HomeMy WebLinkAbout11-28-16 Board of Public Works Meeting AgendaDATE: November 28, 2016
BPW MeetingTIME: 4:45 pm
LOCATION: 3rd Floor,
Board of Public Works City Hall, Council Chambers
108 E. Green St., Ithaca
AGENDA
Time
Topic Voting? Presenter(s) Allowed
1. Call to Order/Agenda Review No Mayor Myrick 5 min.
2. Mayor's Communications No Mayor Myrick
3. New Project Presentation
A. Bronze Level Bicycle Friendly Community Award Yes Dir. of Eng. Logue 15 min.
The League of American Bicyclists has awarded the City of Ithaca this award. Staff will present
information about the award.
4. Communications and Hearings from Persons No Public 5-15
Before the Board min.
5. Response to the Public No Commissioners
6. Administration & Communications
A. Approval of Minutes Yes Mayor Myrick 5 min.
1. July 13, 2015
2. August 10, 2015
7. Reports No Various 15 min.
A. Special Committees of the Board
B. Council Liaison
C. Board Liaisons
D. Superintendent and Staff
8. Buildings, Properties, Refuse & Transit
B. Request to Install Telecommunication Conduit Yes Supt. Thorne 5 min.
within the Commons Telecommunication System
Space — Resolution
Per the Board's discussion, the resolution is provided for approval.
9. Highways, Streets & Sidewalks
A. Award of Professional Services Contract for East Yes Dir. of Eng. Logue 5 min.
State Street Retaining Wall — Capital Project 833 —
Proposed Resolution
10. Parking & Traffic
A. 2017 Parking Rates — Resolution Yes Dir. of Parking Nagy 10 min.
The resolution has been updated and now includes a memo explaining the requested changes
to the garage rates.
11. Creeks, Bridges & Parks
12. Water & Sewer
13. Discussion Items
A. Floral Avenue Community Garden Update No Chrys Gardener 15 min.
Chrys will provide an update on the garden and discuss the possibility of constructing a small
pavilion on site for harvesting rainwater.
B. Proposal for a Mobile Community Garden on No Chrys Gardener 15 min.
North Titus Avenue
T
Time
Allowed
Chrys has submitted a proposal to begin a mobile community garden using milk crates located
at the dead end traffic circle on North Titus Avenue. This location may not be the best because
the traffic circle is currently only big enough for a fire truck or snow plow to turn around. Adding
milk crates to the traffic circle will make the area more compact and difficult for the large
vehicles.
14. New Business
15. Adjournment
Page 2
No
Yes
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850-5690
OFFICE OF T14E CITY ENGINEER
Telephone: 607/274-6530 Fax: 74-6587
To: Board of Public Works
From: Tim Logue, Director of Engineering
Date: November 21, 2016
Re: Bronze Level Bicycle Friendly Community Award
I'm quite pleased to announce that the City of Ithaca has been awarded a Bicycle
Friendly Community award at the Bronze level from the League of American Bicyclists.
This was announced nationally last week and Ithaca now becomes one of 300 Bronze
communities across the country and only the fourth Bicycle Friendly Community in
New York State, after Buffalo (Bronze), Rochester (Bronze) and New York City (Silver).
We will make a short presentation at your next meeting on November 28th to present
the award and to explain its significance.
Attached are two items from the League of American Bicyclists: 1) a "scorecard" for
Ithaca showing how we measured against their criteria and against a typical Silver
award; and 2) an infographic of the building blocks of a Bicycle Friendly Community.
You can see that the designation evaluates the 5 "E"s - engineering, enforcement,
education, evaluation and encouragement (it does not include Equity, which is
sometimes considered the sixth "E"). The scorecard does not address all of these
categories, but we expect to get a more in-depth explanation of the ranking later this
winter.
I think we should both be proud to achieve the Bronze level and set our sights on Silver.
We've worked very hard over the past decade to build trails, bike lanes and the bike
boulevard; to increase the amount of bike parking on and off street; to sponsor a Safe
Routes to School education effort; and to support Streets Alive! to encourage young,
new or returning bicyclists. The scorecard also names some key steps to achieving
Silver status. The first recommendation is to adopt a new Bicycle Master Plan.
We have an excellent sidewalk program that allows us to address many of the needs of
people walking and wheeling around Ithaca. Our community also boasts the best
transit agency for its size in North America. As we look to address the transportation
and related goals of the City's Comprehensive Plan, planning for people on bicycles is
one of our next big steps. I think the Bicycle Friendly Community program makes for a
great framework for this effort.
Opportunity Employer with a commitment to workforce
0
10 BUILDING BLOCKS OF A BICYCLE FRIENDLY
COMMUNITY
High Speed Roads with Bike Facilities
Total Bicycle Network Mileage
to Total Road Network Mileage
Bicycle Education in Schools
Share of Transportation Budget
Spent on Bicycling
Bike Month and
Bike to Work Events
Active Bicycle Advocacy Group
47%
51%
GOOD
14%
CATEGORY SCORES
0% ENGINEERING
Big& network, mrd mnnectiriay
EDUCATION
43% 110torist azrmrness mrd bigvling skills
ENCOURAGEMENT
ACCEPTABLE 3lainstreamingbicychngcrduoe
ENFORCEMENT
Promoting safety rand protecting bicyclistr'rights
UNKNOWN
EVALUATION & PLANNING
,Setting tmgrets and having a plan
VERY GOOD ACCEPTABLE
YES YES KEY OUTCOMES
MEETS EVERY MEETS
Active Bicycle Advisory Committee AT LEAST
TWO MONTHS MONTHLY
Bicycle -Friendly Laws & Ordinances
Bike Plan is Current and is Being
Implemented
Bike Program Staff to Population
AVERAGE ACCEPTABLE
YES NO
1 PER 89K 1 PER 103 K
�p KEY STEPS TO SIL
Adopt a new Bicycle Master Plan. The current bicycle master plan was
adopted in 1997. There have been many advances in bicycle planning since
that time such as the publication of NACTO Design Guides, the creation
of traffic stress methodologies for network planning, the availability
of continouous electronic counters, and the proliferation of bike share
systems. An update to your Bicycle Master Plan should take advantage
of the best practices that have arisen since 1997 and set the stage for
continued improvements in Ithaca.
The process of adopting a new plan would also be an excellent time
to coordinate planning with Cornell University, Ithaca College, local
transit agencies, and other entities that have a significant impact on the
transportation network in Ithaca.
Adopt a Complete Streets policy and offer implementation guidance.
A Complete Streets policy should prompt the community to consider lane
and/or road diets when repaving or otherwise doing major maintenance
RIDERSHIP
Percentage ofCommuterx echo bike
SAFETY MEASURES
CRASHES
Canrher per rok bicycle coanmrrterc
SAFETY MEASURES
FATALITIES
Fatalities per rok hicycle commuter,
4/io
3/,o
3/to
2/io
4/to
2.8% 1.8%
498 771
8 0
LVER N
I7 A'
on roadways. Striping bicycle lanes as part of repaving operations can
save 40% of the cost of adding a bicycle lane.
Increase the amount of staff time spent on improving conditions for
people who bike and walk.
Develop outreach methods that specifically target families, women,
seniors, and low-income communities in addition to general non -targeted
outreach and media campaigns that discuss current and new bicycle
facilities, safe driver and bicyclist behavior, and events related to walking
and biking.
Bicycle -safety education should be a routine part of education, for
students of all ages, and schools and the surrounding neighborhoods
should be particularly safe and convenient for biking and walking. Work
with local bicycle groups and interested parents to expand and improve.
the Safe Routes to School program to all schools.
= SETTING THE STANDARD MAKING PROGRESS GETTING STARTED
I XX
k RIDERSHIP
,,able commuting
KEY OUTCOMES
CRASHES
6ATA1111ES
diet -tole,
produced by
THE LEAGUE
OF AMERICAN BICYCLISTS
W W W.BIKELEAGUEARG
Dergned by Language Dept
There's no single route to becoming a Bicycle Friendly Community. In fact, the beauty of the BFC
program is the recognition that no two communities are the same and each can capitalize on its own
unique strengths to make biking better. But, over the past decade, we've pored through nearly 600
V
applications and identified the key benchmarks that define the BFC award levels. Here's a glimpse at
PMMV
1PUTIMUM
POOLO
VS10i
Nt[ the average performance of the BFCs in important categories, like ridership, safety and education.
8A. Reguest to Install Telecommunication Conduit within the Commons
Telecommunication System Space — Proposed Resolution
WHEREAS, as part of the Commons Project, the City installed a comprehensive structure to
facilitate installation of telecommunications equipment by multiple providers; and
WHEREAS, Ithaca Renting Company (hereafter, "Applicant") has submitted a request to
occupy conduit space in the new telecommunication conduit system installed as part of the
Commons rebuild project; and
WHEREAS, Applicant has requested permission to place fiber optic cable and associated
splice cases within the Commons telecom space as shown in the diagram attached here as
Exhibit A; and
WHEREAS, City staff is supportive of this use of the Commons' telecom system space and on
October 26, 2015, the Board of Public of Works set a base license fee schedule; and
WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public
works uses or needs, now therefore be it
RESOLVED, The Board of Public Works hereby grants Applicant permission to install fiber
optic cable and associated splice cases subject to the following:
1) Applicant shall provide bonding or other sufficient security in an amount that the
Superintendent deems appropriate to compensate the City for damage to its property
during the course of installation and in the event the City must effect removal of the
equipment
2) Applicant shall submit its final installation plan for Superintendent of Public Works' prior
to installation
3) Applicant agrees to, and shall execute an agreement with the City for continued use of
the telecom system space as authorized by Board of Public Works.
Page 3
9A. Award of Professional Services Contract for East State Street Retaining Wall —
Capital Proiect 833 — Proposed Resolution
WHEREAS, professional services proposals were received on July 28, 2016 for the East State
Street Retaining Wall project (CP 833, PIN 375616), and
WHEREAS, staff has reviewed the seven proposals received and made recommendations for
award, and
WHEREAS, engineering studies and designs are a Type II action requiring no further review
under the State Environmental Quality Review Act and the City Environmental Quality Review
Ordinance, now therefore be it
RESOLVED, That the City of Ithaca Board of Public Works hereby awards the professional
services contract for the East State Street Retaining Wall project (CP 833, PIN 375616) to
Erdman Anthony and Associates, of Rochester, New York, for an amount not to exceed
$408,000, and be it further,
RESOLVED, That the Superintendent of Public Works for the City of Ithaca be hereby
authorized to enter into said contracts under the usual terms and conditions.
Page 4
To:
From:
Date:
Re:
CITY OF ITHACA
108 East Green Street, Suite 202 Ithaca, New York 14850-5690
OFFICE OF THE CITY ENGINEER
Telephone: 607/274-6530 Fax: 607/274-6587
Board of Public Works
Tim Logue, Director of Engineering
November 22, 2016
Contract Award for Professional Services
East State Street Retaining Wall, (CP# 833)
Please find enclosed a proposed resolution to award a professional services
contract to Erdmand Anthony and Associates for the East State Street Retaining
Wall Project, (PIN 375616). The project will look to rehabilitate or replace the
very large retaining wall that holds up portions of the 400 block of East
State/MLK Jr Street on the south side of the street (just up the hill from the
History Center). The project is federal -aid project with 80% of project costs
reimbursed by federal funds, 15% of the project costs reimbursed by state funds
and 5% of project costs covered by the City of Ithaca. The project was advertised
to 15 pre -qualified firms and we received 7 proposals. A three person staff group
(Addisu, Kent and myself) selected Erdman Anthony and Associates based on
their expression of interest. I have worked with Erdman Anthony to define a task
list (scope of services) and the fee for the project. I am comfortable with what we
have worked out and am ready to recommend that you award the contract to
Erdman Anthony and Associates in an amount not to exceed $408,000.
Please feel free to contact me if you have any questions about the contract or
about the consultant selection process. You can reach me directly at 274-6535 or
TLogge@cityofithca.org. Thank you.
Equal Opportunity Employer with
10A. 2017 Parkins Rates - Resolution
WHEREAS, the Board of Public Works has considered the proposed 2017 rates for municipal
parking facilities in order to meet the adopted 2017 budget revenue projection, and
WHEREAS, the following chart contains the entire rate structure for all rates within the City for
2017, and
RESOLVED, That the Board of Public Works hereby adopts the proposed 2017 parking rates
as follows in the attached table; and, be it further,
RESOLVED, That all rates shall go into effect January 1, 2017, and shall remain until the
Board of Public Works directs otherwise.
Monthly Permits
Actual
2016 Rates
Effective
1/1/16
Proposed
2017 Rates
Effective
1/1/17
Amount
Changed
Seneca, Garage, Day and Night
All Levels, Full Access
$85.00/mo
$96.00/mo
13% increase
All Levels, Full Access (24/7)
$96.00/mo
$96.00/mo
No Change
0.81%
increase CPI
Contract with Hotel'
$56.00/mo
$56.45/mo
0.81%
increase CPI
12% Increase
Contract with Cascade Plaza, LLC
$96.00/mo
$96.00/mo
No Change
12% Increase
Worker's Special (M -F/10 hrs/day,
210 hrs/mo)
$78.00/mo
$78.00/mo
No Change
12% Increase
Part time Special (24/7, 105 hrs/mo)
$67.00/mo
$67.00/mo
No Change
21 % Increase
Overnight Only Special (5 m-8am)
$46.00/mo
$46.00/mo
No Change
Primo Part time Special (24/7, 68 hrs/mo)
$42.00/mo
$46.00/mo
9.5% increase
Green Street Garage, Day and Night
All Levels, including long-term storage
$67.00/mo
All Levels, Full Access
$85.00/mo
$96.00/mo
13% increase
Contract with Cascade Plaza, LLC2
$55.18/mo
$55.63/ mo
0.81%
increase CPI
$49.06/mo
Worker's Special (M -F/10 hrs/day,
210 hrs/mo)
$69.50/ mo
$78.00/mo
12% Increase
$67.00/ mo
Part time Special (24/7, 105 hrs/mo)
$60.00/ mo
$67.00/mo
12% Increase
$123.00/mo
Overnight Only Special (5pm-8am)
$41.00/ mo
$46.00/mo
12% Increase
Primo Part time Special (24/7, 68 hrs/mo)
$38.00/mo
$46.00/mo
21 % Increase
Cayuga Street Garage, Day and Night
All Levels, including long-term storage
$67.00/mo
$69.00/mo
3% increase
Worker's Special (M -F/10 hrs/day,
210 hrs/mo)
$56.00/mo
New option
Contract Cornell Rate
$49.06/mo
$49.46/mo
0.81%
increase CPI
Contract with County (Library)3
$67.00/ mo
$69.00/ mo
3% e
Premium Area Rates
$123.00/mo
$123.00/mo
Main
No ge
Page 5
Dryden Road Garage
Proposed
Proposed
2017 Rates
Effective
1/1/17
July 1, 2017
2017 Rates
Full Access 24/7)
$159.00/mo
$164.00/mo
3% increase
Weekly Rates 1/1/16
Worker's Special 210 hrs/mo)
$129.00/mo
$133.00/mo
3% Increase
No Change
Part time Special 24/7, 105 hrs/mo)
$70.00/mo
$72.00/mo
3% Increase
$51.00
Overnight Only Special (M-F/6pm-9am/
Free Weekends)
$129.00/mo
$133.00/mo
3% Increase
Primo Part time Special (24/7,
68 hrs/mo)
$46.00/mo
$47.00/mo
2% Increase
Other Non -Meter Permit Parkin
Contract with County (DSS)3 I $50.00/mo I $51.00/mo 1 2% increase
Actual
Proposed
Proposed
2017 Rates
Effective
1/1/17
2016 Rates
2017 Rates
Effective
Effective
Amount
Weekly Rates 1/1/16
1/1/17
Changed
Seneca Garage, Day and Night $30.00
$30.00
No Change
Green Street Garage, Day and Night $28.00
$30.00
7% Increase
Dryden Road Garage, 24 Hours $50.00
$51.00
2% Increase
Hourly Rates4
Actual
2016 Rates
Effective
1/1/16
Proposed
2017 Rates
Effective
1/1/17
Amount
Changed
Seneca, Green, Cayuga Street Garages'
Per hour $1/hour $1/hour
No Change
Maximum $7/day $7/day
No Change
Dryden Road Garage
0-24
$1/hour
$1/hour
No Change
Maximum
$15/day
$15/day
No Change
Bulk Purchase: Garage Tokens or Tracer Tickets
$26.00/
40 hours
$26.00/
40 hours
No Change
Special Event Rate (weekend day entrance fee, 24 hour parking limit)
Downtown garages $5 $5 No Change
Parkin Meters and Pay and Display
Surface Lot: Green Street Garage
$2.25/hour
No max.
$2.25/hour
No max.
No Change
Downtown (begin As Pay Machines are
installed)
$1.50/hr
2 hr. max.
$1.50/hr
2 hr. max.
No Change
Collegetown (begins as pay machines are
Installed)
$1.50/hr
2 hr. max.
$1.50/hr
2 hr. max.
No Change
Thurston & Stewart Ave. & Edgemoor
(begins as pay machines are installed)
$0.75/hr
9 hr. max.
$0.75/hr
9 hr. max.
No Change
Page 6
Foot Notes
1 — Volume discount rate for 104 spaces — see contract dated June 6, 2006. Rate adjustment annually on 8/1
based on average increase in other rates, but not more than 3%
2 — Up to 100 permits in Seneca Street Garage at posted rate (except handicap permits, are at special Cayuga
Garage rate); up to 20 permits in Green Street Garage (these permits will not be usable at any other garage), up to
150 permits in Cayuga Street Garage, total not to exceed 250 permits. Right to purchase additional 150 permits at
posted rates — see contract dated June 6, 2006. Rate to change for first 250 permits after August 1, 2007, "from
time to time" based on percentage change in the CPI between adjustment dates.
3 — The County's Mental Health/Library agreement for 100 spaces in Green Street Garage (and/or Lot D) has
expired. The Board of Public Works agreed to transition the rate charged to County employees to the full market
rate over a period of five years. Commencing in 2015, THE rate is 100% of the market rate. County's DSS
agreement for 20 spaces on West State Street (in "Fire Station lot") expires December 31, 2016 (needs to be
negotiated).
4 — Fees charged: Downtown garages, 3:00 a.m. to 8:00 p.m., Monday through Friday: Dryden Road garage, 24
hours / 7 days.
5 — The City has an agreement with TC3 that allows TC3 to issue passes for students, clients, and customers, for
which the City charges TC3 88 percent of posted rates for the accumulated parking fees.
Page 7
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850-6590
PARKING DIVISION
Frank Nagy, Director of Parking
Telephone: 607/274-6532 Fax: 607/274-6587
MEMORANDUM
TO: Svante Myrick, Mayor
Board of Public Works
FROM: Frank Nagy, Director of Parking
DATE: November 23, 2016
RE: 2017 Garage Parking Rate Changes
The City of Ithaca owns and operates two parking garages in downtown Ithaca on Green Street
and Seneca Street. Historically, these garages have had separate permit fees even though both
garages use equipment from the same manufacturer. This equipment can be programmed to
accept permits from either garage, making them interchangeable and enabling parkers to use
either garage. To begin allowing the same permits at either garage, I recommend that monthly
permit fees be aligned, increasing the Green Garage Rates to match the Seneca Garage Rates,
which will remain static from 2016 to 2017, except for contractual adjustments.
I would also like to begin offering a Worker's Special permit option at the Cayuga Street Parking
Garage through Allpro Parking. This permit will allow for up to 210 parking hours per month
(10 hours per day) for $56.00, a 28% discount off the Worker's Special rate at Seneca Street
Parking Garage.
In addition to the above, a Shopper's Zone has been designated in the Green Street Garage. A
total of 40 parking spaces (20 spaces on each level) have already been reserved for short term
parking (up to 3 hours). Once the Marriott Hotel opens, this zone will increase to 90 spaces (45
spaces on each level) for use by hotel guests and short term parkers. With these reserved spaces,
and 20 more spaces blocked off for construction, there will be only 261 spaces, out of the total
381 spaces, open for permit holders. City staff will begin encouraging use of Cayuga Street
Parking Garage for monthly permit holders in 2017 to accommodate the overflow.
The rate changes listed in the resolution for the downtown garages will go into effect on January
1, 2017. Rates at Dryden Road Garage will change on July 1, 2017.
"An Equal Opportunity Employer with a commitment to workforce diversification."
Floral Avenue Garden Update and Proiect Request
• All 20 plots at the garden were leased this year. Plot holders include residents of Floral Ave and West
Hill, and there is a good diversity of gardeners in age, experience and ethnicity.
• There seems to be no need to develop the parking area south of the garden — some of the gardeners
live within walking/biking distance, and others parked at the public lots along the inlet and walked to
the garden. They also used a small drop-off space across the street from the garden.
• Dwarf fruit trees were donated by Cummins Nursery and planted along the upper edge of the garden.
They will provide fruit for the gardeners to share in a few years.
• A group of gardeners will be taking over management of the garden starting in spring 2017, as per our
agreement with the Ithaca Community Gardens (which signed the license agreement with the City of
Ithaca).
• Having adequate water for the plots is the biggest challenge for the gardeners There are two water
tanks and a pump to draw water from the inlet, but when the water is treated for Hydrilla (July -
September) the inlet water cannot be used on edible plants. With the severe drought this year this was
especially challenging, and some of the gardeners were bringing jugs of water from home. The city
DPW staff filled the water tanks several times but it is hard to rely on this service.
Proposal for rain -harvesting pavilion at Floral Avenue community garden
• We would like to construct a wooden pavilion with a metal roof to harvest rainwater. The pavilion will
have rain gutters that deliver water to the water tanks next to the garden. The pavilion will be sited at
the north end of the garden, on a gravel base.
• The pavilion will be similar to one that was constructed at the Ithaca Children's Garden for their
outdoor kitchen, but with a simpler type of roof. The pavilion will also provide a shady place to rest
when it's hot, and can be used for community events at the garden.
• The Dryden community garden constructed a similar water -harvesting pavilion in 2015:
I have attached the construction drawings for the Dryden community garden pavilion — the pavilion we
are proposing to construct would be similar in size and construction.
I
7��6tKv+e IG
/ 'frC asks
w
�� lz
b �(654
7RyA.sfW y/L'0. �•v.
Tcwix.
MUS
2x8
Rao(— F"'A
Qo.Fkr
�f6
2x
Proposal for a Mobile Community Garden on North Titus Ave
• While the Ithaca Community Garden is convenient for Northside residents, and the Floral Ave community
garden serves the Westside neighborhoods, Southside residents lack a community garden in their
neighborhood. Many city residents don't own cars so driving to one of the existing community garden is not an
option.
• 1 am interested in helping to develop a mobile community garden in the traffic circle on N. Titus, Ave, near the
CVS pharmacy. The traffic circle is a dead-end and is conveniently located near the Southside neighborhood.
UHJCFF Snr Lrt ro- Lrnprgn L4- 1
'.:art �•d tiers? a]aRe3. = =; CCET: F.aam a Eq.,pm t F .....
Came:ICeeP- C..WVrJT.v
• The mobile garden would consist of milk crates filled with soil and compost. Growing plants in milk crates has
been used successfully in urban areas, such as this urban farm in New York City:
• The advantages to milk crate gardens/farms is that they can be constructed on pavement, are modular, and can
be moved if necessary.
• This is just an initial inquiry to see if this idea is even possible in this location. If it is, CCE would take the lead on
recruiting gardeners and developing the garden.