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HomeMy WebLinkAbout11-28-16 Board of Public Works Meeting AgendaDATE: November 28, 2016 BPW MeetingTIME: 4:45 pm LOCATION: 3rd Floor, Board of Public Works City Hall, Council Chambers 108 E. Green St., Ithaca AGENDA Time Topic Voting? Presenter(s) Allowed 1. Call to Order/Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. New Project Presentation A. Bronze Level Bicycle Friendly Community Award Yes Dir. of Eng. Logue 15 min. The League of American Bicyclists has awarded the City of Ithaca this award. Staff will present information about the award. 4. Communications and Hearings from Persons No Public 5-15 Before the Board min. 5. Response to the Public No Commissioners 6. Administration & Communications A. Approval of Minutes Yes Mayor Myrick 5 min. 1. July 13, 2015 2. August 10, 2015 7. Reports No Various 15 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 8. Buildings, Properties, Refuse & Transit B. Request to Install Telecommunication Conduit Yes Supt. Thorne 5 min. within the Commons Telecommunication System Space — Resolution Per the Board's discussion, the resolution is provided for approval. 9. Highways, Streets & Sidewalks A. Award of Professional Services Contract for East Yes Dir. of Eng. Logue 5 min. State Street Retaining Wall — Capital Project 833 — Proposed Resolution 10. Parking & Traffic A. 2017 Parking Rates — Resolution Yes Dir. of Parking Nagy 10 min. The resolution has been updated and now includes a memo explaining the requested changes to the garage rates. 11. Creeks, Bridges & Parks 12. Water & Sewer 13. Discussion Items A. Floral Avenue Community Garden Update No Chrys Gardener 15 min. Chrys will provide an update on the garden and discuss the possibility of constructing a small pavilion on site for harvesting rainwater. B. Proposal for a Mobile Community Garden on No Chrys Gardener 15 min. North Titus Avenue T Time Allowed Chrys has submitted a proposal to begin a mobile community garden using milk crates located at the dead end traffic circle on North Titus Avenue. This location may not be the best because the traffic circle is currently only big enough for a fire truck or snow plow to turn around. Adding milk crates to the traffic circle will make the area more compact and difficult for the large vehicles. 14. New Business 15. Adjournment Page 2 No Yes CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE OF T14E CITY ENGINEER Telephone: 607/274-6530 Fax: 74-6587 To: Board of Public Works From: Tim Logue, Director of Engineering Date: November 21, 2016 Re: Bronze Level Bicycle Friendly Community Award I'm quite pleased to announce that the City of Ithaca has been awarded a Bicycle Friendly Community award at the Bronze level from the League of American Bicyclists. This was announced nationally last week and Ithaca now becomes one of 300 Bronze communities across the country and only the fourth Bicycle Friendly Community in New York State, after Buffalo (Bronze), Rochester (Bronze) and New York City (Silver). We will make a short presentation at your next meeting on November 28th to present the award and to explain its significance. Attached are two items from the League of American Bicyclists: 1) a "scorecard" for Ithaca showing how we measured against their criteria and against a typical Silver award; and 2) an infographic of the building blocks of a Bicycle Friendly Community. You can see that the designation evaluates the 5 "E"s - engineering, enforcement, education, evaluation and encouragement (it does not include Equity, which is sometimes considered the sixth "E"). The scorecard does not address all of these categories, but we expect to get a more in-depth explanation of the ranking later this winter. I think we should both be proud to achieve the Bronze level and set our sights on Silver. We've worked very hard over the past decade to build trails, bike lanes and the bike boulevard; to increase the amount of bike parking on and off street; to sponsor a Safe Routes to School education effort; and to support Streets Alive! to encourage young, new or returning bicyclists. The scorecard also names some key steps to achieving Silver status. The first recommendation is to adopt a new Bicycle Master Plan. We have an excellent sidewalk program that allows us to address many of the needs of people walking and wheeling around Ithaca. Our community also boasts the best transit agency for its size in North America. As we look to address the transportation and related goals of the City's Comprehensive Plan, planning for people on bicycles is one of our next big steps. I think the Bicycle Friendly Community program makes for a great framework for this effort. Opportunity Employer with a commitment to workforce 0 10 BUILDING BLOCKS OF A BICYCLE FRIENDLY COMMUNITY High Speed Roads with Bike Facilities Total Bicycle Network Mileage to Total Road Network Mileage Bicycle Education in Schools Share of Transportation Budget Spent on Bicycling Bike Month and Bike to Work Events Active Bicycle Advocacy Group 47% 51% GOOD 14% CATEGORY SCORES 0% ENGINEERING Big& network, mrd mnnectiriay EDUCATION 43% 110torist azrmrness mrd bigvling skills ENCOURAGEMENT ACCEPTABLE 3lainstreamingbicychngcrduoe ENFORCEMENT Promoting safety rand protecting bicyclistr'rights UNKNOWN EVALUATION & PLANNING ,Setting tmgrets and having a plan VERY GOOD ACCEPTABLE YES YES KEY OUTCOMES MEETS EVERY MEETS Active Bicycle Advisory Committee AT LEAST TWO MONTHS MONTHLY Bicycle -Friendly Laws & Ordinances Bike Plan is Current and is Being Implemented Bike Program Staff to Population AVERAGE ACCEPTABLE YES NO 1 PER 89K 1 PER 103 K �p KEY STEPS TO SIL Adopt a new Bicycle Master Plan. The current bicycle master plan was adopted in 1997. There have been many advances in bicycle planning since that time such as the publication of NACTO Design Guides, the creation of traffic stress methodologies for network planning, the availability of continouous electronic counters, and the proliferation of bike share systems. An update to your Bicycle Master Plan should take advantage of the best practices that have arisen since 1997 and set the stage for continued improvements in Ithaca. The process of adopting a new plan would also be an excellent time to coordinate planning with Cornell University, Ithaca College, local transit agencies, and other entities that have a significant impact on the transportation network in Ithaca. Adopt a Complete Streets policy and offer implementation guidance. A Complete Streets policy should prompt the community to consider lane and/or road diets when repaving or otherwise doing major maintenance RIDERSHIP Percentage ofCommuterx echo bike SAFETY MEASURES CRASHES Canrher per rok bicycle coanmrrterc SAFETY MEASURES FATALITIES Fatalities per rok hicycle commuter, 4/io 3/,o 3/to 2/io 4/to 2.8% 1.8% 498 771 8 0 LVER N I7 A' on roadways. Striping bicycle lanes as part of repaving operations can save 40% of the cost of adding a bicycle lane. Increase the amount of staff time spent on improving conditions for people who bike and walk. Develop outreach methods that specifically target families, women, seniors, and low-income communities in addition to general non -targeted outreach and media campaigns that discuss current and new bicycle facilities, safe driver and bicyclist behavior, and events related to walking and biking. Bicycle -safety education should be a routine part of education, for students of all ages, and schools and the surrounding neighborhoods should be particularly safe and convenient for biking and walking. Work with local bicycle groups and interested parents to expand and improve. the Safe Routes to School program to all schools. = SETTING THE STANDARD MAKING PROGRESS GETTING STARTED I XX k RIDERSHIP ,,able commuting KEY OUTCOMES CRASHES 6ATA1111ES diet -tole, produced by THE LEAGUE OF AMERICAN BICYCLISTS W W W.BIKELEAGUEARG Dergned by Language Dept There's no single route to becoming a Bicycle Friendly Community. In fact, the beauty of the BFC program is the recognition that no two communities are the same and each can capitalize on its own unique strengths to make biking better. But, over the past decade, we've pored through nearly 600 V applications and identified the key benchmarks that define the BFC award levels. Here's a glimpse at PMMV 1PUTIMUM POOLO VS10i Nt[ the average performance of the BFCs in important categories, like ridership, safety and education. 8A. Reguest to Install Telecommunication Conduit within the Commons Telecommunication System Space — Proposed Resolution WHEREAS, as part of the Commons Project, the City installed a comprehensive structure to facilitate installation of telecommunications equipment by multiple providers; and WHEREAS, Ithaca Renting Company (hereafter, "Applicant") has submitted a request to occupy conduit space in the new telecommunication conduit system installed as part of the Commons rebuild project; and WHEREAS, Applicant has requested permission to place fiber optic cable and associated splice cases within the Commons telecom space as shown in the diagram attached here as Exhibit A; and WHEREAS, City staff is supportive of this use of the Commons' telecom system space and on October 26, 2015, the Board of Public of Works set a base license fee schedule; and WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public works uses or needs, now therefore be it RESOLVED, The Board of Public Works hereby grants Applicant permission to install fiber optic cable and associated splice cases subject to the following: 1) Applicant shall provide bonding or other sufficient security in an amount that the Superintendent deems appropriate to compensate the City for damage to its property during the course of installation and in the event the City must effect removal of the equipment 2) Applicant shall submit its final installation plan for Superintendent of Public Works' prior to installation 3) Applicant agrees to, and shall execute an agreement with the City for continued use of the telecom system space as authorized by Board of Public Works. Page 3 9A. Award of Professional Services Contract for East State Street Retaining Wall — Capital Proiect 833 — Proposed Resolution WHEREAS, professional services proposals were received on July 28, 2016 for the East State Street Retaining Wall project (CP 833, PIN 375616), and WHEREAS, staff has reviewed the seven proposals received and made recommendations for award, and WHEREAS, engineering studies and designs are a Type II action requiring no further review under the State Environmental Quality Review Act and the City Environmental Quality Review Ordinance, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the professional services contract for the East State Street Retaining Wall project (CP 833, PIN 375616) to Erdman Anthony and Associates, of Rochester, New York, for an amount not to exceed $408,000, and be it further, RESOLVED, That the Superintendent of Public Works for the City of Ithaca be hereby authorized to enter into said contracts under the usual terms and conditions. Page 4 To: From: Date: Re: CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6587 Board of Public Works Tim Logue, Director of Engineering November 22, 2016 Contract Award for Professional Services East State Street Retaining Wall, (CP# 833) Please find enclosed a proposed resolution to award a professional services contract to Erdmand Anthony and Associates for the East State Street Retaining Wall Project, (PIN 375616). The project will look to rehabilitate or replace the very large retaining wall that holds up portions of the 400 block of East State/MLK Jr Street on the south side of the street (just up the hill from the History Center). The project is federal -aid project with 80% of project costs reimbursed by federal funds, 15% of the project costs reimbursed by state funds and 5% of project costs covered by the City of Ithaca. The project was advertised to 15 pre -qualified firms and we received 7 proposals. A three person staff group (Addisu, Kent and myself) selected Erdman Anthony and Associates based on their expression of interest. I have worked with Erdman Anthony to define a task list (scope of services) and the fee for the project. I am comfortable with what we have worked out and am ready to recommend that you award the contract to Erdman Anthony and Associates in an amount not to exceed $408,000. Please feel free to contact me if you have any questions about the contract or about the consultant selection process. You can reach me directly at 274-6535 or TLogge@cityofithca.org. Thank you. Equal Opportunity Employer with 10A. 2017 Parkins Rates - Resolution WHEREAS, the Board of Public Works has considered the proposed 2017 rates for municipal parking facilities in order to meet the adopted 2017 budget revenue projection, and WHEREAS, the following chart contains the entire rate structure for all rates within the City for 2017, and RESOLVED, That the Board of Public Works hereby adopts the proposed 2017 parking rates as follows in the attached table; and, be it further, RESOLVED, That all rates shall go into effect January 1, 2017, and shall remain until the Board of Public Works directs otherwise. Monthly Permits Actual 2016 Rates Effective 1/1/16 Proposed 2017 Rates Effective 1/1/17 Amount Changed Seneca, Garage, Day and Night All Levels, Full Access $85.00/mo $96.00/mo 13% increase All Levels, Full Access (24/7) $96.00/mo $96.00/mo No Change 0.81% increase CPI Contract with Hotel' $56.00/mo $56.45/mo 0.81% increase CPI 12% Increase Contract with Cascade Plaza, LLC $96.00/mo $96.00/mo No Change 12% Increase Worker's Special (M -F/10 hrs/day, 210 hrs/mo) $78.00/mo $78.00/mo No Change 12% Increase Part time Special (24/7, 105 hrs/mo) $67.00/mo $67.00/mo No Change 21 % Increase Overnight Only Special (5 m-8am) $46.00/mo $46.00/mo No Change Primo Part time Special (24/7, 68 hrs/mo) $42.00/mo $46.00/mo 9.5% increase Green Street Garage, Day and Night All Levels, including long-term storage $67.00/mo All Levels, Full Access $85.00/mo $96.00/mo 13% increase Contract with Cascade Plaza, LLC2 $55.18/mo $55.63/ mo 0.81% increase CPI $49.06/mo Worker's Special (M -F/10 hrs/day, 210 hrs/mo) $69.50/ mo $78.00/mo 12% Increase $67.00/ mo Part time Special (24/7, 105 hrs/mo) $60.00/ mo $67.00/mo 12% Increase $123.00/mo Overnight Only Special (5pm-8am) $41.00/ mo $46.00/mo 12% Increase Primo Part time Special (24/7, 68 hrs/mo) $38.00/mo $46.00/mo 21 % Increase Cayuga Street Garage, Day and Night All Levels, including long-term storage $67.00/mo $69.00/mo 3% increase Worker's Special (M -F/10 hrs/day, 210 hrs/mo) $56.00/mo New option Contract Cornell Rate $49.06/mo $49.46/mo 0.81% increase CPI Contract with County (Library)3 $67.00/ mo $69.00/ mo 3% e Premium Area Rates $123.00/mo $123.00/mo Main No ge Page 5 Dryden Road Garage Proposed Proposed 2017 Rates Effective 1/1/17 July 1, 2017 2017 Rates Full Access 24/7) $159.00/mo $164.00/mo 3% increase Weekly Rates 1/1/16 Worker's Special 210 hrs/mo) $129.00/mo $133.00/mo 3% Increase No Change Part time Special 24/7, 105 hrs/mo) $70.00/mo $72.00/mo 3% Increase $51.00 Overnight Only Special (M-F/6pm-9am/ Free Weekends) $129.00/mo $133.00/mo 3% Increase Primo Part time Special (24/7, 68 hrs/mo) $46.00/mo $47.00/mo 2% Increase Other Non -Meter Permit Parkin Contract with County (DSS)3 I $50.00/mo I $51.00/mo 1 2% increase Actual Proposed Proposed 2017 Rates Effective 1/1/17 2016 Rates 2017 Rates Effective Effective Amount Weekly Rates 1/1/16 1/1/17 Changed Seneca Garage, Day and Night $30.00 $30.00 No Change Green Street Garage, Day and Night $28.00 $30.00 7% Increase Dryden Road Garage, 24 Hours $50.00 $51.00 2% Increase Hourly Rates4 Actual 2016 Rates Effective 1/1/16 Proposed 2017 Rates Effective 1/1/17 Amount Changed Seneca, Green, Cayuga Street Garages' Per hour $1/hour $1/hour No Change Maximum $7/day $7/day No Change Dryden Road Garage 0-24 $1/hour $1/hour No Change Maximum $15/day $15/day No Change Bulk Purchase: Garage Tokens or Tracer Tickets $26.00/ 40 hours $26.00/ 40 hours No Change Special Event Rate (weekend day entrance fee, 24 hour parking limit) Downtown garages $5 $5 No Change Parkin Meters and Pay and Display Surface Lot: Green Street Garage $2.25/hour No max. $2.25/hour No max. No Change Downtown (begin As Pay Machines are installed) $1.50/hr 2 hr. max. $1.50/hr 2 hr. max. No Change Collegetown (begins as pay machines are Installed) $1.50/hr 2 hr. max. $1.50/hr 2 hr. max. No Change Thurston & Stewart Ave. & Edgemoor (begins as pay machines are installed) $0.75/hr 9 hr. max. $0.75/hr 9 hr. max. No Change Page 6 Foot Notes 1 — Volume discount rate for 104 spaces — see contract dated June 6, 2006. Rate adjustment annually on 8/1 based on average increase in other rates, but not more than 3% 2 — Up to 100 permits in Seneca Street Garage at posted rate (except handicap permits, are at special Cayuga Garage rate); up to 20 permits in Green Street Garage (these permits will not be usable at any other garage), up to 150 permits in Cayuga Street Garage, total not to exceed 250 permits. Right to purchase additional 150 permits at posted rates — see contract dated June 6, 2006. Rate to change for first 250 permits after August 1, 2007, "from time to time" based on percentage change in the CPI between adjustment dates. 3 — The County's Mental Health/Library agreement for 100 spaces in Green Street Garage (and/or Lot D) has expired. The Board of Public Works agreed to transition the rate charged to County employees to the full market rate over a period of five years. Commencing in 2015, THE rate is 100% of the market rate. County's DSS agreement for 20 spaces on West State Street (in "Fire Station lot") expires December 31, 2016 (needs to be negotiated). 4 — Fees charged: Downtown garages, 3:00 a.m. to 8:00 p.m., Monday through Friday: Dryden Road garage, 24 hours / 7 days. 5 — The City has an agreement with TC3 that allows TC3 to issue passes for students, clients, and customers, for which the City charges TC3 88 percent of posted rates for the accumulated parking fees. Page 7 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 PARKING DIVISION Frank Nagy, Director of Parking Telephone: 607/274-6532 Fax: 607/274-6587 MEMORANDUM TO: Svante Myrick, Mayor Board of Public Works FROM: Frank Nagy, Director of Parking DATE: November 23, 2016 RE: 2017 Garage Parking Rate Changes The City of Ithaca owns and operates two parking garages in downtown Ithaca on Green Street and Seneca Street. Historically, these garages have had separate permit fees even though both garages use equipment from the same manufacturer. This equipment can be programmed to accept permits from either garage, making them interchangeable and enabling parkers to use either garage. To begin allowing the same permits at either garage, I recommend that monthly permit fees be aligned, increasing the Green Garage Rates to match the Seneca Garage Rates, which will remain static from 2016 to 2017, except for contractual adjustments. I would also like to begin offering a Worker's Special permit option at the Cayuga Street Parking Garage through Allpro Parking. This permit will allow for up to 210 parking hours per month (10 hours per day) for $56.00, a 28% discount off the Worker's Special rate at Seneca Street Parking Garage. In addition to the above, a Shopper's Zone has been designated in the Green Street Garage. A total of 40 parking spaces (20 spaces on each level) have already been reserved for short term parking (up to 3 hours). Once the Marriott Hotel opens, this zone will increase to 90 spaces (45 spaces on each level) for use by hotel guests and short term parkers. With these reserved spaces, and 20 more spaces blocked off for construction, there will be only 261 spaces, out of the total 381 spaces, open for permit holders. City staff will begin encouraging use of Cayuga Street Parking Garage for monthly permit holders in 2017 to accommodate the overflow. The rate changes listed in the resolution for the downtown garages will go into effect on January 1, 2017. Rates at Dryden Road Garage will change on July 1, 2017. "An Equal Opportunity Employer with a commitment to workforce diversification." Floral Avenue Garden Update and Proiect Request • All 20 plots at the garden were leased this year. Plot holders include residents of Floral Ave and West Hill, and there is a good diversity of gardeners in age, experience and ethnicity. • There seems to be no need to develop the parking area south of the garden — some of the gardeners live within walking/biking distance, and others parked at the public lots along the inlet and walked to the garden. They also used a small drop-off space across the street from the garden. • Dwarf fruit trees were donated by Cummins Nursery and planted along the upper edge of the garden. They will provide fruit for the gardeners to share in a few years. • A group of gardeners will be taking over management of the garden starting in spring 2017, as per our agreement with the Ithaca Community Gardens (which signed the license agreement with the City of Ithaca). • Having adequate water for the plots is the biggest challenge for the gardeners There are two water tanks and a pump to draw water from the inlet, but when the water is treated for Hydrilla (July - September) the inlet water cannot be used on edible plants. With the severe drought this year this was especially challenging, and some of the gardeners were bringing jugs of water from home. The city DPW staff filled the water tanks several times but it is hard to rely on this service. Proposal for rain -harvesting pavilion at Floral Avenue community garden • We would like to construct a wooden pavilion with a metal roof to harvest rainwater. The pavilion will have rain gutters that deliver water to the water tanks next to the garden. The pavilion will be sited at the north end of the garden, on a gravel base. • The pavilion will be similar to one that was constructed at the Ithaca Children's Garden for their outdoor kitchen, but with a simpler type of roof. The pavilion will also provide a shady place to rest when it's hot, and can be used for community events at the garden. • The Dryden community garden constructed a similar water -harvesting pavilion in 2015: I have attached the construction drawings for the Dryden community garden pavilion — the pavilion we are proposing to construct would be similar in size and construction. I 7��6tKv+e IG / 'frC asks w �� lz b �(654 7RyA.sfW y/L'0. �•v. Tcwix. MUS 2x8 Rao(— F"'A Qo.Fkr �f6 2x Proposal for a Mobile Community Garden on North Titus Ave • While the Ithaca Community Garden is convenient for Northside residents, and the Floral Ave community garden serves the Westside neighborhoods, Southside residents lack a community garden in their neighborhood. Many city residents don't own cars so driving to one of the existing community garden is not an option. • 1 am interested in helping to develop a mobile community garden in the traffic circle on N. Titus, Ave, near the CVS pharmacy. The traffic circle is a dead-end and is conveniently located near the Southside neighborhood. UHJCFF Snr Lrt ro- Lrnprgn L4- 1 '.:art �•d tiers? a]aRe3. = =; CCET: F.aam a Eq.,pm t F ..... Came:ICeeP- C..WVrJT.v • The mobile garden would consist of milk crates filled with soil and compost. Growing plants in milk crates has been used successfully in urban areas, such as this urban farm in New York City: • The advantages to milk crate gardens/farms is that they can be constructed on pavement, are modular, and can be moved if necessary. • This is just an initial inquiry to see if this idea is even possible in this location. If it is, CCE would take the lead on recruiting gardeners and developing the garden.