HomeMy WebLinkAboutJ - 11 GLSC RFP Planning & Feasibility Study
Town of Cortlandville
&
The Cortland Regional Sports Council
Request for Proposal –
Gutchess Lumber Sports Complex
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RFP Sports Complex
The Town of Cortlandville and the Cortland Regional Sports Council is requesting proposals to
update an economic impact and feasibility study for a multi-sport complex in Cortlandville, New
York.
Proposals must be received by email submission to jmcnerney@cortlandville.org &
machellphelps@gmail.com or mail to no later than: 4:00 PM (EST) on Wednesday,
November 15th, 2023.
John McNerney
Town of Cortlandville
Parks & Recreation
3577 Terrace Road
Cortland, NY 13045
607-423-2252
Questions concerning this RFP can be directed to jmcnerney@cortlandville.org &
machellphelps@gmail.com
Introduction
The Town of Cortlandville and Cortland Regional Sports Council, proposes to engage the
services of a consulting firm to update an economic impact and feasibility study, done originally
in the fall of 2016 (MFA Consulting Group).
The objective of this request for proposal (RFP) is to provide the Town of Cortlandville with
further development data and information to identify community needs, the economic impact
expansion would have for Cortland NY, anticipated project costs, job creation, updated market
analysis and a sports needs assessment. The responses to this request will form the basis for
evaluation, interview, and selection.
Community Profile
Cortlandville, is located in Cortland County New York. In the 2022 Census Estimate, the
county’s population was 46,126, with a town population of 8,286.
Scope of Work
Project Management
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An internal team consisting of the Town of Cortlandville staff and board members of the
Cortland Regional Sports Council will facilitate and manage the study process. The internal team
will assist the consultants in managing the operational aspects of the project and coordinating
work with relevant parties. The internal team will also provide support for project tasks and will
assist in the provision of community and demographic information, sports organization contact
information, previous plans, and studies to be determined during final scope development.
Facility and Existing Market Assessment
•Develop a sports tourism opportunity profile and market assessment that utilizes yet
builds on existing sports facilities and infrastructure (ie: hotels, restaurants, attractions,
etc.) to attract new sporting events based on updated information.
•Other factors to update: Youth Sports Participation Trends, Demographic and
Socioeconomic Analysis, Site Access, Competitive and Demand Analysis.
•Determine community needs to develop facility recommendations, look at venue
programming, other opportunities as well as job creation.
Market Potential Study
•Evaluate regional and national sports market trends and potential opportunities for
existing and new facilities.
•Evaluate untapped markets that will work to drive private investment into study results
and recommendations.
•Specify the potential economic impact of all sports concentrations outlined in the original
study results and recommendations.
Expected Results and Deliverables
The selected proponent shall deliver the following work product:
•A formal report and presentation of the work product with clear demonstration that it has
fulfilled all of the elements contained in the agreed upon scope of work.
•One electronic copy in original software format.
•Willingness to meet and present to Council Members and elected officials.
Proposal Submittal Requirements
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Each proposal must be submitted by mail to John McNerney, Town of Cortlandville Parks &
Recreation, 3577 Terrace Road Cortland, NY 13045 or by email to
jmcnerney@cortlandville.org & machellphelps@gmail.com.
All proposals are due by 4 PM EST, Wednesday, November 15th, 2023.
The Town of Cortlandville and the Cortland Regional Sports Council reserves the right to reject
any proposal that does not comply with the above requirements. Expenses incurred in the
preparation of a proposal are borne by the preparer.
Proposal Components
The proposal should contain the following sections:
1.Letter of transmittal
•Statement indicating an understanding of the work to be performed
•The primary contact person and his/her contact information
•Discuss consultants’ availability over the period of 6 months
2.Qualifications/Project Portfolio
•Areas of specialization
•Practice philosophy
•Examples of three (3) projects your firm took a lead role in the preparation of a
community assessment and market potential study (sports related projects preferred)
3.Methodology
•Describe the vision, strategic overview and approach to the project
•Express how the above mentioned component reflect your qualifications for this project
4.Work Recommendations
•The proposal must include detailed descriptions of the procedures and methods you
propose to use to complete all tasks within the scope of work
•Discuss tasks, timelines and anticipated deliverables
5.Project Management
•Services/functional role to be performed by each team member
•Technical Resources
•Consultant/sub-consultant experience, if relevant
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6.References
•List at least three (3) references we may contact
•Indicate project names and firm’s role
•Client contact information (email and telephone)
7.Fees
•Within a separate sealed envelope enclose a letter, outlining your expected fees to
John McNerney
Town of Cortlandville
Parks & Recreation
3577 Terrace Road
Cortland, NY 13045
607-423-2252
Email: jmcnerney@cortlandville.org
8.Schedule
•A proposed project work schedule;
•Time frames for work elements
•Target dates for various stages of the project.
Respondents Qualifications
All respondents to this RFP must be primarily engaged in providing the consulting services as
outlined in these requirements and have a demonstrated expertise in preparing studies of this type
and nature. Understanding the needs of Cortland County, as well as previous experience, are
essential criterions in the qualifying process.
Selection Process
The internal team will evaluate all proposals received in response to this RFP. After reviewing
the proposal submissions, consultants may be selected for a virtual meeting.
The Town of Cortlandville will pursue negotiations with the top ranked respondent with the goal
of entering into a contract.
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