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HomeMy WebLinkAbout08-17-16 City Administration Committee AgendaIf you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Controller’s Office at 607-274-6576 at least 48 hours before the meeting. CA Meeting City Administration Committee DATE: August 17, 2016 TIME: 6:00 pm LOCATION: 3rd Floor, City Hall, Council Chambers AGENDA ITEMS Item Voting Item? Presenter(s) Time Allotted Chair, Deb Mohlenhoff 1. Call To Order * Note: We will review the number of 15 Min* 1.1 Agenda Review No cards received at the beginning of each 1.2 Review and Approval of Minutes Yes meeting and adjust time if needed. Approval of July 2016 Minutes 1.3 Statements from the Public No 1.4 Statements from Employees No 1.5 Council Response No 2. Consent Agenda Items Yes 5 Min 2.1 PB&ED – Amendment to 2016 Budget 2.2 AOC Recommendations for 2016/2017 Budget 3. City Administration, Human Resources, and Policy 3.1 PB&ED – Amendment to Personnel Roster Yes JoAnn Cornish, Director 5 Min 3.2 PB&ED – Amendment to Personnel Roster Yes JoAnn Cornish, Director 5 Min 3.3 HR – Amendment to Anti-Discrimination Policy Yes Schelley Michell-Nunn, Director 5 Min 3.4 HR – Amendment to Human Rights Ordinance Yes Schelley Michell-Nunn, Director 5 Min * To Be Distributed Under Separate Cover 4. Finance, Budget, and Appropriations 4.1 DPW – Elmira Road Overlay & Signal Yes Tim Logue, Director of Engineering 10 Min Replacement 4.2 DPW – State Street Retaining Wall Yes Tim Logue, Director of Engineering 10 Min 4.3 DPW - Request to Establish CP for Expansion of the Alex Haley Municipal Wading Pool Yes Tim Logue, Director of Engineering 10 Min 5. Committees Working Group No Deb Mohlenhoff, Rob Gearhart 5 Min 6. Budget Process 6.1 Discussion All 10 Min 7. Meeting Wrap-up All 5 Min 7.1 Announcements No 7.2 Next Meeting Date: September 21, 2016 7.3 Review Agenda Items for Next Meeting No 7.4 Adjourn Yes (7:30 p.m.) Committee Charge: The CA committee will: Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce environment, intergovernmental relations and human resources J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 2. Consent .1 PB&ED – Amendment to 2016 Budget WHEREAS, the City has adopted a goal of reducing greenhouse gas emissions 80% by 2050, and nearly three quarters of Ithaca community GHG emissions come from residential and commercial buildings; and WHEREAS, the City of Ithaca Comprehensive Plan suggests “Enact more stringent local energy codes based on standards for new and existing buildings and voluntary certification programs” and The City’s Energy Action Plan recommends “Encourage sustainable and energy efficient development (and re- development) through green building policies and implementation of advanced energy codes” and “Consider regulatory tools to encourage/require higher energy efficiency standards for rental housing;” and WHEREAS, the City has been awarded grant funding for a project entitled “Building for Energy Efficiency: Developing New Construction Standards for Ithaca,” to conduct a comprehensive, collaborative examination of policy tools that Ithaca can use to incentivize or mandate green building standards for new construction; and WHEREAS, the grant funding will cover all cash project expenses, which will be used for hiring a consultant(s) to provide the various project deliverables; and WHEREAS, the City of Ithaca will administer the grant, and the Town of Ithaca has committed staff time to collaborate on this inter-municipal project; and WHEREAS, the City received in July the full grant award, from two different sources: Park Foundation provided a check for $51,970 and the Funders Network for Smart Growth and Livable Communities provided a check for $51,970; now, therefore be it RESOLVED, That Common Council approves an amendment of the 2016 City of Ithaca budget to accommodate the increase in revenue collected and the related consultant expenses as follows: Increase Revenue: A8020-2705 Planning Department Gifts & Donations $103,940 Increase Expenditures: A8020-5435 Planning Department Contracts $103,940 TOWN OF ITHACA 215 N . T ioga Street , Ithaca, N.Y. 14850 www.to wn.ith aca .ny.u s TOWN CLERK 273 -1721 PLANNING 273 -1747 ZONIN G 2 73 -1783 PUBLIC WORKS (Roads, Parks, Trails, Water, Sewer & Engineering) 273 -1656 FAX (607) 273 -1704 February 2, 2016 Partners for Places -Round 8 Re: City of Ithaca proposal -Building for Energy Efficiency: Developing New Construction Standards for Ithaca Dear Partners for Places Selection Committee: The Town of Ithaca, New York enthusiastically supports and plans to collaborate in the Building for Energy Efficiency: Developing New Construction Standards for Ithaca project along with the City of Ithaca and the Park Foundation. The Town and the City of Ithaca have committed to reducing greenhouse gas emissions 80% by 2050, and buildings are responsible for more than half of the Town's carbon footprint. This project will greatly help to reduce emissions from the building sector. Furthermore, addressing the efficiency of new construction through a green building policy or other means is recommended in both the Town's .2014 Comprehensive Plan and its Government Energy Action Plan. The Town and City of Ithaca have a strong history of collaboration, particularly in their sustainability efforts, as exemplified by their shared Sustainability Planner position. Given the nature of this project and its potential effect on economic development, collaboration between these two municipalities is especially important. The Town of Ithaca will be committing staff time and other resou~ces as necessary. The Sustainability Planner will be the main point of contact between the Town and the City,.and will assist in guiding this project by serving on the Advisory Committee. The Town's Department of Code Enforcement and the Planning Department will also be involved in collecting information and acting in an advisory capacity to aid the City of Ithaca's efforts on this project. We truly look forward to participating in this project and laying the groundwork for new energy efficient buildings. Sincer~y, rf.,. " g;v/~ Bill Goodman Town Supervisor J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 2. Consent .2 AOC Recommendations for 2016/2017 Budget 2016/2017 Budget - Upgrade Studio from Standard Definition to Digital High Definition $50,000.00 Description: The current equipment of the PEGASYS Studio is standard definition (SD), 720x480 pixels, analog equipment that dates from 1989 -1995. Almost none of it can be fixed or replaced any more. This budget includes new equipment that will upgrade the Studio to digital high definition (HD), 1280x720 pixels or higher. The new equipment includes HD Cameras, Camera Remote Controls, Video Switching and Titling Equipment, Monitors, Digital Recording and Media Playback. WHEREAS, Section 15.12 of the Franchise Agreement between the City of Ithaca and Time Warner Entertainment-Advance/Newhouse Partnership (TWC) of January 2003 requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide TWC with an annual budget for Public, Educational and Governmental access operations by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year, and WHEREAS, not all budgets from previous years were fully expended and in particular the full amount of the 2016 Budget approved in June of 2015 remains available, and WHEREAS, the AOC recommended that the unused funds of previous years and the full amount of the 2016 Budget become part of the 2017 Budget making it the “2016/2017 Budget”, and WHEREAS, the AOC accepted the 2016/2017 Budget in the amount of $50,000.00 at their regular meeting of May 31, 2016; now therefore be it RESOLVED, That Common Council accepts the Access Oversight Committee budget recommendation of $50,000.00 in order to meet the obligation to provide TWC with an annual budget for Public, Educational and Governmental access operations, which is due June 30 of each calendar year. 2016 Activity Report PEGASYS, the Public, Educational and Governmental Access System, offers the community a means of producing television programs and sharing them with the community. Free or low-cost video training plus access * to 2 video studios, digital field cameras and editors are available to Tompkins County residents. In 2016, 767 new shows produced by local residents premiered on channel 13. All Ithaca Common Council, Tompkins Legislature and Ithaca School Board meetings were cablecast live and rerun on channel 15. On channel 16, Ithaca College cablecast about 800 hours of new news, sports and entertainment shows from their studios at the Park School of Communication. Ithaca Mayor Svante Myrick appears on “What Matters at the Round Table.” PEGASYS offers community members a choice of 10 digital field cameras for use in making community programs. 592 camera sign-out days were used by community producers in 2016. PEGASYS also offers 5 editing systems featuring Adobe Premiere editing software. In 2016, community producers used 7,845 hours of editing time on PEGASYS editors. Check out our program schedule for channel 13 and find links to series programs that are archived on the web at: http://pegasys.webstarts.com/. Location: 612 W. Green St., Ithaca, NY Hours: Mon, Tues and Thurs, 5:30-9:30pm; Wed. 1-5pm. * Usage is free for residents of the City of Ithaca, Town of Ithaca and Village of Cayuga Heights. Usage is $40 per 6 month membership for other Tompkins County residents. J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 3. City Administration, Human Resources, and Policy .1 PB&ED – Amendment to Roster WHEREAS, the City of Ithaca’s Building Division, under the guidance of Housing and Land Use Supervisor, has been building a Property Management Database in the City’s Building Division for the past several years, and WHEREAS, it is the intent of the Planning Division to add to this database and create digital property files while also automating redundant tasks to free up staff time, and WHEREAS, the Housing and Land Use Supervisor has taken on this task, while maintaining his role as the City’s Housing and Land Use Supervisor, and WHEREAS, it has become apparent that these two roles are too much for one person, and WHEREAS, Housing Inspector Gary Checksfield has been with the City for the past 10 years and has increased his knowledge through experience and has proven his ability to take on greater responsibilities, and WHEREAS, no additional funding is needed in the 2016 approved budget; now therefore be it RESOLVED, That Common Council hereby amends the 2016 authorized roster as follows: Add: One (1) Housing Code Supervisor at 40 hours per week Delete: One (1) Housing Inspector at 40 hours per week and be it further RESOLVED, That the position of Housing Code Supervisor be assigned to CSEA Administrative Unit Salary Grade 16, and be it further RESOLVED, That the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for this position shall be established at eight (8) hours per day, forty (40) hours per week. 1 | Page TO: City Administration Members FROM: JoAnn Cornish, Director of Planning and Development, City of Ithaca DATE: August 1, 2016 RE: Request to Amend Personnel Roster The Planning Division will soon begin digitizing record copies of approved site plans, zoning appeals, and Certificates of Occupancy. Housing and Land Use Supervisor Gino Leonardi, the creator of this property database, will work with the Planning Division to accomplish this goal. The data will add information to the database already being populated by the Building Division. This, along with the continued input of applications, inspections reports, the issuance of permits, and automation of routine tasks, will continue to make property information easier for the public to access as well create efficiencies within the Department and is a critical task in order to move the Department forward. Mr. Leonardi has taken on this task while maintaining his role as the City’s Housing and Land Use Supervisor. Recently, Mr. Leonardi moved his work location to the Planning Division to begin this important work. It has become apparent that these two roles are too much for one person. Housing Inspector Gary Checksfield has been with the City for the past 10 years and has increased his knowledge through experience and has proven his ability to take on greater responsibilities. Director of Code Administration Mike Niechwiadowicz, Housing and Land Use Supervisor Gino Leonardi, and I agree that Mr. Checksfield has earned the right to a new title as Housing Code Supervisor. I would be happy to discuss this with you should you need more information or have questions. Thank you for your consideration of this request. CITY OF ITHACA 108 E. Green Street — 3rd Floor Ithaca, NY 14850-5690 DEPARTMENT OF PLANNING, BUILDING, ZONING, & ECONOMIC DEVELOPMENT Division of Planning & Economic Development JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT Telephone: Planning & Development – 607-274-6550 Community Development/IURA – 607-274-6559 Email: dgrunder@cityofithaca.org Email: iura@cityofithaca.org J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 3. City Administration, Human Resources, and Policy .2 PB&ED – Amendment to Roster WHEREAS, Code Inspector Mary Brenner has been with the City of Ithaca since December of 2009, and WHEREAS, Ms. Brenner has shown exceptional knowledge and professionalism in her role as a Code Inspector and is performing work at the level of a Senior Code Inspector, and WHEREAS, no additional funding is needed in the 2016 approved budget, now therefor be it RESOLVED, That Common Council hereby amends the 2016 authorized roster as follows: Add: One (1) Senior Code Inspector at 40 hours per week Delete: One (1) Code Inspector at 40 hours per week, and be it further RESOLVED, That no additional funding is needed in the 2016 approved budget. 1 | Page TO: City Administration Members FROM: JoAnn Cornish, Director of Planning and Development, City of Ithaca DATE: August 1, 2016 RE: Request to Amend Personnel Roster Code Inspector Mary Brenner has worked for the City since December of 2009. Ms. Brenner has shown exceptional knowledge and professionalism in her role as a Code Inspector and is performing work at the level of a Senior Code Inspector. Director of Code Enforcement Mike Niechwiadowicz and I are recommending this change as a way to recognize and fairly compensate Ms. Brenner for the level of work she is performing. No additional funding is needed in the 2016 approved budget. I would be happy to discuss this with you should you need more information or have questions. Thank you for your consideration of this request. CITY OF ITHACA 108 E. Green Street — 3rd Floor Ithaca, NY 14850-5690 DEPARTMENT OF PLANNING, BUILDING, ZONING, & ECONOMIC DEVELOPMENT Division of Planning & Economic Development JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT Telephone: Planning & Development – 607-274-6550 Community Development/IURA – 607-274-6559 Email: dgrunder@cityofithaca.org Email: iura@cityofithaca.org J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 3. City Administration, Human Resources, and Policy .3 Amendment to Anti-Discrimination and Anti-Harassment Policy WHEREAS, Common Council adopted an Anti-Discrimination and Anti-Harassment Policy in 2011. The policy identified protected classes as were listed in the City of Ithaca Human Rights Protection law, and WHEREAS, in 2003, Common Council included the protection of Transgender persons by modifying the definition of gender in its Human Rights Protection, and WHEREAS, it is desirous of Common Council to be inclusive and consistent in its policies. Common Council therefore wishes to revise the Anti-Discrimination and Anti-Harassment Policy to add Gender Identity and Expression, to be specifically included as a listed protected class; now, therefore be it RESOLVED, That Common Council hereby amends the City of Ithaca Anti-Discrimination and Anti- Harassment Policy to include Gender Identity and Expression. City of Ithaca Anti-Discrimination and Anti-Harassment Policy Statement of Policy The City of Ithaca is committed to maintaining a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices, including harassment and hostile behaviors. Therefore, the Mayor and Common Council expect that all relationships and interactions among persons in the City work environment will be professional; respectful; and free from bias, prejudice, hostility, and harassment. The State of New York and the City of Ithaca prohibit discrimination based on the actual or perceived age; creed; color; disability; domestic violence victim status; ethnicity; familial status; gender; gender identity and expression; height; weight; immigration or citizenship status; marital status; military status; national origin; predisposing genetic characteristics; race; religion; sexual orientation; or socioeconomic status of an individual. All such discrimination is unlawful and will not be tolerated. Additionally, the City does not allow bias-based harassment, or harassment of any other kind, in its workplace. The City of Ithaca is committed to taking all reasonable steps to prevent discrimination and harassment from occurring in its workplace. Definitions Discrimination: Treating an individual differently because of the individual’s membership in the above mentioned categories. Discrimination based on membership in these categories (other than providing reasonable accommodation for differently-abled persons) is prohibited by federal, state, or local laws. Harassment: Unwanted, unreasonable verbal or physical conduct directed toward or affecting another person that annoys, disturbs, frightens, insults or offends that other person, that continues or is repeated after a request to cease , and that: 1) has the purpose or effect of creating an intimidating, hostile, or offensive work environment; 2) has the purpose or effect of unreasonably interfering with an individual’s work performance; or 3) otherwise adversely affects an individual’s employment opportunities. Harassment includes bias-based harassment and sexual harassment. Bias-Based Harassment: Harassment that denigrates, offends or shows hostility or aversion toward an individual because of his/her actual or perceived age; creed; color; disability; domestic violence victim status; ethnicity; familial status; gender; gender identity and expression; height; weight; immigration or citizenship status; marital status; military status; national origin; predisposing genetic characteristics; race; religion; sexual orientation; or socioeconomic status; or that of his/her relatives, friends, or associates. Bias-based harassment includes, but is not limited to: epithets, slurs or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes; and written or graphic material that denigrates, ridicules, objectifies, or shows hostility, aversion or contempt toward an individual or group and that is placed on walls, bulletin boards, lockers or elsewhere on or in the employer’s premises, vehicles, or equipment, or is circulated in the workplace, including through electronic means. Scope of Policy This policy applies to all City officers and employees. This policy applies to all aspects of the relationship between the City and its employees, including but not limited to: recruitment, employment, promotion, training, working conditions, and benefits. Also, employees of the City shall not discriminate against independent contractors, volunteers, personnel employed by temporary agencies, applicants, customers, the general public, and any other persons or agencies doing business for or with the City. It is the expectation that independent contractors shall not discriminate against City employees. If any contractor violates this policy, appropriate action will be taken. Department heads and supervisory personnel are responsible for ensuring a work environment free from unlawful discrimination or harassment. These individuals must take immediate and, if authorized, appropriate corrective action when allegations of discrimination or harassment come to their attention to assure compliance with this policy. Should a department head or supervisor not be authorized to take corrective action, the matter shall be referred to the individual or body, as the case may be, having the authority to take corrective action. Reporting and Investigating Any City officer or employee who witnesses or experiences an incident of suspected discrimination or harassment shall report the incident to the appropriate department head or to the Human Resources Director, or their designees, as soon as possible after an alleged incident. Complaint Procedure Informal Procedure Some situations may be resolved in an informal manner by the Department Head or supervisor without the need for a formal complaint and investigation. Disciplinary action may not be imposed without a formal complaint being filed, and a finding, after investigation, that there is probable cause to believe discrimination or harassment occurred. An individual reporting harassment, discrimination , or retaliation should be aware, however, that the City of Ithaca may decide it is necessary to take action to address such conduct beyond an informal discussion. This decision will be discussed with the individual making the complaint. Formal Procedure A formal complaint must be in writing and must include the act(s), complained about, identify the person or persons alleged to have committed such act(s), and indicate the approximate dates, if known, when the act(s) occurred. Employees and officers can fill out the form themselves, or ask for help from their supervisor, Department Head, or the Human Resources Director. A formal complaint shall be filed with the Department of Human Resources. Investigation Procedure Once a formal complaint has been received, the Human Resource s Director or the Director’s designee will commence a prompt investigation of the allegations in the complaint and will report the results of the investigation to the complainant’s Department Head or to the Mayor, as appropriate. The investigation should be concluded within sixty (60) days of the filing of the formal complaint. The inves tigation may be expanded if additional allegations are uncovered during the investigation. The investigation may include but is not limited to: identifying the alleged harasser, separately interviewing witnesses, meeting with the person accused to inform her/him of the complaint and informing her/him that retaliation is prohibited, interviewing the accused person regarding the allegations, interviewing witnesses, and dete rmining whether or not there is probable cause to believe that the allegations are true. Prompt reporting of a complaint is strongly encouraged as it allows for rapid response to and resolution of objectionable behavior. Complaints should be filed within one year of the alleged harassment. Post-Investigation and Appeal Procedure Unfounded Complaints If, after an investigation, a complaint is determined to be unfounded, the Human Resources Director will inform the complainant(s) and the accused that the complaint is unfounded. The Human Resources Department will maintain a confidential record of the investigation. Founded Complaints If a complaint is founded, the Human Resources Director and the Department Head or Mayor will meet with the person accu sed and his/her union representative, if the accused is represented, and explain the findings of the investigation. The accused will have an opportunity to accept the findings and any corrective and/or disciplinary action, or to oppose the findings and file a grievance through his/her collective bargaining unit. The Human Resources Department will maintain a confidential record of the investigation. In the event that either the employee alleging discrimination or harassment, or the employee being charged with discrimination or harassment, is not covered by a labor contract, the employee may exercise the employee’s appeal rights provided for by Civil Service Law, Section C-26.1 of the City Charter, or Article 1 of Chapter 90 of the Code of the City of Ithaca, as appropriate. Corrective and Disciplinary Action Corrective and disciplinary action for discrimination or harassment may include, but is not limited to, any of the following: attending individualized training; verbal warning; written reprimand; work restrictions; monetary fine; salary reduction or limitation; demotion; suspension; dismissal. Confidentiality The City wishes to create a safe and comfortable environment in which employees are not afraid to discuss concerns and complaints, or to seek general information about discrimination, harassment, or retaliation. The City recognizes that employees may be concerned about the confidentiality of information they share and will strive to preserve confidentiality to the fullest extent possible. Employees must understand that their anonymity cannot always be maintained, especially if disciplinary action is warranted. Filing Complaints with Outside Agents This internal complaint and investigation process does not substitute for or remove the rights of employees or officers to bring charges of discrimination or harassment with local, federal, and state agencies. Those agencies have specific time limits within which complaints can be brought, and employees or officers should consult each agency as to the proper procedure or time limit. Support Services Individuals involved in discrimination or harassment complaints are encouraged to seek assistance through the Employee Assistance Program or the Human Resources Department. Responsibilities of Managers and Supervisors All managerial and supervisory staff of the City of Ithaca shall be responsible for enforcing this policy and shall have particular responsibility for ensuring that the work environment under their supervision is free from harassment and discrimination and its effects. All managerial and supervisory staff who receives harassment or discrimination complaints will be responsible for immediately forwarding such complaints to either their Department Head or the Director of Human Resources fo r investigation. The City shall conduct training for managerial and supervisory staff in each department on the issues surrounding harassment and discrimination, its effects and its appearances, and the role and responsibility of supervisory personnel in preventing incidents of harassment or discrimination and resolving complaints. The City shall also distribute this policy to all City employees and conspicuously post this policy at all City work sites. Copies of this policy will also be distributed to n ew employees as they are hired. Employees will be required to sign a statement that they have read and understood the policy. The City shall also conduct training for all City employees on the concept and definition of harassment and discrimination, the issues surrounding it, and ways in which to deal with it appropriately. Violation of Policy Violations of this policy, regardless of whether or not an actual law has been violated, will not be tolerated. The City of Ithaca will investigate every issue t hat is brought to its attention in this area and will take appropriate action. Retaliation Retaliation against an individual for reporting harassment or discrimination or for participating in an investigation of a claim of harassment or discrimination is a serious violation of this policy and, like harassment or discrimination itself, will be subject to disciplinary action. Acts of retaliation should be reported immediately to the Human Resources Director and will be promptly investigated and addressed. Related Laws and Policies: City Code - Human Rights Protection – Chapter 215 Sexual Harassment Policy Workplace Violence Prevention Policy Employee Standards of Conduct Adopted by Common Council on 11/2/11 J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 4. Finance, Budget, and Appropriations .1 DPW - Elmira Road Overlay and Signal Replacement A resolution authorizing implementation and funding in the first instance 100% of the federal aid- eligible costs and State “Marchiselli” program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore. WHEREAS, a Project for the Elmira Road Overlay and Signal Replacement, P.I.N. 375592 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Preliminary Engineering/Design; and WHEREAS, preliminary engineering and design are exempt from further environmental review as Type II actions, now, therefore, the Common Council, duly convened does hereby RESOLVED, That the Common Council hereby approves the above-subject project, subject to further environmental review of construction; and it is hereby further RESOLVED, That the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Preliminary Engineering/Design work for the Project or portions thereof, and it is further RESOLVED, That the sum of $210,600 is hereby appropriated from the issuance of serial bonds and made available to cover the cost of participation in the above phase of the Project, and it is further RESOLVED, That Common Council hereby creates Capital Project # 832, Elmira Road Overlay and Signal Replacement, to include the Project costs of $210,600, and it is further RESOLVED, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and it is further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements, and the Superintendent of Public Works is hereby authorized to execute all necessary certifications or reimbursement requests for Federal Aid on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 12% of said portion, currently estimated at $24,420 of the $210,600 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further RESOLVED, This Resolution shall take effect immediately. J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 4. Finance, Budget, and Appropriations .2 DPW - State Street Retaining Wall A resolution authorizing implementation and funding in the first instance 100% of the federal aid- eligible costs and State “Marchiselli” program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore. WHEREAS, a Project for the State Street Retaining Wall, P.I.N. 375616 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs of such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Preliminary Engineering/Design; and WHEREAS, preliminary engineering and design are exempt from further environmental review as Type II actions, now, therefore, the Common Council, duly convened does hereby RESOLVED, That the Common Council hereby approves the above-subject project, subject to further environmental review of construction; and it is hereby further RESOLVED, That the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100% of the federal and non-federal share of the cost of Preliminary Engineering/Design work for the Project or portions thereof, and it is further RESOLVED, That the sum of $816,400 is hereby appropriated from the issuance of serial bonds and made available to cover the cost of participation in the above phase of the Project, and it is further RESOLVED, That Common Council hereby creates Capital Project # 833, State Street Retaining Wall, to include the Project costs of $816,400, and it is further RESOLVED, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and it is further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements, and the Superintendent of Public Works is hereby authorized to execute all necessary certifications or reimbursement requests for Federal Aid on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 5% of said portion, currently estimated at $40,960 of the $816,400 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further RESOLVED, This Resolution shall take effect immediately. J:\DRedsicker\AGENDAS\City Admin Comm\2016\8-17 - Agenda.docx 8/17/16 4. Finance, Budget, and Appropriations .3 DPW - Request to Establish Capital Project for Expansion of the Alex Haley Municipal Wading Pool WHEREAS, GIAC staff have identified a need to expand the wading pool at the Alex Haley Municipal Pool to accommodate more people, and WHERAS, GIAC, Inc. has been awarded $185,000 in Community Development Block Grant funds from the Ithaca Urban Renewal Agency, and has received $95,000 in private donations, WHEREAS, Common Council is desirous of progressing this reimbursement project; now, therefore be it RESOLVED, That Common Council hereby establishes Capital Project # 834, Alex Haley Municipal Wading Pool Expansion in the amount not to exceed $305,000 for the purposes of designing and constructing such improvements, and be it further RESOLVED, That funding for said Capital Project shall be derived from the issuance of Serial Bonds with the understanding that $185,000 of eligible expenses will be reimbursed by the Community Development Block Grant program as administered by the Ithaca Urban Renewal Agency and $95,000 will be reimbursed by GIAC, Inc. based on a private donation, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 8% of said portion, currently estimated at $25,000 of the $305,000 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller.