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HomeMy WebLinkAboutMN-CS-2016-01-13CIVIL SERVICE COMMISSION Regular Meeting January 13, 2016 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) APPOINTMENT OF ACTING CHAIR Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0. Commissioner Abrams called the meeting to order at 9:55 am. ELECTION OF CHAIRPERSON Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried 2-0. COMMENTS FROM THE PUBLIC Steven Nann introduced himself to the Commission and asked to address the Commission regarding the residency requirements for competitive positions. Mr. Nann is the Building Maintenance and Solid Waste Supervisor for the City of Ithaca. Mr. Nann stated that, on two occasions in 2015, he was interested in applying for open City positions but was unable to do so because the positions required Tompkins County residency. Mr. Nann is currently a resident of Cortland County. Mr. Nann requested that the Commission consider waiving the Tompkins County residency requirement for current City employees, to allow current employees to apply for new positions as they become available. Commissioner Abrams thanked Mr. Nann for his comments. Commissioner Abrams asked Deputy Human Resources Director Valerie Saul to place the Commission’s residency policy on the agenda for the next Commission meeting for further discussion. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes of the December 9, 2015 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission January 13, 2016 Page 2 DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Abrams made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 13, 2016, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission: Certify payrolls; Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions; Approve and/or disapprove appointments to non-competitive, labor and exempt class positions; Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay-offs, removals, transfers, reinstatements, leaves of absence, and suspensions; Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results; Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists; Approve and/or disapprove applications for examination, employment or promotion; Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules; Establish qualifications for promotional examinations; Approve and/or disapprove claims for veterans and disabled veterans credits; Review and recommend classification of positions; Maintain and manage roster records, personnel files, and other employment records; Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports; Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Thompson. Motion carried 2-0. Civil Service Commission January 13, 2016 Page 3 NEW BUSINESS Update of Job Description – Parking Lot Attendant The Commission reviewed and discussed proposed updates to the Parking Lot Attendant job description. The updates reflect the replacement of staffed booths with automated parking equipment. Commissioner Thompson made a motion to update the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement: Youth Bureau – Coordinator of Recreation Programs for Individuals with Disabilities The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Youth Bureau. Commissioner Abrams made a motion to classify the position as Coordinator of Recreation Programs for Individuals with Disabilities. Seconded by Commissioner Thompson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Establishment of Eligible Lists Commissioner Abrams made a motion to establish Police Lieutenant Eligible List #70-539 for two years. Seconded by Commissioner Thompson. Motion carried 2-0. Report on Eligible Lists Established in December 2015 Deputy Human Resources Director Saul reported that no eligible lists were established in December 2015. Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Thompson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0. Approval of Personnel Transactions Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded by Commissioner Thompson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, February 24, 2016 at 9:45 am. With no further business, the meeting was adjourned at 11:00 am.