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HomeMy WebLinkAboutMN-CA-2016-11-16CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. November 16, 2016 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (3): Fleming, Gearhart, McGonigal Mayor (1): Myrick EXCUSED: Alderpersons (1): Smith OTHERS PRESENT: Superintendent of Public Works – Thorne Chief of Staff – Cogan City Attorney – Lavine Manager of Organizational Development – Moskowitz Bridge Systems Engineer – Gebre IURA Director – Bohn INHS Executive Director – Mazzarella TC Director of Assessment – Franklin HR Director – Michell-Nunn Controller - Thayer Deputy Controller – Andrew 1. Call to Order 1.1 Agenda Review: Chairperson Mohlenhoff stated that the following agenda items will be combined and discussed together later in the meeting: 3.5 HR – Amendment to Anti-Discrimination and Anti-Harassment Policy 3.6 HR – Communication Technology Ordinance 3.7 HR – Contracts Ordinance 3.8 HR – Commons, Responsible Permit Holder Ordinance 3.9 HR – Human Rights Protection Ordinance 3.10 HR – Bias-Motivated Crimes Ordinance 3.11 HR – Licensing of Businesses and Occupations – Taxicabs 3.12 HR – Gender Identity Ordinance 1.2 Review/Approval of Minutes: Alderperson Gearhart made a motion to approve the minutes from the October 19, 2016 meeting of the City Administration Committee. Seconded by Alderperson Fleming. Motion carried unanimously. 1.3 Statements from the Public. None. 1.4 Statements from Employees. None. City Administration Committee Meeting November 16, 2016 Page 2 1.5 Council Response. None. 2. Consent Agenda Items 2.1 GIAC – Amendment to Roster Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. WHEREAS, the Greater Ithaca Activities Center (GIAC) has proposed to add one (1) full time (35- hours) GIAC Program Leader to the roster, and WHEREAS, this position will provide an opportunity for internal promotion for qualifying GIAC Program Assistants, and WHEREAS, the work performed by this positions will support GIAC programming effectively, and WHEREAS, GIAC’s 2016 budget as approved has funding to support this position, and WHEREAS, no additional funds are being requested for this position, now, therefore, be it RESOLVED, that the Personnel Roster of GIAC shall be amended as follows: Add – One (1) GIAC Program Leader Position (35-hours) and be it further, RESOLVED, That while the additional position is filled via promotion, the 1 GIAC Program Assistant position shall remain vacant, and be it further RESOLVED, That said roster amendment will be made within the existing funds of the 2016 authorized GIAC budget. A vote on the resolution resulted as follows: Passed unanimously. 2.2 Finance – Authorization to Cover Red Accounts Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. RESOLVED, That the City Controller be empowered to make transfers within the 2016 Budget appropriations, as needed, for the remainder of the 2016 Fiscal Year. A vote on the resolution resulted as follows: Passed unanimously. 2.3 Finance – Release of Funds from Contingency Account Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. City Administration Committee Meeting November 16, 2016 Page 3 WHEREAS, as part of the 2016 Budget, funds were placed in Restricted Contingency to fund the Outreach Coordinator Program through Family and Children’s Services for $10,000 and to fund the Grant Lobbyist activity of Sustainable Strategies for $20,000, and WHEREAS, funds are being expended for both services in 2016 and need to be transferred to cover the costs; now, therefore, be it RESOLVED, That Common Council hereby transfers $30,000 from Account A1990 Restricted Contingency to the following accounts: A8020-5345 Planning Contracts $20,000, to fund Sustainable Strategies A1210-5435 Mayor Contracts $10,000, to fund Outreach Coordinator A vote on the resolution resulted as follows: Passed unanimously. 2.4 Finance – Request to Amend 2016 Budget Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. WHEREAS, during 2106, City of Ithaca departments have received revenue from various unanticipated sources including reimbursements, grants and donations that need to be accounted for in the 2016 budget, and WHEREAS, the reimbursement total $36,312 as follows: Tompkins County Celebration Grant $15,600 Insurance Recovery $17,712 Donations $1,000 Reimbursements $2,000 now, therefore, be it RESOLVED, That Common Council hereby amends the 2016 authorized budget as follows to account for said receipts and related expenditures of funds: Increase Revenue Accounts: A1012-2379 Community Celebrations $15,600 A3120-2705 Police – Donations $1,000 A3120-2665 Police – Sale of Equipment $2,000 A3410-2680 Fire – Insurance Recovery $17,712 $36,312 Increase Appropriations Accounts: A1012-5435 Community Celebrations $15,600 A3120-5425 Police – Donations $1,000 A3120-5476-5001 Police – Sale of Equipment $2,000 City Administration Committee Meeting November 16, 2016 Page 4 A3410-5476-12250 Fire – Insurance Recovery $17,712 $36,312 A vote on the resolution resulted as follows: Passed unanimously. 3. City Administration, Human Resources, and Policy 3.1 DPW – Amendment to Roster Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. WHEREAS, the Department of Public Works has been reconfiguring its Administrative and Financial staffing responsibilities to reflect changes in the overall operations of the Department, and WHEREAS, the DPW has recently conducted interviews and hired one candidate to fill a funded, vacant Financial Management Assistant position, and due to reorganization, has found the need to hire a second Financial Management Assistant, and WHEREAS, the recent interviews for Financial Management Assistant yielded several qualified candidates, and WHEREAS, there is currently a full-time funded, vacant Administrative Assistant position and a half- time funded, vacant Financial Management Assistant position in DPW, and WHEREAS, DPW has extended a full-time offer to a second qualified candidate under the half-time Financial Management Assistant position, with the remaining half-time funded as a seasonal employee, and WHEREAS, DPW desires to add this Financial Management Assistant position to the roster replacing the vacant Administrative Assistant position: now therefore be it RESOLVED, That the Personnel Roster of the Department of Public Works shall be amended as follows: Add: One (1) Financial Management Assistant Position (40 hours) Delete: One (1) Administrative Assistant Position (40 hours) and be it further RESOLVED, That the second Financial Management Assistant currently working as a half-time permanent employee and half-time seasonal employee be granted full-time benefits retroactive to the date of hire, and be it further RESOLVED, That for the sole purpose of determining days worked reportable to the New York State and Local Employees Retirement System the standard workday for this position shall be established at eight (8) hours per day (forty (40) hours per week), and be it further City Administration Committee Meeting November 16, 2016 Page 5 RESOLVED, That the funding for this change shall be derived from existing funds within the Department of Public Works budget, and RESOLVED, That the City Controller is authorized as necessary to move DPW funding between the General, Water and Sewer Funds to account for said roster amendments. A vote on the resolution resulted as follows: Passed unanimously. 3.2 DPW – Amendment to Roster Moved by Alderperson McGonigal. Seconded by Alderperson Gearhart. WHEREAS, the Streets and Facilities Division of the Department of Public Works is anticipating the retirements of two senior personnel over the next few years, and WHEREAS, the Streets and Facilities Division needs to plan for succession of these two key personnel, and would like to create a senior position to work closely with the Assistant Superintendent and Street Supervisor over the next few years to help with the transition once the retirements take place, and WHEREAS, the qualifications for the position to help with this upcoming transition will require significant background in roadway and other civil construction projects, and WHEREAS, the Ithaca Civil Service Commission established the newly created classification of Construction Engineer at their October 26, 2016 meeting, now therefore be it RESOLVED, That the Personnel Roster of the Streets and Facilities Division of the Department of Public Works shall be amended as follows: Add: One (1) Construction Engineer Position (40 hours) Delete: One (1) Assistant Civil Engineer Position (40 hours) and be it further RESOLVED, That the position of Construction Engineer shall be assigned to the City Executive Association Unit at salary grade A, and be it further RESOLVED, That for the sole purpose of determining days worked reportable to the New York State and Local Employees Retirement System the standard workday for this position shall be established at eight (8) hours per day (forty (40) hours per week), and, be it further RESOLVED, that the funding for this change shall be derived from existing funds within the Department of Public Works budget. A vote on the resolution resulted as follows: Passed unanimously. City Administration Committee Meeting November 16, 2016 Page 6 3.3 DPW – Reallocation of Position Moved by Alderperson Gearhart. Seconded by Alderperson Fleming. WHEREAS, the Building Maintenance and Solid Waste Supervisor requested a review of his position pursuant to the terms of the City Executive Association labor contract, and WHEREAS, the review determined that a permanent and material growth in the position’s responsibilities has occurred since the position was last evaluated in June 2001, and WHEREAS, the Human Resources Department reviewed the point factor evaluation of the Building Maintenance and Solid Waste Supervisor position and determined that the growth in responsibilities merits an increased point factor rating, which results in the reallocation of the position to a higher salary grade; now, therefore, be it RESOLVED, That the position of Building Maintenance and Solid Waste Supervisor be reallocated from Grade C, to Grade A, of the City Executive Association Compensation Plan, and be it further RESOLVED, That funding in the amount of $6,029 to cover this salary increase retroactive to January 21, 2016, shall be derived from Account #A1620. A vote on the resolution resulted as follows: Passed unanimously. 3.4 DPW – Food Scraps Drop Off at Cass Park Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. WHEREAS, Tompkins County Solid Waste will no longer be supporting the food scrap curbside pickup program on West Hill, and has requested a pilot food scrap drop off location in Cass Park for convenience to the West Hill neighborhood, and WHEREAS, several food scrap drop off locations are currently in existence throughout Tompkins County and the City of Ithaca, and have been very successful, and WHEREAS, the proposed food scrap drop off for Cass Park will be a mobile unit, on-site and operating only on Thursdays from 3:00 p.m. to 6:00 p.m. in the parking lot of the Cass Park Ice Rink for a trial period of one-year, and WHEREAS, Tompkins County Solid Waste has been working with Cass Park staff to determine the best location for the mobile food scraps drop off facility, and WHEREAS, the Board of Public Works unanimously supported the mobile food scraps drop off location in Cass Park at the October 24, 2016, BPW meeting; now, therefore, be it City Administration Committee Meeting November 16, 2016 Page 7 RESOLVED, That Common Council approves the mobile food scrap drop off location and operation at Cass Park for a period of one year, beginning January 5, 2017, and will re-evaluate authorization to continue operation beyond the one-year trial period in September 2017. A vote on the resolution resulted as follows: Passed unanimously. 3.5- HR: Amendment to Anti-Discrimination and Anti-Harassment Policy; Communication Technology -3.12 Ordinance; Contracts Ordinance; Commons, Responsible Permit Holder Ordinance; Human Rights Protection Ordinance; Bias-Motivated Crimes Ordinance; Licensing of Businesses and Occupations – Taxicabs; Gender Identity Ordinance These agenda items were combined and were for discussion only. Chairperson Mohlenhoff gave some background information on what language was being updated in the Code and why. Ms. Mohlenhoff explained that the Ordinances contained outdated language when it made reference to the word “gender”. HR Director Michell-Nunn and Chief of Staff Cogan found other City documents with outdated or conflicting language in reference to gender. To be more inclusive, the City will add the wording “gender identity and expression” in the documents containing the word “gender”. The Committee discussed whether or not other words should be included since the language is being updated and inclusive (e.g. weight, sex; etc.). HR Director Michell-Nunn will check with experts in this area to determine what wording should be used. The revised documents and ordinances will be put on the agenda for the December meeting of the City Administration Committee. If updates are needed to the language in the Charter, it will be handled by the City Attorney’s Office. 4. Finance, Budget and Appropriations 4.1 DPW - Authorization to Execute Contract with DoS for Local Flood Hazard Analysis Moved by Alderperson McGonigal. Seconded by Alderperson Fleming. WHEREAS, Common Council established Capital Project (CP) #806 in the 2015 City of Ithaca budget in the amount of $153,000, for the purpose of performing Drainage and Dredging studies, and WHEREAS, the Superintendent of Public Works applied for, and was awarded, a Local Waterfront Revitalization Project (LWRP) grant in the amount of $150,000 to be used in conjunction with matching funds from CP #806, and WHEREAS, the Department of State has recently issued an unexecuted contract for the City of Ithaca to enter into a Master Contract with the State of New York to receive the matching funds, and one of the requirements to enter such contract is an “Authorizing Resolution”, now therefore be it RESOLVED, That Common Council authorizes the City of Ithaca to execute a Master Contract with the State of New York, for Contract #C1000677 “Local Flood Hazard Analysis” in the total amount of City Administration Committee Meeting November 16, 2016 Page 8 $303,000 with $153,000 coming from CP #806 and $150,000 to be reimbursed from the Department of State, and be it further RESOLVED, That Common Council hereby amends Capital Project #806 City Drainage and Dredging study in the amount not to exceed $150,000 for a total project authorization of $303,000 for the purposes of accounting for said state grant. A vote on the resolution resulted as follows: Passed unanimously. 4.2 DPW – Authorization to Amend CP #818 Moved by Alderperson Gearhart. Seconded by Alderperson Fleming. WHEREAS, a project for the rehabilitation of the Stewart Avenue Bridge over Cascadilla Creek, P.I.N. 3755.94 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-Federal funds, and WHEREAS, on March 4, 2015, Common Council authorized the City of Ithaca to pay in the first instance 100% of the Federal and non-Federal share of the costs of Scoping, Preliminary Design and Detailed Design, and WHEREAS, the sum of $80,000 has been appropriated from Capital Project #818 and made available to cover the cost of participation in the above phases of the project, and WHEREAS, as part of the approved 2017 budget, Common Council authorized $27,000 additional funding to cover Project administration cost, and WHEREAS, on October 21, 2016, additional $923,000 (80% Federal,15% State and 5% City share) Project funding made available by New York State Department of Transportation for Construction and Construction Inspection Phases, and WHEREAS, the amended project budget is projected to be $1,030,000, and WHEREAS, this Project constitutes a reconstruction of facility in-kind on the same site as well as maintenance or repair involving no substantial change in an existing facility, and is therefore a Type II action under the National Environmental Policy Act (NEPA) Regulation and in accordance with 6 NYCRR Part 617 requiring no environmental review; now, therefore, be it RESOLVED, That the City of Ithaca Common Council amends the Capital Project budget authorizations for the Project by the sum of $950,000 (which includes $27,000 authorized in 2017 Capital Project Budget and the $923,000 covered in the supplemental agreement from New York State Department of Transportation [NYSDOT] ) for a total project cost not to exceed $1,030,000, and be it further City Administration Committee Meeting November 16, 2016 Page 9 RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 7.5% of said portion, currently estimated at $77,150 of the $1,030,000 authorized for this project, and be it further RESOLVED, That in the event the full Federal and non-Federal share costs of the project exceeds the amount appropriated above, Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and be it further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements on behalf of the City of Ithaca with the NYSDOT in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, That the Superintendent of Public Works be and is hereby authorized to administer the above project, and, be it further RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and be it further RESOLVED, That this Resolution shall take effect immediately. A vote on the resolution resulted as follows: Passed unanimously. 4.3 DPW – Authorization to Amend CP #802 Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. WHEREAS, Cascadilla Creekway Project, P.I.N. 3950.58 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-Federal funds; and WHEREAS, the Project includes the following four infrastructure components (Cascadilla Avenue enhancement; railing replacement along Cascadilla Creek; Sears Street Pedestrian Bridge Replacement; and intersection improvement at Cascadilla Ave /N Cayuga Street, and WHEREAS, this Project constitutes a reconstruction of facility in-kind on the same site as well as maintenance or repair involving no substantial change in an existing facility, and is therefore a Type II action under the National Environmental Policy Act (NEPA) Regulation and in accordance with 6 NYCRR Part 617 requiring no environmental review, and City Administration Committee Meeting November 16, 2016 Page 10 WHEREAS, on June 4, 2014,Common Council authorized the City of Ithaca to pay in the first instance 100% of the Federal and non-Federal share of the costs of all work for the Project, and WHEREAS, the sum of $750,000 has been appropriated from Capital Project #802 and made available to cover the cost of the Project with the understanding that the cost to the City would be 20% or $150,000,and WHEREAS, as part of the approved 2017 budget, Common Council authorized additional $90,000 funding for the Project, and WHEREAS, on September 12, 2016, Dormitory Authority of New York State (DASNY) awarded the City additional $250,000 funding to cover additional Project cost as part of a reimbursement program with no local match, and WHEREAS, the current and proposed project budget are outlined as follows: Authorization Total Project Budget City of Ithaca Share FHWA Share DASNY Current $750,000 $150,000 $600,000 $0 Proposed $1,090,000 $240,000 $600,000 $250,000 Increase $340,000 $90,000 $0 $250,000 now, therefore, be it RESOLVED, That, Common Council hereby approves an increase of Capital Project #802 by an amount not to exceed $340,000, which includes $90,000 in the 2017 Capital Project budget and the funding in the first instance for $250,000 of DASNY funds, for a total project authorization of $1,090,000, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 22% of said portion, currently estimated at $240,000 of the $1,090,000 authorized for this portion of the project, and be it further RESOLVED, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation thereof, and it is further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements on behalf of the City of Ithaca with the NYSDOT and the DASNY in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further City Administration Committee Meeting November 16, 2016 Page 11 RESOLVED, That the Superintendent of Public Works be and is hereby authorized to administer the above project, and, be it further RESOLVED, That a certified copy of this resolution be filed by attaching it to any necessary Agreements in connection with the Project, and it is further RESOLVED, This Resolution shall take effect immediately. A vote on the resolution resulted as follows: Passed unanimously. 4.4 DPW – Authorization to Amend CP #791 Moved by Alderperson McGonigal. Seconded by Alderperson Fleming. WHEREAS, a project for the rehabilitation of the Lake Street Bridge Over Fall Creek, P.I.N. 375534 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-Federal funds, and WHEREAS, On September 4, 2013, Common Council authorized $1,464,250 to cover the cost of the total Project, and WHEREAS, On December 1st, 2014, the Board of Public Works unanimously authorized Staff to undertake Enhancement of Ithaca Falls Public Area (“the Enhancement”) as part of the Project, and WHEREAS, On February 5, 2015, Common Council approved an increase of CP #791 by an amount not to exceed $30,000 to cover the design phase of the Enhancement for a total project authorization of $1,494,250, and WHEREAS, On December 2, 2015, Common Council approved an increase of CP #791 by an amount not to exceed $229,750 which included $169,000 for Enhancement construction and $60,750 for the Project with an understanding that $60,750 would likely eligible for federal and state reimbursement up to 95% of that amount ($57,000), and WHEREAS, On September 30, 2016 ,New York State Department of Transportation has provided a supplemental agreement for the Project that provides $19,927 more than the $60,750 that was considered on December 2, 2015, and WHEREAS, both the $60,750 and the $19,927 will be eligible for Federal (80%) and State (15%) reimbursement, and WHEREAS, the current and proposed project costs are outlined as follows: Authorization Total Project Cost City of Ithaca Share NY State Share FHWA Share Other Funding Sources (For Park Enhancement) City Administration Committee Meeting November 16, 2016 Page 12 Current $1,724,000 $106,250 $228,750 $1,220,000 $169,000 Proposed $1,743,927 $107,246 $231,739 $1,235,942 $169,000 Increase $19,927 $996 $2,989 $15,942 $0 now, therefore, be it RESOLVED, That, Common Council here by approves an increase of Capital Project #791 by an amount not to exceed $19,927, for a total project authorization of $ 1,743,927, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 6% of said portion, currently estimated at $107,246 of the $1,743,927 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further RESOLVED, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and it is further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further RESOLVED, This Resolution shall take effect immediately, and be it further RESOLVED, That the Superintendent of Public Works be and is hereby authorized to administer the above project. A vote on the resolution resulted as follows: Passed unanimously. 4.5 Attorney – MOU with Cornell for Funding and Performance of Forest Home Drive Project Moved by Alderperson Gearhart. Seconded by Alderperson Fleming. WHEREAS, in September 2015, the City closed Forest Home Drive to vehicular access from Thurston Avenue to the service drive of Olin Laboratory due to the deteriorating condition of the gorge wall and structural impact of such on the roadway; and City Administration Committee Meeting November 16, 2016 Page 13 WHEREAS, the closure of the above described portion of Forest Home Drive has resulted in restricting access to portions of the Cornell University campus, namely its Human Ecology Building and parking garage, and impeding circulation of campus traffic; and WHEREAS, Cornell University previously set aside $800,000 to support the reconstruction of Stewart Avenue; and WHEREAS, Cornell University is now offering to reallocate such funds for the Forest Home Drive project in the form of a one-time grant in an amount up to $800,000 to enable the City to stabilize the underlying structural issues and reconstruct Forest Home Drive, reconfigure and improve drainage to prevent erosion, re-route and/or stabilize the utility lines running from Forest Home Drive under Thurston Avenue Bridge, and stabilize and reconstruct the retaining wall and sidewalk along Forest Home Drive; and WHEREAS, such grant will be distributed upon execution of a memorandum of understanding with Cornell University concerning the scope and terms and conditions of the project; and WHEREAS, City staff is supportive of entering into a memorandum of understanding with Cornell and receiving such funds to perform the work; now, therefore, be it RESOLVED, That Common Council authorizes the City to accept the grant and, upon the advice of the City Attorney and Superintendent of Public Works, the Mayor to execute a memorandum of understanding with Cornell University to govern the transfer of the funds and the scope, terms and conditions of the work, and be it further RESOLVED, That, in accordance with the executed memorandum of understanding, the funds received from Cornell University shall be deposited in Capital Project Number 778 for the Forest Home Drive Project and be used to perform the work. A vote on the resolution resulted as follows: Passed unanimously. 4.6 IURA – Local Law to Adopt a Restricted Sale Price Exemption for Housing Trust Homes under NYS Real Property Tax Law Section 467-j Moved by Alderperson Fleming. Seconded by Alderperson Gearhart. Local Law No. ____-2016 A local law entitled the “City of Ithaca Local Law to Adopt a Restricted Sale Price Exemption for Housing Trust Homes under NYS Real Property Tax Law Section 467-j” WHEREAS, there is a demonstrable and critical shortage of affordable housing within the City of Ithaca and Tompkins County; and WHEREAS, on May 4, 2016, the Common Council adopted a resolution urging the New York State Legislature to amend the Real Property Tax Law to authorize taxing jurisdictions to grant a partial tax City Administration Committee Meeting November 16, 2016 Page 14 exemption so that an owner-occupied, affordable home subject to a ground lease or deed restriction which restricts the resale price of the property for at least 30 years incur a property tax bill similar to residential properties with similar resale values, and WHEREAS, Assemblywoman Barbara Lifton and Senator O’Mara introduced such legislation that was enacted into law as Section 467-j of Real Property Tax Law on September 29, 2016, which authorizes local taxing jurisdictions in Tompkins County, such as the City of Ithaca, to adopt such exemption to support affordable, owner-occupied housing following adoption of a local law by the County, and WHEREAS, Tompkins County adopted a local law enacting Section 467-j of Real Property Tax Law on November 1, 2016, and WHEREAS, to the extent this constitutes an action as defined by the State and City Environmental Quality Review, it is a Type II action under §176-5(C)(26) and (8) of the City of Ithaca Environmental Quality Review Ordinance and is therefore not subject to further environmental review, and WHEREAS, pursuant to Municipal Home Rule Law Section 10(1)(ii)(a)(8) and (9) the City of Ithaca is authorized to adopt a local law relating to the levy, administration and collection of local taxes authorized by the legislature and of assessments for local improvements; now, therefore, BE IT ENACTED by the Common Council of the City of Ithaca as follows: Section 1. The City of Ithaca seeks to preserve and expand the amount of affordable, owner-occupied housing throughout the City. Section 2. The exemption authorized by Section 467-j of the Real Property Tax Law is hereby adopted. Section 3. This Local Law shall take effect immediately upon filing with the Secretary of State and shall be applicable for all assessments rolls filed after this date. A vote on the resolution resulted as follows: Passed unanimously. 5. Committee Working Group Alderperson Gearhart and Chairperson Mohlenhoff reported that the survey was distributed to the chairs of the Boards/Committees to review at its meeting in October or November. Once the completed survey is returned, responses will be compiled. A brainstorming/visioning session is scheduled for December 1, 2016, from 6:00 p.m. to 8:00 p.m. At this meeting, they will have more discussion on the purpose behind the restructuring of the Boards/Committees and what the restructure would look like. 6. Meeting Wrap-up 6.1 Announcements City Administration Committee Meeting November 16, 2016 Page 15 Law Enforcement Shared Services: City Attorney Lavine gave an update on this item. A study is being conducted to determine the feasibility of combining the City of Ithaca Police Department with the Tompkins County Sheriff’s Office. A search was conducted, proposals were received and a consultant was selected to conduct the study. Tompkins County will be the municipality to contract with the consultant. A grant for $50,000 was received from NYS Department of State to use toward conducting the study. If the cost exceeds $50,000, the Shared Services Committee would request equal funds from both legislative bodies. The study is slated to be completed by early summer with a presentation to be given to the County and the City. 6.2 Next Meeting Date: December 16, 2016. 6.3 Review, Agenda Items for Next Meeting. None. 6.4 Adjourn: With no further business and on a motion by Alderperson Fleming, the meeting was adjourned at 8:00 p.m.