information to citizens on:
1. the total amount of funds anticipated to become available to the City on an annual
basis;
2. eligible and ineligible activities and mandatory national objectives that each activity
must meet;
3. process to be followed for development of the proposed Action Plan, including
schedule of meetings and hearings;
4. the citizen participation plan and opportunities for input;
5. a summary of other important program requirements; and
6. presentation of the activities funded in previous years.
Meetings will generally take place in the evenings or on weekends. All meetings will be
held in buildings that are accessible for persons with disabilities. Notice of these meetings
will be published as a display ad in The Ithaca Journal at least six (6) days prior to any
meeting notifying the public of the date, time, location, purpose of the meeting and will
include language regarding the availability of accommodations for persons needing
special assistance to participate in the meetings. A summary of the input received will be
presented to the Ithaca Urban Renewal Agency and will be used to inform funding
decisions.
C. Public Hearings
A minimum of two public hearings will be held to obtain citizens’ views and to respond to
proposals and questions. One hearing will be held during development of the Action Plan.
This first public hearing will be held by the IURA to obtain the views of citizens on the
highest priority housing and non-housing community development needs, and suggested
activities to address these needs, and proposed strategies and actions for affirmatively
furthering fair housing. The second public hearing will be held by the Common Council or
a Committee of the Common Council after publication of the proposed Action Plan to allow
citizens to comment and suggest modifications prior to its adoption.
All public hearings will be held in buildings that are accessible for persons with disabilities.
Notice of these public hearings will be published as legal notices in the Ithaca Journal at
least ten (10) days prior to the public hearing. Notices will provide the public of the date,
time, location, purpose of the hearing and will include language regarding the availability
of accommodations for persons needing special assistance to participate in the meetings.
In addition, the IURA will request that announcements regarding the schedule of public
hearing be made at a meeting of the following groups prior to the hearing:
x City of Ithaca Common Council;
x Appropriate Common Council Committee(s);
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 7 of 14
x City of Ithaca Planning & Development Board;
x Ithaca Urban Renewal Agency;
x Housing & Homeless Housing Task Force; and
x other public meetings as appropriate.
D. Development of Proposed Action Plan
The IURA will select recommended activities through a limited application process that
includes a public solicitation of funding proposals to address community development
needs identified in the Consolidated Plan and implement community revitalization and
neighborhood stabilization goals. The IURA will review the initial funding applications and
narrow the number of applications under final consideration based on the projected
amount of available funding for the upcoming program year and selection criteria,
including, but not limited to the following:
x Eligibility;
x Need;
x Impact;
x Feasibility;
x Capacity of the sponsor organization to successfully implement the proposed
activity in a timely manner, including past performance of the sponsor
organization;
x Leveraging of other funding sources;
x Coordination with other initiatives, plans or other submitted proposed activities.
Sponsors of selected activities will be requested to submit additional detailed information
as needed during the selection process. New proposed activities may be considered by
the IURA at any time during the process.
Following analysis of the funding applications review of detailed information, the IURA will
prepare a proposed Action Plan including the following:
x A description of the activities to be undertaken;
x Budgeted amounts for each activity;
x Number and type of persons and families that will benefit;
x Priority needs addressed;
x Program income anticipated; and
x Target completion dates.
E. Publication of the Notice of Availability of the Proposed Action Plan
Legal notice of the availability of the proposed Action Plan will be published in the Ithaca
Journal, and will include a summary of the selected activities to be undertaken and
budgeted amounts allocated to each activity as well as a list of the locations where copies
of the entire proposed Action Plan may be examined. In addition, the City Clerk will be
requested to announce the availability of the proposed Action Plan for public comment at
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
Page 8 of 14
a Common Council meeting during the 30-day public comment period.
F. Citizen Review of Proposed Action Plan
A minimum thirty (30) day period, from the date of the legal notice of the availability of the
proposed Action Plan, will be provided to receive comments from citizens on the proposed
Action Plan. All written comments received during this period will be addressed by the
staff of the IURA, in writing, within 15 days. A summary of comments received in writing,
or orally at the public hearings, and the IURA response to such comments will be attached
to the final Action Plan.
Following the second public hearing and close of the 30-day public comment period, the
Common Council will vote to adopt a final Action Plan.
G. Joint Development of Action Plan with Consolidated Plan
In program years when the Action Plan is being developed jointly with the Consolidated
Plan, the citizen participation process for the Consolidated Plan shall serve to satisfy the
Action Plan citizen participation requirements.
III.ASSESSMENT OF FAIR HOUSING (AFH)
The CityIURA will follow the process and procedures described below in the development of itsthe
Assessment of Fair Housing.
A. HUD approved Data for Public Review
The CityIURA will make available to the general public the HUD approvedprovided data and other
supplemental information that the CityIURA plans to incorporate into itsthe AFH. The CityIURA will
make this data available no later than 60 days after the initiation of the AFH document.
B. Stakeholder Consultation and Citizen Outreach
In the development of the AFH, the CityIURA will consult with other public and private agencies
including, but not limited to, the following:
x Local public housing authorities;
x Other assisted housing providers;
x Social service providers including those focusing on services to minorities, families with
children, the elderly, persons with disabilities, persons with HIV/AIDS and their families,
homeless persons, and other protected classes;
x Community based and regionally based organizations that represent protected class
members and organizations that enforce fair housing laws;
x Regional government agencies involved in metropolitan wide planning and transportation
responsibilities; and,
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
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x A variety of mechanisms may be utilized to solicit input from these entities. These include
telephone or personal interviews, mail surveys, internet based feedback and surveys,
focus groups, and/or consultation workshops.
C. Public Hearing
To obtain the views of the general public on AFH related data and affirmatively furthering fair
housing in the City’s housing and community development programs, the City will conduct at least
one public hearing before the draft AFH is published for comment.
The public hearing will be held in a building that is accessible for persons with disabilities. Notice
of the public hearing will be published as legal notices in the Ithaca Journal at least ten (10) days
prior to the public hearing. Notices will provide the public of the date, time, location, purpose of the
hearing and will include language regarding the availability of accommodations for persons
needing special assistance to participate in the meetings.
D. Public Display and Comment PeriodPublication and Notice of Availability of Draft
Assessment of Fair Housing
The draft AFH will be placed on display for a period of no less than 30 calendar days to encourage
public review and comment. Legal notice of the availability of the draft AFH will be published in the
Ithaca Journal newspaper and the draft AFH shall be made available on the City of Ithaca official
government Web site.The public notice shall include a brief summary of the content and purpose
of the draft AFH, the dates of the public display and comment period, the locations where copies of
the proposed document can be examined, and how to submit comments. how comments will be
accepted, when the document will be considered for action by the Commissioners Court, and the
anticipated submission date to HUD. In addition, the City will make available a reasonable number
of free copies of the proposed document to residents and groups that request them.
E. Comments Received on the Draft Assessment of Fair Housing
A minimum thirty (30) day period, from the date of the legal notice of the availability of the draft
AFH, will be provided to receive comments from citizens and interested parties on the proposed
AFH. All written comments received during this period will be addressed by the staff of the IURA,
in writing, within 15 days. A summary of comments received in writing, or orally at the public
hearing, and the IURA response to such comments will be attached to the final AFH.
Written comments will be accepted by the City Contact Person [IURA Community Development
Planner], or a designee, during the 30 day public display and comment period. The City will
consider any comments or views of City residents received in writing, or orally at the public
hearings, in preparing the final AFH. A summary of these comments or views, and a summary of
any comments or views not accepted and the reasons why, will be attached to the final AFH for
submission to HUD.
F. Submission to HUD
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
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The Assessment of Fair Housing will be submitted to HUD 270 days prior to the beginning of the
Program Year in which a Consolidated Plan is due, unless HUD grants a waiver for an alternative
submission deadline. on or before ______________ [November 2017].
G. Revisions
We can specify circumstances in which revision will occur and protocol—there are examples to
draw from.
An AFH previously accepted by HUD must be revised and submitted to HUD for review under the
following circumstances:
1. A material change occurs. A material change is a change in circumstances in the City of
Ithaca that affects the information on which the AFH is based to the extent that the analysis,
the fair housing contributing factors, or the priorities and goals of AFH no longer reflect actual
circumstances. Examples:
x Presidentially declared disasters within the City of Ithaca that significantly impact the
steps the City may need to affirmatively further fair housing
x significant demographic changes
x new significant contributing factors within the City; and
x civil rights findings, determinations, settlements (including Voluntary Compliance
Agreements) or court orders; or
2.Upon HUD’s writing notification specifying a material change that requires the revision.
In the event of a Revised AFH, A revision may not necessarily require the submission of an
entirely new AFH. The revision need only focus on the material change and appropriate
adjustments to the analyses, assessments, priorities and goals.
a.Timeframe for revision
b.Where revision is required due to a material change, such a revision shall be
submitted within 12 months of the onset of the material change, or at such later date
as HUD may provide.
c. Community Participation
Revisions to AFH, as described in this section are subject to community participation.
The City must follow the notice and comment process applicable to consolidated plan
substantial amendments under the City’s citizen participation plan.
d.Submission to HUD of the revised AFH.
Upon completion, any revisions to the AFH must be made public and submitted to
HUD at the time of the revision.
IV.PROGRAM AMENDMENTS
A. Amendments to the Consolidated Plan
A HUD-approved Consolidated Plan shall be amended whenever a decision is made to:
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
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x To change the purpose, scope, location or beneficiaries of an activity;
x To carry out an activity, using funds from any program covered by the Consolidated
Plan not previously described in the Action Plan; or
x Change its allocation priorities or a change in the method of distribution of funds.
B. Substantial Amendments
The following criteria will be used to determine what changes in planned or actual
activities constitute a substantial amendment to the Consolidated Plan, that are subject to
a citizen participation process. Substantial program amendments will require an
amendment to the Consolidated Plan, Common Council approval, and submission to
HUD.
x A substantial change in the use of Entitlement Grant funds from one eligible activity to
another eligible activity is defined as any change in the allocation of funds for a
specific activity that constitutes more than $25,000 or more than twenty percent (20%)
of the total funds available or allocated to that actual activity, whichever amount is
greater.
x A substantial change to use funds for an activity not previously described in the Action
Plan shall be defined as an activity allocated more than $25,000 of federal funds.
x A substantial change in the location of an activity is defined as any relocation of an
activity outside the Census designated neighborhood it was intended to serve, but not
including the expansion of a target area after all qualified beneficiaries within the
primary target neighborhood have been reasonably offered to be assisted.
x A substantial change to the method of distribution of funds is defined as any change
to the original approved terms of assistance to beneficiaries that results in increased
costs to the intended beneficiaries (e.g. changing a matching grant home owner
rehabilitation program to repayable loan program), or any change to the original
approved recapture terms of federal assistance in the event that beneficiaries do not
comply with requirements of receiving assistance (e.g., waive recapture of portion of
federal assistance in event landlord does not comply with the requirement to rent
apartments to low-income persons at affordable rents for five years) .
x A substantial change to the purpose, scope or beneficiaries of an activity shall be
determined by the IURA based on an analysis of the individual characteristics of
proposed change to determine whether the change significantly changes the
objective, or category of beneficiaries, of the activity.
Amendments that fall below the threshold for a substantial amendment may be approved
by the IURA with notice provided to the Common Council.
C. Citizen Review of Proposed Substantial Program Amendments
To assure citizen participation on proposed substantial program amendments, the IURA
shall develop and make available to the public at no charge a summary of the proposed
substantial program amendment in such manner as to afford affected and interested
citizens an opportunity to submit informed comment on the proposal prior to the
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
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mandatory public hearing.
A minimum of one (1) public hearing will be held by the Common Council or a Common
Council Committee with jurisdiction over the issue to obtain citizens’ views on the
proposed substantial program amendment. The public hearing will be held in a building
that is accessible for persons with disabilities. Notice of these public hearings will be
published as legal notices at least seven (7) days prior to the public hearing. The legal
notice shall provide the public of the date, time, location, purpose of the hearing and will
include language regarding the availability of accommodations for persons needing
special assistance to participate in the meetings. Following the public hearing the
Common Council may vote to approve the substantial program amendment. HUD shall be
notified of all substantial program amendments.
IV. CITIZEN COMMENT ON THE CITIZEN PARTICIPATION PLAN AND AMENDMENTS
Citizens will be provided a reasonable opportunity to comment on the original Citizen
Participation Plan and on substantial amendments to the plan. The Citizen Participation
Plan will be made available to the public and will be made available in a format accessible
to persons with disabilities, upon request.
A minimum of one (1) public hearing will be held by the Common Council or a Common
Council Committee with jurisdiction over community development issues to obtain citizens’
views on the proposed Citizen Participation Plan or any substantial amendments.
The public hearing will be held in a building that is accessible for persons with disabilities.
Notice of these public hearings will be published as legal notices at least seven (7) days
prior to the public hearing. The legal notice shall provide the public of the date, time,
location, purpose of the hearing and will include language regarding the availability of
accommodations for persons needing special assistance to participate in the meetings.
Following the public hearing, the Common Council may vote to approve the Citizen
Participation Plan or amendment.
V. PERFORMANCE REPORTS AND OTHER IMPORTANT COMMUNICATIONS FROM HUD
IURA staff will report periodically at public meetings of the IURA on the implementation of
the Consolidated Plan and prepare an annual performance report reviewing the
performance of the city in meeting objectives of the Consolidated Plan, HUD goals and
applicable regulations. Citizens will be provided with reasonable notice and an opportunity
to comment on an annual performance report prepared by the IURA. Notice of the
availability of the annual performance report for citizen review will be published in the
Ithaca Journal including information on where to review the document.In addition, the
IURA will request that an announcement of the availability of the performance report be
made at a meeting of the Ithaca Common Council.
Citizen Participation Plan 8-24-06 City of Ithaca/IURA
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A minimum fifteen (15) day period, from the date of the legal notice of the availability of the
performance report, will be provided to receive comments from citizens on the
performance report. The IURA shall consider any comments or views of citizens received
in writing, or orally at any public hearing in preparing the performance report. A summary
of these comments or views shall be attached to the performance report.
Periodically HUD communicates important information to the City of Ithaca regarding the
implementation and oversight of the Entitlement Program. Such communications will be
made available for public inspection and the public will be notified of these
communications through announcements made at Ithaca Urban Renewal Agency and
Common Council meetings.
VI. DISPLACEMENT
The City of Ithaca seeks to minimize the displacement of persons as a result of activities
assisted with programs covered by the Consolidated Plan.
For activities assisted with programs covered by the Consolidated Plan that displaces a
person or persons, the City of Ithaca will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended.
VII. MISCELLANEOUS
A. Availability to the Public
The Consolidated Plan as adopted, substantial amendments, performance reports and
other important communications from HUD will be available to the public, including the
availability of materials in a form accessible to person with disabilities.
All records, reports, applications and regulations related to the Consolidated Plan will be
available to the public for use and review at the office of the IURA, 108 East Green Street,
Ithaca, NY 14850, during normal working hours (8:30 a.m. - 4:30 p.m.). The City and the
IURA reserve the right to require the public to abide by the process of the public's right of
information under the Freedom of Information Act.
B. Access to Records
The IURA and City of Ithaca will provide citizens, public agencies, and other interested
parties with reasonable and timely access to information and records relating to the City’s
Consolidated Plan and the use of assistance under the programs covered by the
Consolidated Plan during the preceding five years.
C. Complaints
Complaints regarding the Citizen Participation Plan, Comprehensive Plan, the Action Plan,
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or amendments or the performance report will be accepted by the IURA office at any time.
A citizen who submits a written complaint to the IURA Office will receive a written
substantive response as soon as possible and no later than 15 working days upon receipt
of the complaint. The response will be handled by the lead IURA staff person assigned to
the project and will include an explanation of the Citizen Complaint process and further
appeals available to the complainant. Copies of all complaints will be provided to the
IURA Executive Director and the Mayor and be filed in a Citizen Complaint file.
If the issue is not satisfactorily resolved, the complainant may appeal to first the Executive
Director, then to the appropriate IURA subcommittee, and finally to the full Agency.
Written complaints and disposition of these complaints are included in annual performance
reports submitted to the funding agency.
The IURA staff will notify the IURA about the complaints and the resolution of the
complaints at the first available opportunity.
D. Technical Assistance
The IURA staff will provide reasonable technical assistance to groups representing
persons of low- and moderate-income that request such assistance in developing
proposals for funding assistance under any programs covered by the Consolidated Plan.
The assistance need not include the provision of funds to the groups.
END
J:\Community Development\Policy\Policy\Citizen Participation\Adopted Citizen Participation Plan 8-24-06 revision.doc
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Hi Deborah,
Could you please forward these comments to the committee members, staff, and council people?
Thank you,
David West
Dear Waterfront Zoning Committee Members,
Thank you for accepting and incorporating some of the Form Ithaca project team's comments in the most recent draft of the proposed
Waterfront Zoning Update. Since the last time we made comments there have been some surprising new bits of information made public.
With the release of information that 2 large corporate entities have purchased significant acreage within the rezoned area, not to mention
the fact that one of them is working with a large suburban focused developer, it is more important than ever that the city adopt strong
standards to guide walk-able development along the waterfront rather than relying on a "design review" process that has produced very
unreliable results in the past.
Of paramount importance for creating an appealing human scale development with these large players is assuring that buildings, and not
parking will fill most if not all of the streetfronts and in particular the corners. The city does not have design guidelines in place that are
suitable for this kind of environment and with the speed these large players are likely to move it is not reasonable to expect that the city
will have sufficient guidelines ready before development proposals move forward. In areas where the City has guidelines that suggest
buildings should meet the street we've repeatedly seen projects manage to get around the existing guidelines in the required development
review process.
Similar to our concerns with parking placement is the need for standards that don't allow blank walls along the street. Strong glazing
standards are a necessity for creating quality walk-able places, one only has to walk along Fairgrounds Memorial Parkway to see the
effect of a lack of real glazing requirements that include provisions for views into buildings and functional entries from the street.
Another important consideration for livable places is block size—smaller blocks create multiple routes for pedestrian and bicycle right of
way. They help to ensure access to the water and contribute to placemaking (Every intersection is an opportunity to create a place). We
recommend a maximum block length of 500 feet at the discretion of the city, and we strongly encourage the you to include a reasonable
maximum facade length to keep the development human scale. As written in the 6/16/2017 draft we reviewed, a developer could build a
single 2,000 ft long building without violating the zoning.
In addition to these over arching concerns there are a number of specific issues that the committee ought to address in the draft
document:
Uses:
In WF/WE and Cherry Street Districts: Hotels are allowed by right, but "Bed and Breakfast Inns" require a Special Permit from
the Board of Appeals. Bed and Breakfast Homes aren't allowed at all. Since Bed and Breakfasts establishments are lower-impact
uses, we recommend that they be allowed by right.
Parks an playgrounds required to get a Special Permit from the BZA (In WF/WE and Cherry Street). We recommend that they be
allowed by right, since they are highly desirable uses.
"All school and related buildings" are listed under Special Permit (In WF/WE and Cherry Street), while "Public private parochial
school" is allowed by right. This seems to be contradictory and public schools are given limited immunity from zoning. Other
locations in the City code refer to "Public, private, or parochial school" the commas and the "or" are important for clarity and we
recommend that they should be included in the zoning here to be clear that we're talking about 3 different kinds of schools. "All
school and related buildings" should also be removed from the special permit list.
A neighborhood commercial facility is allowed only with a special permit (In WF/WE and Cherry Street), while the larger and
higher impact "Retail store or service commercial facility" and "restaurant, fast food establishment, tavern" are allowed by right.
We recommend that the neighborhood commercial be allowed by right.
Waterfront Zoning Update https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAA...
1 of 2 7/7/17, 9:03 AM
Parking garages are allowed without design review in the Newman District and Market District, but require review in the other
districts. To avoid being a blight on the area garages need to be wrapped in active uses, at the ground floor at least, and clad in a
way that is architecturally congruent with the rest of the neighborhood. We recommend that mandatory standards for the ground
floor activation be set for all new parking garages in all districts and that all parking garages go through design review.
Townhouses and Garden Apartments are conflated in this code, and they are two very different building types. Townhouses are
narrow and deep buildings built to their side lot line with party walls, they sit on their own lots, they may have 1 or more units
within multiple stories but they are not the same as a large garden apartment building with multiple doors along the street. We
recommend separating these two different uses and creating clear definitions of each.
Lot Dimensions:
Many of our suggestions have been incorporated in the lot dimensions which is a great improvement, one more important change
that we have not seen incorporated is that in any zone where townhouses are allowed there must be an exception from required
side-yards for buildings with party walls. If this is not allowed then townhouses with fee simple ownership of individual narrow
parcels (the way townhouses ought to be built) is impossible. We recommend that townhouses by exempted from the the sideyard
requirement.
Thank you for your time and attention reviewing this zoning update, with the potential for a large and sudden change in this area and
millions of dollars already on the line we need strong standards that can guarantee a high quality public realm in these important
waterfront areas.
Sincerely,
The Form Ithaca Project Team
Waterfront Zoning Update https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAA...
2 of 2 7/7/17, 9:03 AM
Hi JoAnn, Jen, and Lisa:
Thanks again for the discussion.
Here is the revised language that you requested—both are in the Yard Dimensions sections and we
recommend they be applied to the West End/Waterfront District, Market, and Newman districts. The first is
not a change in concept, but better wording after consultation with Sandy Sorlien. The second follows up on
our discussion on townhouses and live-work buildings.
1) Buildings must be setback no more than 10 feet from front lot line, or sidewalk, if sidewalk is within the
lot, to primary building façade (does not apply to forecourts)
2) No sideyard is required between party-wall buildings. The combined length of any group of connected
party wall buildings shall be subject to the 100-foot maximum building width.
Best regards,
Rob Steuteville
607-592-5708
Zoning language https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAA...
1 of 1 7/7/17, 9:16 AM
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S O U T H500250feet0Proposed Boundary of Ground Floor Active Use ZoneProposed Boundary For Mandatory Ground Floor Active Use Zone-May 2017
Yes. Please expand active street level use requirements. AND ALLOW more active use in our
neighborhoods.
We still have the foolish parking requirements in places like my neighborhood, Fall Creek, which are anti-
sustainability, as if it were 1950. It's no longer 1950. We're so backwards in some of our zoning laws.
Do we want more cars, or better housing and commercial space options? If we want more cars we should
keep the off-street motor vehicle storage requirements. For those on Council that demand we keep them, don't
let them also say they care about housing affordability.
On Tue, Jun 27, 2017 at 12:02 PM, Deborah Grunder <DGrunder@cityofithaca.org> wrote:
Hello All,
Attached and available from the link below is information regarding a proposal to expand the
requirement for active street-level uses on the primary Commons to include the surrounding
streets.
http://www.cityofithaca.org/DocumentCenter/View/6259
The Planning and Economic Development of the Common Council will consider this proposal at
their regularly scheduled meeting on July 12, 2017. Your comments are respectfully requested
prior to July 5, 2017. If you have any questions, feel free to contact Jennifer Kusznir at
274-6410.
Deborah Grunder
Executive Assistant
Planning, Building, Zoning and Economic Development Department
City of Ithaca, 302 City Hall
108 East Green Street
Ithaca, NY 14850
Phone: (607) 274-6551
Fax: (607) 274-6558
Email: dgrunder@cityofithaca.org
“Never look down on anybody, unless you’re helping him/her up.”
Rev. Jesse Jackson (Minister, civil rights activist, politician, 1941-)
Re: Proposal to Expand Street-Level Active Use Requirements https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAA...
1 of 2 7/7/17, 10:02 AM
--
Daniel Keough
Re: Proposal to Expand Street-Level Active Use Requirements https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAA...
2 of 2 7/7/17, 10:02 AM
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