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HomeMy WebLinkAboutMN-CS-2015-01-21CIVIL SERVICE COMMISSION Regular Meeting January 21, 2015 Commissioners Present: Commissioner Richardson Commissioner Abrams Excused: Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 10:04 am. ELECTION OF CHAIRPERSON Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Richardson. Motion carried 2-0. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes of the December 10, 2014 meeting. Seconded by Commissioner Richardson. Motion carried 2-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Abrams made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 21, 2015, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission: Certify payrolls; Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions; Approve and/or disapprove appointments to non-competitive, labor and exempt class positions; Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay-offs, removals, transfers, reinstatements, leaves of absence, and suspensions; Civil Service Commission January 21, 2015 Page 2 Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results; Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists; Approve and/or disapprove applications for examination, employment or promotion; Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules; Establish qualifications for promotional examinations; Approve and/or disapprove claims for veterans and disabled veterans credits; Review and recommend classification of positions; Maintain and manage roster records, personnel files, and other employment records; Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports; Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Richardson. Motion carried 2-0. NEW BUSINESS New Position Duties Statement: GIAC – Financial Clerk The Commission reviewed and discussed a New Position Duties Statement from GIAC. Commissioner Richardson made a motion to classify the position as Financial Clerk. Seconded by Commissioner Abrams. Motion carried 2-0. Update of Chief Wastewater Treatment Plant Operator (Type 4-A Plant) Job Description and Revision of Minimum Qualifications The Commission reviewed and discussed proposed updates to the Chief Wastewater Treatment Plant Operator (Type 4-A Plant) job description, including the addition of five (5) years of full-time paid supervisory experience (or its part-time paid equivalent) in a Type 4- A activated sludge Wastewater Treatment Plant as an additional minimum qualification. Commissioner Abrams made a motion to update the job description and revise the minimum qualifications as proposed. Seconded by Commissioner Richardson. Motion carried 2-0. Civil Service Commission January 21, 2015 Page 3 Deletion of City Clerk from the Classification Plan The position of City Clerk is allocated to the unclassified service and is therefore outside of the jurisdiction of the Civil Service Commission. However, at the request of prior City administrations, the Commission has voluntarily maintained a job description for the position since 1981, for salary administration purposes. Earlier this month, Common Council removed the City Clerk position from the Management Compensation Plan. A job description is therefore no longer needed for salary administration purposes. Commissioner Abrams made a motion to remove the position of City Clerk from the Commission’s classification plan. Seconded by Commissioner Richardson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Report on Eligible Lists Established in December 2014 Deputy Director Saul reported that the following eligible lists were established in December 2014, on the dates indicated: Electrical Technician #65-207, established on December 16, 2014 for 1 year Occupational Therapist #2014-2, established on December 31, 2014 for 1 year Supervisor of Electrical Services #72-049, established on December 16, 2014 for 1 year Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Richardson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0. Approval of Personnel Transactions Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded by Commissioner Richardson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, February 25, 2015 at 9:30 am. With no further business, the meeting was adjourned at 11:00 am.