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HomeMy WebLinkAboutMN-CS-2017-01-04.pdfCIVIL SERVICE COMMISSION Regular Meeting January 4, 2017 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) APPOINTMENT OF ACTING CHAIR Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0. Commissioner Abrams called the meeting to order at 11:55 am. ELECTION OF CHAIRPERSON Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried 2-0. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes of the December 14, 2016 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Abrams made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 4, 2017, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission: Certify payrolls; Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions; Approve and/or disapprove appointments to non-competitive, labor and exempt class positions; Civil Service Commission January 4, 2017 Page 2 Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay-offs, removals, transfers, reinstatements, leaves of absence, and suspensions; Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results; Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists; Approve and/or disapprove applications for examination, employment or promotion; Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules; Establish qualifications for promotional examinations; Approve and/or disapprove claims for veterans and disabled veterans credits; Review and recommend classification of positions; Maintain and manage roster records, personnel files, and other employment records; Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports; Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Thompson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Report on Eligible Lists Established in December 2016 Deputy Human Resources Director Saul reported that the following eligible lists were established in December 2016, on the dates indicated: Coordinator of Recreation Programs for Individuals with Disabilities #72-636, established on December 16, 2016 for one (1) year Recreation Program Administrator #70-495, established on December 16, 2016 for one (1) year Civil Service Commission January 4, 2017 Page 3 Specialist in Recreation for Individuals with Disabilities #69-514, established on December 16, 2016 for one (1) year Wellness and Athletics Officer #67-830, established on December 16, 2016 for one (1) year Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Thompson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0. Approval of Personnel Transactions Commissioner Thompson made a motion to approve the Personnel Transactions. Seconded by Commissioner Abrams. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, February 22, 2017 at 11:30 am. With no further business, the meeting was adjourned at 12:24 p m.