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HomeMy WebLinkAbout08-22-16 Board of Public Works Meeting AgendaDATE: August 22, 2016 BPW MTIME: 4:45 pm LOCATION: 31d Floor, Board Of Public Works City Hall, Council Chambers 108 E. Green St., Ithaca AGENDA Time Topic Voting? Presenter(s) Allowed I. Call to Order/Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. Communications and Hearings from Persons No Public 5-15 Before the Board min. 4. Response to the Public No Commissioners 5. Administration & Communications A. Approval of Meeting Minutes Yes Mayor Myrick 5 min. 1. July 25, 2016 2. August 8, 2016 6. New Project Presentation 7. Reports No Various 20 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 8. Buildings, Properties, Refuse & Transit A. Request for Encroachment Agreement/License at Yes Supt. Thorne 10 min. 602 West State Street — Resolution Per the Board's discussion, the resolution is provided for consideration. 9. Highways, Streets & Sidewalks A. Approval of the 2017 Sidewalk Work Plan and Yes Dir. of Eng. Logue 10 min. Assessment Roll — Resolution Per the Board's discussion, the resolution is provided for consideration. B. BOHA, Ithaca Police Historical Sign Dedication for Yes Supt. Thorne 5 min. Levy Spaulding Per the Board's discussion, the resolution is provided for consideration. A graphic of the sign that will be installed is also provided, along with a photo of the location. 10. Parking & Traffic 11. Creeks, Bridges & Parks 12. Water & Sewer 13. Discussion Items A. Recommendation of Pavilion Reservation Fees No IYB Dir. Vance 20 min. Liz Vance, Director of the Ithaca Youth Bureau has submitted a memo explaining the reason for her recommendation to increase pavilion rental fees and adjustments to the reservation form. Time Topic Voting? Presenter(s) Allowed B. Request for Encroachment Agreement/License at No Supt. Thorne 20 min. 128 Eddy Street — Proposed Resolution The second floor overhang on this single family home encroaches very slightly into the City's right of way. In order for this property to be sold, an encroachment agreement needs to be executed. The closing is scheduled for August 24, 2016. C. Parks Commission Recommendation to Rename No Sr. Planner Wilson 20 min. Cass Park Road The Ithaca Children's Garden presented a request to rename the Cass Park Access Road to the Parks Commission in July. Please see the memo provided by the Commission explaining the request and their recommendation. D. Approval of the Cayuga Waterfront Trail for the No Sr. Planner Wilson 15 min. Public Art Commission's Mural and Street Art Program — Proposed Resolution The Ithaca Festival Committee would like to install a glow -in -the -dark mural on the Cayuga Waterfront Trail. This location has not yet been approved as a public art location. E. Appeal of Water Service Bill for 201 Clinton Street No Asst. Supt. Whitney 15 min. This appeal was submitted because the owner was told that the cost of installing new water service would be lower if it was done while the City was repaving the street already. The biN does not reflect any cost savings. F. Request from Ithaca Farmer's Market No Supt. Thorne 20 min. Please the enclosed email from Aaron Munzer and Becca Rimmel, Ithaca Farmer's Market Managers, requesting more parking for the market. 14. New Business No 15. Adjournment Yes Page 2 8A. Request for Encroachment Agreement/License at 602 West State Street - Proposed Resolution WHEREAS, Elmira Savings Bank, the owner of the property at 602 West Street (Tax Map Parcel No. 50.-4-9), in the City of Ithaca, has requested an encroachment agreement/license from the City into the adjacent street right-of-way for West State Street and North Meadow Street; and WHEREAS, the encroachment consists of the following: A stair way and canopy approximately 7 feet, 11 inches in width, encroaching in the City property to the south by approximately 18.25 inches, thereby encompassing an encroachment of approximately 12 square feet, which is shown on a drawing dated April 14, 2016 and entitled "A101 P - Proposed South Stair Entrance" prepared by Holt Architects P.C. And on the eastern face of the building, seven sunshades extending into the City airspace by no more than a total of 14 square feet as shown in the drawing dated April 15, 2016 and entitled "G1 Parking Separation Diagram" prepared by Holt Architects P.C. WHEREAS, it appears that the proposed encroachments are inside the current location of the existing public sidewalks on West State Street and North Meadow Street and will not interfere with the sidewalks as currently constituted; and WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public works uses or needs; and WHEREAS, for use of City -owned property, the City requires an initial application fee of $100 for new licenses, but stipulates that the annual use fee shall be waived for minor encroachments, now therefore be it RESOLVED, That the Board of Public Works hereby grants the request for an encroachment at 602 West State Street, as proposed, contingent upon the execution of a license/agreement and submission of the required application form and fee (and renewal fees for any subsequent terms) and proof of required insurance, and be it further RESOLVED, That the Mayor, upon consultation with the Superintendent and City Attorney, is hereby authorized to execute a license/agreement allowing said encroachment, revocable upon 90 days' written notice by the City in the event that the encroached upon City property is required for any City purpose, and containing the usual terms and conditions, including those specified in Chapter 170 of the City's Municipal Code. Page 3 9A. Approval of the 2017 Sidewalk Work Plan and Assessment Roll — Proposed Resolution WHEREAS, Section C-73 of the City Charter creates five Sidewalk Improvement Districts (each a "SID") for the construction and repair of sidewalk, and provides for an assessment against each property located in each SID for the benefits received by the property from such construction and repair; and WHEREAS, the Board of Public Works is responsible for recommending to the Common Council a budget and schedule of work for each SID district for each fiscal year, following a public hearing; and WHEREAS, the Board has received a proposed SID assessment roll, budget, and schedule of work for Fiscal Year 2017; and WHEREAS, the City provided public notice of the SID assessment roll, budget, and schedule of work in July 2016; and WHEREAS, owners of assessed properties were provided an opportunity to file written objections with the City Clerk, and present evidence to the Board at a public hearing on August 8, 2016; and WHEREAS, the Board has given due consideration to the objections, if any, presented by the property owners in accordance with Section C-73; now, therefore, be it RESOLVED, That the Board recommends, subject to amendment and approval by the Common Council, the 2017 budget and schedule of work attached hereto, and be it further RESOLVED, That the Board finally approves the schedule of assessments constituting the 2017 assessment roll, which are reflected on the assessment roll kept on file with the City Clerk, which roll the Superintendent of Public Works shall on behalf of the Board file with the Common Council in the form of an upcoming Committee agenda thereof, and which roll shall thereafter be confirmed, as amended, by the Common Council by local law after a public hearing, creating a lien upon the real property so assessed. Page 4 913. BOHA, Ithaca Police Historical Sion Dedication for Lew Spaulding - Resolution WHEREAS, the Ithaca Police Department and the Badge of Honor Association (BOHA) seek to honor IPD Officer Levi Spaulding who died in the line of duty on September 11th, 1930, and WHEREAS, BOHA commemorates officers in Central and Western New York who have died in the line of duty by placing a memorial sign at the location where the officer died, and WHEREAS, Officer Levi Spaulding, Ithaca's first African American police officer, suffered a heart attack and died in the line of duty after participating in an intense 36 -hour manhunt for a murder suspect, and WHEREAS, the memorial sign shall be placed at the location of the former Ithaca Police Department which was located on the Northeast corner of Tioga and Seneca Streets in the City of Ithaca, now therefore be it RESOLVED, That the Board of Public Works approves the request to allow this memorial to be constructed, to direct the Department of Public Works to install the sign, and for the Badge of Honor Association to fund and dedicate the sign in conjunction with the Ithaca Police Department. Page 5 �r I IA C� POLICE WN IN MEMORY OF OFFICER LEVI SPAULDING END OF WATCH SEPTEMBER 11, 1930 Oe OF HO 4*oo 41S%3acfAvko FORMER LOCATION OF THE ITHACA POLICE DEPARTMENT I -ko�tti a�reo` Ithaca Youth Bureau yi 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 "Building a foundation for a lifetime." To: Board of Public Works From: Liz Vance, Director Re: Pavilion Reservation Fees Date: August 22, 2016 During our 2017 budget planning we reviewed the pavilion fees at Cass and Stewart Parks. (The IYB handles the pavilion reservations for both parks.) We are also reviewed the pavilion rental agreement to address concerns about renters use and treatment of the pavilions. The last fee increase was made in 2014 following the rebuilding of the Tea Pavilion. In 2015 we moved to a resident/non-resident fee structure when the Town of Ithaca first decreased their contributions to water front parks and recreation facilities (see attached 2016 rental agreement). With outside funding continuing to decrease and with the City continuing to invest in the parks, we are recommending the fees for City of Ithaca residents increase by 1% and that the fees for non-residents and organizations increase 1.5%. Please see attached chart. This summer we received reports of damage done to the pavilions by renters and the condition that pavilions were left in after use. Broken glass, beer bottles, garbage and vomit have been found after events. DPW also discovered that renters are using staples and adhesives on the pavilion walls to hang decorations and this is causing damage to newly painted walls. We have reviewed the current pavilion rental form and are recommending several changes that will hopefully help protect the recent investments in the pavilions so that they will last for many years to come. Please see attached pavilion rental form. Cass Park Up to 24 people 25 — 74 people 75 + people or Exclusive Use Stewart Park Small Pavilion Up to 24 people 25 — 74 people 75 + people or Exclusive Use Stewart Park Large Pavilion Proposed new fees Individuals and Families from the City of Ithaca City Discount $40.00 $80.00 $100.00 $40.00 $80.00 $130.00 Up to 24 people $40.00 25 — 74 people $80.00 75 — 99 people $130.00 100 — 149 people $165.00 150 + people or Exclusive Use $200.00 Proposed new fees All Organizations & Non -Resident Individuals and Families $52.00 $104.00 $130.00 $52.00 $104.00 $170.00 $52.00 $104.00 $170.00 $215.00 $260.00 "An Equal Opportunity Employer with a commitment to workforce diversification." Page 2 August 22, 2016 Since we begin to take 2017 reservations on January 2, 2017 it would be most helpful if a decision could be made fairly soon, so that we can make any needed adjustments to the revenue projections in the proposed budget and also revise the reservation forms and offer consistent pricing to all groups during the entire 2017 season. Thank you. Cc: Mike Thorne, Jeanne Grace, Megan Wilson, Kathy Servoss 'An Equal Opportunity Employer with a commitment to workforce diversification." *DRAFT* STEWART PARK LARGE PAVILION RESERVATION FORM Organization/College/Club: Contact Person: Address: (Street Address) (City) (State) (Zip Code) Phone/Cell Number: Reservation Day & Date: Municipality: (City/Town/Village) Arrival Time: Departure Time: Group Size: Email Address: Reason for Reservation: Is your reservation for a fundraising or other event (open to the public), such as a chicken BBQ or similar activity? ❑ Yes ❑ No (If YES, you must rent the pavilion EXCLUSIVELI9 Is your reservation for individual/family use (i.e., birthday party, graduation party, family reunion, wedding, etc.)? ❑ Yes ❑ No Additional Permits Needed? (Permits will be needed in order to erect tents/signs/use dmplified music/alcohol) ❑ Yes ❑ No (If YES, please contact the following departments for permit applications): Tent/Sign permits (for tents larger than 20x20) Building Division (607) 274-6508. Application available on-line at: http://www.cilyofithaca.org/DocumentCenter/HorneNiew/77 Amplified Sound: Mayor's Office (607) 274-6501. Application available on-line at: http://www.cityofithaca.org/528/Noise-Permit If you are hosting an event that is open to the public and requires three or more permits you may require a Special Event Permit. Please contact the City Clerk's Office at (607) 274-6570 or review the application information at: http://www.cityofithaca.org/522/Special-Events Alcohol: Will alcohol be served and/or provided at your event? ❑ Yes ❑ No If YES, specialpermission is requiredfor the sale and consumption of alcoholic beverages on cityproperty. This permission will be coordinated through the City Clerk's Office. In addition, proof of a liquor license from the New York State Alcoholic Beverage Control Board (ABC), and liquor liability insurance are required. The City will only approve the sale and consumption of alcohol during an event in a venue that includes a controlled, clearly defined containment area. PLEASE NOTE: UNLESS RENTING FOR EXCLUSIVE USE, YOU MAY BE SHARING THE PAVILION We encourage the use of pavilions by more than one group whenever possible and practicable. Please check the group size and circle the fee below: ❑ 150 + people or (Exclusive Use): $180.00 Organizations/Clubs/Colleges & Non -City Residents: $ 52.00 $104.00 $156.00 $208.00 $234.00 Refunds: There is a $15 processing fee deducted from any pavilion refund. Refunds may be made under the following circumstances: • When the cancellation is received in writing less than 60 days after reservation is received, and at least 45 days prior to the date of the reservation or when an error has been made by an employee of the City of Ithaca as to the pavilion or space to be reserved. Individuals/Families of the City of Ithaca: ❑ Up to 24 people $ 40.00 ❑ 25 - 74 people $ 80.00 ❑ 75 - 99 people $120.00 ❑ 100 -149 people $160.00 ❑ 150 + people or (Exclusive Use): $180.00 Organizations/Clubs/Colleges & Non -City Residents: $ 52.00 $104.00 $156.00 $208.00 $234.00 Refunds: There is a $15 processing fee deducted from any pavilion refund. Refunds may be made under the following circumstances: • When the cancellation is received in writing less than 60 days after reservation is received, and at least 45 days prior to the date of the reservation or when an error has been made by an employee of the City of Ithaca as to the pavilion or space to be reserved. Other information and park rules: • The reserved use of Stewart Park and/or its facilities is by permit only through authorization of the Board of Public Works or its agent. • Reservations may not be transferred, assigned or sublet to another individual or organization. • The Park opens at 8:00 a.m., and closes at 10:00p.m. and during the remaining hours of darkness. • All motor vehicles must park only in designated parking areas. Parking on the grass is prohibited. • Any physical damage to the pavilion after your group use may be subject to additional fees/charges for any such damage. INITIALS • The sale of goods and/or services within the park is prohibited except as allowed below: - The grounds and facilities at Stewart Park may not be used by an individual, group or organization to raise money except that a not- for-profit group or organization may schedule one (but not more than one in a calendar year) chicken barbeque or similar activity. • The sale of alcoholic beverages is prohibited, the possession and use of alcoholic beverages is not prohibited, and may require an alcohol permit. Please see information above regarding alcohol permit. INITIALS • Dogs are prohibited in Stewart Park • Groups that reserve the large barbeque pit must provide their own grates. • The use of staples, tacks, nails and/or glue is prohibited in the pavilion; please only use allowable adhering products for decorating, such as non -residue producing tape (painters tape). • Pavilion renters who fail to perform adequate clean-up, or damage city property and facilities, will be billed at full cost recovery rates plus overhead for cleanup and repair. In addition, such failure may result in denial of future Event applications or the requirement of a cash deposit or surety bond for future events. All garbage must be carried out of the park, you are responsible for cleanup, removal of any and all decorations, food, paper products, glass products, etc., if additional cleaning or garbage removal is required after your rental of the pavilion, and you may be subject to a cleaning charge of $50.00 per hour (minimum charge) . INITIALS • Only one reservation will be accepted per group, per event, per year. I agree to abide by all rules and regulations of Stewart Park. I further agree to pay for all damages to the facilities at Stewart Park which may be caused by my group/organization use (other than normal wear and tear). It is also understood that the City reserves the right to cancel any reservation at any time should a conflict arise with your use of the facilities (an appropriate refund would be made). Furthermore, I agree to not hold the City of Ithaca or any of its employees responsible for any and all accidents, injuries, damages or monetary loss from my group/organization's use of the facilities at Stewart Park. Signature: Date: Method of Payment: All reservations are made on a first come first served paid basis. Reservations are not accepted over the phone. You may return this form with payment to the Ithaca Youth Bureau, 1 James L. Gibbs Drive, Ithaca, NY 14850 in person or by mail. Reservations may be faxed to (607) 273 - 2817. Make checks payable to: Ithaca Youth Bureau. ■■memmmmmommoommmmmmommmmmmmmmmmmmmmmmmmommommmmmmmmmommommmmommmmmmmmmmummoomaaansomm umrua ❑ Credit Card Visa/MC/Discover/American Express ❑ Cash ❑ Check # (circle one) Card Number - - - Expiration Date / V -CODE: (last 3 digits on back of card) Amount $ Card Holders Name: Authorized Signature: X Office Use Only Date Initials Paid $ Re: Pavilion Memo Re: Pavilion Memo Jeanne Grace Sent: Tuesday, August 16, 2016 8:39 PM To: Liz Vance Cc: Michael Thorne; Kathy Servoss; Megan Wilson Categories:BPW Liz, This looks good. https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgA... On the reservation form under the "other info and park rules" section, the bullet point that starts, "Any physical damage to the pavilion after your group" ... Could we change to "Any physical damage to the pavilion or addition cleaning beyond routine cleaning after your group use may be subject to additional fee/charges for any such damage or additional cleaning". I saw it mentioned further on but think it is worth it to mention it here too. Also something happened last weekend that reminded me of something else to add, not sure where to put it, but often times people try to set up events the evening before and then request to have my staff lock the building early. With the auto locks and the sparse staff hours in the evenings this is not possible. In addition the building doors, even when locked, can not really be considered secure due to the age of the doors and the inadequate strength of the latches. Can we add something that says renters should treat the stew park Ig pavilion as an open air pavilion that can not be secured overnight. The city is not responsible for items left in the pavilions overnight. Hope these additions are not too late. Thanks for working on this. Jeanne Sent from my Verizon Wireless 4G LTE DROID On Aug 16, 2016 5:07 PM, Liz Vance <LVance@cityofithaca.org> wrote: Hello Kathy, Attached is a memo to the BPW about some recommended changes to the pavilion rental agreement and fees. I have also attached a draft of the proposed changes to the rental form. I am hoping to bring this to 8/22 BPW meeting. Dave Warden was going to put on the agenda. Did this happen? Thanks for your help, Liz Liz Vance, Director Ithaca Youth Bureau 1 James L. Gibbs Dr. Ithaca, NY 14850 607-273-8364 LVance@cityofithaca.org "It is not fair to ask others to do what you are unwilling to do yourself." Eleanor Roosevelt (Fkst Lady, pokidan, diplomat, activist, 18841962) 1 of 2 8/17/2016 9:50 AM 13B. Request for Encroachment Agreement/License at 128 Eddy Street — Proposed Resolution WHEREAS, Margaret Liguori, owner of the property at 128 Eddy Street (Tax Map Parcel No. 68.-3-11), in the City of Ithaca, has requested an encroachment agreement/license from the City into the adjacent airspace of City owned Frosh Alley; and WHEREAS, the encroachment consists of the following: A second story overhang extending into the Frosh Alley airspace by approximately .7 foot in width, for a span of approximately 14 feet, thereby encompassing an encroachment into the right of way by approximately 9.8 feet, which is shown on a drawing stamped September 24, 2009 and entitled "Survey Map No. 128 Eddy Street" prepared by Lee Dresser, Licensed Land Surveyer, and WHEREAS, it appears that the second story overhang in question has been in existence for many years, and that the proposed overhang encroachment is inside the current location of the existing airspace of the City owned property known as Frosh Alley and will not interfere with the City's property as currently constituted; and WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public works uses or needs; and WHEREAS, the 2016-17 schedule of fees for use of City -owned property requires an initial application fee of $100 for new licenses, but stipulates that the annual use fee shall be waived for minor encroachments, now therefore be it RESOLVED, That the Board of Public Works hereby grants the request for an encroachment at 128 Eddy Street, as proposed, contingent upon the execution of a license/agreement and submission of the required application form and fee (and renewal fees for any subsequent terms) and proof of required insurance, and be it further RESOLVED, That the Mayor, upon consultation with the Superintendent and City Attorney, is hereby authorized to execute a license/agreement allowing said encroachment, revocable upon 90 days' written notice by the City in the event that the encroached upon City property is required for any City purpose, and containing the usual terms and conditions, including those specified in Chapter 170 of the City's Municipal Code. Page 6 CITY OF ITHACA - Superintendent of Public Works kgehring@cityofithaca.org 108 East Green Street, Suite 202, Ithaca, N.Y. 14850 Phone: (607) 274-6527 Fax: (607) 274-6587 APPLICATION FOR USE OF CITY PROPERTY (see §170 of the City Code for additional requirements, restrictions, and procedures) y APPLICANT NAMELL-(,S_ - fl y- NAME OF ORGANIZATION / BUSINESS MAILING ADDRESS A; O �} $T- 7T-�rxa-r,g PJ Y /41^10 PHONE NUMBER to O DATE OF APPLICATION SUBMISSION EMAIL ADDRESS Cl�IS it—V Cim-o' I.T-JPFr �,' con All of the following documentation MUST be submitted to the Superintendent's Office, along with this application form, and $100 non-refundable fee, in order for application to be considered complete. **** Incomplete Applications will not be accepted **** ❑ Provide a typed explanation of your request clearly indicating the location of the property under consideration, your intended use(s) of that property, and intended duration of use. Also, include a description of any physical changes that you wish to make to the City property and any other information you feel is relevant, such as paving, drainage improvements, signs, structures, etc. ❑ $100 non-refundable application fee. Checks payable to the City of Ithaca. ❑ Property survey produced by a licensed land surveyor showing the City property and adjacent private property ❑ A drawing, such as submitted or approved site plan, clearly illustrating the boundaries of the City property proposed for private use, including physical changes proposed and the affected area (in square feet or acres) ❑ Insurance coverage consistent with the terms stated in §170-9D(1) of the City Code ----------- FOR OFFICE USE ONLY Application Fee of $100 paid on ((t ( (D (date) by cash or check # (circle one) Application accepted by: Al_ Date: 7/ft Michael J. Thorne, P.E., Superintendent of Public Works The Superintendent of Public Works has determined that this request should be properly treated as (check one): ❑ Temporary easement ❑ Permanent easement ❑ Lease ff License ❑ Other The Superintendent has determined that this request ❑ does M does not involve the use of public parkland. The Superintendent has determined that this request ❑ does 9 -'does not require environmental review. The Superintendent shall determine whether the requested encroachment or use interferes with any public works functions or needs, and whether any conditions should be attached to any granting of an easement, license or lease. The Superintendent has determined that additional review/action is necessary from the following (check all that apply): ❑ Mayor Ja `ity Attorney ❑ Fire Chief p4oard of Public Works ❑ City Clerk ❑ Common Council ❑ Other This application been ❑ approved ❑ with conditions ❑ denied by:, Michael J. Thorne, P.E_, Supenntendent of Public Works Date: and a written response ❑ has ❑ has not been provided. JAFront Office Files\Forms\Use of City Property Application.doc CHRISTOPHER GEORGE REAL ESTATE REALTORG IR 418 N. Tioga St. Ithaca, NY 14850 Christopher J. Anagnost Telephone (607) 272-8213 Licensed Real Estate Broker/ Principal Fax (607) 272-8324 AUGUST 10, 2016 SUPERINTENDENT OF PUBLIC WORKS CITY OF ITHACA 108 E. GREEN ST. ITHACA, NY 14850 APPLICATION BY CHRISTOPHER ANAGNOST, BROKER ON BEHALF OF MARGARET K. LIGUORI, OWNER APPLICATION FOR USE OF CITY PROPERTY PROPERTY LOCATED AT 128 EDDY ST. TAX PARCEL #68-3-11 THE PROPERTY IS LOCATED ON THE CORNER OF EDDY ST. AND FROSH ALLEY. FROSH ALLEY IS A WALKWAY FROM EDDY ST. TO N. QUARRY ST. THAT ONCE LED TO THE FORMER EAST HILL ELEMENTARY SCHOOL. THE LAND FOR THAT WALKWAY WAS DONATED TO THE CITY IN 1888 BY FRANKLIN C. CORNELL. THE PROPERTY AT 128 EDDY ST. WAS PROBABLY ERECTED CONTEMPORARILY WITH, OR NOT LONG AFTER THE DONATION OF FROSH ALLEY TO THE CITY. THE WAS MOST LIKELY BUILT AS A BOARDING HOUSE AND WAS AT ONE TIME THE RESIDENCE OF NOTED ITHACA ARCHITECT THOMAS H. CANFIELD. IN 1964 IT CONTAINED THREE DWELLING UNITS. I HAVE NOT RESEARCHED HISTORY TO SEE WHEN THOSE UNITS WERE INSTSALLED. THERE IS A SECOND FLOOR ROOM ON THE NORTH SIDE OF THE THAT EXTENDS .7 FEET INTO THE AIRSPACE ABOVE FROSH ALLEY. THE ENCROACHMENT IS .7 FT BY 14 FEET [ACCORDING TO THE ASSESSMENT DEPARTMENT SKETCH] FOR A TOTAL OF 10 SQUARE FEET. AN OLD PHOTO OF THE HOUSE FROM AROUND 1910 SHOWS THAT ENCROACHMENT EXISTED AT THAT TIME AND IT MAY BE ORIGINAL TO THE HOUSE. ON BEHALF OF THE CURRENT OWNER AND THE PURCHASERS, I AM MAKING THIS APPLICATION FOR AN EASEMENT/LICENSE FOR THIS OVERHANG ENCROACHMENT. THE HOUSE IS IN AN HISTORIC DISTRICT AND ALTERING THE OVERHANG WOULD NOT ONLY BE COSTLY BUT WOULD TAKE AWAY FROM TOM CANFIELD'S DESIGN. REGARDS, C Aty��� CHRISTOPHER J. 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Green St. — Third Floor Ithaca, NY 14850-5690 DEPARTMENT OF PLANNING, BUILDING, ZONING, & ECONOMIC DEVELOPMENT Division of Planning & Economic Development JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT PHYLLISA DESARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT Telephone: Planning & Development – 607-274-6550 Community Development/IURA – 607-274-6559 Email: dgrunder@cityofithaca.org Email: iura@cityofithaca.org TO: Board of Public Works FROM: Parks Commission DATE: August 16, 2016 RE: Proposal to Rename Cass Park Road At its July 12' meeting, the Parks Commission discussed a request from the Ithaca Children's Garden (ICG) to name the two sections of the Cass Park Access Road. One portion of the road is located in the main area of Cass Park (near the pool, rink, Hanger Theatre and soccer fields) while the other portion runs near ICG, the park pavilion and Union baseball fields. The ICG has requested that the two portions of the road, which are not connected, be given separate names to help with visitors' navigation to both Cass Park and the Ithaca Children's Garden. There is currently confusion over which part of Cass Park Access Road the various facilities are located on, and visitors are having difficulty finding their destinations. While the ICG suggested naming the portion of the road adjacent to their facility "Gaia Way" after Gaia the Turtle, the commission thought this name would have little meaning if the garden closed or relocated. The Parks Commission would like the road sections to be assigned names that are related to local Ithaca history. The Commission proposes that the section of Cass Park Access Road near the Hangar Theater, rink and pool be renamed "Runway Run" to reflect the history of the original airport. A portion of the access road is thought to have been part of the former airport runway. The Commission also proposes that the portion of the road near the ICG be renamed "Storm Country Rd" to commemorate the writings of Grace Miller White, an author who lived in the area. Her popular novel Tess of the Storm Country (1909), which was also made into several film versions, was set in Ithaca's west end. The novel focused on the struggles against injustice of an impoverished girl living in the squatter's fishing camp, which was likely located very near the current Cass Park location. The Commission voted unanimously to recommend that the Board rename the Cass Park Access Roads as noted above. The attached map shows the locations of the roads. The portion of the road shown in red is the proposed "Runway Run" and the section shown in purple is the proposed "Storm Country Road." If you have any questions or comments, please contact Megan Wilson, Senior Planner, at 274-6560 or mwilsonna,ci ofithaca.org. n City of Ithaca, NY 2016 r b ,.rte i�Y p Cass Pk Access Rd -new names Bridge Photo and Data 7 ® Bridge Impervious Surfaces +.. t r ti' Paved UrNe 'CJS' T =� •y,{ . f. - - 'i •C ''. } ... '/.;: 7• Paved Parking • ' ;- jj, - � ' f Paved Playground �. • �- 14. `F r • .S - .,I1 _' f • ft•` Paved Roadway Paved Surface t d• .,.�[fk- �, ., Paved Walk *� y •. Unpewd Odve Unpaved Perltlrg ..�.,''. +=r '* . T r1'r C l `;' �. iTIORM CO KTRY IRj] 't unpaved Playground UnpawdStidwe S nd unpaved Walk r� ! . �', r Road Name Y Buildings •- t f I:r. r .. Railroad "� - ' a Curb Line t �... • ' 4, Parcel 1 I± ' E cr • `• �J Border r" Waterway 0 341.7 683.4 1,366.9eet Data contained on this map was provided or derived from data developed or compiled by the City of Ithaca, and is the best available to date. The originators do not warrant the accuracy 1:8,201 0/15/2016 Map Source: or completeness of the information portrayed by the data httpl/geo.tompkinaco.org/tltml/?viewer_cityinfra 13D. Approval of the Cayuga Waterfront Trail for the Public Art Commission's Mural and Street Art Program — Proposed Resolution WHEREAS, the City of Ithaca Public Art Commission (PAC) has been established to, among other duties, review and advise Common Council on proposals for the exhibition and display of public art in City spaces — buildings, facilities, and infrastructure — and to review development proposals for decorative elements in the city's public spaces, and WHEREAS, in 2010, the PAC created a mural and street art program to beautify blank walls within the city while providing local artists from all sections of the community an opportunity to showcase their work, and WHEREAS, the Board of Public Works approved the following City -owned sites for inclusion on the list of potential sites in City of Ithaca Public Art Commission's Mural and Street Art Program by resolution on May 19, 2010: • Walls in the City Garages on Green St. and Seneca St. • Retaining Wall along Ithaca Hotel Site (for temporary image) • DPW facilities next to the Sciencenter and across the street from Sciencenter • Municipal Electrical boxes throughout the City • Retaining walls on West Spencer Street and downstream from the George Johnson Bridge (Plain Street over Six Mile Creek) WHEREAS, several more sites have been added to the above list by the Board, including, the stairwell at the intersection of South Cayuga Street and West Spencer Street, buildings at Cass Park, the South Albany Street Bridge, and the Dryden Road Parking Garage, and WHEREAS, as a result of these approvals, the PAC has worked with more than 50 artists to install murals on City -owned property throughout the city, and the response to the new murals has been overwhelmingly positive, and WHEREAS, the Ithaca Festival has submitted a proposal for a glow -in -the -dark mural project, titled "Art in Glow," as part of the PAC's Mural and Street Art Program to be installed on the surface of a section of the Cayuga Waterfront Trail, and WHEREAS, the Cayuga Waterfront Trail was not included among the sites pre -approved for future murals by the Board of Public Works, and WHEREAS, the PAC will be reviewing the design submitted by the Ithaca Festival at its August 24th meeting but recommended that the Board consider the Cayuga Waterfront Trail as a potential location for this proposal and other mural projects earlier this spring; now, therefore, be it RESOLVED, That the Board of Public Works approves the Cayuga Waterfront Trail for inclusion on the list of potential sites for the PAC's Mural and Street Art Program; and be it further Page 7 RESOLVED, That the PAC will continue to work with Planning Department staff to conduct a mutually acceptable public input procedure for engaging nearby businesses, residences, and/or business and neighborhood associations for each specific project, and be it further RESOLVED, That the PAC will work with the City Attorney to ensure that any mural, Request for Proposals, or contract with a participating artist reflects and accommodates the needs and constraints of the City. 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SWEEPS SDR. t 1 4.0200 48 1800 4" 22 112 ST BENDS SDR -35, 27-103 1 4' x 1 -T-0" PIPE SOR-35, 27-100 4.2600 4' x 4` TEE WYES C.E. 27-119 28 7-7440 4'x5'-0' Firs SOIL PIPE C I. 27-117 t 5 27.T44 fl 4 Outside C i CleanOu! Cap CAPS SCc,.3:5 T 95,1000 V-102 136200 t}Lt 4' SP Gaskets CAPS SDR -35. 2r -,O,,5 3 1213200 4' 35 x C ! Sal Pipe ADAPTERS SM,%. 27.1 os t 6A200 4" 100 MM PVC GRIPP=R P! uGc t *3800 5643.8' Total Materials: $645,87 Other: [}escnpbon Area Costo sgr ftl Total. (s) STONE 10 13 ?t? 31.00c1G CRUSHER RUN 15 17_W STREET PATCH 4X-90 80 1+x.00 5000000 -31.19350 Tatar Other. $1.193.50 Total Statement No ISM.- 54.957-75 To The Board of Public Works Page 1 of 2 To The Board of Public Works Aaron Munzer [aaronmunzer@gmail.com] Sent: Tuesday, August 16, 2016 1:25 PM To: Dan Cogan; Michael Thorne; Kathy Servoss The letter that I would like the BPW to read is below, thank you for having us! I will send along the drawings as soon as they become available from our architect. To the City of Ithaca Board of Public Works: The Ithaca Farmers Market is a longstanding institution of the local economy. We are a vital, if somewhat smaller, economic engine for many businesses in the area, providing for the city jobs, tax revenue, community gathering space, and a tourism destination heralded near and far as the best of what Ithaca has to offer. We are the antidote to the Rt. 13 commercial strip, ensconced as we are in a beautiful city -owned garden that we have lovinz1v stewarded into being the jewel of the Ithaca Waterfront. We're proud of our role in the community, and proud of our positive relationship with the city. Recently, however, our relationship has been strained by two actions undertaken by the city. The first was the construction of the Cayuga Waterfront Trail. While this vital pedestrian infrastructure will no doubt be able to bring more walkers, bikers, and satellite parkers to our market in the future, the short term impact on us has been tremendous, and unanticipated. We lost 50-60 parking spaces due to the trail's path through our parking lot, which we accepted as the cost of improvements to city infrastructure. However, in recent weeks, the city/BPW was contacted by the lawyer for Bob Andre, who asked the city to place "no parking" signs all along Third Street Extension, where our customers, and parents and CU alumni, have been parking for decades. The decision was apparently made by DPW staff, and the fire chief, based on the face that the vehicles were obstructing public right-of-way. That's fine. We don't have a problem with those decisions being made. What we DO have a problem with, is that as stakeholders, neither the IFM or Cornell were notified about the impending parking removal, until 3 days before the signs went up. No chance to plan for this, right in the midst of our busy summer farming season. Not only were we not given a voice in the discussion, we have been completely stymied in the process of working through what happened, and how we should go about getting parking back. To add insult to injury, the shoulder was completely mowed and chipped, giving vehicles a safe space to pull off, but we were told that the extra work was done not to accommodate our visitors, but so Bob Andre's "no parking" signs could be seen better. With the loss of these spaces we estimate that we have lost approximately 1/5 of our 500 parking spaces - - some available in our lot, and others on the edge of Third Street, Carpenter Drive, and our front entrance. This has had a deep impact on our vendor's sales. We have been told by the Director of City Parking that our lot is already too small for the amount of Ithaca locals and visitors we have, and still, on a busy Saturday, our eight parking attendants can park 1641 cars in (just our lot --250 spaces) three hours, from 9:30-12:30 on a Saturday morning. That's an efficient use of space, but the demand to visit our site is far eclipsed by our supply. We are also concurrently reaching out to TCAT, Streets and Facilities, and other nearby parking lots, to see about possibly using them for auxiliary parking. However, these are marginal sites at best, and it seems like such a shame to look past the clear parking available in our backyard. We have also been told that we should charge for parking, like downtown does. However, our experience has been that we are in competition with supermarkets on Route 13 like Wegmans, and if we were to charge it would make our food less accessible and cause our farmers to lose business, we believe. What we are asking for is support for replacing the parking we have lost, with the creation of a small gravel pull off on city of Ithaca property, on the edge of Third Street Extension, for approximately 600 ft ofperpendicular parking space. The gravel would merely extend the shoulder -- we are not proposing an actual "lot. " Our architect Steve Gibian has drawn up a proposed blueprint, that is attached here. The farmers market would be willing to pay for part of the costs to build this proposed pull -off, as long as we https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAAAAVxghO 151dTool... 8/16/2016 To The Board of Public Works Page 2 of 2 could be ensured of exclusive use on weekends, and possibly share the cost with Cornell and the city. We believe that a vibrant farmers market and community gathering site is well worth the small cost here. We would perform all maintenance on the site and take responsibility for added liability on our own. Currently the farmers marketprovides a lot to the city, without asking for much in return. Looking past the incalculable value that having a vibrant market like ours provides, we also pay more than $30, 000 in rent for our site every year, perform all maintenance on it, and in return allow anyone to use it as a park S days a weep and two days a week all are welcome to visit our world famous farmers market. During the weekend days Cayuga Waterfront Trail users use our bathrooms, water fountains, and picnic amenities for free, with us shouldering all the costs of that. We recently built a kayak launch for the new Cayuga Blue Wave Trail at our own expense to add to the city's water transportation options, and we have also taken on maintenance (weedwacking, sweeping, etc) of the Cayuga Waterfront Trail that is located on our site. Normally, city crews perform that work. We consider ourselves to be partners with the city, in addition to tenants. We team up to promote local food, and economies, the mayor and council members have appeared to christen our annual Rutabaga Curling event, and we provide a low cost business incubator for many city residents looking to start a new chapter in life. We're asking for your help to continue the great work that we're all doing here. Aaron Munzer and Becca Rimmel, Market Managers John Reynolds and Brian Horvath, President, Vice President, Board of Directors for the Ithaca Farmers Market https://mail.cityofithaca.org/owa/?ae=Item&t=IPM.Note&id=RgAAAAAVxghO 151dTool... 8/16/2016