HomeMy WebLinkAboutMN-BPW-2017-05-22BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 4:45 p.m. May 22, 2017
PRESENT:
Vice Chair Jenkins
Commissioners (3) – Greene, McCormick, Morache
OTHERS PRESENT:
Supt. of Public Works - Thorne
Assistant Superintendent of Streets and Facilities – Benjamin
Assistant Superintendent of Water and Sewer – Whitney
Information Management Specialist - Myers
Director of Engineering – Logue
EXCUSED:
Mayor Myrick
City Attorney – Lavine
Common Council Liaison – Fleming
Commissioner Warden
Director of Parking – Nagy
Call to Order/Agenda Review:
Supt. Thorne requested the addition of a discussion item under “New Business” related
to a special event at Stewart Park on June 24, 2017.
No Board Member Objected.
Communications and Hearings from Persons Before the Board:
No one appeared to address the Board
Reports:
Asst. Supt. Benjamin reported that crews are currently working on the following projects
- street repair work by Viva Taqueria on N. Aurora Street, work to remove planters on
100 and 200 blocks of South Cayuga Street that will be replaced with concrete
sidewalks, and responding to complaints about road conditions that need to be milled
and re-paved.
Director of Engineering Logue reported that staff would be holding a pre-construction
meeting this week with the Sidewalk Program contractor (Vitale) to go over the final
details for the 2017 sidewalk work plan. The East Lincoln Street mill and repave project
will be going out to bid soon; it will be a routine project from Cayuga Street to Lake
Street.
Asst. Supt. Whitney reported on personnel changes at the Water & Sewer Department.
Two new operator trainees began work today, and interviews for the Chief Operator will
take place on Friday. Interviews will also be conducted for the Financial Management
Assistant position that will float between Water & Sewer and Streets & Facilities as
needed. Recently, there were two retirements from long term employees with the City
whose knowledge and experience will be hard to replace. Crews continue the work on
the sanitary sewer main replacement work on the South Hill Recreation Walkway. The
town of Ithaca is participating in sharing part of the cost for this project since part of the
work is in the city and part of it is in the town of Ithaca. There has been a good
response from property owners who have responded to the letter that was sent out by
the Water Department regarding the replacement of their lead water services; the work
will be completed by city crews at the property owners’ cost. He estimates that the total
project cost for each property is less than $3,000.00; property owners are happy to have
the old lead service replaced.
Supt. Thorne reported that staff is getting geared up for the 2018 budget season, and
considering what capital projects to include in the DPW budget. Staff will be meeting
with representatives from Cornell University this week to go over comments received
about the Forest Home Drive project.
Board of Public Works Meeting Minutes May 22, 2017
2
Administration and Communications:
Approval of the Minutes of the May 8, 2017 Board of Public Works Meeting -
Resolution
By Commissioner Greene: Seconded by Commission McCormick
RESOLVED, That the minutes of the May 8, 2017 Board of Public Works meeting be
approved as published.
Carried Unanimously
Authorization for Superintendent of Public Works to Approve Minor Right-of-Way
Encroachments - Resolution
By Commissioner Morache: Seconded by Commissioner Greene
WHEREAS, the Department of Public Works often receives requests for minor
encroachments (less than 3 feet) into the public right-of-way, many of which are
related to awnings for new businesses in commercial areas, or real estate
transactions for older buildings in which encroachments are identified during
lender or attorney review; and
WHEREAS, Public Works staff evaluates these requests in conjunction with the
City Attorney’s office, before recommending approval (or disapproval) to the
Board of Public Works; and
WHEREAS, it is often necessary to approve these minor encroachments in a
timely manner, so as not to create unnecessary delays or financial burdens
during real estate transactions and/or in opening new businesses; and
WHEREAS, the frequency of Board of Public Works (BPW) meetings, and the
general practice that the Board vote on items at the meeting following the
meeting in which those items are presented, can delay the approval of such
encroachments up to 5 weeks, and the absence of one or more Board members
at a regularly scheduled BPW meeting often results in the lack of a quorum
present at the meeting, even further delaying the approval of minor
encroachments; and
WHEREAS, it is determined by the Board of Public Works to be reasonable and
in the best interests of the public that the Superintendent of Public Works
evaluate and approve or disapprove minor encroachments in a timely manner,
provided that 1) the encroachment is less than three (3) feet into the public right-
of-way, and 2) the encroachment request is reviewed and found acceptable by
the City Attorney’s office; now, therefore be it
RESOLVED, That the Board of Public Works does hereby authorize the
Superintendent of Public Works to be the approval authority for minor
encroachments less than three (3) feet in the public right-of-way; and, be it
further
RESOLVED, That any applicant wishing to appeal the decision by the
Superintendent for minor encroachments less than three (3) feet be brought for
discussion and final resolution by the Board of Public Works.
Supt. Thorne explained that on the agenda today there are three resolutions for
encroachments; two of which would fit under this resolution and one that would not –
that means that a couple of the voting items can be removed from the agenda for Board
approval today.
A Vote on the Resolution Resulted as Follows:
Carried Unanimously
Buildings, Properties, Refuse & Transit:
Authorization of the Request for Encroachment Agreement/License at 206 Utica
Street - Resolution
This resolution was removed from the agenda because the Board approved the above
resolution that grants the Superintendent of Public Works the authority to approve
requests for minor encroachments.
Board of Public Works Meeting Minutes May 22, 2017
3
Highways, Streets & Sidewalks:
An Appeal for Private Staircases in the City’s Right-of-Way and Cost Sharing on
East Spencer Street - Resolution
By Commissioner Greene: Seconded by Commissioner McCormick
WHEREAS, around the City in many locations are pedestrian connections in the
public right-of-way between the public sidewalk, which runs generally parallel
with the street, and the street itself; these connections usually take the form of
concrete slabs, steps, a staircase, or a ramp; and
WHEREAS, it has been the policy and practice of the City that these connections
are there for the private benefit of the adjacent property owner and are therefore
the responsibility of the adjacent property owner; and
WHEREAS, as a matter of practice, when the City sponsors a construction
project that would modify these connections (and particularly when the
connections are not in a state of good repair), the City has offered to rebuild the
connection at the property owners cost; and
WHEREAS, if the property owner declined this opportunity, the City would
typically remove the connection as serving no public benefit; and
WHEREAS, from time to time, adjacent property owners have appealed or will
appeal that these connections serve some public purpose and ought to be
reconstructed at the City’s cost or in some cost sharing arrangement; and
WHEREAS, the Board of Public Works has established a set of criteria to assist
in evaluating such appeals with the expectation that the criteria will provide
guidance to staff, Board Commissioners, and the public; now, therefore be it
RESOLVED, That the Board of Public Works accepts the appeal of #111 East
Spencer St., property owner Peter Penniman, and consents that he has met the
following criteria as guidance to assist in decision making in cases when an
abutting property has appealed for City participation in the cost of repairing or
reconstructing pedestrian connections between the public sidewalk and the
street:
The City is sponsoring a construction project that affects an existing pedestrian
connection as described above;
Due to the City project, there would otherwise be no pedestrian access to the
street curb from the sidewalk due to a steep slope or retaining wall;
The vertical distance between the top of curb and sidewalk is at least 4 feet;
The proposed condition would otherwise have a longitudinal distance of more
than 150 feet to some other pedestrian access to the street, such as a driveway
apron, a set of stairs, a concrete slab, or a ramp;
The Police Chief and Fire Chief have agreed that the stairs would provide an
emergency services benefit;
The Transportation Engineer has agreed that either a mid-block crossing is
appropriate or that the construction of the stairs is not likely to lead to a
significant pedestrian or traffic safety issue;
; and, be it further
RESOLVED, That these criteria are met and the Board of Public Works
authorizes the appropriate Sidewalk Improvement District fund to share 50% of
the cost for this pedestrian connection with the property owner(s); and, be it
further
Board of Public Works Meeting Minutes May 22, 2017
4
RESOLVED, That it is not the intention of the Board of Public Works to commit
the City to future maintenance of such pedestrian connections should they be
approved for one time funding and that it is the expectation of the Board that
maintenance of the pedestrian connections will still be the responsibility of the
abutting property owners in accordance with the City Code.
Carried Unanimously
Parking & Traffic:
Residential Parking Permit System Hardship Request for 213 Mitchell Street -
Resolution
This item will be placed on the June 12, 2017 Board of Public Works agenda for a vote.
There wasn’t a quorum at today’s meeting to vote on it (since Commissioner Greene
would need to abstain from voting on the resolution).
Discussion Items:
Preferred Alternatives for West State/Martin Luther King, Jr. Street Corridor
Enhancements Project - Proposed Resolution
WHEREAS, the Engineering division is progressing a corridor enhancement project for
West State/Martin Luther King Street, from Floral Avenue to Taughannock Blvd; and
WHEREAS, two alternatives have been developed in the draft design report; and
WHEREAS, the City has received public comment on the two alternatives; and
WHEREAS, the Board of Public Works (BPW) has completed environmental review on
both alternatives; and
WHEREAS, considering input from the public, other City staff, and other stakeholders,
engineering staff recommends selection of Alternative 2 as the preferred alternative with
some modifications; now, therefore be it
RESOLVED, That the Board of Public Works hereby selects Alternative 2 as the
preferred alternative and directs staff to develop this alternative in detailed design.
Director of Engineering Logue, in reviewing the proposed design alternatives for the
project, recommended the selection of Alternative 2 as the City’s preferred option for the
project. He provided the following explanation for the recommendation:
“Based on our conversation about this topic at your last meeting, the preferred
alternative will be selected for the design report and then progress into detailed design.
Our goal is to complete detailed design by mid-August, bid the project over the winter
and construct in 2018.
My recommendation is to select Alternative 2 as the preferred option, with some
modifications which can be developed in final design. These modifications are listed
below, after my reasoning for Alternative 2. My recommendation comes after a public
open house, written public comment, which was provided to the Board for their review
and information, conversations with staff, and reflection.
As much as I like the concrete barrier protection of Alternative 1, similar to the Cayuga
Waterfront Trail design on the Buffalo Street Bridge, I don't think it works as well in this
context. Because there is no trail extending along West State/Martin Luther King, Jr.
Street and due to the three driveways between the bridge and Brindley Street, the
barrier protected shared use path doesn't work as well as on the Cayuga Waterfront
Trail. For safety reasons, we are required to protect the western end of the barrier,
either with guiderail or with a crash attenuator. The rail would make entering the shared
use path from the western end challenging and somewhat awkward. A crash attenuator
is expensive (on the order of $30,000) and presents a maintenance responsibility and
cost that we may not be prepared to absorb.
Also, with the waterfront trail barrier, there is still a 4 foot shoulder on the traffic side so
that a person on a bicycle not using the trail still has a decent space to ride. In this case,
we can only provide a 2 or 3 foot offset from the driven lane to the barrier; this doesn't
accommodate a person riding down Hector Street and continuing eastbound very well.
Board of Public Works Meeting Minutes May 22, 2017
5
With some modifications, Alternative 2 will carry bike lanes through the length of the
corridor, will provide two significantly enhanced pedestrian crossings, will address
vehicular safety concerns at Brindley, West Seneca, West State/Martin Luther King, Jr.
Street, Pete's driveway, and will provide a 10 foot wide sidewalk on the south side of the
bridge, allowing for plenty of room to accommodate strollers in each direction, kids on
bikes, people with mobility limitations, and some snow storage.
I recommend addressing the following items in detailed design:
Evaluate a bike box or some accommodation for westbound bicyclists wanting to make
a left turn onto Floral Avenue or Elm Street
Respond to concerns about building a traffic signal in this location with regard to
difficulties in stopping in winter weather. For example, we can evaluate asking the City
of Ithaca Police Department to put the signal in flash during winter storms, use of high
friction surface treatments or advanced warnings about the signal itself.
Include a crosswalk at the eastern end of the bridge, but do not include a pedestrian
activated signal here. Instead, consider a raised island median and signage as needed.
Shorten the left turn pocket for Pete's driveway. This probably only needs to be long
enough to accommodate two vehicles. Relatedly, we will need to evaluate the length of
the westbound left turn lane for the traffic signal at Floral Avenue.
Carry the eastbound bike lane through the Brindley Street intersection and all the way to
Taughannock Blvd. Between West Seneca Street and Taughannock Blvd. will require
some street widening and I will need to sacrifice some tree lawn/snow storage space.
In consultation with local businesses affected, consider eliminating the driveway on
Brindley Street.
Develop the shared use path connection between West State/Martin Luther King, Jr.
Street and the proposed old Brindley Street Bridge, which will be converted to a non-
motorized bridge as part of the new Brindley Street Bridge. This new bridge will connect
directly with Taughannock Blvd.
Keep travel lanes to 11 feet wide, which is the design standard. If there is additional
width curb to curb, use the space to buffer the bike lanes not create wider lanes.”
Extensive discussion followed on the floor between staff and Board members regarding
additional and increased accommodations for bicyclists and pedestrians that might be
incorporated into proposed design Alternative 2. It was noted by staff that the City is
very fortunate to have been awarded funding for this project. Obtaining state and/or
federal highway transportation funding is a very competitive process, with very specific
requirements that have to be met in order to receive the funding. In addition, if non-
standard amenities are proposed for inclusion in the project, the City must provide a
written rationale for them and receive approval before the deadline to submit final
design plans. Otherwise, the funding will be lost, and the project will not take place.
Further discussion followed on the floor regarding the costs for the additional bicycle
and pedestrian accommodations and the need to consider future City maintenance
costs for them. Accommodations for snow removal and storage also needs to be
considered as decisions are made going forward. Suggestions were made to include
additional and improved pedestrian signals, cross-walks, signage, and pavement
markings to assist and improve the safety for bicyclists, pedestrians, strollers, kids on
bikes, and people with mobility limitations.
It was noted by the Board that the design report indicates that “this project is consistent
with Plan Ithaca whose dictum that the City will strive to provide “transportation modes
prioritized in the following order: pedestrian, bicycle, transit, private cars, and goods
movement”. This environment will make it “convenient, routine, and feasible for all
residents and visitors to walk and bike”. The proposed design Alternative 2 does not
Board of Public Works Meeting Minutes May 22, 2017
6
align as well as it could with the City’s Plan Ithaca. The proposed design seems to
provide more accommodations for vehicles than pedestrians, bicyclists,
accommodations for strollers, kids on bikes, and people with mobility limitations.
Director of Engineering Logue responded that additional traffic signals and pedestrian
activated signals can be investigated; although in some areas it seems a little redundant
to him. He noted that the proposed design Alternative 2 is an improvement over what is
there now. As a result, there will be additional, improved and safer amenities for
bicyclists and pedestrians, accommodations for strollers, kids on bikes, and people with
mobility limitations. In the future, the old Brindley Street Bridge will be strictly for use by
pedestrians, bicyclists, strollers in each direction, kids on bikes, and people with mobility
limitations. He stated that he would like to have more space to include some of the
proposed additional amenities but there just isn’t any additional room. That being said,
he is not sure if the suggested changes should be submitted to NYSDOT because the
City could risk losing the funding for the project. It is important for a decision to be
made very soon as to whether or not the City can accept the Alternative 2 design
knowing that it does make significant improvements to the area, but does not
necessarily include all the amenities for bicyclists and pedestrians that everyone wants.
Supt. Thorne stated that this is a very busy and high volume (vehicle related) east west
route through the City of Ithaca. Improvements at the three current intersections need
to have significant changes made to them in order to improve the safety of everyone
traveling in the area, the majority being vehicles. It makes sense to make the
improvements to the intersections at this time since the Brindley Street Bridge is being
completely re-built to align better with the intersections in the area. That will be a very
noticeable and significant safety improvement for everyone. In coordination with that
intersection re-alignment, the City has proposed a lot of enhancements and additional
amenities are being made for bicyclists and pedestrians in the proposed design
Alternative 2. He shared his opinion that Board’s suggested additional
accommodations in design Alternative 2 for pedestrians and bicyclists could result in the
funding being lost to the City for the project. There has to be a balance that meets the
needs of everyone within the design and funding constraints of the City of Ithaca for the
project. Director of Engineering Logue’s recommendation (Design Alternative 2), to
him, seems pretty balanced. He would encourage the Board to consider the
implications of advocating for additional design elements for the project at the risk of the
funding being lost and the project canceled.
Director of Engineering Logue requested that Board members contact him to discuss
the changes they would like to see incorporated into the Alternative 2 design. He is
under a deadline, and a final decision needs to be within the next two weeks. He has to
submit the final design documents to New York State by mid-August or the City risks
losing its funding for the project.
Board members expressed their agreement that they do not wish to do anything that
would delay the project submission to NYS or risk the loss of funding for the project.
They noted that if they have ideas or suggestions that they would like to discuss further
that they would reach out to Director of Engineering Logue. They also understanding
that they will need to be ready to vote on the resolution in support of the proposed
design alternative at their next meeting on June 12, 2017.
Request for Encroachment Agreement/License at 213 Cascadilla Street -
Proposed Resolution
WHEREAS, Christopher Kourkoutis, owner of the property at 213 Cascadilla Street (Tax
Map Parcel No. 50.-3-1), in the City of Ithaca, has requested an encroachment
agreement/license from the City into the adjacent street right-of-way for Cascadilla
Street; and
WHEREAS, the encroachment consists of the following:
Board of Public Works Meeting Minutes May 22, 2017
7
A landing and portion of steps, approximately five feet in width, encroaching in the street
right-of-way for a span of approximately 5.33 feet to the north, thereby encompassing
an encroachment into the right-of-way by approximately 26.65 feet, which is shown and
described on the Use of City Property application materials, hereby referenced as
Exhibit A (attached),
; and
WHEREAS, in consultation with City Engineering staff, the proposed encroachment is
inside the current location of the existing City right-of-way and public sidewalk on the
south side of Cascadilla Street and will not interfere with the right-of-way or sidewalk as
currently constituted; and
WHEREAS, the Superintendent does not anticipate any conflicts in the near future with
public works uses or needs; and
WHEREAS, the 2017-18 schedule of fees for use of City-owned property requires an
initial application fee of $100 for new licenses, but stipulates that the annual use fee
shall be waived for minor encroachments; now, therefore be it
RESOLVED, That the Board of Public Works hereby grants the request for an
encroachment at 213 Cascadilla Street, as proposed, contingent upon the execution of
a license/agreement and submission of the required application form and fee (and
renewal fees for any subsequent terms) and proof of required insurance; and, be it
further
RESOLVED, That the Mayor, upon consultation with the Superintendent and City
Attorney, is hereby authorized to execute a license/agreement allowing said
encroachment, revocable upon 90 days’ written notice by the City in the event that the
encroached upon City property is required for any City purpose, and containing the
usual terms and conditions, including those specified in Chapter 170 of the City’s
Municipal Code.
Mr. Kourkoutis, property owner, joined the Board for discussion of the request.
Supt. Thorne explained that since the stair would be in the City’s right-of-way that if the
City had to do work in the area, the stair/encroachment would have to be removed at
the owner’s expense.
Mr. Kourkoutis responded that he is willing and able to do that and take the risk in order
to be granted an agreement/license with the City of Ithaca.
Commissioner Morache suggested that the property owner construct the porch stairs by
bolting them so that if they have to be removed for any reason, that could easily be
accomplished. Mr. Kourkoutis responded that he would plan to do that.
Director of Engineering Logue stated that staff wanted to make it clear to the property
owner that should the City need to do work in this area in the future, it would be done at
the cost of current property owner, so as long as that is understood, staff would support
the request.
Board members expressed their support for the request. The above resolution will be
placed on the June 12, 2017 agenda for a vote.
Request for Encroachment Agreement/License at 113 North Aurora Street -
Proposed Resolution
This resolution was removed from the agenda because the Board approved the earlier
resolution that grants the Superintendent of Public Works the authority to approve
requests for minor encroachments.
Board of Public Works Meeting Minutes May 22, 2017
8
Appeal of Water Bill for 118 North Aurora Street – Discussion
Asst. Supt. Whitney explained that the account was credited for the June, July, and
August 2016, flushing credit for the discolored water. For that, staff did a historical
average for that quarter and credited any 2016 usage over and above the baseline
average. Credits were issued on both the August and November billings for those 3-
months. Our Meter Technicians met with Mr. Mann the tenant on September 7, 2016 to
trouble shoot the above normal usage. The City Meter Technicians found a
malfunctioning ice machine with water running. The Meter Technicians were told that
the ice machine was fine. Our Meter Technicians recommended having the ice machine
serviced and repaired. It appears that the ice machine was finally repaired sometime
prior to the November billing. At any rate, usage returned to normal historical sometime
just prior to November billing read.
My recommendation to the Board of Public Works is not to award any additional credits
since this high consumption was due to a malfunctioning ice machine identified by our
Meter Technicians on September 7, 2016, and left unaddressed for some time beyond
that.
Supt. Thorne stated that staff would prepare a resolution for the Board to consider and
vote on at their June 12, 2017 meeting. He will also make sure that the tenant, Mr.
Maan, is aware of this item being placed on that agenda so if he wishes to attend that
meeting he can.
Naming of Cass Park Access Roads:
Supt. Thorne explained that Director of the Ithaca Children’s Garden has requested that
the access road adjacent to the garden be official named. The reason being that there
are two access roads in Cass Park, and both are named “Cass Park Access Roads”.
The topic has been discussed by the Parks Commission; they would also like to
propose that each access road be renamed to allow for better location description for
visitors to the area. City Forester, Jeanne Grace – on behalf of the City of Ithaca Parks
Commission, provided the following information about the request for the Board:
The Director of the Ithaca Children's Garden (ICG), which resides on leased City of
Ithaca land within Cass Park, has requested the Cass Park access road adjacent to the
garden be officially named. The ICG has tens of thousands of visitors each year and a
named road would give the garden an address that can be easily found by GPS
navigation systems. In addition, the garden staff has experienced “Dig Safe New York”
utility mark out requests being improperly located due to the confusion of two separate
roads within Cass Park having the same name.
The City Forester has also had this issue when marking out for tree planting and stump
grinding locations within Cass Park. Finally, with so many activities going on in the
fields within Cass Park, having the access roads named as separate identifiable street
names will allow for easier location descriptions for emergency services. She would
suggest the Board of Public Works consider naming both sets of access roads at one
time, rather than just focus on the road adjacent to the Ithaca Children’s Garden, which
was the original request.
This topic has been discussed at the Parks Commission meeting. Below are the
proposed names of the roads as well as the rationale for those choices, which was
discussed at the Parks Commission’s May meeting. Maps showing the locations of the
roads will be attached to the minutes.
The Parks Commission is in support of the following names:
Southern Access Road:
“Turtle Lane” (orange on map)- The access road that loops from Route 89
encompassing Ithaca Children’s Garden, Cass Park pavilion and playground.
Snapping turtles are indigenous to this area, and every year, at least one snapper
female migrates up the shores into ICG and lays a clutch of turtle eggs. Each year we
see dozens of baby turtles on the inlet banks, in ICG bioswale and wetlands, and on the
surrounding roadways. They are still extraordinarily active in this part of Cass Park.
Board of Public Works Meeting Minutes May 22, 2017
9
Native snapping turtles of this particular parcel were the inspiration for the giant turtle
sculpture installed in 2005.
Our area is rich in Native American history. Ithaca rests in the middle of the six nations
of the Haudenosaunee confederacy. The Iroquois tribes had various creation legends
which varied with the telling. No matter which legend is told, however, all had one
element in common: North America was formed on the back of a giant snapping turtle.
The Haudenosaunee believe the creator likes snapping turtles best and when mother
earth hears the sound of a turtle rattle, all creation awakens and moves to the shaking
beat.
Turtle Lane is a simple road name that doesn't require Q&A around spelling and it will
call attention to a keystone native fauna to this area extant long before humans began
occupying this area and sure to be long after we're gone.
Northern Access Roads:
Splitting this access road up into two separate names will help to clearly define the
location along these roads since it is a loop road that has a spur section that terminates
at one of the restroom buildings at the "Kiwanis" fields.
“Runway Lane” (blue on map):
A section of road from the Hanger Theater to the Cass Park rink/tennis court area. Cass
Park was formerly the location of the Ithaca airport. A portion of the access road is
thought to have been part of the former airport runway.
“Cove Lane” (purple on map):
For the section of road between NYS Route 89 and the restroom building at "Kiwanis"
baseball field. This section of road leads past the playground and the dock area which is
referred to as the "cove" by Cass Park staff and users.
Board members expressed their support for the proposed new names for the access
roads at Cass Park. Staff will prepare a resolution in support of renaming the roads for
the Board’s June 12, 2017 meeting.
New Business:
Ithaca Reggae Festival Request to Re-Route Cayuga Waterfront Trail Through
Stewart Park and Close the Road within Stewart Park - Discussion
Supt. Thorne explained that the Ithaca Reggae Festival application is going through the
Special Event permitting process for their event scheduled which is scheduled to take
place on June 24, 2017 at Stewart Park. The reason why the Board of Public Works
needs to be involved is because the organizers would like permission from the Board to
re-route the Cayuga Waterfront Trail during the festival (re-route through the parking lot
by the playground/tennis courts to pick up the trail by the inlet to cross the pedestrian
bridge and continue on the trail), and block access to the road between the ball fields
and inlet for use by vendors, emergency services, and to provide an area for accessible
parking for the event. The festival itself will be contained within a fenced in area in the
area of the ballfields and tennis courts; it is also a ticketed event. Organizers for the
festival have been working with the Ithaca Fire Department to ensure access for
emergency vehicles during the event.
Michael Mazza, one of the organizers for the event, explained how the festival area
would be set up and how security will be provided for the event. He explained that the
organizers have spoken with members of the Cascadilla Boat Club about the festival to
make sure they have full access to the boathouse during the event.
They are also working with “Paddles-N-More” (the kayak and canoe vendor at Stewart
Park) to provide them with full access and to promote their services during the event.
Parking for the reggae festival will only be available at Ithaca High School, and they
have been given permission from the school district to use their parking lot during the
event. There is a wedding at Stewart Park the same day and their event will not impact
the area where the wedding will take place and parking will be available to attendees of
the wedding as well as to regular visitors within the park.
Board of Public Works Meeting Minutes May 22, 2017
10
Discussion followed on the floor regarding the festival and concerns of the Board. The
Board requested that the organizer provide written authorization from the Ithaca Fire
Department, Cascadilla Boat Club, Paddles-N-More Vendor, and Ithaca High School to
the staff of the Superintendent’s Office prior to the event.
Director of Engineering Logue stated that he would work with the organizers to provide
a more detailed plan about how the Cayuga Waterfront Trail will be re-routed and
information as to where vehicles are allowed within the park.
The Board, after the above information is provided to staff, expressed their support for
the request and asked that a resolution in support of it be placed on their June 12, 2017
agenda for a vote.
Adjournment:
On a motion the meeting adjourned at 6:42 p.m.
_______________________________ _____________________________
Sarah L. Myers, Claudia Jenkins,
Information Management Specialist Vice Chair
C|TY OF ITHACA - superintendent ol Pubuc workr
'108 East Green Slreet, Suite A)2, lthaca, N.Y. 14850 Phone: (607) 274{527
kgehring@cityofithaca.org
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APPLICATION FOR USE OF CITY PROPERTY
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APPLICANT NAME
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All of the following documentatlon mUST b! submttt€d to the Supsdntondoatl Omce, along wlth this apriicttirl
form, and $100 non-rrfundable foe, in order for applicetion to b. considercd complete.** lncomolete wlll nol be acceoted '**
Ef Provlde a tlp6d explanation of your requGt dearly indicating the locdon of the property under consioeration
your inlendod use(3) of that property, and intended duEtlon of use. Also, include a descriotion of any physical
chang€a that you wish to make to the City property and any other irformation 1ou feel is relavant, s,rch as
paving, drainag€ improvsments, signs, struc1ur6, eE.
'--r $100 oon'refundable epplicatio.r fee. Chec*s palrabb to ttlo City of ltheca.
Ef Property survey produced by a licensod land surveyor shosring the City proporty and adiacent private property
trf A drawing, such as submitted or approved site pian, d€ady illustrating th€ boundaries of ths City prop€rty
pmposod for private use, including ph)r8B:al changes pmpos€d and the effecled area (in square f€et or ac.ss)
; lnsurance cov€rage consistent with th€ terms staEd in 5170-9D(1) ol th€ Gty Code
FOR OFFICE US€ OIILY
Appllcation F€s of3100 paid on tb (dale) by casnor arx:x* bQ I (cirde one)
Application accoptad by:Date:t klr,"
J. Thom6. P E., Supeilntqdglt o PuHic Wbrks
El City Cl€fk D Common Council D Other
Thi$ apgllcetion bcn fl rpproy€d 0 with condltlms tr d.nLd
-_ Dat€:
Mldlsd J. Thomo, P.E. Srp.,ifihndqtt al Puutc Wor*r
rrd a $'ylttan rEponrs tr har tr her not bafi plovHld,
by
JlFront Ofic6 Fll€\FomE\U66 ot City Prop€rty Arpticatoo.dcc
#:*
The Sup€rintendent of Public Works has determin€d thet this requ€st shorJld be prop€rly treated as (chack one):
U Temporary €asem€nt 6 Permanent easement C Lease tr Lic€nse ! Other __ . -___
The Superintendent has dotermin€d that this raqu€st D does A does not inyolve the use of public parkland.
Ths Superintendent h.r!i d€termin€d that lhis roquost tr does X does not require environmental revew.
Th€ Sup€rintendent shall determins whether ths roqu€sled encr@chm€nt or u6€ interferes wiih any public works
furrtions or ne€ds, and wtEther any conditions should b€ attach€d to any granlng ot an oasement, licens€ or leas€.
The Superinlendent has determinod that additional r6viedactbn iB n€csssary from th6 follofling (check all that apply):
C Malor E Cty ntrorney n Fire Chi6f 5J eoard d PuHic Worts
CB September 2016
hoject Description: 213 Cascadilla St.
We arc planning to build a landing in the front of our house facing Cascadilla Street. Our steps
curently exlend to city property. The new landing will extend onto city property and the new steps will
bc entirely on city pmperty. A 4' by 5' landing will be erected in the ft,ont of the house. At least one foor
oirh,.: landirrg u ill exrend over tJre prr:pcity line onlo cit;r land. The lantiing. will be there indciinitell. A
rirai.r'ing is iuch;rled with this .Jescipiion to sl:ou this.
Thank you.
Christopher Kourkoutis
CASC'AD\LL A STREET
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