HomeMy WebLinkAboutMN-CS-2016-01-13CIVIL SERVICE COMMISSION
Regular Meeting
January 13, 2016
Commissioners Present: Commissioner Abrams
Commissioner Thompson
Excused: Commissioner Richardson
Staff Present: Valerie Saul (Deputy Director of Human Resources)
APPOINTMENT OF ACTING CHAIR
Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting
Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0.
Commissioner Abrams called the meeting to order at 9:55 am.
ELECTION OF CHAIRPERSON
Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson
of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried
2-0.
COMMENTS FROM THE PUBLIC
Steven Nann introduced himself to the Commission and asked to address the
Commission regarding the residency requirements for competitive positions. Mr. Nann is
the Building Maintenance and Solid Waste Supervisor for the City of Ithaca. Mr. Nann
stated that, on two occasions in 2015, he was interested in applying for open City
positions but was unable to do so because the positions required Tompkins County
residency. Mr. Nann is currently a resident of Cortland County. Mr. Nann requested that
the Commission consider waiving the Tompkins County residency requirement for current
City employees, to allow current employees to apply for new positions as they become
available. Commissioner Abrams thanked Mr. Nann for his comments. Commissioner
Abrams asked Deputy Human Resources Director Valerie Saul to place the Commission’s
residency policy on the agenda for the next Commission meeting for further discussion.
APPROVAL OF MINUTES
Commissioner Thompson made a motion to approve the minutes of the December 9,
2015 meeting. Seconded by Commissioner Abrams. Motion carried 2-0.
Civil Service Commission
January 13, 2016
Page 2
DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE
SECRETARY
Commissioner Abrams made the following motion:
WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held
on January 13, 2016, has reviewed the functions and responsibilities of the Commission
and the Executive Secretary and has determined that certain functions may be carried out
more efficiently and effectively by the Executive Secretary.
NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service
Commission be delegated and is authorized to carry out the following functions on behalf
of the Ithaca Civil Service Commission:
Certify payrolls;
Approve and/or disapprove permanent, provisional and other temporary
appointments to competitive class positions;
Approve and/or disapprove appointments to non-competitive, labor and exempt
class positions;
Approve and/or disapprove personnel transactions including, but not limited to,
appointments, promotions, demotions, resignations, retirements, lay-offs, removals,
transfers, reinstatements, leaves of absence, and suspensions;
Manage and administer the examination process including, but not limited to,
ordering examinations, preparing and issuing exam announcements, ordering exam
materials, receiving and securing exam materials, approving and disapproving
requests for alternate test dates or testing accommodations, administering
examinations to candidates, calculating and awarding seniority points, and
receiving and processing exam results;
Manage eligible lists including, but not limited to, certifying eligibles for appointment,
canvassing eligible lists, and restricting or reinstating candidates from or to eligible
lists;
Approve and/or disapprove applications for examination, employment or promotion;
Determine eligibility for transfer or reinstatement, within the parameters set forth in
NYS Civil Service Law and the City of Ithaca Civil Service Rules;
Establish qualifications for promotional examinations;
Approve and/or disapprove claims for veterans and disabled veterans credits;
Review and recommend classification of positions;
Maintain and manage roster records, personnel files, and other employment
records;
Prepare, maintain and manage the official records of the Ithaca Civil Service
Commission, including meeting agendas, meeting minutes, job descriptions, duties
statements, examination records, eligible lists, and annual reports;
Prepare and maintain the City of Ithaca Civil Service Rules.
AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the
appointment of Deputy Director of Human Resources Valerie Saul as its Executive
Secretary.
Seconded by Commissioner Thompson. Motion carried 2-0.
Civil Service Commission
January 13, 2016
Page 3
NEW BUSINESS
Update of Job Description – Parking Lot Attendant
The Commission reviewed and discussed proposed updates to the Parking Lot Attendant
job description. The updates reflect the replacement of staffed booths with automated
parking equipment. Commissioner Thompson made a motion to update the job
description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0.
New Position Duties Statement: Youth Bureau – Coordinator of Recreation
Programs for Individuals with Disabilities
The Commission reviewed and discussed a New Position Duties Statement from the
Ithaca Youth Bureau. Commissioner Abrams made a motion to classify the position as
Coordinator of Recreation Programs for Individuals with Disabilities. Seconded by
Commissioner Thompson. Motion carried 2-0.
EXECUTIVE SESSION
Commissioner Abrams made a motion to go into executive session to discuss civil service
examination matters. Seconded by Commissioner Thompson. Motion carried 2-0. During
executive session, the Commission took the following actions:
CONTINUING BUSINESS
Establishment of Eligible Lists
Commissioner Abrams made a motion to establish Police Lieutenant Eligible List #70-539
for two years. Seconded by Commissioner Thompson. Motion carried 2-0.
Report on Eligible Lists Established in December 2015
Deputy Human Resources Director Saul reported that no eligible lists were established in
December 2015.
Addition of Candidates to Continuous Recruitment Eligible Lists
Commissioner Thompson made a motion to add candidates to the continuous recruitment
eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0.
Approval of Personnel Transactions
Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded
by Commissioner Thompson. Motion carried 2-0.
The next Civil Service Commission meeting will be held Wednesday, February 24, 2016 at
9:45 am. With no further business, the meeting was adjourned at 11:00 am.