HomeMy WebLinkAbout01-18-17 City Administration Committee AgendaIf you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting,
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CA Meeting
City Administration Committee
DATE: January 18, 2017
TIME: 6:00 p.m.
LOCATION: 3rd Floor,
City Hall, Council Chambers
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1. Call To Order * Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of December 2016 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
2. Consent Items Yes 5 Min
2.1 Attorney’s Office – Amend Personnel Roster Ari Lavine, City Attorney
3. City Administration, Human Resources, and Policy
3.1 HR – Re-Establish Standard Work Day for Yes Schelley Michell-Nunn, HR Director 5 Min
Elected and Appointed Officials
3.2 Safe Cities Yes Cynthia Brock, Council Member 15 Min
3.3 Driver’s Licenses for NY Residents Yes Mayor Myrick & Ari Lavine, City Attorney15 Min
4. Finance, Budget, and Appropriations
4.1 Fire – Amend Budget for Purchase of Fire Yes Chief Parsons, Fire Department 5 Min
Police Vehicle
5. CA Work Plan No All 15 Min
6. Committees Working Group No Deb Mohlenhoff, Rob Gearhart 5 Min
7. Meeting Wrap-up All 5 Min
7.1 Announcements No
7.2 Next Meeting Date: February 15, 2017
2017 Meeting Dates: March 15th, April 19th,
May 17th, June 21st, July 19th, August 16th,
September 20th, October 18th, November 19th,
December 20th
7.3 Review Agenda Items for Next Meeting No
7.4 Adjourn Yes
7:25 p.m.
Committee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment, intergovernmental relations and human resources.
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2. Consent
1. Attorney’s Office - Amendment to Personnel Roster
WHEREAS, the City Attorney’s Office requests that the workweek for one Assistant City Attorney be
reduced from 40 hours per week to 32 hours per week; and
WHEREAS, the City Attorney is confident that this reduction will nonetheless enable the City
Attorney’s Office to support the City’s needs; now, therefore, be it
RESOLVED, That effective February 5, 2017, the workweek of one Assistant City Attorney position be
and hereby is reduced from forty (40) hours/week to thirty-two (32) hours/week pursuant to the
employee’s request, and be it further
RESOLVED, That for the sole purpose of determining days worked reportable to the New York State
and Local Employees’ Retirement System, the standard workday for this position shall be established at
six and four/tenths (6.4) hours per day (thirty-two (32) hours per week).
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3. City Administration, Human Resources, and Policy
.1 Human Resources – Re-Establish the Standard Work Day for Elected and Appointed Officials
WHEREAS, the New York State Local Retirement System Regulation 315.4 requires that all
participating employers pass a Resolution for all paid elected and appointed officials, who are members
of the retirement system at the start of their new term or subsequent terms, and
WHEREAS, the Mayor and his appointed City Attorney’s new term began on January 1, 2016 and
appointed the Chief of Staff on May 1, 2016; now therefore be it
RESOLVED, That Common Council hereby re-establishes the following standard workdays for the
sole purpose of determining days worked reportable to the New York State and Local Employees’
Retirement System:
Eight (8) hour workday; Forty (40) hour workweek
Mayor
City Attorney
Chief of Staff
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3. City Administration, Human Resources, and Policy
.2 Safe Cities
WHEREAS, following the presidential election on November 8, 2016, the City of Ithaca’s Mayor and
Common Council hereby reaffirm and express the core values of our City: creating a climate of
welcome and inclusiveness, protecting and preserving the values of democracy and freedom, and respect
for human dignity and human rights, and
WHEREAS, this expression and reaffirmation of welcome and inclusiveness is made in response to
President-elect Trump’s vow to deport 11 million immigrants, specifically identifying Latino/as and
undocumented immigrants, and further establishing a registry of Muslims, and
WHEREAS, on July 10, 19851, in response to the El Salvadoran and Guatemalan refugee crisis,
Common Council declared the City of Ithaca a “Sanctuary City” for Salvadoran and Guatemalan
refugees fleeing the general conditions of persecution and pervasive violence to life and person in their
homelands, establishing it to protect and maintain the human rights for Ithaca’s citizens and for all who
come within its borders, directing that “except as otherwise provided by law, that neither the City
Administration nor any member of Common Council, or any city committee, nor any department head
or city employee, when acting in that capacity or as an agent of the City, take any action contrary to the
safety and welfare” of refugees who have gained entrance into the United States of America, including
an act which would subject the refugee to arrest by the Immigration and Naturalization Service (now
U.S. Immigration and Customs Enforcement), or of others because of their involvement in, or support
of, providing sanctuary, and
WHEREAS, on April 4, 20072, in response to a dramatic increase in enforcement of immigration laws
in New York and elsewhere, Common Council encouraged the Ithaca Police Department to continue its
practice of non-involvement in enforcement of federal immigration laws, and further requested IPD to
treat the enforcement of federal immigration laws as a function of federal law enforcement agencies,
except when specifically requested to be involved in particularized suspicion of criminal activity other
than the mere presence of an individual in the City of Ithaca, and further encouraged every effort to
maintain City of Ithaca Police Department standards to ensure humane, respectful and legally proper
treatment of all involved, in accordance with the principles described herein, and
WHEREAS, the City of Ithaca is committed in its responsibility to protect the vulnerable to the fullest
extent practicable, thereby desiring to extend protections already provided to refugees to undocumented
individuals so that all may live without fear that forcible deportation may result from everyday
interactions with City law enforcement, staff, committee members or elected officials, allowing all to
live fully and productively as members of the Ithaca community; now, therefore, be it
RESOLVED, That the Mayor and Common Council hereby direct that, except as otherwise provided by
law, no City employee, elected official, or any city committee, when acting in that capacity or as an
agent of the City, take any action which could reasonably be anticipated to subject an undocumented
individual, except undocumented individuals falling within “Priority 1” of the Homeland Security
1 City of Ithaca Common Council Minutes. July 10, 1985. pages 4-6. https://lfweb.tompkins-
co.org/WebLink/DocView.aspx?dbid=13&id=389761&page=1&cr=1
2 City of Ithaca Common Council Minutes. April 4, 2007. pages 10 -11 https://lfweb.tompkins-
co.org/weblink/13/doc/390199/Page1.aspx
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Priority Enforcement Program established in the November 20, 2014 memorandum by Secretary of
Homeland Security Jeh Charles Johnson,3 to arrest by the U.S. Immigration and Customs Enforcement,
or of others because of their involvement in, or support of the undocumented individual, and, be it
further
RESOLVED, That City departments, including health and safety law enforcement departments, are
directed to incorporate such policies into their standard training and operational procedures outlining
these protections and directing compliance by City employees, and, be it further
RESOLVED, That the City Clerk send copies of this resolution to Senators Charles Schumer and
Kirsten Gillibrand; to Congressman Tom Reed, State Senator Tom O’Mara, Governor Andrew Cuomo,
and the Tompkins County Legislature.
3United States Department of Homeland Security, Policies for the Apprehension, Detention and Removal of Undocumented
Immigrants, (Nov. 20, 2014), at p. 3
<https://www.dhs.gov/sites/default/files/publications/14_1120_memo_prosecutorial_discretion.pdf >.
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3. City Administration, Human Resources, and Policy
.3 Support of Issuing Driver’s Licenses to New York State Residents Regardless of Immigration
Status
WHEREAS, many New Yorkers are being denied access to driver’s licenses that they urgently need to
drive to work, buy groceries, take their children to school, travel to appointments, attend religious
worship, or take family members to hospitals in case of emergencies, and
WHEREAS, many New Yorkers who cannot obtain driver’s licenses because of their immigration status
live in fear that they will be arrested during a routine traffic stop, and because they do not have a
driver’s license they will be vulnerable to deportation and being separated from their families, and
WHEREAS, licensing drivers improves public safety by ensuring that everyone driving on our roads is
properly licensed, informed of our traffic laws, and is operating a registered, inspected, and insured
vehicle, and
WHEREAS, licensed drivers are more likely to stay at the scene of an accident to aid police and
emergency workers and to exchange insurance information with other affected motorists; and
WHEREAS, licensed drivers who witness crimes will be more comfortable reporting them to the police
and cooperating in investigations, and
WHEREAS, allowing immigrants to obtain a driver’s license regardless of immigration status would
mean an increase in revenue for New York State from license and registration fees; and
WHEREAS, removing immigration status barriers to driver’s licenses will reduce the number of
accidents involving uninsured motorists, leading to lower auto insurance premiums for all New Yorkers,
and
WHEREAS, there are twelve states across the United States that already provide access to licenses to all
residents, regardless of immigration status, including our neighboring states of Connecticut and
Vermont; now, therefore, be it
RESOLVED, That the Common Council expresses our collective desire for safety and security for all
of our residents and, further, our commitment to pursuing the common good by ensuring shared
resources such as roads and highways be accessed and utilized responsibly and safely, and be it further
RESOLVED, That the Common Council recognizes immigration law to be a federal concern, and be it
further
RESOLVED, That the Common Council calls upon the New York State legislature and Governor
Cuomo to promptly ensure the issuance of driver’s licenses to all New York residents, regardless of
immigration status, and be it further
RESOLVED, That the City Clerk forward a true copy of this Resolution to Governor Cuomo,
Assemblywoman Barbara Lifton, and State Senator Tom O’Mara.
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4. Finance, Budget, and Appropriations
.1 Fire – Amendment to Budget for Purchase of Fire Police Vehicle
WHEREAS, the Ithaca Fire Police is a unit of the Ithaca Fire Department comprised of members of
Neriton Fire Company No. 9, and
WHEREAS, the Ithaca Fire Police Unit responds to emergencies requiring traffic and crowd control,
and
WHEREAS, the work of the Fire Police involves the use of barricades, flares, portable traffic control
signs, scene lighting, and traffic cones, and
WHEREAS, the Ithaca Fire Department does not have a vehicle to permanently store and made
available for use for carrying traffic control equipment, and
WHEREAS, the members of the Fire Police Unit currently use their personal vehicles to transport traffic
control equipment to emergency incidents, and
WHEREAS, on May 4, 2016, the Common Council authorized by resolution to accept up to twenty
thousand dollars ($20,000) from Neriton Fire Company No. 9 to fund the a used vehicle, and
WHEREAS, the Fire Chief and the members of Neriton Fire Company No. 9 have been unable to find a
used vehicle acceptable for use as a Fire Police Vehicle, and
WHEREAS, Neriton Fire Company No. 9 has offered to fund the purchase of a new vehicle, up to
forty-one dollars ($41,000), and
WHEREAS, Neriton Fire Company No. 9 has also offered to provide funding for retrofitting, and major
repairs of the Fire Police vehicle, and
WHEREAS, the City Attorney has recommended that the Fire Police Vehicle be owned by the City of
Ithaca for it to be eligible for insurance and registration under the City of Ithaca, and
WHEREAS, the Fire Police Vehicle, when not in use, will be parked or stored on City owned property,
and
WHEREAS, the Fire Chief supports the request of Neriton Fire Company No. 9 to purchase a new
vehicle for the Fire Police Unit; now, therefore be it
RESOLVED, The Common Council of the City of Ithaca approves the acceptance of funds from
Neriton Fire Company No. 9 for the purchase of a new vehicle for the Fire Police Unit, and, be it further
RESOLVED, That Common Council hereby amends the 2017 authorized Fire Department Budget to
account for the Fire Vehicle donation as follows:
Increase Revenue Account:
A3410-2705-12250 Donations $55,000
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Increase Appropriation Account
A3410-5215-12250 Vehicles $41,000
A3410-5476-12250 Equipment Maint. $14,000
and, be it further
RESOLVED, The cost of registration, insurance, fuel and routine maintenance will be paid for out of
existing Fire Department funding, and, be it further
RESOLVED, The Common Council authorizes the purchase of a Fire Police Vehicle at a cost not to
exceed funds provided by Neriton Fire Company No. 9, and, be it further
RESOLVED, The Common Council authorizes the retrofitting and major repairs of the Fire Police
Vehicle not to exceed funding provided by Neriton Fire Company No. 9.
Common Council Meeting Minutes May 4, 2016
8.3 Ithaca Fire Department - Purchase of Fire Police Vehicle - Resolution
By Alderperson Kerslick: Seconded by Alderperson Fleming
WHEREAS, the Ithaca Fire Police is a unit of the Ithaca Fire Department comprised of
members of Neriton Fire Company No. 9; and
WHEREAS, the Ithaca Fire Police Unit responds to emergencies requiring traffic and
crowd control; and
WHEREAS, the work of the Fire Police involves the use of barricades, flares, portable
traffic control signs, scene lighting, and traffic cones; and
WHEREAS, the Ithaca Fire Department does not have a vehicle to permanently store
and make available for use for carrying traffic control equipment; and
WHEREAS, the members of the Fire Police Unit currently use their personal vehicles to
transport traffic control equipment to emergency incidents; and
WHEREAS, Neriton Fire Company No . 9 has offered to fund the purchase of a vehicle,
up to twenty thousand dollars ($20,000); and
WHEREAS, Neriton Fire Company No.9 has offered to provide funding for retrofitting,
and major repairs of the Fire Police vehicle; and
WHEREAS, the City Attorney has recommended that the Fire Police Vehicle be owned
by the City of Ithaca for it to be eligible for insurance and registration under the City of
Ithaca; and
WHEREAS, the Fire Police Vehicle, when not in use, will be parked or stored on City
owned property; and
WHEREAS, the Fire Chief supports the request of Neriton Fire Company No. 9 to
purchase a vehicle for the Fire Police Unit; now, therefore be it
RESOLVED, The Common Council of the City of Ithaca approves the acceptance of
funds from Neriton Fire Company No. 9 for the purchase of a vehicle for the Fire Police
Unit; and, be it further
RESOLVED, That the proceeds of the Fire Company No. 9 gift shall be placed in
revenue Account A341 0-2705-122050; and, be it further
RESOLVED, The funds provided by Neriton Fire Company No.9 for the purchase of a
Fire Police Vehicle shall be transferred to appropriation Account A341 0-5215-12250;
and, be it further
RESOLVED, The funds provided by Neriton Fire Company No.9 for retrofitting, and
major repairs to the Fire Police Vehicle shall be transferred to appropriation Account
A3410-5476-12250; and, be it further
RESOLVED, The cost of registration, insurance, fuel and routine maintenance will be
paid for out of existing Fire Department funding; and, be it further
RESOLVED, The Common Council authorizes the purchase of a Fire Police Vehicle at
a cost not to exceed funds provided by Neriton Fire Company No. 9; and, be it further
RESOLVED, The Common Council authorizes the retrofitting and major repairs of the
Fire Police Vehicle not to exceed funding provided by Neriton Fire Company No. 9.
Carried Unanimously (8-0)