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HomeMy WebLinkAbout03-15-17 City Administration Committee AgendaIf you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting. CA Meeting City Administration Committee DATE: March 15, 2017 TIME: 6:00 p.m. LOCATION: 3rd Floor, City Hall, Council Chambers AGENDA ITEMS Item Voting Item? Presenter(s) Time Allotted Chair, Deb Mohlenhoff 1. Call To Order * Note: We will review the number of 15 Min* 1.1 Agenda Review No cards received at the beginning of each 1.2 Review and Approval of Minutes Yes meeting and adjust time if needed. Approval of February 2017 Minutes 1.3 Statements from the Public No 1.4 Statements from Employees No 1.5 Council Response No 2. Consent Items Yes 3. City Administration, Human Resources, and Policy 3.1 GIAC – Amendment to Personnel Roster Yes Leslyn McBean-Clairborne, Director 10 Min 3.2 PBZ&ED – Amendment to Personnel Roster Yes JoAnne Cornish, Director 10 Min 3.3 Fire – Renaming of Fire Stations Yes Tom Parsons, Chief 10 Min 3.4 Support of the Exploration of Community Yes Nick Goldsmith, Sustainability Coord. 10 Min Choice Aggregation 4. Finance, Budget, and Appropriations 4.1 GIAC – Amendment to 2017 Budget Yes Leslyn McBean-Clairborne, Director 15 Min 4.2 Mayor – Authorization to Amend 2017 Budget Yes Steve Thayer, Controller 5 Min 5. Committees Working Group No Deb Mohlenhoff 5 Min 6.No All 10 min 2018 Budget Discussion 6.1 Special Topic - Public Information and Technology 7. Meeting Wrap-up All 5 Min 7.1 Announcements No IURA – Notice of Public Hearing 7.2 Next Meeting Date: April 19, 2017 7.3 Review Agenda Items for Next Meeting No 7.4 Adjourn Yes 7:35 p.m. Committee Charge: The CA committee will: Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce environment, intergovernmental relations and human resources. J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 3. City Administration, Human Resources, and Policy .1 GIAC – Request to Amend 2017 Personnel Roster WHEREAS, the Greater Ithaca Activities Center (GIAC) has proposed to add one (1) full time (40- hours) Administrative Coordinator to the roster, and WHEREAS, this position will provide an opportunity for GIAC to realign staff to meet its needs, particularly for financial management and payroll, and WHEREAS, GIAC’s Financial Clerk position has been vacant since November 2016 creating a huge void at GIAC, and WHEREAS, GIAC Administration sees the opportunity to reorganize staff with the skill sets to fulfill the duties of the Financial Clerk and other systems management needs within the organization, and WHEREAS, GIAC’s 2017 budget as approved has funding to support this position, and WHEREAS, no additional funds are being requested for this position; now therefore be it RESOLVED, That the personnel roster of GIAC shall be amended as follows: Delete: One (1) GIAC Program Coordinator (35 hours) Add: One (1) Administrative Coordinator (40 hours) and be it further, RESOLVED, That said roster amendment will be made within the existing funds of the 2017 authorized GIAC budget. J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 3. City Administration, Human Resources, and Policy .2 Planning, Building, Zoning, and Economic Development Department - Amendment to Personnel Roster WHEREAS, in anticipation of the future retirement of the Director of Planning and Development (within 5 years), we would like to begin the transition now by filling the long vacant Deputy Director of Planning and Development position, is to insure there is someone trained and qualified to take over the department, and WHEREAS, a deputy would allow the current director to delegate responsibilities, affording her more time to supervise and plan for the department as well as serve as a training platform for someone to move into the position, and WHEREAS, the new position of Zoning Administrator is being created to transition from the Director of Zoning Administration (retired January, 2017) to a supervisory position, able to take on the responsibilities of the Director of Zoning Administration, specifically responsible for the enforcement, administration, compliance and maintenance of the City of Ithaca Zoning Ordinance and other applicable regulations related to the use and development of land, property and buildings within the City of Ithaca, overseeing a system to digitize and store all paper records and the automation of routine tasks as they relate to buildings and properties; now, therefore, be it RESOLVED, That the Personnel Roster for the Department of Planning and Development be amended as follows: Add: One (1) Deputy Director of Planning and Development (40 hours) One (1) Zoning Administrator (40 hours) Delete: One (1) Director of Zoning Administration (40 hours) One (1) Housing and Land-use Supervisor (40 hours) and be it further RESOLVED, That the position of Deputy Director of Planning and Development shall be assigned to the Management Compensation Plan at salary grade 8, and be it further RESOLVED, That the position of Zoning Administrator shall be assigned to the City Executive Association bargaining unit at salary grade B, and be it further RESOLVED, That for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for both these positions shall be established at eight (8) hours per day, forty (40) hours per week, and be it further RESOLVED, That funding for this roster change shall be derived from existing funds within the Department of Planning and Development’s budget. TO: City Administration Members FROM: JoAnn Cornish, Director of Planning and Development, City of Ithaca DATE: February 27, 2017 RE: Request to Amend Personnel Roster In anticipation of the future retirement of the Director of Planning and Development (within 5 years), we would like to begin the transition now by filling the long vacant Deputy Director of Planning and Development position. This will help to insure someone is trained and qualified to take over the department when the time arrives. Additionally, the current director is a working supervisor meaning that she has general or direct supervisory responsibilities for a staff of twenty five as well as duties directly related to advancing the planning and economic development of the city. Having a deputy will allow her more time to oversee management of the department. It will also allow her to create a training platform for someone to move into the director’s position. The position of Zoning Administrator is being created to take on the responsibilities of the Director of Zoning Administration, who retired in January of 2017. Specific responsibilities include the enforcement, administration, compliance and maintenance of the City of Ithaca Zoning Ordinance and other applicable regulations related to the use and development of land, property and buildings within the City of Ithaca. The skill set and knowledge required to perform the duties of this position would be extremely difficult for an outside candidate. At this time, Housing and Land Use Supervisor Gino Leonardi is the most qualified to be named to this position. He also brings with him the skills to develop a property management database, to supervise and oversee a system to digitize and store paper records and to automate routine tasks as they relate to buildings and properties. I would be happy to discuss this with you should you need more information or have questions. Thank you for your consideration of this request. CITY OF ITHACA 108 E. Green St. — Third Floor Ithaca, NY 14850-5690 DEPARTMENT OF PLANNING, BUILDING, ZONING, & ECONOMIC DEVELOPMENT Division of Planning & Economic Development Telephone: Planning & Development – 607-274-6550 Community Development/IURA – 607-274-6565 E-Mail: dgrunder@cityofithaca.org Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 02/08/83 Revised: 10/15/91, 05/19/97, 10/11/00, 02/22/17 DEPUTY DIRECTOR OF PLANNING AND DEVELOPMENT DISTINGUISHING FEATURES OF THE CLASS: This is an administrative position responsible for assisting the Director of Planning and Development with the general administration and supervision of the Planning Division, and for planning, developing, supervising and directly participating in economic development, community development, environmental review, land use, historic preservation, neighborhood preservation and site plan review strategies, programs, activities and projects for the City of Ithaca. The Deputy Director of Planning and Development serves as staff support to the Planning and Development Board and other boards and committees as assigned. The Deputy Director of Planning and Development serves as the Director of Planning and Development’s representative as assigned and may assume the Director of Planning and Development’s responsibilities in the Director’s absence. The work is performed under the general direction of the Director of Planning and Development with considerable leeway allowed for the exercise of independent professional judgment in planning, organizing and directing various projects. Direct supervision may be is exercised over professional and clerical employees. Does related work as required. TYPICAL WORK ACTIVITIES: Reviews and supervises major development proposals with public and private sector developers; Supervises and may prepare complex development plans and proposals, using understanding of state and local land use laws including site plan review, SEQRA, subdivision regulations, zoning and related laws and regulations in project review to further City's goals; Supervises and may prepare planning and development strategies, programs and projects for the City; works with Director to analyze and recommend alternative planning and development strategies to the Mayor, Common Council and the Planning and Development Board; Represents the City and may supervise other employees in negotiations and formulation of intermunicipal projects, programs and agreements; Assists the Director with departmental administration including establishment of work program, setting of priorities, supervision of employees, and general administrative duties; Prepares and supervises preparation of consultant contracts for various planning and environmental studies; solicits and evaluates proposals; acts as City representative during execution of contract; manages contracts and projects; Supervises and may participate in the preparation of applications for federal, state and other grants and represents the City in negotiations with granting agencies; Supervises and may prepare various planning and development studies including land use, neighborhood analyses, demographics, surveys, transportation planning and environmental studies; Coordinates departmental project review and comprehensive planning activities with other City departments; Acts as City or Departmental spokesperson in contact with the news media; Meets with public, elected and appointed officials on planning and development projects, programs and strategies, project reviews, intermunicipal agreements, consultant contract administration, etc.; Attends meetings of boards and committees as City representative in project review, grants and other related projects and programs; represents the City in discussions with developers, other municipalities, granting and reviewing agencies; Serves as the Director of Planning and Development in the Director’s absence and/or as assigned. Deputy Director of Planning and Development Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of the principles, practices, techniques and terminology involved in city and regional planning; thorough knowledge of zoning and subdivision principles and requirements, with an understanding of their legal basis and the administration of regulatory controls; thorough knowledge of the sociological, economic, environmental, engineering, design and research factors involved in City planning; thorough knowledge of the principles, practices and terminology of land use planning, neighborhood analysis, demographics, landscape architecture and environmental studies; thorough knowledge of current methods for collecting, analyzing and interpreting statistical data; thorough knowledge of research methods and techniques; ability to make professional judgments requiring advanced technical knowledge and skills; ability to communicate ideas and deal effectively with community groups and others; ability to prepare clear and accurate reports and to make oral and written presentations of ideas; ability to plan and supervise the work of others; ability to successfully work with and serve a diverse local community; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Master's Degree in urban or regional planning, urban design, or economic development and five (5) years of full-time paid professional experience, or its part-time paid equivalent, in urban or regional planning or a closely related field; or B. Graduation from a regionally accredited or New York State registered college or university with a five year professional Bachelor's Degree in urban or regional planning and six (6) years of full-time paid professional experience, or its part-time paid equivalent, in urban or regional planning or a closely related field; or C. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in urban or regional planning or a closely related field and eight (8) years of full- time paid professional experience, or its part-time paid equivalent, in urban or regional planning or a closely related field; or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 02/22/17 ZONING ADMINISTRATOR DISTINGUISHING FEATURES OF THE CLASS: This is a professional position responsible for the daily administration and implementation of the City of Ithaca Zoning Ordinance and other applicable regulations related to the use and development of land, property and buildings within the City of Ithaca. The Zoning Administrator reviews building permit applications and development plans for zoning compliance, researches property information files and other City records, and makes determinations regarding compliance. The Zoning Administrator also provides information and technical assistance regarding City zoning regulations to citizens, property owners, builde rs, design professionals and City staff. The Zoning Administrator serves as the Secretary to the Board of Zoning Appeals and oversees the zoning appeals process. The Zoning Administrator is also responsible for managing and overseeing the property management database for both the Building and Planning Divisions. The work is performed under the general supervision of the Director of Planning and Development with considerable latitude allowed for the exercise of independent judgment. Supervision is exercised over technical and clerical staff. Does related work as required. TYPICAL WORK ACTIVITIES: Reviews site survey or construction plans submitted with building permit applications for compliance with district regulations and all other applicable zoning requirements; Reviews and discusses land-use implications of proposed development projects with departmental staff and developers; Answers inquiries regarding the zoning ordinance and discusses compliance issues with City officials, citizens, contractors, developers and design professionals; Works with developers to achieve project goals without the need for use or area variance from the Board of Zoning Appeals, within Zoning Ordinance guidelines; Coordinates resolution of land-use permitting issues with appropriate City staff members, departments and divisions; Researches property files and other municipal and county records to determine property’s legal zoning status and whether property is compliant with City Zoning Ordinance and New York State fire safety regulations; makes compliance determinations and issues Zoning Compliance Letters; Reviews and manages applications to the Board of Zoning Appeals; resolves application issues; determines property’s existing and proposed deviations from zoning requirem ents, writes legal notices and writes official result letters documenting the findings and decisions for each appeal heard by the Board of Zoning Appeals; Works with applicants for variances or appeals and guides them in preparing applications to the Board of Zoning Appeals; Acts as the Recording Secretary to the Board of Zoning Appeals, records and maintains hearing minutes, accepts and enters exhibits, monitors time allotments; Provides professional and technical advice and guidance to the Board of Zo ning Appeals; Issues violation letters to owners whose property is in violation of the City’s Zoning Ordinance; Assists in preparing cases for prosecution and appears in court as necessary; Maintains zoning and planning records and makes reports of zoning and planning activities; Manages, develops, updates and oversees property management database; Trains staff in use of database; Supervises staff involved in maintaining property management database. Zoning Administrator Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of the City of Ithaca Zoning Ordinance, related land use laws, and the City’s Comprehensive Plan; thorough knowledge of the purposes, principles, practices and terminology of zoning and land use regulations, including an understanding of their legal basis; thorough knowledge of the procedures used by the City of Ithaca Board of Zoning Appeals; good knowledge of database and software management techniques; ability to understand and explain provisions of the zoning ordinance in clear, non-technical terms; ability to read and interpret building plans and specifications, construction drawings and site surveys; ability to read, understand and interpret complex written material, including codes, ordinances and case law; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with others; ability to successfully work with and serve a diverse local community; physical conditio n commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in Urban or Regional Planning, Architecture, Urban Geography, Urban Policy, Engineering, Construction Management, Public Administration or a closely related field with similar course curriculum and five (5) years of full-time paid experience, or its part-time paid equivalent, in municipal code enforcement, municipal, community or regional planning, or architectural design; or B. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree and seven (7) years of full-time paid experience, or its part-time paid equivalent, in municipal code enforcement, municipal, community or regional planning, or architectural design. NOTE: A Master’s Degree, from a regionally accredited or New York State registered university, in Urban or Regional Planning, Architecture, Urban Geography, Urban Policy, Engineering, Construction Management, Public Administration or a closely related field with similar course curriculum may be substituted for two (2) years of the required work experience. J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 3. City Administration, Human Resources, and Policy 3. Fire – Renaming of Fire Stations WHEREAS, the City of Ithaca Fire Chief made a recommendation to the City of Ithaca Board of Fire Commissioners at its January 10, 2017, meeting, to rename the City of Ithaca Fire Department’s four fire stations, and WHEREAS, the recommendation was made by the Fire Chief in order to make it easier for both the public and new firefighters to learn the names of each of the fire stations, and WHEREAS, the recommendation from the Fire Chief is that the fire stations, two of which are located in the City of Ithaca and two of which are located in the Town of Ithaca, be renamed based on their location, and WHEREAS, pursuant to Section C-96 (A) of the City of Ithaca Charter the Board of Fire Commissioners has the power to control and manage buildings in the Fire Department service, and WHEREAS, The City of Ithaca Board of Fire Commissioners approved by resolution on February 14th, 2017, to rename the City of Ithaca Fire Department’s four fire stations as follows: ‘Central Station’ (a.k.a Central Fire Station), located at 310 W Green Street, to ‘Station 1 – Central’; ‘Station 9’ (a.k.a. Fire Station No. 9), located at 309 College Avenue, to ‘Station 2 – East Hill’; ‘Station 5’ (a.k.a. South Hill Station), located at 965 Danby Road, to ‘Station 3 – South Hill’; and ‘Station 6’ (a.k.a. West Hill Station), located at 1240 Trumansburg Road, to ‘Station 4 – West Hill’ and, WHEREAS, the City of Ithaca Board of Fire Commissioners approved the use of funds from the Fire Department’s operating budget to pay for the expenses related to new signage for each fire station; now, therefore, be it RESOLVED, That Common Council hereby affirms the resolution approved by the City of Ithaca Board of Fire Commissioners to rename the four fire stations as recommended by the Fire Chief. To: Common Council From: Tom Parsons, Fire Chief cc: Svante Myrick, Mayor Date: 3/9/2017 Re: Renaming of Fire Stations Over the history of the fire department, there have been numerous buildings that served as stations (Fire Halls) for the Ithaca Fire Department. That identification of fire stations ha s for the most part been related to the volunteer fire companies that operated out of them. There were Stations 1, 3, 5, 6, 7, and 9, which were associated with a Fire Company. However, as new stations were constructed the numbering of stations changed to the naming of stations. In 1966, four fire companies were moved from two buildings on East Seneca Street to the new Central Fire Station on West Green Street. In 1989, Station 5 and Station 6, which were located in the City, were closed and relocated to South and West Hill. Those Stations were identified as the South Hill Station and the West Hill Station, although members of the department have always referred to them as Station 5 and Station 6 respectively. Station 9, located in Collegetown, has always been identified as Station 9 even after a new station was constructed in 1967. A frequent question that comes up is about the number of fire stations the department operates. When someone hears a firefighter say Station 5, 6, or 9; the assumption is that the department has more than four fire stations. Most people do not know the history behind the number or identification of fire stations, which leads to further explanation when it is said the department has only four fire stations. In the interest of creating some consistency and reduce the confusion for the public, I proposed to the Board of Fire Commissioners to create a consistent format and theme for the naming of the department’s four fire stations. During the discussion of the BoFC, there was no dissent about renaming t he stations, but there were questions about the names and how they represented a station number and a geographic location. Station numbers would be used by employees with the coding of incident reports, training reports, and tracking inventory; while the geographic location within the name would provide the public with reference where a fire station is located. In February, the BoFC adopted a resolution to rename the four fire stations with an identity that includes the station number and geographic locat ion. Central Station which is located at 310 West Green Street would be named ‘Station 1 – Central’; Station 9 which is located at 309 College Avenue would be renamed ‘Station 2 – East Hill’; South Hill Station, which is also Page 2 of 2 –Renaming of Fire Stations 3/9/2017 known as Station 5, located at 965 Danby Road would be renamed ‘Station 3 – South Hill’; and the West Hill Station, which is also known as Station 6, located at 1240 Trumansburg Road would be renamed to ‘Station 4 – West Hill’. The renaming fulfills the goal of standardizing on a theme of station numbers and geographic location. In February, the Board of Fire Commissioners approved a resolution to rename of the fire stations. While the Charter of the City of Ithaca provides authority to the Board of Fire Commissioners to approve this action, Mayor Myrick felt it would make it more public and thereby help to reduce confusion. If you have any questions or concerns in advance of the City Administration Meeting or the Council Meeting, please contact me so I can be prepared to address them. J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 3. City Administration, Human Resources, and Policy .4 Support of the Exploration of Community Choice Aggregation WHEREAS, the City of Ithaca is interested in promoting energy efficiency and local renewable energy generation, and also in reducing energy costs for its residents, and WHEREAS, the NY State Public Service Commission, in April 2016, authorized the development of Community Choice Aggregation programs, that allows participating local governments to work together through a shared purchasing agreement to procure natural gas and/or electric energy supply on behalf of their residents and small businesses, and WHEREAS, Community Choice Aggregation (CCA) is a means to provide lower, more stable and predictable energy costs, while also promoting energy efficiency, local renewable energy development and local job growth, and WHEREAS, residents and small businesses that are not interested in participating in CCA energy procurement are able to opt out, and WHEREAS, the Tompkins County Council of Governments (TCCOG) works to identify shared services and procurement opportunities to provide better service and lower costs to our residents; and WHEREAS, TCCOG has established a CCA Advisory Committee made up of elected/appointed officials plus community members to explore CCA and advise interested municipalities on CCA administrative and procurement models, and to search for and recommend a program administrator, and WHEREAS, participation in the TCCOG CCA Committee does not obligate the City of Ithaca to participating in CCA, (which requires passage of a local law), but rather indicates the City of Ithaca's interest in exploring the option of CCA; now, therefore be it RESOLVED, That the Common Council selects Nick Goldsmith to serve on the TCCOG CCA Advisory Committee, and be it further RESOLVED, That Common Council appoints Sarah Hess to serve on the TCCOG CCA Advisory Committee. J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 .4 Finance, Budget, and Appropriations .1 GIAC - Request for Contingency Fund Appropriation and Amendment of 2017 Budget WHEREAS, in September 2014, President Obama issued the My Brother’s Keeper (MBK) Community Challenge to municipalities across the country in order to address persistent opportunity gaps faced by boys and young men of color in the United States, and WHEREAS, the City of Ithaca accepted this challenge with great interest and a desire to help foster long term change within the community, and WHEREAS, Ithaca is one of 200 cities to accept the challenge so far, and WHEREAS, after some preliminary work on the program, Mayor Myrick asked GIAC to assume responsibilities for developing and implementing the My Brother’s Keeper Ithaca (MBKI) program, and WHEREAS, GIAC accepted this request in June 2016, and assigned coordination of MBKI to its Program Administrator as a temporary measure through December 2016 in order to leverage grants and other funding opportunities because having a designated MBK program coordinator is a necessary requirement of many of the funding streams, and WHEREAS, since June 2016, the amount of collaboration and activities done with MBKI was impressive enough to garner us an invitation to the final White House MBK Summit under President Obama in December 2016, and WHEREAS, the program continues to move rapidly forward without any additional funding and is leaving a void in fulfilling the prior responsibilities of the GIAC Program Administrator, and WHEREAS, the City partnered with the Ithaca City School District and applied for a New York State Education Department (NYSED) grant, and a decision on that grant will be coming imminently, and WHEREAS, a budget for the MBKI program was developed, totaling $157,020 per year, and WHEREAS, after accounting for the anticipated NYSED grant and other anticipated grants and donations, the City’s portion of the MBKI budget will be approximately $67,020 per year, and WHEREAS, it is likely that as the program continues to develop, additional grants and fundraising will further reduce the City’s contribution, and WHEREAS, during the budget review in 2016, GIAC Administration alerted Common Council that contingency funding could possibly be required to continue the program for 2017; now, therefore be it RESOLVED, That Common Council hereby amends the 2107 Authorized GIAC Budget to account for a 9 month MBKI program budget as follows: Increase Revenue Accounts: A7311-2070-1159 Donations $22,500 A711-3820-1159 State Aid 45,000 $67,500 J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 Increase Appropriation Accounts: A7311-5105 Administration $2,638 A7311-5110 Staff 11,730 A7311-5115 Hourly P/T 10,050 A7311-5125 Overtime 750 A7311-5425 Office Expense 225 A7311-5430 Fees 450 A7311-5435 Contracts 1,125 A7311-5445 Travel 4,500 A7311-5460 Program Surplus 3,000 A7311-9010 Retirement 12,027 A7311-9030 FICA/Medicare 5,750 A7311-9040 Workers Comp 3,000 A7311-9060 Heath Insurance 12,255 $67,500 And be it further RESOLVED, That the City of Ithaca accepts and commits to funding MBKI in the amount of $67,020 per year, and be in further RESOLVED, That Common Council hereby authorizes a pro-rated allocation not to exceed $50,000 from A1990 Unrestricted Contingency to GIAC A7311-5105-1159 operating budget to be used to fund the MBKI program, including salary and supplies, for the remaining nine (9) months of 2017. J:\DRedsicker\AGENDAS\City Admin Committee\2017\3-15 - Agenda.docx 3/15/17 .4 Finance, Budget, and Appropriations .2 Request to Amend 2017 Authorized Budget for Grant for Art Program (GAP). WHEREAS, the City received a $2,100 grant from the Community Arts Partnership of Tompkins County, Inc. as part of their Grants for Arts Program, and WHEREAS, the $2,100 grant will allow a First Street Mosaic Project on First Street called “IthAque” to be completed; now, therefore be it RESOLVED, That Common Council hereby accepts the Community Arts Partnership Grant for the purposes of completing said Mosaic Project on First Street and amends the 2017 Authorized Budget as follows: Increase Revenue Account: A1012-2379 Community Services $2,100 Increase Appropriation Account: A1012-5435 Community Services Contracts $2,100 CONTRACT STRUCTIONS Read, sign & return I copy ofthis contract via snail mail to: Community Arts Partnership, 171 E. State/I\4LK Street, PMB 107, Ithaca, NY 14850. This contract must be signed by the President or Exec. Dir. of the APPLICANT agency, not the sponsored organization. A fully executed copy will be rehrmed with check. AIso mail the "Five GAP Grant Agreements", to be signed by the person responsible for administering the funded event. COMMUNITY PARTNERSHIP GAP Contract 2017 TIIIS AGREEMENT, made this 23 day of -'a<)o ,2017 , between COMMUNITY ARTS PARTNERSHIP OF TOMPKINS COIINTY, INC. "Grants for Arts Programs" Decentralization Furd, located at 171 E. State,/E. Martin Luther King Jr. Street, Ithaca, NY 14850, (hereinafter referred to as CAP), and City of Ithaca,Ithaca, NY (hereinafter referred to as YOII) WITNESSETII: The New York State Council on the Arts (NYSCA) has a program to permit selected regional regranting agencies to make decisions on applications for grants ofup to $5,000 for community art services. NYSCA has appointed CAP as such a regranting agency for Tompkins County; CA? received or will receive firnds from NYSCA to use in and to administer a program to buy such cultural services; YOU have presented to CAI a proposal for cultural services which YOU would like to provide urder this program; NOW, TITEREFORE, CAP AND YOU AGREE AS FOLLOWS: Services to Be Performed & Grant Amount YOU agree to perform the following cultural seryices according to the terms of this Agreement: Description: "IthAqua," l"t Street Mosaic Project on l't Street Award: $2,100 The award check is mailed to the applicant organization. Provide name and address for mailing: Period Covered: YOU will perform these services, no earlier than 1/1i 17 and finishing no later thair 12/31,117 , Cost Records: YOU will keep compiete accurate and up-to-date records of ali income and expenses connected with the services, While this Agreement is in force, and at any time within three years afler it ends, YOU will make these records availablo on request to CAP or any persons authorized by CAP for a review and audit. Ownership of Property: This grant does not fund purchases of equipment. New York Law Applies: This Agreement will be govemed by the laws of New York State. ARTS & Changes in Your Ability to Perform: a. YOU will inform CAP immediately in writing or via e-mail if there is any change in your ability to perform the services described above, including any change, in: the costs of services, the facts or estimates contained in the application, or your personnel. b. CAP can decide whether, in its judgment, YOU are capable because of these changes of Foviding any additional services beyond those which YOU agree to in this Agreement, whether YOU do not have to perform some of the services in this Agreement, or whether the total amount CAP pays YOU in this Agreement may be reduced. c. If CAP decides that the change will impair your ability to perform the services, CAP may end or terminate this Agreement and require a refund of tle granted funds. Agency; Third Parties; Assignment: a. YOU will not tell or claim to any person, goup, or entity that YOU are authorized to act as an agenl for CAP or NYSCA, and YOU will not borrow -ott"y or incur debis on behalf of these groups. b. Nothing in this Agreement gives or creates rights or claims for third parties that did not sign this Agreement. c. YOU will not assign this Agreement or transfer it, without first obtaining the written consentof CAP. , Condition of Agreement: It is a condition of this Agreement that CAP receive the full amount of funds from the State of New York Decentralization program as had been awarded to CAP for this fiscal year. ln the event that CAP does not receive the fulI amount of such firnds, CAP may rescind this Agreement or may pay to YOU such portion of the funds that CAP did receive, deterrnined in CAP's sole and absolute discretion. Termination or Ending of this Agreement: a. CAP can terminate this Agreement as provided in item "Changes in Your Ability to Perform" above and require refurn of grant funds. : b. In addition, CAP can end this Agreement if it decides that YOU: (i) have misrepresented any fact or given CAP any false or misleading information in your applicatiori, supporting materials, or reports; (ii) have used any of the funds paid to YOU under this Agreement for purposes other than the services; (iii) have failed to keep records or provide any records or reports which are required by CAP; (iv) have failed to comply with any other requirements of this Agreernent; (v) will be unable to perform satisfactorily all or any part of the services or reqirirements of this Agreement. c. In addition to ending this Agreement, CAP may decide not to pay YOU any of the funds which hate not yet been paid to you, or to require YOU to refund any payments which YOU have already received under this Agreement. CAP may require YOU to do any or all of these things. d. Also, if CAP decides that ending this Agreement is in the best interest of CAP, NYSCA or the State of New Yorh it may end the Agreement by giving YOU written notice. W'hat This Agreement Consists 0f: This Agreement includes the application and supporting materials, which YOU have submitted to CAP, and embodies the understanding between CAP and YOU. No promise or agreement,'which is not contained in this Agreement, will have any legal effect. No change in this Agreement will have any legal effect unless it is in writing and signed by CAP and YOU. Where YOU refers to the organization and more than one person, all recipients of proceeds, which means all recipients of funds under this agreement, shall be jointly and severally liable. Approval of this Agreement: The Agreement will be in effect and will be legally binding only when the Executive Director or Program Director of CAP signs it. IN WITNESS WIIEREOF. the narties hereto have executed this Asreement. OF TOMPKINS COUNTY, INC. Robin Program Director \(xlp Executive Director, or Print Name and Title: SIGN }TERE: Organizatiot DATE ( qfl4 vl a7/ana-r I   Public Hearing Notice  City of Ithaca  2017 Action Plan Development  CDBG & HOME Programs  ― Public Hearings ―    The Ithaca Urban Renewal Agency (IURA) will hold the following two  Public Hearings:    8:30 A.M.‐12:00 P.M., THURSDAY, MARCH 16, 2017  Common Council Chambers, City Hall, 108 E. Green St., Ithaca, NY    8:30 A.M.‐12:00 P.M., THURSDAY, MARCH 23, 2017  Common Council Chambers, City Hall, 108 E. Green St., Ithaca, NY    These Public Hearings have been scheduled to review the City of  Ithaca’s 2017 Community Development Block Grant (CDBG) and Home  Investment Partnership Programs (HOME) Annual Action Plan. Both  hearings are intended to obtain views of citizens on the most critical  housing and non‐housing community needs and the activities to  address these needs. Eligible funding activities may include housing,  public facilities, public services, and economic development projects,  and must benefit the City of Ithaca’s low‐ and moderate‐income  population.    Written comments may also be submitted to the IURA, 108 E. Green  St., Ithaca, NY 14850.  Please submit all comments by 8:30 a.m., March  16, 2017.         The meeting location is fully accessible. If you have a disability and  require accommodation to fully participate, please contact the IURA  at 274‐6565 at least 48 business hours prior to the meeting.